RED BOOK HHR aw_0 P1

HHR aw RED BOOK HHR Additional Works

Quality Management System

Rev. 0 25/08/2011

TABLE OF CONTENTS

1. HHR - Welcome Booklet OI-HH-014WB-ind A

2. HHR aw - Quality Plan OI-HH-001QP-ind A

3. HHR aw - Internal Organization OI-HH-025IO-ind 0 3.1. HHR- Organization Chart OI OI-HH-106OC-ind 0 3.2. HHR OI Contact Directory OI-HH-005CD-ind A 3.3. HHR aw - OIB Organization Chart OI-HH-006OC-ind A 3.4. HHR aw - OIM Organisation Chart OI-HH-303OC-ind A 3.5. HHR aw - OIM Contact Directory OI-HH-302CD-ind B

4. HHR aw - Design Scope of Works OI-HH-004SW-ind A

5. HHR aw - Deliverable Approval Procedure OI-HH-003DA-ind A 5.1. HHR aw - Tender Package Production Procedure OI-HH-028TP-ind A 5.2. HHR aw - BOQ Production Notification (BPN) OI-HH-021BN-ind 0

6. HHR aw - Communication Management Procedure OI-HH-002CM-ind A 6.1. HHR Document-Drawing Transmittal sheet OI-HH-010TS-ind 0 6.2. HHR Correspondence Table of Trades OI-HH-009CT-ind A 6.3. HHR aw - Minutes of Meeting OI-HH-012MM-ind 0 6.4. HHR aw - Meeting Attendance Sheet OI-HH-019AS-ind 0 6.5. HHR aw - Meeting Attendance Sheet for Workshop with the Engineer

OI-HH-020AW-ind 0 6.6. HHR aw - Minutes of Meeting for workshop with Engineer OI-HH-024MW-ind 0 6.7. HHR aw - Mission Request OI-HH-011MR-ind 0

7. HHR aw - Technical Query Guideline OI-HH-008TG-ind A 7.1. HHR aw - Technical Query Form (TQ) OI-HH-007TQ-ind A 7.2. HHR aw - Request for Information OI-HH-013RI-ind 0

8. HHR aw - Notification of Design Impact Guideline OI-HH-016DG-ind A 8.1. HHR aw - Notification of Design Impact (NDI) OI-HH-015DI-ind A 8.2. HHR aw - Notification of Design Impact - Document List OI-HH-017DL-ind A 8.3. HHR aw - Notification of Design Impact Report OI-HH-022DR-ind 0

9. HHR aw - Design Reporting Procedure OI-HH-018RP-ind 0 9.1. HHR aw - Main Pending Issues Log OI-HH-027PI-ind 0

TABLE OF REFERENCES

Reference Document Title

OI-HH-001QP-ind A 2. HHR aw - Quality Plan

OI-HH-002CM-ind A 6. HHR aw - Communication Management Procedure

OI-HH-003DA-ind A 5. HHR aw - Deliverable Approval Procedure

OI-HH-004SW-ind A 4. HHR aw - Design Scope of Works

OI-HH-005CD-ind A 3.2. HHR OI Contact Directory

OI-HH-006OC-ind A 3.3. HHR aw - OIB Organization Chart

OI-HH-007TQ-ind A 7.1. HHR aw - Technical Query Form (TQ)

OI-HH-008TG-ind A 7. HHR aw - Technical Query Guideline

OI-HH-009CT-ind A 6.2. HHR Correspondence Table of Trades

OI-HH-010TS-ind 0 6.1. HHR Document-Drawing Transmittal sheet

OI-HH-011MR-ind 0 6.7. HHR aw - Mission Request

OI-HH-012MM-ind 0 6.3. HHR aw - Minutes of Meeting

OI-HH-013RI-ind 0 7.2. HHR aw - Request for Information

OI-HH-014WB-ind A 1. HHR - Welcome Booklet

OI-HH-015DI-ind A 8.1. HHR aw - Notification of Design Impact (NDI)

OI-HH-016DG-ind A 8. HHR aw - Notification of Design Impact Guideline

OI-HH-017DL-ind A 8.2. HHR aw - Notification of Design Impact - Document List

OI-HH-018RP-ind 0 9. HHR aw - Design Reporting Procedure

OI-HH-019AS-ind 0 6.4. HHR aw - Meeting Attendance Sheet

OI-HH-020AW-ind 0 6.5. HHR aw - Meeting Attendance Sheet for Workshop with the Engineer

OI-HH-021BN-ind 0 5.2. HHR aw - BOQ Production Notification (BPN)

OI-HH-022DR-ind 0 8.3. HHR aw - Notification of Design Impact Report

OI-HH-024MW-ind 0 6.6. HHR aw - Minutes of Meeting for workshop with Engineer

OI-HH-025IO-ind 0 3. HHR aw - Internal Organization

OI-HH-027PI-ind 0 9.1. HHR aw - Main Pending Issues Log

OI-HH-028TP-ind A 5.1. HHR aw - Tender Package Production Procedure

OI-HH-106OC-ind 0 3.1. HHR- Organization Chart OI

OI-HH-302CD-ind B 3.5. HHR aw - OIM Contact Directory

OI-HH-303OC-ind A 3.4. HHR aw - OIM Organisation Chart

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HHR - Welcome Booklet

OGER INTERNATIONAL 18/07/2011 HHR –Welcome Booklet CD/GA

OI-HH-114WB-ind 0 1/16

Designer

Contractor Consortium Engineer

WELCOME BOOKLET

AL HARAMAIN HIGH SPEED RAILWAY HHR Phase 1- Package 2

Written by: C. DUBUT OGER INTERNATIONAL

Verified by: S. BRANCHARD OGER INTERNATIONAL

Approved by: G. AVRIL OGER INTERNATIONAL

Referent: Christophe DUBUT / Nicolas NEUVILLE



Table of Contents

1. PURPOSE.............................................................................................................................3

