Regular Board Meeting Thursday, September 23, 2021 5:00 P.M. Board of Commissioners Three Rivers Park District Administrative Center - Board Room 3000 Xenium Lane North Plymouth, Minnesota Pursuant to Minn. Stat. §13D.02, the following Commissioners will be participating from remote locations: John Gibbs 49-295 Avenida Vista Bonita La Quinta, CA Gene Kay 1435 Kenyon Drive Boseman, MT
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Regular Board Meeting
Thursday, September 23, 2021 5:00 P.M.
Board of Commissioners Three Rivers Park District
Administrative Center - Board Room 3000 Xenium Lane North
Plymouth, Minnesota
Pursuant to Minn. Stat. §13D.02,
the following Commissioners will be participating from remote locations:
John Gibbs
49-295 Avenida Vista Bonita La Quinta, CA
Gene Kay 1435 Kenyon Drive
Boseman, MT
MISSION STATEMENT The mission of Three Rivers Park District is to promote environmental stewardship through recreation and education in a natural resources-based park system. Three Rivers Park District was established in 1957 after legislation was enacted in 1955 allowing for the activation of park districts whose primary duties are “acquisition, development and maintenance of large parks, wildlife sanctuaries, forest and other reservations, and means for public access to historic sites and to lakes, rivers and streams and to other natural phenomena” (Minnesota State Statutes, Chapter 398.07). The Park District serves over 12.5 million visitors each year and encompasses over 27,000 acres of park reserves, regional parks, trails and special use areas in Hennepin and six adjoining counties. With facilities for every season, the Park District offers many activities including picnicking, swimming, play areas, boating, fishing, golfing, camping, downhill skiing, snowboarding, and sledding. The Park District has developed an extensive trail system for hiking, biking, in-line skating, horseback riding, cross-country skiing, and snowshoeing. There are also program sites for nature, recreation, historic, and farm education. Please refer to the Park District’s website at www.threeriversparks.org for more information, including a full listing of activities offered in the parks. Study Sessions are typically held on the first Thursday of the month at 9:00 a.m. Regular Board Meetings are typically held on the third Thursday of every month at 5:00 p.m. Please go to https://www.threeriversparks.org/boardmeetings to view the current meeting schedule.
BOARD OF COMMISSIONERS SENIOR MANAGEMENT
Marge Beard Boe Carlson, Superintendent and Plymouth (District 1) Secretary to the Board
Jennifer DeJournett Eric Quiring
Maple Grove (District 2) General Counsel
Daniel Freeman, Vice Chair Jonathan Vlaming Golden Valley (District 3) Associate Superintendent
Planning, Design & Technology John Gunyou, Chair
Minnetonka (District 4) Luke Skinner Associate Superintendent
John Gibbs Recreation, Education & Natural Resources Bloomington (District 5)
REGULAR MEETING OF BOARD OF COMMISSIONERS Administrative Center - Board Room
3000 Xenium Lane North, Plymouth, MN
Thursday, September 23, 2021 5:00 p.m.
Board Chair: John Gunyou
AGENDA
1. OPENING BUSINESS
A. Call to Order B. Pledge of Allegiance C. Roll Call
2. APPROVAL OF AGENDA
Board members who wish to delete or add any item(s) to the agenda shall do so at this time. Superintendent’s Recommendation: MOTION TO APPROVE THE AGENDA OF THE SEPTEMBER 23, 2021, REGULAR BOARD MEETING.
3. SPECIAL BUSINESS (as needed)
4. COMMUNICATIONS
A. Special Matters: Acknowledgement of Donations
B. Superintendent’s Report
Superintendent’s Recommendation: NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION.
C. Citizens Wishing to Address the Board
Any individual wishing to address the Board on subjects which are not part of the meeting agenda may do so at this time. Such items will typically be referred to staff for review, action and/or recommendation for future board action. The public will also be provided an opportunity to address the Board on items which are on the agenda at the appropriate time.
Regular Board Meeting: Agenda - 2 - September 23, 2021 5. ROUTINE BUSINESS
All matters listed under Routine Business are considered to be standard items by the Board of Commissioners and will be enacted by one motion. Commissioners who wish to add or remove items from Routine Business may do so at this time. A. Hennepin County Grant Agreement PW 32-44-18 Amendment for the West
Mississippi River Regional Trail – Willow Lane Segment in Brooklyn Center
Superintendent’s Recommendation: MOTION TO AMEND THE HENNEPIN COUNTY GRANT AGREEMENT PW 32-44-18 FOR DESIGN OF THE WILLOW LANE SEGMENT OF WEST MISSISSIPPI RIVER REGIONAL TRAIL IN BROOKLYN CENTER EXTENDING THE EXPIRATION DATE TO 12/31/2030.
B. Hennepin County Grant Agreement PW 37-44-18 Amendment for the BNSF
Underpass in Maple Plain
Superintendent’s Recommendation: MOTION TO AMEND THE HENNEPIN COUNTY GRANT AGREEMENT PW 37-44-18 FOR THE BNSF UNDERPASS IN MAPLE PLAIN EXTENDING THE EXPIRATION DATE TO 12/31/2022.
C. Minutes of the August 19, 2021, Regular Board Meeting
Superintendent’s Recommendation: MOTION TO APPROVE THE MINUTES OF THE AUGUST 19, 2021, REGULAR BOARD MEETING.
D. Summary of the September 2, 2021, Study Session
Superintendent’s Recommendation: MOTION TO ACCEPT THE SUMMARY OF THE SEPTEMBER 2, 2021, STUDY SESSION.
E. Approval of Claims for the Period Ended September 16, 2021
Superintendent’s Recommendation: MOTION TO APPROVE PAYMENT OF CLAIMS AS RECOMMENDED BY THE SUPERINTENDENT FOR THE PERIOD ENDED SEPTEMBER 16, 2021, IN THE AMOUNT OF $7,194,719.88.
6. CURRENT BUSINESS
A. Resolution Approving 2022 Preliminary Tax Levy
Superintendent’s Recommendation: MOTION TO ADOPT RESOLUTION NO. 21-11 CERTIFYING THE PROPOSED PROPERTY TAX LEVY AND ADOPTING A PRELIMINARY GENERAL FUND BUDGET FOR 2022.
Regular Board Meeting: Agenda - 3 - September 23, 2021 6. CURRENT BUSINESS (continued)
B. Resolution Awarding Sale of 2021 General Obligation Bonds
Superintendent’s Recommendation: MOTION TO ADOPT RESOLUTION NO. 21-12, A RESOLUTION AWARDING THE SALE OF $7,920,000 GENERAL OBLIGATION BONDS, SERIES 2021A; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT.
C. Glen Lake Golf and Practice Center Proposed 2022 Budget Superintendent’s Recommendation: MOTION TO ADOPT THE 2022 OPERATING BUDGET FOR GLEN LAKE GOLF AND PRACTICE CENTER AND AUTHORIZE THE SUPERINTENDENT TO SUBMIT THE PROPOSED BUDGET TO THE HENNEPIN COUNTY BOARD OF COMMISSIONERS FOR ADOPTION.
D. French Regional Park Master Plan Review of Preliminary Development Concept
Recommendations
Superintendent’s Recommendation: NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION.
E. Funding Request - Expenditures from Lowry Nature Center Donation Funds
Superintendent’s Recommendation: MOTION TO AUTHORIZE THE SUPERINTENDENT TO EXPEND UP TO $50,000 FROM DONATION FUNDS TO FINANCE THE BUILDING OF A TEACHING SHELTER NEAR LOWRY NATURE CENTER.
F. Legislative Final Update
Superintendent’s Recommendation: NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION.
7. ANNOUNCEMENTS 8. ADJOURNMENT
REQUEST FOR BOARD ACTION
Meeting Date: 09/23/21 Business Item: Communications Item Number: 4A
Agenda Item: Acknowledgement of Donations Superintendent’s Recommendation: NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION. Background: Commissioners and/or staff are encouraged to report any special matters, awards, recognitions, or other acknowledgements at this time. Acknowledgement of Donations The Board wishes to acknowledge the following donations and grants to the Park District of $500 or more during the month of August 2021. Tim Huebsch $1,000 for a bench at Eagle Lake Regional Park Harold & Elaine Olson $1,000 for Silverwood on Stage Jeannette Hill $1,000 for the First Tee Choonja Lee $1,000 for the First Tee Robin Cohan $1,000 for the First Tee Suzanne & George Wintz $1,000 for the First Tee Bill & Christina Sherman $2,000 for the First Tee Patricia Cleveland $2,500 for a bench on the Lake Minnetonka
Regional Trail in memory of Maren L. Hed Baker Foundation $7,000 for the First Tee The Three Rivers Park District Foundation provides ongoing support to the Park District through partnerships and directed donations. In August the Three Rivers Park District Foundation is conveying $13,100 for a variety of purposes including:
• $1,000 for a bench at Eagle Lake Regional Park from Tim Huebsch • $2,500 for a bench at Baker Park Reserve in memory of Monte W. Johnson • $4,000 for an adapted kayak and paddles from Kristine Kniefel • $5,000 for Elm Creek Winter Recreation Area from Earl Hetrick
REQUEST FOR BOARD ACTION
Meeting Date: 09/23/21 Business Item: Communications Item Number: 4B
Superintendent’s Recommendation: NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION. Background: • Reference 4B-1: 2021 Proposed Board and Committee Meetings Calendar
• Reference 4B-2: Calendar of 2021 Meetings and Events
BrookLynk Youth Farmer Presentation- Gale Woods Experience Directed by the Cities of Brooklyn Center and Brooklyn Park, BrookLynk is a youth employment program dedicated to addressing our regional talent and workforce needs through a strategy that explicitly supports and invests in young people facing barriers to employment. Tim Reese, Farm Supervisor at Gale Woods, will share a short video with Commissioners at the Board Meeting.
Reference 4B-1
THREE RIVERS PARK DISTRICT
2021 PROPOSED STUDY SESSION AND BOARD MEETING CALENDAR Unless otherwise noted, Study Sessions and Board Meetings
are held at the Administrative Center – Board Room (* Designates meetings not held on 1st or 3rd Thursday)
Date Time Type of Meeting Notes
January ......... 7
5:00 p.m.
Board Meeting
Re-elected Board Members Oath of Office Ceremony followed by Board Meeting – Remote Locations MRPA Annual General Meeting (Jan. 8 –virtual)
February ...... 18
5:00 p.m. Board Meeting
Remote Locations
March .......... 18
5:00 p.m. Board Meeting
Remote Locations
April ............. 1 .................. 15
9:00 a.m. 5:00 p.m.
Study Session Board Meeting
Canceled Volunteer Service Awards Remote Locations
May ............... 6 .................. 20
9:00 a.m.
5:00 p.m.
Study Session Board Meeting
5-Year CIP; Sponsorships Remote Locations
June ............ 17 5:00 p.m. Board Meeting
SPDF (June 6-9)
July ........... 15* ................ 22*
1:00 p.m.
5:00 p.m.
