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myGateMurray StateUniversityprovides a secureportal to anon-line informationnetwork (myGate) to students and faculty. The system
providesup-to-dateaccesstostudentsenablingthemtoregisterandviewtheirclassschedules,gradereports,transcripts,degreeaudits,accountbalances,1098Ttax information,student loannotices,contact information,personal information(majors,advisors,residentialcollege,GPA,etc.),andaccountholds.StudentscanalsousemyGate torequestenrollmentverification,apply forgraduation, requesttranscripts,andupdatecontactinformation.Thissystemisinon-goingdevelopment,sootherfeatureswillbeadded.It is the student’s responsibility to check their myGate account regularly and to keep all contact information current.MoreinformationcanbefoundontheRegistrar’swebsite(www.murraystate.edu/registrar)orbyclickingthemyGatelinkonthewww.murraystate.eduhomepage.
beintheactiveregistrationfile.Allotherstudentsmustfileaformalapplicationforadmissionorreadmissiontodeterminetheirregistra-tionstatus.RefertothesectiononadmissionorreadmissionwhichappearedearlierinUndergraduate Admissions or Graduate Admis-sions.
RegistrationforqualifiedstudentsatMurrayStateisviaanon-lineprocessonmyGate.QuestionsmaybedirectedtotheRegistrationOfficeat270-809-2394oremail,[email protected],availableonmyGate or the Murray Statewebsite,forexactdatesandtimes.
AsapartoftheFreshmanYearExperience,newfreshmenhaveanopportunitytoscheduleforthefalltermduringasummerorienta-tionsession.Graduatestudentswhowishtotakeadvantageofadvancedschedulingmustbeadmittedbythefollowingdeadlines:April1forsummerandfallterms,andNovember1forthespringterm.Othersmayscheduleaftertheyareadmitted.Referenceshouldbemadetotheofficialuniversitycalendarfortheadvancedschedulingdatesforcurrentlyenrolledstudents.Specificschedulingtimesareassignedduringadvancedscheduling.Assignmentsarebasedonthenumberofsemesterhoursrecordedonthestudent’sMSUrecordplusthehoursenrolled(inprogress)atthetimeschedulingtakesplace.A student who attends a class without being properly enrolled will not re-ceive credit. Courses must be scheduled in the semester in which the actual coursework is completed. Attendance is expected on the first day of classes.Beforeastudentisconsideredregistered,he/shemustbeproperlyenrolledinclassandhavemadepaymentofrequiredfees.Onceastudentisofficiallyenrolledinacourse,he/shewillgainaccesstotheircoursesonCanvas.
credithoursawardedandappropriatedesignationforthelevelofcoursecontent.Theuniversityoperatesonasemestersystemwithonehourofcreditequaltoaminimumoffifteenone-hoursessionsoflectureorthirtyone-hoursessionsoflaboratory,studio,orpracticeandtwohoursofout-of-classworkeachweek,ortheequivalentbasedonthelengthofsemester.Allcoursesarereviewedforcredithourcom-plianceandapprovedbytheUniversityAcademicCouncilbasedonproposalssubmittedbyanacademicdepartmentandroutedthroughitsacademiccollege/school. It istheresponsibilityofeachacademicdepartmenttomonitoritscoursesforappropriatecontentandtodeterminetheappropriatelevelandamountofcreditawardedforcoursecompletion.
ClassificationAll students must comply with University policies, regardless of classification. Undergraduate LevelFreshman fewerthan30semesterhoursofearnedcreditSophomore 30to59.9semesterhoursofearnedcreditJunior 60to89.9semesterhoursofearnedcreditSeniors aminimumof90semesterhoursofearnedcreditPost-Baccalaureate studentstakingundergraduateclassesafterreceivingabaccalaureateorhigherleveldegreeGraduate LevelGraduate studentsworkingonanadvancedcertificate,degree,orcertification
Formoredetailsoncorrespondencecoursesastheyrelatetocourseload,refertoContinuing Education and Academic Outreach.
