REGULAR MEETING AGENDA SUMMER VILLAGE OF JARVIS BAY ... · REGULAR MEETING AGENDA . SUMMER VILLAGE OF JARVIS BAY . JANUARY 7, 2020 @ 9:30 A.M. A. CALL TO ORDER B. AGENDA - additions/deletions

REGULAR MEETING AGENDA SUMMER VILLAGE OF JARVIS BAY

JANUARY 7, 2020 @ 9:30 A.M.

A. CALL TO ORDER

B. AGENDA - additions/deletions

C. ADOPTION OF MINUTES - Regular Meeting Minutes, December 3, 2019

D. INFORMATION ITEMS

1) Administrator’s Report2) Accounts Payable Report3) Financial Report4) Development Update5) CAO 2020 Strategic Goals6) Municipal Accountability Program7) Parking Proposal8) Police Funding Model

E. REQUESTS FOR DECISION

1) Finance & Administration

a) Budget 2020 - 2023b) Amending Memorandum of Agreement

2) Council & Legislation

a) Fire Service Agreementb) Donation Request

3) Public Works

a) Petro Beach Bylaw

F. COUNCIL, COMMITTEES & CORRESPONDENCE

1) Council Reports

a) Mayor Thomlinsonb) Deputy Mayor Wisemanc) Councillor Maplethorpe

2) Upcoming Meetings

a) Council Meeting – February 4, 2020

G. ADJOURNMENT

Summer Village of Jarvis Bay Action Item

January 2020 Action Required Assigned To Status Plaque for bridge Tanner/Chris In Progress

Breakdown of finances (how much unbudgeted paid for Phyllis, Corinne, Tanner) Tina/Tanner In Progress

Metering option, pilot program Annabelle/Tanner In Progress Petro Beach Bylaw Chris In Progress “No dog” signage Chris In Progress

Costing for cameras at Petro Beach Chris In Progress

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Administrators Report Summer Village Jarvis Bay January 2020

The following is an update on some of the projects being worked on: o Jarvis Bay

Preparing for upcoming MAPo Birchcliff

Dock and Mooring / Open Space Plano Sunbreaker

Wastewater Projecto Norglenwold

Land Use Bylaw Re-write Annexation

o Half Moon Bay Re-establishing reserve boundaries

o All Budgets ICF’s IDP Fire Service Agreements Police Funding Personnel Policy Joint Service Agreement Working with Kara on Planning and Development Dock and Mooring options from AEP Council Calendar

Recommendation Council accept as information.

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Summer Village of Jarvis Bay

Administration and Finance

Council Date: January 7, 2020

Information Item

Agenda Item: Accounts Payable Update

Background:Total payables processed and presented to Council $122,074.39

The following list identifies any payments over $3,000:

1. WSP Canada Inc $ 4,340.18 a. Drainage

2. Pidherney’s $ 69,239.21 a. Drainage Improvements

3. SL Regional Wastewater Comm $ 6,776.90 a. Wastewater Services-October

4. Pidherney’s $ 5,516.79 a. Sewer Force Main Flushing

5. Summer Village of Norglenwold $ 33,417.25 a. Shared Costs

Administrative Recommendations: Council to accept as information.

Authorities: MGA 207 (c): The chief administrative officer advised and informs the council on the operations and affairs of the municipality.

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Summer Village of Jarvis BayList of Accounts for ApprovalReport Date

2019-12-18 2:28 PM As of 2019-12-18 Page 1Batch: 2019-00186 to 2019-00198

Payment # Date Vendor Name Reference Payment Amount

Bank Code: MAIN - General Bank

Computer Cheques: 126.61785 2019-12-04 Federation of Canadian FCM Membership-2020-2021 4,340.18786 2019-12-04 WSP Canada Inc Drainage

6.30787 2019-12-18 Alberta One Call Corporation November 2019 Notification 69,239.21788 2019-12-18 Pidherney's Drainage Improvements

15.75789 2019-12-18 Road Data Services Ltd Road permits 6,776.90790 2019-12-18 SL Regional Wastewater Comm Wastewater Services October 1,548.75791 2019-12-18 Lakeview Contracting Inc Oct 2019 Removal and Storage 5,516.79792 2019-12-18 Pidherney's Sewer Force Main Flushing 800.00793 2019-12-18 Sylvan Lake Christmas Bureau 2019 Donation

EFT: 286.6571 2019-12-02 Al's Bobcat & Trucking Sanding October 26/19 1,500.0072 2019-12-02 Summer Villages of Norglenwold Munisoft-Software Costs-Shared 31,908.1673 2019-12-10 Summer Villages of Norglenwold Peace Officer/2020 Training

9.0974 2019-12-12 Summer Villages of Norglenwold MC-Labels for IDP

Total for MAIN: 122,074.39

Certified Correct This December 18, 2019

______________________________________ ______________________________________Mayor Administrator

January 2, 20


January 7, 2020

Finance

Information Item

Agenda Item: Financial Report

Background: Administration would like to provide the following Financial information to Council.

Options for Consideration: • The Operating Budget Report to November 30, 2019

• Council Expense Claims to November 30, 2019- Bob Thomlinson - $120.00- Julie Maplethorpe (October 2019) - $209.99- Julie Maplethorpe (November 2019) - $600.00

Administrative Recommendations: 1) That Council review Financial Report and accept as information.

Authorities: MGA 207 (c) "advises and informs the council on the operation and affairs of the municipality"

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January 2, 2020


January 7, 2020

Planning and Development

Information Item

Agenda Item: Development Update

Background: Administration has prepared this report to provide Council with updates on development activity. Currently there are 48 development permits issued in the Summer Villages (19 in Birchcliff, 2 in Half Moon Bay, 9 in Jarvis Bay, 8 in Norglenwold, and 12 in Sunbreaker Cove).

The following is the listing for Jarvis Bay:

1. 108 Jarvis Bay Drive Addition 2. 192 Jarvis Bay Drive Demolition & Dwelling 3. 106 Jarvis Bay Drive Demo., Dwelling & Det. Garage 4. 166 Jarvis Bay Drive Demolition & Dwelling 5. 210 Jarvis Bay Drive Dwelling 6. 39 Jarvis Bay Drive Dwelling 7. 165 Jarvis Bay Drive Demolition & Tree Removal 8. 108 Jarvis Bay Drive Garage with Guest House 9. 228 Jarvis Bay Drive Dwelling

Administrative Recommendations: Council to accept as information.

