R&B RTI FINAL

CHAPTER – 1

PERTICULARS OF THE ORGANISATION

The Roads & Buildings department is responsible to execute different works, as detailed below.

Construction and maintenance of Roads, Bridges, Causeways.

Construction and maintenance of National Highways with the fund support from Government of India.

Construction and maintenance of certain public buildings that belongs to the Government of Andhra Pradesh.

The operations of the Department are in the name and authority of the Governor of Andhra Pradesh.

The Minister for Roads & Building and Ports in the State Cabinet is responsible to the State Legislature relating to the works of the Department.

At the Government level, the functions of the Department are looked after by Secretary to Government of Andhra Pradesh.

The Department is headed by one Engineer-in-Chief (R&B), with jurisdiction over the entire Department in administrative matters.

One Corporation by the name Andhra Pradesh Road Development Corporation (A.P.R.D.C.) has been established in October 1997 by raising funds through public contributions, for development of important roads.

There are 7 Wings at present in the Roads & Buildings Department

S.No Wing Head of the Wing Designation Functions

1 Administration Sri G.V.Nageswara Sastry

Engineer-in Chief(R&B), Administration.

In charge of all administrative matters pertaining Roads & Buildings Department.

2 Roads Sri K.Siva Reddy Chief Engineer (R & B), Roads

In charge of construction & maintenance of State Roads including under plan, Non-plan, CRF, APRDC, ROBs and RUBs.

3 Buildings Sri N.Rama Rao Chief Engineer(R&B), Buildings

In charge of construction & maintenance of Government Buildings

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4 National Highways

Sri G.V.Nageswara Sastry

Chief Engineer(R&B), National Highways

In charge of construction and maintenance of National Highways in the State except the Externally Aided Projects which are being looked after by the National Highways Authority of India

5 Externally Aided Projects - APSHP & APERP

Sri V.Ravindranath Chief Engineer(R&B) and Managing Director, APRDC

In charge of Externally Aided Projects – APSHP, ERP & BOT Projects

6 NABARD Project

Sri N.Rama Rao Engineer-in-Chief(R&B), NABARD.

In charge of works sanctioned under the NABARD Schemes

7 Andhra Pradesh Road Development Corporation (APRDC)

Sri V.Ravindranath Chief Engineer(R&B) and Managing Director, APRDC

Funds raising, management, policies, Works sanction etc for the APRDC except execution

CHAPTER – 2

THE POWERS AND DUTIES OF ITS OFFICERS AND EMPLOYEESAND

NORMS SET BY IT FOR THE DISCHARGE OF ITS FUNCTIONS

S. No.

Designation of the officer Powers and duties of the officers

1. Engineer-in-Chief (R&B), Administration & National Highways

The Engineer-in-Chief(R&B) Administration is assisted by Deputy Engineer-In-Chief(R&B) Administration in the rank of Superintending Engineer. He has control of entire Administration and is responsible professional advisor to the Government.He recommends to the State Government for removals, transfers and postings of Employees such as Superintending Engineers, Executive Engineers, Dy. Executive Engineers and subordinate officers. The Engineer-in-Chief has the powers to appoint / dismiss Assistant Executive Engineer / Assistant Engineer, clerical and other technical sub-ordinates and last grade service staff of the Department, as per the relevant service rules in force.The Engineer-In-Chief (R&B) National Highways is assisted by the Superintending Engineer (Designs) and three Executive Engineers in his office. In the field, there are

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three circles, headed by Superintending Engineers, located at Vizianagaram, Ananthapur and Hyderabad. There are 10 divisions under these Superintending Engineers.He has state wide jurisdiction and is responsible for execution and maintenance of all National Highways passing through Andhra Pradesh i.e., 4719 km. The funds allotted for execution and maintenance of all National Highways are by Government of India, Ministry of Road, Transport and Highways (MoRTH). The Government of India as a policy, have decided to widen the existing National Highways to four / six lanes and are taken up the Golden Quadrilateral project by National Highways Authority of India connecting four Metros viz. New Delhi, Mumbai, Chennai and Calcutta. Some of the important Highways in the State have been handed over to the NHAI to about 1834 km. Recently the Government of India has declared new National Highways. Seventeen important State Highways are proposed for upgradation as National Highways for a length of 4590 km and are sent to Government of India for approval on NH-5, Chennai-Vijayawada section. Some of the reaches and bridges have been given under build, operate and transfer scheme to the private agencies. All the major works are approved by the M.O.S.T. / Government of India.

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2. Chief Engineer (Roads) The Chief Engineer (R&B) Roads is assisted by Deputy Chief Engineer (R&B) Roads, who is in the rank of Superintending Engineer and two Executive Engineers. In the field he is assisted by 16 (sixteen) Superintending Engineers and 60 (sixty) Executive Engineers. The Chief Engineer (R&B) Roads is in charge of improvements and maintenance of 60,702 km. of road and also in charge of construction of ROB / RUBs at eligible level crossings.He is responsible for Budget allotment and make sure that it is fully utilised and ensure that the funds which are not likely needed to be surrendered to Government for its appropriation.

3. Chief Engineer (Buildings) The Chief Engineer (R&B) Buildings is assisted by Deputy Chief Engineer (R&B) Buildings who is in the rank of Superintending Engineer. One Superintending Engineer heads the Headquarter Circle at Hyderabad with five divisions exclusively attending to Building works in Hyderabad. One Superintending Engineer heads the Electrical circle with four Electrical divisions at Hyderabad, Hyderabad (Rural), Kurnool and Guntur each of which is headed by an officer of Executive Engineer rank.At the level of other Circles and Divisions, the field staff under the Chief Engineer (R&B) Roads look after the Building works as a composite unit of Roads and Buildings.The Chief Engineer (Buildings) has state wide jurisdiction and is responsible for execution and maintenance of residential and non-residential Government buildings.He is responsible for Budget allotment and are fully utilised and ensure that the funds which are not likely needed to be surrendered to Government for its appropriation.

4. Chief Engineer (Nabard) The Engineer-in-Chief looks after the works funded by ‘NABARD’, started in 1996-97 with RIDF-II to RIDF-X taken up for improvements of Z-P taken over Roads (Rural Roads) and Bridges works taken up under ‘NABARD’ loan schemes.

He is assisted by one Superintending Engineer in his office. At the Circle and Division level, the Superintending Engineers and Executive Engineers working under the supervision of Chief Engineer (R&B) Roads execute the works taken up with loan from Nabard.

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5. Chief Engineer and Managing Director, A.P.R.D.C.

The Managing Director, A.P. Road Development corporation looks after Externally Aided Projects and projects taken up on BOT basis. Six divisions at Warangal, Jangareddigudem, Vinukonda, Piduguralla, Tirupathi and Cuddapah each headed by an Executive Engineer look after the works under A.P. State Highways Project. Another four divisions, each headed by an Executive Engineer at Visakhapatnam, Kakinada, Nellore and Hyderabad look after the works under A.P. Emergency Reconstruction Project.The Managing Director, Andhra Pradesh Road Development Corporation in the rank of Chief Engineer is looking after the A.P. Economic Restructuring project works with World Bank assistance for Rs. 1,845 Crores for Road works and core network for improvements taken up by the A.P. Road Development Corporation. So far it has completed 1,500 km of Road works and A.P.S.H.P. works.He also looks after works taken up with HUDCO loan assistance which includes Municipal Roads and BOT projects. The Managing Director, A.P.R.D.C. is also conducting training programme to the staff of (R&B).

6. Superintending Engineer The Administrative unit of the Department is the circle. He is responsible for administration and control over important works and to inspect the works in his circle and execution is done as per standard specifications. He inspects Division offices annually and checks the registers, accounts M-books, agreements, preparation of estimates, plans and office work and makes detailed reporting to his higher officers.CR’s of Executive Engineers will be written based on the performance of physical and financial targets and achievements.

7. Executive Engineer The Executive unit of the Department is Division. The Executive Engineer is responsible to the Superintending Engineer for execution and management of all works within his Division. He is responsible for Administrative control over his Division and to inspect important works and check measures at random and execution done is as per standard specification any defective execution he will be held responsible. He is responsible for inspection of pre-monsoon and post-monsoon bridges / culverts / cause ways and buildings and provide relief operation and restoration of traffic during Natural Calamities.The Executive Engineer is prohibited from commencing any work or expending any public funds without the sanction of competent authority and making any major deviations from sanctioned designs and submit the closed works accounts

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and completion reports.The performance of the Executive Engineer will be assessed by the Superintending Engineer based on the physical and financial targets and achievements and CR’s written.He is ex-officio public relation officer to interface with public and liaison with the other departments and providing security arrangements for visiting of VIPs. He issues Distance Certificates, Cinema Hall Fitness Certificates, Rental Certificates, Fitness for Public Related Structures.

