-
Queen Eleanor’s COVID 19 Protective Measures Risk Assessment -
V2
Updated in line with new Government guidance July 2020
V2 Updated in line with the government’s guidance for full
opening of school – July 2020
Version 1 enabled the Trust to implement its recovery planning
around a range of ‘protective measures’ for the 2019/20 Summer
Term. All
measures in place for the summer term are shown in version 1 of
the Covid 19 Protective Measures Risk Assessment at the end of this
v2
document. Any changes required will be noted by the school in
this V2 and these changes will be highlighted in blue text.
Version 2 of this risk assessment incorporates revised
protective measures for the full re-opening of schools from
September 2020 using the
updated Government guidance and these additions are highlighted
in purple. The measures set out in this risk assessment provide
a
framework for school leaders to put in place proportionate
protective measures for pupils and staff for September 2020.
The assessment has been completed by the Trust Business Manager
familiar with the operating systems in a number of Trust
Schools
alongside the Director of HR & Business Operations, and has
been enhanced through information from our H&S and Occupational
Health
professionals, specifically in relation to health and
wellbeing.
This COVID 19 protective measures risk assessment is based on
the Surrey County Council Recovery Planning Team templates that has
been
quality assured by Public Health Surrey. All School leaders have
had an opportunity to inform this assessment, and will be
responsible for
implementing the localised operating protocols for each
school.
All Trust staff will all have an opportunity to inform the
successful implementation of recommended controls; Mitigation and
Protective
Measures. Appendix 2 show the Risk Matrix used to inform the
risk rating prior to and following implementation of the various
measures.
In recognition of the dynamic situation, this risk assessment
will be reviewed or superseded where guidance from the government
changes, or
where improvements are required following implementation by the
Trust and Schools at a local level (daily or weekly).
This assessment should be used alongside the government guidance
below:
V2
https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/guidance-for-full-opening-schools
V2
https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance
If you wish to contact us about this document, please email:
Trust Business Manager (H&S Lead) Gill Farmer:
[email protected]
And/or the Director of HR & Business Operations Joanne
Cambra [email protected]
https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/guidance-for-full-opening-schoolshttps://www.gov.uk/government/publications/covid-19-stay-at-home-guidancemailto:[email protected]
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Hazard:
Who will be affected?
Risk
rating
prior
to
action
-
H/M/L
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom?
(Job role)
Deadline Risk
rating
following
action -
H/M/L
1.Hazard:
Staff and
parents
unaware of
policy and
procedures to
follow and may
be harmed by
not following
protocol and
could risk
infection or
infecting other
people
Who:
Staff and pupils
1. All staff are aware of all relevant policies and procedures
including, but not limited to, the following Health and Safety
Policy, Infection Control Arrangements from Public Health Agency,
First Aid Policy / risk assessment
2. School leaders and other relevant staff have regard to all
relevant guidance and legislation including, but not limited to,
the following:
a. The Reporting of Injuries, Diseases and Dangerous Occurrences
Regulations (RIDDOR) 2013
b. The Health Protection (Notification) Regulations 2010
c. Public Health England (PHE) (2017) ‘Health protection in
schools and other childcare facilities’
LOW d. DfE and PHE (2020) ‘COVID-19: guidance for educational
settings’ ‘Guidance for full opening – Schools’
Y HT/SBM 02/07/20 LOW
3. The relevant staff receive any necessary training that helps
minimise the spread of infection, e.g. infection control
training.
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4. School leaders keep up-to-date with advice issued by, but not
limited to, the following: . DfE; NHS; Department of Health and
Social Care; PHE
COVID-19 page on school website updated to include NHS guidance
regarding cold symptoms and COVID-19 symptoms. Parents and staff
informed of the NHS cold symptoms and COVID-19 symptoms –
supporting attendance.
HT/School Office September 2020
LOW
5. Staff are made aware of the school’s infection control
procedures in relation to coronavirus via email;
LOW 6. Parents are made aware of the school’s infection control
procedures in relation to coronavirus via letter/ social media –
they are informed that they must not send their child to school if
they have coronavirus (COVID-19) symptoms, or have tested positive
in the last 7 days, if the child develops coronavirus symptoms or
if another household member develops coronavirus symptoms. In both
these circumstances the parents/carers should call the school to
inform the school of this and that they will be following the
latest national Stay at Home guidance.
Yes – families updated throughout lockdown. Guidance on symptoms
and testing in letter to all families.
HT 15/07/20
LOW
https://www.gov.uk/guidance/nhs-test-and-trace-how-it-works#people-who-develop-symptoms-of-coronavirus
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LOW 7. Pupils are made aware of the school’s infection control
procedures in relation to coronavirus and are informed that they
must tell a member of staff if they begin to feel unwell;
Yes-On return to school.
STAFF 02/09/20 and on-going
LOW
MED 8. Staff and pupils are made aware of the process for
removing face coverings when pupils and staff who
use them arrive at school, and this is communicated
clearly to parents and staff.
Yes-letter for families sets out guidance. Guidance shared with
staff.
HT/SLT 15/07/20 LOW
MED 9. Data Protection including confidentiality arrangements
are followed at all times – this includes withholding the names of
staff and pupils with either confirmed or suspected cases of
coronavirus.
Yes –letter sent out to families.
HT Parents reminded 15/07/20
LOW
Hazard:
Who will be affected?
Risk
rating
prior
to
action
-
H/M/L
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom?
(Job role)
Deadline Risk
rating
following
action -
H/M/L
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2. Hazard:
Asymptomatic
individual on
the premises
Who:
All persons
may be at risk
of harm /
infection from
an
asymptomatic
individual
MED 1. Small class groups, are organised as described in the
‘class or group sizes’ in DfE guidelines;
Yes – plan shared with staff at July INSET day. Pod plan shared
in letter home to families. Year group pods are to be used for
drop-off, pick-up, break and lunch however children will be in
class pods of 30.
HT/SLT 20/07/20 LOW
2. Classrooms and other learning environments are organised to
maintain space between seats and desks where possible;
3. The timetable is revised to implement where possible:
a. Plan for lessons or activities which limit movement between
areas;
b. Maximum number of lessons or classroom activities which could
take place outdoors;
c. Staggered assembly groups;
d. Break times (including lunch) are staggered so that all
children are not moving around the school at the same time;
e. Drop-off and collection times are staggered;
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f. Parents’ drop-off and pick-up protocols are planned so that
they minimise adult to adult contact; adults should be advised
prior to school opening that they will be required to maintain the
2m social distancing rule at all times when on the school site
g. Small groups of children are together throughout the day and
avoid mixing with larger groups of children;
4. Unnecessary items are removed from classrooms and other
learning environments where there is space to store it
elsewhere
5. Soft furnishings, soft toys and toys that are hard to clean
(such as those with intricate parts) are removed;
6. Cohorts are kept together where possible and children and
young people are in the same small groups at all times each day,
and different groups are not mixed during the day, or on subsequent
days;
MED 7. The same teacher(s) and other staff are assigned to each
group and, as far as possible, these stay the same during the day
and on subsequent days;
Yes- Plan ensures that the same class teacher and TA remains
with a pod of 30 except for Sport and PPA cover – as advised in the
guidance.
STAFF 02/09/20 LOW
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MED 8. Children and young people use the same classroom or area
of a setting throughout the day, with a thorough cleaning of the
rooms at the end of the day and are seated at the same desk; -
Rooms for each year group identified for year group
interventions. Staff encouraged to wipe down chairs, tables,
surfaces and equipment before and after use. Year 3 – left side of
the hut Year 4 – Y4 hut intervention room Year 5 – intervention
space outside of SENCO and HSLW rooms Year 6 – right side of the
hut
LOW
9. Mixing within education or childcare setting is minimised
by:
a. accessing rooms directly from outside where possible;
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b. considering one-way circulation, or place a divider down the
middle of the corridor to keep groups apart as they move through
the setting where spaces are accessed by corridors; use the one way
circulation markers to include points at 2m distances to ensure
children stay apart if possible
c. staggering lunch breaks and children and young people clean
their hands beforehand and enter in the groups they are already in
or children are brought their lunch in their classrooms;
d. The number of children using the toilet at any one time is
limited;
e. Where possible different toilets are allocated to different
groups of children;
f. To avoid the unnecessary movement of pupils through the
school, basic first aid is provided in the classroom;
10. The use of shared space such as halls is limited and there
is cleaning between use by different groups;
11. The use of staff rooms and offices is staggered to limit
occupancy
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HIGH 12. The number of contacts between pupils and staff
is reduced. This is achieved through keeping groups
separate (in ‘Bubbles’) and through maintaining
distance between individuals. The balance between
the Bubbles and social distancing is based on:
o Pupils ability to distance; o The layout of the school site; o
The feasibility of keeping distinct
groups separate while offering a broad curriculum
More information on groups can be found in COVID-
19: Guidance for full opening
Yes – plan for Sep 2020 has taken this all into account. Staff
INSET to share pod guidance. Pod guidance etc. shared in letter to
all families and staff.
