Receipt Reference Guide - UA School of Anthropology · Room Room, 1 King Bed Wilber Wildcat. 1 adult Payment details Price for room 1 Sunday, June 5. 2016 Tax recovery charges and

THE UNIVERSITY OF ARIZONA,

SO Financial Services Office

FSO Travel

Receipt Reference Guide

July 2017

Phone: (520) 621-9097 Fax: (520) 626-1243 Location: University Services Building, 888 N. Euclid, Room 402

THE UNIVERSITY OF ARIZONA,

SO Financial Services Office

Acceptable receipt:^Vltemized

^ ̂ No alcohol

^ ̂Less than per diem

^Shows payment method

Texas A&M linlversUySiiashburger Store 1431

Tlianks and Stg'em

T5D3 Japonica

79 JftH30*16 T:26PH

Ben ChzRE13ULAR

SmashfrlesWilber

TO GO-NAHEXXXXXXXXXXXXOOOOVisa

SubtotalTaxTotal Paid

5.99

1.99

0.00

xx/xx6.64

7.930.56

8 . 6'4

Tell us what you think & recetVEfree smashfries plus receivechances to win dally cash &

other weekly prizes.Review us at:

www.snashburgBrsurvey.coiit

Valid for 30 days CODE:

Spring Heal Plansare Kow Avallablei

«ww,dineoncafipus.co«/taiiiu

Unacceptable receipt:Not itemized

OBA^r

Server: r-KiniAH V (#231)01/25/15 21:09. Swiped

R€c:393

Tt 821 Terra: 5

BJ'S RESTAURANT BREMHOUSE1520 HARVEY RD.COLLEGE STATION. TX 7759B(979)696-5700MERCHANT #:

' CARD TYPE account NUMBERyiSA XXXXXXXXXXXX0900Name * W'^ber wildcatOO TMMSftCTlOH APPROVEDAUTHORIZATION 4; 029190Reference; 0129010000647TRAHS TYPE: Credit Card SALE

13.-43

3^.37

CHECK:

TIP:

TOTAL:

X

**i4!Dupl toate Copy***

CAR0H01.DER WILL PAT CARQ ISSUER ABOVEAMOUNT PLiRSUAKT ID CARDHOLDER AGREEHtNTplease LEAVE SifiNED COPY PGR SERVER


THE UNIVERSITY OF Arizona.

Financial Services Office

Receipt Includes unallowable alcohol

Acenar146 East Houston St

San Antonio, TX 78205(210) 222-2362

Server: Gooez09:05 PHTable 86/10

DDB: 02/25/201602/25/2016

7/70015

SALE

7340044

M^nn wilber WildcatMagnetic card present:Card.Entry Method: S

Approval: 506165

Anount:

+ Included Gratuity:

+ Additional Tip

= Total:

$ 41.06

•8 7.59

I agree to pay the above"total 'amaunfaccordtng-to the

card Issuer agreenent.

Acenar146 East Houston St

San Antonio, TX 7820S(210) 222-2362

Server: GomezTable 86/10Guests: 9

Reprint tf: 1Order Type: Order

02/25/20168:56 Pftf

70015

■ Ij'XENAR HANDSHAKEN HAfifi (2 810.50) ?\.m\^wnnrracDs —

3 Items

SubtotalTax

$

Total

Gratuity 20.001Total

Balance Due

37.95a.ia*.

41.087.59

48.67

49.67

Acenar-'146 E. Houston

.San Antonio, Texas 78205..-4210 ) 222-2362_ •

Acenar146 E. Houston

San Artonio, Texas 7B205(210) 222-2362

Alcohol plus applicable tax and tip removed

Reimbursable amount = $21.74


Example of valid lodging receipt for pre-paid lodging from

Hotels.com

Courtyard by Marriott Chapel Hiil

100 Marriott V\^y

Chapel Hill

27517

NO

US

4-10198830700

Company name

Travelername

Purchase dates

Purchase amount

Proof/method of payment

Itemlzation

Hotels.conn confirmation number 129443843614

Check-in Sunday. June 5,2016 (3 PM) -

Check-out Monday, June 6,2016 (noon)

Your stay 1 night, 1 room

Cancellation policy Non-refundable

Total amount paid

Room details

$134.89

Room Room, 1 King Bed

Wilber Wildcat. 1 adult

Payment details

Price for room 1 Sunday, June 5. 2016

Tax recovery charges and

service fees

$118.32

$16.57

Total amount paid $134.89t

Amount left to pay so.oo

jvy5A[ Thanh you for paying.using your Visa ending in 1398. Your booking isguaranteed.

