Qruk Aspect2 Complete Manual

DOC NO: AEE-PS-QRM-UK-ASPECTII 2000 Issue: 1 – Dec. 2002

Quick Reference Manual

ASPECT II Parking Management Software

Page 1© Copyright Amano Electronics Europe N.V. All rights reserved, no part of the contents of this document may be reproduced

or transmitted in any form or by any means without the written permission of Amano Electronics Europe N.V

AEE-PS-QRM-UK-ASPECTII 2000 - Issue: 1 (Dec. 2002)

1. Manual Updates Overview

This chapter summarizes changes made in the quick reference manual. For each issue, the modifications are described, allowing the user to find out exactly where the changes are located and which topic is involved.

Issue Issue Date: Description of change Pages 1 December

2002 First Release of the European Version all

AMANO Electronics Europe nv - ASPECT II 2000 : Quick Reference Manual - Page 2

© Copyright Amano Electronics Europe N.V. All rights reserved, no part of the contents of this document may be reproduced or transmitted in any form or by any means without the written permission of Amano Electronics Europe N.V


2. Table of contents 1. MANUAL UPDATES OVERVIEW.........................................................................................2 2. TABLE OF CONTENTS .....................................................................................................3 3. STARTING UP ASPECT II .............................................................................................6

Logging in to the ASPECT II.......................................................................... 6 Logging off from the ASPECT II..................................................................... 7 Exiting from the ASPECT II........................................................................... 8 Changing the time on the Clock. ................................................................... 9

4. ASPECT II MENU ....................................................................................................10 Starting Modules from the ASPECT II Menu................................................... 10

1. Monitor............................................................................................... 11 5. TERMINAL MONITOR ..................................................................................................11

Displaying Event Information...................................................................... 11 Deleting Event Information......................................................................... 12 Setting the Alarms .................................................................................... 13 Font Settings............................................................................................ 14 Limiting the number of Displayed Irregular Events........................................ 15 Terminal Button Setting............................................................................. 16 Controlling the Parking Equipment............................................................... 17

6. PARKING MONITOR....................................................................................................19 Resetting the vehicle count. ....................................................................... 19 Adjusting the Values in the Parking Monitor .................................................. 20 Setting the Monitor Display ........................................................................ 21

7. PC MONITOR ...........................................................................................................22 Checking the ASPECT II operation state. ...................................................... 22 Starting and Stopping Data Transmission. .................................................... 23 Modifying PC Information ........................................................................... 24

2. Parking Management.......................................................................... 25 8. CUSTOMER MAINTENANCE............................................................................................25

Registering Customer Information ............................................................... 25 Displaying Customer Information ................................................................ 27 Deleting Customer Information ................................................................... 28 Completing Operation................................................................................ 28

9. PASSCARD MAINTENANCE............................................................................................29 Registering Passcard Holder Information ...................................................... 29 Displaying Passcard Holder Information........................................................ 31 Displaying the Status of a Passcard ............................................................. 32 Changing Passcard Information Status ......................................................... 33 Deleting Passcard Holder Information .......................................................... 35 Completing Operation................................................................................ 35

10. PASSCARD STATUS.....................................................................................................36 Changing the Status of a Passcard............................................................... 36 Searching by Customer Number or Passcard Number ..................................... 38 Completing Operation................................................................................ 38

11. PASSCARD ZONE .......................................................................................................39 Changing the Valid Period for a Passcard ...................................................... 39 Searching by Parking Number or Equipment Number ..................................... 41 Completing Operation................................................................................ 41

12. DEBIT CARD MAINTENANCE .........................................................................................42 Registering Debit Card Users ...................................................................... 42



Displaying Debit Card User Information........................................................ 44


Displaying Usage of a Debit Card ................................................................ 45 Deleting Debit Card Information.................................................................. 46 Completing Operation................................................................................ 46

13. CASHIER MAINTENANCE ..............................................................................................47 Registering a Cashier................................................................................. 47 Displaying Cashier Information ................................................................... 49 Displaying Cashier Work History.................................................................. 50 Deleting Cashier Information ...................................................................... 51 Completing Operation................................................................................ 51

14. OPERATOR MAINTENANCE............................................................................................52 Registering PC Operators ........................................................................... 52 Deleting PC Operator Information................................................................ 53 Completing Operation................................................................................ 53

