Page 1 Registration Help IMPORTANT You can configure school360 registration to automatically update your schools SIMS registration system. To find out more please contact [email protected] Getting Started Your registration classes are created and populated by the School360 – SIMS synchronization process. Tip: You can create extra registration classes using your School360 admin tools (more about this later). When you click on ‘Registration’ on the home screen you will see a list of all the registration classes in your school. If a class is showing ‘brown’ it hasn’t been registered for that day/session. Classes are shown as ‘green’ when they have been registered (see 1SY below). Note* school360 knows if it is morning or afternoon (after 12:00). Register a Class Click on the class you want to register. All the pupils in the class will appear (OR shown below).
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RegistrationHelpIMPORTANTYoucanconfigureschool360registrationtoautomaticallyupdateyourschoolsSIMSregistrationsystem.Tofindoutmorepleasecontactinfo@school360.co.uk
GettingStartedYourregistrationclassesarecreatedandpopulatedbytheSchool360–SIMSsynchronizationprocess.Tip:YoucancreateextraregistrationclassesusingyourSchool360admintools(moreaboutthislater).Whenyouclickon‘Registration’onthehomescreenyouwillseealistofalltheregistrationclassesinyourschool.Ifaclassisshowing‘brown’ithasn’tbeenregisteredforthatday/session.Classesareshownas‘green’whentheyhavebeenregistered(see1SYbelow).Note*school360knowsifitismorningorafternoon(after12:00).
RegisteraClassClickontheclassyouwanttoregister.Allthepupilsintheclasswillappear(ORshownbelow).
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StartRegistrationThedefaultstateforpupilsareconsideredtobeabsentwithreasoncode‘N–Noreasonyetprovided’.
MarkPupilsPresentTIP:Youcanmarkallpupil’spresentinonegobyselectingthe‘AllPresent’Buttonatthetopofthescreen(thequestionmarksarethedinneroptions–morelater).
MarkaPupilAbsentYoucanmarkapupilabsentbyselectingtheiravatar(seeWillsAstwickontherightbelow).
Thegreenbackgroundwilldisappearandyouwillseethe‘absenticon’onthebottomleft(thereasoncodedefaultsagainto‘N’).Clickontheicontoselectadifferentreasoncodefortheabsence,youwillgeta‘pop-up’box.Youcanscrollthroughtheavailablecodes.Clickonacodetoselectit.
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Whenyouchooseacodeyoucanalsoaddanote(atthebottom)thatwillbestoredwiththeregistrationmark.Clickthesavebuttonwhenyouaredone.Youcanhoverovertheabsenticontoseethenewcodeassigned.Youcanchangethereasoncodebyclickingonabsenticonandselectinganewcodeformthelist.Ok-youcannowrepeatthisforallpupilsthatareabsent.(Note*the‘note’iswrittentoSIMSalongwiththemark).
SelectingLunchOptionsYoucanalsospecifythelunchoptionforapupil(blueicononthebottomright).Intheexamplebelowalllunchoptionsaresetto‘OtherPlan’(questionmark).Thisisthedefaultselection.Lunchoptionsareshownforthecurrentdaybasedonthelastprevioussetting.Clickonthelunchicontochangethelunchoption(apop-upboxwillappearasshownbelow).
IntheimagebelowJessicahaschosenschoollunch,JimishavingapackedlunchandJanicehasmadeotherarrangements.
Ifyoudon’twanttosavelunchoptions,clickonthe‘knifeandfork’button(atthetopright)andaredcrosswillappearonthebutton.WARNING:thiswillalsoresetALLregistrationdataforthiscurrentregistration,soit’sbesttodothisfirst.
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Re-sizingtheAvatarsAtanytimeintheregistrationviewyoucantogglethesizeoftheavatarsdisplayedbyclickingthe‘avatarsize’iconatthetopofthescreen.
ShuffleAvatarLinesYoucanalsoshifttheorderofthelinesofavatarsbyclickingthe‘smilingface’buttonontheside.Thiswillshufflethebottomlinetothetopeverytimeyouclicktheface(giveitatry!).
SubmittheRegisterOk–You’veselectedallthedinneroptionsandmarkedalltheabsentpupils;youarenowreadytosubmittheregister.Justclickthered‘SubmitRegister’button.
Oncetheregistrationissavedyouwillseethesuccesswindow.SchoolsthathaveSIMSregistrationsynchronizationconfiguredwillhavetheresubmittedregistrationdataautomaticallysenttotheirSIMSdatabase.Fromhereyoucanprinttheregistrationfileornavigatetoyourhomepageorgostraighttotheclassviewpage.