Joint Board Meeting with Board Meeting
Scott County at Cleary Lake Regional Park Maint. Facility Canceled
August ........... 5 .................. 19
9:00 a.m. 5:00 p.m.
Study Session Board Meeting
2022 Budget Discussion
September ..... 2 ................. 23*
9:00 a.m. 5:00 p.m.
Study Session Board Meeting
2022 Preliminary Tax Levy NRPA Conference (Sept. 21-23)
Date 2021 Annual Events Location June 6-9, 2021 Special Park Districts Forum (SPDF) Portland, OR Sept. 21-23, 2021 NRPA Conference Nashville, TN Oct. 12-15, 2021 MRPA Annual Conference Brooklyn Center, MN
Reference 4B-2
CALENDAR OF EVENTS, PUBLIC MEETINGS, ETC., WITH PARK DISTRICT PARTICIPATION OR INVOLVEMENT
Thurs., Sept. 23, 2021 5:00 p.m. Board Meeting at Three Rivers Park District Administrative Center – Board Room, 3000 Xenium Lane N, Plymouth, MN
Thurs., Oct. 7, 2021 9:00 a.m. Study Session at Three Rivers Park District Administrative Center – Board Room, 3000 Xenium Lane N, Plymouth, MN
Sat., Oct. 9, 2021
7:30 am Autumn Woods Classic, 10K, 5K and 1K Races, Elm Creek Park Reserve, 12400 James Deane Parkway, Maple Grove, MN
8:30 a.m. Minnesota Recreation and Park Association (MRPA) Annual Conference, Earle Brown Heritage Center, Brooklyn Center, MN
Thurs., Oct. 21, 2021 5:00 p.m. Board Meeting at Three Rivers Park District Administrative Center – Board Room, 3000 Xenium Lane N, Plymouth, MN
Thurs., Nov. 4, 2021
5:00 p.m. 5:30 p.m.
Regular Board Meeting and Public Hearing: 2022 General Fund Operating Budget, Three Rivers Park District Administrative Center – Board Room, 3000 Xenium Lane N, Plymouth, MN
Tues., Nov. 16, 2021 Hosted Virtually
1:30 p.m. Hennepin County Board Meeting, Government Center, 300 South 6th Street, Minneapolis, MN; Review/Approval of Three Rivers 2022 General Fund Operating Budget
Thurs., Dec. 2, 2021 9:00 a.m. Study Session at Three Rivers Park District Administrative Center – Board Room, 3000 Xenium Lane N, Plymouth, MN
Thurs., Dec. 16, 2021 5:00 p.m. Board Meeting at Three Rivers Park District Administrative Center – Board Room, 3000 Xenium Lane N, Plymouth, MN
REQUEST FOR BOARD ACTION
Meeting Date: 09/23/21 Business Item: Communications Item Number: 4C
Agenda Item: Citizens Wishing to Address the Board Superintendent’s Recommendation: NO ACTION REQUIRED. Background: Any individual wishing to address the Board on subjects which are not part of the meeting agenda may do so at this time. Such items will typically be referred to staff for review, action and/or recommendation for future board action. The public will also be provided an opportunity to address the Board on items which are on the agenda at the appropriate time.
REQUEST FOR BOARD ACTION
Meeting Date: 09/23/21 Business Item: Routine Item Number: 5A
Agenda Item: Hennepin County Grant Agreement PW 32-44-18 Amendment for the West Mississippi River Regional Trail – Willow Lane Segment in Brooklyn Center
Superintendent's Recommendation: MOTION TO AMEND THE HENNEPIN COUNTY GRANT AGREEMENT PW 32-44-18 FOR DESIGN OF THE WILLOW LANE SEGMENT OF WEST MISSISSIPPI RIVER REGIONAL TRAIL IN BROOKLYN CENTER EXTENDING THE EXPIRATION DATE TO 12/31/2030. The following information was prepared by Danny McCullough, Regional Trail System Manager Background: Three Rivers received a Hennepin County Bikeway Grant in 2019 in the amount of $20,000 for the design of the Willow Lane segment of the West Mississippi River Regional Trail in Brooklyn Center. As part of the grant terms, Three Rivers is required to prepare 30% design documents, match the grant amount, and pay for all costs above and beyond the grant amount. As the last trail gap between North Mississippi River and Mississippi Gateway Regional Parks, this is identified as a high priority for completing the 2040 Regional Trail System and serving the first-tier community of Brooklyn Center. While Three Rivers was prepared to move forward with design upon receipt of the grant, further exploration and coordination with an adjacent MnDOT initiative appeared to be a more appropriate course of action. MnDOT is moving forward with design plans to redevelop the Hwy 252/I-94 interchange and the Willow Lane trail segment will likely be affected by MnDOT’s final design concept. As such, MnDOT has included the project in preliminary environmental assessment work and staff are negotiating the inclusion of the design and construction of the missing trail segment as part of the TH-252 interchange project. While there appears to be interest to combine the two initiatives, the timing of the MnDOT project and Hennepin County grant do not coincide. Extending the grant expiration to the end of December 2030 allows for adequate flexibility and coordination between the two initiatives (Reference 5A-1). Three Rivers staff have also requested National Park Service alternative transportation funding support in 2025 for the trail construction as the trail falls within the Mississippi National River Recreation Area (MNRRA). Staff will not know if the project will be awarded NPS grant funds until the year prior.
Relationship to the System Plan The Request for Action supports the following goals(s) of the System Plan:
• Goal 1: You Belong Here • Goal 2: Parks Matter • Goal 3: Lead by Example
(A2110824) Amended & Restated Agreement No. PW 32-44-18 County Project No. 2184400 Three Rivers Park District County of Hennepin
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AMENDED AND RESTATED AGREEMENT NO. PW 32-44-18
THIS AMENDED AND RESTATED AGREEMENT NO. PW 32-44-18 is made between the County of Hennepin, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "County", and the Three Rivers Park District, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "Park District", and collectively the “Parties”. This Amended and Restated Agreement is effective as of the date of the final signature.
WITNESSETH:
WHEREAS, the County and the Park District previously entered into Hennepin County Agreement No. PW 32-44-18 on January 16, 2019 (the “Agreement”) wherein the County agreed to participate in the costs to prepare a feasibility study for constructing a trail along Willow Lane from I-694 to 66th Avenue in Brooklyn Center, under County Project No. 2184400, hereinafter referred to as the "Project"; and
WHEREAS, the Park District has collaborated with the Minnesota Department of Transportation (MnDOT) and the County and has expressed its desire to merge the Project into the MnDOT Trunk Highway (TH) 252 Corridors of Commerce Project, scheduled for construction in 2025/2026; therefore, the Park District has requested that the County’s Cost Participation be used toward the design costs of the trail portion of the MnDOT Project (the “Design”) and to extend the time period as stipulated herein; and
WHEREAS, the Parties hereto, therefore, desire to amend and restate the Agreement as hereinafter set forth.
NOW THEREFORE, IT IS HEREBY AGREED:
WHEREAS CLAUSES:
WHEREAS, the Park District has requested County participation in the costs to design a trail along Willow Lane from I-694 to 66th Avenue in Brooklyn Center, hence, closing a regional trail gap on the West Mississippi River Regional Trail; and
WHEREAS, the above mentioned design work has been identified as County Project (CP) 2184400, and which shall hereinafter be referred to as the " Design "; and
WHEREAS, the Park District will be responsible for working with MnDOT to develop the Design; and WHEREAS, the costs incurred by the Park District to prepare the Design are eligible for participation under Hennepin County's bikeway cost participation policy; and WHEREAS, the County will participate in its share of the costs to be incurred by the Park District to prepare the Design; and WHEREAS, it is contemplated that the work will be carried out by the Parties under the provisions of Minnesota Statutes, Section 162.17, Subdivision 1, and Section 471.59.
I
The Park District shall be the lead agency and it or its agents shall be responsible to ensure that all work and services required for the completion of the Design are in accordance with the provisions provided for herein, as well as any and all applicable laws, regulations and guidelines.
The Park District shall ensure proposed designs adhere to County and Minnesota Department of Transportation (MnDOT) construction and design standards, meet requirements of the Americans with Disabilities Act (ADA), and be consistent with MnDOT's Bicycle Transportation Planning and Design Guidelines as applicable.
The Park District or its agents shall be responsible for the collection of any and all data
required to complete the Design. It is understood that the County will provide the Park District with existing pertinent data as may be available.
All plans, designs and reports prepared in accordance herewith shall be prepared by or under
the direct supervision of a professional engineer, registered in the State of Minnesota, and the plans, designs and reports shall be certified as required by law.
II
At the request of the County, the Park District or its agents shall furnish the County with any
working copies of any plans, designs or reports at any time during the Design process. The County retains the right to, at any time, review and comment on the plans, designs or
reports of the Park District or its agents in regard to the Design proposed herein.
III
The Park District shall be responsible for the accuracy of the work of its agents and shall ensure that all necessary revisions or corrections resulting from errors and omissions on the part of the Park District or its agents are promptly made without additional compensation by the County. Acceptance
of the work by the County shall in no way relieve the Park District or its agents of the responsibility for subsequent corrections of any such errors or omissions or for the clarification of any ambiguities.
IV The County will participate in the Design costs as provided herein. The County's cost participation shall be a not to exceed (NTE) amount of Twenty Thousand Dollars and No Cents ($20,000.00). The Park District understands and agrees that the County's total and only cost participation for the Design shall be $20,000.00.
Upon completion of the Design per the scope of work set forth in the "whereas" clauses above, the Park District shall notify the County and submit an invoice for one hundred percent (100%) of the County's share of the costs for the Design. The invoice shall include: date of invoice, invoice number, name of the project manager (Mr. Jordan Kocak), project name, county project number (C.P. 2184400), contract number, and purchase order number. The Park District shall include one project per invoice, and provide the county with one (1) electronic copy of the final signed plans. Upon approval and acceptance of the completed Design by the County Engineer or designated representative and within forty-five ( 45) days of receipt of the invoice, the County shall reimburse the Park District for its share of the costs for the Design.
Invoices and supporting documentation should be mailed to: Hennepin County Accounts
Payable, P .0. Box 1388, Minneapolis, MN 55440-1388. An electronic copy of all invoices and project documentation should also be submitted to [email protected]
It is understood by the Park District that the funds the County has set aside for the Design
project will be available for payment to the Park District until 12/31/2030.
V
It is understood that the monetary reimbursement to the Park District provided for herein is for the County's total share of the Design and that nothing herein shall be construed as a commitment by the County to participate in the construction costs of any improvements implemented as a result of the Design.
VI
All records kept by the Park District and the County with respect to this Design shall be subject
to examination by the representatives of each party hereto.
VII
The Park District agrees to defend, indemnify and hold harmless the County, its officials, officers, agents, volunteers, and employees from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorneys' fees, resulting directly or indirectly from any act or omission of the Park District or the Park District's consultant or sub consultant, anyone
directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this contract, and against all loss by reason of the failure of the Park District to perform fully, in any respect, all obligations under this contract. The Park District's liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 or other applicable law.