8. Dy. Executive Engineer A Division is divided into Sub-Division. The Sub-Division is headed by the Dy. Executive Engineer and he is responsible to the Executive Engineer for management and execution of works within the Sub-Division. No Sub-Division can be constituted without sanction of the State Government. The Dy. Executive Engineer is responsible for supervising the works, quality and quantity wise, check-measuring and scrutinising bills confirming to agreement conditions and specification. The performance of the Dy. Executive Engineer is assessed by the Executive Engineer depending on out-turn physical and financial targets and achievements. The Dy. Executive Engineer has to report monthly abstract of stock receipts and stock issues, monthly accounts, half yearly balance return of stocks, progress reports on works, etc.The Dy. Executive Engineer is responsible for inspection of pre-monsoon and post-monsoon bridges / culverts / cause ways / buildings and look after relief operation during Natural Calamities. He has the general control over Assistant Executive Engineers / Assistant Engineers and other sub-ordinate staff working in Sub-Division and making payments of staff and work-charged establishment.

9. Assistant Executive Engineer / Assistant Engineer

The Sub-Division is divided into Section. The Sections are headed by the Assistant Executive Engineer / Assistant Engineer. The Assistant Executive Engineer / Assistant Engineer is an initial unit officer and is responsible to the Dy. Executive Engineer for management and execution of work within the section. He should be conversant with all rules and regulations and discharge his duty efficiently and develop tact in dealing with the general public members of other department, his own sub-ordinals and superiors and the contractors and labours employed on works and posses a genial temper, considerable patience and a spirit of good will, a high sense of duty exemplary character and conduct for good and efficient service to the public. The section officer in entrusted with the preparation of surveys, plans and estimates, execution of new works, maintenance of Roads and Buildings works, preparation of bills for work done, FNPRS, maintenance of accounts connected with the

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works, maintenance of registers, submission of returns, enquiries into complaints by ryots, contractors and sub-ordinate staff and he should be well conversant with A.P.D.S.S and M.O.S.T. specification P.D.W codes and accounts codes, SSR and data statements, and A.P. civil services conduct rules, manual of pay and allowances and district office manual. The performance of the Assistant Executive Engineer / Assistant Engineer is assessed by the Dy. Executive Engineer concerned depending on the out-turn physical and financial targets and achievements and CR’s written. The Assistant Executive Engineer / Assistant Engineer is responsible and prevent encroachment on Government Roads and Buildings and loss of property and materials. The Assistant Executive Engineer / Assistant Engineer should take care to ensure the safety and convenience of the public during execution of work and ensure to interfere as little as possible with traffic. The Assistant Executive Engineer / Assistant Engineer has to inspect annually public buildings and record inspection notes and report to the higher officers. For any serious accident he should report the information to proper civil authorities.

CHAPTER-3

PROCEDURE FOLLOWED IN DECISION MAKING PROCESS INCLUDING CHANNELS OF SUPERVISION AND

ACCOUNTABILITY

The Organization structure showing the decision making process and flow of authority for supervision and accountability is given in Annexure-‘A’.

Procedure, followed by R&B Engineers in Decision making is governed by AP PWD code, AP Financial code and AP Accounts code. It depends upon the type of activity and the decision to be taken by a particular cadre of Engineer, concerned.

Decision making of R&B Engineers involves various activities of (a) Administrative Sanction of the works (b) Technical Sanction of works (c) Fixing the executing Agency / Contractor (d) Execution of the work (e) Payment of the bills (f) Transfers and other personal management.

a) Administrative Sanction of the works:- AEE ( Assistant Executive Engineer) prepares the proposals or a report based on the representations, received from the public / public representatives and field requirements. It reaches the Chief Engineer through DEE (Dy. Executive Engineer), EE (Executive Engineer) and SE(Superintending Engineer) with their specific remarks. Depending up on availability of funds and priority of the work, CE (Chief Engineer) /E-in-C (Engineer-in-Chief) takes decision whether to sanction / recommend it to Government for Administrative Sanction or not. Administrative Sanction for ordinary

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repairs is generally accorded at EE level, Special Repairs (SR),and emergency repairs at CE Level. Administrative Sanction for Capital works is given by Government.

b) Technical Sanction to the Estimates:- Decision making of the Engineers starts at the time of conducting preliminary survey for a particular project. In deciding the alignment of a new formation / New Bridge construction, taking various factors of its utility and cost, the preliminary proposal goes from AEE /AE to higher authorities and CE / E-in-C finalises it. Decision making involves in fixing the specification for a particular work based on road condition and finalizing the estimate within the sanctioned amount and with in the powers, delegated to them i.e., EE up to Rs.10Lakhs, SE above Rs.10Lakhs and up to Rs.50Lakhs and CE/ E-in-C above Rs. 50Lakhs

c) Fixing of the Agency / Entrustment of Contractor : ‘e’ Procurement method is being used to entrust the work to a contractor. For fixing the agency to a work, costing more than Rs.50.00 lakhs, there are two stages of ‘e’ Procurement. At technical bid level the technical eligibility is decided based on pre-determined criteria. At second level, price bids of all eligible contractors / agencies will be opened and lowest price quoted bid will be selected, provided they satisfy all terms and conditions. For fixing the Agency to the works, costing more than Rs.10.00 lakhs and upto 50.00 lakhs, there is no technical bid stage . Price bids of all the contractor will be open and lowest price quoted bid will be selected. For the works, costing less than Rs.10.00 lakhs there is no necessity going for ‘e’ procurement. The Agency is fixed issuing tender notice in news paper. The following officers have entrustment powers:1) EE up to Rs. 10Lakhs.2) SE above Rs.10.00 laks and up to Rs. 50.00Lakhs. 3) CE above Rs.50.00 lakhs and up to Rs.2Crores.4) Commissioner of Tenders more than Rs. 2Crores.The maximum limit of tender premium accessible is 5% over tender contract value.

The above Officers have powers to entrust the urgent works on nomination basis also calling for quotations. The powers of entrustment of such works for E.E. is up to Rs.20.000/- for S.E. it is up to 50,000/- and for C.E, it is up to Rs.1,00,000/-. Government gives special permission increasing the above limits for entrusting the emergent works in Natural calamities such as Floods, Earth Quakes etc. The officers shall take decision in such a way that the restoration of the traffic is made within short time and within minimum expenditure.

d) Executing the Works: During the execution, some deviations arise as against the items of the works / specifications entrusted to the contractor. The EE / SE / CE / E-in-C takes decision and approves the working estimate keeping cost and quality of the road based on the reports of AEE/AE / DEE within the powers delegated to them i.e., EE up to 5% , SE above 5% and up to 10% and CE / E-in-C above 10% and up to 15%. However in all the above cases the deviations are to be approved by the officer by whom Technical Sanction is accorded. If the excess financial commitment is more than their limit they recommend to the higher authority for approval. EE takes decision to terminate the work as per the existing rules, if any contractor stops the work without valid reasons and informs the higher authorities. SE / CE takes decision to accept / ratify EE’s action keeping the history of the contractor , value of the work completed, payments made to the contractor etc in view.

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e) Payment of Bills : EE is the authority for finalizing the bills for all the works on progress and works completed . He takes decision on the payments depending upon priority of the work, availability of funds and as per terms and conditions of agreement and makes a request to CE for Letter of Credit. In turn CE takes a decision on the distribution of the available funds through LOC to the various works depending upon priority and keeping the completion of the work in view.

f) Personal Management : E-in-C is the chief of the Administration of the R&B Department. He/She has powers to transfer / promote all the AEEs and DEEs subject to the guidelines and procedure laid down by Government from time to time. SE is a unit officer for administrative purposes. He has powers to transfer ministerial staff within his circle subject to guidelines and procedure issued by Government from time to time. SE has powers to effect promotions of certain non-gazetted staff also. The rest of transfers / promotions for staff of EE and above level are effected at Government level.

CHAPTER-4

THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS HELD BY IT OR UNDER ITS CONTROL OR

USED BY ITS EMPLOYEES FOR DISCHARGING ITS FUNCTIONS

ANDTHE CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT

OR ITS CONTROL

4.1 FUNCTIONS TO BE DISCHARGED BY THE FUNCTIONARY

a) ENGINEER-IN-CHIEF :

Essential functions:

1) All the functions of Chief Engineer.2) Administrative functions of personal affairs, promotions, transfers etc.

b) CHIEF ENGINEER :

Essential functions:

1) Approval to designs of structures more than Rs. 50.00 lakhs works.2) Over all control of the works under execution – Quality control, completion.3) Accord administrative sanctions of special repairs and minor works.4) Technical sanction of all works more than Rs. 50 lakhs.5) Distribute budget among divisions through Letter Of Credit (LOC).6) Accepts tenders for all works.7) Inspect all works.

c) SUPERINTENDING ENGINEER

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Essential functions:

1) The Superintending Engineer is the administrative Unit officer of a circle 2) He has to inspect the important works in his Circle.3) He is empowered to accord administrative and technical sanction to the estimates

for the works up to the limits prescribed.4) He can sanction estimates for annual and special repairs within the limits assigned

for his Circle in the Budget Estimate.

d) EXECUTIVE ENGINEER

Essential functions:

1) The Executive Engineer is the in-charge of the Division and is responsible to the Superintending Engineer for execution and management of all works within his Division.

2) He is responsible for proper upkeep of Building and works in his Division and to prevent encroachment of Government lands in his Charge.

3) As soon as the work is finished, the Executive Engineer has to close the accounts and prepare the completion report.

