Registration Information Session. Advisement –Responsibilities –The Process General Registration Info. –Holds –Time Tickets –Registration Dates –Registration.

Registration Information Session

• Advisement– Responsibilities– The Process

• General Registration Info.– Holds – Time Tickets– Registration Dates– Registration– Restrictions on Classes – Registration Errors

• Overrides– Overloads, Permits, Pre-req

Overrides – How to Request Overrides– Modern Language Classes

Agenda• Curriculum Information

– ME Curriculum– Core Classes: Social

Sciences and Humanities– General Requirements

• Change of Major• Minors and Certificates• Spring Classes

Registration Process• Select your classes using the ME Program of Study • Come in for advisement (not required but recommended)• Verify you have all necessary pre-reqs for your classes• Check for registration holds• Be familiar with registration dates• Look-up your time ticket when it is available• Create a few potential schedules when classes are availabl

e• View class restrictions to avoid registration problems• Register for classes when you time ticket starts • Deal with any registration errors• Request any overrides if necessary• Register for any classes if overrides are approved

Responsibilities

• Help students define and develop realistic academic goals

– Selection of classes– Schedule of classes

• Match students’ needs with available resources and make appropriate referrals

• Monitor students’ progress• Discuss link between

academic preparation and success in the work place

• Gather all relevant decision making information– Mechanical Engineering Web

Page www.me.gatech.edu

– Georgia Tech General Catalog www.catalog.gatech.edu

– ME Undergraduate Handbook– ME Advisement Web Page

www.me.gatech.edu -> Undergraduate Programs -> Advisement

• Clarify personal values and goals

• Accept responsibility for decisions

Advisor Responsibilities

Advisee Responsibilities

The Advisement Process• Advisement in Mechanical Engineering

– Advisement is not required in ME.– All student are strongly encouraged to come at least once a

year.– Be prepared for an advisement session. Always bring:

• A list of completed classes and a plan of what classes are taking next.

• A list of specific questions which you need answered. – Advisement materials are available on the web. Use the

resources!• Registration: www.me.gatech.edu/undergraduate/registration.shtml • Advisors: www.me.gatech.edu/undergraduate/advisement.shtml • Tutoring:

www.me.gatech.edu/undergraduate/advisement_support.shtml • General Info:

www.me.gatech.edu/undergraduate/advisement_faqs.shtml – The advisors are very busy during registration and the two

weeks of midterm advisement. Plan your advisement session early to beat the crowds!

The Advisement Process• Midterm Advisement

– Available to all students– Required for

• New students with >2 midterm U’s • Students on probation or warning standing• Students on good standing with >3 midterm U’s

– Holds are placed on students who do not come for required advisement

– Strongly recommended for students dropping a class• Advisement Communication

– E-Mail is the primary method of communication – E-mails have information about:

• Registration, Midterm Info, Advisors, Curriculum Updates• Department and campus happenings• Jobs

• Holds– Any department on campus can place holds – Prevent students from dropping courses and registering

for classes– Only the department that placed the hold can remove it– ME holds must be removed in person, not over the

phone• How to View Holds

– Log on to Buzzport, www.buzzport.gatech.edu – Select Secured Access (OSCAR) – Select Student Services & Financial Aid – Select Student Records– Select View Holds

Registration Information

• Time Tickets– Literally a time stamp generated by registrar’s office– The earliest time that you can register– Generally prioritized based on your earned hours (Ex. Seniors

register before Freshman)– Automatically given to all students eligible to register– Issued 1-2 days before registration begins

• How to View a Time Ticket – Log on to Buzzport, www.buzzport.gatech.edu – Select Secured Access (OSCAR) – Select Student Services & Financial Aid– Select Registration– Select Registration Status

Registration Information

• Registration Dates– Can be viewed on the Registrar’s Calendar

• http://www.registrar.gatech.edu/home/calendar.php– Phase 1 Registration

• 1st time to register for classes• Always happens the semester prior

– Phase 2 registration • The last time to register for classes • Begins a few days before classes begin• Always closes on Friday during the first week of school