Authorities: Land Use Bylaw #125/13.

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January 2, 20


January 7, 2020

Council and Legislation

Information Item

Agenda Item: CAO 2020 Strategic Goals

Background: Mayor Thomlinson has provided the attached list of strategic goals for the CAO approved during the 2018 performance review of the previous CAO, for Council review and discussion.

Options for Consideration: 1. Council discuss and accept as information.2. Council discuss and amend CAO 2020 strategic goals.

Administrative Recommendations: That Council discuss and accept as information.

Authorities: MGA, Section 205.1

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Summer Village of Jarvis Bay January 7, 2020 Council and Legislation Information Item Agenda Item: Municipal Accountability Program Background: Administration has been contacted by Municipal Affairs regarding the 2020 Municipal Accountability Program (MAP) review. Jarvis Bay has been selected to participate in 2020. The Municipal Accountabilty Program is a proactive approach aimed at helping municipalities achieve legislative compliance and is not invasive nor is it a governance review. The review will include working collaboratively with the municipality to ensure legislative non-compliance issues are identified and addressed in a timely and efficient manner. As part of the review, representatives from Municipal Affairs will be having an on-site visit at the Adminsitration office to review documents and discuss policies, procedures and processes. Options for Consideration: 1) That Council accept as information. Administrative Recommendations: That Council accept as information. Authorities: n/a

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January 2, 20


January 7, 2020


Information Item

Agenda Item: Parking Proposal

Background: Administration has met with Ron Lebsack from the Town of Sylvan Lake to discuss different areas of cost sharing between the Town of Sylvan Lake and the Summer Villages.

Below please find the proposed visitor pay parking proposal from the Town of Sylvan Lake for the Summer Villages.

Population Rate Cost Birchcliff 117 x $126.50 = $14,800.50 Half Moon Bay 42 x $126.50 = $ 5,313.00 Jarvis Bay 213 x $126.50 = $26,944.50 Norglenwold 273 x $126.50 = $34,534.50 Sunbreaker Cove 81 x $126.50 = $10,246.50

The direct impact costs that have been identified for residents in Town of Sylvan Lake is $126.50 which residents pay for directly through their taxes for downtown upkeep, maintenance and parking.

It has been argued by residents of the Summer Villages that they should be included in the “free parking” program as they support the Town through shopping, banking, appointments, etc. The residents of Sylvan Lake also support the Town through shopping, banking, appointment, etc. and pay $126.50 directly through their taxes for downtown upkeep, maintenance and parking, so non-residents of Sylvan Lake should be required to pay for the upkeep and maintenance of the downtown when they utilized the area.

Options for Consideration: 1. Accept as information.


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January 2, 20


January 7, 2020


Information Item

Agenda Item: Police Funding Model

Background: Administration has received information from the AUMA in regard to the announced Police Funding model. The AUMA is not in favour of the 2020 start date for the funding to begin feeling this should be amended and the funding model should be effective for January 1, 2021.

Attached please find the break down on the calculation of costs.

2020 2021 2022 2023 2024

Birchcliff $ 7,970 $ 11,963 $ 15,939 $ 23,926

Half Moon Bay $ 2,111 $ 3,169 $ 4,222 $ 6,338

Jarvis Bay $ 8,969 $ 13,464 $ 17,939 $ 26,928

Norglenwold $ 11,469 $ 17,215 $ 22,937 $ 34,431

Sunbreaker Cove $ 6,055 $ 9,089 $ 12,111 $ 18,179

Lacombe County $ 82,039 $ 283,491 $ 484,078 $ 886,981

Options for Consideration: 1. Accept as information.


Authorities: Government of Alberta

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Example Calculation Sheet – Police Funding Model Scenario: If province were to distribute 10% of the costs of frontline policing = $23.25M

BASE MODEL

Muni population x $23.25M x 50% = Weighted population cost Total population

Municipal equalized assessment x $23.25M x 50% = Weighted equalized assessment cost Total equalized assessment

Weighted equalized assessment cost + weighted population cost = TOTAL SHARE POLICING COST

MODIFIERS (Subsidies)

Crime Severity Index (CSI)

Muni CSI 3 year average - Total CSI average = Muni CSI points above average

Muni CSI points above average x 0.05% (subsidy per muni CSI point > average) = CSI % subsidy

CSI % subsidy x TOTAL SHARE POLICING COST = CSI DOLLAR SUBSIDY

Shadow Population

Muni shadow population = Shadow pop % subsidy (max 5%) Muni population

Shadow pop % subsidy x TOTAL SHARE POLICING COST = SHADOW POPULATION DOLLAR

SUBSIDY

Detachment

No detachment in community = Base Cost x subsidy (5%) = DETACHMENT DOLLAR SUBSIDY

YEARLY COST TO MUNICIPALITY = TOTAL SHARE POLICING COST - CSI DOLLAR SUBSIDY - SHADOW POP DOLLAR SUBSIDY - DETACHMENT DOLLAR SUBSIDY

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Municipality A: Large specialized municipality Weighted population cost $547,595

= 36,072 x 23.25M x 50%

765,780

Weighted equalized assessment cost

$1,738,859 = 42,670,899,320 x 23.25M x 50% 285,272,766,093

TOTAL SHARE POLICING COST $2,286,454 = 547,595 + 1,738,859 Muni CSI points above avg 349.96 = 465.21 (muni) – 115.25 (prov) CSI % subsidy 17.5% = 349.96 x 0.0005 CSI DOLLAR SUBSIDY $400,087* = 17.5% x 2,286,454 (*rounding difference) Shadow pop % subsidy 4.6% = 33,119 = 1.001 (max 0.05)