2. GENERALITIES .................................................................................................................3

3. ABBREVIATIONS..............................................................................................................3

4. PRESENTATION OF HHR PROJECT............................................................................44.1. PROJECT OVERVIEW.............................................................................................................................. 5

4.1.1. Perspective General Layout ....................................................................................................................... 54.1.2. Buildings & Project areas .......................................................................................................................... 74.1.3. A perspective of the Main Station Buildings ............................................................................................. 74.1.4. The Car Parks ............................................................................................................................................ 84.1.5. The Fire Station ......................................................................................................................................... 94.1.6. The Helipad ............................................................................................................................................. 104.1.7. The Mosque ............................................................................................................................................. 10

4.2. ORGANISATION OF THE PROJECT ................................................................................................... 104.2.1. General Project Organisation Chart ......................................................................................................... 114.2.2. Internal Building Production Team Organisation Chart .......................................................................... 12

4.3. SCOPE OF WORK OF OGER INTERNATIONAL .............................................................................. 12

5. OGER INTERNATIONAL TOOLS................................................................................135.1. LOTUS NOTES .......................................................................................................................................... 13

5.2. RÉFÉRENTIEL DOCUMENTAIRE ....................................................................................................... 13

5.3. PR7 SYSTEM ............................................................................................................................................. 14

5.4. FDINET....................................................................................................................................................... 15

5.5. BRIDGE ...................................................................................................................................................... 15

6. RELATED & REFERENCED DOCUMENTS ..............................................................16

Table of Figures Figure 1 - KAEC site .................................................................................................................5Figure 2 - Jeddah site .................................................................................................................6Figure 3 - Buildings areas ..........................................................................................................7Figure 4 - KAEC main station ...................................................................................................7Figure 5 - Jeddah main station ...................................................................................................8Figure 6 - Car Parks ...................................................................................................................8Figure 7 - Fire Station................................................................................................................9Figure 8 - Fire Station................................................................................................................9Figure 9 - Helipad ....................................................................................................................10Figure 10 - The Mosque...........................................................................................................10Figure 11 - General Organisation Chart.....................................................................................1Figure 12 - Production Team Organisation Chart......................................................................1Figure 13 - Référentiel Documentaire .....................................................................................14Figure 14 - PR7 system............................................................................................................14



1. PURPOSE This Welcome Booklet aims to introduce to all new Employees a Brief Description of the Project and the Project Team. Besides, a presentation of all Oger International Tools useful to carry out the Project will be detailed. 2. GENERALITIES Oger International Office in Beirut has been created in April 2009 as a support to perform the Princess Nora Bint Abdulrahman University Project The office is now handling multi projects, such as HHR additional works project. 3. ABBREVIATIONS - HHR : al Haramain High speed Rail - SRO : Saudi Railways Organization - KAEC : King Abdullah Economic City - SOL : Saudi Oger Limited - OI : Oger International (Paris Headquarters) - OIB : Oger International Beirut - OIM : Oger International Morocco - PDi : Project Director - NICT : News Information & Communication Techniques - TP : Tender Package - ARC : ARChitectural - DEC : DECoration (Interior Design) - HCU : High CUrrent - LCU : Low CUrrent - HVAC : Heating Ventilation Air-Conditionning - PLU : PLUmbing - STR : STRucture



4. PRESENTATION OF HHR PROJECT The Saudi Railway Organization (SRO) and the Supreme Economic Council plan to expand the Saudi Railway network thru the Al Haramain High Speed Rail Project. This 450 km extension will connect the cities of Makkah, Medina, Jeddah, King Abdullah Economic City in Rabigh (KAEC) and King Abdulaziz International Airport (Jeddah) and will serve the growing numbers of pilgrims, Umrah performers, visitors and residents during seasons and holidays. The project is divided into two phases:

- Phase 1: Civil Works and Passenger Stations - Phase 2: Track laying, electrification, power supply, etc.

Saudi Oger Consortium is awarded for part of Phase 1 Part which includes:

- Design and construction of Passenger Station in Jeddah and King Abdullah Economic City in Rabigh

The time of Completion of the project is “2 years “from first quarter of 2010 to end 2012. Once completed, the project will transport 3000 000 passengers.

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4.1.2. Buildings & Project areas

Hereafter is a table of the area of each building for the Package 1.