– Registration closes on the last day at 4:00 PM

Registration Information

• Viewing Your Schedule– Students may view their schedule using the Registration

Menu in OSCAR• STUDENT SCHEDULE BY DAY AND TIME • STUDENT DETAIL SCHEDULE

– Always print a copy of your schedule to verify proper registration

• Registration Instructions– Log on to Buzzport, www.buzzport.gatech.edu – Select Secured Access (OSCAR) – Select Student Services & Financial Aid– Select Registration– Select Term– Select Add/Drop Classes

Registration Information

Understanding OSCAR

Rem = Remaining

Act = Actual

Cap = Capacity

BAS: Grade Basis (or Grade Mode)

A= Audit L = Letter

GradeP = Pass/Fail

CMP: Campus CodeA = Atlanta

Cred: Credit HoursTotal class credit hours

C = Class is closed.SR = Cannot register because of restrictions or time ticket is not current.NR = Not available for registration.

Days: Class meeting days each weekM = Mon; T =

TuesW = Wed; R =

ThursF = Fri

CRN: Course Reference Number

• Types of Restrictions– Pre-reqs and Co-reqs– Class Restrictions (Freshman, Sophomore, Junior and Senior)– Major Restrictions (what majors can take the class)– Level Restrictions (Undergraduates and Graduates)– Campus Restrictions (where is the class being offered)

• How to Find Restrictions, Pre-reqs and Notes about Classes– Log on to Buzzport, www.buzzport.gatech.edu – Select Secured Access (OSCAR) – Select Student Services & Financial Aid.– Select Registration. – Select Look Up Classes.– Select the Term and press Submit. – Follow the on-screen instructions to select the class which you want to

view. – Click on the hyper linked CRN of the class to go to Class Schedule Listing.

• This screen contains any notes specific to this class or titles of special topics classes.

– Click on the hyper linked Title of the class to go to Detailed Class Information.

• This screen lists pre-requisites, majors, campus and class restrictions.

Restrictions on Classes

• Restrictions– Restrictions may prevent you from registering for a class.

• Types of Restrictions– Pre-reqs and Co-reqs– Class Restrictions (Freshman, Sophomore, Junior and Senior)– Major Restrictions (what majors can take the class)– Level Restrictions (Undergraduates and Graduates)– Campus Restrictions (where is the class being offered)

• How to Find Restrictions, Pre-reqs and Notes about Classes– Log on to Buzzport, www.buzzport.gatech.edu – Select Secured Access (OSCAR) – Select Student Services & Financial Aid.– Select Registration. – Select Look Up Classes.– Select the Term and press Submit. – Follow the on-screen instructions to select the class which you want to

view. – The classes will then be listed on that screen. – Click on the hyper linked CRN Number of the class.

• This screen is called the Class Schedule Listing. • This screen contains any notes specific to this class or titles of special topics

classes. – Click on the hyper linked Title of the Class.

• This screen is called the Detailed Class Information.• This screen lists pre-requisites, majors, campus and class restrictions.

Classes Pre-Requisites

Restrictions

Pre-Requisites

Notes about Classes

• CAMPUS RESTRICTION: This course is being taught somewhere other than on the Main Campus in Atlanta (Studies Abroad, Video, etc).

• CLASS RESTRICTION: The enrollment in this course is restricted by class (Freshman, Sophomore, etc.). You can ask for a class restriction permit.

• CLOSED SECTION: Class is full. You need to ask for an overload. • CORQ_COURSE_XXXX REQ: Co-requisites courses must be taken at the

same time. You need to register for both courses on the same Commit command.• LINK ERROR XX REQUIRED: Certain lectures and labs are "linked" together. You

must register for both the lecture and lab in the same commit. Most departments list the lecture section as a single letter and the lab as the same letter followed by a number (Example: the lecture is section "A" and the corresponding lab sections are "A1", "A2", etc).