HT/SLT 20/07/20 15/07/20
MED
HIGH 13. If staff or pupils cannot maintain distancing,
particularly with younger pupils, the risk is reduced
by keeping pupils in smaller class sized groups.
Yes - Class sizes of up to 30 and year bubble of 90
STAFF On-going evaluation of RA
MED
https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/guidance-for-full-opening-schools
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HIGH 14. Staff should only move between bubbles when
absolutely necessary. Where staff need to move
between classes and year groups, where possible
they should try and keep their distance from pupils
and other staff as much as they can, ideally 2 metres
from other adults.
Yes – CT and TA assigned to a pod of 30. Following guidance only
the Sports Coach and PPA cover will move between pods – maintaining
a social distance. Any incidents regarding ‘social distancing’ to
be reported – open culture so we can clearly identify where and
when isolation needs to happen
STAFF On-going evaluation of RA
MED
HIGH 15. Adults to avoid close face to face contact and
minimise time spent within 1 metre of anyone.
Yes – guidance shared with staff and families.
STAFF ONGOING MED
HIGH 16. Pupils old enough should be supported to
maintain distance and not touch staff and their
peers.
Yes – guidance shared with staff, children and families.
STAFF ONGOING MED
17. Classrooms and other learning environments are
organised to maintain space between seats and
desks where possible.
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HIGH 18. Pupils are seated side by side and facing
forwards, rather than face to face or side on.
Yes – guidance shared with staff and families.
STAFF 15/07/20 MED
HIGH 19. Large gatherings such as assemblies are avoided,
and groups kept apart.
Yes – virtual assemblies to take place in class pods
STAFF ON-GOING LOW
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MED 20.The timetable is revised to implement where
possible:
o Plan for lessons or activities which keep groups apart and
movement around the school site to a minimum;
o Maximise the number of lessons or
classroom activities which could take
place outdoors;
o Staggered assembly groups;
o Break times (including lunch) are
staggered so that all pupils are not
moving around the school at the
same time;
o Drop-off and collection times are
staggered and communicated to
parents;
o Parents’ drop-off and pick-up
protocols are planned and
communicated so that they minimise
adult to adult contact;
Yes – staggered drop off, pick up, break and lunch. Yes- letter
home to families. Yes – virtual whole school assemblies to take
place instead of assembly/collective worship in the school hall. To
reduce congestion on the pavement outside of school – parents to
drop Year 3/4 children in the playground and Year 5/6 gate opened
at 8.30am to allow children/families to wait inside the school
gates. Children/Parents asked to keep to the left of the drive when
entering and
STAFF HT/SLT
ON-GOING 15/07/20
LOW
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leaving the school premises.
HIGH 21. Visitors to the site, such as contractors, local
authority employees and health employees to be
fully briefed on the school’s arrangements and follow
site guidance on physical distancing and hygiene on
or before arrival. Where visits can happen outside of
school hours, they should. A record will be kept of all
visitors.
Yes – guidance to be shared with anyone coming on site – before
and on arrival.
SLT/SBM/CT/OM ON-GOING
MED
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HIGH 22. Classroom based resources, such as books and
games, are used and shared within the Bubble; these
are cleaned regularly, along with all frequently
touched surfaces. Resources that are shared
between classes or Bubbles, such as sports, art and
science equipment are cleaned frequently and
meticulously and always between Bubbles, or
rotated to allow them to be left unused and out of
reach for a period of 48 hours (72 hours for plastics)
between use by different Bubbles;
Yes – Staff regularly
clean throughout
the day the touch
surfaces and
resources in the
classroom.
Caretaker/Office
Staff cleans
communal touch
surfaces e.g. door
handles, toilet
flushes throughout
the day.
PE equipment and playground equipment cleaned before and after
use. Equipment allocated to year group bubbles.
STAFF ON-GOING LOW
HIGH 23. Pupils limit the amount of equipment they bring
into school each day, to essentials such as lunch
boxes, hats, coats, books, stationery and mobile
phones. Bags are allowed. Pupils and teachers can
take books and other shared resources home,
although unnecessary sharing is avoided. Rules on
hand cleaning, cleaning of the resources and rotation
apply to these resources.
Yes – guidance shared with staff and families.
STAFF 15/07/20 MED
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HIGH 24.Staff and pupils have their own individual and
very frequently used equipment, such as pencils and
pens, these are not shared;
Yes – guidance shared with staff and families.
STAFF ON-GOING MED
HIGH 25. Physical Education classes should be kept in
consistent groups and sports equipment thoroughly
cleaned between use by different groups. Contact
sport to be avoided. Outdoor sports to be prioritised
and large indoor spaces used where not to ensure
maximising distance between pupils and high levels
of cleaning and hygiene. COVID-19: Guidance on
phased return of sport and recreations.
Yes – guidance and risk assessment shared with Sports Coach PE
to take place outside or in the school gym (bad weather)– class
pods of 30
HT/Sports Coach 15/07/20 ON-GOING
MED
https://www.gov.uk/government/publications/coronavirus-covid-19-guidance-on-phased-return-of-sport-and-recreation/guidance-for-the-public-on-the-phased-return-of-outdoor-sport-and-recreationhttps://www.gov.uk/government/publications/coronavirus-covid-19-guidance-on-phased-return-of-sport-and-recreation/guidance-for-the-public-on-the-phased-return-of-outdoor-sport-and-recreation
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HIGH 26. Lessons which include singing, chanting, playing
wind or brass instruments or shouting may cause an
additional risk of infection. Control measures of
physical distancing, playing outside, limiting group
size to 15, positioning pupils back to back or side to
side, avoiding sharing of instruments and ensuring
good ventilation are put in place.
Yes – guidance shared with staff Autumn term music focus to be
listening to music and music notation. Instruments e.g. drums may
be used if kept within a year bubble and cleaned before and after
use. Singing and wind instruments not to take place in the autumn
term – reviewed in the spring term
STAFF 15/07/20 MED
Hazard:
Who will be affected?
Risk
rating
prior
to
action
-
H/M/L
Recommended controls/Mitigation and Protective
Measures
In place? Yes/No By whom?
(Job role)
Deadline Risk
rating
following
action -
H/M/L
3. Hazard:
Poor Hygiene
and/or
cleaning
1. The COVID-19: Cleaning in non-healthcare settings guidance is
followed
2. Sufficient handwashing facilities are available. Where a sink
is not nearby, provide hand sanitisers in classrooms and other
learning environments;
https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settinghttps://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-setting
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practices and
risk of cross
contamination
from
contaminated
facilities or
surfaces
Who:
All persons may be at risk of harm by infection
HIGH 3. Surfaces that children and young people are touching,
such as toys, books, desks, chairs, doors, sinks, toilets, light
switches, bannisters are cleaned more regularly than normal;
Yes – guidance shared with staff. Teaching staff to ensure this
happens.
STAFF 15/07/20 ON-GOING
MED
4. All adults and children are told to:
a. frequently wash their hands with soap and water for 20
seconds and dry thoroughly;
MED b. clean their hands on arrival at school, before and after
eating, and after sneezing or coughing; consider placing hand
sanitizer dispensers or washing stations in key areas across the
school
Whole school virtual assembly to focus on COVID-19 hygiene.
HT/AHT 04.09.2020 ON-GOING
LOW
c. are encouraged not to touch their mouth, eyes and nose
d. use a tissue or elbow to cough or sneeze and use bins for
tissue waste (‘catch it, bin it, kill it’)
5. Help is available for children and young people who have
trouble cleaning their hands independently;
6. Young children are encouraged to learn and practise these
habits through games, songs and repetition;
MED 7. Bins for tissues are emptied throughout the day; bins
should be lidded to prevent infection transmission ‘Catch it, bin
it, kill it’ approach continues to be very important, suitable
number of tissues and bins available in the school to support
pupils and staff to follow this routine. Younger pupils and those
with complex needs are
helped to follow this.
