R10 Annual General Meeting

R10 Annual General Meeting

2-3 March 2013Chiang Mai, Thailand

Roll Call

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AgendaTime Agenda Items Leads

0800-0830 Registration and Arrivals of Delegates Fanny Su and Ewell Tan

0830-0832 Call to Order by R10 Director Toshio Fukuda

0832-0850 Roll Call Hidenori Nakazato

0850-0900 Review and Approval of Agenda Toshio Fukuda

0900-0920 Welcome Address by Region 10 Director Toshio Fukuda

0920-0930 Address by Vice President, MGA / MGA Board Chair Ralph M. Ford

0930-940 Address by Executive Director E. James Prendergast

0940-0950 Address by Managing Director, MGA Cecelia Jankowski

0950-1000 Address by Managing Director, EA Douglas Gorham

1000-1030 Coffee/Tea Break

1030-1100 Addresses by President-Elect Candidates 2014 with Q & A (Howard Michel and Tariq Durrani)

Lawrence Wong

1100-1110 Presentation of Robert’s Rules of Orders Ramakrishna Kappagantu

1110-1120 Report on the Region 10 EXCOM Meeting Hidenori Nakazato

1120-1125 Approval of Minutes of the Previous R10 Meeting Hidenori Nakazato

1125-1140 2012 Finance Report by R10 Treasurer Michael Ong

Audit Report for 2012 Finance Takatoshi Minami

1140-1150 Presentation of 2013 Budget by R10 Treasurer Takao Onoye

1150-1205 Photo Call

1120-1330 Lunch

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1330-1406 Presentation by Membership Activities Committee, Vice Chair: 6 mins, Members: 3 mins each, Q&A: 6 min

Darrel Chong

1406-1430 Presentation by Technical Activities Committee, Vice Chair: 6 mins, Members: 3 mins each, Q&A: 6 min

Takatoshi Minami

1430-1433 Presentation by Newsletter Editor Ruey-Beei Wu

1433-1435 Launch of New R10 Website Gowtham Prasad K. N.

1435-1438 Presentation by Electronic Communications and Information Management Coordinator

1438-1453 Presentation by Strategic Planning & Sections Congress Coordinator

Zia Ahmed

1453-1503 R10 Advisory Committee Lawrence Wong

1503-1505 Briefing on Poster Session Hidenori Nakazato

1505-1600 Poster Sessions by EXCOM members R10 Excom1530-1600 Coffee/Tea Break

1600-1610 Honorary Membership Committee Isao Shirakawa

1610-1625 Special Interest Group on Humanitarian Technology Satish Babu

1625-1635 Knowledge Sharing: Presentation by 2011 R10 Large Section Award Winner on its Section Activities

Hyderabad Section

1635-1645 Knowledge Sharing: Presentation by 2011 R10 Small Section Award Winner on its Section

Hiroshima Section

1645 Adjournment Toshio Fukuda

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DINNER BANQUET (Dress code: Business Casual) Hidenori Nakazato

1830 Buffet Dinner begins

1845-1915 Cultural Show

1915-1930 MOU Signing with Chiang Mai University on Continuing Education

Douglas Gorham

1930-2015 Presentation of Awards and Anniversary Banners

Kukjin Chun

2015-2100 Presentations of proposals for 2014 R10 Meeting venue

Kerala SectionBangalore SectionQueensland Section

2100 Dinner Ends

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March 3

Time Agenda Items Leads

830-835 Call to Order Toshio Fukuda

835-840 Resolution(Tribute to the Memory of Marzuki Bin Khalid) Toshio Fukuda

840-850 Resolution(Rectification of 2013 Budget) Takao Onoye

850-900 Region 10 Humanitarian Technology Conference 2013 Takako Hashimoto

900-910 Report on TENCON 2012 Philippines Section

910-920 Presentation on TENCON Spring 2013 NSW Section

920-930 Presentation on TENCON 2013 Xian Section

930-940 Presentation on TENCON 2014 Thailand Section

940-950 Region 10 Student/GOLD/WIE Congress 2013 Om Perkash

950-1020 Coffee/Tea Break1020-1150 TRAINING WORKSHOP

Time Breakout 1: Breakout 2:

1020-1050

Section Management: Fanny Su

Feedback Session: Zia Ahmed

1050-1120

Conference Leadership Training Program: Susan Root and Julie Amodeo

Section Vitality: Ralph Ford and Cecelia Jankowski

1120-1150

vTools and Communication Strategy for Sections: G. Prasad

Educational Activities: Douglas Gorham and Supavadee Aramvith

1150-1205 New Business/Other Matters Hidenori Nakazato

1205 Adjournment of R10 Annual Meeting Toshio Fukuda

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1345-2100 Team Bonding Activity