4) He can accord administrative and technical approval up to the limits prescribed.5) He can sanction estimates for ordinary and special repairs within the limit of

budget allotments up to the limit prescribed.6) Issue of various certificates such as Distance Certificate, Cinema Hall inspection

and their certification and Certifying Public related structures such as temple car etc.

e) DEPUTY EXECUTIVE ENGINEER

Essential functions:

1) The Deputy Executive Engineer (R&B) who is in-charge of Sub Division assigned to him by the Executive Engineer (R&B).

2) The Deputy Executive Engineer is responsible that proper measures are taken to preserve all the Government Buildings and works under his control and he should prevent encroachment on Government lands in his charge.

3) Deputy Executive Engineer is responsible for the accuracy and correctness of the measurements check-measured by him of the works under his control and he should not allow false measurements and should safe-guard the interests of Government.

4) The Deputy Executive Engineer (along with Assistant Executive Engineer/Assistant Engineer) is responsible for the quality and quantity of work.

5) The Deputy Executive Engineer is responsible for proper maintenance of 7F accounts major and minor.

6) The Deputy Executive Engineer has to prepare completion reports of works under his control immediately after the works are completed

f) ASSISTANT EXECUTIVE ENGINEER

Essential functions:

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1) The Assistant Executive Engineer is responsible to the Deputy Executive Engineer and Executive Engineer for the execution and management of all works in his section (Original or Maintenance)

2) Assistant Executive Engineer is responsible for the accuracy and correctness of the measurements recorded by him of the works under his control and he should not allow false measurements and should safeguard the interests of government.

3) He will be responsible to ensure that the materials allowed to go into the work are as per specifications.

4) The Assistant Executive Engineer should necessarily maintain 7F major and minor accounts and other accounts specified, in respect of his section.

5) The Assistant Executive Engineer should bring to the notice of the Deputy Executive Engineer and the Executive Engineer questions connected with the foundations and other similar matters. He should always bring to the notice of higher authorities any unsuitability or technical defect in a design. (Para 120 – D Code)

6) The Assistant Executive Engineer is responsible that the terms of contract are strictly enforced and that no act is done tending to nullify or vitiate a contract. (Para 153 – D Code)

7) The Assistant Executive Engineer should not start any work on land which has not been duly made over by the responsible civil officers except in case of emergent work such as repair of breaches etc. (Para 180 – D Code)

6) The Assistant Executive Engineer should not allow vacant Government residential buildings to be used as rest-houses without the permission of the Executive Engineer. (Para 281 – D Code)

7) The Assistant Executive Engineer should see that proper accounts are maintained for all Government financial transactions , and returns relating to them. (Article 5 – A.P.F.C.)

8) The Assistant Executive Engineer is responsible for the stores belonging to his section as well as the stores, tools and plant and materials at site of any works, which are under his direct charge. (Para 304 – D Code)

9) The Assistant Executive Engineer is responsible for the safe custody of imprest money and he must, at all times, be ready to produce the total amount of the imprest in vouchers or in cash. (Para 171 – A.P.P.W.A. Code)

g) ASSISTANT ENGINEER

Same as Assistant Executive Engineer.

h) DIVISIONAL ACCOUNTS OFFICER (Works)

Control of Expenditure :

(Para 91 of APPW 'A' Code)

Inspection of Sub Divisional offices:

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D.A.O.(W) will be responsible as far as possible, for personally explaining the defects of procedure and imparting necessary instructions thereon to the Sub Divisional officer and their staff. (Para 92 of APPW 'A' Code)

Checking Of Computed Tenders (Para 93):

The D.A.O. (W) is responsible for the arrangement for checking the computed tenders i.e. for seeing that satisfactory and efficient arrangements are made for checking.

Bringing the irregular transactions to the notice of the Executive Engineer :

The D.A.O.(W) is responsible for bringing prominently to the notice of the Divisional officer (Executive Engineer) at least once a month all irregular transactions on which action has not already been taken.(Para 100(2) of A.P.P.W. 'A' Code.)

Review of Measurement Books:

The review is in addition to the review conducted on the running accounts etc. (Para 296 of A.P.P.W. 'A' Code)

Scrutiny of Accounts :

The D.A.O.(W) should examine the accounts returns of the Sub Divisional officers (Para 539 of APPW 'A' Code) He should exercise a similar check on the transactions recorded in the Divisional cash and Stock accounts. (Para 540 of A.P.P.W. 'A' Code)

Arithmetical Accuracy of entries in the M.Books:

The arithmetical accuracy of the entries in the M. Books relating to bills sent for preaudit should be checked cent percent in the divisional office under the supervision of the D.A.O.(w) though not personally by himself. (Para 540 - APPW 'A' Code)

Custody of Original Agreements :

The original of agreements concluded by the Executive Engineer or by the higher authorities and all original tenders, confidential correspondence etc. shall be in the personal custody of the D.A.O.(W) {Para 158 of APPW'D' Code}

4.2 FORMS OF CORRESPONDENCE OR DOCUMENTATION, FORMATS FOR ISSUE OF CERTIFICATE ETC TO BE INDICATED

a) ENGINEER-IN-CHIEF/CHIEF ENGINEER

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Forms of Correspondence:

1. Sanction of Leave2. Sanction of Annual Increments3. Articles of Charges etc,.4. Suspension Orders5. Appointment Orders6. Promotion Orders7. Pension Orders8. Notices of Contractors9. Sanction of Loans10. Sanction of G.P.F part final with drawls & loans

Documentation:

1. Tender Documents2. Estimates3. Designs4. Plans5. Bridge-Registers6. Building Registers7. Personal Registers

Certificates:1. Register of Contractors2. "No Dues" Certificates3. "No Objection" Certificates4. Salary Certificates5. Last Pay Certificates6. Relief Certificates (At the time of transfer of employees)

b) SUPERINTENDING ENGINEERForms of Correspondence:

1. Sanction of Leave2. Sanction of Annual Increments3. Article of Charges etc.4. Suspension Orders5. Appointment Orders6. Promotion Orders7. Pension Orders8. Notices to Contractors9. Termination of Contracts10. Extension of Time11. Sanction of Loans12. Sanction of G.P.F. part final with drawls & loans.

Documentation:1. Tender Documents2. Agreements for works

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3. Lease deeds4. Estimates5. Designs6. Plans7. Bridge Registers8. Building Registers9. Personal Register

Certificates:1. Registration of Contractors2. Experience Certificates (To be issued to Contractors)3. "No dues" Certificates4. "No Objection" Certificates5. Salary Certificates6. Last Pay Certificates7. Relief Certificates (At the time of transfer of employees)

c) EXECUTIVE ENGINEER

Forms of Correspondence:

1. Sanction of Leave2. Sanction of Annual Increments3. Article of Charges etc.4. Pension Orders5. Notices to Contractors6. Termination of Contracts7. Extension of Time8. Sanction of Loans9. Sanction of G.P.F. part final with drawls & loans.

Documentation:

1. Tender Documents2. Agreements for works3. Lease deeds4. Estimates5. Designs6. Plans7. Bridge Registers8. Building Registers9. Personal Register

Certificates:1. Registration of Contractors2. Experience Certificates (To be issued to Contractors)3. "No dues" Certificates4. "No Objection" Certificates5. Salary Certificates6. Last Pay Certificates7. Relief Certificates (At the time of transfer of employees)

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d ) DIVISIONAL ACCOUNTS OFFICER (Works)

Forms presribed by the Comptroller and Audit-General1. Cash Book2. Cash Balance Report3. Imprest Cash Account4. Register of Stock Receipts/Issues5. Abstract of Stock Receipts6. Abstract of Stock Issues7. Transfer of Entry Order8. Transfer Entry Book9. Register of Revenue Realised10. Works Abstract - A11. Works Abstract - B12. Register of Works - A13. Register of Works - B14. Contractors' Ledger15. Outturn Statement of Manufacture16. Register of Manufacture17. Suspense/Deposit Register18. Schedule of London Stores19. Advice of Transfer Debit/Credit20. Acceptance of Transfer Debit/Credit21. (Omitted)22. (Omitted)23. Abstract Book24. Schedule Docket25. Schedule Docket for Percentage Recoveries26. Schedule of Monthly Settlement with Treasuries27. Schedule of works Expenditure28. Schedule of Debits to Stock29. Stock Account30. Schedule of Purchases31. Schedule of Purchases (Alternative Form)32. Schedule of Miscellaneous P.W.Advances33. Schedule of Deposit Works34. Schedule of Deposits35. Schedule of Deposits(Alternative Form)36. (Omitted)37. Schedule of Debits/Credits to 'Adjusting Account between Central and

State Governments" "Adjusting Account with Railways'38. Schedule of Debits/Credits to 'Inter-State Suspense Account'39. Schedule of Debits/Credits to Remittances40. Schedule of Debits/Credits to Miscellaneous Heads of Account41. Classified Abstract of Expenditure42. Monthly Account43. Extract from Contractors' Ledger44. List of Accounts submitted to Accountant-General45. Divisional Officer's Report of Scrutiny of Accounts46. Annual Certificates of Balances