•Graduate Students Theminimumfull-timegraduatecourseloadisninesemesterhours.Sincethemaximumloadwithoutspecialapprovalforgraduatestu-
dentsis13semesterhours(maximumsincludeundergraduateandgraduatelevelcourses),itisnotpossibletoscheduleformorethan13hours via myGate.Ifanexceptionistobemadeinanyindividualinstance,thegraduatestudentmusthaveanoverallgradepointaverageofatleast3.00.AGraduateOverloadformsignedbythestudent’sprogramcoordinatorandcollegiate/schooldeanmustbetakentotheRegistrationOffice,SparksHall.Undernocircumstancesmayagraduatestudentenrollinmorethan16semesterhourswithoutapprovalandaletterofjustificationfromthestudent’scollegiate/schooldeanandtheProvostandVicePresidentforAcademicAffairs.Undernocircumstanceswillanoverloadexceptionbegrantedtoastudentwhodoesnothaveacumulative3.00GPA.Nooverloadrequestswillbeapprovedforgraduateassistants.
courseprerequisitesarelistedontheonlinescheduleofclassesfoundonmyGate and in the most recent Academic Bulletin.
Schedule ChangeNOTE: Dropping below full-time status may affect total fees, benefits, insurance, financial aid, athletic eligibility, veteran benefits,
international status, scholarships, etc. It is the student’s responsibility to comply with all such policies.Anyschedulechangesshouldbeapprovedbythestudent’sacademicadvisor.Additionalapproval isrequiredforathletes,students
Students should review their schedule on myGate after making changes to verify all transactions have been processed. Schedule Change Fee. Effective Fall 2014 any course change after the published deadline may be subject to a $50 schedule change fee.
Auditing of CoursesAnauditorisonewhoenrollsandparticipatesinacoursewithoutexpectingtoreceiveacademiccredit.Astudentmaynotschedule
forauditorchangeacoursefromCREDITtoAUDITviamyGate,sincethepermissionandsignatureoftheinstructorarerequired.TheauditpermissionformisavailableintheOfficeoftheRegistraroronthewww.murraystate.edu/registrarwebsite.Studentsinterestedinauditingacoursemustsecurewrittenpermissionfromtheinstructoranddiscusscourserequirementspriortoenrolling.TheapprovedauditpermissionformmustbesubmittedtotheRegistrationOfficeforprocessingbythepublisheddeadline(seeAcademicCalendar).Thesemesterhoursofanauditedclasscounttowardfull-timestatusatMurrayState;however,audited courses do not have credit nor apply to any degree or certificate program and do not figure in completion hours required for NCAA, financial aid, or veterans’ benefits eligibility.Tuitionandcoursefeesarethesameforcreditandauditcourses.Coursesthatwereauditedmaybetakenforcreditinalaterterm.Alsoaclassmaybeauditedafterhavingreceivedcreditforthecourse,butanauditgradewillnotreplace/removeanearliergrade.Instructorsreservetherighttodenyauditpermissionfortheirclasses.
Regular class attendance is expected of an auditor. Because audited classes are considered load credit, instructors have the authority to fail an auditing student if he or she does not do the required work, or fails to attend the class.AsuccessfulauditwillberecordedontherecordwiththedesignationAU.
OfficeoftheRegistrarforadditionalinformationconcerningwithdrawalprocedures.Students who do not submit their official withdrawal request will receive failing grades in all of their courses.WithdrawalrequestsmustbecompletedbythelastdatetodropaclasswithaW(seeAcademicCalendar).Withdrawalswillberecordedonthestudent’spermanentrecord.RefundpoliciesarepublishedonlineeachsemesterintheofficialSchedule of Fees.
MurrayStateUniversityrecognizesstudentsmaywishtouseanameotherthantheirlegalname.Whenrequested,theuniversitywilluseapreferredfirstnameoncertaindocumentsandonlineinformationsources.Theofficial/legalnamewillremainonyourpermanentrecords,includingbutnotlimitedtoacademic,employment,andtaxrecords.Students may not designate a preferred last name. Students are encouraged to add a preferred first name using the Preferred First Name Form as found on www.murraystate.edu/registrar prior to the start of a semester to assist instructors in consistently addressing a student throughout the course of a semester.