Schedule of Main Station Floor Areas - Metric

Station Level Loading

Baym²

Platforms

m²

Public Concourse

m²

Retail

m²

VIP/1st Class

m²

WC

m²

Prayer Room

m²

Front of House

m²

Plant

m²

Back of House

m²

Ducts / Structure

m²

Total Gross Aream²

Jeddah B / Platform / Concourse 1 036 37 852 27 928 6 882 2 126 841 492 6405 13 301 13 098 2 878 112 839

0 0 0 0 0 0 0 0 0 0 0 0

KAEC B / Platform / Concourse 308 27 307 11 423 2 227 669 476 333 2 088 9 669 8 484 2 596 65 580

0 0 0 0 0 0 0 0 0 0 0 0

TOTAL 13 44 65 159 39 351 9 109 2 795 1 317 825 8 493 22 970 21 582 5 474 178 419

Figure 3 - Buildings areas

4.1.3. A perspective of the Main Station Buildings

Figure 4 - KAEC main station



Figure 5 - Jeddah main station

4.1.4. The Car Parks

Figure 6 - Car Parks



4.1.5. The Fire Station

Figure 7 - Fire Station

Figure 8 - Fire Station


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4.1.6. The Helipad

Figure 9 - Helipad

4.1.7. The Mosque

Figure 10 - The Mosque

4.2. ORGANISATION OF THE PROJECT


OI-HH-114WB-ind 0 11/16

4.2.1. General Project Organisation Chart The Client is the Saudi Railway Organization (SRO); Dar Al Handasah- Getinsa joint venture is the Representative of the Client. However, the client of Oger International is SAUDI OGER CONSORTIUM (Join Venture composed by Saudi Oger Limited & El Seif). Therefore, all Communication of Oger International passes by SOC (Saudi Oger Consortium)

Engineering

Architectand

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Saudi Railway Organisation

Foster Partner + Buro

Happold jv

Saudi Oger Consortium

Oger International

Beirut

Oger International

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Saudi Oger Consortium Engieering

Oger International

Morocco

Oger International

Tunisia

Agencies from Philipines and

India

Figure 11 - General Organisation Chart


OI-HH-114WB-ind 0 12/16

4.2.2. Internal Building Production Team Organisation Chart The Project Organisation is detailed here above. The Project Design Management manages the production project Team via the Design Manager. The Design Manager manages the schedule, budget and a complete multi disciplinary team.

4.3. SCOPE OF WORK OF OGER INTERNATIONAL The scope of work of Oger International that concerns JEDDAH and KAEC stations is summarized here below:

Design Management for the Shop Drawings and specifications for all elements, materials, finishes, fixtures, interior design and equipments Schematic Design, Detailed Design, Tender Packages (TP) based on Detailed Design and Execution Shop drawing for additional works that includes Car Park, Civil Defence Fire Station Helipad, Mosque , Utility Convention and Road works Design review and value engineering of the project in its current status Coordination between all technical disciplines (civil, structural, electrical, HVAC, ARC, etc.),

Design Coordinator

Network Coordinator

Senior Lead Engineer

Lead Engineer:

ARC DEC HCU LCU

HVAC PLU STR

Design Manager

Project Design Management

ARC DEC HCU LCU

HVAC PLU STR

Saudi Oger Consortium

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Figure 12 - Production Team Organisation Chart

OI PROJECT PRODUCTION TEAM


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Coordination with external Design offices for all shop drawing productions and facilities for the project Coordination and follow-up with all Saudi Oger Consortium Subcontractors in all Design and Technical aspects Technical coordination with Dar Al Handasah / Getinsa. Coordination with the PDi for the global budgeting of the Project, Coordination with the PDi for the Procurement, Coordination with the PDi for all activities as per PDi Requests.

The Oger International Beirut Team is in charge of the following as part of Additional Works:

Schematic Design, Detailed Design, Tender Packages (TP) based on Detailed Design and Execution Shop drawing for additional works that includes Car Park, Civil Defence Fire Station Helipad, Mosque

For complete details on OIB scope of work, please refer to OI-HH-004SW.

5. OGER INTERNATIONAL TOOLS All along its development, Oger International has improved its communication systems and follows the modernity in term of NICT - News Information & Communication Techniques-. Today, Oger International uses Lotus Notes as the main way of communication and has already developed many applications around it to achieve and perform its projects. 5.1. LOTUS NOTES Lotus Notes is a software developed by IBM and specially adapted to the Oger International activities and needs. It allows sending and receiving Emails. It also allows adding some applications as the “Référentiel Documentaire”, detailed hereafter in paragraph 5.2. 5.2. RÉFÉRENTIEL DOCUMENTAIRE Oger International has set up an Electronic Quality Documentation System available for consultation and application on any computer at Oger International. This is known as the “Réferentiel Documentaire”. It contains all documents useful for the Project and in general, all documents of Oger International. It is the right way to use documentation, because all documents are accessible under their last revision. For example, the present Welcome Booklet can be found in the “Réferentiel Documentaire” under the reference OI-HH-114WB with the last index. The Document reference SMI/0001 “REFdoc v2 HELP - 3/01/2011 edition (mainly in french)” explains how to use the “Réferentiel Documentaire”.


OI-HH-114WB-ind 0 14/16

Figure 13 - Référentiel Documentaire

5.3. PR7 SYSTEM The PR7 System has been developed by the IT Service in Paris. It is a “Request System” that should be used by all Oger International employees for any request or issue regarding IT and communication via computers. This application is available on the Lotus Notes Software.

