QUARRY MANAGEMENT SYSYEM (QMS) Presentation before the Jury Committee for The National Award on e-Governance 22-Dec-2014 M. Vallalar, I.A.S. Managing Director Tamil Nadu Minerals Limited (A Government of Tamil Nadu Undertaking) 31, Kamrajar Salai, Chepauk Chennai 600 005
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QUARRY MANAGEMENT SYSYEM (QMS)
Presentation before the Jury Committee for
The National Award on e-Governance
22-Dec-2014
M. Vallalar, I.A.S.
Managing Director
Tamil Nadu Minerals Limited(A Government of Tamil Nadu Undertaking)
31, Kamrajar Salai, Chepauk
Chennai 600 005
Agenda
• About TAMIN
• Key Issues and Challenges Faced
• E-Governance Interventions Implemented
• Benefits Realized
• Future Directions
• Conclusion and SummaryQuarry Colombo Zubrana
About TAMIN
• Established in April 1978, wholly ownedby the Government of Tamil Nadu.
• Workforce of 1311 personnel includingAdministrative, Technical and Workers(Skilled, Semi-skilled, etc.)
• Exploits, processes and markets rawgranite blocks and granite value addedproducts
• Processes and markets major mineralssuch as Graphite, Silica Sand,Vermiculite, Limestone and Quartz &Feldspar
• Mines, quarries, divisional offices andfactories are spread over in variousparts of the State (600 Kms)
• Exporting to countries as USA, Spain,Italy, China, Japan, Dubai, Poland,Slovenia, Croatia etc.
Corporate Office
(Chennai)
Divisions
(10)
Quarries (33)
Mines (9)
Mini Tile Plants (2)
Industrial Units
(6)
Show Room
Central Workshop at
Salem
Key Issues and Challenges Faced
Issues of Transparency, Efficiency and Accountability
(Manual System)
Local Management of individual Quarries, Divisional Offices and
Factories caused lack of effective controls / monitoring
Reports were sent to the TAMIN Head Office from mines &
quarries on weekly basis and subsequently compiled
Low Focus / Visibility on ground operations due to non
availability of data on daily basis
Day-to-day monitoring not possible
Manipulation / mis-interpretation of data
Manual system caused low visibility, inaccuracy and
unreliable reports from the field
TAMIN has introduced a new web based software “Quarry Management System” called QMS during Nov.2012.
It is a centrally managed software that collects data of
production / sales / despatches etc. in the quarry / mine / factory
on a daily basis
It converts the data into reports for efficient and transparent
management with high accuracy.
It is a unique software, designed and developed based on
TAMIN’s requirement
QMS is not mere computerization of office. It was designed to
integrate various kinds of mining activities like production,
recovery percentage, mine wastage, sales, mine safety and
optimum utilization of men & machinery
E-Governance Initiative
QMS – An innovative effort
E-Governance Initiative
Implemented
Low cost in-house equipment provided for implementation.
Alignment of software system developed and the processes followed
Provided Adequate Training and Capacity Enhancements by providing equipment's and support
Removed manual processes after implementation of e-governance solution
Constituted a Mine Auditing Committee to physically validate data entered in QMS
TAMIN Granites, Chennai
E-Governance Initiative
ImplementedPlatform Details
Project cost: Rs. 6 Lakhs
Used Open Source Technology
Developed Platform (Front end): PHP
Database (Back end): MySQL
Hosted at: TAMIN Server at Head Office
Utilized BSNL for connectivity
Security System:
Hardware firewall: SonicWall 2040
Software: Symantec Endpoint Protection
Home Page of QMS
E-Governance Initiative
ImplementedSoftware Features
Entries made in Divisional Offices – Single Entry on daily basis and Multiple View,
Locking of entries after certain time
Multiple MIS reports are generated daily
• Production Performance, Sales Performance, Stock Availability
• Shift-wise Men & Machinery Performance, Under-utilized Machinery List
• Non-working Machinery with its Service Status
• Fuel Consumption Details
• Important Materials / Machinery Requirements for Continuous Quarry
Operation
• Follow up of Court Cases, Tender Status
• Statutory Requirements of Mines
Consolidation of Data at Head Office Level
Daily Dashboard Report for MD Generated by System and interaction enabled
with field by online chatting
Daily Review and consequent Decisions made at Head Office.
Portal Provided for Sales Function.
Analysis -> Discuss -> Directs online
E-Governance Initiative
Implemented Training and Capacity Building
Provided equipment – Laptop, Cameras, Data Card and Connectivity to all required officers / quarries / mines / factories.
Provided Training in Computer Systems and Applications to all officers and staff.
Provided Training in Photography to staff.
Designated one day in a month for training activities
Quarry Site Training Programme,
Yellikaradu Quarry, Mettur Dam
E-Governance Initiative
Implemented Process Alignment
System determined process for Immediate conversion of unfinished blocks to finished blocks chronologically.
Recording of waste generated in each stage of quarry & mine operation.
