R4.0.6 POLICY TRAINING Trainer: Nancy Buczeskie (717) 772-0655 [email protected].

R4.0.6 POLICY R4.0.6 POLICY TRAININGTRAINING

Trainer:

Nancy Buczeskie

(717) 772-0655

[email protected]

mailto:[email protected]

INCLUSION RULESINCLUSION RULES

7/ 6/ 20097/ 6/ 2009 OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL)OFFICE OF CHILD DEVELOPMENT & EARLY LEARNING (OCDEL) 33

Family CompositionFamily Composition

• The key questions used when determining who is included in the family composition are as follows:

1. Is the individual a CHILD under 13 OR between 13 and 19 with an developmental delay, disability, injury or impairment

2. Does the individual have a PARENTAL RELATIONSHIP to a child in the budget group?

3. Does the individual have CARE & CONTROL over a child in the budget group?

4. Is the individual the SPOUSE of an individual with a parental relationship to the child or care & control over the child?


Family Composition Family Composition (Cont’d)(Cont’d)

• ADDITIONAL QUESTION that must be considered for the Food Stamp (FS) program are:

Does the individual PURCHASE FOOD AND PREPARE MEALS TOGETHER with

other household members AND do any of the following SPECIAL REQUIREMENTS apply?

– Under 22 years of age and living with his/her natural or adoptive parent(s) or stepparent; OR

– Elderly and disabled persons, age 60 or older and unable to purchase and prepare meals because of a disability


Family Composition Family Composition (Cont’d)(Cont’d)

• An individual under age 22 is included in the same household as their parent. An elderly or disabled member (age 60 or older) may be included in the same FS household as their adult child. If the CAO has included these members in the FS case, we will include them in the family composition and in the eligibility determination. They will appear on the following screens in CCMIS:

1. Case Summary; 2. Individual Information;3. Relationship;4. Child Care Request;5. Employment & Wage, P/C Training OR Teen Parent

Education, as appropriate;6. Eligibility Results;7. Enrollment Summary


SCENARIO #1SCENARIO #1

MOTHER HUSBAND

CHILD 1 CHILD 2; (age 18-22)

FAMILY SIZE = 5

CASE = MOTHER, HUSBAND, CHILDREN 1, 2 & 3

CHILD 3



MOTHER


FAMILY SIZE = 4

CASE = MOTHER, CHILDREN 1, 2 & 3

CHILD 3



MOTHER

CHILD 1; (age 18-22)

FAMILY SIZE = 3

CASE = MOTHER, CHILDREN 1 & 2

CHILD 2



G-MA; (age 60+)

MOTHER; (age 40)

FAMILY SIZE = 4

CASE = G-MA, MOTHER, FATHER & CHILD 1

CHILD 1

FATHER; (age 43)



MOTHER DISQUALIFIED BOYFRIEND

CHILD 1 CHILD 2

FAMILY SIZE = 4

CASE = MOTHER, BOYFRIEND, CHILDREN 1 & 2




CHILD 1

FAMILY SIZE = 2

CASE = MOTHER & CHILD 1

** If Boyfriend was an “E” member in the FS household, he still would not be

included because he does not have care and control of the child.

ELIGIBILITY FOR ELIGIBILITY FOR CHILD CARE:CHILD CARE:

““N” or “D” MembersN” or “D” Members


CASE ELIGIBILITYCASE ELIGIBILITY

• In order to be eligible for care, the FS case must consist of:– One eligible “E” status p/c who is

participating in an approved work-related Unpaid activity in a 1-p/c family OR is disabled in a 2-p/c family in which the other p/c is an eligible “E” status p/c who is participating in an approved Unpaid work-related activity; AND

– One eligible child who is under the age of 13 or over the age of 13 but under 19 with a disability, injury or impairment.


CASE ELIGIBILITY (cont’d)CASE ELIGIBILITY (cont’d)

• In cases where BOTH OF THE P/CS HAVE AN “N” OR “D” STATUS, the case is ineligible for subsidized child care.

