Quick Reference Guide – native vegetation information tools 1 Quick Reference Guide - Native vegetation notification system Notifications under the Native Vegetation Regulation 2013 The new Native Vegetation Regulation 2013 requires that landholders give the Minister for the Environment notice of intention to clear in accordance with a self-assessable code at least 14 days before that clearing is carried out. The notification system allows you to submit a notification of your intention to use any of the self-assessable codes. Follow these 5 simple steps to submit a notification: 1. Register to use the notification tool (a once-only activity) 2. Enter your property details 3. Create the notification 4. Map the notification area 5. Submit the notification Using the online notification system is not mandatory as there are several other ways that you can submit your notification. These include; 1. Submit a form to the Local Land Services office 2. Have a Local Land Services officer submit the Notification on your behalf 3. Have a registered agent submit the Notification on your behalf Where do I access the online notification system? The notification system is available on the Office of Environment and Heritage website at: http://www.environment.nsw.gov.au/vegetation/onlinetools.htm Click on the link to the notification system. This will open the login screen.
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Quick Reference Guide – native vegetation information tools 1
Quick Reference Guide - Native vegetation
notification system
Notifications under the Native Vegetation Regulation 2013
The new Native Vegetation Regulation 2013 requires that landholders give the Minister for the Environment
notice of intention to clear in accordance with a self-assessable code at least 14 days before that clearing is
carried out.
The notification system allows you to submit a notification of your intention to use any of the self-assessable
codes.
Follow these 5 simple steps to submit a notification:
1. Register to use the notification tool (a once-only activity)
2. Enter your property details
3. Create the notification
4. Map the notification area
5. Submit the notification
Using the online notification system is not mandatory as there are several other ways that you can submit
your notification. These include;
1. Submit a form to the Local Land Services office
2. Have a Local Land Services officer submit the Notification on your behalf
3. Have a registered agent submit the Notification on your behalf
Where do I access the online notification system?
The notification system is available on the Office of Environment and Heritage website at:
Quick Reference Guide – native vegetation notifications system 9
If you select that you are submitting a Invasive Native Species notification you must enter at least one
species to be cleared and at least one intended clearing method.
If you wish, you can add any supporting documents to the notification. Supporting documents might include
photos or other records. You can add up to 5 documents or photos. Each document or photo must be less
than 2mb in size.To attach a supporting document click Attach a file, then click Add file. Browse to your
document or photo and click open.
Enter a description of the document or photo and Click Attach File.
You document or photo is now attached. Click on the file name to open and view.
To delete (remove) the attached file, Click on the red garbage can. Click Yes to confirm deltion or No to
cancel the deletion.
Now that you have completed the notification details, click Next to move on to the next stage of mapping
the notification area.
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Step 3 - Mark out the clearing and set aside area on a map
The notification system provides a very simple mapping tool for you to mark out the clearing and set aisde
areas. All native vegetation to be cleared using the codes should be identified on the map. This includes any
area set aside for paddock trees.
When you open up the map, the notification system will automatically zoom to the property you have
chosen. The property will be defined by a red boundary as shown below.
Using the map tool
Zoom-in/zoom-out
Click on the zoom control to zoom-in or zoom-out, or use the mouse-wheel forward motion to zoom-in
and backward-motion to zoom-out.
Pan
Drag the map (using the mouse) to pan in the desired direction.
Turn-on/Turn-off map layer
Click on check-box in the list of layers next to each layer you want to turn on or off on the map.
Base Maps
Click on the Map or the satellite image to change the map view.
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Mark out (draw) the clearing area or set-aside area
The clearing area or set-aside area is marked out by drawing simple polygons (a polygon is a an area defined by 3 or more straight lines).
Draw polygon
From "Drawing Tools" section, select either "Clearing Area" or "Set-aside area" tools. This will to activate the drawing tool.
Once the tool is activated, choose a point that forms the first corner of the polygon by clicking (left-mouse-click) at the desired location in the map interface. Please see the following screenshots.
Start Drawing
Continue Drawing
To continue drawing, place further corners with subsequent clicks.
Double-click (double left-mouse-click) to finish drawing the polygon.
Quick Reference Guide – native vegetation notifications system 12
When the polygon is finished the system will display the polygon as shown in the following
screenshot.
It's ok if you draw a polygon outside of the property area, as the polygon will automatically be clipped to the property boundary.
Edit the clearing area or set aside area
Edit polygon
Double-click (double left-mouse-click) on desired polygon to edit. The system will display vertices (corners) in different colours as shown in the screenshot below.
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The shape of the polygon can be changed by extending the vertex/polygon (area) or by removing the vertex.
Following screenshot shows how to add more vertices to the existing polygon.
Double-click (double left-mouse-click) to finish editing the polygon.
Following screenshot shows how to edit the polygon by removing vertices.
Once the selected vertex is deleted, the system shows the changed polygon (as following).
Overlapping areas
When creating a new notification, polygons cannot be overlapped. If you draw overlapping polygons you will receive the following error.