You'll need to pay any additional charges and fees incurred during your stay at the

hotel in theirlocal currency.

Example of valid lodging receipt:

^ airbnbEmail Receipt Print Receipt

Customer Receipt

Confirmation Code; DE54AH

Sun, September 13. 2015

Receipt#2117192187

Guest

Travel Destination

Accommodation Address

Travel Property

Accommodation Type

Nights

Arrive

Wed, November 11, 2015

Payment DetailsPayment received: Sun, September 13, 2015

$120 X 4 Nights

Airbnb Service Fee

Payment (DISCOVER xxxxxxxxxxxx0069)

Company name

Traveler name

Purchase dates

Purchase amount


Itemlzation

Wilma Wildcat

Denver. CO

Denver, CO 80202, United States

Walk 2 downtown/ convention/16th st

Private room

4

Depart

Sun, November 15, 2015

Balance

$480

$58

$538

$0

Sent with from Airbnb HQ

Email preferences

Example of designated lodging receipt with unallowable room

service, restaurant, or other charges.

HYATTREGENCY'

INFORMATION INVOICE

Payee Wilma WildcatStreet Address

Tucson, AZ 8SXXX

United States

Proof of designatedlortgng allows for

reimbursement whei7

over per diem

Confirmation No.

Group Name

Booking No.

6276963701

No Am Congress for Collegiate Mascots

32C6DHTX

Hyatt Regency S^n FranciscoFive Embarcaderb CenterSan Ffandsco, CA 94111

Tel: 415.788.1234Fax: 415.398.2587

wwvu.sanfranciseo.hvfltt.cQm

Room No. 1135

Arrival * 10^07-15

Departura -10^13-15

Pago No, 1 of 2 "

Folio Window 1

Folio No. >50007

Data ■Oeeciiptlon 'Chaffleai-r; Credits

10-07-15 Package Room10-07-15 OccupancyTax10-07-15 Tourism A^essment10-07-15 CA Assessment10-07-15 Moscone District Assessment.10-08-15 • Ecliose Bar Lunch Beveraoa

10-08-15 Package Room10-08-15 Occupency TskiO-08-15 Tourism Assessment10-08-15- CA Assessment10-06-15 Moscone District Assessment10-09-15 «Ediose Bar Dinner Beveraae10-09-15 - Edipse Bar Oinner Beverage10-09-15 Package Room10-09-15 -Occupancy Tax10-09-1$ Tourism Assessment10-09-15 QA Assessment16-09-15 Moscone District Assessment10-10-15 - Ediose Bar pinner Beverage10-10-15 Package Room10-10-15 OccupancyTax10-10-15 Tourism Assessment10-10-15 CA Assessment10-10-15 Moscone District Assessment10-11-15 - Edipse Dinner Beverage10-11-15 Package Room10-11-15 OccupancyTax10-11-15 Tourism Assessment10-11-15 CA Assessment10-11-15 Moscone District Assessment10-12-15 Package Room10-12-15 OccupancyTax10-12-15 Tourism Assessment10-12-15 CA Assessment10.12-15- Moscone District Assessment10-13-15 Visa

Room service allowable if:

-Itemized summary Included AND-No per diem requested AND-Amount does not exceed allowable per diem

Room# 1135: CHECK# 5929

Room# 1135: CHECK# 5094Room# 1135: CHECK# 4787

Room# 1135: CHECK# 4856

Room# 1135: CHECK# 4962

289.0040.462.890.50'3^1

289:0040.46

2.890;S0

161

269)0040.462.890.503.61

XXXXXXXXXXXX3797 XXOOC 2,310.00

Total Reimbursable amount = $2,018.76 2,310x0 2.310.00Guest SIgratura Balance 0.00

Example of potential duplicate payment when receipt does not

show proof of payment.