The County agrees to defend, indemnify and hold harmless the Park District, its officials,
officers, agents, volunteers, and employees from any liability, claims, causes of action, judgments, damages, losses, costs or expenses, including reasonable attorneys' fees, resulting directly or indirectly from any act or omission of the County or the County's consultant or sub consultant, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this contract, and against all loss by reason of the failure of the County to perform fully, in any respect, all obligations under this contract. The County's liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 or other applicable law.
VIII
It is agreed that each party to this Agreement or their agents shall not be responsible or liable to the other party or to any other person whomsoever for any liabilities, claims, actions or causes of actions, judgments, damages, loses, fines, penalties, expenses of any kind or character arising out of or by reason of the performance of any design or construction work or part hereof by the other as provided herein; and each party further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising in connection with or by virtue of performance of its own work as provided herein. The County's and the Park District's liability is governed by the provisions of Minnesota Statutes, Chapter 466.
The County and the Park District each warrant that they are able to comply with the
aforementioned indemnity requirements through an insurance or self-insurance program.
IX
It is further agreed that any and all employees of the Park District and all other persons engaged by the Park District in the performance of any work or services required or provided for herein to be performed by the Park District shall not be considered employees of the County, and that any and all claims that may or might arise under the Workers' Compensation Act or the Minnesota Economic Security Law on behalf of the employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of the employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the County.
X
It is understood and agreed that the entire Agreement between the Parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the Parties relating to
the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement.
Any alteration, variations, modifications, or waivers of provisions of this Agreement shall only
be valid when they have been reduced to writing as an amendment to this Agreement and signed by the Parties hereto.
XI
The provisions of Minnesota Statutes 181.59 and of any applicable local ordinance relating to civil rights and discrimination and the Affirmative Action Policy statement of Hennepin County shall be considered a part of this Agreement as though fully set forth herein.
XII
The matters set forth in the "whereas" clauses at the beginning of this Agreement are incorporated into and made a part hereof by this reference.
XIII
This Amended and Restated Agreement may be executed in one or more counterparts, each of
which will be deemed to be an original copy of this Amended and Restated Agreement and all of which, when taken together, will be deemed to constitute one and the same agreement. The facsimile, email or other electronically delivered signatures of the Parties shall be deemed to constitute original signatures, and facsimile or electronic copies hereof shall be deemed to constitute duplicate originals.
IN TESTIMONY WHEREOF, the Parties hereto have caused this Amended and Restated Agreement No. PW 32-44-18 to be executed by their respective duly authorized officers and agree to be bound by the provisions herein set forth.
THREE RIVERS PARK DISTRICT
(Seal) By: Chair-Three Rivers Park District Board of Commissioners Date:
And: Superintendent and Secretary to the Board Date:
COUNTY OF HENNEPIN
REVIEWED BY THE COUNTY ATTORNEY’S OFFICE: By:
County Administrator
By: Date: Assistant County Attorney
Date: And: Assistant County Administrator, Public Works
Date:
RECOMMENDED FOR APPROVAL
By: County Highway Engineer
Date:
Reviewed by:
REQUEST FOR BOARD ACTION
Meeting Date: 09/23/21 Business Item: Routine Item Number: 5B
Agenda Item: Hennepin County Grant Agreement PW 37-44-18 Amendment for the BNSF Underpass in Maple Plain
Superintendent's Recommendation: MOTION TO AMEND THE HENNEPIN COUNTY GRANT AGREEMENT PW 37-44-18 FOR THE BNSF UNDERPASS IN MAPLE PLAIN EXTENDING THE EXPIRATION DATE TO 12/31/2022. Background: At the May 23, 2019 regular Board Meeting, the Board entered into a grant agreement with Hennepin County requiring the County to financially contribute in the amount of $100,000 for the construction of a new pedestrian and bicyclist railroad underpass just south of the intersection of TH 12 and CR 19 and at the convergence of the cities of Independence, Maple Plain, Orono, and Medina. The project was designed and completed by the Burlington Northern Santa Fe (BNSF) railroad, and Three Rivers will reimburse the railroad for actual costs of $295,000. The Hennepin County grant agreement included an expiration date of August 21, 2021 and required submittal of design and construction documents to Hennepin County prior to reimbursement. While the underpass is complete and open to the public, (BNSF) Railroad has yet to provide the required design and construction documentation and final invoice. As such, Three Rivers has not been able to seek reimbursement from the County. The County is aware that Three Rivers is waiting on the required documentation from BNSF and is willing to be a collaborative partner and extend the grant expiration date to the end of December 2022 (Reference 5B-1). Three Rivers legal counsel will continue efforts to coordinate and obtain the required documentation in a timely manner. Relationship to the System Plan The Request for Action supports the following goals(s) of the System Plan:
• Goal 2: Parks Matter • Goal 3: Lead by Example
(A2110900) Amendment No. 1 to Agreement No. PW 37-44-18 County Project No. 2184800 Three Rivers Park District County of Hennepin
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AMENDEDMENT NO. 1 TO AGREEMENT NO. PW 37-44-18
THIS AMENDEDMENT No. 1 is made between the County of Hennepin, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "County", and the Three Rivers Park District, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "Park District", and collectively the “Parties”. This Amendment No. 1 is effective as of the date of the final signature.
WITNESSETH:
WHEREAS, the County and the Park District previously entered into Hennepin County Agreement No. PW 37-44-18 on June 21, 2019 (the “Agreement”) wherein the County agreed to cost participate in the Park District’s project to construct a trail underpass (“Underpass”) at the Burlington Northern Santa Fe Railroad (BNSF) (“Railroad”) crossing at Town Line Road, south of Highway 12, in the City of Maple Plain, County Project (CP) 2184800, hereinafter referred to as the "Project"; and
WHEREAS, the Railroad owns the land on which the Underpass will be constructed; therefore, the Park District and the Railroad have entered into a separate construction and maintenance agreement (BNSF File No. BF10013277) on June 22, 2018 attached as Exhibit A in the Agreement, which assigns the responsibilities for the Project design, construction, and administration to the Railroad; and
WHEREAS, the Railroad has completed the Project and is in the process of preparing necessary documentation to invoice the Park District for the Project and it is not anticipated that the Park District will subsequently be able to invoice the County within the time frame as stipulated in the Agreement; and
WHEREAS, the Park District has requested to extend the time period as stipulated herein; and
WHEREAS, the final actual cost of the Project has been determined and such cost did exceed One Hundred Thousand Dollars ($100,000.00); and
WHEREAS, the Parties hereto, therefore, desire to amend the Agreement as hereinafter set forth.
The entirety of Section II of the Agreement is hereby amended to read as follows: “The County will participate in the construction costs for the Project as provided herein. The County's cost participation shall be a not to exceed (NTE) amount of One Hundred Thousand Dollars and No Cents ($100,000.00). The Park District understands and agrees that the County's total and only cost participation for the Project has been determined and shall be $100,000.00.
Upon completion of the Project per the scope of work set forth in the "whereas" clauses above, the Park District shall notify the County and submit an invoice for one hundred percent (100%) of the County's share of the costs for the Project. The invoice shall include: date of invoice, invoice number, name of the project manager (Mr. Jordan Kocak), project name, county project number (C.P. 2184800), contract number, and purchase order number. The Park District shall include one project per invoice, and provide the county with one electronic copy of complete as built plans, and before and after photographs of the Project. Upon approval and acceptance of the completed Project as well as all MnDOT ADA Compliance Checklist forms by the County Engineer or designated representative and within forty-five (45) days of receipt of the invoice, the County shall reimburse the Park District for its share of the costs for the Project.
Invoices and supporting documentation should be mailed to: Hennepin County Accounts
Payable, P .0. Box 1388, Minneapolis, MN 55440-1388. An electronic copy of all invoices and project documentation should also be submitted to [email protected]
It is understood by the Park District that the funds the County has set aside for the County’s
cost participation under this Agreement will be available for payment to the Park District until 12/31/2022.
It is further understood and agreed by the Park District that the County will not participate in
the Project costs as set forth herein if the Park District has not invoiced the County by 12/31/2022.”
II
Except as provided herein, all terms and conditions in said Agreement No. PW 37-44-18 thereto shall remain in full force and effect.
IN TESTIMONY WHEREOF, the Parties hereto have caused this Amendment No. 1 to Agreement No. PW 37-44-18 to be executed by their respective duly authorized officers and agree to be bound by the provisions herein set forth.
THREE RIVERS PARK DISTRICT
(Seal) By: Chair-Three Rivers Park District Board of Commissioners Date: And: Superintendent and Secretary to the Board Date:
COUNTY OF HENNEPIN REVIEWED BY THE COUNTY ATTORNEY’S OFFICE: By: County Administrator By: Date: Assistant County Attorney Date: And: Assistant County Administrator, Public Works Date: RECOMMENDED FOR APPROVAL By: County Highway Engineer Date:
REQUEST FOR BOARD ACTION
Meeting Date: 09/23/21 Business Item: Routine Item Number: 5C
Agenda Item: Minutes of the August 19, 2021, Regular Board Meeting Superintendent’s Recommendation: MOTION TO APPROVE THE MINUTES OF THE AUGUST 19, 2021, REGULAR BOARD MEETING. Background: Minutes attached.
THREE RIVERS PARK DISTRICT
REGULAR BOARD MEETING
August 19, 2021 Commissioners Present: John Gunyou, Chair; Marge Beard, Jennifer DeJournett, Daniel
Freeman, John Gibbs, Gene Kay and Jesse Winkler Staff Present: Boe Carlson, Superintendent; H. Koolick, K. Lynch, J. McGrew-
King, L. Skinner, J. Vlaming Others Present: Alyssa Fram, City of Plymouth Recreation Supervisor and
member of the Minnesota Recreation and Parks Association (MRPA)
1. OPENING BUSINESS
A. Call to Order
Board Chair John Gunyou called the meeting to order at 5:03 p.m. B. Pledge of Allegiance C. Roll Call
2. APPROVAL OF AGENDA
Chair Gunyou requested that Item 6G. Legislative Update be removed from the agenda. MOTION by Kay, seconded by Freeman, TO AMEND THE AGENDA BY REMOVING ITEM 6G. LEGISLATIVE UPDATE AND FURTHER, TO APPROVE THE AGENDA OF THE AUGUST 19, 2021, REGULAR BOARD MEETING AS AMENDED.
All ayes, no nays, MOTION ADOPTED 3. SPECIAL BUSINESS
A. Minnesota Recreation and Parks Association (MRPA) – 2020 Awards of
Excellence Presentation
Alyssa Fram, Recreation Supervisor for the City of Plymouth Parks and Recreation and member of the Minnesota Recreation and Parks Association (MRPA) Awards of Excellence Committee presented the Park District with three 2020 MRPA Awards for: (1) the 2040 System Plan, (2) The Wandering Natural Podcast and (3) the Monarch Singletrack Trail at Carver Park Reserve.