ThestudentwillbeheldresponsibleforanycommunicationfromanyuniversityofficesenttotheMurrayStatee-mailaddressorthemailingaddresslastgiven,andmaynotclaimignoranceonthepleaofhavingchangedlodgingsornameandthereforeofnothavingre-ceivedthecommunication.AstudentcanreviewandupdateaddressandcontactinformationonmyGate.Changing an address does not change residency for tuition purposes.
College Level Examination Program (CLEP) Thisprogramprovidesanopportunitytoearncreditforpreviouseducationorlifeandcareerexperiences.TheCLEPtestsmaybetaken
International Baccalaureate Examinations (IB)Thisisaprogramofferedatvarioushighschools.AlistofInternationalBaccalaureateexaminationsthathavebeenapprovedforcredit
fordepartmentalchallengeexaminationsmustbeapprovedbythechairmanofthedepartmentofferingthecourse.All costs connected with a particular examination must be met by the student prior to the testing date.Apercredithourfeeisassessedforeachcourse.Ade-partmentmayadoptastandardizedexaminationavailablefromoutsidetheuniversityordevelopadepartmentalproficiencyexaminationwhichmaybeoral,writtenorboth.Studentsdesiringtoreceivecreditbydepartmentalchallengemustregisterandpayforthechallengeexam on myGate.Itthestudentpassestheexam,thedepartmentwillsendtheapprovaltotheOfficeoftheRegistrarforpostingcredittotheacademicrecord.Departmentalchallengeexaminationcreditawardedwillbepostedtothestudent’sacademicrecordinthesemesterinwhichthestudentisenrolled,however,noearlierthanthefirstdayofthesemester.
ashoursattempted.Forgraduatestudents,thisgrademaybegivenforcoursesnumbered698,699,798,and799.ItwillchangetoagradeofI (or an Eatthedepartment’sdiscretion)ifworkhasnotbeencompletedwithintwoyearsfromthetimetheRgradeisgiven.
W Droppedorwithdrawn-nohoursattemptedandnoqualitypoints.(Mayonlybeassignedtoeligiblestudentswhohaveof-ficiallydroppedcoursesorwithdrawnfromMurrayStatebypublisheddeadlines.)
NR Notreported-gradeusedwhentheinstructorhasnotsubmittedfinalgradesbythedeadline.Nocreditisgivenandisnotcomputedashoursattempted.
IP Inprogress-gradeusedinrestrictedapprovedinstances.Computedasnon-punitive.
Registration and A
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Students may not submit missed work, make changes to already submitted work, nor complete additional assignments in order to change a grade of A, B, C, D, or E once the grade has been recorded.
Incomplete Grades A grade of I(incomplete)isassignedwhenastudentisunabletocompleteallclassassignmentsforreasonsbeyondthestudent’scon-
trolandthereasonsaresatisfactorytotheinstructor.AstudentwhoreceivesanIgrademustcompletetheworkandtheinstructormustsubmit the grade by mid-term of the fall or spring termimmediatelyfollowingtheterminwhichthe I wasreceived. I grades received in thefallandwintermustbecompletedandgradessubmittedtotheOfficeoftheRegistrarbyMarch15ofthefollowingspringterm;springand summer I grades,byOctober15ofthefollowingfallterm.(Degree pending students should see the note below.)Studentscompletingclass assignments with the intent to change the I toapassinggradeshouldnotre-registerforthecourse.
Shouldthestudentfailtocompletethecoursewithinthedesignatedtimeperiod,the I willbeconvertedtoagradeof E and the GPA willberecalculated.This may change the academic standing, including dean’s list honors.