Yes – lidded bins situated in all classrooms, towel and soap
dispensers have been purchased for all classrooms.
SBM/CT ON-GOING
LOW
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Catch it, bin it, kill it posters situated around school.
Guidance shared with staff and families.
ON-GOING 15/07/20
8. The use of shared resources such as stationery and other
equipment is limited and disinfected where not possible to
avoid;
9. Play equipment is cleaned between uses and not used
simultaneously by different groups;
10. The amount of shared resources that are taken and brought in
from home is limited;
11. All spaces are well ventilated using natural ventilation
(opening windows) or ventilation units where possible
12. Consider safe use of Air Conditioning
13. Keep toilet ventilation in operation 24/7; avoid open
windows to toilets to ensure correct direction of ventilation.
14. Doors are propped open, where safe to do so (bearing in mind
fire safety and safeguarding), to limit use of door handles and aid
ventilation;
15. Posters are displayed throughout the school reminding pupils
to wash their hands, e.g. before entering and leaving the
school.
16. Pupils wash their hands with soap before and after break
times and lunchtimes for no less than 20 seconds.
17. Additional alcohol-based sanitiser (that contains no less
than 70% percent alcohol) is provided for use there is no access to
soap and water
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MED 18. Instruct everyone that toilet’s should be flushed with
closed lids.
Where toilets do not have lids – staff and children reminded to
flush toilets. CT and Cleaners to clean the children’s toilets at
different points in the day. Anti-bac wipes available in staff
toilets and posters in toilet cubicles reminding staff to leave
toilet spaces clean.
CT/STAFF ON-GOING October 2020
LOW
19. Infection control procedures are adhered to as much as
possible in accordance with the DfE and PHE’s guidance.
20. Sufficient amounts of soap (or hand sanitiser where
applicable), clean water, paper towels and waste disposal bins are
supplied in all toilets and kitchen areas.
21. Bar soap is not used, in line with the Infection Control
Policy – liquid soap dispensers are installed and used instead.
22. Pupils are supervised by staff when washing their hands to
ensure it is done correctly, where necessary.
23. Pupils do not share cutlery, cups or food.
24. All utensils are thoroughly cleaned before and after
use.
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25. “Hot desking” by staff is avoided however where this is
unavoidable, alcohol wipes should be used to clean all touch
surfaces e.g. PC keyboard, mouse, screen, table top, phone etc
26. Cleaners are employed by the school to carry out daily,
thorough cleaning that follows national guidance and is compliant
with the COSHH Policy and the Health and Safety Policy.
27. The SBM arranges enhanced cleaning to be undertaken where
required – advice about enhanced cleaning protocols is sought from
the local health team. Schools short of cleaning product supplies,
should email [email protected]
HIGH 28. Additional measures in place from September 2020. a.
The School will ensure that pupils clean their
hands regularly, including when they arrive at school,
when they return from breaks, when they change
rooms and before and after eating.
Yes – guidance shared throughout lockdown and updated in letter
to families and staff.
HT/SLT/STAFF 15/07/20 ON-GOING
MED
MED b. Supervision of hand sanitiser use will take place
due to risk around ingestion. Younger pupils and
pupils with complex needs will continue to be helped
to clean their hands properly.
Yes – 1:1 LSA to
support children
with additional
needs.
STAFF ON-GOING LOW
HIGH c. The school will build hand washing routines into
school culture, supported by behaviour expectations
set out in the school Behaviour Policy.
Yes – behaviour
policy updated to
include guidance
on regular washing.
Guidance continues
to be shared with
HT/SLT
July 2020 15/07/20
MED
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staff, children and
families.
ON-GOING
HIGH d. Pupils arriving at school wearing a face covering
are instructed not to touch the front of their face
covering during use or when removing them. They
immediately wash their hands on arrival, dispose of
temporary face coverings in a covered bin or place
reusable face coverings in a plastic bag they take
home with them, and then wash their hands again
before heading to their classroom. Guidance on safe
working in education, childcare and children’s social
care provides more advice.
Yes – guidance
shared with staff
and families.
SLT available on
the gate each
morning to support
with this.
HT/SLT/STAFF 15/07/20 ON-GOING
MED
HIGH e. Different groups/ “Bubbles” do not need allocated
toilet blocks, but toilets will be cleaned regularly, and
pupils encouraged to clean their hands thoroughly
after using the toilet.
Yes – staff to
continue to ‘police’
toilets.
Guidance shared
with staff regarding
toileting.
CT and cleaners to
clean toilets
throughout the
day.
STAFF/CT/CLEANERS 15/07/20 ON-GOING
MED
HIGH f. Outdoor playground equipment should be cleaned
more frequently. This includes resources used inside
and outside by wrap around care providers as set out
in the School Lettings Policy/Contract.
Yes – guidance
shared with staff.
TAs/Midday
supervisors in
charge of ensuring
equipment is
STAFF 15/07/20 ON-GOING
MED
https://www.gov.uk/government/publications/safe-working-in-education-childcare-and-childrens-social-carehttps://www.gov.uk/government/publications/safe-working-in-education-childcare-and-childrens-social-carehttps://www.gov.uk/government/publications/safe-working-in-education-childcare-and-childrens-social-care
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thoroughly cleaned
before and after
use.
Year group bubbles
given their own
playground
equipment to use
at break and lunch.
MED g. Risk assessments to identify pupils with complex needs
who struggle to maintain good respiratory hygiene, for example
those who spit uncontrollably or use saliva as a sensory
stimulant.
Yes – SENCO to
complete RA as and
when needed
SENCO ON-GOING LOW
Hazard:
Who will be affected?
Risk
rating
prior
to
action
-
H/M/L
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom?
(Job role)
Deadline Risk
rating
following
action -
H/M/L
4. Hazard:
Spread of
infection when
dealing with a
child needing
1:1 support
Who:
Staff supporting an
1. Individual risk assessments produced by the school
SENCO identifying additional hazards due to the
behaviours exhibited which might require restraint
e.g. spitting, biting etc.
2. Appropriate PPE will be provided as identified in
the risk assessment and ay include disposable
aprons, gloves, eye and mask protection
3. Reduced timetable / exclusion / inclusion
considered if necessary if children are acting in a way
that staff are put at risk
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individual child who displays behaviours which may lead to
transmitting the disease /supported pupils
4. Walkie talkie or other means of communication
available for the member of staff
5. A member of SLT is on “duty” and will hold a
walkie talkie or other communication available so
can be summoned in the event of an issue escalating
Hazard:
Who will be affected?
Risk
rating
prior
to
action
-
H/M/L
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom? Deadline Risk
rating
following
action -
H/M/L
5. Hazard:
An individual
beginning to
show
symptoms and
infects others
Who:
All persons may be at risk of being harmed by infection acquired
from the individual
1. Staff are informed of the symptoms of possible coronavirus
infection, e.g. a cough, difficulty in breathing and high
temperature, and are kept up-to-date with national guidance about
the signs, symptoms and transmission of coronavirus.
2. Any pupil who displays signs of being unwell is immediately
referred to the designated member of staff/school nurse.
3. Any confirmed case of COVID 19 will be reported under RIDDOR
(2013)
N/A N/A N/A N/A
4. Where the first aider/school nurse is unavailable, staff act
in line with the infection control arrangement and ensure that any
unwell pupils are moved to an empty room whilst they wait for their
parent to collect them. Staff supervising this should wear
appropriate PPE ie apron, gloves and FFP2 mask if there is a risk
of sharing bodily fluids
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5. Pupils displaying symptoms of coronavirus do not come in to
contact with other pupils and as few staff as possible, whilst
still ensuring the pupil is safe.
6. The relevant member of staff calls for emergency assistance
immediately if the pupil’s symptoms worsen.
7. The parents of an unwell pupil are informed as soon as
possible of the situation by a relevant member of staff.
8. Where contact with a pupil’s parents cannot be made,
appropriate procedures are followed in accordance with those
outlined in governmental guidance and the Infection Control
Policy.
9. Unwell pupils who are waiting to go home are kept in an area
where they can be at least two metres away from others.
10. Areas used by unwell pupils who need to go home are
thoroughly cleaned once vacated. PPE as above should be worn
11. If unwell pupils are waiting to go home, they are instructed
to use different toilets to the rest of the school to minimise the
spread of infection.
12. Parents are advised to contact 999 if their child becomes
seriously ill or their life is at risk.