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47. Omitted

Forms prescribed by the Government1. Account of Receipts of Tools and Plant2. Account of Issues of Tools and Plant3. Register of Tools and Plant4. Statement of Receipts, Issues and Balances of Road Metal5. Road Metal Rate Book6. Report of the Survey of Stores7. Sale Account8. Stores Receipt Book9. Daily Report of Receipts10. Indent of Stores11. Half-Yearly Register of Stock12. Half-Yearly Register of Stock13. Register of Rents of Buildings and Lands14. Register of Miscellaneous Recoveries15. Daily Report of Work Done

15 A) Muster Roll15 B) Muster Roll (Alternative Form)

16. Casual Labour Roll17. Register of Measurement Books18. First and Final Bill19. Running Account Bill-A20. Running Account Bill-C21. Lump-sum Contract - Running Account Bill22. Lump-sum Contract - Final Bill23. Register of Indents for Stores ordered from Firms and Bills24. Pay Bill of works-Charged Establishment25. Account of Receipts, Issues and Balances of materials compared with

estimated requirements26. Monthly Account of Receipts, Issues and Balances of Material-at-site of

work27. Register of Receipts, Issues and Balances of Materials at-site compared

with estimated requirements28. Annual Register of receipts, Issues and Balances of Material-at-site of

work.29. Return showing the receipts, Issues and Balances of Materials-at-site of

minor and repair works.30. Register showing the clearance of Suspense head "Material-at-site" in the

accounts of works.31. Statement showing the quantities and values of materials used in

construction.32. Work Slip33. Detailed Completion Report34. Completion Statement of works and repairs.35. Schedule of Workshops Manufacture Suspense36. List of Monthly Sub-Divisional Accounts37. For Major Works38. Works Abstracts

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39. For Minor Works40. Detailed List of Petty works Requisition and Accounts.41. Register of Sanctions to Fixed Charges.42. Register of Miscellaneous Sanctions.43. Statement showing the expenditure incurred by the Public Works

Department in the case of Deposit works.44. Schedule of Rents of Boats.45. Schedule of Rents of Buildings and Lands.46. Account of Interest-bearing Securities.47. Register of Cheque/Receipt BOOKS.48. Memo.of the Review.

FORMS RELATED TO FINANCE & AUDIT

Forms prescribed by the Comptroller and Auditor-General1. Cash Book2. Register of Cheques drawn3. Register of Works4. Contractor's and Disburses' Ledger

Forms Prescribed by the Comptroller and Auditor-General

1. Cash Book of Subordinate Officers.2. First and Final Bill.3. Running Account Bill.4. Hand Receipt5. Accounts of Material-at-site.6. (Deleted)6 a) Schedule of Forest Remittances of Treasuries.7. Classified Abstract of the Cash Accounts.8. Register showing Recoveries of Rent.9. Schedule of Docket of Works Vouchers.10. Posting or 'Aversa' Register11. Muster Roll.12. Schedule of Monthly Settlement with Treasuries.

e) NON TECHNICAL PERSONAL ASSISTANT (R&B) to E-in-C / C.E

1. Increment Certificate.2. L.T.C. Certificate.3. Attestation forms for verification of antecedents.4. Physical Fitness Certificates at the time of appointment.5. Medical Certificates and Fitness Certificates.6. Formats for framing articles of charges.7. Formats for inter local transfers for S.P.F.8. Pay bill forms / T.A. Bill forms / Forms / M Schedules.9. Format for release of L.O.C.10. Pension proposal forms.11. GPF final with drawal forms.

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12. Application forms for sanction of GPF advances / HBA and other advances.

13. Application forms for Government Quarters.

4.3 LIST OF VARIOUS REGISTERS TO BE MAINTAINED BY THE FUNCTIONARY

a) ENGINEER-IN-CHIEF/CHIEF ENGINEER

I. CASH ACCOUNTS1. Cash book (PWA I)2. Register of cheques received.3. Register of locks and duplicate keys. 4. Treasury remittance book.5. Register of contingent charges. (APFC Form-I)6. Register of consolidated cash balances (PWA-2)7. Register of service labels.

II. PUBLIC WORKS ACCOUNTS REGISTERS

1. Monthly accounts of receipts and issues of T&P articles2. Yearly register of Tools and Plants articles. III. TECHNICAL BRANCHES REGISTERS

1. Register of sanctioned estimate of works.2. Register of agreements.3. Register of Tenders.4. Register of contractors 5. Schedule of rates.6. B.F.P.R.Register.7. Register of incumbents.8. Register of increments.9. Register of probationers.10. Register of temporary sanctions (Establishment)11. Register of miscellaneous recoveries (Establishment)12. Register of Detailed pay bill of establishment (APTC-47)13. Register of acquittance roll of establishment (APTC-88)

b) SUPERINTENDING ENGINEER

I. CASH ACCOUNTS

1. Cash book (PWA I)2. Register of cheques received.3. Register of locks and duplicate keys.

18

4. Treasury remittance book.5. Register of contingent charges. (APFC Form-I)6. Register of consolidated cash balances (PWA-2)7. Register of service labels.

PUBLIC WORKS ACCOUNTS REGISTERS

1. Monthly accounts of receipts and issues of T&P articles2. Yearly register of Tools and Plants articles. II. REGISTER PERTAINS TECHNICAL SECTION

1. Register of sanctioned estimate of works.2. Register of agreements.3. Register of Tenders.4. Register of contractors 5. Schedule of rates.6. B.F.P.R.Register.7. Register of incumbents.8. Register of increments.9. Register of probationers.10. Register of temporary sanctions (Establishment)11. Register of miscellaneous recoveries (Establishment)12. Register of Detailed pay bill of establishment (APTC-47)13. Register of acquittance roll of establishment (APTC-88)

c) EXECUTIVE ENGINEER

I. CASH ACCOUNTS

1. Divisional cash book. (PWA I) 2. Register of private cheques received. 3. Register of M.Books. (PWA XVII) 4. Register of L.F. Books. (PWA XVII ) 5. Register of Cheque and receipt books. (PWA XVIII) 6. Register of interest-bearing securities. (PWA XLII) 7. Register of locks and duplicate keys. 8. Treasury remittance book. 9. Register of contingent charges. (APFC Form-I) 10. Register of consolidated cash balances. (PWA – 2) 11. Register of service labels

II. PUBLIC WORKS ACCOUNTS REGISTERS 12. T.E. Book. (PWA – 8) 13. Works Abstracts. (PWA 10&11) 14. Register of revenue realised. (PWA 9) 15. Register of works in forms A & B (PWA 12&13)

19

16. Contractors ledger. (PWA 14) 17. Register of PW deposits. (PWA 17) 18. Suspense register of stock purchases and miscellaneous P.W. advances. (PWA 17) 19. Stock Account. (PWA 29) 20. Half yearly register of stock. (PWA XII)

21. Monthly accounts of receipts and issues of T&P articles of the division office. (PWA I & II)

22. Yearly register of Tools and Plants Articles of division office.

23. Annual register of major materials - at- site accounts. (PWA XXVI)

24. Register of cheque measurements by the Executive Engineer.25. Register of review of M.Books by the D.A.26. Register of work bills. 27. Register of firm bills. 28. Register of fixed charges. (XXXVIII) 29. Register of misc. recoveries (works) (PWA

XIV)30. Register of D.A.’s petty objections. 31. Register of appropriations. 32. Register of D.A.’s audit objections. 33. Register of registers. 34. Register of A.G. Memos. 35. Register of C.S.S. Bills. 36. Register of audit notes. 37. Register of schedule of settlement with treasuries. (PWA 26) 38. Register of transfers awaited.

(T.E.O.s/CSS A/cs. of other divisions) 39. Register of misc., sanction (Rents etc.,) (PWA XXXIX)

40. Register of undisbursed pay & allowance. (Amanath) (APTC 20)

III . TECHNICAL BRANCHES REGISTERS

41. Register of sanctioned estimate of works. 42. Register of agreements. 43. Register of Tenders. 44. Register of contractors of the division. 45. Schedule of rates. 46. B.F.P.R. Register. 47. Register of incumbents. 48. Register of increments 49. Register of probationers. 50. Register of temporary sanctions.(Establishment)

20

51. Register of miscellaneous recoveries.(Establishment) 52. Register of Detailed pay bill of establishment. (APTC-

47)53. Register of acquittance roll of establishment. (APTC-

88)

d) DEPUTY EXECUTIVE ENGINEERI. CASH ACCOUNTS

1.Cash Book2. Temporary advance account of the sub-divisional officer.3. Register of Miscellaneous recoveries.4. Register of undisbursed wages of work-charged establishment.5. Register of cheque & receipts books.6. Register of Miscellaneous sanctions.7. Treasury remittance books.8. Register of service postage stamps.9. Register of triple cash balance report.10.Register of permanent advance.11.Register of issue of imprest amounts.12. Register of issue of temporary advance amount.