1345-1400

Meet at Lobby

1400-1445

Travelling from Le Meridien Chiang Mai Hotel to Wat Phrathat Doi Suthep (temple)

1445-1545

Visiting Wat Phrathat Doi Suthep (temple)

1545-1630

Travelling from Wat Phrathat Doi Suthep to Ban-Tawai Handicraft Village

1630-1730

Visiting Ban-Tawai Handicraft Village

1730-1830

Travelling from  Ban-Tawai Handicraft Village to Jia Tong Heng Restaurant + City Sight Seeing

1830-2030

Dinner at Jia Tong Heng Restaurant

2030-2100

Travelling from Jia Tong Heng Restaurant to Le Meridien Chiang Mai Hotel

Welcome Address

Toshio FukudaIEEE Region 10 Director

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Ralph M. FordVice PresidentMGA/MGA Board Chair

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E. James PrendergastExecutive Director

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Ceceilia JankowskiSecretary, MGA

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Douglas GorthamManaging Director, EA

12

Coffee/Tea Break

13

Addresses by President-Elect Candidates 2014 with Q & A

Tariq DurraniHoward Michel

Moderator: Lawrence Wong, R10 Past Director

14

Presentation of Robert’s Rules of Orders

Ramakrishna KappagantuRegion 10 Director Elect

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Report on the Region 10 Executive Committee Meeting

Date: 5 January 2013 Venue: Lao Plaza Hotel, Vientiane, Lao P.D.R.

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January 4: Operations Committee Meeting

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January 4: Socializing with Laos local members to form a sub-section

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January 4: Executive Committee Meeting

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Time Agenda Items Leads

0830 Welcome & Introductions T. Fukuda0840 Roll Call & Review of Program & Agenda H. Nakazato0850 Appreciation L. Wang0900 Structure of R10 ExCom T. Fukuda0910 R10 status update L. Wong & T. Fukuda

0930

Breakout Sessions1 - Technical Activities Planning (Chair: Takatoshi

Minami)2 - Membership Activities Planning (Chair: Darrel

Chong)1200 Lunch Break1300 Technical Activities Committee - An overview T. Minami1320 R10 Conference & Technical Seminar T. Minami1325 R10 Educational Activities S. Aramvith1330 R10 Professional Activities H. Zhang1335 R10 Humanitarian Technology Activities D. Mathur1340 Discussion on Technical Activities Workplan1350 Membership Activities Committee - An overview D. Chong1410 R10 Membership Development D. Chong1415 R10 Awards & Recognition Committee K. Chun1420 R10 Individual Benefits & Services M. Ong1425 R10 Section/Chapter E. P. Dadios1430 R10 Life Member K. Tada1435 R10 GOLD Program R. Nishad1440 R10 Women In Engineering T. Hashimoto

1445 R10 Student ActivitiesO. Parkash / P. Pethiyagode

1450 IEEE Region 10 Student/GOLD/WIE Congress 2013 O. Parkash1455 Discussion on Membership Activities Workplan1505 Refreshment Break1535 R10 Newsletter R.-B. Wu

1540R10 Electronic Communications & Information

Management G. Prased1545 R10 Strategic Planning Z. Ahmed1550 R10 Advisory Committee L. Wong1555 R10 New Initiatives T. Fukuda1640 Financials T. Onoye1650 R10 Meeting Agenda H. Nakazato1700 Any Other Business1710 Meeting Ends & Adjournment

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Director’s Report

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Breakout Sessions

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Presentation by Coordinators and Committee Chairs

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Local Member from National University of Laos

Approval of Minutes of the Previous Region 10 Meeting

Hidenori NakazatoRegion 10 Secretary

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Correction of Minutes

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a. The 2012 R10 budget was rectified at the session.

b. The IEEE Region 10 Nomination Committee recommended a revision to the Region 10 Bylaws. The revision is to dissolve the discrepancy of the number of petition signatures between the current Region 10 Bylaws and IEEE Constitution and Bylaws. Therefore, the amended bylaws governing the nomination and election of the R10 Direct-Elect read as follow:

“IEEE Region 10 Bylaws

7.2.3.1 Nomination and Election of the Region 10 Director-Elect

Individual members may, by petition, propose names of other eligible voting members to be added to the list of candidates for Region 10 Director-Elect. To be valid, such petition for Director-Elect must be signed by 600 eligible voting members plus 1% of the difference between 30,000 and the number of voting members eligible in Region10 as listed in the official IEEE membership records at the end of the preceding year. Such petition must also reach IEEE Headquarters no later than twelve o'clock noon, New York U.S.A. time, on the Friday preceding June 15 of the election year, accompanied by a signed statement from the petition candidate, indicating his/her willingness to serve if elected.”

