Refworks workshop 21 Aug 2014

How to manage your citations using RefWorks

Why use RefWorks?• Create a personal database accessible from any computer linked to the Internet

without having to download or install special software;

• Import and store an unlimited number of references from databases–search results from a wide variety of databases can be automatically exported into RefWorks with the click of a button;

• Organize and manage references–sort and file references quickly and easily using folders;

• Search references by keyword, author, journal title;

• Use Write-N-Cite together with MS Word to automatically insert in-text citations into documents and create bibliographies in the citation style of your choice.

Introducing RefWorks

Find RefWorks at UCT Libraries1. Go to: http://www.lib.uct.ac.za

2. Go to ‘Research Help’ and then click on ‘RefWorks’ / ‘Access RefWorks’ (Please remember that if you are not on campus click the OFF CAMPUS LOGIN button to login to the library resources before you login to RefWorks.)

Log in to RefWorksOr sign up for a new account

Sign up to RefWorks at UCT Libraries

Sign up to RefWorks at UCT Libraries

HOW DO WE GET REFERENCES INTO REFWORKS?

Import directly from certain online databases

(see: http://libguides.lib.uct.ac.za/refworks-direct-export

Import text files containing references from online databases

(see: http://libguides.lib.uct.ac.za/refworks-text-files

Manually enter the reference

(see: http://libguides.lib.uct.ac.za/refworks-manual-entry

Use ‘RefGrab It’ to import information from a website.

(see: http://libguides.lib.uct.ac.za/refworks-refgrabit)

Searching online catalogues within RefWorks and importing them into RefWorks.

(see: http://libguides.lib.uct.ac.za/refworks-search-online-catalogues)

Rss Feeds (see: http://libguides.lib.uct.ac.za/refworks-rss-feeds)

Introducing RefWorks Finding help

Go to: http://www.lib.uct.ac.za

Click on the page tabs above * to access

instructional slideshows.Click on these links * for

instructional material from RefWorks.

Introducing RefWorks - Finding helphttp://libguides.lib.uct.ac.za/refworks

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Introducing RefWorks - Finding help

DIRECT IMPORT using Web of Science

http://www.lib.uct.ac.za

From ‘Search & Find’ choose Databases

CHOOSE WEB OF SCIENCE

Web of ScienceDirect Import to RefWorks

Change drop down menu to topic

Change timespan to limit your search to specific years

Web of Science

Click SFX

The full text is available from ScienceDirect

Click on the GO button.

Web of Science - SFX

SFX will tell you if the article is available in full text or not.

There is also a link here to the library catalogue (ALEPH) if you want to see if the print version is available.

Click on Download PDF to get the full text.

Save the article to your computer

Web of Science – Save the article

Tick the box.Export the information (bibliographic details) to RefWorks

Web of Science – Export to RefWorks

You should always check the full view of your reference.

Direct ImportCheck the author, title, periodical name, volume, issue, page numbers, edition, publisher, year of publication and any other information needed for the bibliography style you need to use.

Attach the pdf to a citation

In RefWorks click the edit icon

Choose Browse

Attach a pdf to a citation

Attach a pdf to a citation

Find the file you want to attach and click on Open

The pdf is attached.Save the Reference and then close the window.

The paper clip icon shows there is an attached file.

Hover your mouse over the paper clip. Click on the file to open it.

Importing References from Google Scholar

Click Settings

http://scholar.google.co.za

Importing References from Google Scholar

On the next page find Bibliography Manager. From ‘Show links to import citations into’ choose RefWorks from the drop down menu.

Save your preferences

http://scholar.google.co.za

Conduct a search

Importing References from Google Scholar

Click Import to RefWorks

Importing References from Google Scholar

Organising your results in RefWorks

Now that you have done your research and imported your references you might want to organise them.

Manage folders in RefWorkshttp://libguides.lib.uct.ac.za/refworks-folders

Click the ‘New Folder’ tab to create a new folder

Type the Name of your new folder and click ‘Create’.You also have the option of creating a subfolder. Create as many folders as you wish.

Organising your results in RefWorks

View all your folders by clicking on the ‘Organize & Share Folders’ tab

Here is the new folder we just created

Share folders – click on the green arrow icon.

This folder is shared

Hover your mouse over the grey area of the reference you want to move.The quad arrow icon will appear.Drag and drop your reference into the folder on the right of the screen.

How to get your references into folders

You’ll receive a success message ...

Generate a bibliography

“Format a Bibliography from a List of References” allows you to generate a bibliography (in the output format you choose) based on all the references in your database, selected references or only references

in a specific folder.

Generate a simple reference list

First choose the references you want to include in your reference list.

Choose selected references from all references orChoose selected references from a specific folder

Generate a bibliography

Click on the “Create Bibliography” button.

Generate a bibliography

There are many bibliography styles to choose from.

Select a style - we’re going to use the Harvard UCT style for our bibliography

Generate a bibliography

Click “Create Bibliography”

Select “References to include”. Choose the end result for your file.

Generate a bibliographyIf your reference list does not download automatically you will be prompted to click either one of the links below.The first link will download your Word document. The second link sends you an email with the document attached.

OR

Generate a bibliography

Save your document to your computer or to a disk

Generate a bibliography

The reference list/bibliography opens in a Word document. Save your document.

You can copy and paste your completed bibliography into your paper.

Write-N-Cite

Write-N-Cite allows you to write your paper in Microsoft Word and insert citations directly from RefWorks with the click of a button.Then Write-N-Cite will create your in text citations and your bibliography in your paper.

Write-N-Cite

Write-N-Cite requires you to download a small (free) program that provides access to an abbreviated version of your RefWorks account while you are working in MS Word. You won’t be able to add, edit or delete references, but you will be able to search, view and cite them.

Write-N-Cite

How to use Write-N-Cite – please see:http://libguides.lib.uct.ac.za/write-n-cite

Write-N-Cite

In RefWorks go to “Tools” then to Write-N-Cite

After you have downloaded the software, all you need to do is open Microsoft Word and you can open Write-N-Cite from there (Windows users only)

Write-N-Cite

Write-N-Cite

Write-N-Cite for Windows installs a RefWorks Tab within your Microsoft Word document. Click on the RefWorks Tab to reveal the Write-n-Cite commands on the ribbon.

Microsoft Word Window

Presented and compiled by Jen Eidelmanhttp://www.lib.uct.ac.za/

Email: [email protected]: 021 650 2773

Thank you!