Quarterly Progress Report No. 04, October-December · PDF fileQuarterly Progress Report No. 04, October-December 2010 i ... Quarterly Progress Report No. 04, October ... (POKJA AMPL),

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Urban Sanitation Development Program

Quarterly Progress Report No. 04, October-December 2010

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CONTENTS

CONTENTS .......................................................................................................................................... I

LIST OF ANNEXES ................................................................................................................................ I

LIST OF TABLES .................................................................................................................................... I

LIST OF FIGURES ................................................................................................................................. II

GLOSSARY, ACRONYMS, ABBREVIATIONS ......................................................................................... III

0 RINGKASAN LAPORAN KEMAJUAN USDP KE-4 (OKTOBER-DESEMBER 2010) ............................ 1

0.1 KEGIATAN DAN PENCAPAIAN PERIODE OKTOBER-DESEMBER .................................................................. 1 0.1.1 Kemajuan Umum PPSP .................................................................................................................. 1 0.1.2 Acara-acara utama USDP dan hasil-hasilnya pada triwulan yang lalu ........................................... 1

0.2 RENCANA KEGIATAN UNTUK TIGA BULAN BERIKUT: JANUARI – MARET 2011 .......................................... 2 0.2.1 Program PPSP ................................................................................................................................ 2 0.2.2 Dukungan USDP bagi kelembagaan dan penerapan PPSP ............................................................. 2

0.3 MASALAH DAN REKOMENDASI .................................................................................................................. 6

1 INTRODUCTION ...................................................................................................................... 10

1.1 BACKGROUND .............................................................................................................................. 10 1.2 PURPOSE OF THE QUARTERLY REPORTS ............................................................................................. 11

2 ACTIVITIES AND ACHIEVEMENTS OF THIS PAST QUARTER ...................................................... 12

2.1 GENERAL PROGRESS OF PPSP .......................................................................................................... 12 2.2 USDP’S MAIN EVENTS AND RESULTS DURING THE PAST QUARTER ........................................................... 12 2.3 PROGRESS USDP VERSUS SPECIFIED OUTPUTS AND TASKS ..................................................................... 13

3 PLANNED ACTIVITIES FOR NEXT THREE MONTHS: JANUARY - MARCH 2011 ........................... 25

3.1 PPSP PROGRAM ........................................................................................................................... 25 3.2 USDP SUPPORT FOR PPSP INSTITUTIONALIZATION AND IMPLEMENTATION .............................................. 25 3.3 QUARTERLY BAR CHARTS OF ACTIVITIES FOR PPSP AND USDP ............................................................... 36

4 ISSUES AND RECOMMENDATIONS .......................................................................................... 51

5 MANAGEMENT ....................................................................................................................... 54

5.1 GENERAL ..................................................................................................................................... 54 5.2 STAFFING..................................................................................................................................... 54 5.3 MEETINGS ................................................................................................................................... 55

6 COLOPHON ............................................................................................................................. 58

LIST OF ANNEXES

Annex 1 Status Report on Earlier Issues and Recommendations ............................................ A1 - 1 Annex 2 List of Completed USDP Reports and Documents ..................................................... A2 - 1

LIST OF TABLES

Tabel 0.1 Masalah dan Rekomendasi ............................................................................................. 6 Table 2.1 Specific activities of USDP in the reporting period (October–December 2010) .............. 13 Table 3.1 PPSP Program Activities and USDP Support Activities scheduled for next quarter

(January-March 2010) ................................................................................................... 29 Table 4.1 Issues and Recommendations ....................................................................................... 51 Table 5.1 Engagement periods of international consultants in Q4-2010 ....................................... 54 Table 5.2 Meetings/Workshops in October – December 2010 in which USDP has participated .... 55



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LIST OF FIGURES

Figure 3.1 Bar chart of activities for PPSP ...................................................................................... 37 Figure 3.2 Quarterly bar chart of activities for USDP cell at PMU .................................................. 40 Figure 3.3 Quarterly bar chart of activities for USDP cell at PIU-AE ............................................... 44 Figure 3.4 Quarterly bar chart of activities for USDP cell at PIU-IF ................................................. 46 Figure 3.5 Quarterly bar chart of activities for USDP cell at PIU-T .................................................. 48



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GLOSSARY, ACRONYMS, ABBREVIATIONS

ADB : Asian Development Bank AKKOPSI : Aliansi Kabupaten/Kota Peduli Sanitasi AMDAL : Analisis Dampak Lingkungan (Environmental Impact Assesment) AMPL : Air Minum dan Penyehatan Lingkungan APBN : Anggaran Pendapatan Belanja Negara (Revenue and Expenditure Budget) APBD : Anggaran Pendapatan Belanja Daerah (Regiional Revenue and Expenditure Budget) AusAID : Australian Government’s Overseas Aid Program Bappenas : Badan Perencanaan Pembangunan Nasional CF : City Facilitator CSS : City Sanitation Summit DAK : Dana Alokasi Khusus EHRA : Environmental Health Risk Assessment GoI : Government of Indonesia INDII : Indonesia Infrastructure Initiative INKINDO : Ikatan Nasional Konsultan Indonesia (The National Association of Indonesian Consultants) INPRES : Instruksi Presiden (Presidential Instruction) ISSDP : Indonesia Sanitation Sector Development Program KSN : Konferensi Sanitasi Nasional (National Sanitation Conference) KMW : Konsultan Manajemen Wilayah (Regional Management Consultant) KMP : Konsultant Manajemen Provinsi (Provincial Management Consultant) LARAP : Land Acquisition and Resettlement Action Plan LG : Local Goverment Loknas : Lokakarya Nasional (National Workshop) MDGs : Millennium Development Goals Monev : Monitoring and Evaluation PAN : Pokja AMPL Nasional (National Pokja AMPL) Pamsimas : Penyediaan Air Minum dan Sanitasi Berbasis Masyarakat (Water Supply and Sanitation

Community-Based) PF : Provincial Facilitator PHBS : Perilaku Hidup Bersih dan Sehat (Campaign for Clean and Hygienic Behaviour) PIU : Project Implementation Unit PIU-AE : PIU Advocacy and Empowerment PIU-IF : PIU Institutional and Finance PIU-T : PIU-Technical PM : Program Memorandum PMM : Project Management Manual PMU : Project Management Unit Pokja : Kelompok Kerja PPSP : Program Percepatan Pembangunan Sanitasi (Sanitation Development Acceleration

Program) QA : Quality Assessment Rakernas : Rapat Kerja Nasional RPJMN : Rencana Program Jangka Menengah Nasional (National Medium Term Development Plan) Satker : Satuan Kerja SC : Steering Committee SSA : Sanitation Supply Assessment SSK : Strategi Sanitasi Kota (City Sanitation Strategy, or CSS) STBM : Sanitasi Total Berbasis Masyarakat (Community-Based Sanitation) TNA : Training Needs Assessment TOR : Terms of Reference TTPS : Tim Teknis Pembangunan Sanitasi UC-PMU : USDP Cell at PMU UC-AE : USDP Cell at PIU-AE UC-IF : USDP Cell at PIU-IF UC-T : USDP Cell at PIU-T USDP : Urban Sanitation Development Program WB : White Book



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0 RINGKASAN LAPORAN KEMAJUAN USDP KE-4 (OKTOBER-DESEMBER 2010)

0.1 KEGIATAN DAN PENCAPAIAN PERIODE OKTOBER-DESEMBER

USDP memberikan layanan pendukung bagi PPSP, dan beroperasi dalam konteks dan dalam hubungannya dengan PPSP. Bab ini akan dibuka dengan suatu bagian tentang kegiatan-kegiatan dan pencapaian PPSP selama periode yang dilaporkan dari sudut pandang USDP. PPSP diasumsikan akan menyusun laporan kemajuannya sendiri bagi Kementerian-Kementerian yang terlibat.

0.1.1 Kemajuan Umum PPSP

Kegiatan-kegiatan dan pencapaian utama PPSP pada triwulan terakhir dapat diringkas sebagai berikut:

1. Organisasi dan koordinasi berbagai acara dan lokakarya, termasuk Lokakarya Nasional tentang Sosialisasi Tahap Memorandum Program (2 November), City Sanitation Summit (CSS) IX di Kediri (dikelola oleh AKKOPSI, didukung oleh PMU/PIU dan USDP pada 8-10 Desember), Seminar informatif bagi Pemerintah Propinsi akan peranan mereka dalam pemilihan kota-kota bagi PSSP tahun 2012 (13

Desember).

2. Organisasi dan penerapan rapat-rapat fasilitasi dan pelatihan bagi Pokja perkotaan dalam penyusunan Buku Putih dan SSK (Kabupaten Buleleng: 23-24 September 2010; Pontianak: 25 Oktober 2010 dan Palembang: 26 November 2010).

3. Kunjungan pemantauan dan evaluasi, dan partisipasi dalam konsultasi publik, di propinsi Jawa Timur, Sumatera Barat, Jawa Tengah, Kalimantan Barat dan Kalimantan Timur bagi kegiatan-kegiatan PPSP di tahun 2010.

4. Peningkatan Help-desk berbasis web.

5. Organisasi sesi-sesi Open House di TTPS, secara terpisah bagi Sektor Swasta dan Media Massa, dengan tujuan untuk mendukung dan mendorong pengembangan sanitasi di Indonesia dan juga kerja sama lebih lanjut dengan kelompok-kelompok tersebut di masa depan (14

Desember).

6. Proses lebih lanjut rancangan INPRES tentang PPSP yang mencakup Sanitasi, STBM dan Air Minum, di bawah koordinasi dan panduan Komite Pengarah Pokja AMPL Nasional. Rancangan itu dijadwalkan akan diserahkan pada bulan Februari/Maret 2011 untuk mendapatkan pengesahan Presiden.

0.1.2 Acara-acara utama USDP dan hasil-hasilnya pada triwulan yang lalu

Layanan pendukung utama bagi pengembangan dan penerapan PPSP dari USDP untuk triwulan terakhir dapat diringkas sebagai berikut (daftar yang lebih rinci mengenai output dan tugas-tugas tercantum pada bagian 2.3):

1. Layanan pendukung bagi berbagai kegiatan PPSP seperti rancangan dan persiapan acara-acara dan lokakarya (seperti City Sanitation Summit IX di Kediri), sesi pelatihan dan konsultasi publik, termasuk persiapan poster-poster dan materi bagi sesi lokakarya yang berkaitan, dan fasilitasi sesi kelompok dan pleno selama loka karya berlangsung.

2. Koordinasi dan bantuan dalam penyiapan dan pengulasan Panduan Pengelolaan Program (Program Management Manual/PMM), dokumentasi INPRES , dan Pendekatan Memorandum Program.

3. Pengembangan lebih lanjut untuk sistem MONEV yang berbasis-web, termasuk fasilitasi bagi konsolidasi bagian-bagian yang berhubungan dengan Pokja Propinsi dan Kota/Kabupaten, dan juga pengujian dan konsolidasi alat-alat QA (quality assurance/penjaminan kualitas) bagi SSK.

4. Partisipasi dalam beberapa konsultasi publik bagi Buku Putih dan Strategi Sanitasi Kabupaten/Kota (umumnya di Ibu Kota Propinsi) dengan memberikan umpan balik kepada para Pokja dan KMW.

5. Penyelesaian Concept Note akan Peranan Pokja Propinsi, dan Model Pembangunan Kapasitas yang berkaitan. Nota Konsep tersebut sudah disajikan kepada PMU dan PIU-IF dan disetujui secara prinsip; dan diikuti dengan dimulainya kegiatan-kegiatan lapangan.

6. Penyelesaian Rancangan TOR (Kerangka Acuan Kerja) bagi para konsultan EHRA, bagi para konsultan KMP, dan bagi para konsultan yang mendukung pengembangan lebih lanjut dari Pokja Propinsi.

7. Pengembangan model pembiayaan untuk meramalkan investasi sanitasi untuk lima tahun ke depan di kota-kota yang telah menyelesaikan SSK mereka, dan perkiraan yang berkaitan untuk jasa konsultasi yang dibutuhkan, dan juga biaya-biayanya, bagi Tahapan Memorandum Program.

8. Bantuan menyeluruh bagi 13 kota (ISSDP, Banda Aceh, Pekan Baru) dalam menyusun Rancangan Memorandum Program (DPM) mereka. DPM tersebut akan selesai pada awal tahun 2011.

9. Persiapan dan fasilitasi untuk loka karya dua hari tentang rencana kerja PPSP untuk tahun 2011.



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10. Pembaruan dan penyelesaian “Pedoman bagi persiapan kelembagaan dan penempatan pendanaan” bagi pemerintah daerah yang turut serta dalam kelompok PPSP tahun 2011.

11. Bantuan lebih lanjut kepada Pemeritah Lokal Banda Aceh mengenai aplikasi ORIO.

12. Berbagai penelitian internal dan kompilasi rancangan-rancangan dokumen untuk mendukung Tahapan Memorandum Program (untuk spesifikasi teknis, standardisasi, biaya satuan, aspek pendanaan).

13. Seminar internal USDP yang sukses mengenai hal-hal yang sekarang membatasi PPSP dan cara-cara dan sarana agar USDP dapat membantu memecahkan masalah-masalah dan pembatasan tersebut; penerapan bertahap dari upaya-upaya yang diusulkan.

0.2 RENCANA KEGIATAN UNTUK TIGA BULAN BERIKUT: JANUARI – MARET 2011

USDP memberikan layanan pendukung bagi PPSP. USDP bekerja dalam konteks dan dalam hubungannya dengan PPSP. Dengan demikian bab ini akan dimulai dengan bagian yang membahas rencana kegiatan PPSP untuk tiga bulan berikut sesuai dengan persepsi USDP berdasarkan pada berbagai pembicaraan dengan PMU dan PIU. PPSP diasumsikan akan menyusun laporan-laprannya sendiri mengenai rencana kegiatan dan juga rencana kerja bagi Kementerian yang turut serta.

0.2.1 Program PPSP

Kegiatan-kegiatan yang direncanakan oleh PMU dan PIU bagi PPSP untuk periode Januari-Maret 2011 dapat diringkas sebagai berikut (daftar jadwal kegiatan yang lebih rinci tercantum pada Tabel 3.1):

Mengenai kelembagaan PPSP:

1. Konsolidasi rencana-rencana kerja PMU dan PIU bagi PPSP tahun 2011.

2. Advokasi bagi pembuat keputusan, media massa dan sektor swasta untuk mendorong PPSP, termasuk persiapan materi dan kegiatan-kegiatan pendukung.

3. Persiapan dan penerapan lokakarya bagi PMU/PIU untuk Panduan Pengelolaan Program (PMM); serupa untuk para Pemerintah Propinsi.

4. Meningkatkan organisasi dan susunan kepegawaian PMU dan PIU, terutama untuk PIU-T.

5. Pelatihan internal bagi PMU/PIU tentang (i) Buku Putih dan Strategi Sanitasi Kabupaten/Kota termasuk hal Monev dan aplikasi sistemnya, terutama mengenai QA atas masalah pendanaan dan kelembagaan, dan (ii) metode pembelajaran orang dewasa dan teknik-teknik fasilitasi.

6. Pelatihan Pokja Propinsi dan juga PMU/PIU, dalam (i) komunikasi, pemberdayaan masyarakat dan keterlibatan sektor swasta, dan (ii) peninjauan Buku Putih, Strategi Sanitasi Kabupaten/Kota dan penelitian-penelitian EHRA.

7. Penyelesaian dokumentasi INPRES untuk sanitasi, STBM dan pasokan air.

Mengenai penerapan Tahapan PPSP:

1. Persiapan dan penerapan tanggung jawab pendelegasian untuk Proses Pemilihan Kota PPSP 2012 bagi Pemerintah Propinsi, termasuk penyelenggaraan roadshow pada tingkat daerah/propinsi.

2. Mengenai peranan utama pemerintah daerah pada PPSP Tahap 3: informasi dan pemeriksaan penyelenggaraan dan pendanaan Pokja bagi PPSP 2011.

3. Penerimaan dan seleksi para Konsultan melalui proses penawaran, untuk Konsultan KMW PPSP Tahap 3 dan untuk Konsultan KMP Tahap 4 (keduanya didanai oleh PU), dan juga para Konsultan bagi penelitian EHRA dan para Konsultan untuk memperkuat Pokja Propinsi (keduanya didanai oleh INDII).

4. Persiapan dan penerapan loka karya orientasi bagi KMW dan KMP mengenai Buku Putih, Strategi Sanitasi Kabupaten/Kota dan penelitian-penelitian ERHA, termasuk alat-alat dan materi yang dibutuhkan.

0.2.2 Dukungan USDP bagi kelembagaan dan penerapan PPSP

Pada triwulan berikut kegiatan-kegiatan pendukung utama berikut akan dilakukan oleh setiap Sel USDP (daftar jadwal kegiatan yang lebih rinci tercantum dalam Tabel 3.1):

Sel USDP pada PMU (Bappenas):

1. Terus mendukung pemerintah dalam penyusunan akhir strategi dan kebijakan nasional yang baru untuk mempercepat pengembangan sanitasi perumahan dan penetapan peraturannya (INPRES).

2. Mendukung dan membantu PMU, dan juga kelompok kerja nasional bagi Air Minum dan Penyehatan Lingkungan (POKJA AMPL), di dalam pengembangan kerangka kerja baru untuk pembangunan kelembagaan POKJA lintas wilayah negara untuk mendapatkan format standar akan peranan dan fungsi POKJA setempat pada tingkat propinsi dan juga kabupaten dan kotamadya.



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3. Mendukung dan membantu PMU dan PIU untuk menyelenggarakan organisasi baru yang kuat, operasi yang fungsional dan keterlibatan sumber daya manusia profesionalnya.

4. Melanjutkan dukungan terhadap PMU untuk melaksanakan hal-hal yang berkaitan dengan konteks manajemen pengetahuan.

5. Membantu PMU dalam menerapkan sistem MONEV berbasis web.

6. Mendukung Sel USDP di PIU-AE untuk menyusun strategi komunikasi untuk sosialisasi kebijakan hukum dan yang telah ditetapkan mengenai PPSP.

7. Mendukung Sel USDP di PIU-AE dalam menyiapkan mulai berjalannya program PPSP di dalam jaringan dengan kota-kota tahun 2012 dalam menyiapkan SSK.

8. Melanjutkan dukungan terhadap Sel USDP di PIU-AE dalam fasilitasi Kementriannya untuk memberikan bantuan kepada AKKOPSI.

9. Mendukung Sel USDP di PIU-IF dalam penyusunan tanggung jawab yang handal bagi seluruh tingkat pemerintahan dan lapisan masyarakat termasuk pihak-pihak swasta untuk menempatkan anggaran investasi mereka agar memenuhi sasaran PPSP.

10. Mendukung Sel USDP di PIU-IF dalam program pembangunan kapasitas yang berhubungan dengan fasilitasi untuk meningkatkan kualitas dan profesionalisme layanan untuk semua unit kelembagaan PPSP, dan pada Pokja Propinsi terpilih.

11. Mendukung Sel USDP di PIU-T dalam pengembangan peran dan fungsi PIU-T untuk meningkatkan operasi pengelolaan dan pelaksanaan administrasi dan koordinasi yang baik dalam menjaga hasil pembangunan jaringan SSK dan persiapan Memorandum Program pada kota-kota sasaran.

Secara khusus dalam hubungannya dengan Tim 6:

1. Memperkenalkan dan memprakarsai penerapaan sistem monev berbasis web untuk menyusun buku putih, memorandum program dan penerapan ke kota-kota tahun 2011.

2. Menyusun tip dan trik dan pedoman penggunaan monev web.

3. Memastikan bahwa sistem monev web digunakan sesuai dengan rancangannya oleh kota-kota, propinsi dan PMU-PIU yang terlibat di tahun 2011.

4. Mendorong hasil-hasil monev ke PMU dan PIU dengan prakarsa pertemuan bulanan dan situs web sanitasi.

5. Kunjungan lokasi ke kota-kota terpilih dan menyusun pelajaran yang didapat dari triwulan pertama.

6. Penyusunan modul.

7. Pengembangan pelengkap buku panduan.

8. Melatih pokja dan fasilitator.

9. Penulisan artikel bagi situs web sanitasi.

Sel USDP pada PIU-AE (Kementerian Kesehatan), termasuk Tim 1:

1. Internalisasi penerapan strategi dan rencana kerja tahunan.

2. Membagi dan memindahkan pengetahuan kepada tim PIU-AE mengenai penerapan peranan dan tugas mereka.

3. Koordinasi persiapan dan penerapan pencalonan kabupaten/kota untuk peserta PPSP tahun 2012.

4. Membantu tim PIU-AE dalam menilai Buku Putih, CSS dan PM (kualitas dan kepemilikan isi).

5. Membantu komunikasi PPSP di PMU dan tim pelaksana, melakukan evaluasi, membangun dan menghasilkan alat-alat/materi dan advokasi dan pemberdayaan misi dan prinsip-prinsip PPSP.

6. Fasilitasi peningkatan rancangan kelembagaan PIU-AE.

7. Menyiapkan nota konseptual untuk pelatihan dan loka karya keahlian komunikasi bagi para champion PPSP, agen advokasi dan juru komunikasi.

8. Membangun internalisasi prinsip-prinsip komunikasi, advokasi dan keahlian/pengetahuan pemberdayaan penelitian/taksiran pelaksanaan dan penyusunan SSK.

9. Membantu PIU-AE dalam penggunaan sistem pemantauan dan evaluasi PPSP.

10. Kontribusi kepada acara-acara dan pelatihan PIU, PMU dan AKKOPSI dan pemantauan kualitas alat-alat/materi komunikasi.

11. Memberi dukungan evaluasi PPSP 2010 dan 2011 sebagai masukan bagi penguatan kelembagaan dan pembangunan kapasitas di tingkat pemerintah daerah dan pusat.

12. Kontribusi kepada pembangunan kapasitas dan persiapan dan pelaksanaan konseptual untuk komunikasi, dan dukungan penerapan pelatihan para pelatih (training of trainers/ToT) untuk Buku Putih dan CSS bagi tim PMU dan PIU.



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13. Memberi masukan dan dukungan kepada Sel USDP di PIU-AE dan PIU dan PMU lain dalam loka karya pengelolaan dan penerapan di tingkat nasional dan/atau daerah dalam penyebaran/sosialisasi peraturan PPSP dan persiapan kelembagaan PPSP di tingkat nasional, propinsi dan kota/kabupaten.

14. Mendukung Sel USDP di PMU untuk mendukung PMU dalam pengaturan dan penerapan loka karya, pelatihan dan acara pengetahuan tingkat nasional.

15. Mendukung UC-PMU untuk memastikan bahwa seluruh buku panduan/alat-alat, rancangan dan pedoman konseptual yang dihasilkan telah disebarkan dan dibagi secara memadai dengan para pemangku kepentingan yang berkaitan.

16. Memberikan dukungan kepada fasilitator tahun 2011 (CF/PF dan bantuan teknis).

17. Menyusun rancangan, silabus dan fasilitasi penerapan pelatihan para pelatih (ToT) untuk Buku Putih dan CSS bagi PMU dan PIU.

Sel USDP pada PIU-IF (Kementerian Dalam Negeri):

1. Menyiapkan pelatihan model dan program PPSP tahun 2011 berdasarkan hasil Penilaian Kebutuhan Pelatihan (Training Need Assessment/TNA).