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c. The recommendation to increase the number of petition members for chapter formation is not supported. A team involving Deepak Mathur, James Wang, Borhan Ali, and two section chairs will be formed to continue the discussion.

d. Arek Dadej, 2012 Australia Council Chair, represented the Section Chairs in Australia to present a statement of concern on a recent advice on a new reserve gain / loss process. The change is expected to negatively impact the growth and activity of geographic units in Australia and elsewhere. The change did not come with timely warning and adequate consultation with the membership. Such change should come with more communication and higher level of transparency. The management of reserves across the IEEE is an important matter that involves all units; hence if without wide involvement of members in such discussion, the outcome risked disaffection among the members.

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Hence, a motion was presented and voted in favor by the section chairs:

“We move that the R10 Director is given the responsibility to carry the above message to the MGA Board, with the view of reversing the current reserve sharing decision and replacing it with a decision that is adequately consulted with, and justified to, the R10 membership.”

Malcolm Heron, North Australia Section Chair, in response to his and others’ experience in IEEE’s financial reporting system, raised a statement to the R10 committee:

“That (a) IEEE headquarters be requested by Region 10 to withdraw and revise the new on-line financial reporting system; and (b) a revised date be set for operating units to submit financial reports for 2011 using L50 report forms.”

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2012 Finance Report

Michael Ong2012 R10 Treasurer

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Audit Report for 2012 Finance

Takatoshi MinamiAudit Committee Chair

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Presentation of 2013 Budget

Takao OnoyeRegion 10 Treasurer

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Photo Call & Lunch

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Membership Activities

• Overview of Membership Activities (Darrel Chong, R10 Vice-Chair of Membership Activities)

• Awards and Recognition (Kukjin Chun, R10 Awards & Recognition Committee Chair)

• GOLD (Rayees Amar Nishad, R10 GOLD Program Coordinator)• Individual Benefits & Services (Michael Ong, R10 Individual Benefits &

Services Coordinator)

• Life Members (Kunio Tada, R10 Life Members Coorinator)

• Membership Development (Darrel Chong, R10 Membership Development Coordinator)

• Section & Chapter (Elmer Dadios, R10 Section & Chpater Coordinator)

• Student Activities (Om Perkash, R10 Student Activities Coordinator& Pasan Pethiyagode, R10 Student Representative)

• Women in Engineering (Takako Hashimoto, R10 WIE Coordinator)35

Technical Activities

• Overview of Technical Activities, (Takatoshi Minami, R10 Vice-Chair of Technical Activities)

• Conference & Technical Seminar (Takatoshi Minami, R10 Conference & Technical Seminar Coordinator)

• Educational Activities (Supavadee Aramvith, R10 Educational Activities Coordinator)

• Humanitarian Technology Activities (Deepak Mathur, R10 Humanitarian Technology Coordinator)

• Professional Activities & History (Hui Zhang, R10 Professional Activities & History Coordinator)

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Newsletter

Ruey-Beei WuR10 Newsletter Editor

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Launch of New R10 Website

Toshio Fukuda & Gowtham Prasad K.N.

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Electronic Communications and Information Management

Gowtham Prasad K. N.R10 Electronic Communications and Information Management

Coordinator

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R10 Strategic Planning and Sections Congress 2014

Zia AhmedR10 Strategic Planning / Sections

Congress Coordinator

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Presentation by R10 Advisory Committee

Lawrence WongR10 Past Director

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Briefing of Poster Session

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Honorary Membership Committee

Isao ShirakawaIEEE Honorary Membership

Committee

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Special Interest Group on Humanitarian Technology (SIGHT)

Satish BabuIEEE SIGHT Chair

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Dinner Banquet

1830 Buffet Dinner begins 　

1845-1915 Cultural Show 　

1915-1930 MOU Signing with Chiang Mai University on Continuing Education

Douglas Gorham

1930-2015 Presentation of Awards and Anniversary Banners

Kukjin Chun

2015-2100 Presentations of proposals for 2014 R10 Meeting venue

Kerala SectionBangalore SectionQueensland Section

2100 Dinner Ends 　

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R10 Annual General Meeting

3 March 2013

Agenda for Today

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830-835 Call to Order Toshio Fukuda