36,072

SHADOW POP DOLLAR SUBSIDY $104,964 = 5% x 2,286,454 NO DETACHMENT SUBSIDY $0 = 0 YEARLY COST TO MUNICIPALITY

$1,781,403 = 2,286,454 - 400,087 - 104,964

Municipality B: Mid-sized municipal district Weighted population cost $119,456 = 7,869 x 23.25M x 50%

765,780


$83,317 = 2,044,554,084 x 23.25M x 50% 258,272,776,093

TOTAL SHARE POLICING COST $202,773 = 119,456 + 83,317 Muni CSI points above avg 0 = 76.35 (muni) – 115.25 (prov) CSI % subsidy 0% = 0 x 0.0005 CSI DOLLAR SUBSIDY $0 = 0% x 202,773 Shadow pop % subsidy 0% = none reported SHADOW POP DOLLAR SUBSIDY $0 = 0% x 202,773 NO DETACHMENT SUBSIDY $0 = 0 YEARLY COST TO MUNICIPALITY

$202,773 = 202,773 - 0 - 0

Municipality C: Small summer village Weighted population cost $1,108 = 73 x 23.25M x 50%

765,780


$656 = 16,108,372 x 23.25M x 50% 285,272,776,093

TOTAL SHARE POLICING COST $1,765 = 1108 + 656 Muni CSI points above avg 59.30 = 174.55 (muni) – 115.25 (prov) CSI % subsidy 3% = 59.30 x 0.0005 CSI DOLLAR SUBSIDY $52* = 3% x 1,765 (*rounding difference) Shadow pop % subsidy 0% = none reported SHADOW POP DOLLAR SUBSIDY $0 = 0% x 1,765 DETACHMENT SUBSIDY $88 = no detachment = 5% x 1,765 YEARLY COST TO MUNICIPALITY

$1,625 = 1,176 - 52 - 88

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January 2, 20


January 7, 2020

Finance

Request for Decision

Agenda Item: Budget 2020 - 2023

Background: Administration would like to provide the following draft 2020 - 2023 Budget to Council.

Options for Consideration: 1) That Council review and discuss draft operating budget information providedand to provide the necessary input into the 2020 – 2023 Budget.

A live budget will be provided for any changes and recommendations.

Administrative Recommendations: 1) That Council review and approve the 2020 budget as provided.2) That Council amend and approve the 2020 budget.

Authorities: Section 242(1) of the Municipal Government Act, R.S.A. 2000, c M-26, provides that Council must adopt an operating budget for each calendar year.

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January 2, 20


January 7, 2020

Finance


Agenda Item: Amending Memorandum of Agreement

Background: The long-term Municipal Sustainability Initiative (MSI) Memorandum of Agreement administers the MSI capital and conditional operating funding allocations. It currently allows municipalities to carry forward a capital funding allocation to the next subsequent five years. This Amending Agreement allows the Summer Village of Jarvis Bay to expend their 2011 and 2012 capital funding to December 31, 2018.

There are two copies of the MSI Amending Memorandum of Agreement to extend the agreement for signature at Council.

Options for Consideration: 1) That Council sign both copies of the MSI Amending MOA.2) Table for further information.

Administrative Recommendations: 1) That Council sign both copies of the MSI Amending MOA.

Authorities: Municipal Affairs - The Municipal Sustainability Initiative (MSI) helps support local infrastructure priorities and build strong, safe and resilient communities.

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January 2, 20


January 7, 2020



Agenda Item: Fire Service Agreement

Background: Administration has attached the fire service agreement between the Town of Sylvan Lake and the Summer Village for Council review and discussion.

The new agreement reflects an annual fee, dispatch fees and call for service with calculations based on the number of lots in the municipality.

Options for Consideration: 1) Council sign the First Services Agreement as presented.2) Council table the First Services agreement for amendments.

Administrative Recommendations: That Council sign the Fires Service Agreement as presented.

Authorities: Municipal Government Act

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Fire Service Provision for Summer Villages

Current Fire Service Agreements with Birchcliff, Half Moon Bay, Jarvis Bay, & Norglenwold. Current Fire Service Agreements signed in 1986

• 0.7 mills based on the equalized assessment • Fire suppression only

2017 Paid 2018 paid 2019 paid SV of Birchcliff @ 173 $11,505.86 $11,868.57 $12,147.82 SV of Half Moon Bay @ 63 $ 2,767.58 $ 2,876.10 $ 2,763.47 SV of Jarvis Bay @ 143 $10,850.46 $11,414.51 $11,125.44 SV of Norglenwold @ 203 $13,492.33 $14,514.52 $14,008.26 Proposed Agreement: Proposed agreement would be based on a fee system that takes into account:

• Annual Fee – cost of providing a Fire Department and equipment • Dispatch Fees – contract with City of Red Deer to receive Emergency 9-1-1 calls and provide fire

dispatch • Call For Service – cost of the actual response by Fire Department

Annual Fee of $75 / parcel Dispatch Fees: Currently Summer Villages pay no dispatch fees. Town pays full contract which includes Summer Villages. Dispatch Fees as per contract with City of Red Deer: Per Capita 2017 = $2.31 / 2018 = $2.38 / 2019 = $2.45 / 2020 = $2.52 / 2021 = $2.60 / 2022 = $2.68 SV Amounts would equal: 2020 2021 2022 Per capita = $2.52 $2.60 $2.68 SV of Birchcliff (117) $294.84 $304.20 $313.56 SV of Half Moon Bay (42) $105.84 $109.20 $112.56 SV of Jarvis Bay (213) $536.76 $553.80 $570.84 SV of Norglenwold (273) $687.96 $709.80 $731.64

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Call Out Rates (Based on Alberta Transportation Service Fees): • $615 / hr per Fire Truck • $615 / hr per Rescue Truck • $179 / hr per Command Unit • False Alarms as per Town Bylaw ($500 after 2nd false alarm in a calendar year, etc.) • Actual costs charged for additional water supplied by a private trucking firm • All costs incurred to bring in another fire department as back-up in order to save

property from fire destruction • Actual costs incurred for use of chemical or foam required to assist in containing fire

Total Annual Fee (2020 includes Service Fee + Dispatch Fee): 2017 Paid 2018 paid 2019 paid 2020 (new) SV of Birchcliff @ 173 $11,505.86 $11,868.57 $12,147.82 $13,269.84 SV of Half Moon Bay @ 63 $ 2,767.58 $ 2,876.10 $ 2,763.47 $ 4,830.84 SV of Jarvis Bay @ 143 $10,850.46 $11,414.51 $11,125.44 $11,261.76 SV of Norglenwold @ 203 $13,492.33 $14,514.52 $14,008.26 $15,912.96 Call Out Fees are in addition to the Annual Service Fees.

