- 1.Politics 2012Patrick K. Lynch, CBET, CCE BMET, Engineer,
Writer, Educator, Organizer, Activist, Chief Do-Gooder Global
Medical Imaging (GMI)Charlotte, NC ICISFebruary 2, 20121
2. CCE 37 years in Biomed 1st Pres of NCBA Active in
certification of BMETs and CEs Member of all Biomed Associations
Managed large in-house, ISO and corporate Biomeds Currently, works
for GMI is sales development, whosponsors my activities. Visit my
blog at http://gmi3.com/blog 2 3. Acctg3 4. 4 5. A Brief Story . .
.5 6. 6 7. 7 8. 8 9. 9 10. There are some other vital
departments(other than our customers) They are bigger, They are
more powerful, They think that hospitals revolve solely around
them, Their priorities are not ours, They do not understand the
realities of HTM.10 11. Specific
DepartmentsAccountingAdministrationHuman ResourcesITMaterials
Management11 12. There are some other vital departments(other than
our customers) They are bigger, They are more powerful, They think
that hospitals revolve solely around them, Their priorities are not
ours, They do not understand the realities of HTM.12 13. Lets
examine their Functions Activities View of the world Interactions
with HTMAnd . . . .13 14. Lets develop strategies for succeeding by
framing our needs in ways that further their goals.14 15.
Accounting MaterialsAdministrationManagementHuman IT Resources 15
16. Accounting 2011 Patrick Lynch and GMI blog -
http://gmi3.com/blog16 17. Definition The development and use of a
system for recording and analyzing the financial transactions of a
business or other organization.Wiktionary2011 Patrick Lynch and GMI
blog -http://gmi3.com/blog 17 18. How they see the world . . . 18
19. How they see the world . . . Add photo here 19 20. Major
Functions Payroll Accounts Receivable Accounts Payable Budgeting
Financial Statements2011 Patrick Lynch and GMI blog
-http://gmi3.com/blog20 21. Areas where Biomed mayinteract with
Accounting Operating Budgeting Capital Budget Monthly explanation
of budget deviations FTE numbers Overtime Centralized vs.
Consolidated budget for equipmentmaintenance Ways to chargeback
equipment costs 2011 Patrick Lynch and GMI blog -
http://gmi3.com/blog 21 22. 10 things every Accounting
Directorneeds to know about Biomed1. Monthly budgets can vary
widely, especially is it only represents a small part of the
hospital equipment.2. We need to control outside service providers.
In order to do that, we must control the dollars that are paid to
them.3. Biomed must have a unified budget which includes all
maintenance coasts for all medical equipment, including laboratory
and radiology and radiation therapy.4. Training and travel can be
as much as 5% of the total annual budget.5. Training and Travel for
Biomed is different than for everyone else in the hospital.2011
Patrick Lynch and GMI blog -http://gmi3.com/blog22 23. 10 things
every Accounting Directorneeds to know about Biomed6. We are the
least costly maintainers of medicalequipment on the planet.7.
Overtime is the norm. For general Biomed, 10%. For Imaging
engineers - 15%.8. Biomed must be able to stop payment for capital
purchases if we do not certify that the purchase order is not
fulfilled to our definition.9. We are 110% for the
hospital.10.Unlike most other departments, Biomed is ready, willing
and able to go above and beyond its core mission to help the
hospital.2011 Patrick Lynch and GMI blog -http://gmi3.com/blog 23
24. Strategies Know your budget inside out Have emergency plans for
additional ways to savethe hospital money. Make friends with the
person in acctg who servicesyour department Discuss BEFOREHAND
needs, strategies, etc. Carve out Biomed Training and Travel to
beseparate from the rest of the hospital/2011 Patrick Lynch and GMI
blog -http://gmi3.com/blog 24 25. Administration2011 PKL, GMI blog
at http://gmi3.com/blog 25 26. 26 27. Definition Hospital
administration is a phrase used todescribe those professionals who
are a part ofupper management in organized hospitals. The hospital
administration provides leadershipand strategic directions within
the organization toinsure continuity and targeted growth over time.