Figure 14 - PR7 system


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5.4. FDINET FDINET is a web-based software in charge of collecting, managing and dispatching data between different actors of every Oger International’s project. This tool allows uploading, reviewing, commenting and dispatching to site all revisable and not revisable documents. FDINET also allows generating statistics and technical reports regarding engineering production. 5.5. BRIDGE Saudi Oger Consortium is managing Primavera Management for the Documents Management between Dar Al Handasah - Getinsa. Oger International, Oger International entities and Saudi Oger Consortium use FDInet. Therefore to link the two Data Base systems, a “Bridge” has been developed and allows exchanging of documents for any validation. Oger International is handling this bridge on behalf of all parties.


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6. RELATED & REFERENCED DOCUMENTS OI-HH-004SW - HHR additional works Design Scope of Works .........................................16 OI-HH-114WB -HHR - Welcome Booklet ............................................................................16 OI-HH-014WB -HHR aw - Additional Works Welcome Booklet .........................................16 SMI/0001 - REFdoc v2 HELP ................................................................................................16

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TABLE OF CONTENTS

1. FOREWORD ........................................................................................................................ 4

2. LIST AND DETAILS OF THE MAIN PARTIES ............................................................ 52.1. CONTRACTOR CONSORTIUM DESIGN OFFICE ...................................................................................... 52.2. EMPLOYER ..................................................................................................................................................... 52.3. DESIGNER ....................................................................................................................................................... 52.4. ENGINEER ....................................................................................................................................................... 52.5. GENERAL CONTRACTOR CONSORTIUM ................................................................................................. 6

3. TERMS AND DEFINITIONS ............................................................................................. 73.1. ABBREVIATIONS .......................................................................................................................................... 7

a) General ................................................................................................................................................. 7b) Quality .................................................................................................................................................. 7c) Technical .............................................................................................................................................. 7d) Oger International Organization ........................................................................................................... 7

4. GENERALITIES ................................................................................................................. 94.1. SCOPE OF THE QUALITY PLAN ................................................................................................................. 94.2. BRIEF DESCRIPTION OF THE PROJECT .................................................................................................... 94.3. CRITICAL POINTS AND RISKS ANALYSIS ............................................................................................. 104.4. OGER INTERNATIONAL SCOPE OF WORK ............................................................................................ 10

5. CLIENT’S REQUIREMENTS ......................................................................................... 125.1. CLIENT’S REQUIREMENTS REVIEW ....................................................................................................... 125.2. ENVIRONMENTAL REQUIREMENTS ...................................................................................................... 12

6. QUALITY MANAGEMENT SYSTEM ........................................................................... 136.1. HEAD OFFICE INTEGRATED MANAGEMENT SYSTEM ...................................................................... 13

a) General Organization and Management Directives ............................................................................ 13b) Process Approach ............................................................................................................................... 13c) Process Cartography ........................................................................................................................... 14d) Process applied to HHR-aw project ................................................................................................... 14

6.2. PROJECT QUALITY MANAGEMENT SYSTEM ....................................................................................... 15a) “Référentiel Documentaire” ............................................................................................................... 15b) Quality Plan ........................................................................................................................................ 16c) Procedures and Guides ....................................................................................................................... 16d) Revision of Procedures and Guides.................................................................................................... 16e) Document Identification and Traceability .......................................................................................... 16

6.3. INTERNAL QUALITY AUDITS .................................................................................................................. 17a) Principles ............................................................................................................................................ 17b) Continue Amelioration ....................................................................................................................... 17c) Performance ....................................................................................................................................... 17

7. MISSION DESIGN ............................................................................................................ 187.1. MISSION ORGANIZATION ......................................................................................................................... 187.2. CONTRACT’S CONTROL ............................................................................................................................ 187.3. MISSION DESIGN INPUT DATA ................................................................................................................ 187.4. MISSION DESIGN OUTPUT DATA ............................................................................................................ 19

a) Delivrables ......................................................................................................................................... 19b) Weekly Progress Report ..................................................................................................................... 19

7.5. CONTROL OF THE INPUT DOCUMENT ................................................................................................... 207.6. CONTROL OF THE OUTPUT DOCUMENT ............................................................................................... 20



8. ARCHIVING ...................................................................................................................... 21

9. RELATED AND REFERENCED DOCUMENTS ......................................................... 21

REVISIONS AND UPDATES

Revision 0 – May 30, 2011 – First Issue Revision A – August 01, 2011 – First Update

A



1. FOREWORDThe present Quality Plan is downloaded on the Oger International DataBase –

“Référentiel Documentaire”. Therefore it is available for each collaborator working within Oger International. A copy is issued to the HHR Project Manager (PM) and Project Design Manager (PDM) of Oger International (OI), our Client. The present Quality Plan aims at specifying which procedures and associated resources have been set up for the HHR Additional Works Project.