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Fire Services Agreement Town of Sylvan Lake and Summer Village of Jarvis Bay Page 1

THIS AGREEMENT made this ____ day of____________, A.D. 20__

BETWEEN:

TOWN OF SYLVAN LAKE

(Hereinafter called “the Department”)

OF THE FIRST PART

- And -

SUMMER VILLAGE OF JARVIS BAY

(Hereinafter called “the Summer Village”)

OF THE SECOND PART

IN THE MATTER OF FIRE EMERGENCY RESPONSE SERVICES PROVIDED BY THE DEPARTMENT

WHEREAS the Town of Sylvan Lake owns certain firefighting equipment and

apparatus;

AND WHEREAS the Summer Village has requested that the Town provide fire

emergency response services to the Summer Village;

AND WHEREAS the Town of Sylvan Lake is willing to provide fire emergency

response services to the Summer Village subject to the terms, conditions and provisions of

this agreement;

NOW THEREFORE this Agreement witnesseth that in consideration of the premises,

covenants, agreements and mutual obligations herein contained, the parties hereto

covenant and agree, each with the other as follows:

DEFINITIONS:

(a) “Fire Protection Area” means that geographic area situated within the Summer

Village of Jarvis Bay;

(b) “Fire Protection Services” means the provision of fire services in all aspects and

without limiting the generality of the foregoing, includes the responses to calls for

assistance from the public involving the protection of life, property, rescue and

the extinguishment of fires, and includes sufficient and adequate apparatus,

personnel, and equipment to adequately provide the fire protection services as

described;

The Department agrees to make available to the Summer Village the services of the

Town of Sylvan Lake Fire Department under the following terms and conditions:

1. This agreement is for a 4 year term commencing on ___________________ and

expiring on ________________________. This agreement supersedes any other

agreement for fire service fees.

2. When the Department receives a call for assistance within the Summer Village, the

Department shall not be required to verify the bona fides of such a call, and the

Summer Village will pay the Department all amounts for services rendered regardless

of the authenticity of such a call.

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3. The Summer Village also acknowledges and agrees that the fire services being

provided by the Department are based upon and dependant upon volunteer

forces. The Department makes no representations or warranties in regard to the

nature or level of fire services which will be available, and the Fire Chief, or his or her

designate, retains a general discretion regarding the nature and scope of fire

services which can be provided at any given time. However, the Department will

endeavour to provide fire services to the Summer Village, within the limits of its

abilities, in accordance with the same practices and policies which are applicable

with the Town of Sylvan Lake.

4. The fire services contemplated hereunder and provided by the Department are

solely and absolutely at the discretion of the Fire Chief, or his or her designate, and

the Fire Chief may, without rendering the Department liable for any claims,

penalties, damages or losses whatsoever incurred by the Summer Village or any

Third Party, direct any of the following:

a. That there be dispatched in response to a call, as many fire vehicles,

equipment or apparatus as the Fire Chief or his or her own designate, in their

sole discretion deems to be necessary; or

b. That there be dispatched in response to a call such lesser number of units of

fire vehicles, equipment or apparatus as, in the judgment of the Fire Chief, or

his or her delegate, is appropriate in the circumstances.

5. It is understood and agreed that the Department shall not be liable for any

penalties, damages or losses whatsoever for delay or for failure to respond to any

call to a fire or for any breach of this Agreement committed by the Department.

6. The Summer Village covenants and agrees to indemnify the Department against

and from all loss, costs, claims or demands, liability, damages and expense in

respect of any injury, loss or damage caused by the fire fighting vehicles, the Town

of Sylvan Lake Fire Department and its members including the personnel provided

by the Department while in the course of their duties and the Summer Village agrees

to carry liability insurance in respect thereof.

7. If available the Summer Village will maintain and service all fire hydrants, water lines

and emergency fire pumps to ensure operability in case of emergency situations.

The Summer Village will also ensure that adequate water and water pressure is

available for fire service purposes, at no charge to the Department.

8. The Summer Village agrees to ensure a permanent civic address is suitably affixed to

each structure (min. size of 6” or 15.24 cm) and must contrast the colour of the

dwelling. Secondary Suites / Garage Suites require an additional permanent civic

address (house number and B) be suitably affixed to the front of the dwelling and at

the entrance to the secondary suite(min, size of 6” or 15.24 cm), and must contract

the colour of the dwelling.

9. The Department agrees to provide the Summer Village with at least 48 hours notice

of any training exercise requiring the usage of the Summer Village’s fire hydrants, or

large quantities of water.

10. Any notice, payment or other communication required or permitted to be given or

served pursuant to this Agreement shall be in writing and shall be delivered

personally or may be mailed by registered mail, postage prepaid, addressed as

follows:

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a. Town of Sylvan Lake

5012-48 Avenue

Sylvan Lake, AB

T4S 1G6

b. Summer Village of Jarvis Bay

Bay 8, 14 Thevenaz Industrial Trail

Sylvan Lake, AB

T4S 2J5

11. The Summer Village agrees to pay the Town of Sylvan Lake for emergency response

services (Schedule A), an amount in accordance with Alberta Infrastructure’s fee

schedule that is in effect at the time service is provided by the Department to the

Summer Village. Such fee will be subject to change from time to time to coincide

with the applicable Alberta Infrastructure fee schedule. The charge for attending an

incident in the Summer Village by the Department will commence from the time the

Department fire fighting vehicles are dispatched from the Fire Station until said fire

fighting vehicles are back in service at the Fire Station.

12. All costs incurred if mutual aid from an outside resource is required will be paid by

the Summer Village.

13. The Summer Village shall pay the Town of Sylvan Lake within Thirty (30) days of

receiving an invoice for emergency services.