Prior to the Superintendent’s Report, Chair Gunyou recognized Superintendent Boe Carlson who is celebrating his 20 Years of Service Anniversary with the Park District. Superintendent Carlson thanked Chair Gunyou for his kind words. Superintendent Carlson reported on the following item(s):
• The Park District received two National Association of Park and Recreation
Officials (NACPRO) Awards for: (1) the 2040 System Plan and (2) Save the Summer Initiative in cooperation with Hennepin County.
• Reminder that “Summerbration @ the Cabin,” a fundraising event of the Three Rivers Park District Foundation, will be held on Thursday, September 9, 2021, from 6:00-9:00 p.m. at the Hyland Hills Ski Area Chalet.
C. Citizens Wishing to Address the Board
Superintendent Carlson read for the record, two public comments from Diane Sannes, a resident of Brooklyn Center, regarding North Mississippi Regional Park Trail (comments are attached and on-file with these official minutes).
5. ROUTINE BUSINESS
MOTION by Freeman, seconded by Gibbs, TO APPROVE ROUTINE BUSINESS ITEMS AS FOLLOWS: A. Easement Agreement with Minnesota Department of Natural Resources
for Groundwater Monitoring Wells at Carver Park Reserve
MOTION TO AUTHORIZE THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO AN EASEMENT AGREEMENT WITH THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES FOR GROUNDWATER MONITORING WELLS AT CARVER PARK RESERVE.
B. Approve Consultant Agreement for North Mississippi Regional Park Trail
Reconstruction to Stonebrooke Engineering
MOTION TO ENTER INTO A CONSULTANT AGREEMENT WITH STONEBROOKE ENGINEERING TO PROVIDE PROFESSIONAL ENGINEERING CONSULTING SERVICES FOR THE NORTH MISSISSIPPI REGIONAL PARK TRAIL RECONSTRUCTION PROJECT, WITH A TOTAL HOURLY NOT-TO-EXCEED FEE IN THE AMOUNT OF $137,991.00 INCLUDING REIMBURSABLE EXPENSES, AND TO ESTABLISH A TOTAL CONSULTANT FEE BUDGET IN THE AMOUNT OF $151,790.10 INCLUDING A TEN PERCENT CONTINGENCY WITH FINANCING FROM THE 2021 ASSET MANAGEMENT PROGRAM.
Regular Board Meeting - 3 - August 19, 2021
C. West Mississippi River RT: Brooklyn Center Cooperative Agreement
MOTION TO ENTER INTO A REGIONAL TRAIL COOPERATIVE AGREEMENT FOR THE WEST MISSISSIPPI RIVER REGIONAL TRAIL WITH THE CITY OF BROOKLYN CENTER.
D. West Mississippi River RT: MnDOT Limited Use Permit in Brooklyn
Center/ Brooklyn Park MOTION TO ADOPT RESOLUTION 21-10 AUTHORIZING THE BOARD CHAIR AND SUPERINTENDENT TO ENTER INTO A LIMITED USE PERMIT FOR PORTIONS OF THE WEST MISSISSIPPI RIVER REGIONAL TRAIL WITHIN MNDOT TRUNK HIGHWAY 610 AND 252 RIGHT-OF-WAY IN THE CITIES OF BROOKLYN PARK AND BROOKLYN CENTER AND TO APPROVE ASSOCIATED MNDOT LIMITED USE PERMITS # 2771-0233 AND #2748-0232.
E. Dakota Rail Regional Trail: Minnehaha Creek Watershed District Local
Trail Connection Agreement
MOTION TO ENTER INTO A LOCAL TRAIL CONNECTION AGREEMENT WITH MINNEHAHA CREEK WATERSHED DISTRICT FOR CONSTRUCTION OF A LOCAL TRAIL CONNECTION TO THE DAKOTA RAIL REGIONAL TRAIL IN MINNETRISTA.
F. Minutes of the June 17, 2021, Regular Board Meeting
MOTION TO APPROVE THE MINUTES OF THE JUNE 17, 2021, REGULAR BOARD MEETING.
G. Minutes of the July 15, 2021, Joint Board Meeting with Scott County
MOTION TO APPROVE THE MINUTES OF THE JULY 15, 2021, JOINT BOARD MEETING BETWEEN THREE RIVERS PARK DISTRICT AND SCOTT COUNTY.
H. Summary of the August 5, 2021, Study Session
MOTION TO ACCEPT THE SUMMARY OF THE AUGUST 5, 2021, STUDY SESSION.
I. Approval of Claims for the Period Ended August 12, 2021
MOTION TO APPROVE PAYMENT OF CLAIMS AS RECOMMENDED BY THE SUPERINTENDENT FOR THE PERIOD ENDED AUGUST 12, 2021, IN THE AMOUNT OF $14,666,647.18.
Regular Board Meeting - 4 - August 19, 2021 6. CURRENT BUSINESS
A. Acceptance of Metropolitan Council Equity Grants
MOTION by Kay, seconded by Freeman, TO ACCEPT THREE METROPOLITAN COUNCIL EQUITY GRANTS TOTALING $186,500.
All ayes, no nays, MOTION ADOPTED
B. Acceptance of the LCCMR Grant for Shoreline Stabilization, Fishing, and ADA Improvements at Silverwood Park
MOTION by Freeman, seconded by Winkler, TO ACCEPT A LEGISLATIVE-CITIZEN COMMISSION ON MINNESOTA RESOURCES GRANT OF $200,000 FOR SHORELINE, FISHING AND ADA IMPROVEMENTS AT SILVERWOOD PARK.
All ayes, no nays, MOTION ADOPTED C. Second Quarter Financial Status Report
No action required; this item was prepared by Howard Koolick, Director of Finance/CFO, for information and discussion.
D. Authorization to Prepare for Issuance of 2021 General Obligation Bonds
MOTION by Freeman, seconded by DeJournett, TO AUTHORIZE THE CHIEF FINANCIAL OFFICER TO PROCEED WITH THE PREPARATION OF AN OFFICIAL STATEMENT, SET SALE CONDITIONS AND SOLICIT BIDS FOR THE 2021 GENERAL OBLIGATION BONDS IN AN AMOUNT OF $7,920,000.
All ayes, no nays, MOTION ADOPTED E. Bond Fund Transfers
Chair Gunyou announced that Mr. Koolick informed him the dollar amount in the following motion was incorrect and should be changed from $1,908,358 to $2,023.358. Accordingly, Chair Gunyou moved the corrected motion as follows: MOTION by Gunyou, seconded by Freeman, TO AUTHORIZE THE TRANSFER OF $2,023,358 BETWEEN BOND FUNDS IN ORDER TO CLOSE THE 2018 AND 2019 IT EQUIPMENT FUNDS AND THE 2014, 2015 AND 2016 GENERAL OBLIGATION BOND FUNDS AND USE THE FUNDS TO FINANCE PROJECTS IDENTIFIED IN THE 2020 AND 2021 ASSET MANAGEMENT PROGRAMS.
All ayes, no nays, MOTION ADOPTED
Regular Board Meeting - 5 - August 19, 2021
F. Parks to People Master Plan Overview
No action required; this item, which included a PowerPoint presentation, was presented by Associate Superintendent Jonathan Vlaming for information and discussion.
G. (Removed)
7. ANNOUNCEMENTS
There were no Commissioner announcements. 8. CLOSED MEETING
A. Superintendent’s Job Performance Review
MOTION by Winkler, seconded by Kay, TO CLOSE THE AUGUST 19, 2021, REGULAR BOARD MEETING PURSUANT TO MINNESOTA STATUTES SECTION 13D.05, SUBDIVISION 3, TO EVALUATE THE SUPERINTENDENT’S ANNUAL JOB PERFORMANCE. Chair Gunyou stated that the Closed Meeting will be recorded and conducted continuously as one session, with no breaks. That recording is classified as private personnel data and is not publicly available. All Commissioners will be meeting with no staff or members of the audience present.
All ayes, no nays, MOTION ADOPTED Chair Gunyou convened the Closed Meeting at 6:10 p.m. Chair Gunyou reconvened the Board Meeting at 6:45 p.m., and stated that Boe Carlson, Superintendent was in attendance along with all the Board of Commissioners. In accordance with state law, Chair Gunyou summarized the Closed Meeting held to evaluate the Superintendent’s annual job performance. During the Closed Meeting, Commissioners evaluated the Superintendent’s performance over the past year. Of the six performance criteria, Boe received his highest ratings for Intergovernmental Relations, Public Relations, and Budget Preparation and Administration, followed by Board Relations, Future Vision/Strategic Direction, and Staff Leadership and Administration. Boe’s overall rating was in the highest category of “Distinguished Performance.” Accordingly, based on the Board’s performance evaluation of Superintendent Carlson, Chair Gunyou entertained the following motion: MOTION by Winkler, seconded by Beard, TO APPROVE AN ANNUAL SALARY FOR SUPERINTENDENT BOE CARLSON EFFECTIVE JULY 1, 2021, OF $180,927.00, WHICH REPRESENTS A 1.2 PERCENT INCREASE AND IS AT THE STATE CAP OF SALARIES FOR LOCAL OFFICIALS.
Chair Gunyou adjourned the meeting at 6:47 p.m. John Gunyou, Board Chair Boe R. Carlson, Superintendent
Public Comments – August 19, 2021 Regular Board Meeting Item 4C. Citizens Wishing to Address the Board A note of appreciation for all staff that are assisting with maintaining NORTH MISSISSIPPI REGIONAL PARK TRAIL in Brooklyn Center. Especially Danny M and Mark B in Regional Trail System and the Public Safety staff. Also now Jason M, Intergovernmental Relations and Communications and the Community Engagement and Programming department for helping to address current and on going issues. From the residents that enjoy this park along the Mississippi River each day… We Thank You all !!
-- WillowLN Brooklyn Center, MN
Item 5B. Approve Consultant Agreement for North Mississippi Regional Park Trail Reconstruction to Stonebrooke Engineering Active neighbors /community members request to be part of the engagement process for North Mississippi Regional Park Trail as this process begins. Please include us ...... Thank You
-- WillowLN Brooklyn Center, MN
REQUEST FOR BOARD ACTION
Meeting Date: 09/23/21 Business Item: Routine Item Number: 5D
Agenda Item: Summary of the September 2, 2021, Study Session Superintendent’s Recommendation: MOTION TO ACCEPT THE SUMMARY OF THE SEPTEMBER 2, 2021, STUDY SESSION. Background: Summary attached.
THREE RIVERS PARK DISTRICT
STUDY SESSION SUMMARY
September 2, 2021 Commissioners Present: John Gunyou, Chair; Marge Beard, Jennifer DeJournett, Daniel
Freeman, John Gibbs, Gene Kay and Jesse Winkler Staff Present: Boe Carlson, Superintendent; H. Koolick, K. Lynch, E. Quiring, M.
Whiteside, L. Skinner and J. Vlaming 1. CALL TO ORDER
Chair John Gunyou called the Study Session to order at 9:03 a.m. 2. REVIEW OF AGENDA
There were no changes to the agenda.
