1 Redefining the Academic Library Ex Libris’ next generation solution for library management 26. March 2012
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Redefining the Academic Library
Ex Libris’ next generation solution for library management
26. March 2012
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The bridge to knowledge
The Bridge of Sighs in Cambridge St John's College of Cambridge University
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LibraryLibraryLibrary UsersUsersUsers
The bridge to knowledgeNew services to end users
New access methodsNew tasks for the library
New collection definition
New partnerships with service providers
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Key Criteria for the Next Generation System
• New Services to be created� Rising demand on digital and electronic resources
• Old Services to be continued� Physical material remains important
• Stretched Budgets and Staff Time
� Libraries need to prove their value to the organization
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Evolution of Library Automation Tools
Management Environments
DigitalPrint Electronic
User Environments
(OPAC) (Viewer)
ILSILS ERMERM DAMDAM
LinkLink
MetaSearchMetaSearch
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Decoupled & Unified End-User Services
Management Environments
DigitalPrint Electronic
PrimoPrimo
Unified Discovery
ILSILS ERMERM DAMDAM
LinkLink
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Added Global E-Resource Services
Management Environments
DigitalPrint Electronic
ILSILS ERMERM DAMDAM
LinkLink
PrimoPrimo
Unified Discovery
PrimoCentralPrimo
Central
Mega Indexarticles & e-books
ArticleRecommender
Service
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PrimoCentralPrimo
Central
Management Environments
Consolidate the Management Frameworks
Turn format-based data silos
DigitalPrint Electronic
ILSILS ERMERM DAMDAM
LinkLink
PrimoPrimo
Unified Discovery
Unified Management
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Consolidate the Management Frameworks
Turn format-based data silos
to service-based unified workflows
Acquisitions
Preservation
Fulfillment & Linking
Resource & Metadata Mgmt
Selection
PrimoPrimo
Unified Discovery
Unified Management
PrimoCentralPrimo
Central
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PrimoCentralPrimo
Central
Unified Resource Framework
AlmaAlma
PrimoPrimo
Unified Discovery
Unified Management
CommunityZone
CommunityZone
Regional/NationalCatalogs
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The Alma Concepts
Next Generation Library Management Services
OPTIMISE
CONSOLIDATE OPTIMISE EXTEND
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OptimisedServices & Workflows
OptimisedData Structure
OptimisedInfrastructure
OptimisedUser Experience
Optimisation Networked library system
Automation Integrated library system
The road to the optimised library
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OptimisedServices & Workflows
OptimisedData Structure
OptimisedInfrastructure
OptimisedUser Experience
Optimisation Networked library system
Automation Integrated library system
The road to the optimised library
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Optimised Infrastructure:
The Core of Cloud Computing
Business CoreTechnical Core
• Multi tenancy
• Highly Elastic performance
• Minimal local effort (browser)
• Central upgrades
• Improved configurability &easier administration
• Improved sharing
• Improved availability & security
Amsterdam, London, Frankfurt, Zürich, Paris, …
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• Cloud architecture• Software-as-a-Service
OptimisedServices & Workflows
OptimisedData Structure
OptimisedInfrastructure
OptimisedUser Experience
Optimisation Networked library system
Automation Integrated library system
The road to the optimised library
OptimisedData Structure
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Optimised Data Structure:
Collaborative Metadata Management
A hybrid model to balanceglobal sharing with local needs
private metadatabibliographic & authority records
Library Catalog
holdings of all types
(P & E & D)
Library Inventory
global, shared
metadata
bibliographic &
authority records
Community Zone
OPEN
metadata
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Optimised Data Structure:
Collaborative Metadata Management
Regional/National Catalogs
Inventory
Community Zone
Library Catalog
National Catalogs
Regional Catalog
WorldCat
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• Cloud architecture• Software-as-a-Service
• Community & Library Data• Automatic content enrichment
OptimisedServices & Workflows
OptimisedData Structure
OptimisedInfrastructure
OptimisedUser Experience
Optimisation Networked library system
Automation Integrated library system
The road to the optimised library
OptimisedData Structure
OptimisedServices & Workflows
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� Cross-resource type selection
� Combined acquisition and activation
� Unified fulfillment – P, E, & D
� User-driven collection development
� Usage-driven evaluation & renewal
� Digitization on demand
Selection ActivationMetadataMgmt
Link Resolution
FulfillmentAcquisition
Optimised Services & Workflows:
All End-to-End Workflows in one system
InventoryMgmt
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• Cloud architecture• Software-as-a-Service
• Highly automated workflows• Data analytics & intelligence
• Community & Library Data• Automatic content enrichment
OptimisedServices & Workflows
OptimisedData Structure
OptimisedInfrastructure