14. The Summer Village agrees to pay the Town of Sylvan Lake an annual rate to

maintain Fire Department service to the Summer Village which will be calculated on

the cost per parcel based on the total number of vacant & / or occupied parcels.

The cost per parcel will be $75.00 per parcel (Schedule A).

15. The Summer Village agrees to pay the Town of Sylvan Lake the annual dispatching

fees as per the Towns contract with Red Deer Emergency Services (Schedule A).

16. The Summer Village will provide the total # of parcels for the purpose of this

agreement. The annual fee is due 30 days after the Summer Village property taxes

are due, payable to the Town of Sylvan Lake.

17. This agreement may be terminated;

a. At any time by mutual agreement of both the parties;

b. By either party for any reason by providing six (6) months written notice to the

other party.

18. If any controversy, claim, dispute or question arises out of, or is related to, the

interpretation, performance, non-performance or breach of this Agreement or any

provision thereof which the parties are unable to settle by mutual agreement within

a reasonable period of time, the parties shall adhere to the following dispute

resolution mechanism:

a. The parties will make reasonable efforts to resolve disputes arising under this

Agreement by amicable negotiations. They agree to provide frank, candid

and timely disclosure of relevant facts, information and documents to

facilitate these negotiations, without prejudice to their rights and recourses.

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b. If a dispute has not been resolved by negotiations, either party may notify

the other party that it wishes the dispute to be resolved by mediation. If the

parties are unable to agree upon the choice of a mediator, either party may

apply to a superior court in the Province of Alberta to appoint a mediator.

c. Should mediation not resolve the dispute within a reasonable time frame, the

dispute shall be settled and determined by a Board of Arbitration consisting

of three (3) arbitrators, one to be named by each of the parties hereto and

the third to be selected by the two so named. Should either of the parties fail

to appoint an arbitrator for themselves within ten (10) days after receipt of a

written proposal for arbitration, or if the two so appointed arbitrators are

unable to agree upon a third arbitrator within ten (10) days from their

appointment, then the third arbitrator shall be selected and named by a

Justice or Master of the Court of Queen’s Bench of Alberta on application by

either of the parties based on the recommendations of the parties thereto.

d. Unless the parties otherwise agree, any arbitration under this Agreement will

be conducted in accordance with the provisions of the Arbitration Act

Revised Statutes of Alberta 2000 Chapter A-43, and the findings and

conclusions of the majority of the said Board of Arbitration shall be binding

on all parties to this contract.

e. All costs incurred in arbitration proceedings shall be borne equally by the

parties hereto unless a Justice or a Master of the Court of Queen’s Bench of

Alberta, in their sole discretion, should award costs to either of the parties if

an application is required to the Court of Queen’s Bench to name

arbitrators.

f. Any endeavour to resolve disputes arising out of this Agreement by

negotiation, mediation or other means of dispute resolution, including

arbitration, will be conducted on a confidential basis.

IN WITNESS whereof the parties hereto have affixed their corporate seals under the

hands of their proper and duly authorized officers effective the day and year first

written above, notwithstanding the actual date or dates of execution.

Summer Village of Jarvis Bay Town of Sylvan Lake

Per: _______________________________ Per: _______________________________

Per: _______________________________ Per: _______________________________

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SCHEDULE “A” – EMERGENCY SERVICES FEES

Annual Service Provision Fee:

$75.00 per parcel (based on the total number of parcels)

175 parcels x $75 / parcel = $13,125

Dispatch Fees (with Red Deer Emergency Services)

2020 – $2.52 per capita

2021 – $2.60 per capita

2022 - $2.68 per capita

Call Out / Response Rates:

shall be in accordance with Alberta Infrastructure’s fee schedule that is in effect

at the time service is provided by the Department to the Village and such fee will

be subject to change from time to time to coincide with the applicable Alberta

Infrastructure fee schedule.

Alberta Infrastructure Fee Schedule – Fire Callouts current at Sept. 30, 2019

Type of

Unit

Comment Hourly Rate

Ladder

and

Pumper

Trucks

• Includes equipment costs, labour, and all

materials.

$615

• These are specialized pieces of equipment

specifically designed and built to fight fires.

Light &

Medium

Rescue

Vehicles

• Used to transport manpower & equipment not

covered under the rate for ladder and pumper

trucks.

$615

• Rescue vehicles must meet the equipment

requirements listed in Section 4, particularly Table

4.2.2, of NFPA 1901.

• Light rescue vehicles are permanently rigged and

equipped to do basic rescue tasks using hand &

basic extrication tools (i.e. pry bars, air chisels, bolt

cutters, stabilization equipment & cribbing, hand

and power saws, lighting and portable hydraulic

rescue tools) and medical aid equipment.

• Medium rescue vehicles carry more equipment to

handle regularly occurring rescue tasks plus

specialized rescue equipment for at least one rescue

specialty.

Command

Vehicles $185

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January 7, 2020



Agenda Item: Donation Request

Background: Administration has received a request from the Sylvan Lake Library Board to donate an item for their auction being held during the XOX Valentines annual ladies night event. Proceeds will go toward the Arts program.

Options for Consideration: 1. Accept as information.2. Council donate an item to the Sylvan Lake Library Board silent auction.

Administrative Recommendations: That Council discuss and provide direction to Administration.

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January 7, 2019

Public Works


Agenda Item: Petro Beach Bylaw

Background: Administration is bringing forward the tabled Petro Beach Bylaw with the amendments requested by Council. This item was brought forward because the current bylaw does not have a fine schedule that covers all the possible offences in the bylaw. Summer Village Peace Officers have requested that the bylaw include a fine for having dogs at Petro Beach to help them with enforcement. Administration has made a few minor grammar edits to the bylaw since it was last brought forward in September.

Options for Consideration: 1. That Council move to adopt Bylaw 168-19 as presented.2. That Council move to table this item and have Administration make amendmentsto the proposed Bylaw #168-19.3. That Council maintain current bylaw without amendments.

Administrative Recommendations: That Council replace the existing Petro Beach Bylaw. Council move to give 1st reading to Bylaw #168-19. Council move to give 2nd reading to Bylaw #168-19. Council unanimously move to give 3rd reading to Bylaw #168-19. Council move to give 3rd reading to Bylaw #168-19.

