Quality Improvement and Control System QuIC ILYA NIKANOROV 772 480 0476 [email protected].

Quality Improvement and Control System

QuIC

ILYA NIKANOROV772 480 0476

[email protected]

The QuIC System consist of:– Onshore primary system.– Offshore/remote modules.allows the users to perform allows the users to perform

the following functions:the following functions:• Inventory monitoring and controlInventory monitoring and control• Creation of the new items into the systemCreation of the new items into the system• Create and manage manufacturer/vendor informationCreate and manage manufacturer/vendor information• Documentation management Documentation management • Create and implement various tasks/procedures Create and implement various tasks/procedures • Equipment/personnel schedule managementEquipment/personnel schedule management• Create and access instrumentation’s history Create and access instrumentation’s history (logbooks)(logbooks)

Portable System usually located on the vessel. Portable System usually located on the vessel. The following functions are available to the user:The following functions are available to the user:• Access to inventory informationAccess to inventory information• Procedures and tasks informationProcedures and tasks information• Access to the instrumentation history records.Access to the instrumentation history records.

Access viawireless

Network / Internet from the office

or remote location

Access via

cable network / Internet

from the officeOnshore primary system

(remote or local server)

Access layout for onshore system

Access viaship’s wireless

network

Access via ship’s cable

Network

Offshore/remote modules.

Onshore primary system

(remote or local server)

Access layout for offshore system

Synchronization upon

Internet connection availability.

Access viawireless

Network / Internet from the office

or remote location

Access via

cable network / Internet

from the office

Onshore primary system

(remote or local server)

Onshore system user access.

Each user hasindividual User IDwhich determentsspecific user right

in the system

User administration

The following actionsperformed here:

• Add new users• Add new group• Set group permissions• Add users to the groups• Remote updates• System Settings

Inventory moduleThe main inventory page has following functions:• The user can perform various customized searches.• Each search result can be displayed as an individual tab. • Each search result can be printed

Found items, if they have expiration date (for example calibration period) have differentcolor code depending on the current status.

Inventory – Item Properties View

Item properties displayed in the separate window.

The tabs on the top of thiswindow allow easy access to

item’s logbook, and documents

Inventory - New Item

To achieve data consistency, the information field such as: manufacturer, type and model,

Vendor, location comes from pre set source.This source only accessible

by users with administration privileges.

Inventory – Set Up

Inventory setup module allows the users with advanced privileges:

• Create new location• Enter information about new manufacturers• Assign devices types/models to existing manufacturers• Enter new vendor information

Adding the device type, model and calibration can be accomplished from the same window.

Inventory – Assembly Assembly is permitting

the user to group various items in the system

under single ID.

Each assembly canbe updated easy byuser with advanced permissions.

The following example demonstrates the Underwater Unit Assembly (UUA) for CTD. Each sensor displayed with calibration expiration date.

Logbooks

QuIC System keeps track of user’s activities. In additionto that, the user can write the logbooks records for specific item in the QuIC System.

Documentation

User can attach a file tosingle item in the QuICsystem.

It is possible to attach the same file to multiple items

currently present in QuIC System or the ones

which will be added in the future.

System implementation

www.quic.info

University of HawaiiQuIC System

University of AlaskaFairbanks

QuIC System

University of Miami QuIC System

Implementation phases - UNOLS

www.quic.info

University of HawaiiQuIC System

University of AlaskaFairbanks

QuIC System

University of Miami QuIC System

System InstallationOn shore

Personnel Training

Inventory data entry

Manufacturer/Vendordata entry

Set up of the operational procedures.

Creation of the assemblies

Import data from existing sources

Shared information

www.quic.info

University of HawaiiQuIC System

University of AlaskaFairbanks

QuIC System

University of Miami QuIC System

Manufacturer 1

Manufacturer / product information

Model A fromManufacturer 1

Manufacturer 1

Model A fromManufacturer 1

Manufacturer 1

Model A fromManufacturer 1

Technician’s InformationPortal (TIP)

Knowledge base information

Logbooks recordstransfer

Direct input

Future development

• Development of user configurable e-mail notification system

• Development of Cruise Administration System (CAS)

• Development of GUI customizable by the user

• Completion of the task moduleTask Module

E-mail notification/Task progress control system

New taskassignment

Procedures

Logbooks / notes

Task’s viewand status update

Completed Forms

Record to Logbooks

When this user logged on

Form ModuleLog in as PI user

under Science group Personnel Information Form

Dive PlanForm

Cruise configuration

Form

AAUS Scientific Diver Reciprocity

Request Form

The forms can be saved in the mid stage.

Uncompleted forms for user “A”

Incomplete Cruise configuration form

Incomplete Dive Plan form

AAUS Scientific Diver Reciprocity

Request Form

Record to Logbooks

Cruise Configuration form

Dive Plan formAAUS Scientific Diver Reciprocity

Request Form

Notification via e-mail

Record to Logbooks

CAS Client interfaceForm distribution

Future development

Form A

Field 1

Field 4

Submit

Field 2

Field 3

Acknowledgement form

Yes No

Sub Form B

Field 1

Field 2

Field 3

Field 4

Submit

Sub Form C

Field 1

Field 2

Field 3

Submit

Form and Sub form relationships.

Record to Logbooks

Record to Logbooks

Record to Logbooks

Notification via e-mail

Future development

Cruise configurationForm Page 1

R/V SEWARD JOHNSONConfiguration Form & Cruise Plan

Cruise Reference #: Cruise Dates (mm/dd/yy): Principal Investigator:Institution:

CONTACT INFORMATIONChief Scientist: Institution: Address:

City: State: Zip Code:Office Ph#: Home Ph#: Fax #: E-Mail:

Co-Investigator:Institution: Address:

City: State: Zip Code:Office Ph#: Home Ph#: Fax #: E-Mail:

General Cruise Information

Narrative of Cruise Objectives (not Grant Title):

Cruise Itinerary: Port Dates Purpose (loading, embarkation, etc.)

Hazardous Materials (include type & quantity):Radioactive Material:

Explosives (incl. Gases):

Other:

Diving Operations:

Total Number of Scientific Party: Total Number of Observers:

Submit

Cruise configurationForm Page 2

R/V SEWARD JOHNSONConfiguration Form & Cruise Plan

Total Number of Scientific Party: Name Gender Institution Citizenship

Total Number of Observers: Name Gender Institution Citizenship

Submit

Example.

136

Future development

Previous yearP. I. 1/ Cruise 5

Incomplete Cruise configuration form

Personnel Information form

Dive Plan form

AAUS Scientific Diver Reciprocity

Request Form

P. I. 1/ Cruise 1

Personnel Information form

Dive Plan form

Incomplete Cruise configuration form

AAUS Scientific Diver Reciprocity

Request Form

P. I. 2 / Cruise 2

Personnel Information form

Dive Plan Form

AAUS Scientific Diver Reciprocity

Request Form

Incomplete Cruise configuration form

P. I. 3 / Cruise 3

Personnel Information form

Dive Plan form

AAUS Scientific Diver Reciprocity

Request Form

Incomplete Cruise configuration form

Personnel

Inventory

Schedule

Administrator Interface

Log book records from the

communications with P.I.

DocumentationsLibrary

Information analysis

New Logbook input

New document input

Future development

QuIC System

Contact information:

ILYA NIKANOROV772 480 0476

[email protected]