Job titles for individuals in these roles include Administrator,
Director, Executive Director, Chief Operating Officer, Chief
Executive Officer, Chief Information Officer, Chief Nursing
Officer, as well as Vice Presidents.2011 PKL, GMI blog at
http://gmi3.com/blog 27 28. How they see the world. . .28 29. How
they see the world. . .29 30. Functions of Administration Daily
Operations Growth Attracting Physicians Attracting Patients
Financial Management Attracting Nurses Provision of physical space
to provide services Watching competition and planning accordingly
Maintaining knowledge of federal and state regulations Selecting
programs which the hospital can deliver and earn aprofit on.2011
PKL, GMI blog at http://gmi3.com/blog 30 31. Areas which Biomed may
dealwith Administration Report to a VP in Administration Budgets -
preliminary approval Capital Equipment Departmental Expansion /
Hiring Regulatory Compliance Equipment installation 2011 PKL, GMI
blog at http://gmi3.com/blog 31 32. 10 things every CEO/COO/CIO/VP
needs toknow about Biomed1. We are the least costly maintainers of
medical equipment on the planet.2. Job Satisfaction for our highly
technical people is primarily met by technical training and a sense
of accomplishment.3. Training and Travel for Biomed is different
than for everyone else in the hospital.4. Training is the second
largest expense behind payroll.5. Biomed training is different from
any other training and travel in the hospital. It CANNOT be delayed
or reduced. 2011 PKL, GMI blog at http://gmi3.com/blog 32 33. 10
things every CEO/COO/CIO/VP needs toknow about Biomed6. Our CMMS
system is the key to our departmental operations. It captures and
generates reports that are useful for the entire hospital.7.The
manufacturers are NOT the friends ofthe hospital.8. We care...
about the hospital, about the costs, about the patients, about the
staff, about the equipment.9. Biomed is 110% on the side of the
hospital.10.We need to control outside service providers. In order
to do that, we must control the dollars that are paid to them. 2011
PKL, GMI blog at http://gmi3.com/blog 33 34. 10 things every
CEO/COO/CIO/VP needs toknow about Biomed11. Biomed must have a say
in EVERY capitalpurchase for medical equipment, or related
items.12. Unlike most other departments, Biomed isready, willing
and able to go above and beyond itscore mission to help the
hospital.2011 PKL, GMI blog at http://gmi3.com/blog 34 35.
Strategies Meet Often (Monthly) Regular Reports Short include
successes include financials include CMMS Reports Invite VP to
Department Meetings Get him/her to truly understand Clinical
Engineering and how itbenefits him and the hospital. Send Clinical
Engineering articles of interest to him, showinghow others do
things that you want to do. Support Biomeds presence on Capital
Committees, and on finalsignoff of new capital equipment and
installations.2011 PKL, GMI blog at http://gmi3.com/blog 35 36.
Human Resources 2011 PKL, GMI blog at http://gmi3.com/blog 36 37.
Definition Human Resources Management (HRM) functionincludes a
variety of activities, and key among themis deciding what staffing
needs you have andwhether to use independent contractors or
hireemployees to fill these needs, recruiting and trainingthe best
employees, ensuring they are highperformers, dealing with
performance issues, andensuring your personnel and management
practicesconform to various regulations. Managementhelp.org2011
PKL, GMI blog at http://gmi3.com/blog37 38. How HR sees the world .
. .38 39. How HR sees the world . . .39 40. 2011 PKL, GMI blog at
http://gmi3.com/blog 40 41. Where Biomed mayinterface with HR Job
Descriptions Pay Scales Recruiting of Staff Promotion of staff
Annual Reviews Overtime2011 PKL, GMI blog at http://gmi3.com/blog
41 42. 10 things every HR Directorneeds to know about Biomed1. Our
profession is made up of highly specialized people. There are few
cookie-cutter people who are totally interchangeable.2. Unique
skills must be evaluated carefully.3. The right person can save the
hospital tens or hundreds of thousands of dollars in excess of
their salary.4. Recruiting efforts by HR are almost useless.5. Pay
ranges are not very useful for highly unique people. 2011 PKL, GMI
blog at http://gmi3.com/blog 42 43. 10 things every HR Director
needsto know about Biomed6. We sometimes have to go outside of the
norm to retain highly valuable people.7. Biomed staff are among the
most loyal to the hospital of any employees.8. Our jobs are 24 x 7,
even though we are hourly enployees. We dont mind being creative
with hours, comp time and expenses.9. Unlike most other
departments, Biomed is ready, willing and able to go above and
beyond its core mission to help the hospital.2011 PKL, GMI blog at
http://gmi3.com/blog 43 44. Strategies Multi-tiered Job
Descriptions and steps. Write very detailed job descriptions.