15. FEE TIME MAINTENANCE .............................................................................................54 Registering a Time Setting ......................................................................... 54 Searching by Parking Number or Terminal Number ........................................ 55 Completing Operation................................................................................ 56

16. GHOST TICKET MAINTENANCE ......................................................................................57 Registering Validation and Invalidation of Tickets .......................................... 57

17. SHOP MAINTENANCE ..................................................................................................58 Registering Shop Discount Information ........................................................ 58 Displaying Shop Discount Information.......................................................... 59 Deleting a Shop Discount ........................................................................... 60 Completing Operation................................................................................ 60

18. CPS INFORMATION ...................................................................................................61 Displaying Information in the CPS From the Automatic Pay Station .................. 61 Clearing Requests ..................................................................................... 63 Completing Operation................................................................................ 63

3. Card Encode ....................................................................................... 64 19. CARD ENCODE ..........................................................................................................64

Encoding Cards......................................................................................... 64 When creating a Passcard has been selected................................................. 65 When creating a Debit Card has been selected .............................................. 66 When creating a Discount Card has been selected ......................................... 67 When craeting a Courtesy Card has been selected ......................................... 68 When creating an Event Card has been selected............................................ 69 When creating an Operator Card has been selected ....................................... 70 Verifying Passcard and Debit Card Information.............................................. 71 Re-issuing a Debit Card ............................................................................. 72 Canceling a Card Re-issue.......................................................................... 73 Clearing the Encode Button ........................................................................ 74 Completing Operation................................................................................ 74

20. CARD SALES.............................................................................................................75 Selling Cards............................................................................................ 75 When a Passcard is Selected....................................................................... 76 When a Debit Card Has Been Selected ......................................................... 77 When a Discount Card Has Been Selected..................................................... 78 When a Courtesy Card Has Been Selected .................................................... 79 Modifying Sales Information ....................................................................... 80 Displaying Passcard and Debit Card Information............................................ 81 Selecting a Sales Area ............................................................................... 82 Clearing the Get Info Button....................................................................... 82



Completing Operation................................................................................ 83


21. ANTI-PASS-BACK RECOVERY .......................................................................................84 Displaying the Anti-Pass-Back Status........................................................... 84 Changing the Anti-Pass-Back Status ............................................................ 85 Clearing the Read and Save Buttons ............................................................ 86 Completing Operation................................................................................ 86

4. Parking Maintenance .......................................................................... 87 22. PC SETUP ...............................................................................................................87

Displaying PC Information .......................................................................... 88 Completing Operation................................................................................ 88

23. BAND DEFINITION.....................................................................................................89 Registering Time Definitions ....................................................................... 89 Reset the displayed information. ................................................................. 90 Displaying Time Zone Definition Information................................................. 91 Setting a Fixed Interval ............................................................................. 92 Deleting Time Zone Definitions ................................................................... 92 Completing Operation................................................................................ 92

24. LOT AREA SETUP .......................................................................................................93 Modifying Parking Information .................................................................... 93 Modifying Parking Information .................................................................... 94 Displaying Area Group Information.............................................................. 95 Displaying Parking Information ................................................................... 95 Completing Operation................................................................................ 95

25. PROGRAM SETUP .......................................................................................................96 Registering Setup Parameters..................................................................... 96 Displaying Setup Parameter Information ...................................................... 97 Deleting Setup Parameter Information ......................................................... 98 Completing Operation................................................................................ 98

26. EQUIPMENT SETUP.....................................................................................................99 Modifying Terminal Setup........................................................................... 99 Displaying Terminal Information................................................................ 101 Completing Operation.............................................................................. 101

27. SALES AREA SETUP ..................................................................................................102 Registering Sales Area............................................................................. 102 Displaying Terminal Information................................................................ 104 Deleting Sales Area Information................................................................ 105 Completing Operation.............................................................................. 105

28. BATCH SCHEDULE MAINTENANCE.................................................................................106 Registering a Schedule ............................................................................ 106 Displaying Schedule Information ............................................................... 108 Deleting Schedule Information.................................................................. 109 Completing Operation.............................................................................. 109

29. FILE SWEEPER ........................................................................................................110 Canceling Deletion .................................................................................. 111 Completing Operation.............................................................................. 112

30. DATABASE BACKUP ..................................................................................................113 Backup Database .................................................................................... 113 Restore Database ................................................................................... 114 Automatic Backup Setting ........................................................................ 115 Completing Operation.............................................................................. 115

5. Reports............................................................................................. 116




3. Starting up ASPECT II ASPECT II has been configured to startup automatically after logging into Windows 2000 and after the ASPECT II Installer performs the setup. When starting up, a dialog box containing [Operator ID] and [Password] will be displayed. Only a person whose Operator ID and Password is authorized will be able to operate the ASPECT II. The following steps explain how to Login to, Logout and Exit from the ASPECT II.

