Page 1 of 20 Do not retain a paper version of this document, always view from the website www.cwp.nhs.uk to ensure it is the correct version Document level: Trustwide (TW) Code: HR2.1 Issue number: 6.2 Recruitment and Selection Policy Lead executive Director of People and Organisational Development Authors details Head of Resourcing - 01244 393100 Anti-Fraud Specialist - 0151 285 4500 Type of document Policy Target audience All CWP staff Document purpose Aim to provide best practice guidelines to managers and staff taking part in the recruitment and selection process. Approving meeting People and OD Sub Committee Date 21/11/19 Implementation date 21/11/2019 CWP documents to be read in conjunction with HR6 HR2.2 HR2.5 HR2.9 HR3.10 HR5 GR10 Essentials Mandatory Training Policy Pre-employment checks policy – inc. DBS checks Professional registration policy and guidelines Re-banding and evaluation of a new post policy Management of change policy and procedure Employment of young person’s policy Equality, diversity and human rights Policy People and Organisational Development Strategy 2015-2020 Document change history What is different? Updated job titles re. organisational and departmental re-structures Updated reference to values based recruitment Updated date of NHS Employer Check Standards Appendices / electronic forms Amended Appendix 2 in relation to the outcomes of the involvement review and implementation of values based recruitment What is the impact of change? No Training requirements Training requirements for this policy are in accordance with the CWP Training Needs Analysis (TNA) with Education CWP. Document consultation Clinical Services N/A Corporate services N/A External agencies N/A Financial resource implications No External references 1. NHS Employers - NHS Employment Check Standards, June 2019 2. Care Quality Commission (CQC)
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Page 1 of 20
Do not retain a paper version of this document, always view from the website www.cwp.nhs.uk to ensure it is the correct version
Document level: Trustwide (TW) Code: HR2.1
Issue number: 6.2
Recruitment and Selection Policy
Lead executive Director of People and Organisational Development
Authors details Head of Resourcing - 01244 393100 Anti-Fraud Specialist - 0151 285 4500
Type of document Policy
Target audience All CWP staff
Document purpose Aim to provide best practice guidelines to managers and staff taking part in the recruitment and selection process.
Approving meeting People and OD Sub Committee Date 21/11/19
Implementation date 21/11/2019
CWP documents to be read in conjunction with
HR6 HR2.2 HR2.5 HR2.9 HR3.10 HR5 GR10
Essentials Mandatory Training Policy Pre-employment checks policy – inc. DBS checks Professional registration policy and guidelines Re-banding and evaluation of a new post policy Management of change policy and procedure Employment of young person’s policy Equality, diversity and human rights Policy People and Organisational Development Strategy 2015-2020
Document change history
What is different? Updated job titles re. organisational and departmental re-structures Updated reference to values based recruitment Updated date of NHS Employer Check Standards
Appendices / electronic forms
Amended Appendix 2 in relation to the outcomes of the involvement review and implementation of values based recruitment
What is the impact of change?
No
Training requirements
Training requirements for this policy are in accordance with the CWP Training Needs Analysis (TNA) with Education CWP.
Does this document affect one group less or more favourably than another on the basis of: - Race No
- Ethnic origins (including gypsies and travellers) No - Nationality No - Gender No - Culture No - Religion or belief No - Sexual orientation including lesbian, gay and bisexual people No - Age No - Disability - learning disabilities, physical disability, sensory
impairment and mental health problems No
Is there any evidence that some groups are affected differently? No If you have identified potential discrimination, are there any exceptions valid, legal and/or justifiable? Select
Is the impact of the document likely to be negative? No - If so can the impact be avoided? N/A - What alternatives are there to achieving the document without
the impact? N/A
- Can we reduce the impact by taking different action? N/A
Where an adverse or negative impact on equality group(s) has been identified during the initial screening process a full EIA assessment should be conducted. If you have identified a potential discriminatory impact of this procedural document, please refer it to the human resource department together with any suggestions as to the action required to avoid / reduce this impact. For advice in respect of answering the above questions, please contact the human resource department.
