Quick Manual for Oral Presentation

EP2DS-24/MSS-20

Quick Manual for Oral Presentation

(Last update: Oct. 20)

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Upon connecting to Zoom

⚫ Set your Zoom Username to be “your presentation ID + your full name” (e.g., “E-1-1 Taro YAMADA”).

⚫ Be sure to run the audio test (required).

Before the session starts (during coffee break)

During and after your presentation

In case of trouble

⚫ If you have trouble with the audio etc., use the “chat” function of Zoom to let the meeting host and the chairperson.

⚫ Check the microphone, camera, and screen sharing, with the meeting host before the session starts.

⚫ If you play videos in your presentation, be sure to test it. (The “Share sound” and “Optimize for video clip” boxes

must be checked.)

Before the conference starts

⚫ Install the Zoom app on your PC. (Update to the latest version, if the Zoom app is already installed.)

After entering Zoom meeting

Key Points

⚫ Find the session on the online program and join the Zoom meeting 15 minutes before the session starts.

⚫ Turn on your microphone and camera and share screen before your start the presentation.

⚫ Remember to stop screen sharing upon finishing the presentation and then turn off the microphone and camera.

⚫ Pay attention to the time displayed and the bell. page 6

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Live

Streaming (Zoom)

Live

Streaming (Zoom)

Live

Streaming (Zoom)

Click and select to change dates

1) Display the timetable of the day

from the “Timetable” menu of the

online program (“Confit”).

https://confit.atlas.jp/guide/event/ep2dsmss2021/top

Live

Streaming (Zoom)

2) Click to join the Zoom

meeting. Your browser will launch

the Zoom app.

Live

Streaming (Zoom)

Find the Session and Launch the Zoom App

Join the Zoom meeting of your session 15 minutes before it starts.

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(1) Run Audio test (required).

(2) After the audio test,

join with computer audio.

Run Audio Test upon Connecting to Zoom

click here

(1)

(2)

(5)(3)

(4)

Do the same setups when you start your presentation.

(1) Turn on your microphone and

camera.

(2) Click “Share Screen.”

(3) Select the screen of the

presentation file.

(4) If you play videos in your

presentation, check the

“Share sound” and “Optimize

for video clip” boxes.

(5) Click “Share.”

E

Setups for Presentation

Test these setups, with the meeting host before the session starts.

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meaningPlenary Talk

(45 min.)

Special

Session Talk

(35 min.)

Invited Talk

(30 min.)

Contributed

Talk (15 min.)

1st Bell (rings once)telling

remaining time35 min. 25 min. 20 min. 10 min.

2nd Bell (rings twice) end of talk 40 min. 30 min. 25 min. 12 min.

3rd Bell (rings three times)end of

discussion45 min. 35 min. 30 min. 15 min.

After 3rd Bell must wrap up Bell rings three times every minute

The bell will ring at the following timings.

Know How Much Time You Have

Before the second bell, the timer indicates the remaining time just for the talk,

that is, the time till the second bell.

After the second bell, the timer indicates the total remaining time for the

presentation including discussions, that is, the time till the third bell.6

From Start to End of Presentation

Click here to start PowerPoint slideshow

Start your presentation using

the slideshow function for

PowerPoint or by using the

full-screen mode for PDF files.

Move your cursor here and

choose “Details” and then “Chat”In case of trouble, use chat to

let the meeting host and the

session chair to know.

Click here to stop

screen sharing

Stop screen sharing

when the session

chair announces the

end of presentation

For PDF files, you can start

slide show with Ctrl + L 7

If there’s anything you wish to check

with the meeting host or the chair,

use the chat function of Zoom.

Please turn off your microphone and camera when not giving a presentation,

except when you are appointed to ask a question as an audience.

Set the username as follows using

the “Rename” menu that appears

when clicking the “setup” menu

indicated by three dots.

E-1-1 Taro YAMADAPresentation ID Full Name

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Setups While Not Being a Presenter

Taro YAMADA (KNT)Full Name Affiliation

When being a speaker of that session:

When not being a speaker of that session:Turn off

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Zoom’s test meeting website: https://zoom.us/test

Note: Web proxies and streaming service usage limitations may prohibit you from

connecting to the tools. Please check in advance.

Appendix

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