Recruitment System

Ex.No:

RECRUITMENT SYSTEMDate:

1. Problem analysis and project planning

1.1 Introduction

Recruitment system is use to display the results of applicants. Recruitment is

for selecting employees for the job based on their talents. The selection is based on

three rounds namely Written, Technical interview, HR interview. In each round the

applicants are selected based on their performances. So this system is used for

recruiting candidates for organization.

1.2 Objectives

To provide a complete version of recruitment system to manage the entire

recruitment process of an organisation into a shared service concepts.

1.3 Scope

To ensure the portability and therefore compatibility.

To ensure our system moves with time (i.e.) allow for maintenance,

upgrades and periodic backups by developed and authorized personnel.

To program the system using the appropriate design, application, platform

and programming.

1.4 Problem Statement

The project requires an efficient Recruitment system to select the candidate

for the organization based on aptitude test, Interview. It generates results for the

1

test taken up by the candidates and reports to view the systems usage by the

graduates and the employers in the recruitment process in a periodical base. Access

rights are allocated in following order.

Administrator->Organization/Company->Candidates

The administrator is given rights only to add or delete Candidate profiles,

provide information about company and job conformation and publish results for

aptitude test. But has no rights to access the recruiting information. Organization or

HR Department is given rights to access the recruiting information and if needed,

make changes to them. They can also access the report database to view number of

applied and selected graduates for all the designations with the details in brief. All

the reports and queries are at their disposal.

Candidates are the end users of the system. They login the recruiting session

and attend the aptitude test. The candidates cannot access any of the databases

including the questions, report or the profile database. The candidates can view

their results through this system. Each Candidate is given a username and

password to ensure the security.

The aptitude test in recruitment system is basically objective questions. The

session is fixed for each candidate and the questions carry a time limit within

which the candidates are supposed to answer the questions. Otherwise the question

lapses and no points are awarded for that question. The student has the ability to

pass the question and answer the question later within the remaining time left.

In recruitment system All the Graduates, Employer and Administrator

information is maintained in normalized database instead of manual records. This

feature helps in maintaining database which is consistent, not redundant and easily

2

maintainable. This system helps in restricting any graduate to register itself

multiple times.

2. Problem statement (Use case) analysis

2.1 Identified use cases

i Candidate Registration

‘Candidate Registration’ describes how the candidates register for

recruitment.

ii Acknowledgement:

‘Acknowledgement’ describes how the administrator makes acknowledge

for the candidates.

iii Login:

‘Login’ describes how the candidate logs into a recruitment system.

iv Aptitude Test :

‘Aptitude test’ helps the candidates to takes participate in aptitude test

conduct to recruit them.

v Result Verification:

‘Result Verification’ describes how a candidates’ views results.

vi Update:

‘Update’ describes how an administrator updates information about

company details and recruitment information to candidate.

3

vii Direct HR Interview:

‘Direct HR Interview’ helps the company or organization to shoot questions

and select candidates.

viii Job Confirmation Details:

‘Job confirmation details’ helps the candidates to get confirmation about

their jobs.

2.2 Identified Actors

i Candidate:

A candidate can register himself after registration; he will be directed to his

homepage. Here, he/she can update his profile, change password and see the

examination details and company details.

.ii Company:

A company can register itself, conduct online examination, approve or

disapprove candidates attending examination and provide results about the selected

candidates.

iii Administrator:

Administrator has the full authority over the website. He can view all the

registered users and have the power to delete them. He/she can edit the web pages

and update them. He/she can view all the company details also.

iv Database:

This actor stores the entire contents of the quizzing system including

databases such as report, questions, results and user profiles.

4

v Printer:

This actor prints the report database.

2.3 Use Case Diagram

5

3. Design of Recruitment System

3.1 Design Documentation

1. Candidate Registration

1.1 Brief description:

This use case describes how the candidates register for recruitment.

1.2 Flow of events:

1.2.1 Basic flow:

This use case starts when the actor wishes to login to recruitment system

1. The system request that the actor enter name and password.2. As he enters, the system validates & user logs into the system.3. Enter the details of the applicant who apply for the job.

1.2.2 Alternative flow:

1. If the actor enters an invalid user name and password, the system displays an error message.

2. The actor can either re-login or cancel it.

1.3 Pre conditions:

Candidates should sign up by giving username and password.

1.4 Post conditions:

Enter into the candidate information form, and then candidate should enter

the personal details, qualification etc.

2. Acknowledgement

2.1 Brief description:

6

The use case describes how the administrator makes acknowledge for the

candidates.

2.2 Flow of events:

2.2.1 Basic flow:

1. The administrator verifies the application of the candidate.2. The administrator selects the candidate application.3. The administrator sends the acknowledgement and register no .

2.2.2 Alternative flow:

The administer rejects the candidate application which are incomplete.2.3 Pre condition:

Admin sends the reply to the candidate with register numbers.

2.4 Post condition:

Candidate could receive the mail from admin and get the register no.

3. Login

3.1 Brief description:

This use case describes how the candidate logs into a recruitment system

3.2 Flow of events:

3.2.1 Basic flow:

1. The system request that the actor enter name and password.2. As he enters, the system validates & user logs into the system.

3.2.2 Alternative flow:

7

1. If the actor enters an invalid user name and password, the system displays an error message.

2. The actor can either re-login or cancel it.

3.3 Pre condition:

Candidate should given the register no as user name and same password

which has already given while sign up his/her account.