Was a full impact assessment required? No
What is the level of impact? Low
To view the documents Equality Impact Assessment (EIA) and see who the document was consulted with during the review please click here
Do not retain a paper version of this document, always view from the website www.cwp.nhs.uk to ensure it is the correct version
Content Quick reference flowchart - Recruitment Process - Quick Reference Guide ........ Error! Bookmark not defined. 1. Introduction.............................................................................. Error! Bookmark not defined. 2. Content ................................................................................................................................... 5 2.1 Equality and diversity .............................................................................................................. 5 2.2 Recruitment and selection processes ..................................................................................... 6 2.3 Cornerstone commitments for recruitment administration ....................................................... 6 2.4 NHS employment check standards ......................................................................................... 7 2.5 Organisational change ............................................................................................................ 8 2.6 Re-deployment due to disability or sickness ........................................................................... 8 2.7 Vacancy control ...................................................................................................................... 8 2.7 Advertising new and replacement posts ................................................................................. 9 2.8 Who is classed as an internal applicant? .............................................................................. 10 2.9 Additional responsibilities ..................................................................................................... 10 2.10 Secondments ....................................................................................................................... 10 2.11 Fixed term / temporary contracts .......................................................................................... 10 2.12 Involvement of service users and carers in the recruitment process ..................................... 11 2.13 Employment of service users and carers .............................................................................. 11 2.14 Volunteers ............................................................................................................................ 11 2.15 Employment of young persons ............................................................................................. 11 2.16 Shortlisting and interview panels .......................................................................................... 12 2.17 Offers of employment ........................................................................................................... 12 2.18 Withdrawal of an offer of employment ................................................................................... 12 2.19 Recruitment and retention Premia ........................................................................................ 13 2.20 Contract of employment........................................................................................................ 13 2.21 Induction ............................................................................................................................... 13 2.22 Confidentiality and Data Protection ....................................................................................... 13 2.23 Declaration of close personal relationships ........................................................................... 13 2.24 Training ................................................................................................................................ 14 2.25 Medical recruitment .............................................................................................................. 14 Appendix 1 - Secondments ................................................................................................................. 15 Appendix 2 - Procedure for the involvement of service users and carers in the recruitment of staff .... 17 Appendix 3 - Guaranteed interview scheme for applicants with a disability ......................................... 20
Do not retain a paper version of this document, always view from the website www.cwp.nhs.uk to ensure it is the correct version
Quick reference flowchart – Recruitment Process For quick reference the guide below is a summary of actions required.
Recruiting Manager/Panel Chair checks their budget to ensure there are adequate funds.
Recruiting Manager/Panel Chair to plan recruiting process (e.g. agree shortlisting date/interview date with other panel members, decide selection methods, request a Lived Experience Volunteer).
Completion of vacancy in Trac System with details of vacancy, advertising text, appropriate level of approvers, job description and person specification and occupational health risk form.
Vacancies may be subject to ‘Recruitment review arrangements’ / clearing house arrangements procedure.
If the Recruiting Manager/Panel Chair has asked for the advertisement to be advertised in the local press, Recruitment will organise the advertisement through the approved Advertising Agency.
Within 2 working days of the closing date, Recruitment will notify via the Trac System via e-mail to the Recruiting Manager/Panel Chair for shortlisting.
The Recruiting Manager/Panel Chair shortlists on the Trac System and notifies when shortlisting is complete.
Recruiting Manager/Panel Chair confirms via Trac System of interview arrangements. Recruitment to process interview invites within 1 working day. A confirmation e-mail is sent to the manager, together
with interview pack information 1 day prior to interview.
Interviews take place and Recruiting Manager checks candidate’s photographic ID and qualification documents.
Recruiting Manager/Panel Chair informs candidates of the outcome by telephone. Recruiting Manager/Panel Chair updates the Trac system and pulls through successful candidate(s) into pending
offer stage and confirming offer details.
Recruitment sends out conditional offer letter within 5 working days of notification from Trac System of the successful applicant(s).
INTERNAL TRANSFER Offer is subject to satisfactory employment
checks:
Line Manager to liaise with applicant’s current manager to gain verbal
reference – followed up in writing
Completion of Declaration Form
DBS (if appropriate to position)
EXTERNAL OFFER LETTER Offer is subject to satisfactory employment
checks:
Receipt of satisfactory references
Completion of Declaration Form
Occupational Health
DBS (if appropriate to position)
Verification of Identity / Right to Work
Once all employment checks are complete, an e-mail is sent to the manager to advise
that checks are clear.
Once all employment checks are complete, an e-mail is sent to the manager to advise
that checks are clear.
Manager and successful candidate agree start date and inform Recruitment.
Manager and successful candidate agree start date and inform Recruitment. Contract is
sent to candidate within 5 working days of receipt of a start date.