Recruitment Management Systems

RRECRUITMEECRUITMENTNTRRECRUITMEECRUITMENTNTMMANAGEMEANAGEMENTNTMMANAGEMEANAGEMENTNTSSYSTEMYSTEMSSYSTEMYSTEM

Capturing Resumes

• Existing database / resume to be integrated

• Candidate registration on company website

• Job websites• From advertisements / via email / snail

mail• Campus recruitment• Employee referrals• Recruitment vendors• Job Fairs

SALIENT FEATURESFEATURESFEATURES

ResumeManagement

CandidateCommunication

VendorManagement

SystemAdministration

OtherFeatures

ResumeCapture

AdministratorAdministratorInterviewInterviewTestingTestingEmployee Employee ReferralReferral MetricsMetrics

CandidatesCandidatesVendorsVendorsDatabaseDatabaseUser User

DepartmentsDepartmentsFulfillment Fulfillment ManagerManager

Managing Resumes

• Receive and manage responses from all sources

• Create, search, archive and backup resumes

• Import resumes• Track history of Candidates• Check for duplicates


ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture




Candidate Communication

• Mail box• Customary reply• Tests• Interviews• In-process status• Selection

• Rejection• On hold• Conditional

closure• Offer letters• Other templates


ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture




Vendor Management

• Vendor Registration• Track and evaluate vendor performance• Create preferred vendor lists• Send email notifications to preferred

vendors• Status checking• Account management


ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture




System Administration

• Add / manage users & roles• Create interview panels• Manage system settings• Set up approval chains based on user

profiles mapped to business rules• Control user access across different offices

through Logins/Passwords• Generate MIS reports


ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture




SALIENT FEATURESOther Key Features

• Generate detailed real-time reports

• Customized alerts and notifications

• HR-XML compliant• Integration with your HRIS

FEATURESFEATURES

ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture




USER DEPARTMENTS

• Create / Search / Modify requisitions

• Recommend / Approve requisitions

• Search Resumes• Feedback on resumes• Final acceptance of recruit• View / Manage interview

schedule• Personal interview calendar• View Reports

FEATURESFEATURES

ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture


CandidatesCandidatesVendorsVendorsDatabaseDatabaseFulfillment Fulfillment ManagerManager

RESUME DATABASEFEATURESFEATURES

ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture

EmployeeReferral

Job sitesEmail

WebsiteRegistration

Job Fairs

CampusRecruitment

Snail mail

RecruitmentVendor


CandidatesCandidatesVendorsVendorsFulfillment Fulfillment ManagerManager

VENDORS• Get email notifications on new

requirements• Enter new resumes/populate

database• Nominate candidates for

requirements• Update existing resumes• Update vendor information• View status of requirements for

which resumes were posted• View status of resumes• View self-performance reports• Mail box

FEATURESFEATURES

ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture


CandidatesCandidatesFulfillment Fulfillment ManagerManager

DatabaseDatabase

CANDIDATES• Register at

careers.companyname.com• Post resume to database• Apply for jobs against

requirements• Send resume through mail, fax – to

company directly or to vendors• Candidate Inbox• View test / interview schedule• Provide references• Take Test / Interview • View status

FEATURESFEATURES

ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture


Fulfillment Fulfillment ManagerManager

User Depts.User Depts. DatabaseDatabase VendorsVendors

FULFILLMENT MANAGER• Add / manage users• Manage job requisitions from

departments• Manage resumes• Manage candidate communication• Search / match with current/existing

database• If match is not found, send mail to

vendors• Receive resumes (view them on the

system)• Check for duplicates• Manage interview panels

FEATURESFEATURES

ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture

User Depts.User Depts. VendorsVendorsDatabaseDatabase CandidatesCandidates


FULFILLMENT MANAGER• Track status of referred candidates• Send reminders to candidates to

update resumes• Conduct test and store scores, or

send mail to vendors to conduct test• Collect/prepare shortlist of resumes

after test• Send resumes to interview

panel/schedule interview sessions • Perform reference checks• Receive feedback from user

departments

FEATURESFEATURES

ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture



FULFILLMENT MANAGER• Receive comments and evaluation

from panel • Offer/Reject/Hold• Enter status• Send communication to candidates• Send communication to vendors on

status• Add/modify/delete User departments

(user Ids & passwords)• Authenticate/modify/delete Vendors• Add/modify/delete Interview panel

members

FEATURESFEATURES

ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture



TESTING

• General profiling test – self serve• Proctored test – register/schedule

with company/vendor• Test delivery nationwide, and on

campuses• Integrate results with system

FEATURESFEATURES

ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture

User Depts.User Depts. VendorsVendors


DatabaseDatabase CandidatesCandidates

AdministratorAdministratorInterviewInterviewEmployee Employee ReferralReferral MetricsMetrics

INTERVIEW

• Schedule interviews• View interview schedule• View calendar of interviews• Panelists to manage their schedules• Evaluate candidates on definite

parameters• Consolidate interview feedback

FEATURESFEATURES

ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture




AdministratorAdministratorEmployee Employee ReferralReferral MetricsMetrics

TestingTesting

RMS ADMINISTRATOR

• Add / Manage users• Evaluate performance of Vendors,

Interview panelists, Fulfillment managers, referral scheme

• Reports• Integrate data with HRIS

FEATURESFEATURES

ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture




Employee Employee ReferralReferral MetricsMetrics

TestingTesting InterviewInterview

EMPLOYEE REFERRAL

• Intranet based• Refer candidates• Check referral status• My accounts

FEATURESFEATURES

ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture




MetricsMetrics

TestingTesting InterviewInterview AdministratorAdministrator

RMS METRICS

• Time to fulfill a requirement• Vendor performance• User department turnaround

time• Interview panelist performance• Resume database profile• Effectiveness of recruitment

process

FEATURESFEATURES

ResumeManagement


VendorManagement


OtherFeatures

ResumeCapture




TestingTesting InterviewInterview AdministratorAdministratorEmployeeEmployeeReferralReferral

Recruitment Management Systems

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