RECRUIT Overview November 29, 2005 Academic Personnel Systems http://www.ap.uci.edu/ 1 Academic Personnel Systems: RECRUIT Please silence cell-phones. There will be a question and answer session at the end of the presentation. Please hold your questions until that time.
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RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
1
Academic Personnel Systems: RECRUIT
Please silence cell-phones.
There will be a question and answer session at the
end of the presentation.
Please hold your questions until that time.
‘Recruit’ OverviewNovember 29, 2005
Section Contents:
2
Academic Personnel Systems (APS)
Network & Academic Computer Services (NACS)
Donald Bren School of Information and Computer Sciences
McDonnell Douglas Engineering Auditorium
November 29, 2005
1:00pm - 3:00pm
Academic Personnel Systems (APS)Academic Personnel Systems (APS)
RECRUITOverviewRECRUITOverview
Academic Personnel Systems http://www.ap.uci.edu/
‘Recruit’ OverviewNovember 29, 2005
Section Contents:
3
ContentsContentsSection 1: Introduction
Section 2: Staff Administrator’s Perspective
Section 3: Applicant’s Perspective
Section 4: Reviewer’s Perspective
Next Steps
Acknowledgements
Academic Personnel Systems http://www.ap.uci.edu/
‘Recruit’ OverviewNovember 29, 2005
Section Contents:
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Section 1: IntroductionSection 1: Introduction
What is RECRUIT?
What will RECRUIT do for me?
Why should I use RECRUIT?
RECRUIT Allows Staff Administrators to…
RECRUIT Allows Applicants to…
RECRUIT Allows Faculty to…
Section Contents:
Academic Personnel Systems http://www.ap.uci.edu/
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
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What is RECRUIT?What is RECRUIT?
RECRUIT is a program for managing the faculty recruitment
process that allows candidates to apply electronically and
enables reviewers to see candidate files online
Section 1: Introduction
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
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What will RECRUIT do for me? Why should I use it?What will RECRUIT do for me? Why should I use it?
RECRUIT greatly reduces time spent coordinating the faculty
recruitment process
RECRUIT links applicants directly to the FAST OEOD survey
and significantly increases survey response rates
RECRUIT incorporates other helpful features, such as printable
colloquia announcements and visit schedules
RECRUIT allows you to print an applicant list for the search
documents
RECRUIT saves a lot of paper and reduces the need to retain
paper files
Section 1: Introduction
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
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RECRUIT allows Staff Administrators to…
RECRUIT allows Staff Administrators to…
Create recruitment positions and assign users and access levels
Set and extend deadlines for accepting applications and modifying file information
Easily view candidate files and documents Easily upload candidate materials to the file when not
uploaded directly by the candidate or reference Designate candidate short list or decision status Cut and paste candidate biographies and colloquia abstracts
into a viewable and printable format Input visit day schedules into a viewable and printable format Print file documents for the appointment dossier Download data for reports and mail merges Archive applicant files electronically
Visit/Seminar Information and Create Visit/Colloquium Information Screens
Comments
Section Contents:
Academic Personnel Systems http://www.ap.uci.edu/
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
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LoginLogin Use UCI network ID & password to login
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
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RECRUIT Administrator’s HomepageRECRUIT Administrator’s Homepage Staff administrators can perform a variety of functions by
clicking on the underlined listings on the homepage
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
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Create/Edit Position ScreenCreate/Edit Position Screen Staff Administrators create positions and enter information to
manage the recruitments
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
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Access Control for a PositionAccess Control for a Position Chairs and Editors have departmental access and can perform
limited functions Reviewers have view-only access, but can also post
comments to the file
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
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Review Position Members ScreenReview Position Members Screen It is easy to check user access for each position
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
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Position page and Field Customization boxPosition page and Field Customization box All Applicants are listed on the position page Users can customize the page to show only those fields that
are relevant to them Users can sort the Applicant list by field Staff Administrators can hide certain files from view or move
Applicants from one position to another
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
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Applicant FileApplicant File Each Applicant file shows basic information and supporting
documents Applicant can include URL pointer to a web site for additional
publications or supplemental materials
Section 2: Administrator’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
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Applicant DocumentsApplicant Documents Selecting a document allows you to view the document
Applicant LoginApplicant Login Applicant views faculty position on the department website Clicks “Apply now” Applicant creates own “Username” & “Password,” then
selects position to apply for
Section 3: Applicant’s Perspective
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
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Applicant InformationApplicant Information Applicant completes basic required
information
Section 3: Applicant’s Perspective
Contact Information
Current Affiliation
Current Job Title
Degree Information
RECRUIT OverviewNovember 29, 2005
Academic Personnel Systems http://www.ap.uci.edu/
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Applicant Status/Main MenuApplicant Status/Main Menu Menu displays current status of application Provides access to edit or obtain help Application status is current as data is added or deleted