• MAJOR RESTRICTION: Only students in certain majors are allowed to register for this course.

• PERMIT REQUIRED: The enrollment in the course is restricted. You need to ask for a Restricted Class Permit.

• PREQ & TEST SCORE-ERROR: You do not have the pre-requisites for the course. You may ask the department offering the class to see if an Pre-Req Permit is allowed.

• TIME CONFLICT WITH XX: You are trying to take 2 courses that meet at the same time.

Common Registration Errors

• PDF files are available to help you understand and fix your registration problems.– www.me.gatech.edu/undergraduate/registration.shtml#error

s• Campus Restriction • Class Restriction • Closed Section • Corq_Course_XXXX Req • Dupl Crse with Sec-XXXXX • Grade Mode (Letter Grade, Pass/Fail or Audit) • Link Error XX Required • Major Restrictions • Maximum Hours Exceeded • Permit Required • Preq & Test Score-Error • Time Conflict with XXXXX

Fixing Registration Errors

• What are Overrides?– Overrides are the way to take a class if you do meet the

requirements.• Ex: If you took AE dynamics, you will need a pre-req override to register

for any class that requires ME dynamics as a pre-req. – Only the department offering the class can approve

overrides. • Restricted Class Permit Override

– Permits are required for the following errors:• Major Restriction • Class Restriction

– If a class is set up as permit only, then you need a permit.• Overload Override

– If the class is full (Closed Section) • Pre-Req Override

– If you do not have the correct pre-requisites or co-requisites• Preq & Test Score Error• Corq_Course Req

Overloads, Permits and Pre-req Overrides

• Request an Override– Log on to Buzzport, www.buzzport.gatech.edu – Select Secured Access (OSCAR) – Select Student Services & Financial Aid. – Select Registration. – Select Registration Override Request. – Follow the instructions to submit a permit, pre-req override

or an overload request. – If the class does not show up on OSCAR, go to:

www.registrar.gatech.edu/registration/oprequest.php• Make sure you understand what type of Override

you need! – If you ask for the wrong type of override, you will still

not be able to register for classes.

Overloads, Permits and Pre-req Overrides

• Monitoring your override requests– View status of requested permits / overloads

• Log on to Buzzport, www.buzzport.gatech.edu • Select Secured Access (OSCAR). • Select Student Services & Financial Aid. • Select Registration. • Select Registration Override Request Status.

– View granted permits / overloads• Log on to Buzzport, www.buzzport.gatech.edu • Select Secured Access (OSCAR) • Select Student Services & Financial Aid. • Select Registration. • Select Registration Status.

Overloads, Permits and Pre-req Overrides

• If you are given a permit, overload or pre-req override, you must still register for the class.– You must use the Add/Drop option in OSCAR to

register for the class. • Log on to Buzzport, www.buzzport.gatech.edu • Select Secured Access (OSCAR) • Select Student Services & Financial Aid. • Select Registration. • Select Add or Drop Classes.• Select the Term and press Submit.• Type in the CRN number of the class and add it to your

schedule.– An override does not register you for the class.– The class must be added to your schedule

during an active registration time. • Only you can register yourself for a class.

Overloads, Permits and Pre-req Overrides

• Modern Language Registration Information– Website: http://www.modlangs.gatech.edu/student-resources/

• Registration Details– FREN and SPAN courses will be opened during phase 2, usually the first

day of classes. – Students in the International Plan or pursuing minors are eligible to

request a permit during this time period. – To request a permit: http://www.modlangs.gatech.edu/student-resources/

• Beginning a New Language– Students new to a language should start in the 1001 course. – Students do not receive credit for 1001 course, until 1002 course is taken.– After taking 1002 course, students receive credit for 1001 and 1002

courses.• Placement Tests

– Online placement tests are available to and required of students continuing study of CHIN, FREN, GRMN, JAPN, SPAN, and RUSS from high school to determine their correct entry-level course.

