DOE/RL-92-49 REV 6 iii RADIOLOGICAL ASSISTANCE PROGRAM RESPONSE PLAN DOE REGION 8 The purpose of this document is to provide guidance and information on available U.S. Department of Energy (DOE)/National Nuclear Security Administration (NNSA) response resources to any organization that may need to request radiological assistance for emergencies or incidents involving nuclear/radiological materials. This document provides an overview of DOE/NNSA response capabilities and assists outside agencies in requesting DOE/NNSA radiological assistance when federal radiological emergency response resources are needed. The DOE Region 8 Radiological Assistance Program (RAP) is the point-of-contact for Federal radiological emergency response assistance within the states of Oregon, Washington, and Alaska. Adherence to this plan will ensure that RAP’s response to a request for radiological assistance is appropriate. The attached RAP Response Plan is a revision to the previously approved May 2008 version. In case of termination or transfer, return this manual to the U.S. Department of Energy, Richland Operations Office; P.O. Box 550, MSIN AG-35; Richland, Washington 99352. Approved for Use and Application by: Date: Date: Diane L. Clark David Young Regional Response Coordinator Program Manager Radiological Assistance Program Region 8 Radiological Assistance Program Office of Emergency Response Office of Emergency Response National Nuclear Security Administration National Nuclear Security Administration
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DOE/RL-92-49 REV 6
iii
RADIOLOGICAL ASSISTANCE PROGRAM
RESPONSE PLAN
DOE REGION 8
The purpose of this document is to provide guidance and information on available
U.S. Department of Energy (DOE)/National Nuclear Security Administration (NNSA) response
resources to any organization that may need to request radiological assistance for emergencies or
incidents involving nuclear/radiological materials. This document provides an overview of
DOE/NNSA response capabilities and assists outside agencies in requesting DOE/NNSA
radiological assistance when federal radiological emergency response resources are needed.
The DOE Region 8 Radiological Assistance Program (RAP) is the point-of-contact for Federal
radiological emergency response assistance within the states of Oregon, Washington, and Alaska.
Adherence to this plan will ensure that RAP’s response to a request for radiological assistance is
appropriate. The attached RAP Response Plan is a revision to the previously approved May
2008 version.
In case of termination or transfer, return this manual to the U.S. Department of Energy,
Richland Operations Office; P.O. Box 550, MSIN AG-35; Richland, Washington 99352.
Approved for Use and Application by:
Date: Date:
Diane L. Clark David Young
Regional Response Coordinator Program Manager
Radiological Assistance Program Region 8 Radiological Assistance Program
Office of Emergency Response Office of Emergency Response
National Nuclear Security Administration National Nuclear Security Administration
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CONTENTS
1.0 INTRODUCTION AND PROGRAM PHILOSOPHY .................................................... 1-1
2.0 PURPOSE AND OBJECTIVES ...................................................................................... 2-1
3.0 GEOGRAPHIC REGION OF RESPONSIBILITY ......................................................... 3-1
4.0 REGIONAL EMERGENCY RESPONSE INTERFACES
AND POINTS-OF-CONTACT ....................................................................................... 4-1
5.0 PROCEDURE FOR REQUESTING RADIOLOGICAL ASSISTANCE ....................... 5-1
6.0 REGIONAL RADIOLOGICAL ASSISTANCE PROGRAM TEAM STRUCTURE . 6-1
7.1 REGIONAL RADIOLOGICAL ASSISTANCE PROGRAM RESOURCES AND
− Multi-Path Communication Device (MPCD) data communications system
− sampling tools
− chain of custody forms
− sample packaging.
Determination to activate or deploy additional emergency response assets will be made by the
Emergency Response Officer or Nuclear Incident Team at DOE/NNSA HQ, with approval from
the Director of the Office of Emergency Response.
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The RRC can request the RAP assets of other DOE/NNSA Regions if the need exists. Requests
are made in coordination with DOE-HQ EOC through the 24-hour telephone number.
Depending on the magnitude of the incident, DOE/NNSA may complement its resources with
those of other Federal agencies under the auspices of the NRF or augment response capabilities
with the formation of a FRMAC, if warranted.
In addition to RAP, other emergency response assets located throughout the DOE/NNSA
complex may be available for specialized needs during radiological incidents. The RRC and
members of the RAP teams are knowledgeable about these assets. It is likely that if these
additional emergency response assets are called upon, the incident will have escalated to a larger
overall DOE/NNSA incident response.