2. Menyiapkan Rancangan Utama Pembangunan Kapasitas bagi PPSP.

3. Koordinasi penyusunan materi-materi pelatihan (modul) bagi program Pelatihan PPSP tahun 2011.

4. Menyusun rancangan, silabus dan fasilitasi penerapan pelatihan para pelatih (ToT) untuk Buku Putih dan CSS bagi PMU dan PIU.

5. Menyusun rancangan, silabus dan koordinasi fasilitasi penerapan program pelatihan bagi KMW dan KMP.

6. Menyusun rancangan, silabus dan koordinasi fasilitasi program pelatihan bagi pokja propinsi mengenai pengembangan fasilitasi Buku Putih, CSS dan Program Memorandum Sektor Sanitasi (Memorandum Program Sanitation Sector/MPSS).

7. Menyusun rancangan dan fasilitasi penerapan pembangunan tim USDP, PMU dan PIU.

8. Evaluasi program pelatihan PPSP 2011.

9. Memberi masukan bagi rancangan INPRES PPSP.

10. Membangun kapasitas anggota PIU-IF untuk memantau, mengevaluasi dan mengembangkan masukan strategis dalam pengembangan pokja dan memastikan dukungan pendanaan di tingkat propinsi dan daerah (dengan pembinaan kecil secara berkala).

11. Fasilitasi peningkatan rancangan kelembagaan PIU IF.

12. Memberi dukungan kepada penerapan pemantauan dan memastikan kesiapan kelembagaan dan pendanaan pemerintah daerah untuk melaksanakan PPSP di tahun 2011 dan 2012.

13. Melaksanakan pemetaan kelembagaan, pelatihan tematis, penguatan kelembagaan dan monev pada 6 propinsi percontohan: Sumatera Selatan, Jawa Tengah, Jawa Timur, Bali, Kalimantan Barat dan Kalimantan Selatan.

14. Menyusun pedoman penguatan kelembagaan pokja propinsi.

15. Mengembangkan masukan-masukan strategis bagi Peraturan Menteri Dalam Negeri dalam menekankan dukungan anggaran daerah yang diwajibkan bagi penerapan PPSP di tingkat daerah.

16. Mengembangkan model internalisasi SSK menjadi program rutin dan rencana anggaran di tingkat daerah melalui model sinkronisasi SSK dan Peraturan Menteri Dalam Negeri No. 54/2010.

17. Mendorong pembaruan identifikasi Sumber Pedoman dan Mekanisme Pendanaan sektor sanitasi.

18. Memberi dukungan kepada evaluasi PPSP 2010 dan 2011 sebagai masukan bagi penguatan kelembagaan dan pembangunan kapasitas pada pemerintah pusat dan daerah.

19. Fasilitasi peningkatan rancangan kelembagaan PIU T.

20. Bantuan kepada Sel USDP di PIU-AE untuk pemilihan kota-kota yang akan disertakan di dalam PPSP untuk tahun 2012 dan 2013.

21. Memberikan dukungan kepada pelatihan fasilitator tahun 2011 (CF dan PF).

22. Mendukung penilaian kualitas Buku Putih dan SSK.

23. Mendukung pengembangan aspek kelembagaan dan pendanaan untuk Pedoman bagi Memorandum Program.

24. Memberikan masukan kepada prosedur-prosedur pemantauan dan evaluasi dan finalisasi Buku Panduan dan Pedoman pendukung dan protokol pemantauan dan evaluasi yang seluruhnya terkait dengan tahap persiapan kelembagaan dan pendanaan.

25. Memberikan masukan atas pengembangan dan operasi pelatihan PPSP berbasis web.



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26. Memastikan bahwa seluruh pedoman dan panduan yang dihasilkan telah disebarkan dan dibagi dengan para pemangku kepentingan yang berkaitan.

Secara khusus bagi Tim 2:

1. Menyusun instrumen untuk menilai kondisi kelembagaan dan pendanaan pokja tingkat propinsi dan kota/kabupaten.

2. Fasilitasi pemetaan kelembagaan yang kini berlaku di Kalimantan Selatan, Jawa Tengah, Jawa Timur, Bali dan Kalimantan Barat, dan konsolidasi data tersebut.

3. Menyiapkan pedoman akan penguatan kelembagaan pokja propinsi.

4. Memberikan masukan bagi rancangan INPRES PPSP.

Sel USDP pada PIU-T (Kementerian Pekerjaan Umum):

1. Memberikan usulan kepada PIU-T mengenai pengaturan kelembagaan PIU-T.

2. Mendukung konsolidasi rencana kerja tahunan PIU-T.

3. Mendukung penyebaran PPSP (terutama tahap 3 dan 4) kepada para konsultan nasional yang berkaitan dan/atau Organisasi Konsultan Profesional pada tingkat nasional.

4. Membantu pengadaan KMW dan KMP tahun 2011 (dukungan umum).

5. Membantu penerapan program pelatihan KMW dan para fasilitatornya (PF/CF) untuk 4 wilayah.

6. Membentu penerapan program pelatihan KMP dan para fasilitatornya pada tingkat propinsi.

7. Memberikan dukungan kepada Pokja di 10 kota dalam finalisasi Rancangan PM yang mencakup kunjungan kota-kota terpilih dan pembinaan berbasis kantor.

8. Finalisasi ToR umum untuk pengadaan KMP dan membantu PIU-T dalam menentukan ruang lingkup pekerjaan (tambahan penelitian dan rancangan yang dibutuhkan) bagi KMP per kota dan dikonsolidasi per propinsi.

9. Meninjau buku panduan dan pedoman tentang tahapan SSK dan Finalisasi Panduan dan Pedoman yang mendukung tahapan PM.

10. Menyusun modul pelatihan tentang tahapan SSK dan tahapan PM yang berkaitan dengan aspek-aspek teknis.

11. Meninjau status penyusunan SSK dari 41 kota-kota PPSP yang disertakan pada tahun 2010 (tinjauan umum).

12. Memprakarsai pengembangan alat-alat penilaian kualitas bagi Draft PM dan PM.

13. Mengembangkan indikator dan protokol yang realistis untuk program pemantauan dan evaluasi PPSP dengan penekanan awal pada kinerja KMW, KMP dan PF/CF.

14. Membantu UC-IF dengan organisasi dan penyampaian pelatihan PMU, PIU dan Pokja Propinsi dan Satker Propinsi.


1. Membangun kapasitas PMU/PIU melalui ToT tentang Buku Putih dan fasilitasi SSK.

2. Membangun kapasitas CF/PF dan KMW melalui ToT tentang Buku Putih dan fasilitasi SSK.

3. Mengembangkan pedoman praktis Buku Putih dan SSK sebagai pelengkap modul-modul pelatihan.

4. Membantu penyiapan ToR PF/CF.

5. Membantu pengadaan KMW tahun 2011.

6. Mengembangkan “sistem pusat” pada situs web.

7. Mendukung pengembangan materi/modul pelatihan Buku Putih dan CSS.

8. Mendukung masukan kepada rencana penerimaan fasilitator.

9. Mendukung masukan kepada sistem dan alat-alat evaluasi kinerja PF/CF.

10. Memberi masukan untuk memperbaharui daftar tanya jawab (FAQ) tentang Buku Putih dan SSK di situs web.

11. Mendukung penerapan program pelatihan (ToT) Pokja Propinsi.

12. Meninjau SSK dari 41 kota dengan fokus pada program di daerah-daerah yang diberi prioritas yang melayani pelanggan yang kurang mendapat pelayanan.



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1. Memberi dukungan kepada Pokja dari 10 kota1 dalam finalisasi Draft PM yang mencakup kunjungan kota-

kota terpilih dan pembinaan berbasis kantor.

2. Finalisasi ToR umum bagi pengadaan KMP dan membantu PIU-T dalam menentukan ruang lingkup pekerjaan (penelitian dan rancangan tambahan yang dibutuhkan) bagi KMP per kota dan dikonsolidasikan per propinsi.

3. Finalisasi Pedoman dan Panduan pendukung pelaksanaan penelitian dan rancangan PM.

4. Membantu perakitan ToR akhir dan lingkup pekerjaan yang rinci bagi propinsi yang layak dan pengumuman penawaran yang berkaitan.

5. Jika diminta, memberikan dukungan umum kepada PIU-T dengan pengadaan KMP, evaluasi penawaran dll.

6. Finalisasi buku panduan dan pedoman yang menguraikan persiapan Draft PM. Panduan ini akan berdasarkan pada panduan Tahap D yang disusun di bawah ISSDP II dan akan menyertakan pelajaran-pelajaran yang didapatkan ketika mendukung penyusunan Draft PM Pokja perkotaan dari 10 kota.

7. Menyusun modul-modul pelatihan bagi KMP, PF/CF dan Satker Propinsi (PU) yang akan direkrut yang mencakup Tahapan PM dan lebih khusus lagi pada penyusunan Rancangan PM dan penetapan panduan selama pelaksanaan penelitian dan rancangan dan penyusunan PM.

8. Koordinasi perencanaan dan pelaksanaan suatu survei untuk mengevaluasi kinerja teknis dan non-teknis dari sejumlah kecil sistem DEWATS.

9. Memprakarsai pengembangan alat-alat penilaian kualitas bagi Draft PM dan PM Akhir.

10. Membantu Tim Monev dalam mengembangkan indikator dan protokol yang realistis bagi program pemantauan dan evaluasi bagi PPSP Tahap 4 dan 5 dengan penekanan awal pada KMP dan kinerja PF/CF.

11. Perincian lebih lanjut akan ruang lingkup dan perluasan layanan dukungan USDP kepada PIU-T dalam kaitannya dengan penerapan PPSP Tahap 4 dan 5 dan mencapai konsensus dalam hal ini bersama-sama dengan PIU-T.

12. Membantu UC-IF dengan organisasi dan penyampaian pelatihan KMP, PF/CF dan Satker Propinsi (PU).

13. Meninjau status penyusunan SSK pada 41 kota PPSP yang disertakan di dalam program tahun 2010 dan menentukan kelayakan (per propinsi) untuk justifikasi pelaksanaan KMP bagi Tahapan PM.

0.3 MASALAH DAN REKOMENDASI

Masalah utama yang muncul pada triwulan terakhir disajikan pada Tabel 0.1. Masalah-masalah dan rekomendasi yang dilaporkan pada Laporan Kemajuan Triwulanan (Quarterly Progress Report/QPR) yang lalu, dan juga yang masih relevan yang masih belum ditutup dari QPR yang lalu, kini disajikan pada Lampiran 1 laporan ini, lengkap dengan status mereka saat ini sejauh yang kami ketahui. Beberapa dari masalah-masalah tersebut masih sangatlah penting disaat sekarang bagi keberhasilan PPSP.

Tabel 0.1 Masalah dan Rekomendasi

No Masalah/Pembatas Rekomendasi untuk Tindakan Perbaikan Pemain Utama

POKJA AMPL Nasional (sebelumnya TTPS) dan Kementerian-Kementerian yang menjadi anggota

1 Tingkat komunikasi antara Pokja AMPL Nasional dan Komite Pengarahnya (Steering Committee/SC).

Melalui SC mengusahakan penyelesaian penyusunan INPRES dan juga kebijakan pembangunan nasional dan strategi pengembangan sanitasi perkotaan.

Melalui SC terus mengusahakan akses komunikasi kepada Pemerintah untuk makin memperluas kesadaran akan PPSP.

Pokja AMPL Nasional

2 Keterlibatan terbatas Kementerian-Kementerian yang menjadi anggota di dalam penerapan peran dan fungsi divisi Pokja AMPL Nasional (berbagai kelompok kerja dan eselon dua).

Sosialisasi struktur dan organisasi Pokja AMPL Nasional yang baru, dan berupaya mendapatkan dukungan optimal dari setiap anggotanya, terutama dari setiap divisi, dengan menyetujui distribusi

Pokja AMPL Nasional

1 Dukungan di 3 kota (Denpasar, Banjarmasin dan Surakarta) dari 13 kota awal telah dibekukan karena

penghapusan atau tidak berfungsinya Pokja Sanitasi.



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tugas-tugas tertentu di dalam suatu sistem kegiatan yang terpadu.

Komite-komite Pokja AMPL, PMU dan PIU dan para pelaku utamanya mengadakan pertemuan resmi maupun tidak resmi secara berkala untuk mencapai sinkronisasi tindakan-tindakan yang lebih baik diantara mereka.

3 Manfaat potensial kerja sama antar departemen PPSP pada dasarnya masih pada tingkat jumlah sumbangan dari setiap Kementerian yang turut serta, berdasarkan pada proses-proses dan prosedur-prosedur yang telah ada, tanpa banyak sinergi tambahan: Terlalu rendahnya tingkat gabungan organisasi dan penerapan PPSP, terlalu rendah untuk memungkinkan upaya yang berkaitan untuk merealisasikan perubahan dalam prosedur dan peraturan untuk mencapai “percepatan” dan lebih dari “usaha seperti biasa”.

Mempercepat penyesuaian gabungan prosedur-prosedur dan peraturan dari Kementerian anggota PPSP, mendukung pencairan anggaran yang lebih cepat dan lebih besar bagi berbagai Tahapan PPSP (untuk menyelesaikan peraturan yang sangat membatasi persetujuan dan transfer anggaran sesuai dengan praktik yang ada pada Kementerian yang turut serta, seperti PU)

Pokja AMPL Nasional

4 Kurangnya kejelasan mengenai kesatuan yang bertanggung jawab untuk pemantauan Kemajuan PMU dan PIU.

Meneruskan formalisasi tugas-tugas dan tanggung jawab akan divisi Pokja AMPL dalam pengaturan PMU dan PIU, memantau tugas-tugas dan tanggung jawab PMU dan PIU, dan pihak-pihak anak perusahaan yang melayani mereka.

Pokja AMPL Nasional

5 Pendirian dan operasi Komite bagi USDP, yang disebut sebagai “Tim Teknis” (TT) di dalam persetujuan AA antara GOI dan EKN,: masih menunggu penyelesaian

Formalisasi secara berkala rapat-rapat antara anggota-anggota tertentu dari TT, untuk membagi/bertukar pandangan dan memberi stimulasi untuk peningkatan kerja sama antara para pemangku kepentingan untuk mendapatkan pilihan dan solusi terbaik.

Pokja AMPL Nasional

6 Keterbatasan keturutsertaan Kementerian-Kementerian yang menjadi anggota di dalam struktur organisasi PPSP.

Pengaturan kelembagaan PPSP akan ditingkatkan lebih lanjut dengan memastikan bahwa seluruh Kementerian yang menjadi anggota akan memiliki perwakilan yang aktif di dalam seluruh Komite Pengarah Pokja AMPL Nasional, PMU dan PIU.

Pokja AMPL Nasional

7 Penggantian TTPS oleh Pokja AMPL Nasional sebagai koordinator gugus tugas (bagi sanitasi dan pasokan air minum) akan menyiratkan perubahan terhadap struktur dan branding pedoman dan produk-produk PPSP.

Pokja AMPL Nasional harus mengirimkan suatu surat informasi kepada seluruh pemangku kepentingan PPSP di tingkat pusat, propinsi dan kotamadya untuk melakukan sosialisasi perubahan tersebut .

Pokja AMPL Nasional

Unit Pengelolaan Program (PMU)

1 Jumlah staf senior yang terbatas untuk mendukung penerapan PPSP yang memadai dan berjalan dengan baik.

Menambahkan staf senior dan profesional untuk mengambil alih sebagai Sekertaris Eksekutif PMU dan PIU untuk meningkatkan profesionalisme kinerja dan output unit-unit utama PPSP, yang ditujukan antara lain pada koordinasi dan komunikasi yang optimal, tidak hanya di dalam unit mereka sendiri, tetapi juga antara unit-unit (PIU), dan juga dengan para pemangku kepentingan di Wilayah,

PMU dan PIU



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dengan media massa dan sektor swasta.

Meningkatkan tingkat kepegawaian ke jumlah staf yang memadai untuk setiap unit, PMU dan PIU.

Sertakan staf dari seluruh Kementerian yang menjadi anggota setidaknya di dalam Komite Pengarah PMU, dan bila mungkin juga di dalam Sekretariat PMU.

2 Pola rapat dan komunikasi yang tidak beraturan dan tidak menentu antara pihak manajemen PMU (dan kemungkinan PIU), dan pihak manajemen USDP.

Kembali ke siklus rapat resmi dengan frekuensi tidak kurang dari satu kali sebulan, dan terus pertahankan.

PMU, (PIU) dan USDP

3 Sekretariat PMU tidak memiliki staf yang mewakili kementerian anggota di Pokja AMPL Nasional.

PMU, didukung oleh Pokja AMPL Nasional, harus mendesak bahwa seluruh kementerian yang menjadi anggota harus menempatkan staf pada Sekretariat PMU untuk mendukung penerapan PPSP.

PMU Pokja AMPL Nasional

4 PPSP tahun 2010 merupakan tahun dengan banyak pelajaran yang didapatkan oleh para pemangku kepentingan PPSP. Suatu inventarisasi dan evaluasi akan menghasilkan banyak rekomendasi praktis bagi tahun berjalan dan akan datang.

Suatu loka karya PPSP mengenai pelajaran yang didapatkan akan diadakan sebelum sebagian besar kegiatan terjadwal dan penawaran, kontrak dan anggaran yang berkaitan akan ditetapkan dan difinalisasi, yang akan memperumit realisasi peningkatan yang bertahap.

PMU (didukung oleh USDP)

5 Sistem Monev tidak digunakan secara maksimal, walaupun ada banyak kesempatannya yang besar untuk menghasilkan suatu rangkaian pelajaran yang dipelajari pada jarak waktu yang teratur sebagai masukan.

Usahakan suatu “Dewan” Monev antar departemen yang aktif akan bertemu secara teratur dan memberikan umpan kepada PMU dan PIU dengan informasi yang relevan, dari temuan yang berasal dari sistem Monev, sehingga memungkinkan upaya perbaikan dan koreksi oleh PMU dan PIU.

PMU

6 Rekomendasi terlebih dahulu untuk menyelenggarakan dewan PMU-PIU untuk meninjau kualitas Buku Putih dan Strategi Sanitasi Kabupaten/Kota, yang juga menetapkan tindakan perbaikan dan peningkatan, belum dijumpai hingga sekarang.

Tindakan konkret untuk pemilihan dan penunjukan anggota-anggota dewan PPSP akan segera dilakukan.

PMU

Unit Penerapan Program (PIU)

1 Terbatasnya staf dan penugasan yang tidak jelas bagi PIU-T untuk mendukung penerapan PPSP (SK yang ada didasari oleh asumsi yang keliru).

Advokasi terus menerus kepada Direktorat PPLP untuk sepenuhnya menginternalisasi besar ukuran program PPSP sesuai dengan Roadmap, umumnya menggunakan sumber daya PU.

PMU (didukung oleh Pokja AMPL Nasional) Manajemen USDP

2 PIU-T tidak memiliki mekanisme internal yang jelas yang berhubungan dengan kontrak untuk pemantauan dan evaluasi kinerja KMW dan KMP, termasuk fasilitator kota dan propinsi yang berkaitan dengannya.

Sel-sel USDP seperti Tim Monev , Sel USDP PIU-IF dan Sel USDP SSK dan Sel USDP S&D memberikan alat-alat untuk mendukung PMU/PIU dalam hubungannya dengan pemantauan dan evaluasi kinerja KMW, KMP dan CF/PF.

PMU dan PIU-T + Tim Monev, Sel USDP PIU-IF, Sel USDP SSK dan Sel USDP S&D

3 Proses pengadaan KMW dan KMP akan tertunda lagi, seperti juga terjadi di tahun 2010. Selain itu, seperti dialami di tahun 2010, alokasi anggaran bagi kontrak-kontrak tersebut diremehkan secara cukup besar.

PPSP harus mengembangkan alternatif untuk membantu dan mendorong PPLP/PIU-T untuk menangani batasan tersebut dan menghindari penundaan yang serupa di masa depan.

PIU-T, PMU

4 Mobilisasi PF/CF bagi PPSP Tahap 3 (Buku PIU-T, dengan dukungan PMU, harus PIU-T, PMU



9


Putih dan SSK) dan Tahap 4 (DPM) akan tertunda lagi.

menemukan solusi struktural untuk merekrut dan melatih calon-calon fasilitator pada awal siklus tahunan PPSP, sehingga menghindari penundaan berulang setiap kali.

5 Kota-kota yang telah menyelesaikan Rancangan Memorandum Program (Draft Program Memorandum/DPM) harus “mencari” pendanaan dari PU Pusat, dari propinsi dan dari sumber-sumber pendanaan lainnya berdasarkan prosedur-prosedur yang telah ada dari masing-masing Kementerian. PPSP belum mengadakan prosedur dan peraturan pendanaan gabungan khusus PPSP yang akan sangat mendukung percepatan pembangunan sanitasi dan lebih dari “usaha seperti biasa”.

Percepatan proses-proses, prosedur-prosedur dan peraturan-peraturan yang benar-benar tepat dan mendukung tantangan-tantagan percepatan yang dituju oleh PPSP

PIU-T, PMU

USDP

1 Interaksi dan manfaat terbaik dari peranan Tim 3 (SSK) dan Tim 45 (PM) dalam mendukung PIU-T dan para konsultan KMW dan KMP-nya belum sepenuhnya dipahami dan dikembangkan; terutama tentang dukungan kepada para pemangku kepentingan PPSP mengenai pelatihan dan pembangunan kapasitas, sementara PMU/PIU tidak memiliki sumber daya atau rencana untuk menerapkan pelatihan dan loka karya yang dibutuhkan bagi para pemangku kepentingan PPSP yang terkait (KMW, KMP, CF/PF, Pokja, dll.).

UC-IF, dengan konsultasi dengan UC-T harus menyiapkan rancangan utama kegiatan pelatihan dan pembangunan kapasitas di PPSP dan mengusulkan dan menyebarkan rancangan itu ke PMU dan PIU (sedang berjalan). Selain itu pertukaran akan hal-hal tersebut harus lebih ditingkatkan antara PMU dan PIU.

Manajemen USDP, UC-IF, UC-T PMU-PIU

2 Karena buruknya perencanaan dan penganggaran, beberapa kegiatan PPSP mengalami kekurangan alokasi anggaran dan kekurangan staf. Sangatlah jelas bahwa perencanaan untuk suatu program yang sangat menantang dan menuntut seperti PPSP, yang penuh dengan “kotak hitam” dan batasan yang tersembunyi tidaklah cocok dengan perencanaan dan siklus anggaran yang kaku dari pemerintah pusat dan masing-masing Kementerian.

Disamping adalah upaya untuk mengatur perencanaan dan penganggaran yang lebih baik, atau untuk memodernisasi/ menyesuaikan prosedur-prosedur dan peraturan yang telah ada, pilihan cadangan yang tepat (“Rencana Cadangan”) harus disusun dan dikembangkan, termasuk pilihan yang layak pada USDP dan proyek-proyek lain yang disponsori oleh donor.

