RDA Test “Train the Trainer” Module 5: Identifying Persons [Content as of Mar. 31, 2010]

RDA Test “Train the Trainer”

Module 5: Identifying Persons

[Content as of Mar. 31, 2010]

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RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 2

Scope of “person”

• Definition (RDA 8.1.2) = “An individual or an identity established by an individual (either alone or in collaboration with one or more other individuals)”

• RDA 9.0: Includes fictitious entities– Non-human entities (e.g., Miss Piggy, Snoopy) now in

scope if presented as having responsibility in some way for a work, expression, manifestation, or item

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 3

Language and script

• RDA 8.4• Name in the language and script in which it

appears in the resource used for name– Alternative: a transliterated form as a substitute for

or in addition to the found form

• Other attributes in language and script prescribed in instructions

• If no language or script prescribed, then in language/script preferred by the agency (0.11.2)

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 4

General guidelines (RDA 8.5)

• Capitalization of name – see RDA appendix A.2• Numbers in name in found form• Accents in name as found; add if needed• Abbreviations in name – see RDA appendix B.2• Changes from AACR2:

– Retain hyphens between forename and surname– Insert space after full stop following initials (PCC

practice now in RDA)

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 5

Terminology

• Name of the person: “word, character, or group of words and/or characters by which a person is known”

• Preferred name– For current implementations = the form of name used

when constructing the authorized access point

• Variant name– For current implementations = the form of name used

when constructing a variant access point

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 6

Elements covered in this module

• Core

• Core if …

• Other elements if change from AACR2

• MARC 21 changes included in the above

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 7

Sources of information

• Preferred name: priority order (RDA 9.2.2.2)– Preferred sources of information (RDA 2.2.2)

in resources associated with the person [where person has responsibility – i.e., is more than subject]

– Other formal statements appearing in resources associated with the person

– Other sources including reference sources

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 8

Preferred name for the person

• RDA 9.2.2

• If individual has more than one identity, a preferred name for each identity (RDA 9.2.2.8)– No time period restrictions

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 9

Form of preferred name

• Choose the form most commonly known

• Variant spellings: choose the form found in the first resource received (RDA 9.2.2.5.4)

• For names containing a surname, include words, etc., indicating relationships (e.g., Jr., Sr., IV) -- not just to differentiate (RDA 9.2.2.9.5)

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 10

Example: Name with title/term

• MARC: still encode title/term in subfield $c of authorized access point

100 $a Rogers, Roy, $c Jr., $d 1946-670 $a Growing up with Roy and Dale, 1986:

$b t.p.(Roy Rogers, Jr.) p. 16 (born1946)

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 11

Using terms of address

• Not as additions to names

• May be part of a preferred name:– When the name consists only of the surname– If for a married person identified only by a

partner’s name and a term of address– If part of a phrase consisting of a forename(s)

preceded by a term of address

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 12

Date associated with the person

• RDA 9.3

• Any of three dates can be the core element:– Date of birth– Date of death– Period of activity of the person if dates of

birth/death not known -- no restrictions on time period

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 13

Changes when giving dates for persons

• Months not abbreviated

• If known to be one of two years: two years (each four digits) separated by “or”

1936 December 17

1742 or 1743

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 14

Changes when giving dates for persons

• Abbreviations “cent.,” “ca.,” “b.,” “d.,” and “fl.” not in appendix B– “cent.” becomes “century”– “approximately” replaces “ca.”– “b.” and “d.” dates can use hyphens instead of

words– “fl.” becomes “flourished”

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 15

MARC for Date … person

• Access point: subfield $d

• 046 field:– $f: birth date– $g: death date– $s: start date (for period of activity)– $t: end period (for period of activity)

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 16

MARC examples: Date … person

046 ## $s 1719 $t 1758100 1# $a Smith, John, $d flourished 1719–1758

046 ## $s 2000100 1# $a Allen, Charles, $d 21st century

046 ## $f 1932 $g 2009100 1# $a Kennedy, Edward M. $q (Edward

Moore), $d 1932-2009

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 17

Title of the person

• RDA 9.4

• Scope: word or phrase indicative of royalty, nobility, or ecclesiastical rank or office, or a term of address for a person of religious vocation