Figure 3 DOE NNSA national assets
The additional assets/capabilities listed here are discussed in Sections 7.1 through 7.11:
• National Atmospheric Release Advisory Center (NARAC)
• Aerial Measuring System (AMS)
• Radiation Emergency Assistance Center/Training Site (REAC/TS)
• Federal Radiological Monitoring and Assessment Center (FRMAC)
• Nuclear/Radiological Advisory Team (NRAT)
• Accident Response Group (ARG)
• Joint Technical Operation Team (JTOT)
• Radiological Triage
• Nuclear Incident Team (NIT).
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7.2 NATIONAL ATMOSPHERIC RELEASE
ADVISORY CENTER (NARAC)
Radiological assistance operations may require the use of computer models to assist in
estimating early phase radiological consequences of radioactive material accidentally released
into the atmosphere. The NARAC provides a computer-based atmospheric dispersion and
deposition modeling capability operated by the University of California’s Lawrence Livermore
National Laboratory. The NARAC’s role in an emergency begins when a nuclear, chemical, or
other hazardous material is, or has the potential of being, released into the atmosphere. The
NARAC’s capability consists of meteorologists and other technical staff using three-dimensional
computer models and real-time weather and topographical data to project the dispersion and
deposition of radioactive material in the environment. Maps are produced that contain
accumulated integrated doses, airborne concentrations and contamination distributions. The
plots can be overlaid on local maps to assist emergency response officials in deciding what
protective actions are needed to protect people and the environment effectively. Protective
actions could affect distribution of food and water sources and include sheltering and evacuating
critical population groups. The NARAC’s response time is typically 30 minutes to 2 hours after
notification of an incident.
7.3 AERIAL MEASURING SYSTEM (AMS)
NNSA's AMS provides specialized airborne radiation detection systems to provide real-time
measurements of low levels of air and ground contamination. The AMS team consists of
scientists, technicians, pilots, and ground support personnel. These trained experts are in charge
of maintaining a state of readiness to respond to a radiological emergency at any time. The team
is based out of Nellis Air Force Base in Las Vegas, Nevada, and Andrews Air Force Base in
Washington, D.C.
The AMS mission is to provide a rapid survey of radiation and contamination following a
radiological emergency. AMS accomplishes this mission by using specially equipped aircrafts to
conduct the surveys. These aircrafts are equipped to detect and measure radioactive material in
the air, and contamination on the ground. The AMS uses a sophisticated radiation detection
system to gather radiological information and store it on computers. This information is then
used to produce maps of radiation exposure and contamination. This technical information is
later used to determine the extent of the hazard and to decide when and where to send federal,
state, or local ground monitoring teams for further assessments.
In the event of an incident involving radiological materials, NNSA, in consultation with state and
other federal agencies, will deploy AMS immediately to the incident site and operations are as
follows:
• The fixed-wing aircraft is deployed with the radiation detection system to collect
information and determine the location of ground contamination. • The helicopters are used to perform detailed surveys of ground contamination. • NNSA scientists are then able to rapidly develop maps of the radiological materials
deposited on the ground and the potential radiation exposure to personnel in the affected
areas. This information gives emergency response officials information necessary to
effectively respond to the emergency.
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7.4 RADIATION EMERGENCY ASSISTANCE
CENTER/TRAINING SITE (REAC/TS)
Since its formation in 1976, REAC/TS has provided support to the DOE, the World Health
Organization, and the International Atomic Energy Agency in the medical management of
radiation incidents. REAC/TS is a 24-hour emergency response program which provides
consultative services from its Oak Ridge, Tennessee, Headquarters or through deployable teams
at the scene of an event. The specially trained team of physicians, nurses, emergency medical
technicians, paramedics, health physicists, radiobiologists, and emergency coordinators is
prepared around-the-clock to provide assistance at the local, national, or international level.
REAC/TS provides medical advice, specialized training, and unique onsite assistance in triage,
decontamination, diagnosis, radiation dose estimates, and treatment of all types of radiation-
induced injuries.
The REAC/TS staff brings valuable experience to the classroom in delivering different training
courses that address the medical aspects of radiation incident management. Taught at the unique
REAC/TS facility in Oak Ridge, Tennessee, and at various hospitals and nuclear facilities across
the country, these courses train physicians, physicians’ assistants, nurses, health physicists and
others who may have to respond to a radiation incident. Through lectures, discussions, and
exercises, participants learn the roles they play in the medical management of a radiation
incident.
7.5 FEDERAL RADIOLOGICAL MONITORING
AND ASSESSMENT CENTER (FRMAC)
The FRMAC is a Federal interagency center responsible for coordinating monitoring and
assessment activities with the Coordinating Agency and affected State and local agencies.