USDP (didukung oleh proyek-proyek lain yang disponsori oleh donor)



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1 INTRODUCTION

1.1 Background

Indonesia’s commitment to the MDGs, as well as a World Bank report on the adverse economic impacts of poor sanitation in Indonesia, brought the sector under increased attention of the authorities, although these drivers did not result in increased funding allocations until the current Medium Term National Development Plan. They did, however, contribute to the creation of the Sanitation Technical Team (Tim Teknis Pembangunan Sanitasi, or TTPS), a grouping of 8 Ministries with responsibilities regarding sanitation, with Bappenas as leading Agency. In 2009 TTPS launched a challenging program to scale up and accelerate sanitation planning and investments during the period 2010-2014: Percepatan Pembangunan Sanitasi Permukiman (Accelerated Sanitation Development for Human Settlements), or PPSP. This program targets 330 cities experiencing sanitation problems and focuses on particular goals to be achieved by 2014.

PPSP provides a framework for all stakeholders in sanitation development (government departments as well as foreign donors and private sector) to align their programs and projects in the tree sub-sectors with the goals of this national sanitation program. To accelerate urban sanitation improvements and increase the effectiveness of investments in the sector, GoI has decided to encourage all cities to apply a five-stage process leading to the implementation of an integrated sanitation strategy (Strategi Sanitasi Kota, or SSK). In effect, the availability of an SSK has become a criterion for allocating shares in the GOI’s specific allocation grants to local government (Dana Alokasi Khusus, or DAK).

The role of the USDP will be to facilitate and further strengthen GoI institutions at the national, provincial and, indirectly, at the local level involved in implementing the PPSP. USDP will also support the TTPS with the further development of a national sanitation strategy including convincing national budget holders and international donors to invest in sanitation development based on the integrated plans prepared by the city authorities. As per Administrative Arrangement, USDP will provide technical assistance to the urban component of PPSP.

The USDP Program is a co-operation between the State Ministry of National Planning (Bappenas), as the lead agency of TTPS, and the Government of the Netherlands represented by the Royal Netherlands Embassy. USDP provides technical assistance to PPSP and its PMU and three PIUs as established by the core ministries of TTPS, i.e. Bappenas and the Ministries of Public Works, Home Affairs and Health. The Program started on February 1, 2010 and will be completed by December 31, 2014.

The context of the USDP is determined by the Government’s Medium Term National Development Plan which is, in effect, reflected in the Roadmap for the “Accelerated of Sanitation Development Program for Human Settlements” (“PPSP”). The PPSP is meant to provide the framework for all interventions in the sanitation sector. The PPSP program will be carried out in the period 2010-2014.

To date the average allocation of sanitation funds in the local budget (APBD) has never been higher than 1% while less than 0.18% in the provincial budget and 0.036% in the national budget (APBN) respectively, including the funds that are allocated through DAK (specific transfer from national/central government). Notable developments have been the formulation of a policy for community based drinking water and sanitation, the introduction of urban strategic sanitation planning, and piloting approaches such as sanimas and community led total sanitation. As a result, the Ministry of Public Works became active in the sanitation sector through the Community-Based Water Supply and Sanitation Program (Pamsimas) and the Community-Based Sanitation Program (Sanimas). The Ministry of Health carried out Community-Based Total Sanitation (STBM) and conducted Campaigns for Clean and Hygienic Behaviour (PHBS).

In 2007, the National Sanitation Conference-I agreed on the government’s commitment to develop sanitation in line with the MDGs. The International Year of Sanitation in 2008 was used to increase the awareness and gage the commitment of local government authorities. Subsequently, the issues and targets for future sanitation development were identified and the introduction of an integrated approach of city sanitation planning and development was launched at the Urban Sanitation Convention in April 2009.

The Government set out a number of policies and strategies to overcome various structural constraints in sanitation development. These strategies are stated in the RPJMN 2010-2014 (5-Years National Medium Term Development Plan).



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The Government’s 2014 milestones for sanitation development include:

No open defecation in both urban and rural areas by providing access to off-site sewerage systems to

10% and to on-site sewerage facilities to 90% of the population;

Reduction of waste generation at source, expansion of environmentally sounds solid waste manage-

ment through sanitary or controlled landfills and other safer technologies. These measures would

affect 80% of the urban households;

Reduction of water pounding in 100 flood-prone cities/regencies with coverage of over 22,500

hectares.

PPSP aims at lifting sanitation conditions in urban and rural areas, in particular for some 330 cities that are faced most seriously with problems in one or several of the sanitation sub-sectors. PPSP’s integrated sanitation planning and implementation approach is consisting of five more or less subsequent stages and one overall stage, i.e. 1. Awareness rising by Campaigns, Education and Advocacy activities, 2. Institutional and Regulatory Development, 3. Preparation of Strategi Sanitasi Kota (SSK), 4. Preparation of Program Memorandum, and 5. Program Implementation. The overall stage 6 relates to Monitoring, Evaluation and Guidance.

The overall aim of the USDP is to facilitate and support the implementation of PPSP. More specifically, the objectives are to:

1. Develop capacity in the PMU and PIUs responsible for implementing the PPSP in effectively managing the

development of the sector together with the stakeholders at the provincial and local levels;

2. Consolidate the SSK approach for use by government facilitators and cities throughout the country, while

ensuring that the SSKs address the needs of the poor and underserved citizens;

3. Support the implementation of fundable project proposals following the outcomes of the SSKs.

The USDP consultants will provide technical assistance to the PMU and the PIUs to strengthen their capacity in supporting the provinces and cities with the planning and implementation of sanitation improvements. More specifically, the technical assistance will ensure or support the following main activities:

a) The production and dissemination of technical, financial, administrative and operational guidelines for

sanitation planning, program memorandum development and the implementation of sanitation

improvement projects;

b) Capacity development and training of TTPS, PMU, PIUs and their facilitators and consultants at central and

local government levels, such as for example the “Regional Management Consultants” which will guide and

monitor the provincial facilitators and the city facilitators guiding the city working groups in SSK preparation;

c) The establishment of a national monitoring system to track progress in PPSP implementation;

d) The organization of a range of national and regional meetings/workshops to exchange lessons learned and

disseminate information;

e) The design of a sanitation investment strategy and framework;

f) The provision of technical advice and support to a specific number of cities/regencies;

g) Provide inputs for draft Presidential on PPSP as National Program (continuation).

1.2 Purpose of the Quarterly Reports

Quarterly Reports represent one of the reporting mechanisms of USDP. Quarterly Reports describe the progress and achievements of the past three months, and the scheduled services and activities for the next three months, within the context of the Annual Work Plan, each year prepared in December for the next calendar year.

This 4rd

Quarterly Report describes the progress of USDP over the period October-December 2010, the 4rd

quarter of 2010, and the scheduled activities for the period January-March 2011.



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2 ACTIVITIES AND ACHIEVEMENTS OF THIS PAST QUARTER

USDP is providing support services to PPSP. It operates in the context of and in conjunction with PPSP. This chapter will therefore start with a section on the activities and achievements of PPSP during the reporting period from the perspective of USDP. PPSP is assumed to produce its own progress reports for the participating Ministries.

2.1 General progress of PPSP

Main activities and achievements of PPSP during the past quarter can be summarized as follows:

1. Organization and coordination of various events and workshop, e.g: National Workshop on the Socialization of Program Memorandum Stage (2

nd November), City Sanitation Summit IX in Kediri (organized by AKKOPSI,

supported by PMU/PIUs and USDP, on 8-10 December), Informative seminar for Provincial Goverments on their role for the selection of cities for the 2012 PSSP batch (13

th December).

2. Organisation and implementation of selected facilitation and training meetings for Municipal Pokjas in developing White Books and SSKs (Kabupaten Buleleng: 23-24 September 2010; Pontianak: 25 October 2010 and Palembang: 26 November 2010).

3. Monitoring an evaluation visits, as well as participation in public consultations, in the provinces of East Java, West Sumatera, Central Java, West Kalimantan and East Kalimantan for PPSP activities in 2010.

4. Improvement of a web-based Help-desk.

5. Implementation of City Sanitation Summit IX in Kediri. The CSS was organised by AKKOPSI and supported by PMU/PIUs (8-10 December).

6. Organisation of Open House sessions at TTPS, separately for the Private Sector and Mass Media, aimed at advocating and promoting sanitation development in Indonesia as well as at further cooperation with these groups in future (14

th December).

7. Further processing of the draft INPRES for PPSP covering Sanitasi, STBM and Air Minum, under coordination and guidance of National Pokja AMPL Steering Committee. It is scheduled to be submitted in February/March 2011 for Presidential approval.

2.2 USDP’s main events and results during the past Quarter

The main support services of USDP towards PPSP’s development and implementation in the past quarter can be summarized as follows (for a more detailed listing against outputs and tasks see section 2.3):

1. Support services for various PPSP activities such as design and preparation of workshops and events (a.o. City Sanitation Summit IX in Kediri), training sessions and public consultations, including related development of posters and materials for workshop sessions, and facilitation of plenary and group sessions during workshops.

2. Coordination and assistance in preparing and reviewing the Program Management Manual (PMM), INPRES documentation, Program Memorandum Approach.

3. Further development of the web-based MONEV system, a.o. including facilitation for the consolidation of the sections relating to Provincial and City/District Pokjas, as well at testing and consolidation of QA tools for SSKs.

4. Participation in several public consultations for White Books and City Sanitation Strategies (usually in Provincial Capitals), providing feedback to Pokjas and KMWs.

5. Completion of Concept Note on the Role of Provincial Pokjas, and the related Capacity Building Model. The Concept Note was presented to PMU and PIU-IF and approved in principle; followed by start-up of field activities.

6. Completion of Draft TORs for EHRA Consultants, for KMW Consultants, for KMP Consultants, for Consultants to support the further development of Provincial Pokjas.

7. Development of a financial model to predict the sanitation investments for the next five years in cities which have completed their SSKs, and related estimates for required consultancy services, as well as implied costs, for the Program Memorandum Stage.

8. Comprehensive assistance to 13 cities (ISSDP, Banda Aceh, Pekan Baru) in compiling their Draft Program Memorandum (DPM). These DPMs will be completed early 2011.



13

9. Preparation and facilitation of a two days workshop on PPSP’s work plan for 2011.

10. Updated and completed the “Guidelines for institutional preparation and funding reservation” for the local governments participating in the PPSP 2011 batch.

11. Further assistance to LG Banda Aceh regarding the ORIO application.

12. Various internal studies and compilation of draft documents in support of Program Memorandum Stage (on technical specifications, standardisation, unit costs, funding aspects).

13. Successful internal USDP seminar on current constraints in PPSP and ways and means in which USDP can contribute to resolving such issues and constraints; gradual implementation of proposed measures.

2.3 Progress USDP versus specified outputs and tasks

The progress presented here in more detail concerns the activities implemented by USDP in the 4th

quarter of 2010, i.e. October–December 2010. Main activities of PPSP and USDP during this reporting period were presented in the previous sections 2.1. and 2.2.

USDP’s activities in said period are presented in Table 2.1 below in relation to the outputs and tasks defined in USDP’s TOR.

Table 2.1 Specific activities of USDP in the reporting period (October–December 2010)

No. of

Output Key Task

USDP Outputs and Key Tasks

1

(Terms of Reference USDP)

USDP2

Cell Team

Program Institutionalization and Implementation3

Activities and Results USDP

1 Output 1

Large numbers of districts/cities are able to develop poor-inclusive district/city (-wide) Sanitation Strategies (CSS)

1.T1 Support Government (i.e. TTPS and PMU/PIUs) in annual process of city selection (incl. support to planning and implementation of workshops, roadshows and production of publicity materials).

UC-AE5

Team-AE

Support to PIU-AE and PMU for a workshop aimed at informing and preparing Provinces to take charge of the annual city selection for 2012, held in Jakarta on 13 December 2010.

Preparation support for a number of communication materials displayed, presented and distributed during the Rakernas event.

1.T2 Review and streamline the CSS process to enable efficient scaling up of the CSS at city level while maintaining quality and local ownership (incl. involvement of Public Works).

UC-T

Team-SSK

Team-IP

(Team SDI)

Support PMU/PIUs in providing Guidelines on Web-based Monitoring and Evaluation of White Books and SSKs development progress. The Monev tools relate to the (ISSDP) Manuals B-C and the facilitation design to guide Pokjas and facilitators in reaching their target in developing WBs and SSKs, based on the time frame and its process. The web-based Monev tools have been introduced in training events for the PMU/PIUs on October 7, 2010, for KMWs on October 7, 2010 and for Provincial and Municipal Pokjas on, October 21-22, 2010.

In the period of mid-December to the end of December 2010, SSK QA tools were tested to assess the quality of SSK Kota Semarang. The other completed SSKs are planned to be assessed in the period of January to February 2011.

Draft Terms of Reference developed for a lessons



14

No. of

Output Key Task


1


USDP2

Cell Team



learned workshop regarding PPSP 2010 implementation. The workshop is expected to give some contributions towards basic concepts on the further simplification of the SSK development process taking into account the applicable time frame.

“Pedoman kesiapan kelembagaan dan indikasi kegiatan program PPSP di Daerah” was sent to cities 2011.

Proposal for improvement of monitoring and evaluation system on institutional and financial aspects was accepted by PIU-IF during the meeting held on 15 October 2010.

As follow-up, a letter was sent by Director General Bina Bangda, MOHA, to 22 provinces and 61 cities included in PPSP 2010 and to 63 cities included in PPSP 2011 requesting cities arrange their readiness for monitoring of institutional and financial issues

At the request of PMU visits were paid to the provinces of East Java and West Sumatera, Central Java, West Kalimantan and East Kalimantan, in support of monitoring and evaluation (see Field visit reports).

Assisted PIU AE’s in contributing to public consultation events, supported and attended by PIU members.

1.T3 Train PFs/CFs via Training-of-Trainers and provide subsequent coaching and facilitation re. planning processes and products. Identify national/regional learning institutions to serve as long-term resources centre(s) for the training and supply of facilitators.

UC-IF

CBT

Identification of training centres which are capable of supporting PPSP; to be completed in the next quarter.

Executed, in collaboration between USDP, PMU/PIUs and KMWs (including CFs/PFs),facilitation and training for Municipal Pokjas in developing White Books and SSKs:

- Training/coaching in preparation of some support studies (i.e.: Sanitation Supply Assessment-SSA, Community Empowerment with Gender sensitivity and poor inclusive studies, and Communication and Media Assessment) in developing White Book in Kabupaten Buleleng. and Tabanan (Bali) on September, 23-24, 2010.

- Training/Coaching on SSK to Pokja Singkawang (West Kalimantan) held on October 14, 2010 (combined with Public Consultation on White Book).

- Training/Coaching on SSK to Pokja Pontianak (West Kalimantan) held on October 25, 2010 (combined with Public Consultation on White Book).

- Training/Coaching on SSK to Pokja Palembang (South Sumatra) held on November 26, 2010 (combined with Public Consultation on White Book).



15

No. of

Output Key Task


1


USDP2

Cell Team



Completed for PMU the TOR on developing EHRA

Facilitation, to be funded by INDII (draft TOR submitted on November 15, 2010). The ToR specifies that the EHRA Facilitation Consultant has to identify and train the local partners or local entities to maintain sustainability for EHRA Studies in support of scaling-up PPSP implementation and to ensure that local resources on EHRA Studies will be available.

1.T4 Provide ongoing guidance and support to CFs and PFs to ensure that CSS are of a high quality, are poor-inclusive and lead to action plans for pro-poor investments in priority areas.

UC-T

Team-SSK

Team-IP

CBT

Ongoing support to PMU/PIUs in developing and applying QA tools for WBs and SSKs to PPSP stakeholders (Pokjas, KMWs, CFs/PFs) as basis for assessing the quality of WBs and SSKs; consist not only of technical aspects, but also of non-technical aspects (as institutional, financial, communication, community development-poor inclusive-gender sensitive, private sector participation, behaviour, personal hygiene, etc.).

Provided long-distance guidance and assistance to PFs/CFs and KMWs (through Help-desk, on call phone) in facilitating Municipal Pokjas in implementing EHRA Studies; a.o. to Pokja Kabupaten Tanah Datar (West Sumatra), Pokja Kota Solok (West Sumatra), Pokja Kota Palembang (South Sumatra), Pokja Kabupaten Aceh Barat (Aceh), Pokja Kabupaten Banjar (South Kalimantan).

Contributed to training on sanitation campaign method to be used for strategic sanitation initiatives at city-wide level.

2 Output 2

Municipalities have access to skilled human resources for sanitation advocacy, planning and the formulation and implementation of technical proposals.

2.T1 Ensure the technical capacity of the PMU/PIUs and of a high quality technical assistance to PFs/CFs and Pokjas including assistance from specialist consultants.

UC-IF

UC-PMU

Team-IP

Team-SSK

Team-SDI

Submitted draft TNA report and related proposed Training Program PPSP to TTPS and PIU-IF.

Proposal for Model of Training Program PPSP 2011 further developed in the joint meeting between PMU-PIUs-USDP, held at CICO, Bogor on 16 December 2010. (During the meeting it was agreed that packages of training modules will be developed for 4 (four) training programs, as follows: (1) Pelatihan Fasilitator PPSP Bagi CF dan PF Baru; (2) Pelatihan untuk Fasilitasi Penyusunan Buku Putih dan SSK bagi Pokja Provinsi; (3) Pelatihan untuk Fasilitasi Penyusunan Buku Putih dan SSK bagi TA KMW; (4) Pelatihan Fasilitasi Penyusunan Program Memorandum bagi Pokja Provinsi. The preparation of training modules is to be completed by the end of January 2011).

Supported PMU in preparing PPSP Work Plan for the year of 2011 (workshop at Bidakara Hotel).



16

No. of

Output Key Task


1


USDP2

Cell Team



Provided updated analyses for sanitation investment program.

Initiated the academic paper regarding proper level of national regulation for the most effective way in the effectuation of the PPSP Roadmap.

Contributed to regular consultations and support by UC-T and USDP Management to PIU-T in preparing several events, such as PPSP Socialization and Workshop on Program Memorandum, held on 1-2 November 2010, intensive discussion on KMWs ToR development, intensive discussion on QA and progress monitoring tools on WB and SSK, and other related issues.

Prepared draft ToR for tendering process in recruiting KMWs for facilitation of SSK development in the year 2011 (submitted to PMU and PIU-T on Nov. 1, 2010).

Supported PMU/PIUs in implementing PPSP Open House and Discussion with Media on Indonesia’s sanitation issues(held on December 14, 2010).

Prepared draft ToR for recruitment of provincial KMPs that will be charged to prepare Draft Program Memorandums (followed by implementation of required additional studies and designs and the preparation of a final Program Memorandum) in the year 2011.

Assisted in building capacity of Pokjas at Provincial and District/City level through support to TTPS in communication training aimed at developing the campaign strategy included in Chapter 5 of CSS.

2.T1.1 Create enabling environment through Technical Assistance services (1.1.1-1.1.6).

All Cells

Team-IP

Team-SSK

Team-SDI

TTPS distributed 1 set of Manuals (Manuals A-D), Guidance Notes as well as Reference Book to PPSP stakeholders to enable all levels in supporting cities for development of their SSKs.

Arranged availability of all Manuals (A-D) and related references at the PPSP website.

2.T1.1.1 Community engagement, social equity (poor-inclusive) and gender-related issues in the planning process.

UC-AE

Team-A

Team-SSK

2.T1.1.2 Design of improved wastewater management, drainage, and solid waste management infrastructure and systems, including drafting of technical proposals (Stage 4).

UC-T

Team-SDI

Inputs provided (by short-term international consultants) in formulating concepts and standards for various documents such as TORs, Manuals, Design and Notes etc.

Participated in discussion regarding alternative waste water management technologies and effluent treatment.



17

No. of

Output Key Task


1


USDP2

Cell Team



2.T1.1.3 Implementation including procurement and the management of physical works (Stage 5).

UC-T

Team-SDI

2.T1.1.4 Sanitation advocacy and hygiene promotion, especially the promotion of hand washing with soap.

UC-AE

Team-A

Contributed to Global Hand Washing with Soap event in Bandung, organised by GoI; provided support in displaying, presenting and distributing communication materials.

2.T1.1.5 Monitoring SSK implementation (Stages 3 and 6).

UC-PMU

Team-SSK

Supported PMU in providing Web based MONEV model and its system, and facilitated the knowledge event aimed at application of the model by all stakeholders of PPSP at all level of local government.

Participated in public consultations in the following cities:

1. Cirebon

2. Singkawang (Buku Putih dan Pembekalan SSK)

3. Pontianak (Buku Putih dan Pembekalan SSK)

4. Palembang (Buku Putih dan Pembekalan SSK)

5. Surabaya (Konrek SSK, KMW II untuk Provinsi Jawa Timur)

6. Semarang (Konsultasi Publik SSK)

7. Medan (Konrek SSK, KMW I Sumatera)

Prepared lessons learned (field visit report) for manual improvement purposes.

2.T1.1.6 Institutional, financial and governance issues related to urban sanitation.

UC-IF

CBT

Support was provided to various Pokjas during the preparation of the Draft Program Memorandum on matters related to finance, institutional strengthening, capacity building and strategic planning for the sanitation sector.

Concept note has been presented and in principle has been accepted by PIU-IF and PMU.

Reached agreement on 6 Pilot Provincial Pokjas which will receive upgrading support: Jawa Timur, Jawa Tengah, Bali, Sumatera Selatan, Kalimantan Selatan, Kalimantan Barat

Visits completed on institutional mapping (by team of institutional specialists) for the following provinces: Kalimantan Selatan, Sumatera Selatan, Bali; activities to be continued in the next quarter.

Prepared first draft ToR on facilitation for strengthening Provincial Pokjas (beyond the 6 pilot provinces), to be financed under INDII.



18

No. of

Output Key Task


1


USDP2

Cell Team



2.T1.2 Provide feedback and guidance on draft ‘White Books’ and CSSs.

UC-T

Team-SSK

See in sections 1.T2 point 2.

Supported PMU/PIUs in providing inputs and feedback to the substance of White Books (developed by Pokjas) during Public Consultation events in the following cities:

- Kota Bekasi (1 October 2010) - Kota Singkawang (14 October 2010) - Kota Pontianak (27 October 2010)

Supported PMU/PIUs to provide inputs and feedback

to the substance of SSKs (developed by Pokjas) during Public Consultation events in the following cities:

- Kota Semarang (13 December 2010) - Kota Pontianak (20 December 2010)

Supported PMU/PIUs to provide inputs and feedback

to the substance of SSKs (developed by Pokjas) during SSKs Regional Consultation event in the following regions:

- Region II-1 in Surabaya (6-7 November 2010) - Region II-2 in Semarang (13-14 November 2010) - Region I in Medan (29-30 December 2010)

2.T1.3 Provide direct TA in the development of project proposals or support to (local) Government appointed consultants de-veloping master plans.

UC-T

Team-SDI

Continued support was offered to LG Banda Aceh and PU Bina Program to develop a project proposal (based on its SSK) to be funded under the Netherlands funding window ORIO.

2.T1.4 Via PMU and PIUs facilitate the inclusion of any large-scale technical proposals in Bappenas’ ‘Blue Book’.

UC-PMU

Team SDI

Contributed to development of procedure to include sanitation investment plans in the Bappenas “Blue book”. In terms of developing PPSP as National Program, the sanitation portfolio as investment plans are referred to, will be more readily accessible for funding and approval once they are posted in the Blue Book.