835-840 Resolution(Tribute to the Memory of Marzuki Bin Khalid) Toshio Fukuda

840-850 Resolution(Rectification of 2013 Budget) Takao Onoye

850-900 Region 10 Humanitarian Technology Conference 2013 Takako Hashimoto

900-910 Report on TENCON 2012 Philippines Section

910-920 Presentation on TENCON Spring 2013 NSW Section

920-930 Presentation on TENCON 2013 Xian Section

930-940 Presentation on TENCON 2014 Thailand Section

940-950 Region 10 Student/GOLD/WIE Congress 2013 Om Perkash

950-1020 Coffee/Tea Break 　1020-1150 TRAINING WORKSHOP 　

Time Breakout 1: Breakout 2: 　1020-1050 Section Management: Fanny Su Feedback Session: Zia Ahmed 　1050-1120 Conference Leadership Training

Program: Susan Root and Julie Amodeo

Section Vitality: Ralph Ford and Cecelia Jankowski

1120-1150 vTools and Communication Strategy for Sections: G. Prasad

Educational Activities: Douglas Gorham and Supavadee Aramvith

1150-1205 New Business/Other Matters Hidenori Nakazato

1205 Adjournment of R10 Annual Meeting Toshio Fukuda

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Resolution: Tribute to the Memory of Marzuki Bin Khalid

Executive Summary:– Marzuki Bin Khalid passed away on 27

August 2012. A resolution honoring his history of leadership and accomplishment within IEEE is proposed.

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Resolution: Tribute to the Memory of Marzuki Bin Khalid

Whereas, For more than 25 years, Marzuki Bin Khalid served as a member of and leader within IEEE;

Whereas, His deep and abiding professional commitment was perhaps best evidenced in his leadership roles within IEEE, especially in his efforts as Chair of IEEE Malaysia Section in 1998 - 2000, as Region 10 Student Activities Coordinator in 2001-2006, as Region 10 Secretary in 2007 – 2008, as Region 10 Conference Coordinator in 2009 – 2010 and as Region 10 Vice Chair for Technical Activities in 2011 – 2012; and

Whereas, As we pay a grateful tribute to Marzuki Bin Khalid, IEEE Region 10 marks the closure of a singular chapter of service, accomplishment and endeavor that truly exemplifies what it means to advance technology for the benefit of humanity; therefore, be it

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Resolved, That the IEEE Region 10 Committee commends Marzuki Bin Khalid for his unparalleled career of leadership and contributions within IEEE and the international professional community, and extends its sincere sympathies to the family of Marzuki Bin Khalid.

Rectification of 2013 Budget

Takao OnoyeR10 Treasurer

5151

Presentation on R10 Humanitarian Technology Conference 2013

Takako Hashimoto

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Report on TENCON 2012

Philippines Section

53

Presentation on TENCON Spring 2013

New South Wales Section

54

Presentation on TENCON 2013

Xian Section

55

Presentation on TENCON 2014

Thailand Section

56

Presentation on R10 Student/GOLD/WIE Congress 2013

Om PerkashR10 Student Activities Coordinator

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Training Workshop

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Time Breakout 1: Breakout 2: 1020-1050

Section Management: Fanny Su

Feedback Session: Zia Ahmed

1050-1120

Conference Leadership Training Program: Susan Root and Julie Amodeo

Section Vitality: Ralph Ford and Cecelia Jankowski

1120-1150

vTools and Communication Strategy for Sections: G. Prasad

Educational Activities: Douglas Gorham and Supavadee Aramvith

New Business / Other Matters

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Submitted by: Greg Adamson, IEEE Victorian Section Chair

Title / Issue: Geographic Unit Officer Term Limit Exceptions

Under what circumstances should Sections approach the Region 10 Director to seek exceptions to the six year limit on geographic unit officer terms within a single position?

Background:

A 2012 change to the MGA Operations Manual states that “All officers shall not serve in any one position, in any single organizational unit, more than six years in total. ... exceptions to this rule require approval by the Region Director who will annually report such exceptions to the MGA Board.”

Proposed Action (If applicable):

Region 10 Director to be requested to provide Sections with guidelines on when and how to seek exceptions to the six year limit on volunteers within a single position.

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NetSuite

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Thank You for You Participation!

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Team Bonding Activity1345-1400 Meet at Lobby

1400-1445Travelling from Le Meridien Chiang Mai Hotel to Wat Phrathat Doi Suthep (temple)

1445-1545

Visiting Wat Phrathat Doi Suthep (temple)

1545-1630

Travelling from Wat Phrathat Doi Suthep to Ban-Tawai Handicraft Village

1630-1730

Visiting Ban-Tawai Handicraft Village

1730-1830

Travelling from  Ban-Tawai Handicraft Village to Jia Tong Heng Restaurant + City Sight Seeing

1830-2030

Dinner at Jia Tong Heng Restaurant

2030-2100

Travelling from Jia Tong Heng Restaurant to Le Meridien Chiang Mai Hotel

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A Bus from the temple to the hotel is available at 15:45