3. SUPERINTENDENT’S REPORT
None.
4. CITIZENS WISHING TO ADDRESS THE BOARD
Any individual wishing to address the Board on subjects which are not part of the meeting agenda may do so at this time. Such items will typically be referred to staff for review, action and/or recommendation for future board action. The public will also be provided an opportunity to address the Board on items which are on the agenda at the appropriate time. There were no public comments.
5. DISCUSSION ITEMS
A. Cost Recovery and Fees Discussion
Associate Superintendent Luke Skinner reviewed cost recovery and fees information with Commissioners (refer to packet). Commissioners offered input in the following areas: Resident vs. Non-resident Fees Discussion • Don’t create fee barriers for new users or for those who may not have the
financial capability to pay. • Consider offering family discount passes for events, programs, services
and/or activities.
Study Session - 2 - September 2, 2021
• Contact other city, county and state park agencies to learn more about current offerings and structures related to differential fees, fee assistance and reciprocity arrangements.
• Staff was directed to propose a policy statement and plan for phased implementation, to be adopted in line with approval of the 2022 budget.
Cost Recovery Model Discussion • Participants who can afford to pay fees in the higher tiers of the cost recovery
pyramid, should pay. Participants who cannot afford to pay fees in the higher tiers may need to be subsidized by the Park District by creating partnerships with other agencies, offering scholarships, discounts, etc., in order to reduce costs.
• The focus within the cost recovery model should not only be for community
and/or individual costs, but for family cost/access as well. • Staff was directed to provide a progress update during the Superintendent’s
Report at the October board meeting and a high-level policy approach and framework for approval at the November board meeting.
B. 2022 Preliminary Property Tax Levy and Budget Discussion
Howard Koolick, Director of Finance/CFO, reviewed details of the proposed 2022 Preliminary Property Tax Levy and Budget information with Commissioners (refer to packet) and stood for questions. Commissioners offered input in the following areas: Preliminary Tax Levy Staff should consider seeking federal dollars and/or partnerships to help compensate Hennepin County taxpayers’ support of the General Fund Operating Budget and/or to reduce the Park District’s debt service levy. Staff offered to report back to the Board with estimated increased park user visitation numbers, which could potentially increase future funds received from the Metropolitan Council/Parks and Open Space Commission for operations and maintenance funding and/or from Lottery-in-Lieu-Of proceeds. Commissioners generally supported the proposed tax levy process and budget information as presented by staff.
6. ANNOUNCEMENTS
Commissioners Gibbs and Kay announced that they will be attending the upcoming Board Meeting from remote locations.
7. ADJOURNMENT
Chair Gunyou adjourned the Study Session at 11:51 a.m.
REQUEST FOR BOARD ACTION
Meeting Date: 09/23/21 Business Item: Routine Item Number: 5E
Department: Finance Originating Source: Howard Koolick, Director/CFO
Agenda Item: Approval of Claims for the Period Ended September 16, 2021 Superintendent’s Recommendation: MOTION TO APPROVE PAYMENT OF CLAIMS AS RECOMMENDED BY THE SUPERINTENDENT FOR THE PERIOD ENDED SEPTEMBER 16, 2021, IN THE AMOUNT OF $7,194,719.88. Background: Claims (see Reference 5E-1).
Reference 5E-1
THREE RIVERS PARK DISTRICT TO: BOARD OF COMMISSIONERS FROM: DEPARTMENT OF FINANCE SUBJECT: CLAIMS FOR THE PERIOD ENDED SEPTEMBER 16, 2021 Payroll Disbursements: August 2021 Net Pay Disbursed $1,915,588.92 State and Federal Taxes: August 2021 Paid Electronically $1,116,757.80 Total Payroll $3,032,346.72 Sales and Use Tax – July and August 2021 $253,819.00 Petroleum Tax – July and August 2021 $673.95 Payment to Wells Fargo for P-Cards – July 2021 $120,668.57 Accounts Payable Checks Generated $3,787,211.64 Total Claims for the period ended September 16, 2021 $7,194,719.88
(Note: The attached listing does not include checks voided due to printer alignment.) APPROVED FOR PAYMENT ON: _________________________________ John Gunyou, Board Chair Boe Carlson, Superintendent and Secretary to the Board
Transaction Date Vendor Name Amount
07/01/2021 AMAZON.COM 50.95$ 07/28/2021 GRAINGER 103.50$ 07/28/2021 ULINE SHIPPING SUPPLY 235.63$ 06/30/2021 WM SUPERCENTER 248.94$ 07/02/2021 WILCOR INTERNATIONAL 1,308.98$ 07/14/2021 4IMPRINT 705.81$ 07/15/2021 WM SUPERCENTER 119.20$ 07/25/2021 WHENTOWORK P-CARD 39.00$ 07/24/2021 HOLIDAY STATIONS P-CARD 9.85$ 07/27/2021 TARGET P-CARD 37.48$ 07/06/2021 HOMEDEPOT.COM 132.90$ 07/01/2021 MANN LAKE P-CARD 93.39$ 07/22/2021 FRATTALLONES P CARD 63.41$ 07/23/2021 AMAZON P-CARD 23.09$ 07/22/2021 MICHAELS STORE P-CARD 18.26$ 07/21/2021 CUB FOODS P-CARD 24.92$ 07/01/2021 AMAZON P-CARD 50.86$ 07/14/2021 AMAZON P-CARD 9.65$ 07/26/2021 ESIGNS P-CARD 41.93$ 06/30/2021 IN THE BUG COMPANY 21.38$ 07/05/2021 CUB FOODS P-CARD 42.31$ 07/05/2021 WHOLEFDS MGV P CARD 19.96$ 07/12/2021 PETCO COM P-CARD 25.98$ 07/13/2021 MICHAELS STORE P-CARD 19.37$ 07/21/2021 TARGET - P-CARD 13.96$ 07/21/2021 HOME DEPOT P-CARD 24.57$ 07/27/2021 WHOLEFDS MGV P CARD 27.28$ 07/28/2021 PETCO COM P-CARD 67.57$ 07/08/2021 ROHN INDUSTRIES P-CARD 40.50$ 07/23/2021 AICPA 295.00$ 07/02/2021 BROADWAY AWARDS 690.00$ 07/06/2021 BROADWAY AWARDS 170.00$ 07/01/2021 MENARDS - ELK RIVER 42.98$ 07/01/2021 SP MN HIST SCTY SHOP P-CARD 25.00$ 07/24/2021 AMAZON P-CARD 25.09$ 07/28/2021 OMNI BREWING CO - P-CARD 21.98$ 07/28/2021 ETSY.COM P-CARD 78.54$ 06/30/2021 HOME DEPOT P-CARD 64.36$ 07/15/2021 MENARDS P-CARD 405.61$ 07/19/2021 MENARDS P-CARD 164.16$ 07/19/2021 MENARDS - ELK RIVER 44.05$ 07/27/2021 MENARDS P-CARD 96.45$ 07/07/2021 PARKING 60.01$ 07/08/2021 DELTA AIR 30.00$ 07/13/2021 DELTA AIR 30.00$ 07/12/2021 GAYLORD NATIONAL F/D 1,233.10$ 07/15/2021 WEBSTAURANT STORE P-CARD (29.52)$ 07/27/2021 BONGARDS CREAMERIES P CARD 16.80$ 07/09/2021 HOME DEPOT P-CARD 54.84$ 07/07/2021 GEAR WEST 20.97$
Procurement Card Transactions for the Month of July 2021
1
Transaction Date Vendor Name Amount
Procurement Card Transactions for the Month of July 2021
07/21/2021 GEAR WEST 106.94$ 07/07/2021 JERRY'S HARDWARE - P-CARD 36.54$ 07/09/2021 JERRY'S HARDWARE - P-CARD 6.98$ 07/15/2021 MENARDS - GOLDEN VALLEY 110.38$ 07/16/2021 HOME DEPOT P-CARD 286.12$ 07/20/2021 HOME DEPOT P-CARD 31.96$ 07/03/2021 DSS ACHIEVMNTPRODUCTS P-CARD 22.02$ 07/04/2021 AMAZON P-CARD 30.58$ 07/13/2021 SHOREWOOD TRUE VALUE P CARD 7.52$ 07/13/2021 CUB FOODS P-CARD 11.39$ 07/28/2021 CUB FOODS P-CARD 6.48$ 07/15/2021 TARGET P-CARD 29.98$ 07/19/2021 MENARDS - ELK RIVER 113.35$ 07/06/2021 CUB FOODS P-CARD 4.99$ 07/15/2021 JOANN STORES P-CARD 84.52$ 07/19/2021 TARGET - P-CARD 58.56$ 07/19/2021 WAWAK - P-CARD 77.50$ 07/20/2021 SAVERS P-CARD 23.55$ 07/22/2021 HOME DEPOT P-CARD 133.23$ 07/23/2021 HOME DEPOT P-CARD 131.28$ 07/01/2021 DYNAMIC MEDIA P CARD 32.20$ 07/15/2021 SHAKOPEE CITY HALL P CARD 100.00$ 06/29/2021 LEVAHN BROS HARDWARE 4.83$ 07/12/2021 FLEET FARM P-CARD 16.42$ 07/13/2021 HOME DEPOT P-CARD 89.79$ 07/15/2021 LEVAHN BROS HARDWARE 27.93$ 07/07/2021 COSTCO P-CARD 28.47$ 07/21/2021 DUNKIN P-CARD 12.80$ 07/17/2021 TARGET P-CARD 419.32$ 07/22/2021 LOWES 30.19$ 07/01/2021 AMAZON P-CARD 69.52$ 07/08/2021 WEBSTAURANT STORE P-CARD 130.44$ 07/09/2021 WRIST-BAND - P-CARD 14.00$ 07/12/2021 ALCOHOL & GAMBLING ENFORCEMENT 20.50$ 07/13/2021 TJM PROMOS P-CARD 414.00$ 07/15/2021 PRECISION SMALL ENGINE CO INC 165.00$ 07/27/2021 AMAZON.COM 33.06$ 07/24/2021 POINT NATIONWIDE - P-CARD 45.35$ 07/01/2021 SAM'S CLUB 129.48$ 07/09/2021 SAM'S CLUB 27.96$ 07/14/2021 SAM'S CLUB 90.29$ 07/15/2021 AMAZON P-CARD 57.83$ 07/28/2021 AMAZON P-CARD 23.60$ 07/28/2021 SAM'S CLUB 248.46$ 07/27/2021 AMAZON P-CARD 42.99$ 06/30/2021 DHARMA TRADING P CARD 214.03$ 07/06/2021 WALMART P-CARD 20.32$ 07/19/2021 MENARDS - ELK RIVER 227.83$ 07/07/2021 TARGET - P-CARD 27.39$ 07/08/2021 WAL-MART P-CARD 19.54$
2
Transaction Date Vendor Name Amount
Procurement Card Transactions for the Month of July 2021
Agenda Item: Resolution Approving 2022 Preliminary Tax Levy Superintendent’s Recommendation:
- ROLL CALL VOTE REQUIRED - MOTION TO ADOPT RESOLUTION NO. 21-11 CERTIFYING THE PROPOSED PROPERTY TAX LEVY AND ADOPTING A PRELIMINARY GENERAL FUND BUDGET FOR 2022. The following information was prepared by Howard D. Koolick, Chief Financial Officer. Background: Commissioners are being asked to approve a preliminary 2022 tax levy which sets the maximum amount the Park District can levy in taxes for the upcoming year. Following more detailed budget discussions in October and November, the Board will adopt a budget and final levy in December. The final levy can be lower than the preliminary levy, but not higher. At the September 2, 2021 Study Session, the Superintendent and Chief Financial Officer shared with Commissioners background information on the General Fund operating budget, past tax levies, tax projections for the next five years, property values and a recommendation for the preliminary levy. There was a robust discussion of the recommended levy and why it is needed. Major Budget Pressures As discussed at the September 2, 2021 Study Session, the 2022 budget is subject to many of the cost pressures faced annually by the Park District as well as some one-time cost pressures. Preliminary work on the 2022 budget has identified the following major cost pressures that will impact the budget:
Compensation Plan Costs $1,268,661 Health, Life and Dental Insurance $75,087 State Mandated Increase in Minimum Wage ($0.25/hour) $22,200 Replace Expired State PERA Aid $45,910 Funding for Equipment ISF Fund $334,783 Total 2022 Budget Cost Pressures $1,746,641
Compensation plan costs represent the single largest category of budget cost pressures each year and reflect the salaries for both full time and part time regular employees, plus