2. LIST AND DETAILS OF THE MAIN PARTIES

2.1. CONTRACTOR CONSORTIUM DESIGN OFFICE OGER INTERNATIONAL 70, rue Saint-Denis 93582 Saint Ouen Cedex Tel: + 33 1 58 79 11 00 France OGER INTERNATIONAL BEIRUT Gefinor Tower Block B – 18th Floor - Hamra District Beirut – Lebanon Tel: + 961 1 739 506 www.ogerinternational.com

2.2. EMPLOYER Saudi Railways Organization P.O. Box 36 Dammam 31241 Kingdom Of Saudi Arabia

2.3. DESIGNER Foster Partner Buro Happold Riverside Camden Mill 22 Hester Road – London Lower Bristol Road – Bath SW11 4AN BA2 3DQ United Kingdom United Kingdom

2.4. ENGINEER Dar Al Handasah Getinsa Verdun Street Ramon de Aguinaga, 8 Dar Al Handasah Building 28028 Madrid P.O. Box: 11-7159, Beirut 1107 2230 Spain Lebanon Dar Al Handasah King Fahd Road, Olaya Al Mass Centre N° 802 P.O. Box: 612, Riyadh 11421 Kingdom of Saudi Arabia



2.5. GENERAL CONTRACTOR CONSORTIUM

SAUDI OGER EL SEIF ASTALDI P.O. Box 10124 P.O. Box 2774 Via G.V. Bona, 65 Riyadh 21433 Riyadh 11461 Rome 00156 Kingdom of Saudi Arabia Kingdom of Saudi Arabia Italy The general contractor consortium is also known as “Saudi Oger Consortium” (SOC)



3. TERMS AND DEFINITIONS

3.1. ABBREVIATIONS

a) General- HHR: al Haramain High speed Rail - HHR-AW: al Haramain High speed Rail - Additional Works - SRO: Saudi Railways Organization - KAEC: King Abdullah Economic City - EIA: Environmental Impact Assessment - EMMP: Environmental Management and Monitoring Plan - GERRI: KSA General Environmental Regulations and Rules for Implementation - SOL: Saudi Oger Limited- SOC: Saudi Oger Consortium- ESEC: El Seif

b) Quality Equivalence in OI Language

- SMI: Integrated Management System Système de Management Intégré - QMS: Quality Management System - QP: Quality Plan - DOGM: General Organization and Management Directive- FDA: Improvement Sheet Fiche d’Amélioration - PR: Process Processus

c) Technical

- SD: Schematic Design - DD: Detailed Design - EXE: EXEcution Shop Drawing - TP: Tender Package- BOQ: Bill Of Quantities - TQ: Technical Query - NDI: Notification of Design Impact - BPN: Bill of quantities Production Notification - MOM: Minutes Of Meeting - WPR: Weekly Progress Report - ARC: ARChitectural - HVAC: Heating Ventilation Air-Conditionning - MEP: Mechanical Electrical Plumbing - STR: Structure

d) Oger International Organization Equivalence in OI Language

- OI: Oger International (Paris Headquarters)- OIB: Oger International Beirut- OIM: Oger International Morocco- PDi: Project Director - SPM: Site Project Manager - BM: Branch Manager

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- DRO: Operations Management Direction des Opérations - PM: Project Manager RDA: Responsable d’Affaires - PDM: Project Design Manager RDP: Responsable de Projet - TAM: Technical and Architectural Manager - DM: Design Manager RDE: Responsable d’Etudes - DC: Design Coordinator CRE: Coordinateur d’Etudes - SLE: Senior Lead Engineer CAF: Chargé d’Affaires Senior - LE: Lead Engineer CAF: Chargé d’Affaires - PC: Project Controller OPC: Ordonnancement Pilotage Coordination - QE: Quality Engineer - QS: Quantity Surveyor - CA: Contract Administration

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o Car Parks Jeddah – area: 230400 m² KAEC – area: 58422 m²

o Fire Stations Jeddah – area: 3093 m² KAEC – area: 3093 m²

o Helipad Jeddah – area: 2304 m² KAEC – area: 2304 m²

o Mosque Jeddah – area: 2233 m² KAEC – area: 1613 m² The Scope of Work of Oger International Beirut for the Design part is detailed in the document entitled “HHR aw - Design Scope of Works” reference OI-HH-004SW. A specific OIB Organization Chart is available and allows identifying key Actors for the Design Part, referenced OI-HH-006OC.

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5. CLIENT’S REQUIREMENTS

5.1. CLIENT’S REQUIREMENTS REVIEW The Client’s Requirements are described and detailed in the General Specifications

written by Foster Partner + Buro Happold. In order to reach as much as possible the Client’s Requirements, Oger International has set up a General Integrated Quality Management System (SMI, described in the Paragraph 6.1) and develop for each Project a specific Project Quality Management System (QMS) (explained in the Paragraph 6.2)

5.2. ENVIRONMENTAL REQUIREMENTS The KSA General Environmental Regulations and Rules for Implementation, 2001

(GERRI, 2001) specifies that an Environmental Impact Assessment (EIA) should be undertaken for projects with serious environmental impacts. The HHR project is considered to be an “urban development project” and must prepare a comprehensive EIA report. The Designer, Buro Happold, working in conjunction with Huta-Hegerfeld Environmental Works Ltd has been commissioned to undertake a Detailed Environmental Impact Assessment of the proposals for the construction and operation of HHR Phase1 Package 2 stations. The additional works are part of Phase 1 Package 2. The results of this EIA are shown in a non-technical summary, issued by Buro Happold / Huta-Hegerfeld Environmental Works Ltd under the reference HHR-P1P2- SX-EIA-Vol-00. Some potentially significant adverse impacts were identified:

Emissions and the resulting degradation of air quality associated with the high number of vehicles Increased pressure to local waste infrastructure associated with the high quantities of waste expected during operation Use of resources and climate change impacts as a result of the high energy demands of the station.