Company name

Traveler name

Purchase dates

Purchase amount


Itemization

«30(.B4

WMl 11101

mrTirnri DSDShows a balance

Tucaoxif AS 65719

530-908-5660

httpt//iivir.aieffchotai«.eaai Submitted with expense

reimbursement

iSloft

Wildcat, Wilma Paga Rtadier

Oo«st BUBb«r

Velle ZD

Vo. Of Oaaat

Boom RuifMr

Tiaa

I

57778

D

1

423

10-a4-3(

Xsvelca Bbr

Arrlva Data

Dapairt Data

oes4S

10000077C9

I0-03-3CM

10-07-30H

Infoxnation Isvelea

10-03-30H

io-02-aoH

lO-oa-acB

lo-oi-aoB

10-03-30>

10*OS-20H

JAafj

BT433

*9422

27433

St433

87423

87423

8oaa CAasga

8ow 7az

Clty/becaZ Tas

8eoa CSaxga

Seas Tlx

Clty/beeal 7«s

•• Tetal

IMS.00

•M.37

13.00

IMS.00

114.27

13.00

1904.84 10.00

iSloftA vitiOH w MOKK

Billed directly to UA

Aloft Tucson UniversityInvoice #tlO0(X)O7769-57778

To: Univereity of ArizonaAttn: Accounts Payable

10/04/20]

DATS on OCKRmON pwnaEt AMOUNT MC

1(M3-04/13 Lodging tor Wilma Wildcat2 GuBstroom Rato moo

Occupancy Tai 14.27CiyTw 300

taoaji

$305;64 ^

Hotel confirmation and reservation

documents are not allo\A/able/valid

receipts.

Rooms:

YOUR INroRMRTlON

Guest Naioe:

Company name

Traveler name

X Purchase dates

X Purchase amount

X Proof/method of payment

Itemization

Wilma Wildcat

Email: wilmawildcatg)email^rizQna.edu

Loyafty Level r ffot a m^mb^rV

HOTEL AND RATE lNt=ORMATXON

Hotel name: a KlmptorM^ Hotel

Hotel address:155 Portland Street Boalofv MassachusettsQ2I14

PhOfie/FAx number; 1-517-557-5555 ph 1-617-557-0005 fax

Your rate: Advance Purchaae Rate

Your room type; King Deluxe Room

Nightly rates;

Saturday, October 24, 2015 USD 339.19Sunday, October 29,2015 USD 339.1$Monday, October 26, 2019 USD 339.15Tuesday. October 27. 2015 USD 339.15

Average nightly rate: USD 339.15

Approximate total charges: USD 1,552.04

PACKA^ INFO

PAYMENT AND CANCELLATION POUCY

Policy Information:

Thia credit card is being used to guarantee vcurroom. Please provide a credH; card at the time ofcheck In Ibr room, tax 4 Incidentals^"Reaervaiioii le pre-pald & no« refundable. Thetime for canceling this reservation has passed.If you cancel this reservattojv you forfeit room& taxfOrthe entire stay. An early departure feein ttia imQurrt of up to 1 nl^hfs room and texmay apply."

RESERVATION MODIFICAHON OR CANCELLATION

If you would like to irwdify or Cancel this reservatioTi. ciicl; Ivjro.