benefits, such as health insurance. Total personnel expenses for existing staffing levels are 78% of all General Fund expenditures and are expected to increase by nearly $1.37 million. This amount is lower than normal due to a smaller than normal increase in health insurance benefits. Also impacting the 2022 budget is the loss of $45,910 of state funding to offset PERA rate increases from the early 2000’s. This aid expired at the end of 2020 and needs to be removed from the 2022 budget. Staff is reviewing the impact on the 2021 budget. As was discussed in each of the past two years with the Board, funding for the Equipment Internal Service Fund also needs to increase to provide adequate funds for operations and equipment replacement. The Park District implemented a three year plan starting in 2020 where annual funding to the Equipment Internal Service Fund would increase $300,000 each year. The amount shown for 2022 includes the final $300,000 increase plus $34,783 for increased wage and benefit costs for 2023. Future budgets will need to include the annual increase for mechanics staffing as part of the Equipment ISF funding. The proposed preliminary levy provides $1,960,000 of new funding for the General Fund. The base costs shown above total $1,746,641, leaving $213,359 to fund new initiatives, system plan implementation, beginning to fund increased staff needs for Mississippi Gateway and its outreach program and other costs. Staff has been reviewing options and is close to a final recommendation on which requests for new staff and funding would be implemented with these funds. Tax Levy Planning Although two separate tax levies are adopted for general fund operations and debt service, the District appropriately considers the total tax levy impact on taxpayers. In the past a variety of significant policy steps have allowed the total tax levy to be held down to well below actual increases in operating costs. In fact, the District’s total tax levy has only increased by a total of 8.59% over the past decade, at a time when operations have expanded considerably to accommodate significant service growth. Further analysis shows that in five of the last ten years, the property tax levy has either remained the same or decreased from the previous year.
Ten Year Change $7,316,477 ($3,855,568) $3,460,909 8.59%
The Park District began using a five year tax levy planning tool in 2020. The purpose of this tool was to project the total property tax levy to allow Commissioners to see the impact of current property tax decisions and potential future levies that will be needed. The projection
begins with the projected debt service levy and adds a general fund levy that is designed to continue to fund basic operational costs and provide some funding for new initiatives and service growth (estimated to be $2 million per year). The following table shows the actual tax levies for 2020 and 2021 and an updated projection for levies for 2022 through 2026:
Levy Adoption/ Collection Year
Projected Debt Service Levy
General Fund Tax Supported
IncreaseGeneral Fund
Levy Total LevyPercent Increase
2019/2020 Actual 8,009,182 1,055,957 34,620,957 42,630,139 2.91%2020/2021 Actual 7,656,693 1,463,307 36,084,264 43,740,957 2.61%2021/2022 7,199,279 2,192,841 38,277,105 45,476,384 3.97%2022/2023 7,399,995 2,000,000 40,277,105 47,677,100 4.84%2023/2024 8,397,278 2,000,000 42,277,105 50,674,383 6.29%2024/2025 8,627,922 2,000,000 44,277,105 52,905,027 4.40%2025/2026 9,264,771 2,000,000 46,277,105 55,541,876 4.98% The 2021/2022 tax levy has been decreased by $700,000 from its original estimate. The decrease is a result of excess cash in the debt service fund totaling $892,841. A portion of this amount, $192,841, is being added to the General Fund levy to meet one-time equipment needs. Preliminary Tax Levy Property taxes account for 81% of the General Fund revenue and 100% of the Debt Service Fund revenue. The proposed levy of $45,476,384 will generate:
• The funds needed to repay the principal and interest due on all outstanding bonds including the 2021 General Obligation bonds which are scheduled for sale at the September 23, 2021 Board Meeting.
• The funds needed to cover the base budget increases including wage and benefit costs, lost state aid and increase in the Equipment ISF Fund.
• The funds to begin staffing and operational changes relating to Mississippi Gateway, outreach expansion and system plan implementation.
• One-time equipment purchases for public safety and the outreach program. The preliminary tax levy would have the following impact on individual property owners.
Updated valuation information from Hennepin County has caused the 2022 projected tax paid and the annual increase to rise by $0.20 to $0.33 in the above table.
Based on 2021 tax rates, the Park District’s tax levy accounts for approximately 2.5% of each property’s tax. Please note that the percentage varies by city and school district.
Next Steps
The Chief Financial Officer will submit the approved preliminary levy to the County who will use the information to prepare property specific tax notices. In addition, staff will continue to work on the budget and present budget information to Commissioners at future Board Meetings and Study Sessions. Relationship to the System Plan The Request for Action supports the following goals of the System Plan:
• Goal 1: You Belong Here • Goal 2: Parks Matter • Goal 3: Lead by Example
by providing funding for the continued operation of parks, trails, facilities and programming and the continued funding of natural resource management activities.
Reference 6A-1
THREE RIVERS PARK DISTRICT
RESOLUTION NO. 21-11
CERTIFYING THE PROPOSED PROPERTY TAX LEVY AND ADOPTING
A PRELIMINARY GENERAL FUND OPERATING BUDGET FOR 2022
WHEREAS, the Minnesota Truth-in-Taxation Law requires the Park District to establish
a proposed property tax levy and preliminary general fund budget for taxes payable in 2022;
and
WHEREAS, the Three Rivers Park District Board of Commissioners has discussed the
preliminary proposed property tax levy for 2022 and its impact on operations; and
WHEREAS, the Three Rivers Park District has accumulated $892,841 which is dedicated
for the payment of bond principal and interest in 2022;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Park District Commissioners of
the Three Rivers Park District that the following amounts be certified as the proposed 2022
property tax levy:
General Fund $ 38,277,105
Debt Service $ 7,199,279
Total Tax Levy $ 45,476,384
BE IT FURTHER RESOLVED that the preliminary 2022 General Fund Budget of
$46,038,261 is hereby submitted.
Adopted this twenty-third day of September, 2021.
REQUEST FOR BOARD ACTION
Meeting Date: 09/23/21 Business Item: Current Item Number: 6B
Department: Finance Originating Source: Howard Koolick, Director/CFO
Agenda Item: Resolution Awarding Sale of 2021 General Obligation Bonds Superintendent’s Recommendation:
- ROLL CALL VOTE REQUIRED - MOTION TO ADOPT RESOLUTION NO. 21-12, A RESOLUTION AWARDING THE SALE OF $7,920,000 GENERAL OBLIGATION BONDS, SERIES 2021A; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT. Background: On August 19, 2021, the Board of Commissioners authorized the Chief Financial Officer (CFO) prepare the official statement, set sale conditions and solicit bids for the 2021 General Obligation Bonds. These bonds, in combination with a variety of additional funding sources, are to provide the funds necessary to carry out the projects listed in the 2021 Asset Management Program (AMP). The CFO has been working with the Park District’s Fiscal Advisor, Public Financial Management (PFM) and the Park District’s bond counsel, McGrann Shea Carnival Straughn & Lamb, to issue the official statement and prepare for the sale. The CFO also requested a rating on these bonds and discussed the bond issue with Moody’s Investor Services. No rating was requested from Fitch Ratings due to the costs associated with a second rating when very little about the Park District has changed. The Park District currently holds a ‘AAA’ rating from Moody’s. The discussion with the Moody’s representatives went very well with no major questions or issues raised. Staff expects the ‘AAA’ rating to be confirmed and Moody’s will be releasing their rating and report prior to September 23, 2021. The size of the bond issue has changed from the amount identified in the 2021 AMP. An in-depth review of past bond issues and projects has resulted in additional funding being available from existing Park District funds while changes in project costs has increased the funds needed from the bond issue. The following table shows the original funding in the Asset Management Program compared to the actual funding available.
Funding Source
Amount Per Asset
Management Program
Actual
Funding Available
Change in Funding
State Grants $1,080,000 $1,080,000 $-- Lottery-in-lieu-of Funds $1,090,000 $1,255,488 $165,488 Met Council Grant $720,000 $720,000 $-- Met Council – North Mississippi Regional Park Fund Grant
$1,040,000 $1,040,000 $--
City of Brooklyn Park $500,000 $500,000 $-- Existing Park District Bond Funds $223,428 $810,924 $587,496 Baker National Golf Course Fund $850,000 $850,000 $-- G.O. Bonds $8,517,572 $8,411,130 ($106,442) Total $14,021,000 $14,667,542 $646,542-
The $7,920,000 in bonds will generate $8,411,130 in proceeds to fund project costs due to the Park District’s excellent bond rating and current market conditions. In addition to the amount needed for project costs, the bonds need to fund the cost of issuance, which includes fees to have the bonds rated, the work of our fiscal consultant, bond counsel fees, and the underwriter’s discount (“profit margin” for reselling bonds to the public). These fees and charges are estimated to be $105,520. The Bonds are structured to be 12 year bonds with an average annual tax levy as follows:
2021 $800,000 2022 $1,200,000 2023 $1,000,000
2024-2031 $800,000 2032 $680,000
The actual tax levy for each year will be known once the bids are opened on September 23. Staff expects the actual tax levies to be close to the amounts estimated above. The Park District’s limit on debt outstanding without voter approval is one-tenth of one percent of the Park District’s market value, or $129,895,715. Including the proposed Bonds, the total outstanding debt for the Park District will be $59,025,000. The amount of bonds scheduled to be retired in each of the next five years (including the proposed bonds) is as follows: 2022 $7,530,000 (Please note that these 2023 $6,470,000 amounts will increase 2024 $4,980,000 as bonds are sold annually) 2025 $4,950,000 2026 $4,935,000 These maturities represent 49% of the Park District’s outstanding total bonded debt. Finance staff has been monitoring and projecting debt service levies since 2016. The following graph shows the updated projection based on existing debt, the proposed bond issue, projected future bond issues and estimated interest rates.