Authorities: MGA 7 (c) General jurisdiction to pass bylaws 7) A council may pass bylaws for municipal purposes respecting the followingmatters:

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January 2, 20

(b) people, activities and things in, on or near a public place or place that is open to the public;

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BY-LAW #168-19

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A BYLAW OF THE SUMMER VILLAGE OF JARVIS BAY, IN THE PROVINCE OF ALBERTA,

TO CONTROL THE USE OF THE PETRO BEACH PARK

WHEREAS the Municipal Government Act being Chapter M-26 of the Revised Statutes of Alberta, 2000, Part 2, Section 7 and 8 and amendments thereto, authorizes the Council of a municipality to pass bylaws pertaining to the protection of people, property and transportation systems, and WHEREAS within the corporate limits of the Summer Village of Jarvis Bay is a public park named Petro Beach under the ownership, control and management of the Summer Village of Jarvis Bay, and WHEREAS it is deemed desirable and expedient to provide for the control and use of this park, and WHEREAS the Council of the Summer Village of Jarvis Bay considers it desirable and expedient to do so. NOW THEREFORE the Council of the Summer Village of Jarvis Bay, in the Province of Alberta, duly assembled, enacts as follows:

SECTION 1 – NAME OF BYLAW This Bylaw shall be known as “The Petro Beach” Bylaw

SECTION 2 – PURPOSE OF THIS BYLAW The Summer Village of Jarvis Bay wishes to preserve the integrity of Petro Beach for the future. The purpose of this bylaw is as follows: 1. To set forth the objectives of Petro Beach; 2. To set forth restrictions on Petro Beach; 3. To outline action which may be taken in cases of contravention

of the Petro Beach bylaw

SECTION 3 – DEFINITIONS In this Bylaw the following terms (unless the context specifically requires otherwise) shall have the following meanings: a) “All Terrain Vehicle” includes a motorized recreational vehicle commonly known as a quad or trike and is included in the term “off highway vehicle”. b) “Council” means the Council of the Sumer Village of Jarvis Bay. c) “Firearms” means any weapon from which any shot, bullet or other

projectile capable of causing bodily injury or death can be discharged and includes air guns, air rifles, air pistols, B.B. guns, sling shots, all types of archery equipment, and gas-powered guns.

d) “Peace Officer” means a member of the Royal Canadian Mounted Police, Community Peace Officer, or Bylaw Enforcement Officer. e) “Person” means any person, individual, owner, public body,

society, firm or partnership. f) “Snow Vehicle” includes a recreational vehicle with motor, skis

and tracks commonly known as a snowmobile or skidoo, and are included in the term “off-highway vehicle”.

g) “Structure” means building, sheds, fences, tree houses, swings and similar installations.

h) “Summer Village” means the Summer Village of Jarvis Bay. i) “Trailer” means a vehicle so designated that it may be attached

to or drawn by a motor vehicle and intended to transport property or persons and includes any trailer that is designed,

constructed and equipped as a dwelling, sleeping or living place.

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BY-LAW #168-19

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j) “Vehicle” means a motor vehicle as defined in the Alberta Traffic Safety Act.

SECTION 4 – PARKS– USES The Summer Village of Jarvis Bay is fortunate to have a rich resource in Petro Beach. This area is largely undeveloped and contributes to the quality of natural habitat for birds and small wildlife and enhances the rural setting of the Village. 1. The objectives of Petro Beach are as follows:

(a) To preserve environmental lake-quality and the natural rural park setting of the Village.

(b) To provide parkland for day-use by the public at large. (c) To provide public access to the lake.

2. Petro Beach may only be used for the following purpose

(a) Public Park; (b) Public Recreation Area

3. Any development in Petro Beach must be initiated or approved in

writing by Council. “Development” would include, but not limited to: (a) Playground development (b) Areas for Volleyball, Basketball, outdoor recreational use; (c) Structures or buildings of any kind; (d) Horseshoe pits; (e) Any other development in Petro Beach

4. Storage of pier sections and boat lifts will result in their removal at the

owner’s expense. Storage of any other equipment will result in their removal at the owner’s expense.

SECTION 5 – PETRO BEACH – RESTRICTIONS 1. In Petro Beach no person or persons shall:

(a) Park any motor vehicle overnight; (b) Park any vehicle in excess of 18 feet; (c) Light a fire; (d) Abandon any garbage or refuse of any kind including animal

droppings; (e) Interfere with wildlife; (f) Have dogs on Petro Beach; (g) Behave in a noisy, abusive or threatening manner towards

others; (h) Be in possession of a firearm; (i) Erect a structure of any kind; (j) Store or leave any device or equipment; (k) Use Petro Beach to launch trailered watercraft; (l) Use motorized vehicles or ATV’s except for specific authorized

tasks; (m) Cut or remove vegetation without Village approval;

Fines are listed in schedule “A”

2. No vehicles, off-highway vehicles or trailers are allowed beyond the designated parking area at any time except for the following:

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BY-LAW #168-19

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(a) Vehicles, off-highway vehicles or trailers owned by utility companies who require access to their installations for construction, repair or maintenance purposes,

(b) Any vehicle, off-highway vehicle or trailer authorized by Council,

or the Administrator of the Summer Village, may enter any of the parks for the construction, repair or maintenance of any structures or for any community event approved by Council,

(c) Any emergency vehicle such as those used by Police, fire departments or ambulance services,

(d) Snow vehicles and all-terrain vehicles, used for winter recreational purposes, as described immediately below.

In addition:

(e) Operators of all vehicles and off-highway vehicles shall be responsible for all damages incurred by operations of their vehicles in the park.

(f) Off-highway vehicles shall be fitted with a forestry approved spark arrester and muffler that meet OEM noise reduction specifications.

3. Winter Uses Note: Snow vehicles and all terrain are restricted to use only in winter conditions and then only for the purpose of gaining access to and from the lake ice and only with conditions of suitable snow cover to prevent on land environmental damage. Operators of such vehicles shall avoid climbing embankments and hills or other sections of Petro Beach that would be sensitive to damage. They must refrain from using areas showing previous damage.

