r 12 Fixed Assets

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ORACLE


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Introduction:

Fixed Assets is a standalone application.

This will come at SOB/PL level.

Key Flex Fields in Fixed Assets:

1. ate!o"y KFF#. Asset Location KFF

$. Asset Key KFF

%e can c"eate only one st"&ct&"e 'y &sin! the a'ove KFF

Based on the asset li(e we have to c"eate Fiscal alenda". Fo" example

1)*+ to #,$,.

-ep"eciation calenda" is &sed to calc&late dep"eciation.

P"o"ate convention calenda" is &sed to p"o"ate the dep"eciation ("om

which date to which date we have to conside".

Mass additions:P"ocess o( t"ans(e""in! (ixed assets "elated data ("om

Acco&nts Paya'les to Fixed Assets is called ass additions. A(te"

t"ans(e""in! data ("om AP data will sto"e in inte"(ace ta'les.

AP 00FA ass additions inte"(ace ta'les 0000FA

The data which is the"e in FA ass additions inte"(ace ta'les2 we can

see ("om FA application.

3( yo& want to conve"t the invoices in(o"mation to Assets we can add

necessa"y data at inte"(ace ta'les then the data will sto"e in FA 'ase

ta'les.

Fo" 4&ic5 addition o( Assets only 'asic in(o"mation is "e6&i"ed.

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Fo" detailed additions: list o( in(o"mation is "e6&i"ed li5e: Asset

cate!o"y Asset name cost o( asset and dep"eciation o( Asset.

-ep"eciation calc&lation is in $ methods:

1. St"ai!ht line method#. -iminition method$. P"od&ction 'ased

St"ai!ht line method: %e will set a (ixed amo&nt (o" a (ixed pe"iod as

dep"eciation. Fo" example: Asset cost 1 Lac asset li(e 7 yea"s so

dep"eciation pe" yea" 1 Lac / 7 8 #,,,,

-iminition method: dep"eciation will 'e calc&lated on w"itten down

val&e o( asset.Fo" example:

9ea" 1 Asset val&e 7,,,,,-ep"eciation 1, 7,,,,

Balance ;7,,,,

9ea" # -ep"eciation 1, ;7,,,

Balance ;,7,,,

9ea" $ -ep"eciation 1, ;,7,,

Balance $77,,,

P"od&ction 'ase: -ep"eciation will 'e calc&lated on the p"od&ction

&nits

Asset t"ans(e" can 'e done 'etween Locations


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Asset "eclassi(ication is &sed to "eclassi(y the assets ("om one cate!o"y

to anothe" cate!o"y.

Projection: Th"o&!h the p"o=ections we can have an idea o( the (&t&"e

dep"eciation. %e can see the dep"eciation o( a asset (o" the (&t&"e

pe"iod also.

What if analysis: with i( analysis we can analy>e the di((e"ences

'etween two di((e"ent dep"eciation methods.

Over ride depreciation:


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Types of ooks:

3n Fixed Assets we have $ types o( 'oo5s:

1. o"po"ate Boo5

#. Tax Boo5$. B&d!et Boo5

Corporate ook:

This is also called -ep"eciation 'oo5 Asset 'oo5 and Asset ?e!iste".

o"po"ate 'oo5 is &sed to maintain the Asset in(o"mation and to

maintain -ep"eciation in(o"mation.

-ep"eciation in(o"mation will 'e maintained 'y (ollowin! The

ompanies Act.

Ta! ook:

%e will maintain the dep"eciation in(o"mation 'y (ollowin! the 3ncome

tax Act.

%e will copy the Asset in(o"mation ("om the co"po"ate 'oo5 to Tax

'oo5.

%e maintain companies Act and 3T Act (o" dep"eciation i( the o(

dep"eciation is di((e"ent (o" companies act and 3T act.

ud"et book:

%e will maintain capital B&d!et in(o"mation.

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The Asset in(o"mation also "e6&i"ed in the tax 'oo5.

3t is an a&tomatic activity

%e will copy the asset in(o"mation ("om the co"po"ate 'oo5 to the tax

'oo5.

%e have # options to copy the in(o"mation:1. 3nitial mass copy

#. Pe"iodic mass copy

Type of #ssets:

Assets a"e a!ain $ types as pe" Fixed Assets

1. apitali>ed#. 3P

$. "o&p Assets

Capitali$ed:%hich Asset is sta"ted (o" &sin! and Assets placed (o" se"vice.