Quick Reference Guide – native vegetation notifications system 14
If you try and draw a new polygon over a notification that has already been submitted, then you will receive the following error.
Query the clearing area or set-aside area
Click on the property polygon to retrieve the information about the property. This will show the selected property’s details in a popup.
Click on the notification polygon to retrieve the information about the notification. This will show the selected notification’s details in a popup.
You can also delete the clearing or set aside areas that you have drawn by selecting that polygon and clicking
delete.
Once you are happy with the clearing areas that you have drawn, click next to finalise the notification
Quick Reference Guide – native vegetation notifications system 15
Step 4 – Finalise and submit the notification
You are now priovided with a summary of the notification.
At this stage, you can either;
1. Save and Submit the notification
2. Save the notification as a draft
3. Withdraw the notification (Please see section on Withdrawing a notification for more details)
You can also click the Previous button and go back and make further changes.
Save the notification as a draft
If you have not finished the notification or you wish to submit the notification later, click Save as draft.
You will receive the following confirmation message.
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Save and submit the notification
If you are happy for the notification to be submitted, click Save and Submit.
You will receive the following confirmation message.
At this point, the notification is now submitted. A copy of the notification will be emailed to your registered
email address for your records.
A copy of the notification will also be sent to the relevant Local Land Services Office for their records.
Note that if you are using multiple self-assessable codes (e.g. Thinning and INS) you must submit separate
notifications for each code.
Withdrawing a notification
If for some reason you wish to cancel or withdraw a notification, go to the My notifications tab, click Edit on
the notification you wish to modify and then from the Notifications Details tab click Withdraw. A notification
can be withdrawn at any time.
You must select a Reason and Description as to why you are withdrawing this notification.
Quick Reference Guide – native vegetation notifications system 17
Click Withdraw to continue.
You will receive the following confirmation message.
A copy of the notification withdrawal will also be sent to the relevant Local Land Services Office for their
records.
Modifying a submitted notification
If for some reason you wish to modify a submiited notification, from the My notifications tab, click Edit on
the notification you wish to modify and then from the notifications details tab click Modify Notification.
You will receive the following confirmation message.
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Click Yes to proceed or No to cancel.
You are now able to make changes to any part of the notification except for changing it to another property.
Work you way through the Steps again as outlined when Creating a Notification above.
When you have finsihed making the changes to the notifcation at this stage, you can again either;
1. Save and Submit the modified notification
2. Save the modified notification as a draft
3. Withdraw the modified notification (Please see section on Withdrawing a notification for more
details)
You can also click the Previous button and go back and make further changes.
What happens to my notifications if I sell my property?
If you sell you property all notifications associated with that property will be withdrawn. This process is
managed in the notification by marking the property as sold.
To mark a property as sold, click on the My Properties tab. Now click Edit on the property that you wish to
mark as sold and click the Mark as sold button.
You will receive the following confirmation message.
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Click Yes to proceed or No to cancel.
If you continue you will receive the following confirmation message.
Where can I get more help?
At any stage in the notification system click the help icon as shown below
Alternatively from within the notification system, click Contact us. The Contact us window will appear.
Enter the Reason/category by clicking on the dropdown list.
Enter the details of your query into the comments box and click Submit.
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Any requests for technical support (ie computer problems) will be directed to the Office of Environment
notification system administrator.
Requests for other help will be directed to the selected Local Land Services regional office.
Further requests for help or questions about the self-assessable codes can be directed to your Local Land
Services Office at http://www.lls.nsw.gov.au/ or contact your Local Land Service office from Monday to
Friday during business hours by calling 1300 795 299.
Notification Frequently Asked Questions:
Can I modify a Notification?
Yes, even after your notification is submitted, you can come back and modify your notification. All you need
to do is log back into the system, search for the notification you wish to modify, make the modifications and
re-submit the notification.
Can I withdraw a Notification?
Yes, even after your notification is submitted, you can come back and withdraw your notification.
Can I update my property details?
Yes, you can come back at any time and update your property details. Your existing notifications will not be
affected, unless you mark your property as being sold.
What happens if I sell my property?
If you sell your property, you should log back into the notification system and mark that property as being
sold. This will automatically withdraw your notifications from that property.
Disclaimer: The Office of Environment and Heritage (OEH) provides this information to help you assess whether the Native Vegetation Act 2003 applies to your proposed clearing and whether it may be carried out without a property vegetation plan or development consent under that act. It does not constitute legal advice and cannot anticipate all individual circumstances on all landholdings. If you require further assistance or advice we recommend that you consult with Local Land Services about your proposed clearing. Published by the Office of Environment and Heritage
59 Goulburn Street, Sydney NSW 2000
PO Box A290, Sydney South NSW 1232
Phone: (02) 9995 5000 (switchboard)
Phone: 131 555 (environment information and publications requests)
Phone: 1300 361 967 (national parks, climate change and energy efficiency information, and publications requests)