SECTION 6 – LIABILITIES The Summer Village of Jarvis Bay assumes no liability for personal equipment, or its use by the Owner or the Public.

SECTION 7 – SEVERABILITY Should any section or part of the Bylaw be found to have been improperly enacted, then such section or part shall be regarded as being severable from the rest of this Bylaw and the Bylaw remaining after such severance shall be effective and enforceable as if the section found to be improperly enacted had not been enacted as part of this Bylaw.

SECTION 8 – CONTRAVENTIONS

A Community Peace Officer authorized to enforce this Bylaw under Section 7 of the Municipal Government Act, R.S.A. 2000, Chapter M-26, and who has reasonable and probable grounds to believe that a person has contravened any section of this Bylaw, may under the authority of this Bylaw issue a Municipal tag, and where this tag is not paid by the offender, a Part 2 violation tag may be issued under the Provincial Offences Procedures Act R.S.A., Chapter 2000, P-34, to that person. Any person who contravenes this section can be charged as well as assessed the cost of restoration. Any person who contravenes the provisions of this Bylaw shall be guilty of an offense and liable on summary conviction to the penalty as set out in Schedule “A”.

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BY-LAW #168-19

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In some situations, both the Village and the Provincial Government may be involved and occasionally the Federal Government. As a result, penalties can be severe. Enforcement is by the Municipality and Community Peace Officers

SECTION 9 – EFFECTIVE DATE

Bylaw 121-12 is hereby repealed READ a first time this 7 day of January, 2020 A.D. READ a second time this 7 day of January, 2020 A.D. Moved by Unanimous consent to move to third reading this 7 day of January, 2020 A.D. READ a third time and finally passed this 7 day of January, 2020 A.D.

___________________________________ Bob Thomlinson, Mayor Summer Village of Jarvis Bay

___________________________________ Tanner Evans, Chief Administrative Officer Summer Village of Jarvis Bay

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Schedule “A”

Penalties

Offence Section Fine

Unauthorized parking of vehicles 5(1)(a)(b) $100.00 Light a fire 1st Offence

2nd Offence within 1 year 3rd Offence within 1 year

5(1)(c) $250.00 $500.00

$1000.00 Abandon garbage or refuse of any kind including animal droppings

5(1)(d) $250.00

Interfere with wildlife 5(1)(e) $100.00 Have a dog on Petro Beach 5(1)(f) $200.00 Behave in a noisy, abusive or threatening manner towards others

5(1)(g) $100.00

Be in possession of a firearm 5(1)(h) $250.00 to

$2,500.00 Erect a structure or store items 5(1)(i)(j) $100.00

(Plus removal

cost) Use Petro Beach to launch trailered watercraft

5(1)(k) $100.00

Use motorized vehicles or ATV’s except for specific authorized tasks

5(1)(l) $250.00

Cut or remove vegetation without Village approval

5(1)(m) $500.00 (Plus replant

cost)

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BY-LAW #121-12

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A BYLAW OF THE SUMMER VILLAGE OF JARVIS BAY, IN THE PROVINCE OF ALBERTA,

TO CONTROL THE USE OF THE PETRO BEACH PARK

WHEREAS the Municipal Government Act being Chapter M-26 of the Revised Statutes of Alberta, 2000, Part 2, Section 7 and 8 and amendments thereto, authorizes the Council of a municipality to pass bylaws pertaining to the protection of people, property and transportation systems, and WHEREAS within the corporate limits of the Summer Village of Jarvis Bay is a public park named Petro Beach under the ownership, control and management of the Summer Village of Jarvis Bay, and WHEREAS it is deemed desirable and expedient to provide for the control and use of this park, and WHEREAS the Council of the Summer Village of Jarvis Bay considers it desirable and expedient to do so. NOW THEREFORE the Council of the Summer Village of Jarvis Bay, in the Province of Alberta, duly assembled, enacts as follows:

SECTION 1 – NAME OF BYLAW This Bylaw shall be knows as “The Petro Beach” Bylaw

SECTION 2 – PURPOSE OF THIS BYLAW The Summer Village of Jarvis Bay wishes to preserve the integrity of Petro Beach for the future. The purpose of this bylaw is as follows: 1. To set forth the objectives of Petro Beach; 2. To set forth restrictions on Petro Beach; 3. To outline action which may be taken in cases of contravention

of the Petro Beach bylaw

SECTION 3 – DEFINITIONS In this Bylaw the following terms (unless the context specifically requires otherwise) shall have the following meanings: a) “All Terrain Vehicle” includes a motorized recreational vehicle commonly known as a quad or trike and is included in the term “off highway vehicle”. b) “Council” means the Council of the Sumer Village of Jarvis Bay. c) “Peace Officer” means a member of the Royal Canadian Mounted Police, a Special Constable, or Bylaw Enforcement Officer. d) “Person” means any person, individual, owner, public body,

society, firm or partnership. e) “Snow Vehicle” includes a recreational vehicle with motor, skis

and tracks commonly known as a snowmobile or skidoo, and are included in the term “off-highway vehicle”.

f) “Structure” means building, sheds, fences, tree houses, swings and similar installations.

g) “Summer Village” means the Summer Village of Jarvis Bay. h) “Trailer” means a vehicle so designated that it may be attached

to or drawn by a motor vehicle and intended to transport property or persons and includes any trailer that is designed,

constructed and equipped as a dwelling, sleeping or living place.

i) “Vehicle” means a motor vehicle as defined in the Alberta Traffic Safety Act.

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BY-LAW #121-12

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SECTION 4 – PARKS– USES The Summer Village of Jarvis Bay is fortunate to have a rich resource in Petro Beach. This area is largely undeveloped and contributes to the quality of natural habitat for birds and small wildlife and enhances the rural setting of the Village. 1. The objectives of Petro Beach are as follows: (a) To preserve environmental lake-quality and the natural rural park

setting of the Village. (b) To provide parkland for day-use by the public at large. (c) To provide public access to the lake. 2. Petro Beach may only be used for the following purpose (a) Public Park; (b) Public Recreation Area 3. Any development in Petro Beach must be initiated or approved in

writing by Council. “Development” would include, but not limited to:

(a) Playground development (b) Areas for Volleyball, Basketball, outdoor recreational use; (c) Structures or buildings of any kind; (d) Horseshoe pits; (e) Any other development in Petro Beach 4. Storage of pier sections and boat lifts will result in their removal at the

owner’s expense. Storage of any other equipment will result in their removal at the owner’s expense.