Understand the review process and the relations topay changes.2011
PKL, GMI blog at http://gmi3.com/blog 44 45. Information Technology
October 2010 Patrick Lynch and GMI 45 46. Definition Information
Technology (I.T.) is the "technology"used for thestudy,
understanding, planning, design, construction, testing,
distribution, support and operations ofsoftware, computers and
computer related systemsthat exist for the purpose of Data,
Information andKnowledge processing ITAAOctober 2010 Patrick Lynch
and GMI 46 47. Major functions EHR Radiology Information Business
officeSystem Security Patient Data VPN access for PACS various
companies Connectivity with Electronic Door accessdoctors offices
and Passwords and loginshomes HIPAA Education Billing Patient
Accounting Staff Laboratory InformationSystem October 2010 Patrick
Lynch and GMI47 48. How I.T. sees the world . . .48 49. How I.T.
sees the world . . .49 50. Areas where Biomed mayinteract with IT
Patient Care equipment that communicated acrossthe hospital network
Access to Internet Sites that Biomed needs but ITblocks Servers in
IT that contain programs that Biomedmaintains Software and hardware
maintenance philosophies Desirabliity of Service ContractsOctober
2010 Patrick Lynch and GMI50 51. 10 things every IT Director
needsto know about Biomed1. Our jobs are like the fire department -
24 hours a day instant response, lives are on the line.2. Equipment
uptime, safety, accuracy and reliability are our #1 priorities.3.
We know the operation and use of all medical devices. We
participate in patient care. We train users to operate their
equipment.4. Security is unimportant to us.5. We do not operate in
a rigidly defined space. We do whatever is necessary to enable the
treatment of patients.6. We prefer to rely upon ourselves instead
of vendors or manufacturersOctober 2010 Patrick Lynch and GMI51 52.
10 things every IT Director needsto know about Biomed7. Hardware
contracts are NOT a part of our norm.8. We understand healthcare
and patient care.9. We are very comfortable in the patient care
setting.10. We want to work with you, but not on your terms.11. We
know a lot about technology. And we cancomprehend more about IT
issues than you think.12. Unlike many other departments, Biomed
isready, willing and able to go above and beyond itscore mission to
help the hospital.October 2010 Patrick Lynch and GMI52 53.
Strategies Educate Chief of IT about Biomed, how we aredifferent,
and how we are working toward the samegoals. Develop an
understanding of ITs mandates andbusiness practices. Develop a
close relationship with somebody in IT who can cut through the
official policiesOctober 2010 Patrick Lynch and GMI53 54. Materials
Management October 2010, Patrick Lynch and GMI 54 55. Main job is
The organizational functions responsible for theplanning, sourcing,
stocking and logistics activitiesof materials used in the internal
and externalfulfillment of demand. The Bridgefield Group October
2010, Patrick Lynch and GMI 55 56. Major Functions Buying the right
items for all the Forcasting future needsoperations of a hospital
Finacial management Medical Supplies Strategic partnerships Capital
Equipmentshortages Food unique products Cleaning Supplies JIT
inventory Vendor managed Inventories Computers Delivery of supplies
to users Security Inventory Control Maintenance items Ethics
Pharmaceuticals sharing of confidential Storeroom functions for
day-in-dayinformationout items receiving perks or kickbacks
Receiving function remaining objective Shipping Order placement
Vendor Management October 2010, Patrick Lynch and GMI 56 57. How MM
sees the world. . . 57 58. How MM sees the world. . . 58 59. Areas
which Biomed interfaceswith Materials Management Sourcing of Parts
Purchasing conditions for new Capital Equipment Receiving of new
Capital Equipment Receiving of Parts Asset control of Capital
Equipment ContractsOctober 2010, Patrick Lynch and GMI 59 60. 10
things every Materials Managerneeds to know about Biomed1. We have
MANY JIT needs.2. We have MANY one-off needs.3. One-time, Oneshot
deals are not unusual.4. There often isnt time to go through the
"normal" channels to setup new vendors, or bid, or wait till
tomorrow.5. Just because we cut deals and sometimes buy from our
friends doesnt mean that we are unethical, receiving payoffs or
stealing from the hospital.6. We must be a part of EVERY capital
purchase.October 2010, Patrick Lynch and GMI60 61. 10 things every
Materials Managerneeds to know about Biomed7. Sign NO point-of-sale
maintenance agreements.8. Our terms and conditions must be a part
of every capital purchase.9. Biomed must sign off before final
payments are made on any capital purchase.10. The manufacturers are
NOT friends of thehospital.11. Unlike most other departments,
Biomed isready, willing and able to go above and beyond itscore
mission to help the hospital.October 2010, Patrick Lynch and GMI 61
62. Strategies Read all Purchasing Policies Read all Capital
Equipment Policies Negotiate modifications which will meet your
needsand benefit the hospital Develop Ts&Cs regardingtraining,
passwords, manuals, etc. Insert Out-Clauses on ALL Contracts.Last
SlideOctober 2010, Patrick Lynch and GMI62 63. Take-Aways In every
encounter, emphasize how biomed cansupport the organizational
goals. Remember, Biomed isnt the biggest, the baddest, or the most
powerful, so we have to be very CREATIVE when dealing with the
other entities in the hospital.63 64. Watch Tech Nation and
BiomedTalk Contribute to the BMET Wiki Visit Pat Lynchs blog at
http://gmi3.com/blog [email protected] (704)941-0116Thank you 64