The EIA process concludes that the majority of predicted negative environmental impacts from the development can be adequately mitigated, either through the design of the station or good construction practice. This conclusion sits alongside the positive environmental impacts identified by this EIA process, and the wider environmental and social benefits which will arise from this major public transport scheme. In order to ensure that the recommendations included in the EIA to mitigate adverse impacts identified are successfully implemented, particularly during the construction phase, an Environmental Management and Monitoring Plan (EMMP) has been developed. It is intended that the EMMP is reviewed and updated by the Saudi Railways Organization (SRO) and contractor prior to commencement of construction activities, taking into account any mitigation measure requirements in the environmental permit. SRO will appoint an Environmental Representative, who will be responsible for all environmental matters on-site that will include monitoring the performance of the project against the statutory requirements. As per its dedicated scope of work, Oger International Beirut has no particular responsibility in the implementation of the project environmental requirements.



6. QUALITY MANAGEMENT SYSTEM

6.1. HEAD OFFICE INTEGRATED MANAGEMENT SYSTEM

a) General Organization and Management Directives The "General Organization and Management Directives" (DOGM), reference SMI/1000,

defines the management system set up by Oger International in order to improve the level of customer satisfaction, to upgrade its environmental performance, and to guarantee the health and safety of its collaborators. It constitutes the base reference for the present Quality Plan which defines how Oger International’s Quality Management System is applied to the project. b) Process Approach The Integrated Management System (SMI) is based on a Process approach which consists of:

Identifying the Processes necessary for the management system and of determining their sequence and interaction, Defining the criteria and methods required for guaranteeing efficiency of functioning and control of the said Processes, Ensuring the availability of resources and information required for the functioning and the administration of these Processes, Monitoring, measuring and analyzing these Processes, Implementing measures and actions required to obtain the expected results and the continuous improvement of the mentioned Processes.

OI operations are divided into eight major Processes that are interrelated and can be classified into three groups: The management processes which contribute to the definition of the policy, the deployment of objectives and the supervision and measurement control of the system and of the services:

PR1: Corporate strategy, PR2: Measurement and improvement

The production processes contributing directly to the production of services:

PR3: Definition and organization of the assignment, PR4: Design production, PR5: Technical assistance

The support processes contribute to the resources and the back-up necessary for the production processes:

PR6: human resources management, PR7: material resources control, PR8: engineering sub-contracting management

The interactions between these processes are shown in the Process Cartography chart below, paragraph 6.1.c).

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c) Process Cartography

d) Process applied to HHR-aw project

Project phases are classified into interdependent processes related to product realisation. The following project processes are those needed to manage all activities necessary for the execution of the HHR additional works project:

- Definition and organisation of the mission (PR3) - Design implementation (PR4) - Measurement and improvement (PR2)

The Process PR3 concerns the Definition and the Organisation of the mission by:

- Launching the project, - Analysing the project, - Planning and identifying the resources, - Defining the stages to be followed and planning the “release of the documentation”.

The Process PR4 concerns the Design implementation by:

- Issuing a Schematic Design package - Issuing a Detailed Design package - Issuing shop drawings to be used in the tendering process for ARC and STR only - Managing the shop drawings production and review - Submitting shop drawings production to OI for review and further approval

The process PR2 concerns ways to measure and improve products and services offered in the HHR project. It is supplemented by the following procedures:

- Control of non conformities, reference SMI/1023 - Corrective and preventive measures SMI/1024 - Internal Quality Audits SMI/1025 - Control of Documents and Records SMI/1052

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These documents are the compulsory documented procedures of the ISO 9001 Standard. They are under the Control of the Head of the Integrated Management System (SMI).

6.2. PROJECT QUALITY MANAGEMENT SYSTEM

a) “Référentiel Documentaire” In order to implement the QMS, Oger International has set up an Electronic

Documentation System available for consultation and application on any computer at Oger International. This is known as the “Réferentiel Documentaire”. It contains all documents useful for the Project and in general, all documents of Oger International. It is the right way to use documentation, because all documents are accessible under their last revision.

The Document reference SMI/0001 “REFdoc v2 HELP - 3/01/2011 edition (mainly in french)” explains how to use it. For example, the present Project Quality Plan (QP) can be found in the “Réferentiel Documentaire” under the reference OI-HH-001QP. The Project Quality Plan (QP) is supported by project specific procedures & plans which are listed in the HHR directory within this Documentation system. Current list of the project specific procedures or plans can be obtained at anytime from this Documentation system.

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b) Quality Plan

The Quality Plan is issued by the Project Quality Engineer (QE) in collaboration with the Project Design Manager (PDM) and the Quality Director. The QE ensures its conformity with applicable elements of the DOGM and with the contractual requirements. The revision of the Quality Plan is under the responsibility of the Project Design Manager and is carried out by the persons who drew up the initial documents, the PDM and the QE. c) Procedures and Guides

Project specific procedures & plans are managed, controlled and distributed under the responsibility of the Project Quality Engineer. All documents created for the HHR - Additional Works Project are available and dispatched via the “Référentiel Documentaire”. d) Revision of Procedures and Guides