Logging in to the ASPECT II. Operation After starting Windows 2000 the following dialog box below will be displayed.

Enter a Operator ID and Password, then click on [Login]. Note: The ASPECT II starts with the SE Operator preset. Please, register all other operators in the ASPECT II Operator Maintenance module.




Logging off from the ASPECT II. When you have finished using the ASPECT II, always Logoff. After Logging off, it will no longer be possible to perform any of the ASPECT II operations, completely preventing anyone other than an authorized operator from accessing the APSECT II. (Even when the ASPECT II is in the “Logged off” status, it will continue to monitor the parking lot, performing the procedures necessary to keep the parking lot in operation) Operation Right-click on the AMANO icon in the taskbar.

Select [Change Password].

Enter the Operator ID and the Password, then click [Logout].




Exiting from the ASPECT II. Exiting the ASPECT II, will cease ALL of the parking management functions. Because exiting from the ASPECT II (Server, Polling PCs, etc) will cause any polled information to be lost, it should only be done after the parking lot has closed. Operation Right-click on the AMANO icon in the taskbar.

Left-click on [Exit ASPECTII]. All of the ASPECT II operations will now stop. Depending upon the amount of data being polled from the parking equipment, it may take more or less time to exit from the ASPECT II. Please continue to wait. The computer is finished exiting when the ASPECT II icon disappears from the taskbar.

NOTE: Directly cutting off the power, etc, before the computer finishes exiting from ASPECT II, may cause data to be permanently lost. This will cause the results of the reports, both financial and otherwise, to be incomplete--thus they will not match. It may also cause the ASPECT II to stop working altogether, therefore, please always use caution.




Changing the time on the Clock. All Adjustments to system’s clock are performed by the ASPECT II. When the time on the server is changed, the times of all of the ASPECT II computers connected to the Network, as well as all of the parking equipment, will be synchronized. Operation Right-click on the AMANO icon in the taskbar. Left-click [Adjust Clock].

Change the time, then click [SAVE].

Note: Time synchronization will be performed, automatically, every hour while the ASPECT II is running. (The amount of time to actually be changed depends upon a clock’s drift from the correct time) All changes to the clock have a direct effect on parking fees. To limit these effects, please be sure to make all manual changes outside of operational hours, or when the user load is at the lowest point.




4. ASPECT II Menu The ASPECT II menu appears after successfully Logging in to the ASPECT II, and from this menu it is possible to select the individual modules that perform specific management and report issuing operations. To Exit from the ASPECT II menu, Log off, or directly Exit from the ASPECT II. Note: The contents of the menu, change according to the options selected during the Aspect II install.

Starting Modules from the ASPECT II Menu. Operation Chose a category from the menu on the left-hand-side of the screen.

Select a Module from the menu, which appears on the right-hand side of the screen.




1. Monitor 5. Terminal Monitor Using the Terminal Monitor, it is possible to monitor the status of all parking equipment in each parking lot, or all parking equipment connected to each PC. The Terminal Monitor displays event information, such as alarms, sent to it from the equipment and sounds a BEEP when a problem occurs (It is possible to change this using the settings).

Displaying Event Information Start the “Terminal Monitor” to display the following screen.

Operation Left-click on a terminal. Note: It is possible to select terminals using Right-click, however, using the right-click selects ALL terminals in one Lot Area, or PC, instead of just one. It is also possible to select all of the equipment by choosing [All Parking Control] from the menu. Select [Event Information] from the menu. (For irregular information, select [Irregular Information]) Click [OK], to close the Event, or Irregular, screen.