Ifthereareanyerrorsdetectedduringregistrationyouwillbenotifiedhere.Ifthishappensyoushouldreportthistoinfo@school360.co.ukforinvestigation.
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Note*thesystemwillnotletyouregisterthesameclasstwice.Youwillseetheerrormessagebelowifyoutrytodothis.
Youcanchangeregistrationmarksforpupilsaftertheregisterhasbeensubmittedusingtheschool360admintools.
ParentReportedAbsencesTheschool360parentappenablesparentstoreporttheirchildabsent.Theseareautomaticallyshownintheregistrationview(asorangebackground)assoonasyouenterregistration,withtheparentallocatedabsencecodeandanypre-fillednotes.SobelowAdamAdamovhasbeenreportedabsentascode‘H’withnotesaddedbytheparent.
YoucanstillselectALLpresentatthispoint(thesystemleavestheparentabsentmarkonthepupil).Youcanalsochangetheparentabsentmarkandnotesifyouneedto(clickontheabsenticon).Submittheregisterasnormal.Ifyouwanttofindoutmoreabouttheschool360parentappcontactinfo@school360.co.uk.
FutureAbsencesIfyouknowinadvancethatachildwillbeabsentatacertaindate(s)youcancreate/edit/deletepre-filledabsencerecordsusingtheschool360admintools(morelater).
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Futureabsencesareautomaticallyshownintheregistrationview(aspinkbackground)assoonasyouenterregistration,withthepre-allocatedabsencecodeandanypre-fillednotes.SobelowAshAahasbeenreportedabsentascode‘R’withnotesaddedbythepersonwhoenteredthefutureAbsence.
YoucanstillselectALLpresentatthispoint(thesystemleavesthefutureabsentmarkonthepupil).Youcanalsochangethefutureabsentmarkandnotesifyouneedto(clickontheabsenticon).Submittheregisterasnormal.
RegistrationAdministrationToolsSelectadminonyourhomepageandselect‘Registration’fromthelefthandsidemenutoseetheregistrationadmintools.
RegisteraClass(ChangingtheRegisterafterSubmission)Youcanperformanewclassregistrationorupdateasubmittedregisterhere.Clickon‘RegisteraClass’.Selectthedate,classandsessionyouwanttoregister(change).Note*iftheclasshasalreadybeenregisteredonthedateandsessionselectedyouwillbeshowntheregistrationdataanditwillbepossibleforyoutoedittheregistration.
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Onceyouselectthesessionyouwillbeshownaclasslist.Youcannowscroll-downthroughthepupilsandcomplete/edittheregistration.
Onceyouaredone,select‘SubmitRegister’.Youwillreceiveconfirmationthattheregistrationwassuccessful.Atthispointyoucanregisteranotherclassifyouwant.
Justselectthe‘RegisterAnotherClass’,andyouwillbetakenbacktothe‘RegisteraClass’screen.Youcanalsoaccesstheseregistrationscreensviathe‘RegistrationClasses’view.Select‘RegistrationClasses’.Youwillseeatableofalltheregistrationclassesinyourschool.Therearetwocolumnsinthetable‘AM’and‘PM’theseindicatetheregistrationstatusoftheclassforthosesessions.Intheexamplebelowclass‘1SY’istheonlyclassthathasbeenregisteredfortheAMsession.NoclassesareregisteredforPM.
Toregisteraclassclickonthegreyed-out‘NotRegistered’thiswilltakeyoudirectlytotheregistrationpageshownbelow(class2RTwasselected).
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Youcannowscrollthroughtheclasslistofpupilsasbeforeandmarkanythatareabsent.Selecttheabsencecodesandanoteifneeded.
Onceyouaredone,select‘SubmitRegister’.Youwillreceiveconfirmationthattheregistrationwassuccessful.Atthispointyoucanregisteranotherclassifyouwant,asexplainedpreviously.
ChangeaClassRegistrationYoumaywanttoupdateyoursubmittedregisteratsomepoint.Noproblem.Select‘ClassRegister’then‘RegisteraClass’asbefore.Selecttheclass,dateandsessionoftheregisterthatyouwanttochange.Afteryouselectthesessiontheexistingclassregistermarksforthisclass,date,sessionwillbedisplayed.Youcanscrollthroughthepupilsanddoyourchanges.Youcanchangethefollowing:-
• ChangeMark:AbsenttoPresent-PresenttoAbsent• ChangeAbsenceCode• EditAbsenceComments
Onceyourchangesarecompleteyoucansubmittheregisterandthechangeswillbesaved.Note*ifyouhaveSIMSintegrationthiswillupdateSIMSatthispoint.