12. Register of cheque memo.

II. PUBLIC WORKS ACCOUNTS REGISTERS14. Register of work bills.15. Register of firm bills.16. Ominibus T.E.O’s (O.T.E.O.) (PWA-8)17. Register of stock receipts and stock issues.18. Work abstracts (Major & Minor)19. Register of check measurements by S.D.O.20. Register of M- books. (PWA XVII)21. Register of L.F.books. (PWA XVII)22. Register of increments of the workcharged establishment.23. Contractors ledger.24. Register of duplicate keys and locks.25. Annual Register of major materials at-site-accounts. (PWA XXVI)26. Annual Register of minor materials at-site-accounts.(PWA XXVII)27. Annual Register of tools and plant articles.28. Register of service rolls of work-charged establishment.29. Casual leave Register of work-charged establishment.30. Register of incumbents of work-charged establishment.31. File of yearly and periodical reports of verification of (i) Stock materials (ii) materials at-site (iii) Tools and Plant articles.32. Register of Registers.33. Register of files.34. Register of distribution of T&P.35. Register of compliance of Indents.36. Register of N.M.Rs.37. Register of stationary articles.38. Register of library books.

21

39. Register of revenue realised.40. Register of C.S.S. Account.41. Register of Accountant General memos.42. Register of Registerd contractors.

e) ASSISTANT EXECUTIVE ENGINEER / ASSISTANT ENGINEERS (SECTION OFFICERS)

I. CASH ACCOUNTS 1. Impress cash account. (PWA form 3) 2. Temporary advance account (PWA form 3)

II. PUBLIC WORKS ACCOUNTS REGISTERS

3. T.E.O’s Register (PWA form 8) 4. Register of work bills.5. Register of firm bills.6. Indent book.7. Unstamped receipt book.8. Transfer register of materials at site account.9. Transfer register of tools and plant articles.

10. Register of measurement books. 11. Register of check measurement books. 12. Register of L.F.books.

13. Register of unpaid wages of workcharged establishment. 14. Register of unpaid wages of labourers. 15. Register of recoveries from work-charged establishment.

16.Annual register of materials at site accounts of original minor works.

17. Annual register of materials at site accounts of original major works. 18. Surplus stores list in the section. 19. Register of incumbents of the provincial establishment. 20. Register of increments of work-charged establishment. 21. Attendance register of work-charged establishment. 22. Casual Leave register of work-charged establishment. 23. Register of registers. 24. Day book of M.A.S. 25. Register of N.M.R’s.

III. TECHNICAL

26. Register of sanctioned estimates.27. Register of agreements.28. Schedule of rates.29. Register of written understandings.

30. Register of plans. 31. Register of Benchmarks.

22

f) DIVISIONAL ACCOUNTS OFFICER (Works)

I) CASH ACCOUNTS1. Divisional Cash Book (PWA I)2. Register of private cheques received3. Register of M.Books (PWA XVII)4. Register of L.F.Books (PWA XVII)5. Register of cheque & receipt books (PWA XVIII)6. Register of interest-bearing securities (PWA XLII)7. Register of locks and duplicate keys8. Treasury remittance book.9. Register of contingent charges (APFC Form 1)10. Register of consolidated cash balances (PWA 2)11. Register of service labels.

II) PUBLIC WORKS ACCOUNTS REGISTERS12. T.E. Book (PWA 8)13. Works abstracts (PWA 10 & 11)14. Register of revenue realised (PWA 9)15. Register of works in forms A&B (PWA 12&13)16. Contractors ledger (PWA 14)17. Register of PW Deposits (PWA 17)18. Suspense registers of stock purchases and Misc.P.W.Advances

(PWA 17)19. Stock Account (PWA 29)20. Half yearly register of stock (PWA XII)21. Monthly accounts of receipts & issues of T&P articles of the Division

office (PWA I&II)22. Yearly register of Tools & Plant articles of Division Office23. Annual register of major materials-at-site accounts (PWA XXVI)24. Register of cheque measurements by the Executive Engineer25. Register of review of M.Books by the D.A.26. Register of work bills27. Register of firm bills28. Register of fixed charges (XXXVIII)29. Register of Misv.recoveries (Works) (PWA XIV)30. Register of D.A's petty objectctions31. Register of appropriations32. Register of D.A's audit objections33. Register of registers34. Register of A.G. Memos35. Register of C.S.S.Bills36. Register of Audit Notes37. Register of Schedule of Settlement with Treasuries (PWA 26)38. Register of transfers awaited (T.E.Os/CSS A/cs. of other Divisions)39. Register of Miscellaneous sanction (Rents etc) (PWA XXXIX)40. Register of Undisbursed Pay & Allowances (AMANATH) (APTC 20)

III) TECHNICAL BRANCHES REGISTERS

23

41.Register of sanctioned estimates of works42.Register of agreements43.Register of Tenders44.Register of contractors of the Division45.Schedule of Rates46.B.F.P.R.Register47.Register of Incumbents48.Register of increments49.Register of Probationers50.Register of Temporary Sanctions (Establishment)51.Register of miscellaneous recoveries (Establishment)52.Register of Detailed Pay Bill of Establishment (APTC 47)53.Register of Acquittance roll of establishment (APTC 88)

f) NON TECHNICAL PERSONAL ASSISTANT (R&B) to E-in-C / C.E

1. Appointment Registers separately for Temporary and Regular.2. Communal Roaster Registers.3. Incremental Registers.4. Register of Probationers.5. Register of Approved Probationers.6. Incumbency Registers.7. Register of Disciplinary Cases.8. Register of Confidential Reports.9. Register of Deputationists.10. Register of Court Cases.11. Register of LAQ / LCQ and CMP Cases.12. Register of sanction and recovery of loans and advances.13. Register of sanction of G.P.F. Loans.14. Register of Acquittance.15. Register of Amanath.16. Register of Recovery of Loans.17. Register of Income Tax Recoveries.18. Grant and Expenditure Register.19. Registers of Stationery and Office Furniture.20. File disposal registers.21. Rack Registers.22. Register of Destruction of Records.23. Register of Codes.24. Issue Register.25. Inward and Outward Registers.26. Register of Pension Cases.27. Register of Service Postage Stamps.28. Register of Permanent Advance.

24

4.4 POSSIBLE AREAS OF INTERFACE WITH PUBLIC AND OTHER DEPARTMENTS

1. Registration of contractors

2. Road cutting permissions

3. Cinema halls soundness certificate.

4. Avagahana sadasu.

5. Information services.

CHAPTER-5

A STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT OR UNDER ITS CONTROL

SL.No.

NAME OF DOCUMENT PURPOSE OF THE DOCUMENT

Maintained at

1. Site Order Work Book Register for instructions written by Higher Officers during inspections

IV.S

2. Quality Control Registers Gives Quality Control observations V.D

3. Agreement Contains agreement details between Department and contractor to execute the work.

VI.VII.D

4. Data Gives details of rates inclusive of all labour charges, and Guidelines for executing the items

VIII.D

5. Register for Road affecting tanks

Contains location of existing tanks in Km. wise and precautions to be taken at the time of cyclones.

Division

6. Avenue Register Gives list of existing trees along the road/Campus area

Km. wise and variety.

Division

7. Culverts Register Shows list of culverts Division

25

8. Traffic senses Register Shows traffic intensity details Division9. Annual inspection of

BuildingsIt gives inspection details like structure’s stability and type of repairs to be attended.

Division

11. Registers of Land owned by P.W.D. Department

Contains details of Government Land

Division

12. Register of Ghat Roads Contains list of roads having Ghat section, Km. wise and

distance wise

Division

13. Register of painting to Steel & Girder Bridges

Contains location of Steel & girder Bridges and details of Painting done in year wise

I.ivision

14. Register of Girder Bridges It gives existing Girder Bridges details such as Structural soundness.

Division

15. Register for weak and Narrow Bridges

It gives list of weak & Narrow Bridges Road wise & Km. wise.

Division

16. Tender Register Gives list of works for which Tenders are called for.

Division

17. Register for Land Acquisition Contains Land Acquisition details. II.Division

18. Buildings Registers It reflects details of all Residential and non-residential Government Buildings under the control of R&B Department.

Division

19. Bridge Registers It reflects details of all the Bridges under the control of R&B department Road-wise and Km.-wise.

Division

20. M-Books Shows detailed measurements of executed works recorded for making payment to the contractor

Section/Sub.Divn

.21. Cash Books Contains transactions of

payments made to the contractor through cheque

III.Division

22. 7-F Accounts (Minor & Major)

Materials accounts, receipts issued to a particular work

Division

23. Schedule of rates Shows standard schedule of rates for all materials used in

Division

26

all Engineering Departments and it will be revised every

year.24. Revenue Receipts Details of rents of Buildings,

Lands, Tolls on Bridges and roads, fees and penalties,

recoveries and receipts from encroachments

IV.Division

25. Service Registers Gives service Details, leave account, disciplinary action if

any etc., of Employees maintained in the Head

offices.

Division

26. Register of Incumbency Shows the incumbency particulars of the officers and staff in that particular office.

Division

27. Increments Contains Particulars of increments of Employees.

V.Division

28. Pensions Particulars of pension /Gratuity sanctioned.

Division

29. Proceedings Office copies or sanction proceedings such as

leave/increments/transfers etc.,

by the Head of the Office.