Deleting Event Information

Operation Left-click on a terminal button. Note: It is possible to select terminals using Right-click, however, using the right-click selects ALL terminals in one Lot Area, or PC, instead of just one. It is also possible to select all of the equipment by choosing [All Parking Control] from the menu. Select [Event Information] from the menu. (For irregular information, select [Irregular Information]) The Event/ Irregular Information will be displayed. Right-click on an Even/Irregular Information to display the delete function. Select delete. The Event Delete dialog box will appear. Input a reason and/or an explanation for deleting and click [OK].




Setting the Alarms Use the alarm setting to inform you when an Event or Irregular Information has occurred in the parking equipment. The setup method for the alarm is described below.

Operation (1) Select [Tools]-[Alarm Setting]. (2) The Alarm Setting dialog box will be displayed. (3) Choose whether to sound an alarm for each Event or Irregular, or to remain silent.

It is possible to check the sound of the alarm, by clicking [Test]. (4) It is also possible to set the interval length of an Alarm Setting between 3 to 999

seconds. (Be sure to set the interval to a proper length when using WAV files).

(5) Click [OK] to finish. Note: For multiple Event/Irregular Informations, the highest alarm level will be given priority. The Priority orders, below, go from highest to lowest — 1 being the highest, and 4 the lowest. 1. Red Event 2. Yellow Event 3. Green Event 4. Irregular *The number of beeps is different for each alarm. 1. Red Event 4 times 2. Yellow Event 3 times 3. Green Event 2 times 4. Irregular 1 time *If all of the alarms are set to [Silent], no alarm will go off. *It is necessary to equip the computer with a soundcard when using WAV Files.




Font Settings The Font Settings command will automatically setup the Fonts (type, style and size of font) in each Terminal button display. This allows one to match personal preferences, as well as facilitate reading. The setup procedure for the fonts is as follows. (It is possible to change the Font settings for each Parking Lot and each PC window)

Operation Choose [Tools]-[Font Setting] from the menu. The Font dialog box will be displayed. Chose a Font, Style and Size, etc. Click [OK].




Limiting the number of Displayed Irregular Events The following limits may be set to help eliminate unwanted Event/Irregular Information. It is also possible to make set in more detail the types of Irregular Information you would like to be displayed. Event Information: Troubles with the parking equipment itself fall into this category. For each Event and each Event ID the most recent information is displayed. (For past information please check the Event Log Report) Irregular Information: When a customer makes a mistake while using the parking equipment, or misuses the parking equipment, etc., a log of this action is kept in an Irregular Information log. The maximum amount of Irregular Information logs that may be stored is 999, and/or 1 day (1440 minutes). There may be days when a high volume of Irregular Information occurs. Depending on the scale of the parking lot, it is possible that there may be over 10,000 Irregular Events in one day. In order to display all of this information, it would slow down the efficiency of all of the other processes in the Aspect II. Therefore, if you have a larger parking lot, it is advised to limit the amount of displayable Irregular Events. (To check the history of Irregular Events, please issue an Irregular Report)

Operation (1) Select [Tools]-[Irregular List Setting]. (2) The Irregular List Setting dialog box will be displayed. (3) Click on the check box next to [Limit Number of Irregular Events], and/or [Time Limit of

Displayable Data], and enter the maximum number of Irregular Events, and/or the time limit (in minutes).

(4) Click on the [OK] button to finish. The settings in this display are valid only for the PC on which they are setup. When using

a Network, please setup all of the PCs individually.




Terminal Button Setting Arrange the Terminal Buttons’ display, using the following procedure. (The Terminal Button Setting is carried out in each parking lot, or PC window)

Operation (1) Select [Tools]-[Terminal Button Setting] from the menu. (2) The Terminal Button Setting dialog box will appear. (3) Enter the number of Vertical and Horizontal tiles. Note: For multiple Events/Irregular, the highest alarm level will be given priority. The Priority orders below go from highest to lowest. 1 being the highest, and 4 the lowest. Note: (It is necessary to adjust the number of terminal buttons equal to or over the amount of Parking Equipment, otherwise it will not be possible to exit from the screen, by clicking [OK]). Click [OK].




Controlling the Parking Equipment It is possible to use the ASPECT II to control various functions in the parking equipment, as well as open and close the gates. The list below describes the types of operations possible.