DOE/NNSA manages the FRMAC during initial phases of a nuclear/radiological event. Once
the immediate emergency situation is stabilized, DOE transfers the leadership role to the EPA, at
a mutually agreeable time, to continue long-term monitoring activities. The FRMAC
responsibilities include:
• Coordinating Federal off-site radiological environmental monitoring and assessment
activities.
• Maintaining technical liaison with State and local agencies responsible for monitoring and
assessment.
• Maintaining a common set of all off-site radiological monitoring data, in an accountable,
secure, and retrievable form.
• Ensuring the technical integrity of the FRMAC data.
• Providing monitoring data and interpretations, including exposure rate contours, dose
projections, and any other requested radiological assessments to the Coordinating Agency
and the State(s).
• Providing, in cooperation with other Federal agencies, the personnel and equipment needed
to perform radiological monitoring and assessment activities.
• Requesting supplemental assistance and technical support from other Federal agencies as
needed.
• Arranging consultation and support services through appropriate Federal agencies to all other
entities (e.g., private contractors) with radiological monitoring functions and capabilities and
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providing technical and medical advice on handling radiological contamination and
population monitoring.
If FRMAC is requested, a phased deployment of the DOE/NNSA component of the FRMAC
begins – the Consequence Management Response Team (CMRT) from the Remote Sensing
Laboratory (RSL) – Nevada. CMRT phases I and II are standard personnel and equipment
packages with a wheels-up requirement of 4 hours and 12 hours, respectfully. The final phase,
CMRT Augmentation, deploys within 24-48 hours and incorporates resources from other
DOE/NNSA laboratories and facilities. The CMRT and FRMAC are supported by the
Consequence Management Home Team also based at RSL – Nevada.
7.6 Nuclear/Radiological Advisory Team (NRAT)
NNSA's Nuclear / Radiological Advisory Team (NRAT) provides an emergency response
capability for on-scene scientific and technical advice for both domestic and international nuclear
or radiological incidents. It is a national level, deployable search capability with expertise
complex search operations utilizing both technical and operational expertise. It is led by a Senior
Energy Official who runs the NNSA field operation and who coordinates NNSA follow-on
assets as needed. The NRAT is composed of scientists and technicians who can provide advice
or conduct limited operations.
7.7 ACCIDENT RESPONSE GROUP (ARG)
The ARG is the primary response capability deployed to manage or support the successful
resolution of a U.S. nuclear weapons accident anywhere in the world. ARG, based in
Albuquerque, New Mexico, consists of approximately 300 multi-disciplined technical and
scientific experts from the DOE/NNSA and DOE/NNSA contractors. The ARG mission is to
develop and maintain readiness to efficiently manage the resolution of accidents or significant
incidents involving nuclear weapons in DOE custody. ARG will also provide timely worldwide
support to the Department of Defense (DoD) in resolving accidents and significant incidents
involving nuclear weapons in DoD’s custody. ARG deploys on military or commercial aircraft
in three phases (Initial, Recovery, and Continued Recovery) and is supported by the ARG Home
Team. Advance elements are ready to deploy within 4 hours of being alerted. The advance
elements prime focus is on the initial assessment and providing preliminary advice to decision
makers. If there is internal damage, special techniques may be used to stabilize system
components. Team members can use specialized equipment to cut away wreckage, open
shipping containers, or cut apart the weapon itself. The weapon is rendered safe prior to any
packaging and shipping operations. Radiography can be used to examine the weapon’s internal
structure and integrity.
7.8 JOINT TECHNICAL OPERATIONS TEAM
(JTOT)
The Joint Technical Operations Team (JTOT) provides advanced technical capabilities to move
or neutralize nuclear weapons of mass destruction. The JTOT activities consist of advanced
technical activities to reduce the yield of the device and make the device explosively and
electrically safe, as well as demilitarization and disassembly operations to neutralize a nuclear
weapon.
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7.9 RADIOLOGICAL TRIAGE
NNSA's Radiological Triage is a non-deployable, secure, on-line capability that provides remote
support to emergency responders in the event of a nuclear or radiological emergency.
Radiological Triage has on-call scientists available 24 hours a day to analyze site-specific data
and confirm radioisotope identification in the event of a radiological incident. The data is
transmitted through the Radiological Triage website or provided over the telephone.