The general shape of the graph remains similar to previous projections with the exception that an additional five years has been added. Future bond issues will be structured to either maintain the existing projected tax levies or flatten the curve in years 2028 and beyond. The bonds are being sold by competitive bid with bids due on the morning of September 23, 2021. Bond counsel will complete the multi-page resolution which will contain details of the bond issue including the name of the successful bidder, the interest rates and the required tax levies. The contents and format of the resolution will be very similar to past resolutions awarding the sale of bonds. The completed resolution will be e-mailed to Commissioners several hours before the meeting on September 23, 2021. The bonds are scheduled to close on October 26, 2021 at which time the Park District will receive the proceeds from the bonds. Relationship to the System Plan The Request for Action supports the following goals of the System Plan:
• Goal 1: You Belong Here • Goal 2: Parks Matter • Goal 3: Lead by Example
by providing funding for maintaining and improving parks, trails and facilities.
12.63
9.99
10.23
10.00
9.37
8.09
7.40
8.40
8.63
9.26
10.07
10.67
10.85
9.86 9.54
10.94
11.40
12.25
11.55
11.32
7.25
8.25
9.25
10.25
11.25
12.25
13.25
Dolla
rs (M
illio
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Levy Year
Projected Debt Service Tax Levies2016 - 2035
REQUEST FOR BOARD ACTION
Meeting Date: 09/23/21 Business Item: Current Item Number: 6C
Agenda Item: Glen Lake Golf and Practice Center Proposed 2022 Budget Superintendent’s Recommendation: MOTION TO ADOPT THE 2022 OPERATING BUDGET FOR GLEN LAKE GOLF AND PRACTICE CENTER AND AUTHORIZE THE SUPERINTENDENT TO SUBMIT THE PROPOSED BUDGET TO THE HENNEPIN COUNTY BOARD OF COMMISSIONERS FOR ADOPTION. The following information was prepared by Howard Koolick, Jeff May, Bill Vollbrecht, Doug Berens and Mark Hill. Background: Three Rivers operates the Glen Lake Golf and Practice Center under a cooperative agreement with Hennepin County, which is the owner of the facility. The agreement outlines responsibilities of the Park District and the County and creates the Glen Lake Golf Joint Operations Committee, which is composed of staff from the Park District and the County. This committee oversees the operations, maintenance and fiscal affairs of the facility. The agreement also includes a variety of financial issues including how any profits would be allocated between the County and the Park District. The cooperative agreement calls for the Park District to develop an annual operating budget for the facility, including recommended fees. The annual operating budget is proposed by Park District staff, reviewed by the Glen Lake Golf Joint Operations Committee, recommended to the Park District Board of Commissioners for consideration and, once approved, is then submitted to the Hennepin County Board for adoption. The Operations Committee reviewed the budget at the August 19, 2021, Operations Committee Meeting. The attached budget packet (Reference 6C-1) provides highlights and details of the Committee’s budget recommendations. If approved and authorized by the Park District Board, the proposed budget is then forwarded to the Hennepin County Board for consideration. The proposed 2022 budget recommends revenues of $1,022,442 and expenditures of $1,022,442 with a contingency of $145,707 (net revenues). This compares to 2021 budgeted revenues of $1,010,259 and operating expenses of $1,010,259 with a contingency amount of $141,228. Positive net revenues are needed to rebuild the Glen Lake Enterprise Fund balance, which showed a deficit of $88,006 at the end of last season. Based on this season’s projections, the negative fund balance deficit is expected be eliminated.
The fund balance goal was established by the Operations Committee at $150,000. As a condition of the Cooperative Agreement between Hennepin County and Three Rivers, the Park District retains 30% of the net profits after the minimum fund balance of $150,000 has been achieved. Staff expects to reach the $150,000 fund balance goal in 2022 and begin splitting profits with the County in either 2022 or 2023. The attached budget for Glen Lake includes:
• 2022 budget summary and work plan highlights • 2022 revenue and expense summaries • Fee schedules and comparative rates • 2022 position complement summary.
Relationship to the System Plan The request for Action supports the following goals of the System Plan:
• Goal 1: You Belong Here • Goal 2: Parks Matter
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Glen Lake Golf and Practice Center
2022 Operating Budget
September 23, 2021
Reference 6C-1
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THREE RIVERS PARK DISTRICT GLEN LAKE GOLF AND PRACTICE CENTER
2022 PROPOSED OPERATING BUDGET
Table of Contents 2022 PROPOSED OPERATING BUDGET OVERVIEW .................................... 3
Howard D. Koolick, Chief Financial Officer Doug Berens, Director of Maintenance
Jeff May, Director of Enterprise Operations Mark Hill, Golf Operations Supervisor
Bill Vollbrecht, Golf Maintenance Supervisor
Prepared By
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GLEN LAKE GOLF AND PRACTICE CENTER 2022 PROPOSED OPERATING BUDGET
Glen Lake Golf and Practice Center Opened in 1997 and is owned by Hennepin County. The county selected the Park District to operate the facility under a cooperative agreement as a self-supporting facility. The Glen Lake Golf and Practice Center continues to be a popular and well used facility, it is also a leader in growing the game through programs, lessons and leagues including First Tee programming. The proposed 2022 budget recommends revenues of $1,022,442 and expenditures of $1,022,442 with a contingency of $145,707 (net revenues). This compares to 2021 budgeted revenues of $1,010,259 and operating expenses of $1,010,259 with a contingency amount of $141,228. The following information highlights the key factors affecting proposed revenues and expenditures. REVENUES The recommended 2022 golf operations revenue budget is projected at $1,022,442. Golf is an extremely price sensitive business with green fee value being one of the primary reasons for course selection. In this competitive environment, staff believe it is in the best interest of the Glen Lake operation to retain a fee that is within the range of its closest competitors. As shown on the fee comparison chart (page 6), Glen Lake green fees are near the top of the range for this market. Glen Lake prices are based on golf industry standards and best practices. The main objectives are to compete successfully in the local market, provide great customer service and efficiently operate the facility. Revenue projections are based on trends and the three year average for rounds and revenue. The Glen Lake operation has experienced an increase in rounds and range over the past two seasons. This increase is the result of the covid-19 pandemic in 2020 and it’s carryover into
2021. Golf has been one of the few things people can still do safely during the pandemic and the golf course and range continue to be very busy. EXPENDITURES Expenditures are proposed at $1,022,442. An expenditure detail summary is found on pages
8-10. The proposed expenditure increases are comprised of the following:
Additional Operation Staffing to accommodate increased business (Shared with Hyland Greens)
Proposed expenditure decreases are:
Reduction in ISF for 2022 Reduction in Maintenance Staffing (Maintenance Supervisor shared with Hyland
Greens)
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GLEN LAKE GOLF AND PRACTICE CENTER 2022 OPERATING BUDGET SUMMARY
Other Charges License $500 $500 Membership dues $800 $800 Sub-Total $1,300 $1,300 TOTAL MAINTENANCE $435,380 $411,956 MERCHANDISE/SNACK BAR
Commodities General Supplies $1,800 $1,800 Food & Beverages (food for resale) $22,000 $22,000 Merchandise for Resale $0 moved to 9110 $0 Kitchen & Dining $200 $200 Maintenance & Repair Equipment $1200 $1200 Licenses Taxes/fees $1000 $1000 TOTAL SNACK BAR/RESALE $26,200 $26,200 LESSONS Personal Services Temp Salaries $54,784 $54,784 Benefits $4,190 $4,191 Sub-Total $58,974 $58,975 Commodities General /Office Supplies $500 $500 Tools Equipment/Furnishings $800 $800 General Supplies $12,000 $12,000 Food & Beverage $375 $375 Clothing $300 $300 Communication $900 $900 Sub-Total 13,975 13,975 Contractual Services Advertising $500 $500 Printing $500 $500 Sub-Total 1,000 $1,000 Other Charges Membership Dues $700 $700 TOTAL LESSONS $75,549 $75,550 NON-OPERATING EXPENDITURES
Furnishings & Equipment Interest Expense (debt service for bonds) $0 $0 Contingency (includes net revenue) $141,228 $145,707 TOTAL NON-OPERATING $141,228 $145,707 TOTAL EXPENDITURES $1,010,259 $1,022,442
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GLEN LAKE AND PRACTICE CENTER STAFFING SUMMARY
2022 PROPOSED BUDGET
2022 PROPOSED BUDGET REGULAR PERSONNEL
POSITION 2021 FTE 2022 FTE
Operations Golf Operations Supervisor (shared with General Fund Operating Budget and Hyland Greens)
.75 .50
Golf Facility Coordinator (shared with Hyland Greens) .50
Shift Leaders .50 ..85
Attendants .80 .80
Maintenance Golf Course Specialist I 1.0 1.0
Park Technician .15
Technician (share with Hyland Hills) .65 .65
Golf Maintenance Supervisor (shared with Eagle Lake, Parkers Lake and Hyland Greens)
Agenda Item: French Regional Park Master Plan Review of Preliminary Development Concept Recommendations
Superintendent’s Recommendation: NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION. The following information was prepared by Ann Rexine, Principal Planner. Background: Three Rivers research supports French Regional Park as a well-loved, popular, and successful park within Three Rivers’ system with a diverse visitor profile. It is geographically situated near first-tier community members and is often the first ‘touch-point’ to the Three Rivers system. The French Regional Park Master Plan’s vision is to apply the 2040 System Plan directives to better serve targeted populations including first-tier community members, BIPOC community members, new immigrants and refugees, households with incomes less than $50,000, people 75 years and older and people with a range of abilities. In addition, the master plan aims to apply the Try-It, Learn-It Visitor Experience Model to encourage further park exploration within and beyond French Regional Park. The intended master plan outcome is to provide recommendations for minor modification to existing recreation offerings and infrastructure enhancements to ensure French Regional Park remains relevant to future generations of park visitors (Reference 6D-1). Community Engagement Feedback was received from September 2020 – June 2021 and included various in-person and virtual options. Over 1,200 persons were engaged and supported Three Rivers vision to pilot the Try-It, Learn-It model at French Regional Park. Feedback also suggested the following ideas to better achieve that model:
• Better communication - both inside and outside the park – to build awareness of Try-
It, Learn-It offerings including accommodations, accessibility, signage, new ways to register participants, and non-traditional advertising and marketing.
• New and innovative offerings such as pop-up activities, targeted programming, science programs, night activities, exercise, small events, gardens, music, story time, outdoor cooking classes etc. These may include free/low cost programs, equipment libraries, and affinity based.
• Redesigned spaces for people of all ages and abilities to congregate, play and repose (innovative seating options, open play field spaces, beach area improvements, intentional nature play area offerings, additional trails, diverse food and drink options and winter amenities).