Operation (1) Left-click on a terminal button. Note: It is possible to select terminals using Right-click, however, using the right-click selects

ALL terminals in one Lot Area, or PC, instead of just one. It is also possible to select all of the equipment by choosing [All Parking Control] from the menu.

(2) Select an operation from the displayed menu. (3) A confirmation message will appear. Note: When opening/closing a gate, it is possible to insert a reason and/or comment before

clicking on the [Open], [Close] button. (4) Click [Yes].




Gate Open/Close: This controls the gates connected to a terminal. Because it is possible to cause injury

people near the gate and damage to cars passing through the gate, while performing this option, make sure to closely watch a video camera, etc., ensuring that nothing is obstructing the gate.

In Service/Out of Service: This command changes a terminal's status between In Service and Out of Service.

When a terminal is Out of Service it will cease to function entirely. The terminal will also stop polling, so please be sure to only use this on terminals that are actually out of service.

Power ON/Power OFF:

Sending the Power OFF command to a terminal will stop all transmission with that terminal. When performing physical maintenance etc., on the equipment, always set the terminal to Power OFF. Otherwise, the Aspect will have no way of knowing that the terminal is not ON. (Should communication continue with a terminal that has its power “OFF” the overall transmission speed of the entire system will slow down, because the Aspect continues trying to poll the shutdown terminal)

Note: This command does not actually turn the Power OFF.

Program: The program command sends parameter settings to the terminals. The amount of

setting data that is transmitted depends on the type of terminal, but is generally large; thus sending this information to a terminal will effect the overall transmission speed. A large amount of data is sent each time, so please be careful not to send this command repeatedly.

Anti-Pass-Back: Use this module to send Anti-Pass-Back information to Terminals, which have Proximity

Cards in use <TF-3700, etc.>. A large amount of data is sent each time, so please be careful not to send this command repeatedly.

Validity: Use this module to send the Passcard Valid/Invalid information in the Passcard

Maintenance and Passcard Status modules to each terminal. A large amount of data is sent each time, so please be careful not to send this command repeatedly.

Debit Card Enable/Disable: This command is used to Enable or Disable the use of Debit Cards. Parking equipment

that has been sent the Disable command will no longer accept Debit Cards.




6. Parking Monitor The Parking Monitor is a program used to display the Full/Vacant (status), In (count), Pay (paid count), Out (count), and Occupied (spaces) of a parking lot.

Resetting the vehicle count. Start the Parking Monitor to display the following screen.

Operation (1) Select [Tools]-[Reset Counter] from the menu to display the Reset Counter dialog box. (2) After displaying the dialog box, select the target lot area and click on the [Reset Counter]

button. This will reset the values the in [IN], [PAY] and [OUT] areas. To also reset the amount of currently occupied spaces, put a check in the box next to [Reset Occupied], then click [Reset Counter].




Adjusting the Values in the Parking Monitor To adjust the values displayed in the Parking Monitor follow the procedure described below.

Operation (1) Select [Tools]-[Adjust Counter] from the menu to display the Adjust Counter dialog box. (2) Select the type of card you would like to make an adjustment for (i.e., Passcard, Debit

Card, etc.), enter the values to change, and click [OK] to apply the changes. To disregard the changes, click [Cancel].




Setting the Monitor Display The complete list of items includes, Vacant/Full (status)-(displays automatically), In (count), Pay (paid count), Out (count), and Occupied (spaces). It is possible to use the settings to only display those items, which are necessary or applicable.

Operation

(1) Select [View]-[Counter Setting] from the menu. (2) Select the necessary items from the Counter Setting dialog box, and then click [OK] to

end the setup.




7. PC Monitor The PC Monitor allows you to monitor all ASPECT II PCs connected to the network. It also displays the style (Administration PC, Polling PC, etc.) of each ASPECT II PC.

Checking the ASPECT II operation state. Starting “PC Monitor” will display the following screen.

Operation (1) As soon as the PC Monitor starts up, it checks the operation state of each ASPECT II

currently operating on the Network. To update the information displayed in the window, click the [Refresh] button on the toolbar.

You may also refresh by clicking [File]-[Refresh] from the menu.




Starting and Stopping Data Transmission. This procedure is used to start and stop data transmission for PCs connected to the Network.

Operation (1) Chose a PC from the PC Monitor list. (2) Select [File]-[Start Communication] or [File]-[Stop Communication] from the menu. (3) A confirmation dialog box will appear. (4) Click [OK]. Note: Uninterrupted data transmission is necessary for the Parking Management software to properly collect data and issue reports. Be sure to set a high security level for this Module in order to prevent intentional, or accidental, misuse through stopping the transmission.




Modifying PC Information

Operation (1) Chose a PC from the PC Monitor list. (2) Select [File]-[PC Information] from the menu. (3) The PC Information screen will appear. (4) Enter the PC information for each item. Note: To move to the next item Press the “Tab” key. Pressing the “Tab” key while holding down the “Shift” key will return you to the previous item. PC Number: Displays the PCs unique PC number. Name: Enter the name of the PC up to 32 characters. Address: Enter the address of the PC up to 32 characters. Place: Enter the place of the PC up to 32 characters. Tel: Enter the phone number of the PC up to 32 characters. (5) When entry of all the information is complete, click the “Save” button to register it.




2. Parking Management

8. Customer Maintenance The management of customers using Passcard and Shop Discount tickets is achieved using the Customer Maintenance module. A customer’s information must be registered using Customer Maintenance in order to allow the use of Passcard and Shop Discount tickets in a parking lot. Passcards and Shop Discount tickets cannot be used unless the customer information is registered.

Registering Customer Information Start the Customer Maintenance to display the following screen.

Operation (1) Enter the customer information for each item. Note : Press the “Tab” key to select the next item, and press the “Tab” key while holding down the “Shift” key to return to the previous item. Customer No.: Enter a customer number between 1 and 9999. (Duplicate customer numbers cannot be registered). Name: Enter the name of the customer up to 32 characters. Address: Enter the address of the customer up to 32 characters. Place: Enter the place of the customer up to 32 characters.



Tel: Enter the phone number of the customer up to 32 characters.


Person in Charge: Enter the name of the person in charge up to 32 characters. Use Passcard: Checking the box allows the customer to use a Passcard. Use Shop Discount: Checking the box allows the customer to use a Shop Discount ticket. (2) After entering all of the necessary information, click the “Save” button on the toolbar, or

select [File]-[Save] from the menu to register it.

Return displayed information to defaults (1) Select [File]-[Clear] from the menu.




Displaying Customer Information Information may be displayed on the screen as described below. Operation Specify the customer number. (1) Enter the customer’s number in [Customer No.]. (2) Click the “Read” button on the toolbar, or select [File]-[Read] from the menu.

Select the customer to be displayed from the menu tree. (1) Select the user directly from the menu tree at the left of the screen.




Deleting Customer Information Operation (1) Display the customer information to be deleted. (2) Click the “Delete” button on the toolbar, or select [File]-[Delete] from the menu, to

delete. (3) After confirming the information, click [Yes] to delete it.

Note: Customer information registered for Passcards and discount tickets must be deleted from the Passcard Maintenance or Shop Maintenance prior to deleting customer information from the Customer Maintenance.

Completing Operation Operation (1) Exit this program by clicking the [X] button at the top-right of the screen, or by selecting [File]-[Exit] from the menu.




9. Passcard Maintenance Passcard Maintenance is used to register the individual information of customers holding Passcards, and may also be used to check usage of current Passcards. Note: Prior to entering Passcard holder information, Customer Maintenance must be

used to register the customer to whom the Passcard belongs.

Registering Passcard Holder Information Start Passcard Maintenance to display the following screen.

Operation (1) Enter the Passcard holder information in each item. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down

the “Shift” key to return to the previous item. Passcard No.: Enter a number between 1 and 4000. (Duplicated numbers cannot be entered). User Name: Enter the name of the Passcard holder up to 32 characters. Address: Enter the address of the Passcard holder up to 32 characters. Place: Enter the place of the Passcard holder up to 32 characters. Tel: Enter the phone number of the Passcard holder up to 32 characters. Memo: Enter any relevant comments about the Passcard holder up to 32 characters.




Customer No.: Enter the customer number between 1 and 9999 (enter the customer number registered in the “Customer Maintenance”).

Customer Name: Display the customer name specified with the customer number. License Plate 1: Enter the license plate number of the car used by the Passcard holder. License Plate 2: Enter the license plate number of the car used by the Passcard holder. License Plate 3: Enter the license plate number of the car used by the Passcard holder

(enter License Plate 2, License Plate 3 when the Passcard holder owns more than one vehicle).

(2) After entering all of the necessary information, click the Save button on the toolbar, or select [File]-[Save] from the menu to register it.

Return displayed information to defaults (1) Select [File]-[Clear] from the menu.




Displaying Passcard Holder Information Passcard holder information may be displayed on the screen using the following methods. Operation Specify the Passcard holder’s Passcard number. (1) Enter the number in [Passcard No.]. (2) Click the “Read” button on the toolbar, or select [File]-[Read] from the menu.

Select the Passcard holder to be displayed from the menu tree. (3) Select the user directly from the menu tree at the left of the screen.




Displaying the Status of a Passcard Select the “Information” tab to display the status of a Passcard.

Passcard No.: Displays the Passcard number. Type: Displays the Passcard type (registered in the Card Encode). From-To: Displays the period for which the Passcard is valid (registered in the Card

Encode). Lot Selection: Displays the Passcard parking type (Standard or Extension). Lot Area: Displays the parking lot area, which may be used by the Passcard holder. Validity: Displays the Passcard valid/invalid status. APB Status: Displays the Anti-Pass-Back status when read by the Reader/Writer <TF-

3900>. Last Information: Current Area: Displays the name of the parking lot currently used, or last used. Last Date Time: Displays the date and time last used. Last Equipment: Displays the name of the parking equipment last used. Last APB Status: Displays the current Anti-Pass-Back status.




Changing Passcard Information Status

Operation (1) Display the Passcard holder information to be changed.

(2) Click on the “Change Status” button, or select [File]-[Change Status] from the menu.




(3) Start Passcard Status.

(4) Change a Passcard’s status information with the Passcard Status module. (5) Click [Save] to register the changed information.




Deleting Passcard Holder Information Operation (1) Display a Passcard holder’s information. (2) Click the “Delete” button on the toolbar, or select [File]-[Delete]. (3) After confirming the information, click “Yes” to delete it.





10. Passcard Status Validate or invalidate a Passcard using the Passcard Status module. This is command is used mainly in cases to prevent illegal use of a lost Passcard. In addition, an on-line connection enables you to change the Anti-Pass-Back status when an Anti-Pass-Back control is run. The availability of this command depends upon the parking equipment installed.

Changing the Status of a Passcard Start Passcard Status to display the following screen.




Operation (1) Select the Passcard holder to be changed from the menu tree at the left of the screen (when a Customer name displayed in the tree is selected, all Passcards under that Customer’s name may be changed).

(2) Either “Valid/Invalid” or “Anti-Pass-Back Status” may be changed (but not both at one

time). Select the status to be changed (if the “Anti-Pass-Back Status” is not displayed, only “Valid/Invalid” may be changed).

(3) Change the status. Valid/Invalid: Select Valid or Invalid. APB Status: Select “Initial Status”, “In” (Exit allowed) or “Out” (Entrance allowed). (4) Click on the “Save” button on the toolbar, or select [File]-[Save] from the menu.




Searching by Customer Number or Passcard Number Operation (1) Click the “Search” button on the toolbar, or select [File]-[Search] from the menu. (2) The search dialog box appears. Select [Customer No.] or [Passcard No.].

(3) Enter the number to search for, and click [OK] button.

Completing Operation Operation (1) Exit this program by clicking the [X] button at the top-right of the screen, or by selecting

[File]-[Exit] from the menu.




11. Passcard Zone Passcard Zone is used to temporarily change the valid period that a specific type of Passcard may be used for. The valid period for use of a Passcard may be changed for each parking lot or for individual parking equipment units.

Changing the Valid Period for a Passcard Start the Passcard Zone to display the following screen.




Operation (1) Select the parking lot or parking equipment to be changed from the menu tree at the left

of the screen (when a user name displayed in the tree is selected, all parking may be changed).

Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down the “Shift” key to return to the previous item.

(2) Change the valid period for each Passcard type. Passcard Type: Place a check in the box next to the Passcard type to be changed. Only the

time period for the checked Passcard type will be sent to the terminals. Starting Time: Enter the starting time for the valid period. Ending Time: Enter the ending time for the valid period. Click the “Save” button on the toolbar, or select [File]-[Save] from the menu to register the changes.