Radiological Triage is an integrated system comprised of scientist and engineers from the
NNSA's and the Department of Energy's national laboratories with expertise in
spectroscopy. Because of the level of expertise available at the national laboratories,
Radiological Triage greatly improves the accuracy of radioisotope identification, precluding
inaccurate identification of the radioisotopes, which could potentially lead to inappropriate
incident-site management.
The procedure for sending spectral information to Radiological Triage is provided in
Appendix B.
7.10 NUCLEAR INCIDENT TEAM (NIT)
The NIT is Office of Emergency Response’s communications, command, and control center
during incidents involving nuclear/radiological material, for which NA-42 assets have been
called upon to support. The NIT will have reach-back capabilities to include interagency Liaison
Officers (LNOs) and other DOE departments.
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8.1 PROCEDURE FOR RADIOLOGICAL ASSISTANCE PROGRAM TEAM
ACTIVATION AND DEPLOYMENT
8.2 REQUEST
There are two avenues to request radiological assistance. The first method is to make a request
through the Hanford Patrol Operations Center. The second method is to make a request through
the DOE/NNSA HQ Emergency Operations Center.
With the first method, the request for radiological assistance starts with a call to the Hanford
Patrol Operations Center (POC) 24-hour telephone number: (509) 373-3800.
RL maintains this telephone number, which is reserved for incoming emergencies, including
radiological incidents, requests for assistance, and other emergency traffic. All calls are
automatically recorded. The POC Duty Officer obtains as much information as is available
about the incident or request for radiological assistance.
The POC makes one call to the Occurrence Notification Center (ONC), where the ONC Duty
Officer records pertinent data and notifies RAP Team of the request for radiological assistance.
This officially transfers response coordination to the Region 8 RAP. The ONC Duty Officer can
assist with further notifications, if required.
With the second method, the request for radiological assistance starts with a call to the
DOE/NNSA HQ Emergency Operations Center 24-hour telephone number: 202-586-8100. The
Watch Officer will direct the call to the on-call Emergency Response Officer, who will notify the
RAP Region. This officially transfers the response coordination to the RAP Region.
8.3 TEAM ACTIVATION
Immediately following a request for radiological assistance, the RRC contacts the requestor to
verify and/or confirm the request. The RRC documents the request information on the Incident
Report Form, Appendix A. The RRC will contact the appropriate State, Tribal, or local authority,
or other federal agency to report the request and establish support needs. The RRC also decides
if the request for assistance can be handled by providing advice over the telephone or if the RAP
team must be deployed. In either case, the request is responded to and documented
appropriately. The RRC is responsible for notifying DOE-HQ and NNSA of the request for
radiological assistance and obtaining approval to deploy.
If the RRC determines that a RAP team needs to deploy, members are notified and directed to
assemble. The RAP Federal Team Leader ensures that a briefing is conducted, preparations are
finalized; and, within two hours of being assembled, the RAP team is ready for deployment.
With the exception of Alaska, the RAP team is expected to be on location within six hours after
activation.
8.4 TEAM DEPLOYMENT
The RAP team will maintain communications with the requester(s) during deployment to the
extent possible.
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The RAP team usually will travel in response vehicles; however, the means of transportation may
vary depending on the distance involved and the seriousness of the event. Air travel is an option.
That decision is based on the urgency of need, geographical location of the incident, and weather
conditions. The DOE/NNSA RAP may partner with other agencies for support to deploy by air.
When the RAP team arrives at the incident scene, the RAP Federal Team Leader reports to the
senior military or civilian officials, usually the Incident Commander or On-Scene Commander,
and briefs that individual or a designated representative on the responsibilities and capabilities of
the Region 8 RAP Team. In turn, the Incident Commander or senior official should brief the
RAP Federal Team Leader about the situation.
At the incident scene, the Region 8 RAP Team is subject to the control established by the
Incident Commander or On-Scene Commander and performs its mission under the direction of
the RAP Federal Team Leader. If additional support from Hanford Site resources is needed, the
RAP Team Leader contacts the RRC and requests activation and/or mobilization of additional
resources (e.g., personnel, equipment, or other resources).
8.5 TEAM ACTIONS AT EVENT SCENE
Although the Region 8 RAP Team performs as a unit, each member has specific on-scene duties.
The team may be asked to split up and work with other Federal agencies, State, or local officials.
Team members may be requested to support related event activities such as at the Joint
Information Center, a hospital, or anywhere radiological assistance is needed.