CIP:onst"&ction in p"ocess: An asset which is &nde" const"&ction (o"

example '&ildin! &nde" const"&ction. 3P asset will chan!ed to capitali>ed

when it sta"ts se"vice.

%roup #ssets:"o&pin! the assets "elated to same !"o&p.

Acc&m&lated -ep"eciation: Total dep"eciation ("om 'e!innin! o( the

asset to till date.

9T- dep"eciation: Fo" pa"tic&la" yea"

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-ep"eciation: Fo" pa"tic&la" pe"iod.

Physical Inventory: P"ocess o( ve"i(ication assets in(o"mation in the

O"acle system with the Physical assets.

&plit: Split is dividin! the Assets into individ&al &nits o( assets.


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'efine (i!ed #ssets Responsibility

Davi!ation: System Administ"ato"

Sec&"ity ?esponsi'ility -e(ine

Application: Assets

-ata "o&p: Standa"d @ Assets

en&: FA ain

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?e6&est "o&p: All ?epo"ts 0 Assets

#ssi"n Profile options to #ssets Responsibility

Davi!ation: System Administ"ato"

P"o(ile System

Profile Responsibility

1. G?: B&siness "o&p B

#. G?: Sec&"ity P"o(ile B

$. G?: Ese" Type G?: Ese"

;. L Led!e" Dame Led!e"7. O: Ope"atin! &nit OE

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KFF in FA - 3

Catego! KFF

"a#o $atego!

"a#o Catego! FF%

"ino Catego!

"ino Catego! FF%

A&&et Lo$ation KFF

Co'nt!State

Cit!

('i)*ing

State Seg+ent FF%

A&&et ,e! KFF

R 12 - FIXED ASSETS

)ey (le! (ields in (i!ed #ssets

ate!o"y KFF and Asset Location KFF a"e mandato"y

%e can c"eate only one st"&ct&"e 'y &sin! a'ove KFF

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I* Cate"ory (le! (ield:

ate!o"y Flex (ield is &sed to cate!o"i>e the assets.

3t is mandato"y (lex (ield.

%e can de(ine minim&m # se!ments and axim&m &p to * Se!ments.

One is a=o" se!ment anothe" one is ino" Se!ment.

Davi!ation: Fixed Assets

Set&p .Financials .Flex (ields .Key .Se!ments

lic5 on Se!ments2

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%e have # Flex (ield 6&ali(ie"s:

1. a=o" ate!o"y FF4

#. ino" ate!o"y FF4

lic5 on Flex Field 4&ali(ie"s2

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ompile ate!o"y Flex Field2 st"&ct&"e

ate!o"y Flex Field st"&ct&"e will sto"e FA ate!o"ies B KFH2


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%e cannot de(ine new location st"&ct&"e we can &se standa"d one availa'le.

%e can add &p to * se!ments.



En("ee>e yo&" (lex (ield de(inition

lic5 on Se!ments2

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hoose State2 se!ment

lic5 on Flex Field 4&ali(ie"s2

%e have only one FF4: State Se!ment FF4.


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Say OK

-e(inition will sto"e FA Location KFH2

ation "e6&i"ement.

%e cannot de(ine new st"&ct&"e '&t we can add &p to 1, se!ments.

Do FF4 to Asset Key Flex Field Se!ment

-e(ine Asset Key Flex Field



4&e"y Asset 5ey (lex (ield2 st"&ct&"e

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En("ee>e yo&" st"&ct&"e

lic5 on Se!ments2

The"e is no Flex (ield 6&ali(ie" he"e to assi!n

F"ee>e Flex (ield de(inition

ompile

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-e(inition will sto"e at FA Asset Keywo"ds KFH


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Application: Assets

Title: ate!o"y Flex Field

St"&ct&"e: Hision ate!o"y St"&ct&"e

Se!ment: a=o" ate!o"y

lic5 on Find2

Say Dew

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lic5 on Find2 '&tton


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Step: # -e(ine Se!ment val&es (o" Location Flex Field

Davi!ation: Assets

Set&p Financials Flex Fields Key Hal&es

&tep: -*, 'efine Country &e"ment values

Application: Assets

Title: Location Flex Field

St"&ct&"e: Hision Ops Location Flex Field

Se!ment: o&nt"y

Say Find2

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&tep: -*- 'efine &tate &e"ment values

