Region 894 Board Meeting June 27, 2014

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Region 894Board MeetingJune 27, 2014

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Agenda• Calendar• RAP• Growth• Financial Policy• Lead Updates• Fall preparation

Calendar

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Date Event June 28 Fall Registration #2June 29 - July 6 AYSO National Games - Torrance & Riverside, CA (50th Anniversary of AYSO)July 14 - 18 AYSO Soccer Camp: Half Day Camp 2 @ CrosswindsJuly 19 Fall Registration #3July 26 Fall Registration #4July 29 Fall Coach Meeting/Team FormationAugust 4 U8 – U19 Practice startsAugust 16 Games BeginAugust 18 AYSO Coach Trainer startsAugust 30 Labor Day (holiday)October 6-10 Fall BreakNovember 1 & 8 Area tournament (tentative)November 15 State tournament (tentative)

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Dates• 11 Saturdays between Aug 16 and

Oct 26• Voted last meeting; didn’t take off for

fall break– Madison plays both weekends– Huntsville usually does not play (board

to vote)– Hazel Green will not play weekend after– East Limestone – unknown

• If change, VOTE

Regional Assessment Program

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• Recognizes the success and dedication of the Regional Board and its volunteers• Serves as a great planning tool• Assesses the period from July 1, 2013 through June 30, 2014 (MY2013)• Grading Scale

– 340-306 points Platinum 90% - 100%– 305-272 points Gold 80% - 89%– 271-238 points Silver 70% - 79%– 237-204 points Bronze 60% - 69%

• Current assessment– 300/340 88% (Gold)– Administration (99/102) 97%– Coach (98/100) 98%– Referee (56/73) 77%– Finance (23/33) 70%– EXTRA & Secondary Programs & Community (18/32) 56%

• Status – Due to Area July 1

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Growth Plan• Banners at EES and MMS• Signs to be placed at strategic locations

(map)• Increase awareness of volunteer need

– Flyers at registration events– Get info (handouts and emails) to help

coaches recruit

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• New Reimbursement Form to be used

• RC approval required if expense will exceed budgeted amount.

• VOTE

Financial

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Registrar

Tiffney Etzel

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Safety Director

Rod Merritt

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Treasurer

Rebecca Hammer

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CVPA

Meagan Ottum

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Coach Administration

Peter McCoyChris SteelyNick Griswell

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Referee Administration

Aaron Luchini / Chris BoyerDowling BowmanDouglas Vechinski

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Equipment

Van Sullivan

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Uniforms

Beth Sullivan

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Fields

Cindy Vechinski

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Fields Status• Cindy has worked very hard on

Crosswinds to fix dead area problem• Fertilizer• Sprigs• Insecticide• Soil Test – Lime• Watering (over 10,000 gallons)

• Thank you, Cindy!

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Active Fields• U5/U6

– Hope Church (4-6)

• U8– EES (4)

• U10– Crosswinds Church (1)– Hope Church (1)– EES (1)– Water Tower (1)

• U12

– Crosswinds Church (1)– LES ??– HBC (1)

• U14– HES (1)– MMS (1)

• U16/19– MMS (1)

Legacy – probably unavailable

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Players based on FieldsNo. of Practice Max No. Max no.

Age Group Max/Team* Fields Slots** teams players

U5 4 5 80 40 160

U6 5 5 80 40 200

U8 7 4 64 32 224 EES

U10 10 2 32 16 160 Hope + WT

U12 12 2 32 16 192 HB + CW

U14 15 1 16 8 120 HES

U16/U19 18 1 16 8 144 MMS

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Players based on FieldsNo. of Practice Max No. Max no.

Age Group Max/Team* Fields Slots** teams playersU10 10 2 32 16 160 Hope + WTU10 10 4 64 32 320 Hope + WT + CWU12 12 1 16 8 96 Harvest Baptist (HB)U12 12 1.5 24 12 144 HB + HES3U12 12 3.5 56 28 336 HB + HES3 + Legacy or CWU12 12 4.5 72 36 432 HB + HES3 + Legacy + CWU14 15 1 16 8 120 HESU14 15 1.5 24 12 180 HB/2 + HESU16/U19 18 1 16 8 144 MMSU16/U19 18 1.5 24 12 216 MMS + HB/2

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Fall Preparation• What do you need to do NOW to

prepare for Fall?• Get your activities on the calendar

NOW.• Purchase any materials you need

NOW.• Communicate with your previous

volunteers!• Recruit new volunteers!