The RAP Federal Team Leader is responsible for communicating the RAP team’s activities and
results to the Incident Commander. The RAP Federal Team Leader does not divulge nor discuss
their activities with anyone outside of the Incident Response organization and authorities. The
PIO is responsible for interfacing with the media or public that is observing the RAP team’s
activities and will only discuss DOE activities. No release or sharing of information to the media
or public will occur without coordinating with the RAP Federal Team Leader and Incident
Response authorities, and DOE/NNSA Headquarters. The RAP Team Captain is responsible for
the tactical element and directing the field team and for receiving, assessing, and communicating
the survey results to the RAP Federal Team Leader. The field team members and scientists are
responsible for monitoring and assessing the event scene and communicating the results to the
RAP Team Captain.
The RRC is responsible for notifying the Emergency Response Officer or Nuclear Incident Team
when an incident is expected to exceed the RAP team's response capability. At that time, the
RRC may recommend to the Federal, State, or local authorities to evaluate whether additional
emergency response capabilities specific to the incident and/or assets (i.e., AMS, FRMAC) are
needed. If this occurs, the RAP Federal Team Leader is expected to coordinate the transition of
these resources.
8.6 EVENT TERMINATION
When all involved parties agree that assistance is no longer needed, the RAP Federal Team
Leader will debrief with the Incident Commander or On-Scene Commander, provide radiological
data to the appropriate agency, and return to Richland. A final report will be submitted to
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DOE-HQ in 10 working days. Within 30 working days, the appropriate Federal, State, Tribal,
and/or local agency will be provided a copy of the RAP team's final report.
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9.0 REFERENCES
40 CFR 300, “National Oil and Hazardous Substance Pollution Contingency Plan,” Title 40,
Code of Federal Regulations, Part 300, as amended.
DOE Order 153.1, Departmental Emergency Response Assets, U.S. Department of Energy,
Washington, D.C.
National Response Framework (NRF), January 2008, U.S. Department of Homeland Security,
Washington D.C.
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APPENDIX A
RADIOLOGICAL ASSISTANCE PROGRAM
INCIDENT REPORT FORM
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1 GMT is 7 hours ahead of PDT. Use 24-hour military time.
A-1
RADIOLOGICAL ASSISTANCE PROGRAM
INCIDENT REPORT FORM
(To be Completed by Receiver of the Call)
Page 1 of 2
Date of Call:
Time of Call1:
Receiver of Call:
Title:
Organization:
Caller:
Title:
Location of Caller:
Contact Phone Number:
INFORMATION RECEIVED
1. Type of Incident Reported
(select one):
( ) A. Radioactive Materials Transport
( ) B. Nuclear Weapon Accident
( ) C. DOE Facility
( ) D. Nuclear Reactor
( ) E. Other
2a. Incident Date: 2b. Incident Time:
3. Location of Incident:
4. Event Scene Commander:
(Name/Telephone Number)
5. Brief Details of Incident (radiation levels, contamination levels, etc):
6. Is Fire Involved: ( ) Yes ( ) No
7. Other Hazardous Materials:
8. Has a Cordon Been Established at the Scene: ( ) Yes ( ) No
9. Known Radionuclides:
Activity (Ci)
10. Weather Conditions:
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RADIOLOGICAL ASSISTANCE PROGRAM
INCIDENT REPORT FORM
(To be Completed by Receiver of the Call)
Page 2 of 2
11. Casualties Involved
(include number in brackets):
( ) A. Injured
( ) B. Deaths
( ) C. Contaminated
( ) D. Missing
( ) E. None
12. Responses Currently at the Scene
(check appropriate):
( ) A. State Patrol
( ) B. Emergency Rescue Squad
( ) C. Fire Department
( ) D. State Radiological Field Teams
( ) E. Local/City Police
( ) F. Ambulance Team
( ) G. Other:
13. Tribal, State, Local, or Other Federal Agencies Notified:
14. News Media Reports of the Incident:
ACTIONS TAKEN BY RECEIVER OF CALL
Tribal, State, Local, and Other Federal Agencies Notified After Call:
Radiological Assistance Program (RAP) Team Response:
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APPENDIX B
RADIOLOGICAL TRIAGE
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APPENDIX B
RADIOLOGICAL TRIAGE
NOTE: Keep all Triage data "Unclassified.” If classified information needs to be discussed
or shared, use communication devices set up for classified discussions.
Assemble the Data
1. Contact the DOE/NNSA's 24- hour watch office at (202) 586-8100. Request to
speak to the Emergency Response Officer (ERO)
• Request activation of the Triage System.
• Provide the name and phone number of a contact person.
2. Send an email containing data to be analyzed to the following addresses: