Region 1 March Meeting Downtown Hartford Marriott – 10 March 2012 Region 1 Conference Coordinator Report Charles Rubenstein Pratt Institute - SILS.

Region 1 March MeetingDowntown Hartford Marriott – 10 March 2012

Region 1 Conference Coordinator Report

Charles Rubenstein<[email protected]>

Pratt Institute - SILS

R1 BoG Agenda Items

Conference Coordinator (Rubenstein) – 40 minutes

– General Information

– iStep (Rubenstein)

– Area “Days” (Perkins, Pellegrino, Shay, Loui)

– IEEE-USA 2014 Annual Meeting Plans

(Providence Section)

– Sections Congress 2014 Planning

General InformationGeneral Information

2010- 2011 R1 ConferencesR1 Student Conference (including Joint R1/R2 event)R1 Innovation Day, Industry Day, etc.CANEUS/IEEE Fly-By-Wireless Workshop (Co-sponsor)

IEEE Sections Congress 2011: 19-22 August 2011 (San Francisco, CA)LISAT ConferenceTrenton Computer FestivalWIE Conferences (Joint R1/R2 events)

NEW EVENTS CREATED DURING 2010-2011:Smart Grid for Practitioners (SG4P)Signal Processing in Medicine & Biology Symposium (SPMB)iSTEP; held one per area; Oct-Nov 2011

R1 Conference Coordinator

Please make sure to include me on all local conference plans and discussions.

Although I am involved in the Metropolitan Area Workshop (MAW) and other conferences in our region,

Do NOT presume that I have been notified about an event in your Section or under your Region position.

Please keep me informed about WIE, GOLD, PACE, etc., conference opportunities.

See next slide.

04/10/23

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2012 IEEE Meetings InformationIEEE-USA Annual Meeting: Cincinnati,OH 3-6 May

LISAT Conference: Farmingdale 4 May

35th Sarnoff Symposium: Newark 22-23 May

IEEE Meeting Series II: Boston 28 June – 2 July

R1 Annual Meeting: Newark 18 August

R1 Booth: World Maker Faire NY Queens 29-30 September

Metropolitan Area Workshop: Southern Area October

IEEE Meeting Series III*: New Brunswick 8-12 November

Smart Grid for Practitioners: Brooklyn 16-17 November

Sig. Processing in Med. & Bio.: Brooklyn 1 December

* The November IEEE Meeting Series are held in New Brunswick, NJ

iSTEPiSTEP

PROJECT DESCRIPTION/SCOPE

PROJECT CORE TEAM • Charles Rubenstein : 2011-2013 iSTEP Project Manager/PI

• Soon Wan: 2011 iSTEP Co-Chair

• Ravi Todi : 2011 iSTEP Co-Chair

• Jignasa Ray : 2012 iSTEP Co-Chair

iSTEP COMMITTEE:

• Area Chairs, D-E and Director.

• GOLD, SAC, PACE, WIE and Life Member Chairs .

• Local iSTEP Event Chairs

DELIVERABLES

• New Graduation Package: - in progress• Revised Congratulations Package - in progress• iSTEP training events at Region 1 Area Meetings - DONE• Validation of iSTEP success. - in progress • Detailed plan for iSTEP expanded roll-out in 2012 & 2013

- in progress, changes to be implemented Spring 2012mentoring piece being reevaluated.

Project: Region 1 – iSTEP – 2011 Progress

Design, implement and test "iSTEP" -anenhanced and revitalized STEP/Mentoring Program in each of the Region's four Areas in the remaining months of 2011.

The 2011 iSTEP Working Group includesour Membership, GOLD, SAC, PACE, WIE and Life Member Chairs, the Area Chairs, D-E and Director. Subsequent WGs expect the 3Ds to contribute. (Area Chairs to lead their Area events) 

2011 BUDGET & PROJECT METRICS

Project Funded Budget: $10K , Region Matching Budget: $10K Budget Spent/ Committed $20K+ (Project Started 8/1) 100% of Budget spent with most of project complete. Forecast : $10K MGA and $10K Region 1 Actual: $10K MGA and $10K+ Region 1

PROJECT SUCCESS – METRICS

2011-2013 Region 1 Students to GSM/Higher-Grade membership retention rate - > 50% = TBD

Number of mentor/mentee Relationships matched - > 20 annual

iSTEP Event Attendance - 50 per area event ISTEP Program Funding – Self Sustain by 2014

Milestone Target Completion

% Complete

Project Approved 8/1 100 %

Working Group Telecons 12/31/11 100%

Face-to-face meeting Rev.12/17/11 100%

Grad Pack Approved 11/30/11 25%

Congrat Letter Approved 11/30/11 25%

Advertising of iSTEP 12/31/11 100%

iSTEP &Area Training Event 12/31/11 100%

Mentoring collocated iSTEP 12/31/11 25%8

Project: Region 1 – iSTEP

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Project Highlights and Results: •An iSTEP announcement was created.•Four iSTEP events were scheduled, advertised, and run.•Each of the four Areas of Region 1 had an iSTEP event coupled with training of the local Section Chairs and interested members.•Only reached about 10-20 students at each event due to late start.•Feedback was evaluated and a face-to-face training session held•Plans are in process to incorporate iSTEP training in the 2012 R1 SAC and 2012 R1 Training Workshop.•iSTEP materials and letters are in prgoress and expected to be completed

2011 Project Metrics Evaluation - iSTEP Model Changes: “Number of mentor/mentee Relationships matched - > 20 annual“

The original iSTEP Mentoring Model was not possible to accomplish in a single afternoon. Instead an overview of mentoring possible through IEEE activities is presented.

2012 2012 Area ‘Days’Area ‘Days’

postponed to maximize postponed to maximize MAW Planning, iSTEPMAW Planning, iSTEP

IEEE-USA 2014 Annual IEEE-USA 2014 Annual Meeting PlansMeeting Plans

(Providence Section)(Providence Section)

Sections Congress 2014 PlanningSections Congress 2014 Planning

22-24 August 2014

Amsterdam, Netherlands (AMS airport)

See what your section can do to earmark funds to cover the travel expenses of your Section Primary Delegate and reps…

A check of airfare yesterday showed for travel JFK-AMS “9 Aug – 13 Aug 2012” is $1300

Don’t Forget Tonight!

In closing…

Let me know how Region 1 can help you create a local conference in YOUR Section this year!

<[email protected]>