Place c&"so" on the Title say view Find to !o main men&

hoose se!ment: State Say Find2

Say Dew


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&tep: -*. 'efine City &e"ment values


hoose Se!ment: ity Say Find2

Say Dew2


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&tep: -*/ 'efine uildin" &e"ment values


hoose Se!ment: B&ildin! Say Find2

Say Dew2


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Step: $ -e(ine Asset 5ey (lex (ield se!ment val&e

Davi!ation: Assets

Set&p Financials Flex Fields Key Hal&es

Application: Assets

Title: Asset 5ey (lex (ield

St"&ct&"e: Asset 5ey (lex (ield

Se!ment: Asset 5ey

Say Find2

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&0&T1M CO2TRO+&

Ese this (o"m to speci(y yo&" :

0 ompany name

0 Asset n&m'e"in! scheme

0 Key Flex (ield st"&ct&"es

0 Oldest date o( asset placed in se"vice as ,10 Ian0 1J7,.

Davi!ation:

Set&p .Asset System .System ont"ols

han!e yo&" ente"p"ise name

Do othe" han!es ?e6&i"ed in the Sc"een

Save.

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(I&C#+ 01#R&

-e(ine Fiscal 9ea"

Davi!ation:

Set&p .Asset System .Fiscal 9ea"s


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Save and close this window.

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#&&1T C#+12'#R 3'1PR1CI#TIO2 C#+12'#R4

Davi!ation:

Set&p .Asset System .alenda"s

Dame yo&" Asset alenda"

hoose Fiscal yea" name

Select alenda"


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2otes:

9o& can set &p as many calenda"s as yo& need.


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'1PR1CI#TIO2 M1T6O'&

?ed&cin! o" diminishin! the asset val&e pe"iodically 'ased on &sa!e is

called -ep"eciation.

The"e a"e 7 standa"d dep"eciation methods in O"acle.

1. Flat

#. alc&lated

$. P"od&ction

;. Ta'le

7. Fo"m&la

,* 'efine 7(lat rate8 depreciation method

Davi!ation:

Set&p .-ep"eciation .ethods

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Dame dep"eciation method

hoose method type: Flat

alc&lation 'asis: ost

-ep"ecia'le 'asis "&le: Ese "ecove"a'le cost


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Davi!ation:

Set&p .-ep"eciation .methods


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Ende" this method dep"eciation will 'e calc&lated 'ased on the &nits

p"od&ced.

Davi!ation:

Set&p .-ep"eciation .methods


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Dame the ethod

ethod type: Ta'le

alc&lation 'asis: DBH


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Fo" Assets Io&"nals will 'e c"eated 'ased on the asset 'oo5.

This Asset 'oo5 will 'e associated with the pa"tic&la" Led!e".

Asset 'oo5 will dete"mine the:

0 alenda"

0 Acco&ntin! ?&les

0 Dat&"al Acco&nts

0 Led!e" (o" va"io&s Fixed Assets.

Pre re;uisites to create #sset ook:

- Speci(y System ont"ols

- -e(ine alenda"s

- Set &p yo&" Acco&nt se!ment val&es and com'inations

- Set &p yo&" =o&"nal ent"y (o"mats.

Asset 'oo5s a"e $ Types:

0 o"po"ate

0 Tax

0 B&d!et

I* Corporate ook:

This is also called -ep"eciation Boo5 / Asset Boo5 / Asset ?e!iste".

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This window has $ Ta's:

1. alenda"

#. Acco&ntin! ?&les

$. Dat&"al Acco&nts


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Save yo&" wo"5

Stat&s: ompleted

&tep: - #ccountin" Rules


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#&&1T C#T1%ORI1&

&etup #sset &ystem #sset Cate"ories

Asset ate!o"y is &sed to !"o&p the Assets 'ased on the -ep"eciation

method and ?ate and also '&ildin! a "elationship with the Asset 'oo5.

ate!o"y in(o"mation is common (o" a !"o&p o( assets.

O"acle Assets de(a&lts these dep"eciation "&les when yo& add an asset

to help yo& add assets 6&ic5ly.

The de(a&lt dep"eciation "&les that yo& set &p (o" a cate!o"y also

depend &pon the date placed in se"vice "an!es yo& speci(y.

Pre re;uisites to set up #sset cate"ories:

Set &p ate!o"y Flex Field

Set &p dep"eciation Boo5

Set&p -ep"eciation alenda" P"o"ate onvention alenda"

Set&p -ep"eciation ethods

Cate"ory Types: .