13. Any medication given to ease the unwell individual’s
symptoms, e.g. paracetamol, is administered in accordance with the
Administering Medications Policy.
HIGH 14. Staff and other adults do not come into the
school if they have coronavirus (COVID-19)
symptoms, or have tested positive in the last 7 days,
Yes – guidance shared with staff and families.
HT/SLT 15/07/20
LOW
https://www.gov.uk/guidance/nhs-test-and-trace-how-it-works#people-who-develop-symptoms-of-coronavirushttps://www.gov.uk/guidance/nhs-test-and-trace-how-it-works#people-who-develop-symptoms-of-coronavirus
-
Page 25
and anyone developing those symptoms during the
school day is sent home.
Any new guidance in the autumn term to be shared with staff and
families.
AS REQUIRED
HIGH 15. If anyone in the school becomes unwell with a
new, continuous cough or a high temperature, or has
a loss of, or change in, their normal sense of taste or
smell (anosmia), they are sent home and advised to
follow ‘stay at home: guidance for households with
possible or confirmed coronavirus (COVID-19)
infection’, which sets out that they must self-isolate
for at least 7 days and should arrange to have a test
to see if they have coronavirus (COVID-19). Other
members of their household (including any siblings)
should self-isolate for 14 days from when the
symptomatic person first had symptoms.
Yes – guidance shared with staff and families. Any new guidance
in the autumn term to be shared with staff and families.
HT/SLT/STAFF 15/07/20 AS REQUIRED
MED
HIGH 16. If a child is awaiting collection, they are moved,
where possible, to a room where they can be
isolated behind a closed door, depending on the age
and needs of the child, with appropriate adult
supervision if required. A window should be opened
for ventilation. If it is not possible to isolate them,
they are moved to an area which is at least 2 metres
away from other people.
Yes – COVID-19
medical space
identified in school
situated near the
school office. Clear
screen used to
avoid spread of
infection. Room to
be thoroughly
cleaned after use.
SLT/CT/OM ON-GOING MED
HIGH 17. If they need to go to the bathroom while waiting
to be collected, they should use a separate bathroom
if possible. The bathroom must be cleaned and
Yes – separate
toilet has been
assigned for this
use.
SLT/CT/OM ON-GOING MED
https://www.gov.uk/government/publications/covid-19-stay-at-home-guidancehttps://www.gov.uk/government/publications/covid-19-stay-at-home-guidancehttps://www.gov.uk/government/publications/covid-19-stay-at-home-guidancehttps://www.gov.uk/guidance/coronavirus-covid-19-getting-tested
-
Page 26
disinfected using standard cleaning products before
being used by anyone else.
HIGH 18. Everyone will wash their hands thoroughly for 20
seconds with soap and running water or use hand
sanitiser after any contact with someone who is
unwell. The area around the person with symptoms
must be cleaned with normal household disinfectant
after they have left to reduce the risk of passing the
infection on to other people. See the COVID-19:
cleaning of non-healthcare settings guidance.
Yes SLT/CT/OM/SBM/Cleaners ON-GOING MED
HIGH 19. PPE will be worn by staff caring for the child
while
they await collection if a distance of 2 metres cannot
be maintained (such as for a very young child or a
child with complex needs). More information on PPE
use can be found in the safe working in education,
childcare and children’s social care settings, including
the use of personal protective equipment (PPE)
guidance.
Yes SLT/OS/FA ON-GOING MED
HIGH 20. In an emergency, call 999 if someone is seriously ill
or injured or their life is at risk. Anyone with coronavirus
(COVID-19) symptoms should not visit the GP, pharmacy, urgent care
centre or a hospital.
Yes STAFF ON-GOING LOW
HIGH 21. Any members of staff who have helped someone with
symptoms and any pupils who have been in close contact with them do
not need to go home to self-isolate unless they develop symptoms
themselves (in which case, they should arrange a test) or if the
symptomatic person subsequently tests positive (see below) or they
have been requested to do so by NHS Test & Trace.
Yes – guidance
shared with staff
HT/SLT/STAFF 15/07/20 ON-GOING
LOW
https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settingshttps://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settingshttps://www.gov.uk/government/publications/safe-working-in-education-childcare-and-childrens-social-care/safe-working-in-education-childcare-and-childrens-social-care-settings-including-the-use-of-personal-protective-equipment-ppehttps://www.gov.uk/government/publications/safe-working-in-education-childcare-and-childrens-social-care/safe-working-in-education-childcare-and-childrens-social-care-settings-including-the-use-of-personal-protective-equipment-ppehttps://www.gov.uk/government/publications/safe-working-in-education-childcare-and-childrens-social-care/safe-working-in-education-childcare-and-childrens-social-care-settings-including-the-use-of-personal-protective-equipment-ppe
-
Page 27
MED 22.The Infection Control Policy and Cleaning in
non-healthcare settings guidance to be followed to clean the
area.
Yes – guidance shared with CT and Cleaners
SBM/CT ON-GOING LOW
23. Spillages of bodily fluids, e.g. respiratory and
nasal discharges, are cleaned up immediately in line
with the Infection Control Policy and Cleaning in
non-healthcare settings guidance
Hazard:
Who will be affected?
Risk
rating
prior
to
action
-
H/M/L
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom?
(Job role)
Deadline Risk
rating
following
action -
H/M/L
6. Hazard:
Virus spreads
Who:
All persons may be at risk of being harmed by infection acquired
from the virus being allowed to spread
1. Spillages of bodily fluids, e.g. respiratory and nasal
discharges, are cleaned up immediately in line with the Infection
Control Policy and the DFE’s Cleaning in non-healthcare settings
guidance
https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings
2. Pupils are instructed to cough or sneeze into their elbow and
use a tissue to cover their mouths where possible, disposing of the
tissue in waste disposal units with lids
3. Pupils clean their hands after they have coughed or
sneezed.
4. Instruct everyone that toilet’s should be flushed with closed
lids
https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settinghttps://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settinghttps://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settinghttps://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settinghttps://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-setting
-
Page 28
5. There will be no visitors or volunteers admitted to the
school except where there is a prior arrangement and all social
distancing protocols are followed.
6. Deliveries to be left outside until the end of the day or
accepted into a well ventilated area of the school. Anyone dealing
with deliveries should follow the hand washing protocol after
dealing with the items.
7. Parents are informed via letter not to bring their children
to school or on the school premises if they show signs of being
unwell and believe they have been exposed to coronavirus.
8. Children who have displayed symptoms of coronavirus must
self-isolate for 14 days before returning to school.
9. Pupils queue 2 metres apart at entrances and exits to avoid
risks of transmission.
10. Staff are made aware of the symptoms of coronavirus (see
Appendix 1)
11. Staff are vigilant and report concerns about a pupil’s
symptoms to the designated member of staff/school nurse.
12. The school is consistent in its approach to the management
of suspected and confirmed cases of coronavirus.
13. Social distancing measures are implemented as much as
possible
14. There are plans in place for the movement of children around
the school (as above)
15. The timetable is adapted to stagger play and lunch times (as
above)
-
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16. The caretaker monitors the cleaning standards of school
cleaning contractors and discusses any additional measures required
with regards to managing the spread of coronavirus.
HIGH
17. Breakfast and afterschool club will continue to operate for
a reduced number of children. All social distancing arrangements
identified in this risk assessment will be followed.
Yes -Breakfast and afterschool club will resume for a set number
of children who require the extended services. All social
distancing arrangements identified in this risk assessment will be
followed and small, consistent groups will be set up if
required.
HT/SLT/STAFF/CT/SBM/Cleaners 02/09/20 MED
Hazard:
Who will be affected?
Risk
rating
prior
to
action
-
H/M/L
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom? Deadline Risk
rating
following
action -
H/M/L
7. Hazard:
Poor Mental
Health
following long
term absence
1. Children to have the same class teacher and LSA wherever
possible
2. Transition / induction activities undertaken by class
teachers
3. Smaller numbers of children will allow staff to better
address and support their emotional need
-
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and return to
Work/School
Who:
Pupils
4. Age appropriate interventions are developed by teaching
staff
5. Reduced time in school to ensure transition is successful
from home to school
6. 2 metre social distancing is in place ELSA / HSLW provision
available for children who are distressed
Hazard:
Who will be affected?
