Records Management
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Records Management
What is Records Management?
It is Systematic administration of records and documented information for its entire life cycle, from creation or receipt, classification, use, filing, retention, storage, to final disposition.
Records Management
Record It can be in any physical form of
characteristic such as in photograph, drawing, film, pictures, maps, tapes, or documentary materials.
Documents Not all documents become Records, and
similarly not all records are documents.RDP ( Records Disposition Program) – it is
a pre - determined coordinated and well-arranged plan
Records Management
Classification of RecordsActive Record – a record that is
regularly referenced or required for current use.
Inactive Record – a record that is still needed by an organization but not for current operations.
Electronic Record – a record recorded or formatted only a computer can process.
Records Management
Managing Records STORING
IDENTIFYING CIRCULATING
DISPOSAL
Records Management
Legal Value – e.g. affidavit, contracts, titles
Archival Value – e.g. history, research, museum
Fiscal Value – e.g. official receipt, vouchers, payroll
Centralized - One in which the records for several people or units are located in one, central location
Decentralized - One in which the files are located throughout the office, generally at individual work stations
Records Management
Records Management Illustration
Records Management
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