OptimisedUser Experience
Automation Integrated library system
The road to the optimised library
OptimisedData Structure
OptimisedServices & Workflows
OptimisedUser Experience
OptimisedUser Experience
Optimisation Networked library system
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• Cloud architecture• Software-as-a-Service
• Highly automated workflows• Data analytics & intelligence
• Community & Library Data• Automatic content enrichment
OptimisedServices & Workflows
OptimisedData Structure
OptimisedInfrastructure
OptimisedUser Experience
Automation Integrated library system
The road to the optimised library
OptimisedData Structure
OptimisedServices & Workflows
OptimisedUser Experience
OptimisedUser Experience
Optimisation Networked library system
• Unified smart fulfillment• On-demand fulfillment
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Alma Integrationand Extension
Online connectivity to external services
CONSOLIDATE OPTIMISE EXTEND
EXTEND
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• Monitoring• Security
• Process Level WebServices• WorkFlows
• Data Level WebServices
OptimisedServices & Workflows
OptimisedData Structure
Infrastructure
OptimisedUser Experience
Alma Interfaces on Every Level
Data Structure
Services & Workflows
User ExperienceUser Experience • Primo Interfaces
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Metadata Providers
Material Vendors
Resource Usage
Suppliers
University Press
Research Management
Open AccessRepositories
Scholarly
Community
Union Catalogs
Resource Sharing
Partners
Virtual LearningEnvironment
Self Check
Users
Finance & ERP
Student Information System (SIS)
Identity Mngt
Parent Institution
Integrate Into Your Environment
Extend Alma by integrating it with existing and upcoming environments
LDAPLDAP
SSOSSO
SIP2SIP2
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Extend Using the Open Platform
ThirdParty Libraries
Code Sharing
Developer Wiki
ServiceCenters
Developer Docs Apps
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Ex Libris Alma in 7 Bullet Points…
• Cloud service
• Collaborations (libraries, users)
• Analytics -driven
• Open , Service Oriented,Extensible
• Enables libraries to offer new services
• Unified management of all resource types
• Consolidated workflows & data
CONSOLIDATE OPTIMISE EXTEND
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Alma Development Partners
Background Key Areas of Collaboration
� ~7M items
� Voyager, Meridian, SFX,
Primo
� ~6.5M items
� Voyager, SFX,
Primo
� Workflow streamlining
� Especially cataloging
� Systems integration
� Digital content
� Descriptive Metadata
� E-Research workflows
� ~7M items
� Aleph, Verde, DigiTool, SFX,
Primo
� Course reading workflows
� Analysis tools
� Digital collection mngmnt
� ~4M items (31 institutions) :
Aleph, Verde, DigiTool, SFX,
Primo
� Inter-institutional
relationship management
� Consortial services
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Feb Mar Apr May Ju n Jul Aug Sep Oct Nov Dec Jan
Release Release ReleaseRelease
Alma - Agile Release Cycle
• No server or client upgrades
• No data migration
• Always on the latest release
• 3 times a year (spring, summer, winter)
• New features
• User requests & needs addressed in weeks / months (not years)
• Bug fixes, minor enhancements
• Automatic for every customer
• No impact on daily activity
Frequent, small updates Periodical Releases Lower TCO
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� Early Adopter Programme Kick-Off in October 2010
� 8 Partners, incl. a Consortium
� Early Adopter Programme Kick-Off in October 2011
� 11 Partner
� Early Adopter Programm Kick-Off im July 2011� 9 Partners – among them
University of York, Lancaster University, University of East London, Plymouth University, Free University of Bolzano
60 institutions in totalhave already signed Alma-Contracts
Alma Early Adopters
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� Integration with IDS
� GND, ZDB, …
� ILL, …
� Integration with ACC
� GND, ZDB, …
� ILL, …
� Integration with German union catalog structure
� GND, ZDB,…
� ILL, …
Alma Early Adopters D-A-CH
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Software-as-a-Service
• Ex Libris offers a variety of services, which is• software already installed on hardware
• ready to use via Web (Service Level Agreements)
• All new version upgrades included
�yearly subscription fee
• Each service requires certain implementation
• Data migration from legacy systems
• Training
• Initial configuration
� up-front cost
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Regional/NationalCatalogs
PrimoCentralPrimo
Central
Ex Libris Services
AlmaAlma
PrimoPrimo
Unified Discovery
Unified Management
CommunityZone
CommunityZone
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Ex Libris Services – Price Modell
PrimoCentralPrimo
Central
AlmaAlma
PrimoPrimo
CommunityZone
CommunityZone
• Services and related subscriptions vary by product
• In general, subscriptions are based on number
of users, either end-users or staff-users• Another criteria is collection size, represented
by metadata records and digital objects• We offer consortia models for all products
• For a more detailed discussion we will need to
talk individually
• Please contact:• [email protected]
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Alma has open arms
The bronze statue of
'Alma Mater' by Daniel Chester French.
The artist said he wanted to 'make a figure that should be gracious in the impression, with an attitude of welcome to the youths who should choose Columbia as their College.'
1903Columbia University,New York