• In cases where there is ONE ELIGIBLE “E” STATUS P/C AND ONE PARENT WITH AN “N” OR “D” STATUS, the case may be eligible if:– Both p/cs are in an approved work-related

activity (the “E” status p/c is in the Unpaid activity) OR

– The “E” status p/c is in an approved Unpaid work-related activity and the p/c with the “N” or “D” status is disabled and the CAO has verification that the disability causes the p/c to be unable to care for the child.


CHILD ELIGIBILITYCHILD ELIGIBILITY

• In order for a child to be eligible to receive subsidized child care, the child must:– Have at least one eligible “E” status p/c

who has a parental (biological, step or adoptive) relationship, is the legal guardian, or is another individual who has care and control of the child; AND

– Be under the age of 13 or over the age of 13 but under 19 with a developmental delay, disability, injury or impairment.



MOTHER HUSBAND

CHILD 1

CHILD 2; (age 18-22)

Mother and husband are working and CHILD 2 is in training.

CASE ELIGIBILITY = ELIGIBLE

CHILD(REN) ELIGIBLE = CHILD 3 ONLY ** CHILD 1’s parents are NOT in an approved UNPAID activity.

CHILD 3



MOTHER


Mother and CHILD 2 are in approved UNPAID activities.


CHILD(REN) ELIGIBLE = CHILDREN 1 & 3

CHILD 3



MOTHER

CHILD 1CHILD 2; (age 18-22)

Mother is not in an approved activity and is not disabled. CHILD 2 is in an approved UNPAID activity.

CASE ELIGIBILITY = INELIGIBLE** Mother is in the home and can provide care.

CHILD 3



MOTHERCHILD 1; (age 18-

22)

Mother is not in an approved activity and is not disabled. CHILD 1 is in an approved UNPAID activity.

CASE ELIGIBILITY = INELIGIBLE

** Mother is in the home and can provide care.

CHILD 2



G-MA; (age 60+)

MOTHER; (age 40)

G-ma is working part-time, MOTHER is training full-time and FATHER is working full-time.


CHILD 1

FATHER; (age 43)




CHILD 1 CHILD 2

Mother is working and boyfriend is training.

CASE ELIGIBILITY = INELIGIBLE** CHILD 1’s parent is not in an approved UNPAID

activity.

** CHILD 2 does not have an “E” status p/c.




CHILD 1 CHILD 2

Mother and boyfriend are in training.


CHILD(REN) ELIGIBLE = CHILD 1 ** CHILD 2 does not have an “E” status p/c.



MOTHER DISQUALIFIED HUSBAND

CHILD 1

Mother is training. Husband is not in an approved activity and is not disabled.


** Husband is in the home and available to care for the child.




CHILD 1

Mother is working. Boyfriend is in training.


** CHILD 1’s mother is not in an UNPAID activity.


PCR #14729PCR #14729

ISSUE:– In cases where there is an adult coded as

“No Relation” to the parent in CIS, PELICN CCW does not read the adult’s work activity and therefore fails the case.

TEMPORARY WORKAROUND:– The CCIS must manually enter the adult’s

work activity in CCW and reassess and confirm eligibility.

FUTURE RESOLUTION:– This issue will be fixed in a future release.

IMPACT ON IMPACT ON CORRESPONDENCECORRESPONDENCE


WELCOME LETTERWELCOME LETTER

• The Welcome Letter was renamed to “Welcome Letter” and was revised as follows:– States that the CAO referred the p/c to

the CCIS.– Requests that the p/c call the CCIS if

he/she needs child care while attending an activity approved by the CAO.

– States the timeframe by which the p/c must contact the CCIS. The timeframe is 15 calendar days.


INELIGIBLE NOTICEINELIGIBLE NOTICE

• When a family consists of an “N” or “D” status adult and the case is determined ineligible for child care, the Ineligible Notice will list an “ineligible” status for all family members.


ELIGIBLE & CONFIRMATION NOTICESELIGIBLE & CONFIRMATION NOTICES

• When a family consists of an “N” or “D” status adult and the case is determined eligible for child care, the Eligible Notice will list a status of “NULL” for the “N” or “D” status family members.