Continued support was offered to LG Banda Aceh and PU related to a submitted ORIO Application for a project earlier included in the Bappenas Blue Book.

2.T1.5 Play an important role in advocacy and awareness-raising at all levels of government.

UC-AE

UC-PMU

Team-AE

Regular update to echelon-2 level of Health Ministry, Public Work Ministry and Bappenas.

Supported conceptual preparation of City Sanitation Summit (CSS-Kediri) side event and contributed materials communications and implementation the CSS IX in Kediri, such as:

- Poster competition; - Public campaign through Local Radio and TV; - Press conference; - Field visit to project side.



19

No. of

Output Key Task


1


USDP2

Cell Team



2.T1.6 Ensure that CSSs and action plans and proposals pay full attention to: ‘hard’ and ‘soft’ issues affecting progress in urban sanitation, Institutional development, cost recovery, operation and maintenance, community engagement, gender-related issues, social equity through poor-inclusive planning, pro-poor investments and hygiene promotion.

UC-T

All Cells

All Teams

QA tools on SSKs as basis for assessing quality of SSKs (developed by Pokjas) include not only technical aspects, but also non-technical aspects.

Support provided for the preparation of a Draft Program Memorandum in 13 pilot cities equally consider technical and non-technical matters as well as financial, institutional and governance related issues.

Supported PMU in strengthening the local Pokjas for adequate implementation of public consultations in order to realise more involvement of the local stakeholders ensuring the effectuation of the CSS.

2.T2 Assist PMU and PIUs in providing ongoing support and guidance to all cities in PPSP: see 2.T2.1-2.T2.4.

UC-PMU Support and assistance to PMU and PIUs to provide periodical services through socialization, dissemination and knowledge events on the development of references, manuals and guidelines.

2.T2.1 A dedicated PPSP website. UC-PMU

Team-AE

Continued socialization of PPSP Website in terms of application by all related stakeholders.

Contributed a number of communication inputs, materials, news and guidelines for regular updates on the PPSP website.

2.T2.2 Guidance notes, manuals, and other advisory material.

UC-PMU

All Cells

See section 2.T.1.1.

The preparation, in draft, of several additional Manuals, such as Guidelines on Program Memorandum, Project Management Manual, INPRES Implementation, Guidelines on institutional preparation and funding reservation, MONEV Manuals.

2.T2.3 Networking events and national or regional workshops.

UC-PMU

UC-AE

All Cells

Supported PMU on the preparation of regular events as well as conferences, such as KSN (3) and the next EASAN meeting that will be held in Bali, Indonesia.

See section 2.T1 point 5.

Support was provided to AKKOPSI and the PMU/PIUs in their participation on the City Sanitation Summit IX in Kediri by developing presentation materials related to main topic on the event (Concept of Program Memorandum) and to assist the organization with moderating a number of sessions.

Assisted and participated in implementation of national/Local Media discussion.

Supported and contributed in open house of PPSP with private sector and the mass media.

Supported and involved in gathering AMPL with Asia-Pacific’ journalists.

Supported in a conceptual draft and of



20

No. of

Output Key Task


1


USDP2

Cell Team



communication materials for integrated advocacy events and coordination forums.

2.T2.4 Ensure close cooperation and good coordination with other projects and programs in the urban sanitation sector.

UC-PMU

All Cells

Delivered presentation on PPSP and USDP during SDG meeting; proposed INDII to have periodical meetings between USDP and their City Study Team on sanitation issues;.

Supported PMU in developing proposal and ToR to get funding support from INDII in providing PPSP resources (as Technical Assistance) on facilitating EHRA implementation and maintain the sustainability of EHRA study to maintain scaling-up of PPSP implementation in the next period and Institutional Strengthening to Provincial Pokjas.

Contributed and involved in National Communications Strategy development of AMPL.

3 Output 3

Quality technical proposals (Program Memorandums), based on poor-inclusive City Sanitation Strategies, developed and being implemented in at least 30 small- to medium-sized cities, with municipalities playing the lead coordinating role.

3.T1 Provide technical assistance and quality assurance to both locally funded and centrally co-funded proposals arising from SSKs, and to their implementation.

For works that can be funded by local government from their own resources or through the special allocation budget (DAK), technical preparation and implementation is a local government responsibility. In the case of larger works, these will normally be centrally co-funded and designed and implemented by MPW.

UC-T

Team-SDI

CBT

Preparation of Draft Program Memorandum initiated in 13 cities through a sequence of targeted city visits.

Assisted PIU-T with the review and compilation of data provided by 41 cities (PPSP 2010) concerning planned investment costs in the sanitation sector based on available RPIJMs and other related planning documents with the aim to assess projected investment costs for the year 2011 and 2012 for additional studies and designs. These data were reviewed and consolidated per province in consultation with the PU Provincial Satkers. These data should serve as the basis to determine the scope of work for the KMPs.

On-going support by UC-AE and UC-IF to assist city Pokja addressing financial, institutional and strategic planning related issues.

Assisted PIU-T with the preparation of a Terms of Reference for the provincial KMPs.

Development of a mathematical model aimed to estimate - per city - the medium term (till 2014) investment costs for the sanitation sector and related consultancy requirements.

Participated in several meetings with TTPS, PMU and PIU-T to discuss PM stage.

Detailing of USDP implementation support for stages 4 and 5 for 2011 as contribution to 2011 work plan.

Contributing to ongoing development of Manual for



21

No. of

Output Key Task


1


USDP2

Cell Team



Public Private Partnership (PPP), in institution and financial aspects.

3.T2 Ensure that program memoranda are pro-poor, address the expressed needs of under-served customers and work towards the national target of eliminating open defecation.

UC-T

Team-SDI

Team-A

Guidelines have been drafted to ensure that pro-poor and issues related to the under-served are properly addressed and that the investments proposed by the cities contribute to achieving the program and national objectives, also related to the MDGs.

Contributed in conceptual support, term of reference, promotion materials development of a number of Memorandum Program.

Material of MP campaign were developed, presented, displayed, and distributed to target groups of the event.

Ongoing support to develop video scenario for MP’s advocacy and promotions materials.

3.T3 Facilitate small-scale municipal pilot projects to resolve key challenges identified in SSKs.

UC-T

Team-SDI

4 Output 4

Technical and administrative guidelines and procedures for the preparation, financing and implementation of urban sanitation investments in small- to medium-sized cities, developed or updated as necessary, are formally adopted and disseminated widely.

4.T1 Ensure that municipalities/provincial Governments have all necessary standard documents for implementation of PPSP Stages: see 4.T1.1 - 4.T1.3.

UC-T

UC-PMU

All Teams

CBT

Latest documentation uploaded to PPSP website so as to ensure that municipalities and provincial governments have access to all necessary standard documents for city sanitation planning, especially in support the development of White Books and SSKs.

See 2.T1.1.

See 4.T1.1 - 4.T1.3.

Supported PMU to maintain good communications with all local governments in order to guide them on the utilization of the existing standard documents and ensure them on how to applying that standard to making more concrete and measurable actions of the strategic plan.

4.T1.1 Standard documents for City Sanitation Planning.

UC-T

Team-SSK

Provided TTPS with ISSDP Manuals and Guidance Notes in a sizeable number of hardcopies. TTPS. Supported PMU in distributing all (ISSDP) manuals and guidance notes for SSK development to stakeholders, as well as posting soft copies on the PPSP website.

Distributed and updated complimentary materials on Frequently Asked Questions (FAQ) and PPSP source/reference books to PPSP facilitators and PPSP stakeholders, especially on developing White Book



22

No. of

Output Key Task


1


USDP2

Cell Team



and CSS.

Finalized the templates for Master Plans and Feasibility Studies; AMDAL and LARAP, standard-bidding documents.

Ongoing assistance by UC-IF to develop Financial and Institutional Guidance for Provincial and, City/Regency Pokjas.

4.T1.2 Standard documents for preparation of technical proposals (program memorandum).

UC-T

Team-SDI

Developed and further refined Table of Contents of the Draft Program Memorandum.

Develop working notes and guidelines for the preparation of a Draft Program Memorandum.

On-going preparation of practical manual and guidelines for Draft PM preparation.

4.T1.3 Standard documents for procurement and implementation.

UC-T

Team-SDI

Reviewed existing procurement documents (re. use under PPSP).

Standard bidding document (in English) prepared and translated.

4.T2 Provide support in sector financing; see 4.T2.1 - 4.T2.4.

UC-PMU

UC-IF

CBT

Continued to assist PMU in developing analyses of sector financing, particularly in formulating the obligations of all governments level as well as private sector and communities, in funding financial and investment need to achieve PPSP targets.

4.T2.1 Advocate for, and support government in the establishment of operational links between CSS formulation and access to finance for sanitation improvements

UC-PMU

UC-IF

CBT

Draft documents dealing with the mapping of financing options completed and circulated for comments.

Mapping of options for PPP is on going.

4.T2.2 Clarify and communicate to local governments the available financing options and mechanisms.

UC-IF

UC-AE

CBT

Discussed options with City Pokjas during DPM sessions for first batch of 13 (9) cities.

4.T2.3 Advocate for, and support the development of an urban sanitation investment framework at national level.

UC-PMU

UC-IF

4.T2.4 Document and disseminate nationally lessons learned from PPSP implementation and use lessons learned in advocacy to inform strategy and decision making at national level.

UC-PMU

UC-AE

CBT

Supported and assisted PMU to provide special workshop preparation on the lesson learned of the execution of KMW facilitation to Kabupaten and Kota in setting up the WB and SSK.

Support in wrapping up of success stories as communication materials for various communication channels including PPSP website and newsletter.



23

No. of

Output Key Task


1


USDP2

Cell Team



5 Output 5

Systems are operational at national, provincial and city level for monitoring the progress of PPSP Implementation and outcome of new (urban sanitation) investments with particular reference to quality and equity

5.T1 Assist with the design of a monitoring framework for PPSP and ensure that lessons learned from the monitoring information are used to inform national strategy and decision making.

UC-PMU

Team-ME

Training of web Monev undertaken earlier on 22 September. Training for PIU carried out on October 7 attended by 2 representatives from PIU-T, 1 repre-sentative from PIU-AE, 8 representatives from KMW, 3 representatives from PMU attended and provided assistance during the training.

Training of web-based Monev for Pokja kabupaten/kota and province carried out on 21 – 22 October at Bidakara Hotel; attended by 31 of 41 PPSP cities and 14 provinces.

Supported post training follow-through organised by PMU in form of bi-weekly direct communication with Pokja by phone and email.

USDP Monev Specialist provided assistance in maintenance, troubleshooting and responding to questions from Pokjas. Questions and answers were all entertained from [email protected]. All questions raised by Pokjas were documented and translated into frequently asked questions (FAQ).

Input during operational was taken and then transformed as 2011 web Monev. Some input are: profiles of cities, Pokja and sanitation, Gantt chart, references to the manual, email notification, sms notification, Pokja diary and chat or forum facility. The last three inputs are under development.

All improvement can be seen at Monev2.sanitasi.or.id site as the prototype of 2011 web Monev system.

Monitor the quality of PPSP activities to ensure quality of city planning process, as well as quality of the technical proposals (program memorandums), and the fostering of municipal ownership.

UC-T

UC-IF

All Teams

Established progress-monitoring system (stage 1,2,3) and developed web based Monev system (ongoing support).

Established a regular feedback mechanism for the progress monitoring system (ongoing support).

Implemented a progress monitoring system (ongoing support).

Implemented a regular feedback mechanism for the progress monitoring system (ongoing support).

Contributed to development of indicators and monitoring system for PM stage.

35 of 41 PPSP cities monitored. Progress was tracked. 6 cities did not join the system.

5.T3 Monitor the implementation of the CSS by the cities/regencies for the full range of activities

UC-T

Team-SSK

Team-SDI

Conceptual Monev for PM and implementation phase developed and presented to PMU (23 September), USDP TL (4 October) and PM team (November). System is available and presented to PMU as well as

mailto:[email protected]



24

No. of

Output Key Task


1


USDP2

Cell Team



prioritized by the CSS (e.g. including communication campaigns, pilot activities to improve O&M).

Team-ME

echelon 2 of Water and Sanitation task force.

5.T4 Monitor the implementation of physical works and the outcome of new investments. (Small-scale work will generally be managed by the municipality, with larger investments implemented by central government (via MPW).

UC-T

UC-IF

Team-SDI

Team-ME

Consultations for initial system undertaken; system is available. Consultation completed. Results of consultation: city profile, Pokja profile, sanitation profile, output and outcome aggregation, financial data aggregation dana perimbangan aggregation, output by villages and by cities.

5.T5 Establish a system for monitoring of the technical quality of physical works being implemented (under DAK), as well as the effectiveness and equity of benefits related to these works.

Team-ME

UC-T

Initial monitoring system completed. Financial data aggregation consists of dana perimbangan, quarterly investment, total investment (annually and multi annum), use of funds, and investment by subsectors.

1 Outputs, Key Tasks (T) and Deliverables (D) as per USDP TOR relate to USDP support services towards PPSP 2 Principal Cells and Teams for particular tasks and Deliverables are indicated; in practice other Cells and Teams will also be

involved 3 Deliverables relating to Program Implementation are presented in italics 4 Text between squared brackets indicate internal differences in specifications in TOR 5 Abbreviations: UC= USDP Cell; A=Advocacy (at PIU-AE); E=Empowerment (at PIU-AE); UC-AE= USDP Cell at PIU-AE;

IF=Institutional and Finance (at PIU-IF); T=Technical (at PIU-T); KM= Knowledge Management; CBT=Capacity Building and Training; ADV=Advocacy; ME=Monitoring and Evaluation (MONEV); IP= Institutional Preparation; SDI= Studies, Designs, Implementation; QA=Quality Assurance; FIN= Finance



25

3 PLANNED ACTIVITIES FOR NEXT THREE MONTHS: JANUARY - MARCH 2011

USDP is providing support services to PPSP. It operates in the context and in conjunction with PPSP. This chapter will therefore start with a section on the planned activities of PPSP during the next three months as perceived by USDP based on discussions with PMU and PIUs. PPSP is assumed to produce its own reports on planned activities as well as work plans for the participating Ministries.

3.1 PPSP program

The activities planned by PMU and PIUs for PPSP for the period January-March 2011 can be summarized as follows (for a more detailed listing of scheduled activities see Table 3.1):

Regarding PPSP institutionalization:

1. Consolidation of work plans of PMU and PIUs for PPSP 2011.

2. Advocacy towards decision makers, mass media and private sector to promote PPSP, including the preparation of supporting activities and materials.

3. Preparation and implementation of workshops for PMU/PIUs on Program Management Manual (PMM); similar for Provincial Governments.

4. Improve organisation and staffing of PMU and PIUs, in particular PIU-T.

5. Internal training for PMU/PIUs on (i) White Books and City Sanitation Strategies incl. Monev issues and system application, in particular QA regarding institutional and financial issues, and (ii) adult learning methods and facilitation techniques.

6. Training of Provincial Pokjas, as well as PMU/PIUs, in (i) communication, community empowerment and involvement of private sector, and (ii) in assessment of White Books, City Sanitation Strategies, and EHRA studies.

7. Completion of INPRES documentation for sanitation, STBM and water supply.

Regarding implementation of PPSP Stages:

1. Preparation and implementation of the delegation of responsibilities for the City Selection Process PPSP 2012 to the Provincial Governments, including organisation of Roadshows at regional/provincial level.

2. Regarding essential role of local government in PPSP Stage 3: information and verification on establishment and funding of Pokjas for PPSP 2011.

3. Recruitment and selection, through tendering processes, of Consultants for PPSP Stage 3 KMW Consultants and for Stage 4 KMP Consultants (both funded by PU), as well as Consultants for EHRA studies and Consultants for strengthening of Provincial Pokjas (both under INDII funding).

4. Preparation and implementation of orientation workshop(s) for KMW and KMP on White Books, City Sanitation Strategies and EHRA studies, incl. required tools and materials.

3.2 USDP support for PPSP institutionalization and implementation

In the next quarter the following main support activities are foreseen for each of the USDP Cells (for a more detailed listing of scheduled activities see Table 3.1):

USDP Cell at PMU (Bappenas):

1. Continue to support the government in final drafting of new national policy and strategy addressed to the acceleration of the development of human settlement sanitation and its stipulation by law (INPRES).

2. Support and assist PMU, as well as the national working group for Water and Sanitation (POKJA AMPL), in the development of new framework of the institutional building of that POKJA at cross of the country in the mean for having standard format of the roles and functions of the local POKJA at provincial as well as at Regencies and cities.

3. Support and assist PMU and PIUs to establish new strong organization, functional operation and its professional human resource involvement.

4. Continue to support PMU in carry out issues in the context of knowledge management.

5. To assist PMU in the applying system of Web-based MONEV.

6. To support PIU Cell-AE to develop strategy communication for the socialization of the legal and stipulated policy of PPSP.



26

7. To support PIU Cell-AE in the preparation of PPSP roll program within the networking with 2012 cities in preparing SSK.

8. Continue to support PIU Cell-AE in facilitating its Ministry to provide assistance to AKKOPSI,

9. To support PIU Cell-IF in formulation a sound of obligations of all level governments and community including private parties to allocate their investment budget to meet the PPSP target,

10. To support PIU Cell-IF in facilitation related capacity building program to improve the quality and professional services of all unit of PPSP institutions, and at selected Provincial Pokjas,

11. To support PIU Cell-T in the development of PIU-T’s roles and functions in order to improve their managerial operation and good running taking administration and coordination on guarding the works of networking SSK and Program Memorandum preparation at the target cities.

In particular with regard to Team 6:

12. Introduce and initiate the implementation of web based monev system to develop white book, program memorandum and implementation to 2011 cities.

13. Develop tips and tricks of web monev utilization as well as guidelines.

14. Ensure that web monev system is utilized as designed by cities, province and PMU-PIU involved in 2011.

15. Promote monev results to PMu and PIU leads through monthly meeting initiation and sanitation web.

16. Site visit to selected cities and develop lesson learnt at first quarter.

17. Module development.

18. Development of manual supplements.

19. Train pokja and facilitator.

20. Article writes up for sanitation web.

USDP Cell at PIU-AE (Ministry of Health), including Team 1:

1. Internalize of implementation strategy and annual work plan.

2. Share and transfer knowledge to PIU-AE team on implementation their roles and tasks.

3. Coordinate preparation and implementation of districts/cities candidate of PPSP participants for 2012.

4. Assist PIU-AE team in assessing White Book, CSS and PM (content quality and ownership).

5. Assist for PPSP communicators in PMU and implementation team, evaluate, develop and produce materials/tools communications and advocacy and empowerment of PPSP’s principles and mission.

6. Facilitate the improvement of institutional design of PIU-AE.

7. Prepare conceptual note for communications skill trainings and workshop for PPSP champions, agent advocacy and communicators.

8. Develop internalization of communication principles, advocacy and empowerment skill/knowledge implement studies/assessment and drafting SSK.

9. Assist PIU-AE in using monitoring and evaluations system of PPSP.

10. Contribute to PIUs, PMU and AKKOPSI events and trainings and monitoring quality of materials/tools communications.

11. Provide support to evaluation PPSP 2010 and 2011 as an input for institution strengthening and capacity building at central and local government.

12. Contribute in capacity building and conceptual preparation and implementation for communication, and support implementation of training of trainers (ToT) of White Books and CSS for PMU and PIU team.

13. Provide inputs and support to UC-AE and other PIUs and PMU in organizing and implementing workshop at national and/or regional level in dissemination/socialization PPSP regulation and preparation of PPSP institutional at national, provincial and city/regency level.

14. Support UC-PMU to support PMU in organizing and implementing national workshops, trainings and knowledge events.

15. Support to UC-PMU to make sure all produced manuals/tools, design and conceptual guidelines are properly disseminated and shared with relevant stakeholders.

16. Provide support to facilitator 2011 (CF/PF and technical assistance

17. Preparing design, syllabus and facilitate implementation of training of trainers (ToT) of White books and CSS for PMU and PIU.



27

USDP Cell at PIU-IF (Ministry of Home Affairs):

1. Prepare training model and program PPSP 2011 based on Training Need Assessment (TNA) results.

2. Preparing Grand Design Capacity Building PPSP.

3. Coordinate preparation of training materials (modules) for PPSP Training program 2011.

4. Preparing design, syllabus and facilitate implementation of training of trainers (ToT) of White books and CSS for PMU and PIU.

5. Prepare design, syllabus, and coordinate facilitation of training program implementation for KMW and KMP.

6. Prepare design, syllabus, and coordinate facilitation of training program for province pokja on facilitation development of White book, CSS and Memorandum Program Sanitation Sector (MPSS).

7. Prepare design and facilitate implementation of team building USDP, PMU and PIUs.

8. Evaluate training program PPSP 2011.

9. Provide input for draft Inpres PPSP.

10. Develop capacity the members of PIU IF to monitor, evaluate, and develop strategic inputs in developing pokja and ensuring financial support in province and local level (by regularly mini coaching) .

11. Facilitate the improvement of institutional design of PIU IF.

12. Provide support to implementation of monitoring and ensuring institution and financial readiness of local government to engage in PPSP in the year 2011 and 2012.

13. Carry out institutional mapping, thematic training, institution strengthening and monev at 6 pilot province: South Sumatera, Central Java, East Java, Bali, west Kalimantan, and South Kalimantan.

14. Prepare guideline on institutional strengthening of province pokja.

15. Develop strategic inputs to the Regulation of Minister of Home Affairs in emphasizing compulsory local budget support for PPSP implementation in local level.

16. Develop internalization model of SSK into routine program and budget plan in local level through synchronizing model of SSK and the Regulation of Minister of Home Affair No. 54/2010.

17. Support update Guideline Source identification and Funding Mechanism sanitation sector.

18. Provide support to evaluation PPSP 2010 and 2011 as an input for institution strengthening and capacity building at central and local government.

19. Facilitate the improvement of institutional design of PIU T.

20. Assistance to Cell at PIU AE in selection of cities included in PPSP batches for 2012 and 2013.

21. Provide support to facilitator 2011 (CF and PF) training.

22. Provide support to quality assessment of White book and CSS.

23. Support in development of Guideline of Program Memorandum for institutional and financial aspects (Guidance note).

24. Provide input to monitoring and evaluation procedures and finalization of supporting Manuals and Guidelines and monitoring and evaluation protocols all related to institutional and financial preparation phase.

25. Provide input on development and operation of web Training PPSP.

26. Make sure all produced manuals and guidelines are properly disseminated and shared with relevant stakeholders

In particular for Team 2:

27. Develop instrument for assessing institution and funding condition of province and district/city pokja

28. Facilitate current institutional mapping in South Kalimantan, Central Java, East Java, Bali, and West Kalimantan, and consolidate the data

29. Prepare guideline on institutional strengthening of province pokja.

30. Provide input for draft Inpres PPSP

USDP Cell at PIU-T (Ministry of Public Works):

1. Provide the proposal to PIU-T with regard on PIU-T institutional set up.

2. Support to consolidate PIU-T annual work plan.

3. Support in disseminating PPSP (mainly stage 3 and 4) to the relevant national consultants and/or Professional Organization of Consultants at national level.