SECTION 5 – PETRO BEACH – RESTRICTIONS 1. In Petro Beach no person or persons shall: (a) Park any motor vehicle overnight; (b) Park any vehicle in excess of 18 feet; (c) Light a fire; (d) Abandon any garbage or refuse of any kind including animal

droppings; (e) Interfere with wildlife; (f) No dogs are allowed in Petro Beach in order to protect sensitive

wildlife habitat; (g) Behave in a noisy, abusive or threatening manner towards others; (h) Be in possession of alcohol, a firearm or other weapon; (i) Erect a structure of any kind; (j) Store or leave any device or equipment; (k) Use Petro Beach to launch trailered boats; (l) Store any other kind of equipment such as boats, canoes, floats,

boat trailers, etc; (m) Use motorized vehicles or ATV’s except for specific authorized

tasks, such as moving pier sections or maintenance; (n) Cut or remove vegetation without Village approval; (o) Encroach on Parkland for any reason; 2. No vehicles, off-highway vehicles or trailers are allowed beyond the designated parking area at any time except for the following: (a) Vehicles, off-highway vehicles or trailers owned by utility companies who require access to their installations for construction, repair or maintenance purposes,

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BY-LAW #121-12

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(b) Any vehicle, off-highway vehicle or trailer authorized by Council, or the Administrator of the Summer Village, may enter any of the parks for the construction, repair or maintenance of any structures or for any

community event approved by Council, (c) Any emergency vehicle such as those used by Police, fire departments or ambulance services, (d) Snow vehicles and all terrain vehicles, used for winter recreational

purposes, as described immediately below. In addition: (e) Operators of all vehicles and off-highway vehicles shall be responsible

for all damages incurred by operations of their vehicles in the park. (f) Off-highway vehicles shall be fitted with a forestry approved spark

arrester and muffler that meet OEM noise reduction specifications. 3. Winter Uses Note: Snow vehicles and all terrain are restricted to use only in winter conditions and then only for the purpose of gaining access to and from the lake ice and only with conditions of suitable snow cover to prevent on land environmental damage. Operators of such vehicles shall avoid climbing embankments and hills or other sections of Petro Beach that would be sensitive to damage. They must refrain from using areas showing previous damage.

SECTION 6 – LIABILITIES Owners of piers, boat lifts and associated equipment attached to or stored on water front reserves and parks within the Village shall be responsible for safely locating such equipment and maintaining such equipment in good condition without risk to the public or the environment. The Summer Village of Jarvis Bay assumes no liability for this equipment, or its use by the Owner or the Public.

SECTION 7 – SEVERABILITY Should any section or part of the Bylaw be found to have been improperly enacted, then such section or part shall be regarded as being severable from the rest of this Bylaw and the Bylaw remaining after such severance shall be effective and enforceable as if the section found to be improperly enacted had not been enacted as part of this Bylaw.

SECTION 8 – CONTRAVENTIONS

A Special Constable authorized to enforce this Bylaw under Section 7 of the Municipal Government Act, R.S.A. 2000, Chapter M-26, and who has reasonable and probable grounds to believe that a person has contravened any section of this Bylaw, may under the authority of this Bylaw issue a Municipal tag, and where this tag is not paid by the offender, a Part 2 violation tag may be issued under the Provincial Offences Procedures Act R.S.A., Chapter 2000, P-34, to that person. Any person who contravenes this section can be charged as well as assessed the cost of restoration. Any person who contravenes the provisions of this Bylaw shall be guilty of an offense and liable on summary conviction to the penalty as set out in Schedule “A”.

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BY-LAW #121-12

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In some situations both the Village and the Provincial Government may be involved and occasionally the Federal Government. As a result, penalties can be severe. The Village may use physical barriers to control abuse or encroachment rather than invoke penalties. Enforcement is by the Local Constabulary.

SECTION 9 – EFFECTIVE DATE READ a first time this 22 day of August, 2012 A.D. READ a second time this 22 day of August, 2012 A.D. Moved by Unanimous consent to move to third reading this 22 day of August, 2012 A.D. READ a third time and finally passed this 22 day of August, 2012 A.D.

___________________________________ Bob Thomlinson, Mayor Summer Village of Jarvis Bay

___________________________________ Phyllis Forsyth, Chief Administrative Officer Summer Village of Jarvis Bay

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Schedule “A”

Penalties

Offence Section Fine Unauthorized use of vehicles, off highway vehicles or trailers in any reserve of park 5 $100.00 Camping, causing or having fires, cutting of brush or trees, damaging natural growth, depositing waste or obnoxious use of Petro Beach 5 $100.00 Games dangerous to the health and safety of others in Petro Beach 4&5 $150.00 Placing of structures or excavations in Petro Beach, plus removal costs. 4&5 $100.00 Interference with the natural flow of water or with wildlife in Petro Beach. 4&5 $75.00 Behaving in a noisy and abusive manner or being in possession of alcohol in Petro Beach. 5 $100.00 Placing of unauthorized material or abandoning material in Petro Beach, plus removal costs. 5 $100.00 Failure to inscribe boat-lifts, piers and associated equipment with the Owners’ lot number. 8 $50.00

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January 7, 2020

Council Reports

Information Item

Council Reports: Bob Thomlinson Annabelle Wiseman Julie Maplethorpe

Committee Reports:

Information Items:

Upcoming Meetings: Next Council Meeting – February 4, 2020

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REGULAR MEETING AGENDA SUMMER VILLAGE OF JARVIS BAY ... · REGULAR MEETING AGENDA . SUMMER VILLAGE OF JARVIS BAY . JANUARY 7, 2020 @ 9:30 A.M. A. CALL TO ORDER B. AGENDA - additions/deletions

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