Onceagradeof I has been converted to an E,thegradewillnotbechangedtoapassinggrade.Afteragradeof E hasbeenassigned,thestudentmustregisterandpayforthecourseinafuturesemesterinordertoreceivethecredit.Re-registeringforthecoursewillnotpreventtheoriginal I gradefrombeingchangedtoan E afterthedeadlinehaspassed.
NOTE:Ifastudentispendingadegree,incompletegradesmustbechangedwithin five (5) weeksafterthesemesterends;otherwisethe I will be converted to an E andtheGPAwillberecalculated.(SeetheGraduationRequirementssectioninAcademic Degrees and Programs foradditionalinformation.)
Grade Point Average ThegradepointaverageofastudentisdefinedastheratioofthetotalnumberofqualitypointstothetotalnumberofGPAhours,
truncated(norounding)totheseconddecimalpoint.Forexample,a3.9999calculationwouldberecordedasa3.99GPA.InstitutionalGPA(MurrayStateUniversitycoursework),transferGPA(otherinstitutions’acceptedcoursework),andcumulativeGPAsarepostedtoastudent’stranscriptandcanbefoundontheAcademicstabonmyGate.Forexample,astudentwhoearnsagradeofBinallcoursesforatotalof128semesterhourswouldhave384qualitypointsandaGPAof3.00.A degree GPA is calculated at the time a degree is conferred and recorded. A student’s record will not be changed by subsequent coursework after a degree is granted, including repeated courses.
20daysofthesemesterfollowingtherecordingofthegrade.Agradewillnotbechangedafteradegreeisconferred.Students may not submit missed work, make changes to already submitted work, nor complete additional assignments in order to change a grade of A, B, C, D, or E once the grade has been recorded.ThepolicyconcerningthechangingofIgradesisaddressedearlierinthissection.
Dean’s List Academic Honors Full-time(coursesinwhichagradeofPisreceivedwillnotcounttowardfull-timestatusforthispurpose)undergraduatestudentswho
haveattainedatermgradepointaverageof3.50oraboveineitheraspringorfallsemesterwillbeplacedonthe“Dean’sList”forthatsemesterandwillappearonthestudent’srecord.Thisrequirementmustbemetatthetimegradesareposted.GradesofImaypreventastudentfrombeingplacedontheDean’sList.Dean’sListinformationisalsodisplayedundertheAcademicstabonmyGate.ForpressreleaseformsregardingDean’sListHonors,pleasecontactthedepartmentofUniversityCommunications.ThepolicyconcerningdegreehonorsisaddressedintheGraduationRequirementssectionofAcademic Degrees and Programs.
Repeating Courses•Undergraduate Students
Anundergraduatestudentmay,forthepurposeofraisingagrade,enrollinacourseforcreditnomorethanthreetimesunlessother-wisenotedinthecoursedescription.OnlythelastattemptwillbecalculatedintheoverallGPAandcounttowardhoursearned.GradesofAU, R, or Wdonotcounttowardrepeatattempts.Transfercreditisalsosubjecttothispolicy.Therefore,anequivalentcoursecould‘markoff’apreviouslyearnedMurrayStatecourse.Allattemptsandtheoriginalgradesarerecordedontheacademicrecord.
thecriteriaforcontinuedonprobationorremovalfromprobation(seeabove).Astudentsuspendedforthefirsttimemaynotre-enrolluntilonesucceeding(fallorspring)termhaspassed.AcademicSuspensionisnotedontheacademicrecord.Anundergraduatestudentwhoreceivesasecondacademicsuspensionmaynotre-enrollfortwocalendaryears.AnundergraduatestudentwhoreceivesthreeormoreacademicsuspensionswillbeindefinitelydismissedfromtheUniversity.Being reinstated does not remove prior academic standings from a student’s academic record.
Academic Second Chance (Undergraduate)AcademicSecondChance(ASC)isanappealprocedureforanundergraduatestudenttorequestacademicforgivenessfortheircourses.