Risk
rating
prior
to
action
-
H/M/L
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom? Deadline Risk
rating
following
action -
H/M/L
8. Hazard:
Poor Mental
Health
following long
term absence
and return to
Work/School
Who:
Staff
1. Risk assessment, control measures and operational procedures
shared with all staff members
2. Regular staff meeting (virtually) to discuss concerns and
review shared control measures / operational procedures
3. Staff will be reminded of the school’s Employee Assistance
Programme
4. At least one SLT member of staff on site every day for staff
to share concerns with
5. The risk assessment will be reviewed or where changes are
required following feedback from staff – daily, weekly etc or where
it is superseded by guidance from the government.
6. All staff to socially distance from each other and must be
vigilant and intervene when other staff members are not complying
with this
-
Page 31
7. Where a 2 meter distance cannot be maintained e.g.
administering minor first aid, passing another person on the
corridor, close contact should be kept to a minimum – clinical
guidance shows that close contact should be less than 15
minutes
8. Current clinical guidance is that masks for general use are
not required in schools
9. Appropriate PPE will be available for use in specific
circumstances ie when dealing with first aid incidents where social
distancing cannot be maintained, dealing with someone who has
presented with symptoms, cleaning an area where someone suspected
of having the infection has been isolated or has been in contact
with
10. Designated staff areas will be identified and staff will
remain at a distance of 2 metres in these areas.
11. Teachers will continue to have allocated time for PPA.
MED 12. Staff who have underlying health conditions should
undertake an individual risk assessment following the most up to
date Government and Occupational Health guidance documents
available on the GVO which will then be discussed with a member of
SLT
Yes HT/SLT/SBM ON-GOING LOW
Hazard:
Who will be affected?
Risk
rating
prior
to
action
-
H/M/L
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom?
(Job role)
Deadline Risk
rating
following
action -
H/M/L
-
Page 32
9. Hazard:
Parents unclear
of expectations
due to unclear
communication
systems
Who:
All persons may be at risk of harm by infection
1. Parents are told that if their child needs to be accompanied
to the education or childcare setting then only one parent can
attend;
2. Parents are told their allocated drop off and collection
times and the process for doing so, including protocols for
minimising adult to adult contact (for example, which entrance to
use)
3. Parents are told that they cannot gather at entrance gates or
doors, or enter the site (unless they have a pre-arranged
appointment, which should be conducted safely following the social
distancing protocols)
Hazard:
Who will be affected?
Risk
rating
prior
to
action
-
H/M/L
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom?
(Job role)
Deadline Risk
rating
following
action -
H/M/L
10. Hazard:
Spread of
infection due
to unclear
communication
systems
Who:
1. Children, young people, parents, carers or any visitors, such
as suppliers, are told not to enter the education or childcare
setting if they are displaying any symptoms of coronavirus
(following the COVID-19: guidance for households with possible
coronavirus infection)
2. The designated member of staff/school nurse reports
immediately to the headteacher about any cases of suspected
coronavirus, even if they are unsure;
-
Page 33
All persons may be at risk of harm by infection acquired
3. The headteacher contacts the Director of HR and Business
Operations (Jo Cambra) immediately about any suspected cases of
coronavirus, even if they are unsure, and discusses if any further
action needs to be taken; there is also the option to call the
Department of Education Schools helpline 0800 0468687
4. Schools contact the Director of HR and Business Operations
(Jo Cambra) if there are any specific recommendations for their
school;
5. Schools keep pupils and parents adequately updated about any
changes to infection control procedures as necessary;
6. There is early communication with contractors and suppliers
that will need to prepare to support your plans for opening for
example, cleaning, catering, food supplies, hygiene suppliers;
their risk assessments for coronavirus should be requested and the
school risk assessment shared
7. Cleaning contractors or staff are briefed on the additional
cleaning requirements and agree additional hours to allow for
this.
8. The school communicates with parents via letter/email
regarding any updates to school procedures which are affected by
the coronavirus pandemic;
Hazard:
Who will be affected?
Risk
rating
prior
to
action
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom?
(Job role)
Deadline Risk
rating
following
action -
H/M/L
-
Page 34
-
H/M/L
11. Hazard:
Reduced
educational
offer for year
groups not in
school
Who:
Pupils not in school
1. Pupils working from home are assigned work to complete to a
timeframe set by their teacher;
2. The headteacher maintains their plan for pupils’ continued
education during partial school closure to ensure there is minimal
disruption to pupils’ learning – this includes their plan to
monitor pupils’ learning while not in school;
3. The Behavioural Policy and Staff Code of Conduct are adhered
to at all times, even while working remotely;
4. The headteacher ensures all pupils have access to schoolwork
and the necessary reading materials at home;
5. The headteacher works with the ICT Lead to ensure that
technology used is accessible to all pupils – alternative
arrangements are put in place where required;
6. The school manages the use of parents’ and pupils’ contact
details in line with the Data Protection Policy and Records
Management Policy, e.g. collecting emails to send schoolwork to
pupils.
7. The headteacher liaises with other schools to find pupils a
temporary place at a different school where their usual school has
to close;
8. The headteacher accepts pupils from other schools where
necessary to help children access
-
Page 35
essential education during the coronavirus pandemic.
Hazard:
Who will be affected?
Risk
rating
prior
to
action
-
H/M/L
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom?
(Job role)
Deadline Risk
rating
following
action -
H/M/L
12. Hazard:
The protocols
to follow in the
case of an
emergency are
unclear
Who:
Staff and pupils on site
1. All pupils’ emergency contact details are up-to-date,
including alternative emergency contact details, where
required.
2. Pupils’ parents are contacted as soon as practicable in the
event of an emergency.
3. Pupils’ alternative contacts are called where their primary
emergency contact cannot be contacted.
4. The school has an up-to-date First Aid Policy in place which
outlines the management of medical emergencies – medical
emergencies are managed in line with this policy.
5. Emergency evacuations will take place following social
distancing principles as far as is reasonably practicable.
Particularly at assembly areas (2m separation).
Hazard:
Who will be
affected?
Risk
rating
prior
to
action
-
H/M/L
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom?
(Job role)
Deadline Risk
rating
following
action -
H/M/L
-
Page 36
13. Hazard:
Contracting
coronavirus
from use of
shared
transport
Who:
Pupils using external transport
1. Parents, children and young people are encouraged to walk or
cycle to their education setting where possible;
2. Transport providers should provide a copy of their Covid-19
risk assessment to the school
3. Transport arrangements are organised to cater for any changes
to start and finish times;
4. Transport providers are advised that they do not work if they
or a member of their household are displaying any symptoms of
coronavirus;
5. Transport providers, as far as possible, are advised of the
need to follow hygiene rules and try to keep distance from their
passengers;
6. Revised travel plans are communicated clearly to contractors,
local authorities and parents where appropriate (for instance, to
agree pick-up and drop-off times).
HIGH 7. Parents and pupils are discouraged from using public
transport, where possible particularly during peak times.
Yes - Limited use by our families due to location. Guidance
regarding transport shared with families and staff.
HT/SLT 15/07/20 Low
Hazard:
Who will be affected?
Risk rating prior
to action
- H/M/L
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom? (Job role)
Deadline Risk rating
following action - H/M/L
-
Page 37
14. Hazard: Contracting Covid 19 due to PPE not used where
deemed necessary Who: Staff
MED 1. The majority of staff in education settings will not
require PPE beyond what they would normally need for their work.
PPE is only needed in a very small number of cases, including:
a) where an individual child or young person becomes ill with
coronavirus (COVID-19) symptoms while at schools, and only then if
a distance of 2 metres cannot be maintained
b.) where a child or young person already has
routine intimate care needs that involves the use of PPE, in
which case the same PPE should continue to be used
Yes STAFF ON-GOING LOW
MED 2. Staff to read the guidance on safe working in education,
childcare and children’s social care and follow the GST Infection
Control Policy.
Yes – guidance shared with staff.
HT/SLT
INSET days – 20/07/20-21/07/20
LOW
Hazard:
Who will be affected?
Risk rating prior
to action
- H/M/L
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom? (Job role)
Deadline Risk rating
following action - H/M/L
15. Hazard:
Contracting
Covid 19 by not
following the
Government’s
MED 1. NHS Test and Trace process to be followed and understand
how to contact their local Public Health England health protection
team. Staff members and parents/carers understand that they will
need to be ready and willing to:
Yes – guidance shared with families and staff.