– Website: http://www.modlangs.gatech.edu/student-resources/– Students must bring a copy of their scores to the first class meeting. – Students will be asked to leave the course if procedures are not followed.

Modern Language Classes

Registration Guidehttp://www.me.gatech.edu/docs/RegInfo_UG.pdf

• ME Curriculum Guide or Program of Study– The ME program of study is available as a PDF or an Excel file.

• The PDF is a static file. • The Excel file is an interactive file which allows users to check each

class as it is completed, plan future semesters, and save the file. – All Excel files must be saved onto your hard drive and run from there. – The Excel files contain Macros and will not run through your web

browser. – Students must run a one time process to enable the macros in the file.

– ME Curriculum Guidewww.me.gatech.edu/undergraduate/degrees_bsme_curr.shtml• Go to the ME website, www.me.gatech.edu• Select Undergraduate Programs Curricula Mechanical Engineering

• ME and COE Course Syllabi– All syllabi show the course pre-reqs.– Instructions to file the course syllabi are at:

• Go to the ME website, hwww.me.gatech.edu• Select Undergraduate Programs Curricula Mechanical Engineering

ME Curriculum Information

• Core Classes– Humanities – 12 hours are required

• ENGL 1101 (3 hrs)• ENGL 1102 (3 hrs) • 2 Humanities Electives (2 x 3 hrs = 6 hrs)

www.catalog.gatech.edu/students/ugrad/core/corec.php – Social Sciences - 12 hours are required

• Economics (3 hrs)• History (3 hrs)• 2 Social Science Electives (2 x 3 hrs = 6 hrs)

www.catalog.gatech.edu/students/ugrad/core/coree.php – Ethics – 3 hours are required

• Ethics is a humanities electives or social science electives• Pay careful attention to whether your ethics is a humanities or

social science. – PST ethics classes are humanities – HTS and INTA ethics classes are social sciences

ME Curriculum Information

• Grade Requirements – A ‘D' is considered passing a class – A ‘C' or better is required in

• MATH 1501 • MATH 1502 • MATH 2401 • MATH 2403

– ME GPA must be 2.0 or higher (all ME & COE classes)• Pass/Fail

– All classes used for the BSME Degree must take taken letter grade• Other Information

– All required ME classes are offered every semester– ME Electives are very limited during summer

ME Curriculum Information

• Changing Majors– Students have one ‘free’ major change before 60

credit hours.– After 60 credit hours or the ‘free’ major change,

schools can impose GPA restrictions.– Many schools will not process change of major

forms during registration; do not wait until the last minute!

– To change your major, you need to do the following:• Obtain a change of major form

http://www.registrar.gatech.edu/students/formlanding/changemajor.php • Fill out change of major form• Have your current academic advisor sign form (current

major)• Have new academic advisor sign form (new major)• Turn into Registrar (Tech Tower)• Advisor information is at: http://www.advising.gatech.edu

Changing Majors

• Minors– Minimum of 15 credit hours (9 hours at the 3000 level or

above)– Minors will appear on your transcript after your degree is

awarded– Minor classes must be letter grade and have a 2.0 GPA– In ME, minor classes may fulfill free electives and ME

electives (if meets requirements for ME electives) – Minor classes CANNOT also be used as social sciences or

humanities electives– Students can earn a maximum of two minors– ME Approved Minors: Students who select an ME approved

minor are allowed to substitute minor classes for ME electives

– Available minors: www.catalog.gatech.edu/academics/minors.php• Minor Declaration

– Minor Declaration Form www.registrar.gatech.edu/faculty/formlanding/changeminor.php

Minors

• Certificates– Minimum of 12 credit hours (9 hours at the 3000 level or

above)– Certificates will NOT appear on your transcript– All classes for the certificate must be taken as letter grade,

with a 2.0 GPA in the classes– Courses used in a minor may fulfill other elective

requirements (free electives, ME electives, humanities, social sciences, etc.)

– List of certificates: www.me.gatech.edu/docs/cert_minor.pdf – Certificates do not need to be declared

Certificates

Questions???