Regional Active Transportation Plan

Pre-Proposal Meeting

October 7, 202110:00 a.m.

Keith Hamas, Principal Planner, Safety PlanningPamela Lewis, Sr. Manager, Finance and Administration

Regional Active Transportation Plan

BergenEssexHudsonHunterdonJersey City MiddlesexMonmouth

MorrisNewarkOceanPassaicSomersetSussexUnionWarren

NJTPA Region

STANDING COMMITTEESPlanning & Economic Development Committee

Project Prioritization CommitteeFreight Initiatives Committee

Regional Transportation Advisory Committee

Bergen Essex Hudson Hunterdon Middlesex

Monmouth Morris Ocean Passaic JerseyCity

Somerset Sussex Union Warren Newark

NJDOT GovernorRep.

Citizens’Rep.

PortAuthority

NJTransit

• Morris County Commissioner Kathryn A. DeFillippo, Chair

• Passaic County Commissioner John Bartlett, First Vice-Chair

• Ocean County Commissioner John P. Kelly, Second Vice-Chair

• Middlesex County Commissioner Charles Kenny, Third Vice-Chair

• Warren County Commissioner Director Jason Sarnoski, Secretary

From left to right:

NJTPA Board Executive Committee

Transportation Improvement Program (TIP)Updated every two years

MPO Key Products

Updated yearly

Planning

• Plan 2050: Transportation, People, Opportunityhttps://njtpa.org/Planning/Plans-Guidance/Draft-Plan-2050.aspx

• Together North Jersey Regional Planhttp://togethernorthjersey.com

Regional Plans

Project Background

• Plan 2050 recommends expanding active transportation planning as a priority strategy for addressing multiple regional goals

• The Active Transportation Plan (ATP) will clarify the region’s approach to active transportation planning by establishing a shared vision and outlining the steps to achieve that vision

The NJTPA is seeking consultant support to develop a regional ATP. This will include:

• Research best practices

• Outreach and engagement

• Data collection and analysis

• Technical planning assistance for select locations

Current RFP

• Develop an Active Transportation Plan (ATP) that establishes strategies to facilitate development of a highly functioning, regional network of infrastructure for biking and walking in northern New Jersey.

Project Goal

• Address critical gaps in the network

• Develop a unifying vision

• Enhance coordination to prioritize AT

• Engage the public and stakeholders

• Map the existing and proposed network

• Advance planning for select locations

Project Objectives

• The consultant effort is expected to be started in January 2022.

• Project to be completed within 18 months of commencement.

Project Schedule

• Task 1: Review Existing Policies, Guidelines and Plans • Task 2: Existing Conditions Data Collection and

Mapping• Task 3: Conduct Public and Stakeholder Outreach and

Visioning• Task 4: Active Transportation Planning Analysis and

Technical Assistance• Task 5: Final Regional Active Transportation Plan • Task 6: Project Management

Scope of Work

Review and draw upon AT plans and resources to identify best practices for inclusive AT planning, data-driven analysis, implementation and funding strategies applicable to the region.

Deliverables for Task 1:• Summary of best practices and resources to

guide the development of the ATP

Task 1: Review Existing Policies, Guidelines and Plans

Identify the current inventory of active

transportation facilities and examine the

network’s gaps in terms of safety, equity,

connectivity, and other needs of communities.

Task 2: Existing Conditions, Data Collection and Mapping

2.1: Existing and Planned Facilities Network2.2: Regional Network Accessibility Analyses

Deliverables for Task 2• GIS database of existing and planned AT

facilities in the region; County-level maps and summaries

• Summary of AT network gaps and barriers in terms of safety, equity and infrastructure

Task 2: Existing Conditions Data Collection and Mapping

Develop a multi-faceted approach for obtaining

input from the general public and AT experts

and stakeholders

Task 3: Conduct Public and Stakeholder Outreach and Visioning

3.1: Technical Advisory Committee 3.2: Public and Stakeholder Outreach

Deliverables for Task 3• A minimum of three (3) TAC meetings• Development and execution of a public

outreach plan, including: interactive mapping and visioning; focus groups; stakeholder meetings

• Summary report

Task 3: Conduct Public and Stakeholder Outreach and Visioning

Analyze findings from data collection and

outreach tasks to develop a conceptual, regional

active transportation network. Develop

strategies for prioritizing and implementing AT

facilities. Conduct planning assessments for

select priority locations.