Preliminary Development Concept Recommendations To support community engagement feedback, staff have prepared a series of preliminary development concept recommendations. Some operational suggestions which support the develop concept recommendations are also noted below. Focus areas and high-level recommendations include:
• Medicine Lake Beach Area Add seating, up to 10 additional short-term parking stalls, several small scale non-reservable picnic shelters and new fishing pier on Medicine Lake. Conduct a light-touch remodel to existing restroom and auxiliary building facilities and continue goose harassment techniques (operational and additional landscaping).
• Wayfinding/Information Signage Add comprehensive wayfinding in concert with Three Rivers’ system-wide standards. This may include trail signage, comfort/information station with real-time park information in multiple languages, multilingual speaking roving staff, softened entrance approach, and/or concierge service to plan your park visit.
• Paved and Unpaved Trail Network Improve accessible, year-round walking by paving the Lagoon Trail to create a lighted winter walking loop with an adjacent snowshoeing option. To ensure no net-loss of lighted cross-country ski trails, the plan recommends adding lighting to the Meadow Trail loop (approximately 0.3 miles net gain of lighted ski trails).
• Picnic Reservation Areas Convert the Shady Ridge picnic reservation area to non-reservable to serve a wider audience and add several small scale non-reservable picnic shelters. Preserve open space near Moraine and Sky View picnic reservation areas for multi-use first come-first serve group play and Try-It, Learn-It program space.
• Nature Exploration Area Improve awareness, signage and access for multi-generational visitors and visitors of all abilities to the nature exploration area. Dedicate a small area for Try-It, Learn It programming use and nature play adjacent to the parking lot.
• Winter Enhancements Provide designed gathering nodes with fire rings and comfortable moveable seating specifically near Medicine Lake beach area, picnic reservation areas and sledding hill. Consider options to better utilize Medicine Lake in the winter (frozen) months with Try-It, Learn-It snowshoe programming in the back bays and ice skating (as appropriate). Winter enhancements also include previously mentioned winter walking opportunities.
• Visitor Center Provide light-touch remodel in public spaces to modernize and improve function (comfortable seating, vibrant visitor socialization areas and information/interpretation opportunities).
Next Steps If the Board conceptually supports the references, staff will reengage the public to confirm public support of the preliminary development concept recommendations during the Fall/Winter 2021 and prepare the draft master plan accordingly. The Board will then have the opportunity to review and consider approval of the draft master plan prior to a formal 30-day comment period and submittal to local municipal communities for resolutions of support and the Metropolitan Council for review and approval. Relationship to the System Plan The Request for Action supports the following goals(s) of the System Plan:
• Goal 1: You Belong Here • Goal 2: Parks Matter • Goal 3: Lead by Example
MASTER
PLAN UPDATE
French Regional Park
September 23, 2021
Reference 6D-1
PARK REFRESHGuiding Principle
Preserve French’s treasured areas (play area, beach, trail network, etc.) while expanding opportunities for visitors to try new activities that may lead to further park exploration within and beyond French.
Goals
• System Plan Guidance:
• Update and enhance the park in accordance with the
Recreation Opportunity Spectrum.
• Apply the ‘Try-It, Learn It’ framework (Visitor Experience Model).
• Build strong community relationships to help identify programming/education/infrastructure opportunities.
• Analyze existing infrastructure and recommend areas for renovation, modifications and/or rehabilitation.
• Define natural resource strategies that promote diverse & healthy suburban ecosystems.
Agenda Item: Funding Request - Expenditures from Lowry Nature Center Donation Funds Superintendent's Recommendation: MOTION TO AUTHORIZE THE SUPERINTENDENT TO EXPEND UP TO $50,000 FROM DONATION FUNDS TO FINANCE THE BUILDING OF A TEACHING SHELTER NEAR LOWRY NATURE CENTER. The following information was prepared by Wendy Weirich, Director of Education and Outdoor Recreation. Background: When school groups visit Lowry Nature Center, multiple classrooms of children come (schools want to send their entire 5th grade for example). With the current indoor spaces at Lowry Nature Center, we cannot get them out of the rain and separated into classes. During a simple rain occurrence, for example, we can continue to teach if we had a covered space. Lowry Nature Center has received numerous donations over the years and currently has enough funds to finance the teaching shelter. Staff recommends the expenditure of up to $50,000 from Lowry Nature Center Donation Funds. Board approval is necessary on amounts more than $25,000. Relationship to the System Plan The Request for Action supports the following goals(s) of the System Plan:
• Goal 1: You Belong Here
REQUEST FOR BOARD ACTION
Meeting Date: 09/23/21 Business Item: Current Item Number: 6F
Agenda Item: Legislative Final Update Superintendent’s Recommendation: NO ACTION REQUIRED; THIS ITEM IS FOR INFORMATION AND DISCUSSION. Background: The Superintendent (or designee) will provide a verbal update to Commissioners on current Park District legislative initiatives. A copy of the 2021 Legislative Platform is attached (Reference 6F-1) for Commissioners’ reference. Relationship to the System Plan The Request for Action supports the following goals(s) of the System Plan:
• Goal 1: You Belong Here • Goal 2: Parks Matter • Goal 3: Lead by Example
CLEAN WATER, LAND AND LEGACY AMENDMENT FUNDING
Three Rivers participates in each of the constitutionally-created Legacy Amendment categories and strongly supports eligibility for the Park District to receive equitable funding from each category.
• Outdoor Heritage
• Clean Water
• Parks and Trails
• Arts and Cultural Heritage
Three Rivers strongly supports the fair and equitable distribution of Parks and Trails Legacy funds.
• In the past four biennia, the Legislature has allocated Parks andTrails Legacy funding based upon the following formula:
- 40 percent of funds to the Metropolitan Regional ParkSystem
- 40 percent to the Department of Natural Resources for thestate parks system
-20 percent to regional parks in greater Minnesota
• The Metropolitan Regional Park System encompasses 54,000acres of land, 56 regional parks and park reserves, and 400miles of interconnected regional trails. More than 60 millionvisits were made to the Metropolitan Regional Park System in2019.
• Based on population, park visitor data and sales tax collection,there is strong justification for a higher percentage to theMetropolitan Regional Park System. Three Rivers Park Districtstrongly supports a Parks and Trails Legacy fund allocation ofgreater than 40 percent to the Metro Regional Park System.
2021 Minnesota Legislative Platform
OPERATIONS AND MAINTENANCE FUNDING
The Park District strongly supports increasing the Metropolitan Regional Park System’s operations and maintenance (O&M) financing from the state general fund and strongly supports the continued use of state lottery funding, in addition to general fund appropriations, for O&M grants for the Metropolitan Regional Park System.
• The reduced O&M funding provided by the state means thatcosts for visits to the park system by guests from outsidethe system are borne by the property taxpayers of suburbanHennepin County.
Minnesota Statute 473.351 authorizes “no less than” 40% of the actual costs to be appropriated from state funding for the operation and maintenance of the Metropolitan Regional Park System.
Since 1986, actual funding has averaged only 9% annually.
It takes more than $114 million each year to operate and maintain the metropolitan regional parks and trails.
Reference 6F-1
INVASIVE SPECIES MANAGEMENT
Three Rivers Park District manages park reserves, regional parks, regional trails and special-use facilities that cover more than 27,000 acres. The Park District’s 80/20 policy for managing its natural resources ensures that 80 percent of each park reserve is preserved or restored to its natural state, and therefore the Park District strongly supports state funding for programs to manage and reduce the spread of invasive species.
• The spread of invasive species such as the emerald ash borer,zebra mussels and starry stonewort into Minnesota presentserious threats to natural resources, including Park District landsand water bodies.
• In partnership with other local and regional governmentalagencies, Three Rivers conducts rigorous inspections ofwatercraft entering and exiting waterways throughout ourservice area. The Park District inspects more than 20,000 boatseach year at 13 boat accesses in Hennepin and Carver counties.
• The Park District partnered with the Minnesota Department ofNatural Resources (MN DNR) to rehabilitate the Coon RapidsDam to serve as a barrier to invasive aquatic species.
• Three Rivers works with the MN DNR to provide early detectionand rapid response for newly-discovered aquatic invasive species,such as starry stonewort.
• Three Rivers operates an ash tree management effort to mitigatethe effects of emerald ash borer infestation. All active use areaswithin the Park District are monitored and managed to controlEAB’s impact on public use of the parks.
The mission of Three Rivers Park District is to promote environmental stewardship through recreation and education in a natural resources-based park system.
The Park District was created in 1957. Since then, it has grown to encompass over 27,000 acres of parks and trails
and serves more than 12.5 million visits annually.
Administrative Center, 3000 Xenium Lane North, Plymouth, MN 55441-1299
Information 763.559.9000 • TTY 763.559.6719 • Fax 763.559.3287 • ThreeRiversParks.org
WATER QUALITY/WETLANDS PROTECTION
Three Rivers Park District strongly supports state funding for water quality improvement projects for impaired water bodies and continued protection/restoration of critical wetland habitat in the metro region.
• Three Rivers Park District continues to face serious issues ofwater quality within its lakes, rivers and other water bodies.
• The ongoing degradation of water quality deteriorates recreationopportunities and the investments that have been made inparkland.
• Three Rivers supports and leads sustainable programs to addresswater quality, including:
-Aquatic invasive species management
-Total maximum daily load (TMDL) studies
-General water quality improvement projects
Successful outcomes: Due to Three Rivers restoration efforts, Bryant Lake in Eden Prairie and Lake Rebecca in Greenfield and Independence were removed from the Minnesota Pollution Control Agency’s list of impaired waters in 2018.
INVITING AND WELCOMING EVERYONE
Three Rivers Park District has developed a 2040 System Plan with a vision that every person can connect with nature every day. The Park District strongly supports state and regional efforts to ensure that everyone has convenient and barrier-free access to nature, recreation and outdoor education experiences.
• This vision and associated goals will guide the Park District’spolicies and actions in the coming years. Goals include thatThree Rivers is:
-relevant, convenient and welcoming to all people
-essential to vibrant, healthy and livable communities
- intentional and innovative in meeting the needs of todaywhile anticipating and protecting the needs of tomorrow.
• Collaboration and partnership are crucial to protecting ourvaluable natural resources and creating comfortable and invitingways for everyone to enjoy nature through outdoor recreationand education. Three Rivers is poised to take the lead oncreating partnership teams to explore and enhance:
- Connecting natural resource corridors and workingtogether on protection and preservation efforts
- Regional trail connections for transportation and recreationpurposes
- Developing park features in communities that traditionallyhave had fewer opportunities to experience nature and theoutdoors close to home
In partnership with the City of Brooklyn Park, Mississippi Gateway Regional Park in Brooklyn Park is being transformed into a regional destination that welcomes everyone to nature and invites them to experience the Mississippi River up close. Three Rivers Park District greatly appreciates the State of Minnesota’s support for the project in the 2020 omnibus capital investment bill; the final phase of the project is underway and is expected to open in 2026.