1. Lease

#. Don Lease

$. Lease holds 3mp"ovements

O=ner ship is - types: i4 O=ned ii4 +eased

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Step: # hoose app"op"iate ene"al led!e" Acco&nts

Step: $ Set&p de(a&lt "&les

hoose -ep"eciation ethod ?ate

hoose P"o"ate onvention alenda" ?eti"ement onvention

alenda"

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Save

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#&&1T #''ITIO2& < '1T#I+1'

2av: #ssets#sset =ork bench

Step: 1 "eate Asset

lic5 on Additions2

hoose:

-esc"iption o( the Asset

ate!o"y a=o" ino"

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Asset Key

Asset type

Owne"ship Bo&!ht

an&(act&"e" details

Say ontin&e2

Step: # Boo5s 3n(o"mation

hoose:

Asset 'oo5

Asset ost

-ep"eciation ethod

P"o"ate onvention alenda"

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Say ontin&e2

&tep: . 7#ssi"nments8


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Say OK

'ifference bet=een: 'etailed addition and ?uick addition:

As mentioned a'ove (o" -etailed additions we have to navi!ate

seve"al windows to ente" an asset.

Additions Boo5 and Assi!nments

%he"eas th"o&!h 6&ic5 addition '&tton asset in(o"mation will 'e

maintained 'y navi!atin! sin!le window only. Latte" detailed

in(o"mation wo&ld 'e &pdated.

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#&&1T #''ITIO2& < ?@IC)

2av: #ssets#sset =ork bench

lic5 on 4&ic5 Additions2

hoose:

-esc"iption

ate!o"y

Asset type: apitali>ed

S&pplie" Dame

3nvoice D&m'e"

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Boo5:

hoose Boo5


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R@2 '1PR1CI#TIO2

Step: 1 ?&n dep"eciation p"o!"am

Dav: -ep"eciation ?&n dep"eciation

hoose Boo5 name


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Say Find2

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lic5 on Boo5s2

Place the c&"so" on pe"iod2

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lic5 on T"ansactions2

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M#&& #''ITIO2 O( #&&1T&

ass addition p"ocess is &sed to conve"t the AP invoice in(o"mation as a(ixed asset.

Step: 1 "eate Standa"d 3nvoice in Acco&nts Paya'les

Davi!ation: 3nvoices .


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o to Folde" Show (ield2

T"ac5 as asset

Say OK

Save yo&" wo"5.

Halidate "eate acco&ntin! ("om Actions '&tton

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Step: # T"ans(e" the data to L

Davi!ation Hiew .?e6&est

P"o!"am Dame: T"ans(e" Io&"nal


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Step: $ ?&n Io&"nal 3mpo"t p"o!"am ("om L

Davi!ation: Io&"nal .3mpo"t .?&n

So&"ce: Paya'les

hoose yo&" Led!e".

System will impo"t AP data as &n posted =o&"nals

?eview &nposted =o&"nals and post them

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Say OK


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Davi!ation: ass Additions .P"epa"e mass Additions

hoose yo&" Boo5

Say Find2

say Open2

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han!e 4&e&e Dew to : Post

3nvoice n&m'e"

hoose Asset ate!o"y Location

o to Asset details


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Say ontin&e

hoose expenses acco&nt and location

-one

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Step: $ 4&e"y the Asset and ente" detailed in(o"mation

Davi!ation: Assets .Assets wo"5 'ench

4&e"y yo&" Asset

Place the c&"so" on Asset n&m'e" say Boo5s

hoose yo&" Asset 'oo5s


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#&&1T TR#2&(1R

Asset t"ans(e" "e(e"s to chan!es in the assi!nment o(:

-


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Say OK

?e 6&e"y yo&" asset n&m'e" to view chan!es

#&&1T TR#2&(1R < M#&& TR#2&(1R

ass t"ans(e" means: t"ans(e""in! o" chan!in! the "o&p o( Asset

in(o"mation is called ass T"ans(e".