Division

30. Probationers List of Probationers. Division31. T.A. Bills Shows TA grant expenditure during

particular yearDivision

32. Casual Leaves / Optional Holidays

Account of Casual Leaves and Optional Holidays availed by the staff in a year

Division

33. Pay Bills Office copies of monthly salaries of the officers and staff.

VI.Division

34. Recoveries Registers Shows the outstanding loans, advances and recoveries affected every month.

VII.Division

35. Token Register Register of Pay Bills /Supplementary Division

27

Bills sent to Treasury36. Temporary Sanctions Shows the Posts, which are

continued on temporary basis.Division

37. Permanent sanctions Gives permanent sanctions details

Division

CHAPTER-6

THE PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION WITH, OR REPRESENTATION BY THE MEMBERS OF THE PUBLIC IN RELATIONS TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION THEREOF

The Engineer-in-Chief (R&B) Administration and other Head of departments offices are located in Errum Manzil, Hyderabad 500 082. An information cell is opened and an desk officer in the rank of Junior assistant posted as to receive and acknowledge the applications, representations, petitions and grievances from the public with due acknowledgement of currents received.

The desk Officer is made with him/her all the information like e-mail Ids, telephone numbers both official and residential of all the HoDs and their immediate subordinate officers to guide the public who are interested to meet the HoDs in person to settle the issues, share the information.

The HoDs after receipt of applications, representations, grievances have to take appropriate action and action taken may intimated to the party/agency and the Desk Officer

The Public representatives can contact the HoDs directly on phone or in person by prior appointment of the HoDs and may interact with the HoDs.

The Proceedings No. 28811/Information Act/AEE1/DEE2/MC/05, dt. 05.09.05 is issued designating the Public information Officers and Assistant Public information officers at HoDs, Unit offices, Divisional Offices, Sub division Offices who will be made available to the public through electronic media and pamphlets to contact the right Officer in right time.

The boards revealing the Information cell, contact Numbers and information available will be displayed at all Hods offices, Unit offices, Divisional offices and Sub divisional offices for guidance and better usage of information cell by the public.

CHAPTER-7

A STATEMENT OF THE BOARDS, COUNCILS, COMMITTEE AND OTHER BODIES CONSISTING OF TWO OR MORE PERSONS

28

CONSTITUTED AS ITS PART OR FOR THE PURPOSE OF ITS ADVICE, AND AS TO WHETHER MEETINGS OF THOSE BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES ARE OPEN TO THE PUBLIC, OR THE MINUTES OF SUCH MEETINGS ARE ACCESSIBLE FOR PUBLIC

S.No Boards/Councils/Committees/bodies

Purpose

1 Committee of Chief Engineers

This committee comprises the Chief Engineer(R&B) Roads, Chief Engineer (R&B) NH and Chief Engineer (R&B) COT to approve the Registrations of Class II Contractors.

2 District level Committee on Roads Safety Interventions.

This committee is headed by the District Collector. The Superintending Engineer (R&B) is the Convenor and the S.P/ Commissioner of Police, Deputy Commissioner (Transport) DM & HD, Super indent of Head Quarters Hospital, Executive Engineers (R&B), Regional manager, APSRTC are the members. This Committee will review the required matters on road safety and make suggestions about interventions to be taken up by the Executive Engineers / Superintending Engineers / Chief Engineers /Government level to reduce road accidents..

CHAPTER-8

A DIRECTORY OF ITS OFFICERS AND EMPLOYEES

Sl. No.

Designation Name STD Code

Off.No. Govt. Cell Resi. No.

  O/o ENGINEER-IN-CHIEF (R&B) 1 E-in-C (R&B) Admn. G.V. Nageswara Sastry 040 23391155 9440818001 277020172 C.E. Roads K.Siva Reddy 040 23373216

23390769 9440818003 23315043

3 C.E. Nabard N. Rama Rao 040 23326695 23391020

9440818002 23375384

4 C.E. Buildings N. Rama Rao 040 23326695 23391020

9440818002 23375384

5 C.E. NH G.V. Nageswara Sastry 040 23318074 9440818001 27702017

6 M.D. APRDC V. Ravindranath 040 23300462 9440818000 23323021

29

7 C.E. (Member/COT) J. Hanumantha Rao 040 23220188 23225451

9440808712 55698143

8 C.E.(APHMHIDC) I/c

N.Raghuma Reddy 040 24619396 24619123

9 Dy. E-in-C (Admn.) A.Rajulu 040 23390499 9440818005 2384123510 Dy.CE (Bldgs) B. Mallesham 040 23390048 9440818008 2789395111 Deputy Chief

Engineer (NABARD)M. Rama Swamy Iyer 040 23323128 9440818010 27961208

12 Project Director, APSHP

Mir Yousuf Ali 040 23372421 23323423

9440818011 27505311

13 GM/APRDC / Hyd. B.Raja Gopal Reddy 040 23323423 Ext. 203

9440818012 23732348

14 Dy.C.E. Roads B. Mallesham 040 23390822 9440818006 2373234815 SE, D&P M. Gangadharam 040 23316700

233165889440818007 23065426

16 SE,NH Designs A. Vijaya Kumar 040 23391546 9440818009   17 General Manager-I

APSHPP. Rajendra Kumar 040 23300462 9440818013 27537794

18 DCE (APSHP) Syed Azhar Hussain 040 23300462 9440818014 2339242919 DCE (Designs-

Roads-I)P. Lakshmi 040 23316588 9440818020 27801595

20 DCE (Designs-Roads-II)

P. Harish Chandra 040 23316588 9440818126   

21 DCE Addl. Bldgs Designs

D. Asha Rani 040 23316588 9440818128 23324080

22 EE (PMS) & Road Safety

P. Ram Gopal Rao 040   9440818129 27637154

23 EE (NABARD Designs)

E. Surender Rao 040 23316588 9440818127 27121247

24 EE / TEC Smt. S. Tirumala 040 23390977 9440818018 2331729025 EE (Roads) S.V.N.S. Sai Kumar 040 23390977 9440818017 5577344826 DCE(NH-Brdg-Dgs-

I) I/cB.Prem Sagar 040 23391546 9440818019   

27 DCE (NH-Dgs-II) V.Sarada 040 23391546 9440818015 23375944  28 DCE (NH-Dgs-III) T. Satyanarayana 040 23393180 9440818016   29 Joint Director, RR

StationC.V. Prasad 040 23390891 9440818131  

30 State architect R. Srinivasa Rao 040 23391182 9440818124 23392429  31 Dy. State Architect S. Ramesh Babu 040 23391182 9440818130               1 VISAKHAPATNAM CIRCLE:  SE, Visakhapatnam M. Venugopal Rao 0891 2553265 9440818023 2553234

30

  DSE V.Ramachandra (A/c) 0891 2553265 9440818155     EE,Visakhapatnam V.Ramachandra (A/c) 0891 2558365 9440818046 2543320  EE, Paderu K.Kanthimathi 08935 240224 9440818047 247250             2 SRIKAKULAM CIRCLE:   SE,Srikakulam D. Rajendra Karan 08942   9440206861

9440818139 

  DSE   08942        EE,Srikakulam(A/C) A. Rajeswara Rao 08942 240681 9848521108

9440818048222520

  EE, Tekkali A. Rajeswara Rao     9885457938 9440818145

             3 VIZIANAGARAM CIRCLE:  SE, Vizianagaram M.Bhushanam 08922   9440818140    DSE P. Subbaraya Sarma 08922         EE, Vizianagaram Ch.V. Somasekhar 08922 228208 9849279148

9440818049226418

  EE, Parvathipuram P. Madhusudhan 08963 229530 9849755291 9440818146

229531

             4 KAKINADA

CIRCLE            SE, Kakinada P. Rajeswar Reddy 0884 2366212 9440818024 2343476  DSE A. Rama Krishna 0884 2366212 9440818157 2361944  EE, Kakinada C.S.N.Murthy 0884 2367626 9440818051 2367848  EE/ Rajahmundry B.Manohara Swamy 0883 2479400 9440818050 2442745  EE,Amalapuram B.V.Ramana Reddy 08856 231181 9440818052 231181  EE,Spl.Dn.