28

4. Assist in procurement of KMWs and KMPs 2011 (general support).

5. Assist in implementing training program to KMWs and their facilitators (PFs/CFs) for 4 regions.

6. Assist in implementing training program to KMPs and their facilitators at provincial level.

7. Provide support to the Pokjas of 10 cities in finalizing a Draft PM which includes selected city visits and office based coaching.

8. Finalize a generic ToR meant for procuring the KMPs and assisting the PIU-T in determining the scope of work (the required additional studies and designs) for the KMPs per city and consolidated per province.

9. Review the manuals and guidelines on CSS stage and Finalize Manuals and Guidelines supporting the PM stage.

10. Prepare training modules on CSS stage and PM stage with relate to technical aspects.

11. Review the status of SSK preparation of the 41 PPSP cities which were included in the 2010 (general review).

12. Initiate the development of quality assessment tools for the Draft and Final PM.

13. Develop realistic indicators and protocols for a monitoring and evaluation program for PPSP with initial emphasis on KMWs, KMPs and PFs/CFs performance.

14. Assist UC-IF with the organization and delivery of the training of PMU, PIUs and Provincial Pokjas and Provincial Satkers.


15. Build the capacity PMU/PIUs through ToT on WB and CSS facilitation.

16. Build the capacity of CFs/PFs and KMWs through ToT on White Book and CSS facilitation.

17. Develop practical guideline of White Book and CSS as complimentary of training modules.

18. Assist with preparation of ToR PFs/CFs.

19. Assist in procurement of KMWs 2011.

20. Develop “Hub-system” on website basis.

21. Support in developing White Book and CSS training materials/modules.

22. Support inputs to the facilitators recruitment plan.

23. Support inputs for PFs/CFs performance evaluation system and tools.

24. Provide inputs to update the FAQ re WB and CSS in the website.

25. Support to implement training program (ToT) to Provincial Pokjas.

26. Review CSS from 41 cities focusing on program in the priority area that serve the under served costumers.


27. Provide support to the Pokjas of 10 cities2 in finalizing a Draft PM which includes selected city visits and office

based coaching.

28. Finalize a generic ToR meant for procuring the KMPs and assisting the PIU-T in determining the scope of work (the required additional studies and designs) for the KMPs per city and consolidated per province.

29. Finalize Manuals and Guidelines supporting the execution of PM’s studies and designs.

30. Assist in assembling final ToRs and detailed scope of works for eligible provinces and related tender announcements.

31. Provide, if requested, general support to PIU-T with KMP procurement, tender evaluation etc.

32. Finalize the manual and guidelines describing the preparation of a Draft Program Memorandum. This manual will be based on the manual Tahap D prepared under ISSDP II and will incorporate the lessons learned while supporting the city Pokjas of 10 cities preparing a Draft PM.

33. Prepare training modules for the - to be recruited – KMPs, PFs/CFs and Provincial Satkers (PU) covering the PM Phase and more specific the preparation of a Draft PM and the provision of guidance during the execution of studies and designs and preparation of the Final PM.

34. Coordinate the planning and execution of a survey to evaluate the technical and non-technical performance of a small number of DEWATS systems.

35. Initiate the development of quality assessment tools for the Draft and Final PM.

2 Support in 3 cities (Denpasar, Banjarmasinn and Surakarta) out of the initial 13 cities has been suspended

because of an abolished or non-functioning Pokja Sanitasi.



29

36. Assist Team Monev in developing realistic indicators and protocols for a monitoring and evaluation program for PPSP Phase 4 and 5 with initial emphasis on KMP and PFs/CFs performance

37. Further detailing of scope and extend of USDP support services to PIU-T related to the implementation of PPSP Phases 4 and 5 and reaching consensus with PIU-T on this.

38. Assist UC-IF with the organization and delivery of the training of KMPs, PFs/CFs and Provincial Satkers (PU).

39. Review the status of SSK preparation of the 41 PPSP cities which were included in the 2010 program and determine eligibility (per province) to justify engaging KMPs for the PM Phase.

The planned PPSP activities and the USDP support activities during the next quarter (January-March 2011) are further elaborated in Table 3.1 below.

Table 3.1 PPSP Program Activities and USDP Support Activities scheduled for next quarter (January-March 2010)

No. PPSP Program Activities

Scheduled for next three months

Target Group

USDP Support Activities

through USDP Cells and/or Teams


incl. General Support Services

USDP

Activities

Corresponding

to

TOR section No

PMU USDP Cell at PMU (UC-PMU)

1 Support National Pokja AMPL as well as Steering Committee Team on finalization of the Draft of INPRES that now intends to address jointly the acceleration of the national programs for sanitation and water supply.

The small team of Pokja AMPL

Support and assist, whenever required, the small team that supports SC and government at national level.

Support the socialization of the Draft to proceed to the final formalisation by national authority.

4.T1

2 Networking with 2012 cities preparing SSK.

PMU and PIUs

Support PMU and PIUs, particularly PIU-AE, in the preparation of PPSP 2012.

1.T1

3 Networking with pre 2010 and 2010 cities preparing (Draft) Program Memorandum.

All PMU and PIUs

Support Pokjas at Provincial level and its SATKERs in preparing (Draft) Program Memorandum and its development of their communication and cooperation.

3.T1

4 Networking with AKKOPSI. The leaders and members of AKKOPSI

Support AKKOPSI for the development of their institutional capacity of national secretariat through technical assistance.

Support PIU AE and AKKOPSI for the preparation of the City Sanitation Summits for the year of 2011.

Assist PIU-AE and AKKOPSI in development of the initiation-providing concept of city sanitation rating at national level.

2.T2.3

2.T2.4

5 Hands-on capacity building and training for PMU and PIUs at national level.

PMU and PIUs’ staffs

Support the development of training modules and resource persons.

2.T1

6 Hands-on capacity building and training for Provincial and

Selected Provinces

Support the development of training 2.T1



30



Target Group





USDP

Activities

Corresponding

to

TOR section No

City/Regency Pokjas. and Kota/ Regency

modules and resource persons.

7 Support the implementation phase of MONEV and further development of the web based system.

All Pokjas at Provinces and Kota/regency

Support the implementation to applying the system.

5.T5

8 Support Pokja AMPL and PMU to develop proper data regarding obligations for the funding and investment planning at all levels of governments.

National Pokja AMPL

Support and assist the development of funding mechanism to support the effectuation of the ongoing policy and strategy.

4.T2.3

9 Executing recruitment of EHRA Facilitation Consultant to support implementation of EHRA survey at city level for the period January to June 2011.

Provincial and Municipal Pokjas, Local Entities

Ensure that the ToR for EHRA Facilitation Consultant on EHRA activities has been properly developed and updated to be submitted by PMU to INDII for EHRA Specialists over the period January to June 2011 using INDII funding.

1.T4

10 Kick-off PPSP 2011 by orienting and training to Provincial and Municipal Pokjas.

Provincial and Municipal Pokjas

Support in preparing draft TOR/proposal and facilitating the training.

2.T1.1

11 Roadshow to PIUs presenting 2011 web-based Monev (January).

Present and gather input and agreement on 2011 web-based Monev system.

12 Further monitor use of web-based Monev system and remove bugs found.

Assist PMU in monitoring results of web-based Monev.

13 Train Pokja kabupaten/kota and province as participants of PPSP 2011 phase sanitation strategy development.

Be a resource person.

14 Train Pokja kab./kota and province as participants of PPSP 2011 phase Program Memorandum and implementation.

Be a resource person.

15 Assess document quality of SSK 2010 cities focusing on 26 cities reporting complete SSK documents in the web-based Monev.

Manage quick assessment of SSK to continue to PM Stage. Assist PMU to manage response to city Pokja.

16 Provide support to USDP cell in PIU- AE, PIU-IF, and PIU-T.

By request, provide support.

PIU-AE USDP Cell at PIU-AE (UC-AE)

1 Conduct meeting on provincial selection for the 2011 and 2012 PPSP participants.

PMU/PIUs and Provincial

General support to the implementation of capacity building of advocacy and communications for

1.T1, 1.T2, 1.T4

2.T1, 2.T1.1.1



31



Target Group





USDP

Activities

Corresponding

to

TOR section No

Pokjas provincial levels. 2.T1.1.4, 2.T2.3

2 Conduct Provincial seminar on Regency/City networking.

Ministries that relate to PPSP,

AKKOPSI members

Provincial and District/City Pokjas

Capacity building and supporting for AKKOPSI, including facilitating coordination for City Sanitation Summit implementation (Banda Aceh).

Preparation of KSN III (IWWD) 2011, road to EASAN 2012 (pre-events; 2011).

City Sanitation Summit.

2.T1, 2.T1.1.1

2.T1.1.4, 2.T1.5

2.T2.3

3 Assessment of the additional criteria from each Province.

Provincial Pokjas

Supporting provincial government in advocacy.

Supporting pilot approach on provincial empowering.

1.T2, 1.T4

2.T1, 2.T1.1.1

2.T1.1.4, 2.T1.5

4 Preparation and production of material.

A number of various PPSP’s stakeholders

Communication materials development for a number of events, forums and potential communication channels of PPPS.

1.T1, 1.T2, 1.T4

2.T1, 2.T1.1.1

2.T1.1.4, 2.T1.5

4.T2.4

5 Dissemination communication and advocacy material.

A number of various PPSP’s stakeholders

Public campaign and media advocacy during PPSP events, such as CSS, KSN and other events.

Support in training courses and capacity building for each of PPSP’s stages for PIUs/PMU, KMW, KMP PF/CF and Pokjas.

Supporting on finalizing and disseminating of Program Management Manual.

Continuing regular road show and gathering to/with echelon 2 & 3 that relate to PIU- AE.

1.T1,,1.T2,,1.T4

2.T1,,2.T1.1.1

2.T1.1.4, 2.T1.5

4.T2.4

6 Assistance (road show) at Provincial level.

PMU/PIU’s and Provincial, district/city

General support to the implementation of capacity building of advocacy and communications for provincial levels.

2.T1, 2.T1.1.1

2.T1.1.4, 2.T1.5

4.T2.4

PIU-IF USDP Cell at PIU-IF (UC-IF)

1 Verification of Governor decree for provincial working groups and mayor decree for cities working groups and financial readiness of cities for PPSP

Develop capacity the members of PIU-IF to monitor, evaluate, and develop strategic inputs in developing pokja and ensuring financial support in province

1 T1.1.



32



Target Group





USDP

Activities

Corresponding

to

TOR section No

2011. and local level (by regular mini coaching).

Provide support to implementation of monitoring and ensuring institution and financial readiness of local government to engage in PPSP in the year 2011 and 2012.

2 Strengthening the provincial working group to be able to implement PPSP Program through guide / visit to provincial working groups.

Carry out institutional mapping, thematic training, institution strengthening and monev in 6 pilot provinces: South Sumatera, Central Java, East Java, Bali, west Kalimantan, and South Kalimantan.

Prepare guideline on institutional strengthening of province pokjas.

Develop strategic inputs to the Regulation of Minister of Home Affairs in emphasizing compulsory local budget support for PPSP implementation in local level.

Develop internalization model of SSK into routine program and budget plan in local level through synchronizing model of SSK and the Regulation of Minister of Home Affair No. 54/2010.

1.T1.1; 1.2;

2.T2.1; 2.2;

3 Prepare and agreed on tools for verification of institutional and financial readiness for province working group and cities working group for implementation of PPSP Program 2011.

Develop capacity the members of PIU IF to monitor, evaluate, and develop strategic inputs in developing pokja and ensuring financial support in province and local level (by regularly mini coaching).

Provide support to implementation of monitoring and ensuring institution and financial readiness of local government to engage in PPSP in the year 2011 and 2012.

5 T 5.1; 5.2; 5.3

4 Finalization of draft INPRES PPSP Program.

Provide input for draft INPRES PPSP. 1.T1.1

5 Training for Province Pokjas on facilitation of White Book and CSS.

Prepare training model and program PPSP 2011 based on Training Needs Assessment (TNA) results.

Preparing Grand Design

1.T1.3.

2.T2.1; 2.2



33



Target Group





USDP

Activities

Corresponding

to

TOR section No

Capacity Building PPSP.

Coordinate preparation of training materials (modules) for PPSP Training program 2011.

Prepare design, syllabus, and coordinate facilitation of training program for provincial pokjas on facilitation development of White book, CSS and Program Memorandum for Sanitation Sector (“MPSS”).

Evaluate training program PPSP 2011.

Workshop on Quality assessment of White book and CSS for PMU and PIU.

Prepare design, syllabus, and coordinate facilitation of workshop on quality assessment of White book, and CSS.

Training for Trainer (ToT) for PMU and PIU on facilitation of White book and CSS.

Preparing design, syllabus and facilitate implementation of training of trainers (ToT) of White books and CSS for PMU and PIU.

Evaluate training program.

2.T2.1.

Workhop and Exhibition (dissemination of PPSP program) for KMW.

Prepare design, syllabus, and coordinate facilitation of workshop and exhibition program for KMW.

2 .T2.1 ; 2..2

Facilitate the improvement of institutional design of PIU IF.

Facilitate the improvement of institutional design of PIU T.

2.T2.1

Support to PIU-T in recruitment and training for PF and CF.

Provide support to facilitator 2011 (CF and PF) training.

1.T1.1

1.T1.3

PIU-T USDP Cell at PIU-T (UC-T)

1 Organize the secretariat PIU-T to prepare the smooth implementation of PPSP in the year 2010 – 2014.

PIU-T Continued discussions with Directorate of Environmental Sanitation regarding operational PPSP issues, and manning of the PIU‐Technical (to date only one part‐time staff available); assist PPLP and PIU‐T in further internalizing the commitments and requirements from MPW for the successful implementation of PPSP.

2.T1.1

2 In cooperation with INKINDO, PIU-T will disseminate PPSP to Consultants from companies of INKINDO

Experts/Specialists from INKINDO

Provide support in preparing ToR and facilitating the dissemination.

1.T3



34



Target Group





USDP

Activities

Corresponding

to

TOR section No

members. members

3 Organize/Facilitate the panel to assess the quality of SSKs.

Municipal Pokjas

Provide support to assess the quality of SSKs through panel forum on SSK Quality Assurance.

1.T4

4 Executing tender process of KMWs recruitment (for SSKs development 2011) starting in January 2011.

KMWs PPSP 2011

Provide support to ensure ToR of KMW (consultants for SSKs facilitation) has been properly developed and updated for 2011 tender processing.

1.T3

5 Executing tender process of KMPs recruitment (for PM development) in the provincial basis by PU Provincial Satkers.

KMPs PPSP 2011

Provide support to PIU-T in developing KMP’s ToR (consultants for PM development).

6 Organize/facilitate recruitment of PFs/CFs.

PFs/CFs of PPSP 2011

Develop performance evaluation tools for evaluating existing facilitators and develop evaluation tools for recruitment the new facilitators.

1.T3

7 Organize/facilitate training to CFs/PFs.

PFs/CFs PPSP 2011

Support in developing ToR of training and support in facilitating the training.

1.T3

8 Mobilize the KMWs. Experst/Specialists of KMWs PPSP 2011

Support in training to Experts/Specialists of KMWs.

1.T3

9 Province-wise consolidation of the scope of work related to identified additional studies and designs for cities that are eligible to continue with PM phase.

PIU-T Assist the city Pokjas concerned with finalizing Draft Program Memorandum in 10 (former ISSDP cities + Banda Aceh and Pekanbaru).

Assist with determining which cities are eligible to continue for PM Phase on basis of the status of White Book and SSKs of the 41 2010 PPSP cities.

3.T.1

10 Finalization of ToRs for recruiting provincial KMPs.

PIU-T Assist with determining the scope of work, per province for the to be recruited KMPs and finalizing the ToRs.

3.T.1

11 Delegation of KMP procurement, contract management and monitoring & evaluation of the PM Phase to Provincial Satkers.

Prov. Satkers

Develop mechanism and seek consensus with PIU-PU to provide assistance to the offices of the Provincial Satkers in KMP procurement, contract management, quality assessment for which training programs will be developed.

2.T.1

3.T.1

12 Tendering and recruiting KMPs (including PM City and Provincial

KMP Assist with drafting tender announcements, public

3.T.1



35



Target Group





USDP

Activities

Corresponding

to

TOR section No

Facilitators), preferably for multiyear contracts.

consultations and evaluation as requested.

13 Ensure that KMPs follow standard procedures in preparing a Draft Program Memorandum.

PIU-T

KMP

Pokjas

Finalize Manual and Guidelines for the preparation of a Draft Program Memorandum.

Prepare related training material for training of City and Provincial Facilitators and consultants mobilized under KMP contract.

Assist with the training.

Assist with developing effective and measurable indicators to assess quality of Draft PM.

Develop mechanism and seek consensus with PIU-PU to monitor preparation and effectiveness of Draft PM is a number of cities, obtain feed back to ensure refinement of procedures, manuals and guidelines and quality of the document produced.

2.T.1

4.T.1 (4.T.1.1, 4.T.1.2 and 4.T.1.3)

5.T.1

14 Ensure that KMPs follow standard formats for master planning, feasibility studies and detailed engineering designs.

PIU-T

KMP

Pokjas

Finalize Manual and Guidelines for the preparation of Master Plans, Feasibility Studies, AMDAL and LARAP and Detailed Engineering Designs.

Prepare training material for training of consultants experts mobilized under KMP contract.

Assist with the training.

Assist with developing effective and measurable indicators to assess quality of studies and designs.

Develop mechanism and seek consensus with PIU-PU to monitor preparation of studies and designs in a number of cities, obtain feed back to ensure refinement of procedures, manuals and guidelines and quality of the documents produced.

2.T.1

4.T.1 (4.T.1.1, 4.T.1.2 and 4.T.1.3)

5.T.1

15 Organize/Facilitate a panel to assess the quality of DPM and the identified Master Plans, Feasibility Studies, AMDAL+LARAP and Detailed Engineering Designs.

Pokjas

KMP

Provide support to assess the quality of DPM and Studies and Designs through panel forum on Quality Assessment and Quality Assurance.

5.T.2



36



Target Group





USDP

Activities

Corresponding

to

TOR section No

16 Develop standard procedures and standard documents for procuring works, goods and services under PPSP Phase 5.

PIU-T Assist with developing standard procedures and documents for procuring works, goods and services under PPSP Phase 5.

4.T.1 (4.T.1.1, 4.T.1.2 and 4.T.1.3)

17 Contract management, construction supervision, quality assessment and control of works and goods contracts, including commissioning procedures under supply and installation of goods contracts.

PIU-T Assist with developing standard procedures, manuals and guidelines related to contract management, construction supervision, quality assessment and control of works and goods contracts, including commissioning procedures under supply and installation of goods contracts.

4.T.1 (4.T.1.1, 4.T.1.2 and 4.T.1.3)

5.T.2

18 Contract management and quality assessment and control of service contracts.

PIU-T Assist with developing standard procedures, manuals and guidelines related to contract management and quality assessment and control of service contracts.

4.T.1 (4.T.1.1, 4.T.1.2 and 4.T.1.3)

5.T.2

3.3 Quarterly bar charts of activities for PPSP and USDP

The bar chart of activities for the period January-March 2011 for PPSP, as prepared by USDP for the PMU and PIUs from available information, is presented in Figure 3.1. The bar charts of activities for the four USDP Cells for the period January-March 2011 are presented in Figure 3.2 u/i Figure 3.5.



37

Figure 3.1 Bar chart of activities for PPSP

PPSP Workplan 2011

2010

Dec

emb

er

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gust

Sep

tem

ber

Oct

ob

er

No

vem

ber

Dec

emb

er

A PMU

Consolidation of the PMU & PIUs work plan related to the implementation of 2011 PPSP

Preparation of syllabus and orientation material

Advocacy at decision maker level

Advocacy mass media for PPSP promotion

Conduct the 2011 program management workshop

Training on PMM for Provincial Pokjas (including Monev web-based)

Issue the Appointment Letter of 2012 PPSP to Regency/City in each Province

Conduct the Orientation of PMU and PIUs re the preparation of White Book and SSK (including Monev web-based)

workshop

Conduct the Orientation of PMU and PIUs re the preparation of White Book and SSK workshop

Agreement on QA tools of White Book

Launch the 2010 PPSP's Report

Training PMU and PIUs re PPSP Monev system

Assessment on Monev result of the PPSP's Implementation 1st Quarter

Training on adult learning methods and facilitation technics

Training on communication management aspect for Provincial Pokja

Assesment on Monev result of the PPSP's Implementation 2nd Quarter

Practice of White Book QA mechanism

Conduct the mid year evaluation of PPSP implementation workshop

Agreement on QA tools of SSK

Assesment on Monev result of the PPSP's Implementation 3rd Quarter

Training media relation for TTPS (PAN)

Practice of SSK QA mechanism

Conduct the end of year evaluation of PPSP implementation workshop

Distribute the assesment result for White Book and SSK QA, with Action Plan for Regency/City to Province

Report writing

Launch the 2011 PPSP's Report

Assesment on Monev result of the PPSP's Implementation 4rd Quarter

Conduct the end of year evaluation of PPSP implementation workshop

PPSP Stages/Activity DetailsNo.