Revisions of these procedures and guides are performed by the “Referent” of the interested Document. This latter is named on the Documents. The “Referent”, or a person appointed by the project management are the only persons entitled to make revisions, in collaboration with the QE. All documents can be revised as per Client’s Request or for another reason that requires a necessary revision. For example, a modification of OIB Scope of Work, an update of the deliverables validation work flow are reasons that will result in a revision of the respective procedure. This list is not exhaustive and other cases could allow a revision. e) Document Identification and Traceability

The documents are identified in accordance with the “Control of Documents and Records” Procedure, SMI/1052. Traceability is ensured by the Issuer of each document, maintaining a list of all the indexes and a copy of outdated documents, with all their indexes, in accordance with the “Control of Documents and Records” Procedure. HHR Documents Numbering

(see OI-HH-000 HHR Documents MODEL (+category identification -principe de numérotation)

For the HHR project, the following classification is set by Oger International and is to be used Numbering code:

OI-HH-nnnLL where “nnn” is a 3 digits number and “LL” are 2 letters “nnn” and “LL” are defined by the QE, who should have an updated list of all the project documents, and references. “LL” are generally chosen as the initials of the document title, but this is not obligatory.



OI-HH-0nn indicate that the document is issued by OIBOI-HH-1nn indicate that the document is issued by OIOI-HH-3nn indicate that the document is issued by OIM The document footer should indicate the last index: OI-HH-nnnLL-ind X where “ind” stands for Index and “X” is “0”, “A”, “B”, “C”, etc. The first index is always “0”, after 1st revision, it becomes “A”, 2nd revision : “B”, etc. The file name should be: OI-HH-nnnLL_“Document Title”_X The default file type that should be used is PDF, extension “.pdf”, unless another file type is required. For instance: The present Quality Plan reference is: OI-HH-001QP with the last Index mentioned in the document footer. The file name is: OI-HH-001QP_HHR aw - Quality Plan_A

6.3. INTERNAL QUALITY AUDITS

a) PrinciplesThe purpose of Internal Quality Audits is to check that the Quality Management System

remains appropriate and efficient, and that it is applied. All Internal Audit Reports are filed in the “Référentiel Documentaire” database, available for everyone. b) Continue Amelioration

Internal Audits allows identifying non conformities or any situations that could become a non conformity and the set up of Action Plan with Corrective and Preventive Actions. Any Corrective and Preventive Actions are set up with a target date, a responsible, a cost (if any) and an evaluation of the efficiency. c) Performance

The Quality Manager or one of the Qualified Auditors perform these Audits, in the presence of the Department Manager for a given Department, and then draw up an Audit Report. The said Report is examined during the periodical Management Review, in order to determine any improvement actions. If an anomaly is detected during a Quality Audit, a Corrective/Preventive Action Request is opened and followed up on using an Improvement Sheet (FDA), an Application which allows monitoring of Corrective/Preventive Action.

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7. MISSION DESIGN This part aims at developing the Documentation and the Organization set up for the HHR – Additional Works Project in order to reach the Client’s Requirements.

7.1. MISSION ORGANIZATION A specific Organization has been created, set up and developed in order to complete the HHR Project within the Contractual Delay, 2 years. Besides, a specific Communication System is imposed by the Engineer for any validation of Material and Shop Drawing. The main way of communication is detailed in the guideline Document Control Methodology, reference 1010-SPE_TEC-49442-0014. The internal organization of HHR Additional Works, referenced OI-HH-025IO, identifies the missions and responsibilities of HHR-Additional Works Project Team key actors. This Project Team is a multidisciplinary Team and has Technical, Financial and Administrative Missions and Responsibilities. It is supported by a multidisciplinary Technical Department. The Project Team, led by the Design Manager is in charge of:

- Budget - Design Schedule - Quality Management - Coordination - Design Subcontractor Management (OIM)

Until Completion of Works. The Key Actors Responsibilities are detailed in the OIB Organization Chart, OI-HH-006OC.

7.2. CONTRACT’S CONTROL On completion of the contract with the Customer, the review of the Contract makes

possible to ensure that the Customer’s implicit and explicit requirements are correctly defined and documented; that all the discrepancies between the tender and the contract have been analysed and that a solution has been found; and that Oger International Beirut has the necessary capacities to meet its contractual requirements.

In order to formalize any discrepancies and Value Engineering, a form has been created to identify all gaps. It is entitled “Notification of Design Impact” (NDI), reference OI-HH-015DI. Besides, a Guideline – OI-HH-016DG - is available to explain precisely how to use it and to show the Document work flow.

7.3. MISSION DESIGN INPUT DATA This corresponds to the data enabling Oger International Beirut to carry out its mission:

Concept Design, supported by the project description and technical requirements and any other inputs available on the booklet named Additional Work Car Park Fire Station Helicopter Landing Site, under reference: HHR-P1P2-SX-Z-SP-0001 and related appendix and the current design documents as provided via the Foster+Partners Buro Happold Haramain Joint Venture Transmittal, under Ref. # TR 430.

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Those documents produced are sent by Oger International, filed by the Document Control Department and dispatched within the Project Team by the Design Manager (DM). Each Lead Engineer (LE) works with the following Documents:

All necessary standards for the HHR Project are listed in Foster Partners + Buro Happold Specifications in the Division 01 General Requirements-number 01420 References and Abbreviations-rev a. The General Foster Partners + Buro Happold specifications for the HHR Project. The Site Schedule

7.4. MISSION DESIGN OUTPUT DATA

This concerns the documents issued by Oger International Beirut. Each document is described in the corresponding procedures, in order to ensure its control. Oger International Beirut fulfills the following mission, according the OIB Scope of Work, reference OI-HH-004SW: Schematic Design package (SD), Detailed Design package (DD), Tender Package (TP), Shop Drawings (EXE). a) Delivrables

The production and the approval of any deliverable during SD, DD, TP, EXE phases is governed by the deliverables approval procedure, reference OI-HH-003DA.

