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Regional Database Upgrade
• Upgrade to the MLSSAZ Listings Database to….
– Comply with NAR Data Standards
– Comply with the Regional Standard for Southern Arizona
• Helpful??? Didn’t think so……..
History • 2011 Regional Collaborative Efforts
– Standard Data Forms
• 2014 Regional MLS Conversations with Green Valley MLS and Santa Cruz County MLS
• 2016 TARMLS Becomes MLSSAZ
History
• In 2016, MLSSAZ Took The First Step Towards Consolidation
– Unified Supra Lockbox System
– Upgraded BTLE Lockboxes
Regional Database Upgrade
• Upgrade to the MLSSAZ Flexmls System
– Brings flexmls to the Regional Standard
– Compliance with NAR Data Standards
– Updated Property Statuses
– Updated Area Boundaries
Benefits
• More Comprehensive and Feature Rich Database
– A large number of new feature categories will be added to better describe a property
– Additional options in existing feature categories will be added
Benefits
• More Complete Database for Southern Arizona
– More listings and more exposure
– More comprehensive regional statistics
Help & Resources
https://www.youtube.com/watch?v=0HBDtUkt2iM
• Update Is Scheduled For The Week Of August 7, 2017
– Pushed back from July 30 based on Subscriber feedback.
Update Schedule
• Large Amounts of Data Will Be Converted
– A majority of the core data fields will be automatically adjusted on all listings
• Property Type/Sub-Type (now called Dwelling Type)
• Beds, Baths, SqFt, Acreage, Schools, Taxes/Zoning
• Area/Location
Listing Updates
• Large Amounts of Data Will Be Converted
– A majority of the core data fields will be automatically adjusted on all listings
• Heating and Cooling
• Distressed Property Information
• Most existing Property Details
Listing Updates
• A Large Number of New Fields Are Added
– Many New Property Feature Categories
• Kitchen Features, Bathroom Features, Exterior Features, Garage Features
– Many New Features within Categories
• New Flooring, New Styles, New Room Categories
Listing Updates
• What You Need to Do
– New and updated fields will appear on go-live day
– Listings will need to be updated to reflect the new and changed data
• Goal is to have a majority of listings updated within 30 days
Listing Updates
• What You Need to Do
– Week 1 & 2 - Agents may freely edit listings
– 8/28/2017 - Agents will be required to update listing when changing the listing details
– 9/4/2017 - Any listing change will require listings to be updated
Listing Updates
• Resources For You – Listing Update Sheets
• Guide to update listings with new or changed information
– Listing Profile Sheets • To be used for listings scheduled to be
activated after go-live
Listing Updates
Saved Searches
• Many Saved Searches Will Need Attention
– Many Core Fields Will Remain
• Sqft, Acreage, Beds, Total Baths, # Garage, Map Shapes
– Some Core Fields Will Require Updates
• Area, Cooling, Pool, Dwelling Type (MF/RI & RT), Stories, potentially Status
Saved Searches
• What You Need to Do
– Review your contacts and their saved searches
– Clean out old saved searches & opt out and inactive subscriptions
– Update saved searches after go-live
Did You Know??? Tens of thousands of searches and subscriptions are disabled
due to inactivity.
• Resources For You
– Search Update Worksheet
• Outlines changes to fields
– How-to Documentation Detailing Best Method for Review and Update
– How-to Videos & Live Training
Saved Searches
Statuses • Refreshed List of Available Statuses
– Added Contingencies
• Better describes current circumstances
• Removal of Active CAPA
– Confusing to Agents
• Replacement Contingency will be available
Statuses
• Statuses Reflect a Combination of Status Scenarios Across the MLSSAZ Service Area
– Created by representatives from GVSAR, SCCBOR, and TAR
Statuses • Active
– Online Offers Only
– Active Contingent
• Signatures Pending
• Pending Short Sale Approval
• Cancelation Provision
Statuses
• Pending - No showings or backup offers
• Closed
• Expired
• Temp Off Market - Not marketed but will return to the market
• Canceled
• Resources For You
– MLSSAZ.com/upgrade
– MLSSAZ Rules & Regs
– MLSSAZ Support Team
Statuses
Updated Area Boundaries
• Current Boundaries Are Outdated
– Bisect Communities
– Too Large in Size
• Changes Were Necessary
Updated Area Boundaries
• MLSSAZ Tech Taskforce Reviewed Requests From Subscribers
• Looked at Expected Future Growth
• Used Major Roads and Geography
Updated Area Boundaries
• MLSSAZ Surveyed Subscribers During the Design/Review Process
– Surveys Requested Feedback
Updated Area Boundaries
• New Areas Added
– Upper Northwest, Upper Southeast, Benson/St. David
– Green Valley/Sahuarita & Santa Cruz County Areas
Updated Area Boundaries
• Modified Areas
– North, Central, West, East, Southeast, Extended Northwest, Extended West
– Removal of Extended South & Pima South
Resources
• Regional Database Upgrade Website – www.MLSSAZ.com/Upgrade
• Gateway Login Screen
• Weekly E-mail Updates
THANK YOU!
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