Rajahmundry K.V.V.Satyanarayana 0883 2376116 9848633223

94408181472347080

             5 ELURU CIRCLE:   SE, Eluru P.Sreemannarayana 08812 230257 9440818025 230346  DSE, I/c M.A.Hameed 08812 230257 9440818158    EE, Eluru K.Raji Reddy 08812 230361 9848451165

9440818053 230461

  EE,Bhimavaram R.Buchi Rama Rao 08816 223525 9849622234 9440818054

222379

  EE, Kovur M. Venkateswara Rao 08813 234479 9440456713 9440818055

             6 KRISHNA CIRCLE:  SE, Vijayawada K.Mahender 0866 2475183 9440818026 2433961  DSE A/c P. Satish 0866 2475183 9440818159  

31

  EE, Vijayawada P. Satish 0866 2475077 9440818056 2482557  EE,Machilipatnam I/c K.Seshu Kumar 08672 252500 9440818057 252623  EE, Mylavaram G.John Moshae 08659 222238 9849472252

9440818058 222756

             7 GUNTUR CIRCLE:   SE, Guntur D.V.Bhavanna Rao 0863 2234326 9440818027 2234494  DSE A/c K.V.Raghavender Rao 0863 2234326 9440818160     EE, Guntur K.V.Raghavender Rao 0863 2234044 9440818059 2234109  EE,Narsaraopet Tirumalaiah 08647 230260 9440226787

9440818060 232323

  EE, Tenali W.M.Sai Kumar 08644 229022 9440160461 9440818061

225628

             8 NELLORE CIRCLE          SE, Nellore P.Satyanarayana 0861 2328486 9849169288

9440818029 2324987

  DSE R.Prakash 0861 2328486 9440818162     EE,Nellore V.Surya Rao 0861 2331488 9440049173

9440818062 2327648

  EE,Kavali P.C.Ramesh Kumar 08626 243661 9440277831 9440818064

241284

  EE,Gudur Syed Masood 08624 251701 9440727101 9440818063

251248

             9 ONGOLE CIRCLE:   SE, Ongole P.Srinivasa Rao 08592 220350 9440818028 220450

  DSE G. Ramachan draiah 08592 220350 9440818161     EE, Ongole I/c P. Madhusudhan Reddy 08592 232664 9440818065 233020  EE,Kanigiri I/c M.Raghupathi Reddy 08402 272758 9440784969

9440818067 272979

  EE,Markapur I/c K. Lasmikanth Reddy 08596 222048 9848150500 9440818066

225688

             10 CHITTOOR CIRCLE:   SE,Chittoor K.Gnana Raju 08572 230515 9849348377

9440818030 230516

  DSE A/c B. Ravindra Kumar 08572 230515 9440818163     EE,Chittoor B. Ravindra Kumar 08572 232268 9440818068 226706  EE,Tirupathi Y.R.Subrah manyam 0877 230482 9440818070

9247425267 2244223

32

  EE,Madanapally M. Damodar Reddy 08571 226878 9440338237 9440818069

226877

             11 KADAPA CIRCLE:   SE, Kadapa J.Chandra Shekar

Reddy 08562 244138 9440818031 254799

  DSE I/c A. Laxmaiah 08562 244138 9440818164     EE,Kadapa M.V.R.Vivekananda

Reddy08562 244331 9440818071 244856

  EE,Proddutur K.Venugopala Reddy 08564 253410 9848479291 9440818072

245222

  EE,Pulivendula L.Srinivasa Reddy     9440888766 9440818148

  EE, Rajampet Bharat Bhushan 08565 240209                  12 KURNOOL CIRCLE:  SE, Kurnool Y. Rajeev Reddy 08518 230863 9440271874

9440818033 230148

  DSE M. Janardhan Reddy 08518 230863 9849313614 9440818166

234234

  EE,Kurnool Mohd.Javed Ansari 08518 220171 9440293689 9440818077

220799

  EE,Adoni I/c K. Ranga Rao 08512 254909 9440554474 9440818079

251321

  EE,Nandyal I/c K. Anandam 08514 242169 9849175629 9440818078

243282

             13 ANANTHAPUR CIRCLE:  SE, Anantapur C. Ramkishan Rao 08554 245646 9440093474 245606 

  DSE   08554         EE, Ananthapur K. Jagan Mohan Gupta 08554 274204 9848473373

9440818080 274704

  EE, Kalyandurg M. Vinod Kumar 08497 220884 9440388818 9440818081

221440

  EE, Dharmavaram M. Siva Kumar 08559 223080 9848127422 9440818082

225457

             14 WARANGAL CIRCLE:   SE, Warangal S. Rama Murthy 0870 2578761 9440818034 2577450  DSE M.Mallaiah 0870 2578761 9440818174     EE,Warangal R.Laxmi narayana 0870 2578766 9848033290

9440818083 2577751

33

  EE,Mahabubabad K.Radha Krishna 08719 240716 9440779561 9440818084

             15 KHAMMAM CIRCLE:  SE,Khammam S.Nagabhushanam 08742 237160 9440357215

9440818035 254925

  DSE I/c P.Ramulu 08742 237160 9440818175 229784  EE, Khammam P.Upendram 08742 224429 9440818085 244112  EE,Kothagudem Ramesh Singh 08744 242779 9440154390

9440818086247544

  EE,Bhadrachalam D.Sayanna 08743 232403 9848028036 9440818087

             16 KARIMNAGAR CIRCLE:   SE, Karimnagar C. Ram Manohar Rao 0878 2243754 9849201997

9440818036 2242812

  DSE M.V.Nirmala 0878 2243754 9440009245 9440818173

  EE,Karimnagar B.Chinnaiah 0878 2243383 9440085858 9440818088

2243383

  EE, Jagityal M. Vijaya Kumar 08724 222402 9440818090  225144   EE, Spl. Peddapalli G. Sreeramulu 08728 243648 9849023917

9440818089  

             17 ADILABAD CIRCLE:  SE,Adilabad at

Nirmal B. Madhava Rao     9440818142  

  DSE, Adilabad at Nirmal

  EE,Adilabad at Nirmal

B. Rameswara Reddy 08734 242537 9440406321 9440818091

242578

  EE, Mancherial V. Vijaya Kumar 08736 252098 9440376178 9440818092

254396

             18 NIZAMABAD CIRCLE:   SE,Nizamabad K. M. Jaya Rao 08462 221653 9849479622

9440818037232206

  DSE T.Jaya Bharathi 08462 221653 9440818172 237581  EE,Nizamabad I/c Ch. Bhushan Prasad 08462 220853 9440090522

9440818093233989

  EE, Bhodan S. Vijaya Kumar 08467 225540 9849451061 9440818094

225522

             19 MEDAK CIRCLE:

34

  SE, Medak G.Vasanth     9848020570 9440818143

  DSE            EE, Medak at Sanga

Reddy S. Virupakshi 08455 276411 9849139108

9440818095 276411

  EE, Siddipet K.Nayeemullah 08457 221359 9440285789 9440818096

 224048

             20 NALGONDA CIRCLE:  SE,Nalgonda G. Rama Krishna

Kumar08682 226788 9440818042 233993

  DSE A/c M. Lingaiah 08682 226788 9440818176      EE,Nalgonda M. Lingaiah 08682 224288 9848218991

9440818097 221577

  EE,Miryalaguda T.Srinivasulu 08689 242878 9848097389 9440818098

242252

  EE,Bhongir A. Muralidhar Rao 08685 244400 9440818099 244399

             21 MAHABOOBNAGAR CIRCLE:  SE, Mahaboobnagar D. Pratap Reddy 08542   9885150871

9440818144 

  DSE   08542        EE,Mahaboobnagar M. Sudhakar 08542 222248 9440529022

9440818100255577

  EE, Wanaparthy A. Ashok Kumar 08545 232031 9440184900 9440818101

232886

  EE, Kalwakurthy K. Pothana 08549 273107 9440896437 9440818149

             22 RURAL CIRCLE, HYDERABAD:  SE, Rural Circle,

HyderabadM.V. Narasimham 040 23731748 9440818043  

  DSE P.S. Phanindra Prasad 040 23734787 9849435120 9440818167

24064639

  EE, Roads Divn., Hyderabad

L. Purender Reddy 040 24603156 9440418456 9440818102

23395116

  EE, City Roads Divn. Hyderabad

S. Muthyapu Reddy 040 23308111 9440818104 24070398

  EE,Vikarabad G. Rames wara Reddy 08416 253474 9440066877 9440818103

253437

             23 HEAD QUARTERS CIRCLE:

35

  SE, HQC,Hyd T. Babu Raj

040

23232762 27175679

9440818039 27704497 

  DSE A/c Hemanth Kanthikar 040  23232871 9440818168 27863031    EE,SBD Hemanth Kanthikar 040  23232476 9440818109 27893951    EE, NBD T.V. Bhoj Raj 040  23201915 9849360644

9440818110 24023809 

  EE,EBD K.Sudarshan Reddy 040  23394428 23307530

9440407507 9440818111

27550477 

  EE,CBD Md.Zaheeruddin Ahmed 040  23391806 23307530

9440818112  

  EE,ABD T. Jagan Mohan Reddy 040  23232065 9448023217 9440818113

  Dy. EE, A.P. Bhavan, New Delhi

Satish 011 011-23382031/

415/515 Ext.