2011



38

Bar chart of activities for PPSP (Cont’d)

2010

Dec

emb

er

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gust

Sep

tem

ber

Oct

ob

er

No

vem

ber

Dec

emb

er

B PIU-AE

Conduct small team meeting on city selection criteria

Conduct meeting on provincial selection for the 2011 PPSP participants

Conduct Provincial seminar on Regency/City networking

Assesment of the additional criteria from each Province

Conduct small team meeting to identify material requirement

Preparation and production of material

Dissemination communication and advocacy material

Preparation and absorption verification tool

Assistance (roadshow) at Provincial level

Conduct training for Provincial Pokja on White Book and SSK assesment related to communication, community

empowerment and private sector

Conduct PMU and PIUs orientation workshop on QA for communication aspects, community empowerment,

gender and poor inclusive, as well as private sector for White Book and SSK

Conduct meeting on provincial selection for the 2012 PPSP participants

Conduct Provincial seminar on Regency/City networking

C PIU-IF

Verification at the Governor or Regent/Mayor Decree regarding Pokja formation

Assistance (visit) Provincial Pokja in order to Strengthening the Institutional and Budgeting Plan

Preparation and agreement verification tool

Finalisation Draft Presidential Decree PPSP Program

Consolidation of the institutional and budget plan status

Conduct training for Provincial Pokja on White Book and SSK assesment related technical aspect

Conduct PMU and PIUs orientation workshop on QA Institutional and Financial aspect within White Book and SSK

Distribution of the preparation of Regional Budget (APBD) Permendagri

Distribution the Ministry of Home Affair Circular Letter regarding regional PPSP Implementation

Distribution the Institutional Preparation and Indicative Activities

Conduct Provincial seminar on PPSP implementation


2011



39

Bar chart of activities for PPSP

2010

Dec

emb

er

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gust

Sep

tem

ber

Oct

ob

er

No

vem

ber

Dec

emb

er

D PIU-T

Issue KMW and KMP assigment letter by TTPS

Preparation of the tools and performance assesment mechanism

Conduct KMW and KMP orientation workshop (TA coaching for KMW and other aspects)

Conduct KMW and KMP orientation workshop for the implementation of EHRA

Training Provincial Pokja on the White Book and SSK assesment related to technical aspect

Conduct PMU and PIUs orientation workshop on QA Technical aspect within White Book and SSK

Training Provincial Pokja on the EHRA study implementation

Assesment on KMW performance

E Provincial Pokja

Conduct Pokja internal meeting to set up the additional criteria for networking

Conduct regency/city networking interest workshop at Provincial level

Submission of Provincial Proposals

F City Pokja

Develop EHRA and White Book

Develop SSK

Public consultation SSK


2011



40

Figure 3.2 Bar chart of activities for USDP cell at PMU

Bar Chart of Activities for the USDP Cell at PMU

1 2 3 4

OUTPUTS

PM

U

AE IF T 1 2 3 45 6

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gu

st

Sep

tem

ber

Oct

ob

er

No

vem

ber

Dec

emb

er

Support and assist the government through POKJA AMPL in guarding the implementation of RPJMN and MDG's S L S

Support the government in final drafting of new national policy and strategy addressed to the PPSP and its stipulation by law (INPRES) S L S

Support and assist PMU and PIU Cell-AE to develop strategy communication for the socialization of the legal and stipulated policy of PPSP, L S S S

Support the government, through the POKJA AMPL, in socialization of the INPRES of PPSPand its stipulation by law (INPRES) L S S

Support PIU Cell-AE in carrying out the socialization of the legal and stipulated policy of PPSP, L S S

Support the POKJA AMPL, in preparing the guidelines for the implementation of the INPRES of PPSP, L S S S

Facilitate and assist National POKJA AMPL to prepare the National Conference of Sanitation Development, S L S

Facilitate and assist PMU in preparing the decree of the obligations of the investment budget, L S

Support PIU Cell-IF in facilitating its Ministry in dissemination of the decree regarding the setting up of the obligations of the investment budget, L S S S

Facilitate PMU and assist PIU of AE providing networking with AKKOPSI for the preparation and conducting of City Sanitation Summits L S S

Support and assist PMU and PIUs to establish new strong organization and its network, functional operation and its professional human resource involvement, L S S

Support and assist PMU, as well as the national working group for Water and Sanitation (POKJA AMPL), the framework of regionalization of the POKJA, L S S

Support PMU to convince the well establishment of institutional set up of the local POKJA of AMPL in the framework of regionalization of the POKJA, L S S

Support and assist PMU in the need of HRD and the applying the multidiscipline experts to perform the quality of services L S

Support and assist PMU as well as PKJA AMPL in the development and implementation of communication strategy,

e. Support and facilitate PMU in the context of knowledge management,L S

Support and assist PMU in carry out issues in the context of knowledge management, L S

Support PMU and PIU of AE providing networking with AKKOPSI for the development of their institutional capacity building, L S S

Support PMU and PIU of AE in the development and implementation of the concept of city sanitation rating at national level, L S S

Specific support to Team-6 in implementation of MONEV system and further effective utilization of the web based system L S L

Assist PMU in the applying system of Web-based MONEV. L S L

Assist PMU and PIU-IF in developing web-based Training Center administration/management S L S S

Advocate the involvement of POKJA AMPL in city selection S L S

Support the preparation and implementation of city selection workshop S L S

Support PMU in providing input to municipal selection conducted by provinces L S S S

Provide consideration to determine cities to be selected on PPSP 2012 L S S

Facilitate PMU in supporting sosialization of "Surat Edaran" L S S

Develop PFs/CFs performance monitoring system L S S S

Provide input to facilitator recruitmen plan; including input for facilitator training sylabus S L S

Facilitate PMU in supporting the selection of facilitator for PPSP 2012 L S S

Facilitate PMU in supporting facilitator training by providing the latest PPSP material S L S

Support PMU in coordinating the follow up activity to increase the capacity of the existing facilitator L S S

Support PMU in providing input to institutional readiness monitoring L S S

Provide consideration for PMU on the follow up the result from institutional readiness monitoring L S S S L

Assist in identifying information on activities related to city selection and status readiness to be taken into PPSP Website L S S L

Support the implementation of regional roadshow for institutional preparation of PPSP 2011 S L S

Assist to communicating cities selection and status readiness through PPSP website (www.sanitasi.or.id) S L S S

Assist in maintaining and updating website related to city selection process S S S S L

2. Large number of cities

are mobilised to develop

poor-inclusive City-wide

Sanitation Strategy

KEY TASKS AND ACTIVITIES

Roles: lead (L)/supporting(S)

USDP-CELLS TEAMS

2011USDP SUPPORT: USDP CELL at PMU

2.1 Support government (POKJA AMPL/PMU and PIUs) in annual process of city selection

1. 1. Support the government to provide the national policy and strategy of the urban sanitation development and its sustainable of the 1. Major task to assist in

all issues relevant to the

development of active

and sustainable entities at

the four participating

Ministries handling PPSP

institutional aspect.

1.3 Support the development and implementation of a complete MONEV system and assist the operation for the full period of the project

1.2. Support and assist the government through POKJA AMPL and PMU the continuous collaboration among the POKJA’s divisions in more intensive ways of coordination and communication , with high quality performance,



41

Bar chart of Activities of USDP Cell at PMU (Cont’d)

1 2 3 4

OUTPUTS

PM

U

AE IF T 1 2 3 45 6

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gu

st

Sep

tem

ber

Oct

ob

er

No

vem

ber

Dec

emb

er

Review Practical Guideline needed S S L

Technical support to get TTPS approval on final draft of all manual needed, if any L S S

Maintain and complete the monitoring system on CSS development conducted by municipal L S S

Support the coordination of White Book and CSS evaluation S S L

Advocate TTPS to be involved in White Book and CSS public consultation S S L

Support the implementation of SSK Preparation Learning Forum (lesson learned) L S S

Deliver every latest manual/guideline/practical guideline into website L S S L

Assist in maintaining and updating website related to SSK preparation L S S L

UC-AE

Review and completed the White Book and CSS guideline/manual regarding communication, PMJK and private sector involvement aspects S L

Develop practical guideline, as needed S L

Support the White Book and CSS monitoring regarding communication, pmjk, and private participation aspects S L

Provide inputs to update the FAQ on website based on PPSP lesson learned 2010 S L

UC-IF

Review White Book and CSS guideline and manual regarding strategic planning, institutional, and financial aspects S L

Review and complete the facilitating manual for facilitator S L

Support the White Book and CSS monitoring regarding institutional and financial aspects S L


UC-T

Review White Book and CSS guideline and manual regarding technical aspect S L

Support the White Book and CSS monitoring regarding technical aspect S L


Support the coordination of TOT S L

Assist in providing training material regarding PPSP in general (including the latest progress in PPSP) S L

Ensure all related material, manual, practical guideline available for PF/CF training S L

Assist in developing web-based Training Center administration/management L S

Support to identify intitution/local entity to be the EHRA implementor and data management S L

Support the consolidation with related training center (at MPW and MOHA) L S

Assist PMU in monitoring the performance of PF and CF regularly monitored as well as provide coaching when necessary S L

Develop web-based "hub-system" in order to support CFs and PFs S L

Support the hub-system implementation S L

Collect, documentation, and distribute lesson learned from PPSP cities L S


Identify national/regional learning institution to serve as resources center(s) for the training and facilitation


USDP-CELLS TEAMS


2.2 Review and streamline the CSS process to enable scalling up the CSS while maintaining quality and local ownership

2.3 Train PFs/CFs via TOT and provide coaching and facilitation regarding planning process and product

2.4 Provide guidance and support to CFs and PFs to ensure that CSS are of a high quality, poor inclusive and lead to action plans for pro-poor

investments



42

1 2 3 4

OUTPUTS

PM

U

AE IF T 1 2 3 45 6

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gu

st

Sep

tem

ber

Oct

ob

er

No

vem

ber

Dec

emb

er

Support PMU in coodinating TNA to PMU/PIUs member S L

Advocate the importance of PPSP training to all PMU/PIUs member S L

Develop specialist consultants database S L

Assist PMU and TTPS to coordinate with other urban sanitation programs L S

Maintain and update USDP website (public and internal user) L S

Maintain and update PPSP website due to www.sanitasi.or.id L S

Support in desaigning and assist implementation of the workshop or knowledge sharing event (learning forum) L S S

Support the establishment of "communication forum" for coordinating with other urban sanitation sector projects and programs L S S

Compile lessons learned and training material for workshops / knowledge sharing events L S

Support to coordinate the development of guideline/manual/practical guideline needed L S S

Deliver guidelines/manuals/practical manual related to program memoranda into PPSP website L S S

Support the facilitation of sorting SSK programs into funding resources S L

Support PMU in consolidating/channeling the program memoranda to central funding S S L

Support the coordination of review SSKs that will be taken into program memoranda S S L

Support the facilitation of small-scale municipal pilot project S S L

Support to consolidate the selection of pilot project S S L

Support the coordination of implementation stages S S L

Deliver all standard document for program memoranda and implementation into PPSP website S S L

Develop the program memoranda and implementation preparation progres report periodically S S L

Advocate related ministries about the importance to make SSKs as major requirement in urban sanitation development program L S

Advocate private sector and donors about the importance to make SSKs as major requirement in urban sanitation development L S

Provide input on sylabus and implementation of program meoranda and implementation training for TTPS S S L

Assist PMU to develop "A Case Study Book" L S S

5.Technical and

administrative guidelines

and procedures for the

preparation, financing and

implementation of urban

sanitation investments

developed or updated as

necessary, are formally

adopted and disseminated

widely


3. Municipalities have

access to skilled human

resources for sanitation

advocacy, planning, and

the formulation and

implementation of

technical proposal

4. Quality technical

proposals, based on poor-

inclusive SSKs are

developed and being

implemented with

municipalities playing the

lead coordinating role

4.1 Provide technical assistance and quality assurance to both locally funded and centrally co-funded proposals arising from SSKs, and to their

implementation


USDP-CELLS TEAMS

2011

3.1 Ensure the technical capacity of PMU/ PIUs and a high quality technical assistance to PFs/CFs and Pokjas (indirectly) including assistance from

specialist consultant

USDP SUPPORT: USDP CELL at PMU

5.1 Ensure that municipalities and provincial governments have all necessary standard documents, for city sanitation planning, preparation of

technical proposal / program memoranda, procurement and implementation

5.2 Advocate for, and support government in, the establishment of operational links between SSK formulation and access to finance for sanitation

improvement; clarify and communicate to local governments the available financing options and mechanism, advocate for, and support the

development of an urban sanitation investment framework at national level, document and disseminate nationally lessons learned in advocacy to

inform strategy and decision making at national level

3.2 Assist PMU and PIU with ongoing support and guidance to all cities in the PPSP via : website, making available guidance note, manuals, and

other advisory material, networking events and national or regional workshops ensuring close cooperation and good coordination with other

projects and programs in urban sanitation sector

4.2 Ensure that program memoranda are pro-poor, address the expressed needs of under served customers and work towards the national target of

eliminating open defecation

4.3 Facilitate small-scale municipal pilot project to resolve key challenges identified in SSK

Bar chart of Activities of USDP Cell at PMU (Cont’d)



43

1 2 3 4

OUTPUTS

PM

U

AE IF T 1 2 3 45 6

Janu

ary

Febr

uary

Mar

ch

Apr

il

May

June

July

Aug

ust

Sep

tem

ber

Oct

ober

Nov

embe

r

Dec

embe

r

Develop PPSP monitoring and evaluation system L S L

Select lesson learned of PPSP progress during 2010 - 2012 in updating the PPSP website L S

Select lesson learned of PPSP progress to be published through Percik or other publication L S

Develop monitoring systems to ensure that a holistic approach to sanitation improvement is maintained at the implementation stage L S S L

Develop monitoring system on absorption of SSK program in the city planning process S S L

Develop LFA to tracking the outcome of physical works S S L

Deliver approved LFA into PPSP website S S L

Develop evaluation and monitoring system based on the LFA S S L

Develop monitoring system for implementation under DAK L S S L

Develop system for outcome monitoring of investments under DAK in terms of effectiveness and equity of benefit L S S L

* L=Lead role S=Supporting Role

6. Systems are

operational at national,

provincial and city level

for monitoring the

progress and outcome of

new (urban sanitation)

investments with

particular reference to

quality and equity



USDP-CELLS TEAMS


6.5 Establish a system for monitoring of the technical quality of physical works being implemented (under DAK), as well as the effectiveness and

equity of benefits related to these works

6.1 Design of a monitoring framework for PPSP and ensure that lesson learned are used to inform national strategy and decision making

6.4 Monitor the implementation of physical works and the outcome of new investments (small scale work will generally be managed by the

municipality, with larger investments implemented by central government via MPW)

6.2 Monitor the quality of PPSP activities to ensure quality of city planning process, as well as the program memoranda and fostering of municipal

ownership

6.3 Monitor the implementation of the CSS by the cities/regencies for full range of activities prioritized by the CSS

Bar chart of Activities of USDP Cell at PMU



44

Bar chart of Activities of USDP Cell at PIU-AE

1 2 3 4

OUTPUTS

PM

U

AE IF T 1 2 3 45 6

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gu

st

Sep

tem

ber

Oct

ob

er

No

vem

ber

Dec

emb

er

Support PIU Advocacy and Empowerment to coordinate the districs/cities selection process C L S S L S S

Coordinate support to provide advocacy and communication materials and tools needed in city selection process C L S S L S S

Support PIU Advocacy and Empowerment in developing general criteria of criteria for PPSP 2012 district/city targeted C L S S S S S

Support PIU Advocacy and Empowerment in monitoring the municipal selection conducted by provinces S L S S L S S

Support PIU Advocacy and Empowerment in facilitating the additiional province or municipal, if any S S S S L S S S S

Support the advocacy and campaign materials and tools for socialization of "Surat Edaran" C L C S S C S S S

Provide input to facilitator recruitmen plan; including input for facilitator training sylabus S C L S

Provide input to PFs/CFs performance monitoring system S S S S L

Facilitate PIU AE in facilitator training by providing advocacy, communication, PMJK and private sector promotion materials S L S S S S S

Provide advocacy and communication material to institutional readiness monitoring events L C S S L

Review Practical Guideline needed L S S S S S

Technical support to get TTPS approval on final draft of all manual needed, if any L S S S

Maintain and complete the monitoring system on CSS development conducted by municipal L S S S S L

Support the coordination of White Book and CSS evaluation C S S L S S S S L

Advocate TTPS to be involved in White Book and CSS public consultation L C S S C S

Support the implementation of SSK Preparation Learning Forum (lesson learned) L C S S C S

Deliver every latest manual/guideline/practical guideline into website L C S S S

Assist in maintaining and updating website related to SSK preparation L S S S C S

Support training preparations, and content of communications, PMJK and private sector participation aspects S L S S

Provide materials and tools of training as needed C L C C S S S S S

Support the White Book and CSS monitoring regarding communication, pmjk, and private participation aspects S L S S C

Support "hub-system" implementation regarding communication, PMJK, and private sector participation aspects C L S S C

Knowledge transfer to PIU AE regarding communication, PMJK, and private sector participation aspects L C S S S

Develop promotion and advocacy event for program memoranda S L S C C S

Contributing to advocacy, communication and social campaign materials in PPSP website as tool for PPSP stakeholders C L C C S S S S S

Develop practical guidance and act as trainer/resource person in pmjk campaign training, both theoritical and practical training S L C S

Support in providing and developing display, sanitation campaign material and distribution materials in sharing event C L S S S S S S S

Support PMU's knowledge management to conduct knowledge event regarding PMJK and hygiene promotion and sanitation at national level L C S S

Support PMU's knowledge management to conduct knowledge event regarding public private partnership issues L S S S

Support implementation of City Summit and Rembuk Sanitation National event L C S S S S S S S

Maintain the relationship with other program/projects through meetings and advocacy/communications event participation/support L C S S

Strengthen sanitation stakeholders in partnership, alliances and networking, including the media circle in national and local level L C S S





the formulation and

implementation of

technical proposal









Sanitation Strategy

1.1 Support government (TTPS/PMU and PIUs) in annual process of city selection





investments

Roles: lead(L)/supporting(S)

USDP-CELL TEAMSUSDP SUPPORT: USDP CELL at PIU - AE

2011


Figure 3.3 Bar chart of activities for USDP cell at PIU-AE



45

Bar chart of Activities of USDP Cell at PIU-AE (Cont’d)

1 2 3 4

OUTPUTS

PM

U

AE IF T 1 2 3 45 6

Janu

ary

Febr

uary

Mar

ch

Apr

il

May

June

July

Aug

ust

Sep

tem

ber

Oct

ober

Nov

embe

r

Dec

embe

r

Support the facilitation of sorting SSK programs into funding resources C C L S L S

Provide program memoranda training material, regarding social and private funded program S C L S

Support the implementation of program memoranda for PFs and CFs S S S L S L S

Support the facilitation of program memoranda preparation under UC-T coordination S S S L L

Support the consolidation of program memoranda that funded by society and private S S S L L

Support the facilitation on revising the program memoranda funded by society and private S S S L L

Support the review of SSK focusing on the program in the area of under served customer L C C

Provide advocacy, communication, and campaign material for project preparation S C L S L S

Facilitate the social marketing and mobilization, also community preparation for the implementation of the pilot project S L S C C

Provide program memoranda and implementation advocacy and communication material to be distributed to province and municipal S C S C L

Provide program memoranda and implementation advocacy and communication material to be distributed to related ministries S C S L L

Provide program memoranda and implementation advocacy and communication material to be distributed to related private sector or donor S C L L

Support advocacy of program memoranda and implementation to various parties S C L L

Provide advocacy material needed in program memoranda and implementation training for TTPS C S S L L

Provide input on sylabus and implementation of program meoranda and implementation training for TTPS C S S L L

Support in internal regular PPSP progress update and consolidation among PIU team and high ranking official government of Health Ministry S L S C C

Develop popular version of lesson learned into a periodically publication L C S S S S S S C

Deliver lesson learned that experinced during undertake the PPSP facilitation S L S S S S S S C

Provide input to the monitoring and evaluation system that being developed S S S S S S S S L

Provide input to the monitoring and evaluation system S S S S S S S S L

Provide input to the system of SSK absorption in the city planning process S S S L S S L S S

Provide input to the LFA S S S S S S S S L

Provide input to the evaluation and monitoring system S S S S S S S S L

Provide input to the monitoring for implementation under DAK S S S S S C L

Provide input to the system for outcome monitoring of investment under DAK S S S S S C L

5. Systems are



for monitoring the



investments with


quality and equity



ownership






4.Technical and









widely









inclusive SSKs are

developed and being

implemented with


lead coordinating role


implementation




Roles: lead(L)/supporting(S)

USDP-CELL TEAMSUSDP SUPPORT: USDP CELL at PIU - AE

2011




46

Figure 3.4 Bar chart of activities for USDP cell at PIU-IF

Bar Chart of Activities for the USDP Cell at PIU - IF

1 2 3 4

OUTPUTS PMU

AE IF T 1 2 3 45 6

Janu

ary

Febr

uary

Mar

ch

April

May

June

July

Augu

st

Sept

embe

r

Oct

ober

Nove

mbe

r

Dece

mbe

r

Facilitate PIU Institutional in supporting city selection workshop C L S S L C S

Facilitate PIU Institutional in supporting the municipal selection monitoring C L S S L C S

Support PIU Institutional in conducting institutional and financial readiness monitoring for PPSP 2011 municipals C S L S S C C

Support PIU Institutional in preparing draft Surat Edaran regarding budget allocation and requirement for PPSP 2012 S S C L

Support the socialization of the "Surat Edaran" S S L S S C S S C

Review White Book and CSS guideline and manual regarding strategic planning, institutional, and financial aspects S S C S L S S

Review and complete the facilitating manual for facilitator S S L S S C S S S

Support the White Book and CSS monitoring regarding institutional and financial aspects C S L C S

Provide inputs to update the FAQ on website based on PPSP lesson learned 2010 S S L S S C S S S

Develop PF/CF training plan S S L S S C C C S

Develop province training plan S S L S S C C C S

Support the development of training center (selected) training plan S S C S S L S S S

Provide institutional and financial training materials for PFs/CFs training S S C S S L S S S

Coordinate the collection of all training materials S S L S S S S S S

Support the implementation of TOT on White Book and CSS for province S S L S S C S S S

Support the implementation of KMW training S S S L S S L S S

Support the White Book and CSS monitoring regarding institutional and financial aspects S S C S S L S S S

Support "hub-system" implementation regarding institutional and financial aspects S S S S S L C S S

Support PIU Institutional in preparing facilitator recruitment plan (PPSP 2012) S S S L S S C S S

Support the implementation of facilitator recruitment (PPSP 2012) S S S L S S C S S

Develop facilitator training plan for PPSP 2011 and 2012 S S L S S S S S S

Develop cylabus for facilitator training S S L S S S S S S

Support the implementation of facilitator training S S L C S S C S S

Support the refreshment training for facilitator S S L C S S C S S

Prepare the institutional and financial material for facilitator training S L

Provide input to PFs/CFs performance monitoring system S C C L

Support the implementation of institutional readiness monitoring for PPSP 2012 municipal C L C

Arrange and conduct TNA for PMU and PIUs member S S L S S S S S S

Support TNA result to UC-T L

Support for institutional and financial aspect in developing the draft of program memoranda S L

Desaign and develop PPSP 2011 training program, including develop web-based PPSP training program (TNA on-line) S S L S S S S S S

Prepare training module for PPSP 2011 (selected training program) S S L S S S S S S

Conduct TOT for PMU and PIU regarding facilitation on White Book and CSS preparation S S L S S S C S

Support in updating Guideline of institutional preparation and PPSP indicative activities for province and municipals S C L S

Support the preparation of the strengthening the Pokja provinces guideline in terms of PPSP facilitation to municipals S C L S

Support the implementation of Pokja training for province S S L S S C S S S

Support in updating the Guideline of financial sources and mechanism for sanitation development C S C S S L S S S

Prepare the guidance note of financial aspect to program memoranda preparation S S C L

Support the implementation of workshop regarding financial sources and mechanism S S L S S C S S S

Provide input (guidance note material) to sanitation funding workshop S S C S S L S S S










the formulation and

implementation of

technical proposal




Sanitation Strategy

1.1 Support government (TTPS/PMU and PIUs) in annual process of city selection





investments

2011

USDP-CELLS TEAMS


USDP SUPPORT: USDP CELL at PIU - IFRoles: lead (L)/supporting(S)



47

Bar chart of Activities of USDP Cell at PIU-IF (Cont’d)

1 2 3 4

OUTPUTS

PMU

AE IF T 1 2 3 45 6

Janu

ary

Febr

uary

Mar

ch

Apr

il

May

June

July

Aug

ust

Sept

embe

r

Oct

ober

Nov

embe

r

Dec

embe

r

Support to syncronize SSK program into available funding resources S S S S S C L C S

Support UC-T in conducting consolidation of various funding resources to achieve initial funding agreement S S C L S C S S S

Undertake TNA for PFs/CFs training on program memoranda C S L

Provide institutional and financial aspects training material for PFs/CFs program memoranda training C L C

Consolidate program memoranda training material needed S C L

Support the implementation of program memoranda training for PFs/CFs L S C

Support the facilitation of program memoranda preparation under UC-T coordination S L S C

Support the consolidation of program memoranda that funded by central or province S S L S S C S C S

Support the facilitation on revising the program memoranda funded by central or province S S L S S C S C S

Support in develop logframe for program lead to fulfill target of eliminate open defecation L

Support in develop detail institutional arrangement of the program for under served customer S S C S L S S S

Support in develop detail funding arrangement of the program for under served customer S S L S C S S S

Facilitate institutional preparation for the implementation of pilot project S C L

Facilitate the development and preparation of funding mechanism for the pilot project S C L

Provide assistance in preparing the Manual / Guideline for Draft and Final Program Memorandum S C L

Organize coordination event between central and provincial Pokja AMPL to consolidate commitment among all S L C

Support in updating the Guideline of financial sources and mechanism for sanitation development S C L

Prepare the guidance note of financial aspect to program memoranda preparation S S L C

Support the implementation of workshop regarding financial sources and mechanism S S L S S C S S S

Deliver lesson learned that experinced during undertake the PPSP facilitation S S L S S S S S S

Provide input to the monitoring and evaluation system that being developed S S L

Provide input to the monitoring and evaluation system desaign S S L

Provide input to ensure the results from monev system (especially in terms of institutional and financial) are prepared and used for policy development

Facilitate province to monitor the absorption of SSK program in annual city development plan C L S

Provide input to the system of SSK absorption in the city planning process C L

Provide input to the LFA S S S S S S S S L

Provide input to the evaluation and monitoring system S S C S S C S S L

Provide input to the monitoring for implementation under DAK S L C

Provide input to the system for outcome monitoring of investment under DAK S C L








5. Systems are



for monitoring the



investments with


quality and equity



ownership






4.Technical and









widely



2011

USDP-CELLS TEAMS





inclusive SSKs are

developed and being

implemented with


lead coordinating role.