HT/SLT 15/07/20 LOW
https://www.gov.uk/government/publications/safe-working-in-education-childcare-and-childrens-social-carehttps://www.gov.uk/government/publications/safe-working-in-education-childcare-and-childrens-social-carehttps://www.gov.uk/guidance/contacts-phe-health-protection-teamshttps://www.gov.uk/guidance/contacts-phe-health-protection-teams
-
Page 38
“Test and
Trace”
Who:
Staff, pupils and their families
MED a) Book a test if they are displaying symptoms.
Staff and pupils must not come into the
school if they have symptoms, and must be
sent home to self-isolate if they develop
them in school. All pupils can be tested,
including children under 5, but children aged
11 and under will need to be helped by their
parents/carers if using a home testing kit
Yes – guidance shared with families and staff. Tests provided
from the DFE given to families who are unable to access testing.
Test and Trace information recorded by the school office –
visitors.
HT/SLT 15/07/20 LOW
MED b) provide details of anyone they have been in
close contact with if they were to test
positive for coronavirus (COVID-19) or if
asked by NHS Test & Trace
Yes – guidance shared with families and staff.
HT/SLT 15/07/20 LOW
MED c) self-isolate if they have been in close contact
with someone who develops coronavirus
(COVID-19) symptoms or someone who tests
positive for coronavirus (COVID-19)
Yes – guidance shared with families and staff.
HT/SLT 15/07/20 LOW
MED 2. A small number of home testing kits available to
be given directly to parents/carers collecting a child
who has developed symptoms at school or staff who
have developed symptoms at schools, where
providing a test will increase the likelihood of them
getting tested.
Yes – guidance shared with families and staff.
HT/SLT 15/07/20 LOW
MED 3.The school will ask parents and staff to inform
them immediately of the result of the test:
Yes – guidance shared with families and staff.
HT/SLT 15/07/20 LOW
https://www.gov.uk/guidance/coronavirus-covid-19-getting-testedhttps://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection
-
Page 39
MED a) If someone tests negative, if they feel well
and no longer have symptoms similar to
COVID-19 they can stop self-isolating
Yes – guidance shared with families and staff.
HT/SLT 15/07/20 LOW
MED b) If someone test positive they should follow
the ‘stay at home: guidance for households
with possible or confirmed coronavirus
(COVID-19) infection’ and must continue to
self-isolate for at least 7 days from the onset
of their symptoms and then return to school
only if they do not have symptoms other
than cough or loss of sense of smell/taste.
This is because a cough or anosmia can last
for several weeks once the infection has
gone. Other members of their household should continue
self-isolating for the full 14
days.
Yes – guidance shared with families and staff.
HT/SLT 15/07/20 LOW
Hazard:
Who will be
affected?
Risk
rating
prior
to
action
-
H/M/L
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom?
(Job role)
Deadline Risk
rating
following
action -
H/M/L
16. Hazard:
Contracting
Covid 19 by not
managing
confirmed
HIGH 1. Flowchart school response to suspected or confirmed
COVID-19 cases to be followed for suspected or confirmed cases.
Yes HT/SLT ON-GOING MED
HIGH 2. If someone has attended the site tests positive for
COVID-19, the local health protection team will be contacted
Yes HT/SLT ON-GOING MED
https://www.gov.uk/government/publications/covid-19-stay-at-home-guidancehttps://www.gov.uk/government/publications/covid-19-stay-at-home-guidancehttps://www.gov.uk/government/publications/covid-19-stay-at-home-guidancehttps://www.surreycc.gov.uk/__data/assets/pdf_file/0004/228136/Flowchart-School-response-to-suspected-or-confirmed-cases-of-Covid-19-coronavirus-v1-10-June-2020.pdfhttps://www.surreycc.gov.uk/__data/assets/pdf_file/0004/228136/Flowchart-School-response-to-suspected-or-confirmed-cases-of-Covid-19-coronavirus-v1-10-June-2020.pdf
-
Page 40
cases
effectively and
containing the
outbreak
Who:
Staff, pupils
and their
families
HIGH 3. The health protection team will provide guidance to
support a rapid risk assessment to confirm who has been in close
contact with the person during the period they were infectious and
ensure they are asked to self-isolate.
Yes HT/SLT ON-GOING MED
HIGH 4. Based on the advice from the health protection team,
schools must send home those people who have been in close contact
with the person who has tested positive, advising them to
self-isolate for 14 days since they were last in close contact with
that person when they were infectious. Close contact means:
Yes HT/SLT ON-GOING MED
HIGH a) Direct close contacts - face to face contact with an
infected individual for any length of time, within 1 metre,
including being coughed on, a face to face conversation, or
unprotected physical contact (skin-to-skin)
Yes STAFF ON-GOING MED
HIGH b) Proximity contacts - extended close contact (within 1 to
2 metres for more than 15 minutes) with an infected individual
Yes STAFF ON-GOING MED
HIGH c) Travelling in a small vehicle, like a car, with an
infected person
Yes STAFF ON-GOING MED
HIGH 5. Records of pupils and staff in each group and any close
contact that takes place between pupils and staff in different
groups to be kept. This does not need to include every interaction
a member of staff or pupil has.
Yes - managed
through pupil
register and staff
time tables.
STAFF ON-GOING MED
MED 6. Remote education plan in place by the end of September
2020 for individual pupils or groups of pupils self-isolating.
Yes – plan shared
with staff.
HT/SLT Staff INSET
20/07/20-
21/07/20
LOW
-
Page 41
HIGH 7. If two or more cases are confirmed within 14
days or an overall rise in sickness absence
where COVID-19 is suspected, there may be
an outbreak and the local health protection
will advise on any additional action required.
Yes HT/SLT ON-GOING MED
HIGH 8. Follow local health protection advice, this
may include a larger number of other pupils
self-isolate at home as a precaution.
Yes HT/SLT ON-GOING MED
HIGH 9. In consultations with the local Director of
Public Health, where an outbreak in a school
is confirmed, a mobile testing unit may be
dispatched to test others who may have
been in contact with the person who tested
positive.
Yes HT/SLT ON-GOING MED
Risk Assessment Review & Change Control Matrix Version Date
Person Changes
1.0 01/06/20 to
10/07/20
HT/SLT The initial version of the RA was completed by 01/06/20
and signed off by the GST central team. The risk
assessment has been reviewed but all measures kept in place for
the duration of this time.
2.0 10/07/2020 HT/AH Protective measures risk assessment V2
reviewed and completed – awaiting sign-off by the GST central
team
– meeting planned in for the afternoon of 14/07/20.
3.0 14/07/2020 HT/AH/EHT GST Central Team and GST Trustees
signed-off risk assessment V2. Risk assessment uploaded to the
School
website and shared with all staff.
4.0 September
2020
HT Families and staff updated regarding information from the NHS
– cold and COVID-19 symptoms – supporting
attendance. COVID-19 page on school website updated with
relevant information.
-
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5.0 September
2020
SLT/SENCO Rooms identified for Year groups to lead intervention
groups. Staff reminded to wipe down tables, chairs,
surfaces and equipment before and after use.
6.0 September
2020
HT/AHT Weekly virtual whole school assemblies to replace
assemblies/collective worship in the school hall.
7.0 01/09/2020 SENCO SENCO organised for all year group bubbles
to have their own equipment for break and lunchtime – TAs and
Midday Supervisors reminded to anti-bac all equipment before and
after use.
8.0 01/09/2020 HT/School
Office
Testing kits provided from DFE available for families who
require support regarding COVID-19 testing. HT and
AHT to attend DFE Testing Kit Webinar on 07/09/2020. School
office to organise test and trace
documentation – recording details of visitors on school
site.
9.0 04/09/2020 HT/AHT Whole school virtual assembly – focus on
COVID-19 hygiene.
10.0 07/09/2020 HT/AHT Attended DFE Testing Kit Webinar.
Information shared with school office and documentation shared
with
office staff to support them. SLT to make the decision regarding
which families would be able to access a
testing kit from school.
11.0 October
2020
HT/AHT/CT/OM Anti-bac wipes and hygiene reminder posters have
been added to the staff toilets.
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Appendix 1
Symptoms of Covid-19
Risk Matrix Appendix 2
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Queen Eleanor’s COVID 19 Protective Measures Risk Assessment –
V1 (June 2020)
This assessment enables the Trust to implement its recovery
planning around a range of ‘protective measures’ for the Summer
Term.
The assessment has been completed by the Trust Business Manager
familiar with the operating systems in a number of Trust
Schools
alongside the Director of HR & Business Operations, and has
been enhanced through information from our H&S and Occupational
Health
professionals, specifically in relation to health and
wellbeing.