ThenewGPAistheofficialGPAoftheuniversity.Studentsneedtobeawarethatsomeschools,agencies,academicareas,organizations,andscholarshipprogramsmaynotrecognizeorallowASC.ASC may be declared only once and may not be revoked. ASC does not remove prior academic standings from a student’s academic record.
Academic Appeals Suspension Appeal
AstudentwhohasbeenacademicallysuspendedordismissedmayrequestreinstatementforthefollowingsemesterbysubmittinganAcademicAppealFormwithsupportingdocumentationtotheOfficeoftheRegistrarforspecialconsiderationifthestudentfeelstherewereextenuatingcircumstancesbeyondhis/hercontrolwhichledtothesuspensionordismissal.TheAcademicAppealFormcanbefoundontheOfficeoftheRegistrarwebsiteatwww.murraystate.edu/registrar.SubmittedacademicappealswillbeheardbytheAcademicAp-pealsBoardinMay,August,andJanuary.Allappealsmustbeonfileatleastsevendaysbeforethefirstdayofthesemesterfortheappealforreinstatement.Being reinstated on academic probation does not remove prior academic standings from a student’s academic record. ThedecisionoftheAcademicAppealsCommitteeisfinal.
Limitations. A grievance by the student must be initiated with the instructor within the first twenty (20) days of the semester immediately following the term during which the incident of grievance is alleged to have occurred, exclusive of summer session.Informaldiscussionswiththeappropriatechairanddeanmusttakeplacewithinten(10)daysoftheinitialdiscussionwiththeinstructor.Anyspecialcircumstanceorrequestinvolvingthetimelimitationsetforthabovewillbeconsideredandevaluatedbytheappropriateacademicdean.Documentationofanyrevisionofthetimelimitationwillbeincludedwiththegradeappealsform.Under no circumstances will an appeal of a grade be accepted after one year from the end of the semester in which the grade was received.
Step 4:Onceallmeansofinformalresolutiononthecollegiatelevelhavebeenexhausted,the complainant should present a completed grade appeal form to the Registrar within fifteen (15) days of the initial discussion with the instructor.GradeappealformsareavailableintheOfficeoftheRegistrar,ontheOfficeoftheRegistrar’swebsitewww.murraystate.edu/registrar,andintheofficeofeachcollegiatedean.
Documents received from third parties (including high school and college transcripts, test scores, etc.) are the property of Murray State University. These documents cannot be released by Murray State to other institutions or agencies nor can they be returned to the student. Students needing a copy of their high school transcripts, other school transcripts, test scores, etc., should contact the original source.
Enrollment and Degree VerificationsVerificationofenrollment,degree,andacademicinformationmayberequestedontheAcademicstabofthestudent’smyGateaccount.VerificationsrequestedthroughmyGateareprocessedthenextbusinessday.Allotherverificationsareprocessedwithin2-3businessdays.Verificationsarenotavailableondemand.Formoreinformation,[email protected].
Family Educational Rights and Privacy Act (FERPA)TheFamilyEducationalRightsandPrivacyAct(FERPA)affordsstudentscertainrightswithrespecttotheireducationrecords.Theserecordsinclude:
20202.Studentsmaychoosetoreleasenon-directory(confidential)informationtocertainindividualsbycompletingtheConsent to Release
Student InformationprocessontheirmyGate.Nondirectoryinformationcannotbereleasedviaphoneoremailtoanyone,includingthestudent without consent on myGate.AphotoIDisrequiredtoreleasenondirectoryinformationtothestudentinperson.
Kentucky House Bill 425, Post 9/11, (Chap. 33)IftheservicememberqualifiesqualifyforthePost9/11GIBill,butarenoteligiblefortheYellowRibbonProgram,theymayqualify
Kentucky National Guard State Tuition Assistance (TA)MembersoftheKentuckyArmyandAirNationalGuardmaybeeligibletoreceivetuitionassistanceuptoin-statetuitionforfullor
Kentucky Department of Veterans Affairs Tuition WaiverTuitionmaybewaivedatanystate-supportedinstitutionofhighereducationinKentuckyforthosechildren,spousesandwidow(er)sof