Selection of blocks in chronological order by Buyer
Payment within stipulated time
Verification of Granite Block Measurement with help of digital photographs
Verification of Block Measurement using Digital Photograph
E-Governance Initiative
Implemented Process Alignment
This e-Governance initiative especially measurement checking of granite
blocks by digital photographs helps to avoid revenue loss.
Ex. If 10 Centimeter of measurement is omitted intentionally or by error in
each side of one cubic meter granite block, there will be loss of about 20%
in volume of the block.
The revenue loss may be in crores.
Verification of Block Measurement using Digital Photograph
E-Governance Initiative
Implemented Mine Auditing Committee
Composition: Geologists , Mine Engineers, Mines Surveyors and
external experts (retired Director from GSI)
Audits each mine physically once in two months
Cross checks the data in the QMS entered with reference to
the actual volume mined.
Each Mine / Quarry has a 3 Member Core Committee
(consisting of Officer, Supervisor and Worker) – Daily activities
are monitored and data validated by them. Maintain Core
Committee Register.
Benefits RealizedKey Process Benefits
Faster Decision Making Capability Provided to TAMIN
Automatically analysis various data and generate daily
performance report of each quarry, mines and factories.
These reports are sent by way of emails followed by SMS
alerts to Field / Divisional Office staff (about 80% of the
workforce are getting SMS alerts on daily basis). These
reports assist the Divisional Managers to fine tune daily
operations of the quarries / mines / factories resulted in
increase in revenue and performance.
Benefits RealizedSystem Benefits
All data including photographs are documented on daily basis and that can be retrieved at any point of time
Optimum use of natural mineral wealth is ensured
Optimum utilization of men & machinery is ensured
Improved Quality of service provided to the buyers
Verification of the measurements of the granite blocks lying in a remote quarry from the Head Office is made possible.
A sense of alertness, vigil, vigour, competitiveness, achievement and self reverence was instilled in the minds of the working force and management.
Increase in revenue due to accuracy of measurements and
In Previous System (manual system) In Present System (QMS)
There was no mechanism to monitor the size of the Granite blocks produced from primary cutting stage which resulted in low level production of higher size blocks which cause revenue loss.
Now, every granite block is monitored from the stage of primary cutting to finished product which enables production of large size blocks and reduction in cost of production and high cost realization
Blocks are selected by the buyers as they wish rejecting most of the granite blocks which resulted in revenue loss
The blocks are sold in chronological order only. Hence we are able to sell all the blocks without omission.
The Head Office cannot see the measurement of the granite blocks and had to fully depend upon the statements of the field. There was chance for
malpractices, inaccuracy in measurement and other complaints.
Every block is digitally photographed with measurement tape and uploaded which can be seen in HO with measurement.
Men & machinery were not effectively monitored due to poor MIS as the quarries are remotely situated.
QMS sets standard for effective utilization of men & machinery and any shortfall in utilization is indicated in the next day report which helps management take appropriate timely action.
Delayed Mine Auditing Almost daily Mine Auditing and Management intervention in case of exception. CCTV Cameras installed in mines / quarries. SMS alerts are given
Benefits RealizedAdditional Benefits
All time high production in black granite, graphite ore, limestone, silica sand, Indian standard sand,
raw vermiculite and exfoliated vermiculite
All time high sales turnover in black granite, graphite, limestone, Indian standard sand, exfoliated
vermiculite
Idle men & machinery were identified and reduced considerably.
Efficiency of men & machinery has increased
Fuel consumption in each machinery in the quarry is closely monitored
Quarry-wise recovery percentage of granite has been closely monitored
Accuracy of measurement of granite block has been ensured
Upload of photograph of each granite block with measurement
Undressed block & finished block stock has been reduced considerably
Turnover & profit has increased
Work flow in the processing of sales has been simplified
Close monitoring of each stone and every machineries in the quarry / mines are made possible from
Head Office
Day-to-day activities of all quarries / mines / factories like production, sales, dispatch, waste
generation has been monitored from Head Office
All reports like selection list, invoice, dispatch challan, tax report etc. are being generated through
this software. Hence, duplication of work is avoided and accuracy & transparency are ensured.
Future Directions
In-House
• Mobile & Tablet Computing
External
• Extension to other government organizations who are dealing with mines and minerals
• Extension to Private Players – to increase transparency
Conclusion and Summary This Quarry Management System is a prelude to effective monitoring of
mineral wealth.
TAMIN has demonstrated the effective use of ICT and e-Governance in achieving organizational efficiency and effectiveness.
This software with some modification can be utilized in other organizations, who are dealing with mining and quarrying activities.
The Principal Secretary to Government, Industries Department, Government of Tamil Nadu, appreciated the efforts taken by TAMIN in bringing transparent management system through this QMS Software and suggested to introduce this system in other departments as TANMAG / TANCEM.
This has been achieved through in-house efforts
With additional assistance and resources, more improvements can be made in the working of TAMIN.
“Transparency is the key to good governance.
E-Governance is the only effective way of transparent governance.”