This COVID 19 protective measures risk assessment is based on
the Surrey County Council Recovery Planning Team template that has
been
quality assured by Public Health Surrey. All School leaders have
had an opportunity to inform this assessment, and will be
responsible for
implementing the localised operating protocols for each
school.
All Trust staff will all have an opportunity to inform the
successful implementation of recommended controls; Mitigation and
Protective
Measures.
In recognition of the dynamic situation, this risk assessment
will be reviewed or superseded where guidance from the government
changes, or
where improvements are required following implementation by the
Trust and Schools at a local level (daily or weekly).
This assessment should be used alongside the government guidance
below:
https://www.gov.uk/government/publications/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings/coronavirus-
covid-19-implementing-protective-measures-in-education-and-childcare-settings
https://www.gov.uk/government/publications/actions-for-educational-and-childcare-settings-to-prepare-for-wider-opening-from-1-june-2020/opening-
schools-for-more-children-and-young-people-initial-planning-framework-for-schools-in-england
The Government has indicated its intention to produce a toolkit
which will supersede this advice.
If you wish to contact us about this document, please email:
Trust Business Manager (H&S Lead) Gill Farmer:
[email protected]
https://www.gov.uk/government/publications/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settingshttps://www.gov.uk/government/publications/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settingshttps://www.gov.uk/government/publications/actions-for-educational-and-childcare-settings-to-prepare-for-wider-opening-from-1-june-2020/opening-schools-for-more-children-and-young-people-initial-planning-framework-for-schools-in-englandhttps://www.gov.uk/government/publications/actions-for-educational-and-childcare-settings-to-prepare-for-wider-opening-from-1-june-2020/opening-schools-for-more-children-and-young-people-initial-planning-framework-for-schools-in-englandmailto:[email protected]
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And/or the Director of HR & Business Operations Joanne
Cambra [email protected]
Risk
rating
prior to
action -
H/M/L
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom? Deadline Risk
rating
followi
ng
action
-
H/M/L
Awareness of and adherence to policies and
procedures
MED
1. All staff are aware of all relevant policies and procedures
including, but not limited to, the following Health and Safety
Policy, Infection Control Arrangements from Public Health Agency,
First Aid Policy / risk assessment
Y – Policies emailed and available on school network INSET day –
staff to sign that they have read policies/RA SLT
Emailed out to staff before 22/05/20 – MEDIUM until staff have
read docs
LOW
2. School leaders and other relevant staff have regard to all
relevant guidance and legislation including, but not limited to,
the following:
LOW a. The Reporting of Injuries, Diseases and Dangerous
Occurrences Regulations (RIDDOR) 2013
Y- follow normal procedure/guidance already in place
SLT/OFFICE
LOW
MED b. The Health Protection (Notification) Regulations 2010 Y
SLT
LOW
MED c. Public Health England (PHE) (2017) ‘Health protection in
schools and other childcare facilities’
Y – link sent to SLT and Office Manager to familiarise
themselves SLT
Emailed to SLT 19.05.20
LOW
mailto:[email protected]
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LOW d. DfE and PHE (2020) ‘COVID-19: guidance for educational
settings’
Y – link sent to SLT and Office Manager to familiarise
themselves SLT
Emailed to SLT 19.05.20
LOW
MED 3. The relevant staff receive any necessary training that
helps minimise the spread of infection, e.g. infection control
training.
Y – MDS/OS/SLT – PPE training -GVO Staff – Social Distancing
Training through Educare SLT
Emailed to Staff 19.05.20 ONGOING
LOW
LOW 4. School leaders keep up-to-date with advice issued by, but
not limited to, the following: DfE; NHS; Department of Health and
Social Care; PHE
Y – JD to continue to forward/share guidance to SLT and Office
Manager SLT Ongoing
LOW
MED 5. Staff are made aware of the school’s infection control
procedures in relation to coronavirus via email;
Y – guidance sent to all staff SLT
Emailed to Staff 19.05.20 19.05.20
LOW
LOW 6. Parents are made aware of the school’s infection control
procedures in relation to coronavirus via letter/ social media –
they are informed that they must not send their child to school if
the child develops coronavirus symptoms or if another household
member develops coronavirus symptoms. In both these circumstances
the parents/carers should call the school to inform the school of
this and that they will be following the latest national Stay at
Home guidance.
Y – ongoing since school closure. Y6 families and Keyworker
families to be sent an update letter SLT
Letter to be sent by 22/05/20 LOW
MED 7. Pupils are made aware of the school’s infection control
procedures in relation to coronavirus and are informed that they
must tell a member of staff if they begin to feel unwell;
Y- Keyworker chn following guidance and Y6 chn updated on return
to school STAFF 02/06/20
LOW
LOW 8. Data Protection including confidentiality arrangements
are followed at all times – this includes withholding the names of
staff and pupils with either confirmed or suspected cases of
coronavirus.
Y – staff reminded at INSET day (01.06) SLT Ongoing
LOW
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Made clear in letter to parents
Risk
rating
prior to
action -
H/M/L
Recommended controls/
Mitigation and Protective Measures
In place? Yes/No By whom? Deadline Risk
rating
followi
ng
action
-
H/M/L
Implementing social
distancing
HIGH
1. Small class groups, are organised as described in the ‘class
or group sizes’ in DfE guidelines;
Y – no more than 15 children in each pod CTs and TAs assigned a
pod and on a 2 week rota SLT 19/05/20
MED
HIGH 2. Classrooms and other learning environments are organised
to maintain space between seats and desks where possible;
Y – included in the plan but to be organised at INSET day
(01/06) STAFF 01/06/20
MED
3. The timetable is revised to implement where possible:
HIGH a. Plan for lessons or activities which limit movement
between areas;
Y – included within the plan/timetables SLT 19/05/20
MED
HIGH b. Maximum number of lessons or classroom activities which
could take place outdoors;
Y – included within the plan/timetables SLT 19/05/20
MED
HIGH
c. Staggered assembly groups;
Y – included within the plan/timetables. First assembly –
pre-recorded / Zoom Hall not being used for assembly/collective
worship. SLT 01/06/20
MED
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Assembly/collective worship to take place in pods
HIGH d. Break times (including lunch) are staggered so that all
children are not moving around the school at the same time;
Y – included within the plan/timetables SLT 19/05/20
MED
HIGH e. Drop-off and collection times are staggered;
Y – included within the plan/timetables SLT 19/05/20
MED
HIGH f. Parents’ drop-off and pick-up protocols are planned so
that they minimise adult to adult contact; adults should be advised
prior to school opening that they will be required to maintain the
2m social distancing rule at all times when on the school site
Y – included within the plan/timetables SLT 22/05/20
MED
HIGH g. Small groups of children are together throughout the day
and avoid mixing with larger groups of children;
Y – included within the plan/timetables SLT 19/05/20
MED
HIGH 4. Unnecessary items are removed from classrooms and other
learning environments where there is space to store it
elsewhere
Y – included in the plan but to be organised at INSET day
(01/06) STAFF 01/06/20
MED
HIGH 5. Soft furnishings, soft toys and toys that are hard to
clean (such as those with intricate parts) are removed;
Y – included in the plan but to be organised at INSET day
(01/06) STAFF 01/06/20
MED
HIGH 6. Cohorts are kept together where possible and children
and young people are in the same small groups at all times each
day, and different groups are not mixed during the day, or on
subsequent days;
Y – included within the plan/timetables SLT 19/05/20
MED
HIGH 7. The same teacher(s) and other staff are assigned to each
group and, as far as possible, these stay the same during the day
and on subsequent days;
Y – included within the plan/timetables Staff from each pod on a
2 week rota SLT 19/05/20
MED
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HIGH 8. Children and young people use the same classroom or area
of a setting throughout the day, with a thorough cleaning of the
rooms at the end of the day and are seated at the same desk;
Y – included within the plan/timetables SLT 19/05/20
MED
HIGH 9. Mixing within education or childcare setting is
minimised by:
MED
HIGH a. accessing rooms directly from outside where
possible;
Y – included within the plan/timetables SLT 19/05/20
MED
HIGH b. considering one-way circulation, or place a divider down
the middle of the corridor to keep groups apart as they move
through the setting where spaces are accessed by corridors; use the
one way circulation markers to include points at 2m distances to
ensure children stay apart if possible
Y – included within the plan/timetables Map of the school to be
produced highlighting the areas each POD is in, toilets they will
access etc. SLT 19/05/20
MED
HIGH c. staggering lunch breaks and children and young people
clean their hands beforehand and enter in the groups they are
already in or children are brought their lunch in their
classrooms;
Y – included within the plan/timetables Children to eat in their
pods in their classroom. Kitchen staff to bring their lunch to them
SLT/STAFF 19/05/20
MED
HIGH
d. The number of children using the toilet at any one time is
limited;
Y – included within the plan/timetables Pods only have access to
toilets nearest their rooms – highlighted on map. Children to
toilet during pod time, before/after break and lunch. Staff to
‘police’ toilets. Children to get adult STAFF 01/06/20
MED
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permission if they need the toilet during break/lunch
HIGH e. Where possible different toilets are allocated to
different groups of children;
Y – included within the plan/timetables SLT 19/05/20
MED
HIGH
f. To avoid the unnecessary movement of pupils through the
school, basic first aid is provided in the classroom;
Y – all TAs and CTs first aid trained N- First aid to be made
available in each classroom
STAFF OFFICE 01/06/20
MED
HIGH
10. The use of shared space such as halls is limited and there
is cleaning between use by different groups;
Y – included within the plan/timetables Hall not be used for
assembly/collective worship or lunch – take place in pods STAFF
19/05/20
LOW
HIGH 11. The use of staff rooms and offices is staggered to
limit occupancy
Y – included within the plan/timetables STAFF 19/05/20
LOW
Risk
rating
prior to
action -
H/M/L
Recommended controls/Mitigation and Protective
Measures
In place? Yes/No By whom? Deadline Risk
rating
followi
ng
action
-
H/M/L
Hygiene practice
HIGH 1. The COVID-19: cleaning of non-healthcare settings
guidance is followed (See Appendix 1 – advice as at 15/05/20);
Y – guidance emailed to all staff SLT 19/05/20
LOW
MED 2. Sufficient handwashing facilities are available. Where a
sink is not nearby, provide hand sanitisers in classrooms and other
learning environments;
Y- soap and water available in all classrooms, school
OFFICE/CARETAKER ONGOING
MED
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Hygiene practice
office, toilets. Orders being kept on top of Hand sanitiser
available on entering and leaving the school building
MED
3. Surfaces that children and young people are touching, such as
toys, books, desks, chairs, doors, sinks, toilets, light switches,
bannisters are cleaned more regularly than normal;
Y- staff encouraged to clean e.g. PE resources before and after
use, tables, chairs and door handles regularly throughout the day.
