This session looks at the advantages and disadvantages of different approaches to retiring legacy applications. Forrester Research estimates that the cost of maintaining a single legacy application ranges from 60,000 to 120,000 USD annually. Removing just 10 applications from the IT portfolio can free significant budget and enable strategic projects in the future. Many large companies have hundreds of decommissioned systems that consume IT budget that could be applied to innovation. Most of these companies don’t know how long they need to keep older systems around and don’t have strategies for retiring either the applications or their data. Join us as we demonstrate software solutions to retire applications and reduce IT infrastructure and maintenance costs. We’ll also show how to meet your compliance and retention requirements for structured data classification and discovery.
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Retire for ComplianceRetire for ComplianceArchive for Retirement
ACTIVEApp
DecomApp
Archive for Compliance
XMLDefensible Preservation
andDefensible Disposition
Use Cases
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A Records Management system INGESTS, MANAGES and DISPOSES records
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1
3
How does it apply to Business Applications ?
http://www.arma.org/pdf/WhatIsRIM.pdf
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Why Is Records Management Becoming So Important?
– Mandatory in highly regulated industries
– Increased regulatory compliance pressures
• Sarbanes – Oxley Act of 2002 (SOX)− Section 404 – Assessment of internal controls
• Management is responsible to establish and maintain internal control structures and procedures for financial reporting
− Section 802 – Criminal penalties for altering documents
• Provides for possible jail times up to 20 years, fines, or both where evidence has been knowingly altered, destroyed or concealed with the intent to impede or obstruct or influence the investigation from proper administration of any matter within the jurisdiction of any US department or agency
– Since SOX, publicly traded companies have had to ensure that retention policies are defined and consistently followed
– Records Management ensures that business records are declared, classified and managed by retention policy, ensuing they are not deleted too early or too late
A Records Management repository is architected on a standards basis (industry or legal) first, then a data management basis.
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Record Evolution
From Yesterday’s Boxes and Paper to Today’s eDocuments
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Ingest
Manage
Dispose
Policy
HP TRIM Pedigree– The world’s most mature electronic and
paper EDRMS– 23 years and three generations of
experience – First EDRMS solution to be certified to both
US DoD5015.2 and UK PRO– Implemented by the world’s largest
operating EDRMS projects– Scalability Redefined -one solution form 1
seat to 320,000– Federal Rules of Civil Procedure Now! – Largest installed base of RM vendors
worldwide (Forrester RM Wave 2007)– Records management visionary(Gartner
ECM Quadrant 2008)
TRIM INGESTS, MANAGES and DISPOSES records
Industry Leading Records Management Solution
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Proven TRIM Customer Base
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HP’s SRMS Differentiation
HP SRMS HP DBA
Competing Database Archiving Solutions
Documentum Do Nothing
Records Management Support
Retention Policy Support
Access controls / Security Policy
e-Discovery (Legal Hold)
e-Discovery (keyword and SQL Search)
Business Application Performance Acceleration
Business Application TCO reduction
Unified Solution (for all record types)
Audit Trail / Chain of Custody
Open Standards
Legend: ● Strength ◒ Acceptable ○ Weakness
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SRMS manages the disposition of structured records through their business and long term compliance lifespan
Used for Application Optimization
HP Structured Records Management (SRMS)
SQL Query
APPLICATION
Structured recordsoutside SRMS control
Structured recordsunder SRMS control
Record setsextracted
SRMS
Records disposed
AccessControls
SQL Query
DEFENSIBLE
Legal Hold
DispositionAccess
ControlsKeyword/SQL Query
Defensible Preservation Defensible Disposition
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HP SRMS Used for Application Retirement
DECOMISSIONEDAPPLICATION
Structured recordsoutside SRMS control
Structured recordsunder SRMS control
All Recordsextracted
SRMS
Records disposed
SQL Query
DEFENSIBLE
Legal Hold
DispositionAccess
ControlsKeyword/SQL Query
Defensible Preservation Defensible Disposition
Application retirement allows the decommissioning of application environments while managing structured records per records policy
while retaining access to them
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Value Proposition for Retirement
Manage Compliance
Risk
Reduce Operational
Costs
Eliminate Maintenance
Costs
Re-use/Recycle Capital
Equipment
Reduce Data Center
Utilization Value Proposition
– Delete according to retention policies– Reduce e-discovery costs, support spikes– Centralized, documented records control
– Reassign Apps, DB & HW support– Remove functional dependencies– Focus FTEs on current investments