             24 NH CIRCLE, HYDERABAD:   SE, NH Hyderabad Venkat Reddy 040 23323863 9440818038 23812201

  DSE I/c Smt. P.Anuradha 040 23323863 9440818171     EE-I /NH, Hyderabad J. Mohan Naik 040 23318800 9440818502 23158432  EE-II /NH,

HyderabadM.A.Q.Jeelani 040 23372103 9440818106 23350707 

  EE/NH/Perkit B. Rameswar Reddy 08463 228571 9848012638 9440818107

223023

  EE/NH/Warangal A/c R. Laxminarayana 0870 2577663 9440818108 2439980   25 NH CIRCLE, VIZIANAGARAM:  SE, NH

Vizianagaram T. Surapuraju Naidu 08922 220146 9440818022  

  DSE I/c P. Subbaraya Sarma 08922 220146 9440818156 277708  EE/NH, Kakinada B. Mallikarjuna Rao 0884 2379838 9440030865

9440818045 

  EE/NH, Visakhapatnam

V.K. Vijayashree 0891 2797670 9848052579 9440818046

             26 NH CIRCLE, ANANTHAPUR:  SE, NH Ananthapur P.V. Sharma 08554 274199 9848030045

9440818032227399

  DSE G. Srinivasulu 08554 227399 9440818165    EE/NH, Ananthapur

A/cManik Prabhu 08554 220875 9440818073 222390

  EE/NH, Kurnool Manik Prabhu 08518 229138 9848596714 9440818074

231150

  EE/NH, Madanapalli P. Muni Swamy 08571   9440818075 224648

36

  EE/NH, Kadapa K.V. Naga Raja 08562 244116 9440818076 247780             27 QUALITY CONTROL CIRCLE, HYDERABAD:  SE, QC, Hyderabad M. SubbaRao 040 23390150 9440818040  

  DSE T.Hanuman tha Rao 040 23390150 9440818169    EE, QC, Hyderabad G.Govardhan Reddy 040 23307567 9848469869

9440818114 

  EE, QC, Vijayawada G.Rajendar 0866 2472753 9440818116 2546304  EE, QC,Warangal G.Hamsa Reddy 0870 2577418 9440818115    EE, Qc, Rajahmundry P.Jaya Prakash 0883 2442334 9849244514

94408181172444267

  EE, QC,Kadapa P.S.Devandranath 08562 241335 9440818118 252094             28 ELECTRICAL CIRCLE, HYDERABAD:   SE, Electrical,

Hyderabad K.Sudarshan 040 23378932 9440818041  

  DSE V.S.R.Mohan Rao (A/c) 040   9440818170    EE, Electrical/

General, HyderabadV.S.R.Mohan Rao 040  23205767

23205758 9393725291 9440818119

  EE, Electrical/ Rural, Hyderabad

Y.G.Edward 040  23744688 9440818120  

  EE,Electrical,Guntur K. Surya narayana 0863  2234403 9440818121 2231884  EE, Electrical,

Kurnool Md. Javed Ansari (A/c) 08518  236644 9849418373

9440818122 

             29 APSHP DIVISIONS:   PD, APSHP Mir Yousuf Ali 040 23323423

233724219848011729 9440818011

27505311

  EE, Kadapa K. Bharat Bushan 08562 240780 9440818123    EE, Tirupathi D. Sampath Rao 0877 2233024 9440818153    EE, Jangareddy

Gudem R. Gopala Krishna 08821 226751 9848369832

9440818150225269

  EE, Piduguralla C. Pradeep Kumar 08649 253259 9440818151    EE, Vinukonda P. Pulla Reddy 08646 274908 9440818152    EE, Warangal P. Devidas 0870 2577201 9848640063

9440818154 

CHAPTER-9

THE MONTHLY REMUNERATION RECEIVED BY EACH OF ITS OFFICERS AND EMPLOYEES, INCLUDING THE SYSTEM OF COMPENSATION AS PROVIDED IN ITS REGULATIONS

37

The existing Scales of Pay & Allowances of Officers and employees that are in force are given hereunder.

Sl.No. Category Pay Scale1. Engineer-in-Chief 22955-307652 Chief Engineer 21310-307653 State Architect 17035-293654 Deputy Engineer-in-Chief(Admn) 17035-293655 Superintending Engineer 17035-293656 Executive Engineer / Joint Director / Dy. Chief Engineer /

Dy. Superintending Engineer13285-25315

7 Deputy State Architect 13285-253158 Revenue Divisional Officer 10845-229559 Divisional Forest Officer 10845-2295510 Deputy Executive Engineer 10845-2295511 Non-Technical Personal Assistant 10285-2183512 Assistant State Architect 10845-2295513 Senior Architectural Assistant 9285-1977514 Assistant Executive Engineer 9285-1977515 Assistant Engineer 8815-1880516 Special Grade Draughtsman 9285-1977517 Non-Technical Personal Assistant to S.E 8385-1790518 Accounts Officer / Divisional Accounts Officer 8385-1790519 Superintendent 7770-1745520 Special Category Steno 7770-1745521 Draughtsman 1st Grade 8815-1880522 Deputy Tahsildar 7770-1745523 Draughtsman 2nd Grade 6505-1466524 Senior Assistant 6195-1394525 Senior Steno 6195-1394526 Draughtsman 3rd Grade 5470-1232527 Electrician-cum-Mechanic 5200-1171528 Projector Operator 5200-1171529 Wireman 5200-1171530 Tracer 4825-1084531 Junior Assistant 4825-1084532 Junior Steno 4825-1084533 Typist 4825-1084534 Shorff 4370-977535 Driver (L.V) 4370-977536 Record Assistant 4370-977537 Roneo Operator 4370-977538 Jamedar 4370-977539 Blue Print Operator 4370-977540 Dafedar 3950-881541 Attender 3850-8600

38

42 Sweeper 3850-860043 Watchman 3850-860044 Scavenger 3850-860045 Gardner 3850-8600

CHAPTER-10

THE BUDGET ALLOCATED TO EACH OF ITS AGENCY, INDICATING THE PARTICULARS OF ALL PLANS, PROPOSED EXPENDITURES AND REPORTS ON DISBURSEMENTS MADE

CHAPTER-11

39

THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH PROGRAMMES

There is no subsidy programme in the department except

giving viability gap fund for certain BOT(Build, operate and

transfer )projects .So far, the Government has given the

following viability gap fund/subsidy.

Sl

N

o

Name of the project Estima

ted cost

Subsidy/

Viability gap

fund given

Name of the

agency

1 Construction of

Bridge across

Gowthami branch of

river Godavari

between Yanam and

Edurulanka in East

Godavari District.

Rs.110.

00

crores

Rs.69.00

crores

M/

s .Navayuga

Engineering

Company

Ltd,

Dwarakanag

ar,

Visakhapatn

am

2 Construction of High

level bridge across

Krishna river near

Puligadda connecting

Krishna District and

Rs.71.0

0 crores

Rs.38.968

crores

M/

s .Navayuga

Engineering

Company

Ltd,

40

Penumudi in Guntur

District.

Dwarakanag

ar,

Visakhapatn

am

CHAPTER-12

PARTICULARS OF RECIPIENTS OF CONCESSIONS,

PERMITS OR AUTHORIZATIONS GRANTED BY IT

Nil

CHAPTER-13

DETAILS IN RESPECT OF THE INFORMATION,

AVAILABLE TO OR HELD BY IT, REDUCED IN AN

ELECTRONIC FORM

The information about the organization is held in

Electronic Form for the benefit of public on department website

www.aproads.com.

CHAPTER-14

41

THE PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION, INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM, IF MAINTAINED FOR PUBLIC USE

The department is having Research Station at state level in the office of the Engineer-in-Chief (R&B) Administration, Errammanzil, Hyderabad – 500 082. Research Station is also attached with a Library and Reading Room. The Research Station, Hyderabad is also conducting training classes to the departmental engineers. The information is also available at district level, all Circle offices are having information centers and reading rooms.

CHAPTER-15

THE NAMES, DESIGNATIONS AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICERS

The following officers are designated as Public Information Officers and Assistant Public Information Officers for the purpose of giving information to the public as per provisions of the Information Act 2005, No.22 of 2005 for effective implementation.

Sl.No.

Name of the Office Public Information Officer

Asst. Public Information Officer

1. Engineer-in-Chief(R&B) Administration wing(040-23391155)

Deputy Engineer-in-ChiefAdministration(040-23390499)

Deputy Executive Engineer(R&B) M.C.(040-23391155)

2. Chief Engineer(R&B) NABARD wing ( 040-23323128)

Deputy Chief Engineer (R&B) NABARD( 040-23323128)

N.T.P.A., Nabard( 040-23323128)

3. Chief Engineer(R&B) Roads(040-23390769)

Deputy Chief Engineer (R&B) Roads(040-23390822)

N.T.P.A., Roads(040-23390822)

4. Chief Engineer(R&B) Buildings (040-23391020)

Deputy Chief Engineer(R&B) Buildings( 040-23390048)

N.T.P.A., Buildings( 040-23390048)

5. Chief Engineer(R&B) National Highways(040-23318074)

Superintending Engineer(R&B) NH Designs(040-23391546)

Deputy Executive Engineer (R&B) TA-IV (040-23391546)

6. Superintending Engineer (R&B)Designs & Planning Wing(040-23316700)

Superintending Engineer(R&B) Designs & Planning(040-23316700)

Deputy Executive Engineer (R&B) (PA to SE)(040-23316700)

7. Joint Director(R&B) Road Research(040-23390891)

Joint Director, Road Research(040-23390891)

Superintendent / Sr.Asst.(040-23390891)

8 Managing Director, RDC(040-23300462)

General Manager(040-23323423)

Deputy Executive Engineer, SHP Divn-III(040-23323423)

42

9 R&B Circle Offices Deputy Superintending Engineer (R&B)

Superintendent

10 Quality Control Circle Deputy Superintending Engineer(R&B)

Superintendent

11 R&B Division Office Divisional Accounts Officer

Superintendent

12 Q.C. Division Office Executive Engineer(R&B) Superintendent/Sr.Asst13 R&B Sub-Division Office Deputy Executive

Engineer (R&B)Sr. Assistant

43