• When a family consists of an “N” or “D” status adult and the CCIS generates a Confirmation Notice, the notice will list a status of “NULL” for the “N” or “D” status family members.

• The eligibility statuses for all additional family members will display appropriately.


PCR # 15441PCR # 15441

ISSUE:– PELICAN CCW expects p/cs in a 2-p/c family to be

eligible, but a CIS case may be eligible if only one p/c in a 2-p/c family is eligible (“E” status) if the other p/c is in a work activity or is disabled. As a result, CCW lists the eligibility status of the “N” or “D” p/c as “ELIGIBLE” when the status should be “INELIGIBLE.”

TEMPORARY WORKAROUND:– The Eligible and Confirmation Notices will NOT

LIST (NULL) an eligibility status for an “N” or “D” status adult included in the case.

FUTURE RESOLUTION:– This issue will be fixed in a future release.

CHANGE IN CHILD CHANGE IN CHILD CARE PROGRAMCARE PROGRAM


SYNCHRONIZATION RULESSYNCHRONIZATION RULES

• There will be no changes made to the FS and GA rules with respect to synchronization of the CIS eligibility with the individual’s child care eligibility.


CC PROG. OPTIONSCC PROG. OPTIONS

Case Type Child Care Program Options

CIS – FS- (CIS Budget is Open LI or FT or HS

CIS – FS - (CIS Budget is Closed) LI or FT or HS


CC PROG. OPTIONS (cont’d)CC PROG. OPTIONS (cont’d)

• SEE SUPPLEMENTAL HANDOUT.

RULES ENGINERULES ENGINE


CHANGES CHANGES

Single Parent Scenarios

# Act CIS Elig Dis Mode M Elig Reason

1 No Nx X X Inelig No need for care

2 No Ex Yes Intake Inelig No need for care

3 No Ex Yes Ong/ Red Inelig No need for care

4 No Ex No X Inelig No need for care

5 Train Ex X X Elig

6 Train Nx X X Inelig No "E" status p/c

7 Train Dx Yes X Inelig No "E" status p/c

8 No Dx Yes X Inelig No "E" status p/c


CHANGES (cont’d)CHANGES (cont’d)

Multiple Parent Scenarios

Parent 1 Parent 2 Result

# ActCIS Elig Dis Act

CIS Elig Dis

M Elig Reason

1 Yes Ex X No Nx No Inelig Parent 2 available

2 X X X No Ex No Inelig Parent 2 available

3 Yes Ex X No Nx Yes Elig

4 Yes Ex X Yes Ex X Elig

5 Yes Nx X Yes Ex X Elig

6

Yes Nx X Yes Nx X Inelig No "E" status p/c



Multiple Parent Scenarios (cont’d)


# ActCIS Elg Dis Sanct Act

CIS Elig Dis Sanct

M Elig Reason

7 No Ex Yes No No Ex Yes No Inelig Both disabled

8 Yes Ex X No No Ex Yes No Elig

9 No Ex No No No Ex Yes No Inelig No activity

10 Yes Ex X No Yes Dx X Yes Elig

11 Yes Dx X Yes Yes Dx X Yes Inelig No “E” p/c

12 Yes Ex X No No Dx Yes Yes Elig



Multiple Parent Scenarios (cont’d)


# ActCIS Elg Dis Sanct Act

CIS Elig Dis Sanct

M Elig Reason

13 No Dx Yes Yes No Dx Yes Yes Inelig No “E” p/c

14 No Ex Yes No No Dx Yes Yes Inelig No activity

15 No Ex No No No Dx No Yes Inelig No activity


QUESTIONS & ANSWERS

Q: Are there any time limits to Food Stamp training/education activities?

A: According to ESA 343138 and OPS 040710, there are no time limits to FS education/training activities, however, post-baccalaureate education, including graduate school, is not an allowable FS ETP activity. Special allowances for supportive services, including child care, are not available to support graduate school or professional studies beyond a four-year degree.

R4.0.6 POLICY TRAINING Trainer: Nancy Buczeskie (717) 772-0655 [email protected].

Documents

mother child

father child

motherhusband child

adult child

child care request

mother age

family size

disability slide