Task 4: Active Transportation Planning Analysis and Technical Assistance

4.1: Regional Priority Network Mapping 4.2: ATP Strategy Guide4.3: Active Transportation Case Studies

Deliverables for Task 4• GIS database, map and summary of conceptual

AT network connections • Strategy guide for AT network implementation• Case study findings and recommendations

Task 4: Active Transportation Planning Analysis and Technical Assistance

Produce a final report that captures all project components including methodologies and findings.

Deliverables for Task 5• Regional ATP final report document • Presentation of the final report to the TAC

and NJTPA Standing Committees

Task 5: Final Regional Active Transportation Plan

Establish an effective means of coordinating and reporting its activities with NJTPA

Deliverables for Task 6• Kickoff meeting, project schedule• Project website• Progress reports and invoicing• Bi-weekly communication and meetings

Task 6: Project Management

• Understanding of scope and technical approach

• Professional qualifications

• Relevant experience and technical competence

• Demonstrated experience with public outreach

• Ability to successfully perform work

• Clarity/thoroughness of proposal

Consultant Selection Criteria

EEO/Affirmative Action• Letter of Federal Affirmative Action Plan

Approval

• Certificate of Employee Information Report issued by NJ Treasury

• Copy of Employee Information Report Form AA302 submitted to NJ Treasury

Consultant Eligibility & Documentation

Federally Mandated DBE Participation Program• 13.23% participation goal

• DBE Certification by NJDOT, NJ TRANSIT or PANYNJ

• Or ESBE Certification by NJDOT

• State of NJ MBE/WBE or SBE Certifications issued by the Treasury do not satisfy this requirement

Consultant Eligibility & Documentation

Insurance & Liability• Workers Compensation $1M• Commercial General Liability $3M• Automobile Liability $1M• Professional Liability/Errors & Omissions $1M

Consultant Eligibility & Documentation

NJ Business Registration• Certificate to be submitted prior to contract

execution, for prime and all subconsultants

Disclosure of Investment Activities in Iran• Standard certification form to be submitted

with the proposal, for prime and all subconsultants

Consultant Eligibility & Documentation

Deadline for Proposal is October 27 at 2:00 PM sharp (online submission) • Due to the COVID - 19 Pandemic, all proposals

and supporting documentation must be submitted electronically through the Submit RFP Proposal Submission Form

• Inquiries pertaining to submission of a proposal should be directed to Angellita Young at [email protected].

How to Respond

• Transmittal Letter– Identifying Prime, Project Manager, person(s)

authorized to negotiate on the respondent’s behalf, and any proposed subconsultants including DBE/ESBEs

– Certifying respondent’s eligibility & commitment to the project

• Technical proposal in PDF Format

• Cost Proposal in both PDF and Excel Format.

How to Respond

• Consultant team’s approach to the project • Firms experience/ability to complete work• Work plan and schedule• Staff plan, including table, organization chart,

qualifications & resumes of key staff• DBE/ESBE Participation Documentation• New Jersey Business Registration Certificate• Disclosure of Investment Activities in Iran forms • Firms commitment to quality management

Technical Proposal Submission Requirements

• Cost reimbursement contract subject to Federal and State Laws, Policies and Procedures

• Cost plus fixed fee contract, up to an agreed ceiling• Summary budget and detailed budget forms for each firm

on the project team using NJTPA’s Sample Budget Form– Budget Period– Salary/wages, staff-hours by tasks – Overhead– Direct Expenses– Subconsultant Fees– Fixed Fee (or profit)

Cost Proposal Submission Requirements

• Follow-up questions must be submitted in writing to the Project Manager, (Keith Hamas – [email protected]) with a copy to the Senior Director of Finance and Administration (Angellita Young - [email protected] )

• Inquires received after October 14, 2021 may not be reviewed or considered

• Questions and formal responses, including those from today's meeting, to be posted on our website by October 19, 2021

http://www.njtpa.org/Get-Involved/RFPs.aspx

RFP Inquiries

Important Dates

• Deadline for Consultant Inquires: October 14, 2021

• Deadline for Submission of Proposals: October 27, 2021 by 2 PM sharp

• Consultant Interviews (if needed): Week of November 29, 2021 (Tentative)

• Contract Award Date: January 2022 (Tentative)

One Newark Center, 17th FloorNewark, NJ 07102(973) 639-8400www.njtpa.org

Questions?