RAPORT SAMPLE 2.

8/9/2019 RAPORT SAMPLE 2.

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SHORT

REPORTS

2/11/15

1

Short Reports


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Structure of the Reports

3rd Level

4th Level

TitleFly

TitlePage

TitlePage

TitlePage

TitlePage

TitlePage

Co!i"atio" Tra"sittal/#$ec%Su%

Letterof

Tra"s%

Letterof

Tra"s%

Ta!leof

Co"te"ts

Ta!leof

Co"te"ts

Ta!leof

Co"te"ts

#$ecutiveSuary

#$ecutiveSuary

Co!i"atio" Tra"sittal/#$ec%Su%

EMAILREPORT

THE REPORT PROPER

THE REPORT PROPER

THE REPORT PROPER

THE REPORT PROPER

THE REPORT PROPER

LETTER REPORT

1stLevel

5th Level

&th Level

'th LevelLo( foralit

)igh forality

2"d Level

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Short Reports


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*vervie(

+ost reports are short

Siilarities , di-ere"ces

!et(ee"

Short , lo"g

Short Types

Special *"es

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Short Reports


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Four +a.or i-ere"ces0et(ee" Short , Lo"g

Reports

Less i"troductory aterial

orally !egi" directlyco"clusio" a"drecoe"datio" rst

+ore liely to use perso"al style

Less "eed for a foral cohere"ce pla"

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Short Reports


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Three Fors of Shorter

Reports

Short reports

Letter reports

#ail reports

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Short Reports


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The Short Report

Title page , report te$t

irect approach

Parts

Quick summary

Introductory remarks

Findings

Conclusions & recommendations

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Short Reports


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Short Reports

+echa"ics

Layout requirements

Headings = 2 level

Graphics optional!

"ppendi# optional!

$i%liography i needed!

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Short Reports


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Letter Reports

External (reader )

Shorter prole!"

3#4 pa$e"

%r&tten per"onall'

Either &re*t+&n&re*tapproa*he"

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,

Short Reports


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#ail Report

7sually (ritte" for a"d !y people (ithi"a" orga"i8atio"

9idely used

+ostly i"foral

Follo( letter for

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1.

Short Reports


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#ail Reportco"t6d

Recommended action.

My investigation of the quality of fire protection at the plant

supports these recommendations:

1. That the Safety Supervisor conduct training sessions for each

fire brigade until it is thoroughly trained.

2. That monthly practice runs be scheduled for all fire brigades.

3. That an alarm bell be placed outside the Shift Maintenance

office in uilding 13!.

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Special Reports

2/11/15Short Reports

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Routi"e *peratio"alReports

:eep others i"fored a!out the copa"y

For a"d co"te"d ca" vary depe"di"g o"the copa"y

Reports ca" !e daily; (eely; o"thly; or


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Progress Reports

Revie( process o" a" activity

+ostly i"foral a"d "arrative

9ith progress report you (a"t toephasi8e the positive

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Sta- Report

Follo(s a $ed orga"i8atio" pla" that leads

to a co"clusio"

Structure>

?de"tifyi"g i"foratio" Suary

Pro!les/*!.ectives

Facts

iscussio"

Co"clusio"

Recoe"datio"

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+eeti"g +i"utes

9ritte" record of a groups activity a"ddecisio"s

Co"tai"s o"ly o!.ective data

@ccurate i"utes are iporta"t

o specic layout

Focuses o" the co"te"t to easily retrieve

it

= u!eri"g ites

= 7si"g di-ere"t te$ts lie !old; italic oru"derli"ed

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+eeti"g +i"utes co"t6d

Prelii"ary ites>

ae of the group

ae of the docue"t

Type of the eeti"g o"thly; eerge"cy;special

Place; date a"d tie

ae of those atte"di"g i"cludi"g guests

ae of those a!se"t a"d reaso"s fora!se"ce

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0ody ites>

@pproval of i"utes of previous eeti"g

+eeti"g a""ou"cee"ts

*ld !usi"ess A Reports o" attersprevious eeti"g

e( !usi"ess A Reports o" attersprese"ted to the group

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Short Reports


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Closi"g ites>

Place a"d tie of "e$t eeti"g

otatio" of the eeti"g e"di"g tie

ae a"d the sig"ature of the perso"respo"si!le for prepari"g the eeti"g

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1-

Short Reports


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@udit Report

Statee"t verifyi"g a" accou"ta"tsi"spectio" of a r6s "a"ce record

+ay !e lo"g or short

Short=for audit reports are oststa"dardi8ed

Lo"g=for audit reports varies i" their

aeup

o typical for e$ists

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Proposals

Persuasive prese"tatio" for co"sideri"gsoethi"g

Ca" !e oral; (ritte" or co!i"atio" of !oth

Ca" !e ade !y i"dividuals or orga"i8atio"s

Ca" eve" !e ade i"ter"ally

+ay !e foral or i"foral

+a.or t(o fors

?"vited

Prospecti"g

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Proposals Co"t6d

Topics of the proposal

9riter6s purpose a"d reader6s "eed

0acgrou"d

eed

Pla" descriptio"

Particulars tie; schedule; cost; perfora"ceetc%

@!ility to deliver

0e"ets

Co"cludi"g coe"ts

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Short Reports


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@"y Buestio"

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Short Reports


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RAPORT SAMPLE 2.

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