Airline ticket receipt sample:Company name

Traveler name

Purchase dates

Not economy class—not allowable

No dinner per diem should be requested for this day

Carrier Right# Departing Arriving

1412

Amencan

Wilber wildcat

DALLAS FT WORTH

SAT 07JUN

1:50 PM

Seat 2E ^[" Fifst Cl ^

MIAMI INTERNTNL

5:45 PM

FF#: EMe9688 EXP

933

American

MIAMI INTERNTNL

SAT 07JUN

6:55 PM

GUAYAQUIL

wiibflr Wildcat Seat 38 ^^^'^siness10:20 PM

FF#: EME9608

Fare Code

Purchase amountTUCSON Not Economy A DALLAS FT WORTH

Proof/method of 1648 SAT07JUN A

payment American

C

6:00 AM 10:15AM

Wllbar Wildcat Seat 4B First Ci ^ FF#: EME9688 EXP Continental BfastItemization

A

Snack

No meal perdlenv

when Included

twlth flight

.EXP DiiDinner

Padsenger Ticket # Fare-USDTaxes and Carrier-

ImDosed FeesTicket Total

Wllber Wildcat 0012332539247-48 -1569.00 116.91 1685.91

EB Visa XXXXXXXXXXXX8793■

$1685.91

Example of valid rental car receipt:From:

Sent:

To:

Subject:

Customerseivice@enterprisexomThursday, May 19, 2016 12:29 PMWllber Wildcat <wilberwi[dcat(gtemail.arlzona.edu>

Enterprise Rental Agreement 4GG26F

ARIZONA GROUP, 3313 E SPEEDWAY BLVD, TUCSON, AZ B57163S35 (520) 321-0881

RENTAL AGREEMENT REF#

92288 4GG26F

RENTER

Wildcat, Wllber

DATE & TIME OUT

05/17/2016 04:34 PMDATE ft TIME IN

05/19/2016 07:30 AM

BILLING CYCLE

24-HOUR

VEH #1 2016 NISN NOTE 5DSV

VIN# 3NlCE2CPdGL352665

Lie# ATr9615

MtLES DRIVEN 12

SUMMARY OF CHARGES

Charge Description

Company name

Traveler name


Itemization

Purchase dates

Purchase amount

Date OuatttHv Per Rate Total

TIME & DISTANCE 05/17 -05/19 2 DAY $29.73 $59.46

REFUEUNG CHARGE 05/17 - 05/19 SO.GO

|\i./ . -.1. -r ' . i.' Subtatait* 1", • -.-f-" 959;46

Taxes ft SurchargesRENTAL SURCHARGE - PIMA COUNTY 05/17 - OS/19 1 RENTALTRANS PRIVILEGE TAX 05/17 • 05/19VEHICLE aCENSE SURCHARGE 05/17 - 05/19

$3.50

8.1%

S%

$3.50$4.82$2.97

•970.75

Total Amount Due $0.00

PAYMENT INFORMATION

AMOUNT PAID TYPE CREDIT CARD NUMBER

970.75 Visa )0(xxxxx}txx}n(6878 PENDING

Examples of rental car receipts with unallowable items:

ARIZONA fiROUP« 3313 E SPEEDWAY BLVD, TUCSON, AZ $57163333 (920) 321-0881

RENTAL AORBEMBHT REP#

84393 2VTMY8

RENTER

Wildcat, Wilber

DATE ft TIME OUT11/16/2015 04:26 PHDATE ft TIME IN

11/19/2015 03;26PM

BILLING CYCLE

24-HOUR

VEH #1 2015 PORD FOCU 4SEVIN# 1FADP3F2BFL30155S

UC# 7LM0117

MILES DRIVEN29B

SUHNARV DP CHARGES

Date Rate Total

TIME & DISTANCE 11/16-11/19 3 DAY $34.99 $104.97

DW

PAl

RAP

11/16-11/1911/16-11/1911/16 - 11/19

33

3

DAY

DAY

DAY

$18.99$3.00$3.99

$56.97$9.00

111.97

REFUEUNG CHARGE 11/16 - 11/19 $0.00

SiNrtotali $182.91

Taxes ft Surchar^eeRENTAL SURCHARGE -

COUrtTY11/16 - 11/19 1 RENTAL $3.50 $3,50

TRANS PRIVILEGE TAX

VEHICLE LICENSE

SURCHARGE

11/16-11/19

11/16 - 11/19

8.1%

5%

$14.08

$9.15

Total Charqes; I $209.64

Optional insurance

charges are notallowable

Tbtal Amount Due

PAYMENT INFORMATION

AMOUNT PAID TYPE

$209.64 Visa

$0.00

CREDIT CARD NUMBER

xxxxxxxxiooa

RECEIPT YOUR TAXABLE FEES

fjflntal Agreeaent Nuaber: 223640056Vehicle RuBber: 63004975

YOUR INFORHATION

Wildcat, W.AVIS DISC:PAYHENT HETHOD:

]!20.97

COSTCO TRAVELMASTER XXe875

YOUR RENTAL

Picked up: BURDate/TiBie: OCT 13. 2014e08 08AMReturned: BUR

.Oate/Tlmer OCT 16. 2014806:10AHVeh Group: IntermediateVah Charged: CompactVehicle: TOYOTA COROLLA 4 OROdometer Out: 32882Odometer In: 32960Fuel Reading: Full

11% FEE

FAC CHARGE 6 OO/DYVEH Lie RECOUP 1.19/DY

YOUR SUBTOTALtaxable subtotTAX 9.000%

your RON TAXABLE ITEHS2.6% TAF

246.8522.22

4.81

273.66273.68O.DO

YOUR VEHICLE CHARGES

I MINIMUM CHANGE 185 00|- YflUR TIME AND MILEAGE: , _ 186.00

GPS/Navigation systems.

Car Seats, non-economy

class are not allowable

TOTAL CHARGESNET CHARGESYOUR TOTAL DUE:

PAID ON MASTER XX6875••CONCESSION RECOVERY FEE2.6* TOURISM ASSMMT FEE

GPS 18 6.89/DY EA= 20.97*1

THANK YOU FOR RBfTlNG WITH AVIS

Toll Pass inQuiries,visit cMm.e-toUs.coa

or call HTA at l-«6e-642-2aeeOther inquiries or e->receipt visit

WS*.AVI$.CON

or call 616565-1169

RA 329d104l4 BilOfcnUI 16-SEP-2015 03:53 PMkimm£ imt mRolurn .22*SEP-2016 "11:37 iWALaJouERQUE iNrL m ■

.wildcat, Wilma

Vehtcls f 67l(<l6edCRlCtlMT

Class liriven k'AR.*License#H/Kins Hrtyen 721'H/Km Out - 8169H/Kns In 6590

Class Diargsd ICARStale/Province M

U OF A.SHORES-Billinfl Rei AdiniEBjoniCharms No Uni t.

!te"UNLIM m 0 H^KmDSCNT rtt S.fluitCONCESSIflHFEE 11.11 PCTNH IfASED VEHIClf SUHaCjeo CFCVLf ECW HENTAl. TW iS.'OOO X.SALES'THKeMaeK

*

To It I Chargas

Dopofilt Vlsa^54a9

AiDouni Qua

Price21.99124.21

163.93*

mw0.00"-6.21"

3C.49"14.00

IS.75*

2.52*16.0323.05

USD 373.77

USD 3rj.77

THE UNIVERSITY OF Arizona©

so Financial Services Office

Company name

Traveler name Emailed receipts should show UA email address

Purchase dates

Purchase amount


Itemization

Sent from my iPhone

Begin forwarded message:

From: Uber Receipts <[email protected]>

Date: June 13, 2016

To: <[email protected]>

Subject: Your Monday Afternoon trip with Uber

UBER JUNE 13,2016

$39.59 Ths.ika for chcosing Ube:. I5:«w

FAftE BREAKDOWN

1.00

29.00

4.17

T-..Map data 62016 Googls

0 12:25^2701.273$ UTennralRd.

Houston, TX

0 01:03^,inlerstate 10 Frcntase Rd & MO

& Sam Houston Tolvvsy,

Houston, 7X

Base Fare

Distance

Time

Subtotal

BooJiig Fee (?)

2% tax required by Vie Ciy of Houston

(?)

Arpon SurcHsrge (?)

CKARGEO

S) Personal 7994

$34.17

1.95

0.72

^75

$39.59

CAR

uberX

U11£S

33.^

TOFTIUE

mMsz


Receipt Reference Guide - UA School of Anthropology · Room Room, 1 King Bed Wilber Wildcat. 1 adult Payment details Price for room 1 Sunday, June 5. 2016 Tax recovery charges and

Documents