FutureAbsenceYoucanenterknowfutureabsenceforpupilatanytime.Clickon‘FutureAbsence’onthesidemenubar.
ThiswillshowalistofFutureAbsencerecordsthathavebeencreated(seebelow).Youcansearchandorderthelistasusual.
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CreateFutureAbsenceClickthe‘AddAbsence’buttontoprighttodisplaytheformbelow.
Tocreatetheabsencerecordforaspecificpupil,selectthepupil’sclassthenthepupilformthedropdownlist.Selecttheabsencecodeandthenspecifythestartandenddatesfortheabsence(thesewillbethesameifthepupilisonlyabsentforoneday).Youcanalsoaddanoteifyouwish.That’sit–clicksaveandtheabsencewillshowwhentheteacheropenstheregisterforadatethatisbetweenthestartandenddates.
EditFutureAbsenceYoucanchangeaFutureabsencerecord.Clicktheediticon(pencil)ontherecordyouwanttochange.Thiswillopentheselectedabsencerecordasbelow.
Youcanchangetheabsencecode,datesandnotes.Clicksavewhenyouaredone.
DeleteFutureAbsenceYoucandeleteaFutureabsencerecord.Clickthedeleteicon(redbox)ontherecordyouwanttochange.Thiswillopentheselectedabsencerecordasbelow.
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Click‘confirmdelete’todeletetheabsencerecord.
RegistrationReportsYoucanviewandprintoutany(ALL)ofyourregistrationreports.Clickon‘RegisterReports’onthesidemenubar.Selecttheclass,dateandsessionyouwanttolookat;clickthe‘GetFiles’buttonthiswillreturntheregistrationreportsfortheselectioncriteria.Toviewanyofthefilesclickonthename;orclickdownload/printasrequired.TIP:YoucanprintoutALLcompletedregistersforasession(AM/PM).Leaveclasssetto‘ALLclasses’selectdate(defaultstotoday)andsession.Thenclick‘GetFiles’andthe‘PrintAll’buttonwillappear.Clickthisbuttonthenprinttoprintalltheregisters.Thereportwillbeginanewpageforeachclass.Youcanalsoretrievetheregistrationfilesbetweenaselectionofdates;justenterthestartandenddatesandclick‘GetFiles’.School360willbringbackalltheregistersbetweenthosedates.
ExportRegisterstoCSVNote*thisisonlyavailablewhenyouselectfilesbetweendates.Youcanalsosaveregistrationdataintoaspreadsheet(csvformat),justclickthe‘ExporttoCSV’button.Thiswillautomaticallydownloadthefiletoyourcomputer.Thefilewillbenamed‘<startdate>_to_<enddate>.csv’.
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LunchReportsIfyouhaveincluded‘lunch’inyourregistrationthelunchoptionsforpupilswillbeshownintheregistrationreports.
LunchSummaryReportsLunchreportsarereallyusefultoletcanteenstaffknowthelunchdemandforaspecificday.Sothegoodnewsis;aswellasproducingregistrationreportsyoucanalsoprintoutLunchSummaryreports.Select‘Reports’then‘Lunch’.
Select‘Reports’then‘Lunch’fromthesidemenu.Thiswilldisplaythereportselectionscreen.Thedatesdefaultto‘today’butyoucanchangetheseifyouwanttogetasummaryofdataoveratimeperiod.Youcanselectfromthefollowing3reporttypes:-
• School(Default):Thiswillproduceasummaryreportofallclassesintheschool.
• Class:Youwillneedtoselecttheclassyouwanttoreporton.• Pupil:YouwillneedtoselectthePupilyouwanttoreporton.Selectaclass
togetalistofpupilsinthatclass.ThereportsareproducedinPDFformat,thistakesalittletimesopleasebepatientasthesystempullsthereporttogether(thanks).Examplesofthe3reporttypesareshownbelow.SchoolLunchReport(SingleDay)
PupilLunchReport(SelectionofDays)
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ClassLunchReport(SingleDay)
SIMSSynchronisationSchool360cansynchronisetheregistrationdatawithSIMS.ThismeansthatwhenyousubmityourregistrationusingSchool360,aswellassavingthedatainschool360acopywillbesenttoyourschool’sSIMSdatabase.Thisalsoappliestoallchangesmadetoregisters.Thedataincludesanycommentsmade.Youwillneedtocontactustohavethisfeatureconfiguredforyourschool.info@school360.co.ukNote*school360doesnotsynchroniseanylunchinformationwithSIMS(Yet!).Note*thereisanadditionalcosttohavethisfeatureenabled.Hopeyouenjoyedthetour…SteveSchool360.
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