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 18

MARC for Title of the person

• Access point: in subfield $c, preceded by a comma

• No separate field for this element

046 ## $f 1946100 0# $a Carl $b XVI Gustaf, $c King of

Sweden, $d 1946-

046 ## $f 1927100 0# $a Benedict $b XVI, $c Pope,

$d 1927-

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 19

Other designation associated with the person

• RDA 9.6• Scope: term other than a title that is

associated with a person’s name

• Application:– Christian saint: record “Saint”– Spirit: record “Spirit”

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 20

MARC for Other … person

• Access point: subfield $c (“Saint” preceded by comma; “Spirit” enclosed in parentheses at end of authorized access point)

• No separate field for this element

046 ## $f 1412 $g 1431100 0# $a Joan, $c of Arc, Saint, $d 1412-1431

100 0# $a Joan, $c of Arc, Saint, $d 1412-1431 $c (Spirit)

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 21

Identifier for the person

• RDA 9.18• Scope: “character string uniquely associated

with a person, or with a surrogate for a person (e.g., an authority record), that serves to differentiate that person from other persons”

• Precede the identifier with indication of person or agency, etc., responsible for assigning the identifier

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 22

MARC for Identifier for a person

• In access point in bibliographic records, record control number in MARC subfield $0 (Authority record control number)

• In authority records:– a record control number in field 001, 010, etc.– other identifiers in field 024 with first indicator “7”

(ensure that source of code has been added to MARC list cited in subfield $2)

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 23

Core elements to distinguish

• RDA 0.6.4: If elements are being recorded to distinguish the preferred name of one person from that of another, record the elements:– either as additions to the authorized access

point representing the person [RDA Test],– as separate elements, or– as both

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 24

Fuller form of name

• RDA 9.5• Scope:

– Full form of a part of a name represented only by an initial or abbreviation in the form chosen as the preferred name, or

– A part of the name not included in the form chosen as the preferred name

• Core if needed to differentiate

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 25

MARC for Fuller form of name

• Access point: subfield $q recorded within parentheses

• No separate field for this element

100 1# $a Smith, Nancy E. $q (Nancy Elizabeth)

100 1# $a Williams, John $q (John Dudley)

100 1# $a King, $c Mrs. $q (Annie Liddon)

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 26

Field of activity of the person

• 9.15• Scope = “field of endeavour, area of expertise, etc.,

in which a person is engaged or was engaged”

• Core:– for a person whose name consists of a phrase or

appellation not conveying the idea of a person– if needed to distinguish one person from another with the

same name

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 27

MARC for Field of activity of the person

• Access point: in subfield $c, enclosed in parentheses (some were preceded by a comma in AACR2 records)

• 372 field: subfield $a

100 0# $a Spotted Horse $c (Crow Indian chief)

372 ## $a Crow Indian chief

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 28

Profession or occupation

• 9.16• Scope = “a profession or occupation in which

a person works or has worked”

• Core:– only for a person whose name consists of a

phrase or appellation not conveying the idea of a person

– if needed to distinguish one person from another with the same name

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 29

MARC for Profession or occupation

• Access point: in subfield $c, enclosed in parentheses (some were preceded by a comma in AACR2 records)

• 374 field: subfield $a

100 1# $a Watt, James $c (Gardener)374 ## $a Gardener

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 30

Another change from AACR2

• Additions to access points representing persons limited to those in RDA 9.19.1.2 [those additions addressed in earlier slides]:– not titles of position or office– not initials of academic degrees– not initials denoting membership in an

organization

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 31

Current authority record practice now in RDA

• Status of identification (RDA 8.10)– MARC 008/33

• Undifferentiated name indicator (RDA 8.11)– MARC 008/32

• Source consulted (RDA 8.12)– MARC 670

• Cataloguer’s note (RDA 8.13)– MARC 667

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 32

MARC coding changes for RDA authority records

• 008/10: value “z” (Other)

• 040 $a ___ $b ___ $c ___ $e rda

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 33

Other new fields in MARC authority format for persons

• 370: associated place

• 371: address

• 373: affiliation

• 375: gender

• 377: associated language

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 34

MARC Authority 670 field

• If no separate MARC field for an RDA element for persons (e.g., fuller form of name), generally give information in 670 field

• Agency decision for repeating in 670 field any element already recorded in a separate MARC field– Many of new MARC fields include “source”

subfields

RDA Test Training: Content as of Mar. 31, 2010 -- Module 5 35

More information on authority format new fields

• LC Network Development and MARC Standards Office site:

• Training document #5 for LC’s proposed practice for the RDA Test

http://www.loc.gov/marc/authority/ecadhome.html