Cleaners to attend school every evening and clean all areas which
are in use Cleaning materials and gloves provided, disposal of
items after use in lidded bin
CLEANERS/ CARETAKER/STAFF ONGOING
MED
4. All adults and children are told to:
MED
a. frequently wash their hands with soap and water for 20
seconds and dry thoroughly;
Y – Keyworker chn currently doing this, this will be advised in
the letter home to Y6 families and when the Y6 chn return STAFF
ONGOING
LOW
MED b. clean their hands on arrival at school, before and after
eating, and after sneezing or coughing; consider placing hand
sanitizer dispensers or washing stations in key areas across the
school
Y – routine Keyworker chn currently following. Y6 children to do
this on their return to school STAFF ONGOING
LOW
HIGH c. are encouraged not to touch their mouth, eyes and
nose
Y – routine Keyworker chn currently following this guidance. Y6
children to be STAFF ONGOING
MED
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Hygiene practice
reminded of this when they return to school
HIGH
d. use a tissue or elbow to cough or sneeze and use bins for
tissue waste (‘catch it, bin it, kill it’)
Y – routine Keyworker chn currently following this guidance. Y6
children to be reminded of this when they return to school Y –
‘Catch it, bin it, kill it’ signs produced and hung up around
school New bins sited by wash basins for contaminated waste
including tissues and handtowels. Children to dispose of items
here
STAFF/SENCO
ONGOING 22.05.20
MED
MED
5. Help is available for children and young people who have
trouble cleaning their hands independently;
Y – TA support available in each ‘bubble.’ EHCP children with
1:1 TA available. NS to identify any chn who may require this
support. All EHCP children can wash their own hands. May need
verbal supervision by TA. All chn reminded of the 20 second washing
rule / happy birthday guidance
STAFF/SENCO STAFF ONGOING
LOW
MED 6. Young children are encouraged to learn and practise these
habits through games, songs and repetition;
Y - All chn reminded of the 20 second washing rule / happy
birthday guidance STAFF ONGOING
LOW
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HIGH
7. Bins for tissues are emptied throughout the day; bins should
be lidded to prevent infection transmission
Y – this is to happen when CE and Cleaners are in. Staff to take
responsibility for bin/s in their ‘bubble’ classrooms throughout
the school day Waste to be double bagged CE/CLEANERS/STAFF
ONGOING
MED
HIGH 8. The use of shared resources such as stationery and other
equipment is limited and disinfected where not possible to
avoid;
Y – families informed of this in letter from HT, chn reminded of
this when in school 02/06 SLT/STAFF ONGOING
MED
HIGH
9. Play equipment is cleaned between uses and not used
simultaneously by different groups;
Y – large play equipment will not be used. Any PE equipment to
be cleaned before and after use – included in the plan and shared
with staff SLT/STAFF ONGOING
MED
HIGH
10. The amount of shared resources that are taken and brought in
from home is limited;
Y – in the letter home to families, chn will be allowed to bring
in water bottle, PE kit (taken home after each use) reading book
and pencil case – all to be taken home at the end of each day
SLT/STAFF ONGOING
MED
HIGH
11. All spaces are well ventilated using natural ventilation
(opening windows) or ventilation units where possible
Y – all rooms have windows. Where toilets do not have windows,
doors are able to be propped open if they are not a fire door (this
will also limit the touching of doors)
STAFF SBM/CARETAKER ONGOING
LOW
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Additional door guards to be purchased
HIGH
12. Consider safe use of Air Conditioning
Y – air conditioning available in all classrooms but opening
doors/windows will continue to be encouraged instead STAFF
ONGOING
LOW
MED 13. Keep toilet ventilation in operation 24/7; avoid open
windows to toilets to ensure correct direction of ventilation.
Y – where windows are not available in toilets, doors have been
propped open if not a fire door STAFF ONGOING
LOW
MED 14. Doors are propped open, where safe to do so (bearing in
mind fire safety and safeguarding), to limit use of door handles
and aid ventilation;
Y – already in place and will continue to be in place – if not
fire doors Door guards to be purchased
STAFF CARETAKER/SBM ONGOING
LOW
MED 15. Posters are displayed throughout the school reminding
pupils to wash their hands, e.g. before entering and leaving the
school.
Y – new and more posters currently being developed for the
return of Y6 SLT 01/06/20
LOW
MED 16. Pupils wash their hands with soap before and after break
times and lunchtimes for no less than 20 seconds.
Y – currently in place and will continue to be when Y6 return
STAFF ONGOING
LOW
MED
17. Additional alcohol-based sanitiser (that contains no less
than 70% percent alcohol) is provided for use there is no access to
soap and water
Y/N – some currently available in the school office. SBM to
contact GST schools if difficulty purchasing hand sanitiser.
Continue to follow PHE and DFE guidance of washing hands – soap and
water available in classrooms OFFICE/CARETAKER ONGOING
LOW
HIGH 18. Instruct everyone that toilet’s should be flushed with
closed lids.
Y – Keyworker and Y6 children reminded of this SLT / STAFF
ONGOING
MED
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Staff reminded of this at INSET day 01.06
MED 19. Infection control procedures are adhered to as much as
possible in accordance with the DfE and PHE’s guidance.
Y – guidance will continue to be shared with all staff and
families. Chn will continue to be reminded, when in school, of the
guidance SLT/OFFICE/STAFF ONGOING
LOW
MED
20. Sufficient amounts of soap (or hand sanitiser where
applicable), clean water, paper towels and waste disposal bins are
supplied in all toilets and kitchen areas.
Y/N – every classroom has soap, water and bins available but it
is proving difficult to keep stocked up on soap and hand sanitiser
– resources being sent to the NHS – if sanitiser stocks unavailable
Focus will be on handwashing as advised by DofE CATETAKER/SBM
ONGOING
MED
LOW 21. Bar soap is not used, in line with the Infection Control
Policy – liquid soap dispensers are installed and used instead.
Y – only liquid soap available for all staff and children to use
CARETAKER/SBM ONGOING
LOW