USDP SUPPORT: USDP CELL at PIU - IFRoles: lead (L)/supporting(S)


implementation



48

Figure 3.5 Quarterly bar chart of activities for USDP cell at PIU-T

Bar Chart of Activities for the USDP Cell at PIU - T

1 2 3 4

OUTPUTS

PM

U

AE IF T 1 2 3 45 6

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gu

st

Sep

tem

ber

Oct

ob

er

No

vem

ber

Dec

emb

er

Facilitate support during city selection workshops S S L S

Assist with preparation of ToR KMWs (for KMWs recruitment in 2012) S L

Support to identify and determine the needs of facilitators for PPSP 2012 S S L

Provide inputs to the facilitator recruitment plan, including input for facilitators training sylabus S S L

Provide input to PFs/CFs performance monitoring system S S S L

Review White Book and CSS guideline and manual regarding technical aspect S L

Support the White Book and CSS monitoring regarding technical aspect S S L

Develop White Book and CSS Training Modules S S L S

Develop Practical Guideline (as complementary of White Book and CSS Training Modules) S S S L S

Provide inputs to update the FAQ re White Book and CSS based on PPSP lessons learned 2010 S S L

Prepare criterias, job discription and performance evaluation tools S S L S

Support the preparation of training material for CF/PF Training and KMWs Training (based on TNA results) S S S L

Assist with preparation of ToR Provincial and City Facilitators S S L

Support the training of the Provincial and City Facilitators S S L S

Support the training of the KMWs S S L S

Support the White Book and CSS monitoring regarding technical aspects S S S S S L

Support "hub-system" implementation regarding technical aspects S S L S

Provide regular coaching to PFs/CFs and KMWs (regional basis) S L

Support "hub-system" implementation regarding technical aspects S S L S

Support to implement ToT to PMU/PIUs re facilitation on White Book and CSS S L

Provide support to PIU-T with implementation of quality assessment (white Book and SSK) through panel forum S L S

Assist with delivering training programmes for the use of PM Manuals / Guidelines based on TNA program S S L S

Provide technical expertise to assist Pokjas to use various manuals and guidelines S L

Design quality assessment tools for technical designs, tender documents, contracts etc. S L S

Provide support to PIU-T with implementation of quality assessment S L S

Provide inpiuts to update related Manuals, Guideline and FAQ on White Book and CSS to be uploaded on the website. S L

Support knowledge event on priority setting approach S S S L

Support knowledge event on system choice and technology options on sanitation S S S L

Support and provide input on White Book and CSS regional workshop (on regional basis and on selected cities) S S S L

Support the implementation of panel forum in Quality Assessment of White Book and CSS S S S L S

USDP SUPPORT: USDP CELL at PIU - TImplementation Roles* 2011

USDP-CELLS TEAMS










Sanitation Strategy

1.1 Support government (PMU and PIUs) in annual process of city selection




investments






the formulation and

implementation of

technical proposal



49

Bar chart of Activities of USDP Cell at PIU-T (Cont’d)

1 2 3 4

OUTPUTS

PM

U

AE IF T 1 2 3 45 6

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gu

st

Sep

tem

ber

Oct

ob

er

No

vem

ber

Dec

emb

er

Assistance to city Pokja finalizing Draft Program Memorandum (13 initial cities) S S S S L

Assist PIU-T with preparation ToRs for provincial KMPs S L

Develop Manual/Guideline for the preparation of Draft and Final Program Memorandum S L

Further define supporting role of USDP-Cell S&D S S S L

Finalization mapping funding sources and preparation Sanitation Financing guideline S S L S

Provide technical training material for KMPs S S L S

Assist with delivering of training programs for KMPs S S L S

Provide technical training material for PFs/CFs Program Memorandum training S S S L

Assist with delivering of training programs for PFs / CFs S S L S

Provide general support to the preparation of Draft and Final Program Memoranda S S S S S L

Support organisation of specific coaching clinics for KMPs & CFs/PFs related to PM Phase S S S L

Provide assistance with Workshop on Evaluation and Lessons Learned PM Preparation S S S L

Provide assistance with Road show for 63 cities (for 2012 program) S S S L

Review SSK focusing on program in the priority area that serve the under served customer S L S S

Review SSK focusing on appropriate technology for program that serve the under served customer S S L S

Develop quality assurance tools and assessment program for Draft and Final PMs S L S

Assist with implementation of quality assurance system of Draft and Final PMs S L S

Assist with the development of MDG specific indicators related to PPSP implementation S S L

Compile and share possible alternative technological solutions related to sanitation S S L

Support performance evaluation of selected DEWATS systems S L S

Assist PIU-T with the planning, design and tendering of works for 3 pilot projects S L

Develop quality assurance tools and implementation program for pilot programs S L S

Assist with implementation of quality assurance system for pilot projects S L S

Facilitate compilation and dissemination of manuals, guidelines, standards and norms etc. S S S L

Provide input on sylabus and implementation of program memoranda and implementation training for TTPS S S S L

Undertake program memoranda and implementation training for TTPS S S S L


USDP-CELLS TEAMS



inclusive SSKs are

developed and being

implemented with


lead coordinating role.




4.Technical and









widely






implementation






50

Bar chart of Activities of USDP Cell at PIU-T (Cont’d)

1 2 3 4

OUTPUTS

PM

U

AE IF T 1 2 3 45 6

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gu

st

Sep

tem

ber

Oct

ob

er

No

vem

ber

Dec

emb

er

Compile and share lessons learned and necessary feed-back to improve quality of programs S S S S L

Provide input to the monitoring and evaluation system S S S L

Review the absorption of SSK program in the annual city development plan during conduct facilitating program memoranda and implementation S S S L

Provide input to the system of SSK absorption in the city planning process S S S L

Develop indicators to monitor implementation physical and non physical works S S L

Support developing MONEV system for Stages 4 and 5 S S L

Support date collection, processing and evaluation process S S L

Provide input to the monitoring for implementation under DAK S S L

Provide input to the system for outcome monitoring of investment under DAK S S L



USDP-CELLS TEAMS


5. Systems are



for monitoring the



investments with


quality and equity



ownership








51

4 ISSUES AND RECOMMENDATIONS

Main issues that have developed during the past quarter are presented in Table 4.1. The issues and recommendations reported in the previous Quarterly Progress Report (QPR), as well as the relevant ones that are still open from earlier QPRs, are now presented in Annex 1 to this report, together with their current status as far as known to us. Several of those issues have today still the same crucial importance to the success of PPSP.

Table 4.1 Issues and Recommendations

No Issues/Constraints Recommendations for

Remedial Actions Main Actors

National POKJA AMPL (previously TTPS) and member Ministries

1 Level of communication between National Pokja AMPL and its Steering Committee (SC).

Through SC pursue the completion of the preparation of INPRES as well as a national development policy and urban sanitation development strategy.

Through SC continue to pursue communication access to the Government in order to further in-crease the sense of mainstreaming PPSP.

National Pokja AMPL

2 Limited involvement of member Ministries in the implementation of the roles and functions of the divisions of the National Pokja AMPL (various working groups and 2

nd Echelon).

Socialization of the new structure and organization of National Pokja AMPL, and pursuing optimum support from its members, particularly from each division, by agreeing on distribution of specific tasks within the system of the integrated activities.

Committees of Pokja AMPL, PMU and PIUs and their principals to hold formal as well as informal meetings at regular intervals in order to get better synchronized actions among them.

National Pokja AMPL

3 The potential benefits of interdepartmental PPSP cooperation are in essence still at the level of the sum of contributions of individual participating Ministries, based on existing processes and procedures, without much additional synergy: Too low levels of joint organisation and implementation of PPSP, too low to enable concerned efforts to realise changes in procedures and regulations so as to realise “acceleration” and more than “business as usual”.

Accelerate the joint adjustment of procedures and regulations of member PPSP Ministries, enabling quicker and more sizeable budget releases for the various Stages of PPSP (so as to resolve the dramatically limiting stipulations for budgetary approvals and transfers under existing practice in participating Ministries, such as PU)

National Pokja AMPL

4 Lack of clarity about the entity monitoring activities and progress of PMU and PIUs.

Continue formalization of tasks and responsibilities of the divisions of Pokja AMPL in supervising PMU and PIUs, monitor the tasks and responsibilities of PMU and PIUs, and their subsidiary parties serving them.

National Pokja AMPL

5 Establishment and functioning of the Commit-tee for USDP referred to as “Technical Team” (TT) in the AA agreement between GOI and EKN: yet to be completed

Formalize at regular intervals meetings among the specified members of the TT, to exchange/share views and stimulate improved cooperation between stakeholders for the best options and solutions.

National Pokja AMPL



52



6 Limited involvement of member Ministries in organization structure of PPSP.

PPSP’s institutional setting to be further improved by assuring that all member Ministries have active representations in all Steering Committees of National Pokja AMPL, PMU and PIUs.

National Pokja AMPL

7 Replacement of TTPS by National Pokja AMPL as coordinating task force (for sanitation and water supply) will imply changes to the structure and branding of PPSP manuals and products.

National Pokja AMPL should send an information letter to all PPSP stakeholders at central, provincial and city level to socialize these changes.

National Pokja AMPL

Program Management Unit (PMU)

1 Limited number of senior staff to support PPSP’s adequate implementation and smooth running.

Add senior and professional staff to take charge as the Executive Secretaries of PMU and PIUs, in order to further professionalise the performance and output of the main building blocks of PPSP, aimed at a.o. optimum coordination and communication not only within the their own Unit, but also between the (PIU) Units, as well as with stakeholders in the Regions, mass media and private sector.

Upgrade staffing levels to the adequate numbers of staff at each unit, PMU and PIUs.

Include staff of all member Ministries in at least the Steering Committee of the PMU, and possibly also in the PMU Secretariat.

PMU and PIUs

2 Irregular and erratic meeting pattern and communication between the management of PMU (and possibly PIUs), and the management of USDP.

Re-establish a formal meeting cycle with a frequency of at least once a month, and stick to it.

PMU,(PIUs) and USDP

3 PMU-Secretariat has no staff representing the other member ministries of National Pokja AMPL.

PMU, supported by National Pokja AMPL, should insist that all member ministries should post staff at the PMU Secretariat in support of PPSP implementation.

PMU National Pokja AMPL

4 The PPSP year 2010 proved to be a year for many lessons to be learned by the PPSP stakeholders. A proper inventarisation and evaluation will yield many practical recommendations for current and future years.

A PPSP workshop on lessons learned to be organised before most of the scheduled activities and related tenders, contracts and budgets will be fixed and final, complicating the realisation of incremental improvements

PMU (supported by USDP)

5 The Monev system is not used for its ample opportunities to yield additional sets of lessons learned at regular intervals as improvement inputs.

Pursue that an active interdepartmental Monev “Panel” will meet at regular intervals and feed PMU and PIUs with relevant information, from the findings of the Monev system, enabling corrective measures and remedial actions by PMU and PIUs

PMU

6 Earlier recommendation to establish a PMU-PIUs panel for review of the quality of White Books and City Sanitation Strategies, also specifying improvements and remedial

Concrete actions for selection and appointment of members of the PPSP panel to be taken shortly.

PMU



53



actions, has not been established to date.

Program Implementation Units (PIUs)

1 Limited staff and unclear assignments for PIU-T to support the implementation of PPSP (existing SK based on incorrect assumptions).

Continuous advocacy to Directorate of PPLP to internalize fully the scale of the PPSP program as per Roadmap, drawing mostly on the resources of PU.

PMU (supported by National Pokja AMPL) USDP Management

2 PIU-T lacks a clear internal contracts-related mechanism for monitoring and evaluating performance of KMWs and KMPs incl. that of their respective city and provincial facilitators

USDP Cells such as Team Monev , UC-IF and UC-SSK and UC-S&D provide tools to support PMU/PIUs regarding monitoring and evaluating performance of KMWs, KMPs and CFs/PFs.

PMU and PIU-T + Team Monev, UC-IF, UC-SSK and UC-S&D

3 Tender process of KMWs and KMPs will be delayed again, as was the case in 2010. Moreover, similar to 2010, budget allocations for these contracts are considerably underestimated.

PPSP has to develop alternatives to assist and encourage PPLP/PIU-T to address these constraints and avoid similar delays in the coming years.

PIU-T, PMU

4 Mobilization of PFs/CFs for both PPSP Stage 3 (WBs and CSSs) and Stage 4 (DPM) will be delayed again.

PIU-T, supported by PMU, has to find a structural solution to recruit and train the facilitator candidates earlier in the annual PPSP cycle, so as to avoid each time recurring delays.

PIU-T, PMU

5 Cities which have completed their Draft Program Memorandum (DPM) have to “shop around” for funding from PU Pusat, from Provinces and from possible other funding sources based on existing procedures of individual Ministries. PPSP has not yet established joint PPSP-specific funding procedures and regulations which would truly be conducive to acceleration of sanitation development and more than “business as usual”

Accelerate processes, procedures and regulations that truly address and support the challenges of acceleration pursued under PPSP

PIU-T, PMU

USDP

1 Best interactions and benefits of the roles of Team 3 (SSK) and Team 45 (PM) in supporting PIU-T and its consultants KMWs and KMPs are still not fully understood and developed; in particular with regard to support to PPSP sta-keholders on capacity building and training, while PMU/PIUs don’t have resources or plans to implement required training and workshops for PPSP stakeholders concerned (KMWs, KMPs, CFs/PFs, Pokjas, etc.).

UC-IF, in consultation with the UC-T should prepare the grand design of capacity building and training activities in PPSP and propose and disseminate the design to PMU and PIUs (ongoing). In addition more exchange on these issues between PMU and PIUs.

USDP Management, UC-IF, UC-T PMU-PIUs

2 Due to poor planning and budgeting some of the PPSP activities suffer from insufficient budget allocations and related under staffing. It is obvious that planning for a most challenging and demanding program as PPSP, with many “black boxes” and hidden constraints does not combine well with the rigid planning and budgeting cycles of central government and individual Ministries.

Next to efforts to better orchestrate planning and budgeting, or to modernize/adjust existing procedures and regulations, suitable fall back options (“Plans B”) should be identified and developed, incl. feasible options at USDP and other donor sponsored projects

USDP (supported by other donor sponsor-ed projects)



54

5 MANAGEMENT

5.1 General

The regular monthly management meetings between PMU Management and USDP Management, formalised from August 2010, continue to be attended only by staff from Bappenas. Regular requests to have PMU Steering Committee members from other participating Ministries also attend these managements meetings have to date not materialized. See also the issues mentioned in Chapter 4.

The USDP team of experts undertook a very useful internal coordination and brainstorm session for about half a day at “Rumah Keramik”, a suitable venue to have stimulating team discussions. The main findings of this workshop included suggestions such as adherence to stricter criteria for city selection, stricter adherence to the use, application and periodical upgrading of PPSP’s Program Management Manual (PMM), review of WBs and CSSs based on lessons learned in 2010, encourage development of formal collaboration and communication procedures between PPSP stakeholders (in particular between PMU and PIUs), refreshing understanding of USDP TOR for main stakeholders, revive and expand support services from the PPSP helpdesk, improve support for training development and implementation (incl. training of trainers, training material development, etc), adapting/simplifying procedures for development of WBs and CSSs while maintaining quality. Full details are available in Minutes format. These recommended actions are being followed-up since then, and progress is monitored. Similar internal meetings will be held on a periodical basis.

As per Contract a planning cycle was entertained between PPSP and USDP to prepare the Work plan 2011 for PPSP and for USDP. Most of the meetings and consultation for these work plans were undertaken in November and December, including considerations on optimal staffing for each of the four USDP cells. The USDP Work Plan 2011 was submitted to EKN and PMU in January 2011.

5.2 Staffing

The overview of mobilization and demobilization of international Consultants, during the period of October, November and December 2010, is presented in Table 5.1.

Table 5.1 Engagement periods of international consultants in Q4-2010

# Name Position Firm Assignment

Start End

1 Jan Oomen Project Manager DHV 01 Nov 2010 21 Dec 2010

2 John de Bresser Capacity Building Specialist

DHV 04 Oct 2010 14 Oct 2010

21 Oct 2010 31 Oct 2010

1 Nov 2010 14 Nov 2010

16 Nov 2010 21 Nov 2010

25 Nov 2010 30 Nov 2010

1 Dec 2010 18 Dec 2010

3 Rik Dierx Water and Sanitation Specialist

DHV - -

4 Mees van Krimpen Environmental and Sanitation Engineer

DHV 22 Sep 2010 20 Dec 2010

5 Jan Kraaij DED Witteveen + Bos

11 Oct 2010 29 Oct 2010



55

# Name Position Firm Assignment

Start End

6 Cees Keetelaar Sewerage Specialist DHV 01 Oct 2010 16 Oct 2010

11 Nov 2010 29 Nov 2010

7 Michael van de Watering Master Planning Royal Haskoning

26 Sep 2010 26 Oct 2010

5.3 Meetings

An overview of the most relevant Meetings and Workshops in which USDP has participated and/or contributed is presented in Table 5.2 below.

Table 5.2 Meetings/Workshops in October – December 2010 in which USDP has participated

# Date Meeting/Workshop Location

October

1 01 TTPS coordination meeting: Final Concept of PPSP Program Memorandum

TTPS meeting room

2 04 PMU-USDP management meeting TTPS meeting room

3 USDP management team meeting # 10 PIU-AE meeting room

4 05 EHRA survey and White Book result of Kota Bekasi workshop and socialisation

Aula Balai Patriot Pemerintah Kota Bekasi

5 PPSP PMM team composer meeting PIU-T meeting room

6 06 USDP coordination meeting TTPS meeting room

7 07 Presentation on WESLIC-2 activities impact survey Millenium Sirih Hotel, Jakarta

8 08 Draft TOR of KMW discussion meeting TTPS meeting room

9 11 Public consultation on draft White Book of Kota Brebes Bappeda Kabupaten Brebes meeting room

10 12 PMU meeting TTPS meeting room

11 14 Public consultation on final White Book of Kota Singkawang Katulistiwa Hotel, Singkawang

12 Meeting with ADB TTPS meeting room

13 15 AKKOPSI coordination and CSS IX preparation meeting TTPS meeting room

14 18 STBM national synergies meeting with regards to the PPSP INPRES

Bappenas

15 Review of White Book, EHRA or SSK of PPSP 2010 cities meeting TTPS meeting room

16 20 AKKOPSI courtesy visit to Deputy Minister at Bappenas Akmani Hotel, Jakarta

17 Discussion with Journalists Akmani Hotel, Jakarta

18 PPSP coordination and synchronisation workshop ADB big conference room



56


19 21 INPRES PN-PPSP draft/concept finalisation meeting Puri Denpasar Hotel, Jakarta

20 PPSP Monev based on web recognition training Bumi Karsa Bidakara Hotel, Jakarta

21 25 Final draft TOR of KMW meeting PIU-T meeting room

22 Presentation by Sjoerd Kerstens PIU-T meeting room

23 26 Sanitation campaign method training for Pokja regency/city and Province of regional 1

The Grand Palace Hotel, Yogyakarta

24 27 Finalisation on White Book and coaching the preparation SSK of Kota Pontianak

Orchard Pontianak Hotel, Pontianak

25 Forum Komunikasi Pengelolaan Air Limbah Permukiman (FORKALIM) workshop and national working meeting

Grand Mentari Hotel, Banjarmasin

26 28 Water Supply and Sanitation Sector Monitoring Support (WASAP E) national workshop II

Grand Flora, Jakarta

27 Sanitation sector Program Memorandum workshop PIU-T meeting room

28 Internal meeting: TNA, the provincial pilot capacity building, PMM and PPSP further action commitment (2011)

TTPS meeting room

November

1 1 PPSP socialisation Ruang Pendopo, PU Pattimura

2 2 PM PPSP workshop Ruang Pendopo, PU Pattimura

3 8 PMU-USDP internal meeting TTPS meeting room

4 USDP Management Team Meeting # 11 TTPS meeting room

5 10 Workshop of SHAW-SIMAWI program preparation and synchronisation of community base sanitation program

Ibis Tamarin Hotel, Jakarta

6 Sanitation White Book of Kota Toba Samosir workshop Aula Bagian Umum, Komplek Perkantoran Simanjalo, Sumatera Utara

7 TTPS Coordination Meeting: Discussion on PPSP 2010 Management

TTPS meeting room

8 11 Kabupaten Banjar Sanitation White Book workshop Aula Guest House Sultan Sulaiman, Banjar

9 Presentation on Web-based Sanitation Information System Dit. Pengembangan PSP meeting room, PU Pattimura

10 12 CSS IX, Kediri preparation meeting Eks. Wakil Kepala Bappeda Provinsi Jawa Timur meeting room, Surabaya

11 16 Draft final report of SSK facilitators regional II (Jawa, Bali and NTT) discussion meeting

Direktorat Pengembangan Permukiman meeting room

12 18 USDP Internal Meeting: Getting to know each other Rumah Keramik, Depok

13 22 Infrastructure development review the competition potency improvement through the contribution of water supply and environmental sanitation workshop

Akmani Hotel, Jakarta



57


14 23 Media discussion: The development of Water Sanitation Supply in Indonesia

TTPS meeting room

15 25 Media communication skill training Seruni Hotel, Tegal

16 26 Regional Consultation: End of year Sanitation White Book Review and Strengthening the SSK Preparation at Provincial Level of Jawa Timur

Bisanta Bidakara Hotel, Surabaya

17 Public Consultation White Book Draft of Kota Palembang and SSK Preparation Coaching at Kota Palembang

Pemerintah Kota Palembang meeting room

18 29 2010 PPSP final evaluation workshop Bumikarsa Bidakara Hotel, Jakarta

December

1 8 CSS IX at Kediri Grand Surya Hotel, Kediri

2 10 Group discussion focus on Pokja AMPL Grand Cemara Hotel, Jakarta

3 12 Regional Consultation: End of year Sanitation White Book Review and Strengthening the SSK Preparation at Provincial Level of Jawa Tengah and Yogyakarta

Ibis Hotel, Semarang

4 13 3rd

CKNET-INA Open Network Conference Ambhara Hotel, Jakarta

National Meeting on Provincial Role Bidakara Hotel, Jakarta

5 14 Sanitation Open House and Discussion with Private Sector TTPS office

6 16 Preparation for PPSP 2011 training CICO (Conservation Education Lifestyle), Bogor

7 17 Internal Meeting of Monev Program Memorandum TTPS meeting room

8 Meeting on the Discussion to Support Provincial Pokja TTPS meeting room

9 22 Socialisation and Public Consultation SSK Kota Bekasi Sport Center Harapan Indah, Bekasi

10 29 Kabupaten/Kota regional 1 working group consultation (Sumatera)

Madani Hotel, Medan



58

6 COLOPHON

This document was produced by the Urban Sanitation Development Program (USDP). USDP provides Technical Assistance to the ‘Accelerated Sanitation Development for Human Settlements” Program (PPSP), a Government of Indonesia Program implemented by the TTPS, a sanitation-oriented collaborative program between eight Ministries, with Bappenas as lead agency. PPSP is implemented through a PMU at Bappenas and three PIUs at the Ministries of Health, Home Affairs and Public Works. USDP’s services focus on facilitation and capacity building and training targeting the principle stakeholders and actors in the PPSP Program. USDP is funded by the Embassy of the Kingdom of the Netherlands.