OIB Schematic Design OIB Detailed Design OIB Tender Package OIB Shop Drawing Production (ARC + STR only)

The preparation and the monitoring of the Tender Phase is detailed in the Tender Package Production procedure, referenced OI-HH-028TP. The BOQ Production Notification (BPN) form, OI-HH-021BN, is used for requesting and/or notifying to OIB QS Department the production of a BOQ during the different phases of the project. b) Weekly Progress Report

The Design Reporting Procedure – reference OI-HH-018RP – specifies the guidelines for the preparation of the HHR additional works Design Reporting.

The Reporting aims to give an overview of the project status and to identify progress and main issues or blocking points for the additional works buildings under design and build scope (Car Park, Mosque, Civil Defence Fire Station, Helipad). The reporting prepared by OIB will be addressed to Oger International which will be merged by project controllers (PC) in Oger International in 2 steps: the Weekly Progress Report (WPR) and the Monthly Progress Report ; they define also the progress of the whole project in terms of:

Tender Package Follow-up, Shop Drawing Scheduling, Material Submittal Follow-up, Manpower Follow-up,

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Project Organization Chart, Main Pending Issues, Study Scheduling Follow-up, 2 Weeks Look Ahead of Construction Follow-up Weekly Schedule of construction follow up

For additional Works in particular, the below items will be followed:

Schematic Design : o Design Features report o Drawings sets

Detailed Design o Updated Design Features Report o Drawings sets o BOQ o Technical Specifications o Tender Packages

The Main Pending Issues Log template is referenced OI-HH-027PI

7.5. CONTROL OF THE INPUT DOCUMENT The Document Control Team is in Paris, and is in charge of the management of all

Project Documentation, i.e. management of all correspondences with the Engineer, communication and internal information with Oger teams (Beirut, Design Subcontractors). This Entity is under the control and the responsibility of Oger International.

7.6. CONTROL OF THE OUTPUT DOCUMENT Contractual Documents pass by OI Document Control Department in Paris because the

use of Primavera Management for any submission is imposed by the Engineer. Oger International Beirut will make sure to hand over a copy to this department of all document produced while uploading the files on FDI. The interested Documents are listed hereafter:

- Drawings - Design features report - BOQ - Specifications - Tender Package (TP) - Technical Query (TQ), referenced OI-HH-007TQ- Minutes of Meeting (MOM) referenced OI-HH-024MW.

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8. ARCHIVING Archiving of all Documents mentioned above is carried out by the Document Control

Team in Oger International. In OIB, all data are filed in the Server W:\HHR. 9. RELATED AND REFERENCED DOCUMENTS 1010-SPE_TEC-49442-0014 - Document Control Methodology ........................................... 18 HHR-P1P2- SX-EIA-Vol-00 – HHR Environmental Impact Assessment ............................. 12 HHR-P1P2-SX-Z-SP-0001 - Additional Work Car Park Fire Station Helicopter Landing Site

.............................................................................................................................................. 18 OI-HH-000 - HHR Documents MODEL ............................................................................... 16 OI-HH-001QP - HHR aw - Quality Plan ................................................................................ 15 OI-HH-003DA - HHR aw - Deliverable Approval Procedure ................................................ 19 OI-HH-004SW - HHR aw - Design Scope of Works ....................................................... 11, 19 OI-HH-005CD - HHR OI Contact Directory .......................................................................... 10 OI-HH-006OC - HHR aw - OIB Organization Chart ....................................................... 11, 18 OI-HH-007TQ - HHR aw - Technical Query Form (TQ) ...................................................... 20 OI-HH-014WB - HHR aw - Welcome Booklet ........................................................................ 9 OI-HH-015DI - HHR aw - Notification of Design Impact (NDI) .......................................... 18 OI-HH-016DG - HHR aw - Notification of Design Impact Guideline ................................... 18 OI-HH-018RP - HHR aw - Design Reporting Procedure ....................................................... 19 OI-HH-021BN - HHR aw - BOQ Production Notification (BPN). ........................................ 19 OI-HH-024MW - HHR aw - Minutes of Meeting for workshop with Engineer .................... 20 OI-HH-025IO - HHR aw - Internal Organization ................................................................... 18 OI-HH-027PI - HHR aw - Main Pending Issues Log ............................................................. 20 OI-HH-028TP - HHR aw - Tender Package Production Procedure. ...................................... 19 OI-HH-106OC - HHR- Organization Chart OI ...................................................................... 10 SMI/0001 - REFdoc v2 HELP ................................................................................................. 15 SMI/1000 - General Organization and Management Directives ............................................. 13 SMI/1023 - Control of Nonconformities ................................................................................. 14 SMI/1024 - Corrective and preventive actions ........................................................................ 14 SMI/1025 - Internal ISO 9001 / ISO 14001 Audits ................................................................. 14 SMI/1052 - Control of documents and records ................................................................. 14, 16