Step: 1 "eate ass T"ans(e"

Davi!ation: ass T"ansactions T"ans(e"s

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System will !ene"ate ass T"ansaction D&m'e"2

o to Hiew ?e6&est

lic5 on Hiew o&tp&t2

9o& will see the list o( assets t"ans(e""ed ("om to

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Step: # ?&n Final ass T"ans(e"s

Davi!ation ass T"ansactions T"ans(e"

F11

4&e"y yo&" ass T"ansaction n&m'e"

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o to Hiew o&tp&t2

9o& can see in o&tp&t n&m'e" o( S&ccess and n&m'e" o( (ail&"es

Step: $ 4&e"y the Assets to view the stat&s

Davi!ation: Assets Assets wo"5 'ench

hoose yo&" Asset 'oo5

Say Find2

Place the c&"so" on the asset n&m'e"

Say Assi!nments2

9o& can see the chan!es in location

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#&&1T C6#2%1& < M#&& C6#2%1&

Th"o&!h ass chan!es window we can ma5e chan!es to !"o&p o( Assets.

Step: 1 "eate mass chan!es

Davi!ation: ass T"ansactions han!es

hoose Boo52

9o& can select the (ollowin! (o" to choose assets:

-Asset n&m'e"

- -ate placed in se"vice

- ate!o"y

- Asset type

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Ende" chan!es2 (ields

hoose the (ields which yo& want to ma5e chan!es that can 'e:

- P"o"ate convention

- -ep"eciation method

- -ep"eciation "ate

- Bon&s "&le

Say P"eview2

o to Hiew ?e6&est


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o to Hiew o&tp&t2

Step: # ?&n (inal ass chan!es p"o!"am

Davi!ation: ass T"ansactions han!es

F11

4&e"y ass chan!es t"ansaction n&m'e"

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Dow the Stat&s is P"eviewed2

Say ?&n2

Dow Stat&s is chan!ed to ?&nnin!2

lose this window

o to Hiew ?e6&est

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#&&1T R15#+@#TIO2

3n O"acle "eval&ation can 'e ca""ied o&t only (o" the asset cost.

?eval&ation can 'e done in # ways:

1. 3ndivid&al Asset#. ass "eval&ation

R15#+@#TIO2 < I2'I5I'@#+ #&&1T

Step: 1 4&e"y the Asset (o" which yo& want to ma5e chan!es

Davi!ation: Assets Assets wo"5 'ench

Key in Asset n&m'e" in Find window and Say Find2

Place the c&"so" on the asset n&m'e" and

lic5 on Boo5s2

hoose o"po"ate Boo5 and p"ess ta' then othe" (ields will displayed

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3n this window yo& can ma5e chan!es

han!e the Asset c&""ent ost

Say -one2

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Say OK

Say OK

System !ene"ate ass t"ansaction n&m'e"

o to Hiew ?e6&est


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a5e chan!es (o" Asset ate!o"y is called ?eclassi(ication. 3n O"acle

"eclassi(ication can 'e ca""ied o&t only (o" Asset ate!o"y.

3t can 'e done in # ways.

1. 3ndivid&al Asset "eclassi(ication

#. ass Assets "eclassi(ication

R1C+#&&I(IC#TIO2 B I2'I5I'@#+ #&&1T&

4&e"y the asset and chan!e the ate!o"y

Davi!ation: Asset Asset wo"5 'ench

4&e"y Asset n&m'e"

Select Asset n&m'e" Say Open2

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Hiew o&tp&t

Step: # "&n Final mass "eclassi(ication

Davi!ation: ass t"ansactions ?eclassi(ication

4&e"y mass t"ansaction n&m'e"

Say ?&n2

o to Hiew "e6&est


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System !ene"ate mass t"ansaction n&m'e"

o to Hiew ?e6&est


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PRO1CTIO2&

Davi!ation: -ep"eciation P"o=ections

hoose alenda"


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hoose:

Boo5

Pe"iod

Asset D&m'e"

Say Dew

hoose Boo5

Asset D&m'e"

Pe"iod

-ep"eciation amo&nt

Stat&s: post

Save yo&" wo"5

To view "es&lt

118


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Say Find2

122


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Say S&'mit


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hoose Boo5

Say S&'mit


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"&nnin! the P"o=ections. Select the p"o=ection calenda" n&m'e" o(

pe"iods Sta"tin! pe"iod the co"po"ate 'oo5 and clic5 on the N?&n

'&tton. Total -ep"eciation (o" the pe"iod will 'e shown as the

o&tp&t in the conc&""ent "e6&est o&tp&t.

$. ?&n the dep"eciation p"o!"am witho&t closin! the pe"iod.

;. od&le: Fixed Assets.

7. Davi!ation: -ep"eciation -ep"eciation. Select the co"po"ate

'oo5 and the pe"iod. 'o 2ot Check the Check o!E Close

Period F

+. He"i(y The Io&"nal


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