3.4 Post condition:

Enter into the software to attend the aptitude test. It will show the home

page.

4. Aptitude Test

4.1 Brief description:

This use case helps the candidates to takes participate in aptitude test

conduct to recruit them.

4.2 Flow of events:

4.2.1 Basic flow:

1. If the candidate does not finish the question in the stipulated time then the question lapses and no marks are awarded.

2. After answering he has to confirm to move to next.3. He can keep in pass to answer in future.

4.2.2 Alternative flow:

If the actor want to quit in between; he can quit and come back to login.

4.3 Pre Condition:

8

Candidate should attend the test which is conducted on online.

4.4 Post Condition:

Submit the answer sheet to admin.5. RESULT VERIFICATION

5.1 Brief description:

This use case describes how a candidates’ views results..

5.2 Flow of events:

5.2.1 Basic flow:

1. This use case starts after the candidate finishes questioning.2. Now the control moves to reporting after which results are viewed.

5.2.2 Alternative flow:

This can also viewed by administrator in detail or as a whole

5.3 Pre condition:

Admin should correct the answer sheet which has been sent by candidate.

5.4 Post condition:

Admin should select the candidate on the basis of his/her process and send

the report to concerned candidate (selected candidate).

6. Update

6.1 Brief description:

The use case describes how an administrator updates information about

company details and recruitment information to candidate.

9

6.2 Flow of events:

6.2.1 Basic flow:

1. The administrator updates the information about the interview and company details.

2. The candidate views the information.

6.2.2 Alternative flow:

None

6.3 Pre condition:

Admin should update the admin tools and company details to respective

candidates.

6.4 Post condition:

Update is correctly views on the screen while user (candidate) browses the

particular webpage.

7. Direct HR Interview

7.1 Brief description:

The use case helps the company or organization to shoot questions and

select candidates.

7.2 Flow of events:

7.2.1 Basic flow:

1. The candidate attends the interview.2. The HR questions the candidate.3. The HR selects the candidate based on their intellectual answers.

10

7.2.2 Alternative flow:

The candidate may not attend the interview.

7.3 Pre condition:

Organization should check the certificates (if valid or not) and calls for the

HR interview.

7.4 Post condition:

Direct questions are shooting out to the particular candidate and select the

candidate.

8. Job Confirmation Details

8.1 Brief description:

The use case helps the candidates to get confirmation about their jobs.

8.2 Flow of events:

8.2.1 Basic flow:

1. For selected candidates the organization sends the job offer letter.8.2.2 Alternative flow:

None

8.3 Pre condition:

Organization should send the conformation letter to the selected candidate.

8.4 Post condition:

11

Candidate should receive the appointment order with his/her posting details.

SEQUENCE DIAGRAM

1. Candidate Registration and Acknowledgement

: Candidate Main form Login form Applicaton form

1: Login()

2: Enter id and password ()

3: Enter details

in application

4. Verification

6 Acknowledgements

Ad

min

istrator

12

2. Login

: Candidate Main form Login form Login controller

Welcome screen

Error message

1: Login()

2: Enter id and password()

3: Verification()

4: Valid()

5: Invalid()

6: Error message()

7: Relogin()

13

3. Aptitude Test

: Candidate options form

Aptitude test form

Questioning form : Administrator : Time out

1: Enter the test ( )

2: to avail options( )

3: Options taken( )

4: start time( )

5: Getting questions( )

6: time maintainance( )

7: Answer the questions( )

8: Stored( )

9: time out( )

14

4. Result Verification

5. Update

: Candidate : HR / Company

Test performance

: Administrator

HR sees test performance

Result

Updates results

View his/ her results

: Candidate : AdministratorCompany details and

interview details

Updates the information

Views the information

15

6. Direct HR Interview and Job confirmation details

Candidate Job Confirmation HR / Organization

HR conducts the interview

Candidates attends the interview

Selects the eligible candidates

Receives the job confirmation

HR Interview

16

COLLOBORATION DIAGRAM

1. Candidate Registration and Acknowledgement

2. Login

: Candidate

Main form

Login form

Administrator

Application form

1: Login()

2: Enter id and password()

3: Enter personal details

4: Verification

5. Acknowledgement

: Candidate

Main form

Login form

Administrator

Welcome screen

Error message

1: Login()

2: Enter id and password()7: Relogin()

3: Verification()

4: Valid() 5: Invalid()

6: Error message()

17

3. Aptitude Test

4. Result Verification

Candidate

Options Form

Aptitude test Form

Questioning form

Administrator

: Time out

1: Enter the test ( )

2: to avail options ( )

7: Answer the questions ( )

4: start time( )

9: time out( )5: Getting questions( )

8: Stored( )

6: time maintenance ( )

3: Options taken( )

Candidate HR / Company

Test Performance

Result

Administrator

1: view his/ her results( )

1.HR sees test performance

2. Updates results ( )

18

5. Update

6. Direct HR Interview and Confirmation details

Candidate

Company and Interview Details

2: views the information 1. Updates the information

Administrator

Candidate

HR Interview

2: Attends the interview 1. HR conducts the interview

HR / Organization

Job Confirmation 3. SelectsEligibleCandidates

4. Receives JobConfirmation

19

STATE CHART DIAGRAM

20

CLASS DIAGRAM

21

COMPONENT DIAGRAM

22

23