DHV BV in association with PT Mitra Lingkungan Dutaconsult, Royal Haskoning Indonesia, Witteveen + Bos Indonesia, MottMacDonald Indonesia, IRC International Water and Sanitation Centre and PEM have been contracted to provided a range of technical services in support of the implementation of PPSP.

Your letters, e-mails, enquiries can be forwarded to:

Urban Sanitation Development Program (USDP)

Jl. R.P. Soeroso No. 50, Gondangdia Jakarta 10350, Indonesia Phone: (62-21) 319 35312, 319 31013, 237 28748 Fax: (62-21) 392 4113 Email: [email protected]

For information, please also check our website: www.sanitasi.or.id

Client : Embassy of Kingdom of the Netherland, TTPS – Bappenas

Project : Urban Sanitation Development Program

Length of report : 74 Pages Including Annexes

Author : USDP Management Team

Project Manager : Jan Oomen

Project Director : Hans Zewald

Date : 15 February 2011

Report Status : Final

mailto:[email protected]



ANNEX 1

Stat

us

Rep

ort

on

Ear

lier

Issu

es a

nd

Rec

om

men

dat

ion

s

Urban Sanitation Development Program Quarterly Progress Report No. 04. October-December 2010

A1 - 1

Annex 1 Status Report on Earlier Issues and Recommendations

No Issues Recommendation Main

Actors Status per February

2011

TTPS and member Ministries

QPR1-1 Ministerial Decrees re. establishment and staffing of PMU and PIUs may need to be reviewed and updated to answer to current views on their roles, tasks and responsibilities.

Updates to be prepared. TTPS

PMU

PIU-AE has renewed SK; PMU and PIU-IF need an SK; for PIU-T a new SK is under preparation.

QPR1-2 Define operational framework for Program Memorandum:

methodologies re. studies and designs, division of tasks between central and local government, guidelines on funding, role and status of POKJA’s, need for facilitators.

Develop one or more approaches and undertake pilots.

TTPS

PMU

USDP

Considerable progress; Approach being tested in first pilot (13 Cities with SSKs); PM’s S&D services will be funded from PU through Provincial SATKERS; facilitators are considered to be required, likely to be funded by PU.

QPR1-3 Lack of information and understanding re. Administrative Arrangements for USDP between Bappenas and the Embassy of the Kingdom of the Netherlands, and the contract between the Netherlands Embassy and the Consultants Consortium.

All relevant Arrangements re. USDP between Bappenas, the Embassy of the Kingdom of the Netherlands (EKN), and the Consultants Consortium need to be shared by TTPS/PMU with the Ministries participating in PPSP.

Bappenas

TTPS

PMU

Relevant copies handed over to TTPS/PMU; no feedback re. distribution.

QPR1-4 Formal status and ownership of “SSK Methodology”.

SSK concept plays an important role in PPSP. The formal status, required contents, quality, endorsement, and ownership of the “SSK Methodology” need to be formally regulated between TTPS members.

TTPS

(USDP)

Relation between SSK and RPIJM needs further clarification; The proposed “panel” for review of SSKs could come up with suggestions re. “custodianship for SSK.

QPR2-1 Improvement of coordination between TTPS, PMU and PIUs, as well as with USDP team.

Regular meetings between said stakeholders with a formal and clear Agendas and Minutes of the coordination meeting.

TTPS

PMU

USDP

Regular meetings between PMU Management and USDP Management are now institutionalised; attendance from PMU Committee Members should be further uplifted; such regular meetings are not yet held between TTPS and PMU, between PMU and PIUs, and between PIUs and USDP Cells.

QPR2-2 Mainstreaming PPSP in a legal format under INPRES.

Setting up special Steering Committee meeting.

SC

TTPS

INPRES for PPSP, covering Sanitasi and STBM, may receive endorsement in Q4-2010


A1 - 2



2011

QPR2-3 Overall Monitoring System development should be guided by proper PPSP Stakeholder.

The involvement of POKJA MONEV at MPW should be more pro-active.

TTPS Ongoing

QPR2-4 Decision of TTPS on possibly desired adjustments to USDP’s TOR.

If adjustments are deemed necessary, then desired adjust-ments are to be specified and formulated by TTPS, followed by consultations with EKN.

Those adjustments should be formulated as soon as possible in order to prevent further loss of time in the tight PPSP schedules, and to foster the implementation of PPSP’s Program Memorandum.

SC

TTPS

No formal requests for adjustments to USDP’s TOR have been forthcoming to date.

QPR2-5 PIUs, in particular PIU-T, have limited staff (or Consultants) to support PPSP implementation.

Pressure from TTPS to all involved ministries to fulfil obligations with sufficient staff (if required supported by consultants) in support of PPSP implementation.

TTPS

PMU

PU

No developments to date.

QPR3-1 Communication between TTPS and its Steering Committee.

Through SC pursue establishment of INPRES status, as well as a national sanitation development strategy;

Through TTPS pursue communication access with the parliament, in order to further increase the sense of urgency with regard to sanitation development

TTPS INPRES scheduled to be completed in March.

QPR3-2 Limited involvement of member Ministries in organization structure of PPSP.

PPSP’s institutional set-up demands for active participation of the member Ministries at the various levels in TTPS, PMU and PIUs.

Gradually the PMU and PIUs are copying the structure of TTPS, having a (inter-ministerial) Committee and a (professional) Secretariat. It is highly recommended that the Committees of TTPS, PMU and PIUs hold formal meetings at regular intervals in order to give more guidance to their Secretariats.

TTPS This may possibly be addressed as part of new SKs for PMU/PIUs.

QPR3-3 Lack of clarity about the entity monitoring PMU-PIUs activities/progress.

Formalize tasks and responsibilities of the entity supervising PMU and PIUs; monitor the tasks and responsibilities of PMU, PIUs and their subsidiary parties serving

TTPS Pokja MonEv to be further developed


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2011

them.

QPR 3-4 Establishment of a Guiding Committee for USDP, referred to as “Technical Team” in the Administrative Arrangement between GOI and EKN.

Consider to involve one Representative each of INDII, USAID and ADB, next to already earmarked member WSP, to be included in the Technical Team, so as to further stimulate the engagement of other donors in PPSP.

TTPS No progress

Program Management Unit (PMU)

QPR1-5 Roadmap, specifying PPSP targets only, needs to be expanded with “Who”, “When”, “How” documentation.

Preparation of a comprehensive Program Management Manual (PMM), to be prepared in close cooperation between TTPS and PMU with support from USDP.

TTPS

PMU

USDP

Draft PMM submitted to TTPS/PMU, awaiting discussion by and adjustments form PMU and PIUs .

QPR1-6 Overall full time management of PPSP and its PMU require urgent upgrading in qualitative and quantitative terms.

Allocate funds for a fulltime (Executive) Director, recruit and appoint such Director; preference should be given to someone with a PU background at sufficient senior level.

TTPS limited progress; PMU remains weak, under-staffed; senior candidate earlier proposed by USDP is now being reconsidered by TTPS.

QPR1-7 Legal Status of PPSP as a national program (Draft INPRES documentation prepared by USDP).

INPRES documentation to be processed urgently; is most relevant for required multi-year budgeting.

TTPS

PMU

Draft INPRES docs revised with addition of STBM; endorsement now foreseen by end of Q4-2010.

QPR1-8 Coordination between PMU and PIUs to be improved.

Establish fixed meeting cycle with senior representation, formal agendas and Minutes of meeting specifying decisions and actions.

Achievements, delays and substandard performance to be reported to higher echelons of participating Ministries at regular intervals.

PMU

PIUs

Some improvements, further procedures required.

QPR1-9 Resources, staff and funds, at PMU and PIUs need to be expanded and increased in qualitative and quantitative terms for a program of the size of PPSP.

Formation plan on staffing (2010-2014) for PMU and PIUs to be developed; in addition capacity building and training plan.

TTPS

PMU

PIUs

(USDP)

No progress; PIU-T still consisting of 1 part-time staff.

QPR1-10 Distribution of tasks and responsibilities between PMU and PIUs to be elaborated and clarified (e.g. ownership and responsibility for EHRA studies).

Integrated work plan PMU-PIUs, PMM, distribution of operational tasks, MONEV on PMU-PIUs activities incl. enforcement” options.

TTPS

PMU

May improve after internalisation and endorsement of PMM.

QPR1-11 PPSP procedures, e.g. on DAGRI’s Circular Letter to local government, require further elaboration in order to improve quality and speed of

Guiding and coordinating role of PMU, based on PMM.

TTPS

PMU

PIU-IF

PIU-IF, with assistance from USDP, produced comprehensive “Guidelines on Institutional”.


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2011

process and output. USDP Preparation and Funding Reservation”

QPR1-12 Proper scheduling and budgetary planning of events/workshops.

Events: annual program to be established complete with budget and funding contributions from various parties.

PMU

PIUs

USDP has proper scheduling and budgetary planning for its support activities; it may assist PMU/PIUs in preparing their schedule and budgetary planning if requested;

QPR2-6 Development of PMM of PPSP. Establish a procedure and division of tasks between PMU/PIUs and USDP; USDP can take care of most of the write up, but essentials of PMM components are to be formulated in consultations with PMU and PIUs.

PMU

USDP

Draft PMM submitted to TTPS by USDP.

QPR2-7 PMU and its Secretariat, having limited capacity, may make more efficient use USDP consultants.

Regular consultations between PMU Management and USDP Management on the required support services; USDP will step up support services whenever required and fitting with available capacity and resources.

PMU Man.

USDP Man.

Regular management meetings between PMU and USDP have now been institutionalised.

QPR2-8 Communication mechanism between PMU/PIUs and Provincial and Cities/Regencies POKJAs is still unclear.

Activate the PPSP Mailing List or Email Account for all POKJAs.

PMU and PIUs

Particular “interme-diate” role for Provincial Pokjas under study.

QPR2-9 Coordination and Working Mechanism between PMU and PIUs is still unclear.

Accelerate finalization of PMM. PMU and PIUs

See comments on Draft PMM.

QPR2-10 USDP Staff observe that KMW consultants need more training in order to prevent that valuable time and resources are lost in “re-inventing the wheel”. Availability of ISSDP Manuals and Guidelines itself does not guarantee their proper and successful application. Need for more training is also expressed by KMWs.

Considering quality of intermediate products to date and the limited time available for “learning by doing”, USDP has proposed at several occasions that KMW and facilitators shall be called together more often for consultations and additional training. USDP can provide required training and coaching.

PMU

PIU-T

These observations are comprehensively addressed in draft TOR for KMW 2011; yet to be endorsed and effectuated.

QPR3-5 Limited number of senior staff to support PPSP’s adequate implementation and smooth running.

Add several staff and expertises in PPSP’s PMU from sources in the members Ministries in TTPS.

PMU No progress; suggestions to EKN/USDP to help out may conflict with the essence of the intended EKN support.

Program Implementation Units (PIUs)

QPR1-13 Resources, staff and funds, at PMU and PIUs need to be expanded and increased in qualitative and

Formation plan for PMU and PIUs to be developed; in addition capacity building and

TTPS

PMU

CBT plan under preparation by USDP, incl. related cost


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2011

quantitative terms for a program of the size of PPSP.

training plan. PIUs

(USDP)

estimates.

QPR1-14 Level of understanding of PIU staff on mobilization of authority and resources, in particular funds, within their own Ministry.

Specific training for PIU-staff. PMU

USDP

Supposed to be addressed in CBT plan.

QPR1-15 Ownership in PIUs to be strengthened.

Level of delegation of responsibilities, and related decision-making power and resources mobilization to be improved in order to enable PIUs to become creative, vibrant and initiating entities.

TTPS

PMU

Ongoing as part of staff development and joint training activities.

QPR1-16 Status of Provincial and City Facilitators.

Ensure fulltime availability of facilitators in PPSP participating cities/regencies, under multi-year contracts.

TTPS

PMU

Tender cycle will be adjusted; contract to be signed by January each year; operations to start by February each year; Multi-year contracts for KMWs under consideration.

QPR1-17 Information materials on PPSP need more completeness and coherence.

Once the modus operandi of PPSP is elaborated in more detail in the Program Management Manual updates on information materials need to be prepared; storage at central site, with improved accessibility.

PMU

PIU-A

Ongoing; change from TTPS to PAN needs attention

QPR1-18 Development of Program Memorandum.

Position of PU and PIU-T re. Program Memorandum to be clarified shortly.

TTPS

PU

Good progress since Q3-2010; pilot for 13 cities under implementation

QPR1-19 For the further elaboration of SSKs and development of Program Memorandum the Local Governments are in need of Guidelines and criteria for investment and funding.

Formalization of Minimum Service Standards (SPM) by PU is urgently required.

PU

PIU-T

PU’s SPM are now completed; PPSP needs to translate those in guidelines for local governments.

QPR1-20 Local Governments needs guidelines on sanitation systems and technology options that qualify for support from central government.

Guidelines to be prepared by PU/PIU-T.

PU

PIU-T

Under preparation

QPR2-11 Insufficiently defined MONEV and QA mechanisms between PMU-PIUs, KMWs and facilitators. At the moment PMU has not the full information about progress and achievements of White Book development and QA results at its disposal. Communication on these data now flows from facilitators to KMWs.

PMU-PIUs need to develop proper coordination and communication mechanisms between all parties in more detail.

PIU-T

PMU

PIUs

Awaiting follow-up to Draft PMM


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2011

QPR2-12 Some facilitators do not communicate adequately with PMU upon request.

Patterns of formal and operational communication lines between stakeholders to be defined (also to be included in PMM).

PMU

PIU-T

Awaiting follow-up to Draft PMM

QPR2-13 Level of understanding on PPSP in PIU-IF is limited to management of PIU-IF.

PIU-IF management needs to inform and empower the human resources of PIU-IF in terms of Institutional, Capacity Building and Financial issues and skills in PPSP context.

The UC-Team CBT needs to formulate specific method to accelerate the empowerment of PIU-IF staff.

PIU-IF

UC-Team CBT

No significant developments yet; may get more attention as part of CBT in 2011

QPR3-6 Serious staff shortage and unclear assignments at PIU-T for the support to the implementation of PPSP (no SK yet for PIU-T staff).

Further develop the sense of urgency with the Directorate of PPLP regarding the proper internalisation and understanding of the scale and consequences of the PPSP program

TTPS/PMU PPLP USDP

New appointments at PPLP have considerably improved sense of urgency and overall commitments to PPSP; in terms of staffing of PIU-T no develop-ments yet.

QPR3-7 PIU-T doesn’t have clear mechanism in monitoring and evaluating KMWs’ performance (incl. facilitator’s performance) yet.

Team Monev and UC-IF provide tools to support PMU/PIUs on the monitoring and evaluation of KMWs’ performance (incl. CFs/PFs).

USDP (Team Monev and UC-IF)

Future Secretariat staff of PIU-T to handle Monev.

QPR3-9 The Program Memorandum, as planning document has no legal status.

PIU-T, through PU-PPLP needs to initiate the legalization of the Program Memorandum as planning document.

USDP could render general support to facilitate this process.

PIU - T Not clear yet; this may cause serious problems in near future.

USDP

QPR1-21 Central system for document storage and retrieval not operational yet.

Development of USDP Share point site; once completed its use will be more stimulated and enforced.

USDP Sharepoint site completed; doc. Storage has started

QPR1-22 Coherence between PIUs on operations.

Information exchange between USDP Cells at PIUs so as to keep informed about developments in each PIU, and be able to pursue coherence between the PIUs.

USDP Discussed during monthly MTMs; Minutes of MTMs are posted on Sharepoint

QPR1-23 Log frame as presented in Technical Proposal needs to address in more detail the Program Memorandum Stage, and some of

Log frame to be updated for Final Inception Report.

USDP Updated Logframe in Annex to revised Inception Report


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2011

specified outputs and deliverables.

QPR1-24 Information on non-availability of USDP funds for implementation of PPSP activities.

Information to be circulated to PIUs by PMU, so as to prevent further misunderstandings.

PMU Communicated through Cell Coordinators

QPR2-14 Getting the same perception of the USDP ToR and its adjustments (if required).

Special road show to all POKJAs of TTPS.

USDP

Management

PMU/PIUs

Growing understanding; perceptions improving

QPR2-15 Split between executing (PMU/PIUs) and supporting (USDP) tasks is sometimes not so clear; requires regular consultations.

Coordinators should have regular consultations to clarify USDP position and prevent misunderstandings; this is part of the dynamics of the different roles.

USDP Management

Improving, following regular consultations between PMU/PIUs and USDP Cells

QPR2-16 Mechanism of financial support from USDP to PPSP (as event execution) needs to be agreed.

Standard mechanism should be clarified.

USDP Management

Case by case clarification, usually following discussion with EKN

QPR3-10 Role of Team-SSK is still insufficiently elaborated, and can be further optimized; especially to support PPSP stakeholders with capacity building and training, while PMU/PIUs do not have fixed schedules to implement required training and workshops to PPSP stakeholders (KMWs, CFs/PFs, Pokjas, etc.).

UC-IF should prepare a grand design of capacity building and training activities in PPSP and promote the importance of well-structured CBT to PMU and PIUs.

USDP Management UC-IF

Under discussion


ANNEX 2

List

of

Co

mp

lete

d U

SDP

Rep

ort

s an

d D

ocu

men

ts


A2 - 1

Annex 2 List of Completed USDP Reports and Documents


Number Issued Report Title Author

USDP-R-PMU-10001 April 2010 Inception Report USDP Management and Coordinators

USDP-R-PMU-10002 April 2010 Quarterly Progress Report 1 USDP Management and Coordinators

USDP-R-PIU.T-10003 June 2010 Required additional Procedures and Guidelines related to implementation of Sanitation Development

Jan Kraaij

USDP-R-PMU-10004 August 2010 Quarterly Progress Report 2 USDP Management and Coordinators

USDP-R-PIU.T-10005 June 2010 Laporan Overview SSK dan Identifikasi Kebutuhan Studi Lanjutan Sektor Sanitasi di 13 kota , yaitu: Jambi, Payakumbuh, Blitar, Banjarmasin, Batu, Pekalongan, Pekanbaru, Tegal, Banda Aceh, Kota Bukittinggi, Kota Denpasar, Kota Surakarta dan Kota Kediri

Team 45

USDP-R-PIU.T-10006 June 2010 Tabulasi Overview Strategi Sanitasi Kota_13 Kota (Juni 2010)

Team 45

USDP-R-PIU.T-10007 April 2010 Laporan Kunjungan Lapangan Dalam Rangka Penyusunan Memorandum Program_Pekalongan_Kediri_Blitar (bulan April 2010)

Team 45

USDP-R-PIU.T-10008 April 2010 Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program Sektor Sanitasi_Kota Pekalongan

Team 45

USDP-R-PIU.T-10009 April 2010 Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program (DRAFT) Sektor Sanitasi_Kota Blitar

Team 45

USDP-R-PIU.T-10010 April 2010 Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program (DRAFT) Sektor Sanitasi_Kota Kediri

Team 45

USDP-R-PIU.T-10011 Outline dan Format Isian Memorandum Program

USDP-R-PIU.T-10012 April 2010 Ringkasan Eksekutif Laporan Kunjungan Lapangan Dalam Rangka Penyusunan Memorandum Program_Pekalongan_Kediri_Blitar (bulan April 2010)

Team 45

USDP-R-PIU.T-10013 30 July 2010 Laporan Review Strategi Sanitasi Kota (SSK)_13 Kota

Team 45

USDP-R-PIU.T-10014 May 2010 Proceeding City Sanitation Summit VII-Bukittinggi

USDP Management and Coordinators

USDP-R-PIU.T-10015 March 2010 Proceeding Rakernas Peran Provinsi USDP Management and Coordinators

USDP-R-PIU.T-10016 April 2010 Proceeding Lokakarya Nasional – Penjaringan Minat Kab/Kota Peserta Program PPSP

USDP Management and Coordinators


A2 - 2


Number Issued Report Title Author

USDP-R-PIU.T-10017 4 August 2010 Pedoman Penyiapan Kelembagaan dan Indikasi Kegiatan Program Percepatan Pembangunan Sanitasi Permukiman Daerah

Team PPSP

USDP-R-PMU-10018 15 October 2010 Quarterly Progress Report 3 USDP Management and Coordinators

USDP-R- USDP-R-PIU.T-10019

October 2010 Draft Program Memorandum Preparation Team 45

USDP-R-PMU-10020 October 2010 Draft Manual Pengelolaan Program Percepatan Pembangunan Sanitasi Permukiman (PPSP)

USDP-R-PIU.I-10021 November 2010 Draft Laporan

Penilaian Kebutuhan Pelatihan

(Training Needs Assessment) dan Usulan Program Pelatihan

USDP-R-PIU.T-10022 December 2010 Draft Program Memorandum Team 45

USDP-R-PIU.T-10023 November 2010 Konsolidasi Data Usulan Program Kegiatan Hasil Road Show MP

Team 45

USDP-R-PIU.T-10024 November 2010 Outline Draft Memorandum Program Sektor Sanitasi

Team 45

USDP-R-PIU.T-10025 December 2010 Laporan Hasil Kunjungan Lapangan Penyiapan Penyusunan MP PPSP_periode Nov-Dec'10

Team 45

USDP-R-PIU.T-10026 December 2010 Draft Framework ToR KMP Team 45

USDP-R-PIU.T-10027 December 2010

Rekapitulasi Program Kegiatan Studi dan Desain Tahun Anggaran 2011

Team 45

USDP-R-PIU.T-10028 December 2010 Rekapitulasi Program Kegiatan Studi dan Desain Tahun Anggaran 2011 - 2014

Team 45

USDP-R-PMU-10029 Quarterly Progress Report 4 USDP Management and Coordinators