Searching by Parking Number or Equipment Number

Operation (1) Click the “Search” button on the toolbar, or select [File]-[Search] from the menu. (2) The search dialog box will appear. Select [Area No.] or [Equipment No.].

(3) Enter the number to search for, and click [OK] (the Aspect then searches for the data

and displays it on the screen).

Completing Operation Operation Exit this program by clicking the [X] button at the top-right of the screen, or by selecting [File]-[Exit] from the menu.




12. Debit Card Maintenance

Debit Card Maintenance is used to manage individual information for Debit Card users, and verify usage of Debit Cards.

Registering Debit Card Users Start Debit Card Maintenance to display the following screen.

Operation (1) Enter the information for the Debit Card user in each item. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down

the “Shift” key to return to the previous item. Debit Card No.: Enter a number between 1 and 99999 (duplicate numbers cannot be

entered). User Name: Enter the name of the Debit Card user up to 32 characters. Address: Enter the address of the Debit Card user up to 32 characters. Place: Enter the place of the Debit Card user up to 32 characters. Tel: Enter the phone number of the Debit Card user up to 32 characters. Memo: Enter any relevant comments about the Passcard holder up to 32

characters.




(2) Click the “Save” button on the toolbar, or select [File]-[Save] from the menu to register the information.




Displaying Debit Card User Information Information may be displayed on the screen in two ways as described below. Operation Specify the Debit Card number. (1) Enter the Debit Card number in [Debit Card No.]. (2) Click the “Read” button on the toolbar, or select [File]-[Read] from the menu.

Select the Debit Card user to be displayed from the menu tree. (1) Select the Debit Card user to be displayed from the menu tree at the left of the screen.




Displaying Usage of a Debit Card Click on the “Information” tab to view card usage for the Debit Card user selected on the entry screen. The following screen appears.

Debt Card No.: Enter the Debit Card number. Validity: Display the valid/invalid status of the specified Debit Card. Card Status: Display the card status, encoded and registered (or encoding cancelled), or

registered for sales with Card Sales. Last Date-Time: Display the date and time the Debit Card was last used. APB Status: Display the current Anti-Pass-Back status of the specified Debit Card. Last Equipment: Display the name of the parking equipment in which the specified Debit

Card was last used. Last Recharge: Display the date and time at which the specified Debit Card was recharged

with the fee computer <TF-5620>. Lot Selection: Display the Debit Card parking type (Standard or Extension) (display the

Lot Select details registered in the Card Encode). Lot Area: Display the parking registered in the Card Encode. Balance: Display the current balance. Initial Balance: Display the balance registered in the Card Encode.




Deleting Debit Card Information Operation (1) Display the Debit Card information to be deleted. (2) Click the “Delete” button on the toolbar, or select [File]-[Delete] from the menu, to

delete. (3) After confirming the Debit Card user information, click “Yes” to delete it.






13. Cashier Maintenance Cashier Maintenance is used to manage cashier information for operating the fee computer <TF-5620>. It is possible to issue a fee computer <TF-5620> operator card using the Card Encode module.

Registering a Cashier Start “Cashier Maintenance” to display the following screen.




Operation (1) Enter the cashier information for each item. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down

the “Shift” key to return to the previous item. Number: Enter a cashier number between 1 and 999 (duplicated numbers cannot be

entered). Area: Select the parking lot where the cashier operates the register. Name: Enter the name of the cashier up to 32 characters. Address: Enter the address of the cashier up to 32 characters. Place: Enter the place of the cashier up to 32 characters. Tel: Enter the phone number of the cashier up to 32 characters. (2) Click on the “Save” button on the toolbar, or select [File]-[Save] from the menu to

register it.




Displaying Cashier Information Information may be displayed on the screen in two ways as described below.

Operation Specify the cashier number. (1) Enter the cashier number in [Number:]. (2) Click the “Read” button on the toolbar, or select [File]-[Read] from the menu.

Select the cashier to be displayed from the menu tree. (1) Select the cashier to be displayed from the menu tree at the left of the screen.




Displaying Cashier Work History Displays cashier work history records. Operation (1) Enter the cashier number in [Number:]. (2) Click the “Read” button on the toolbar, or select [File]-[Read] from the menu. (3) Click the “Work History” button, or select [File]-[Work History] from the menu.

(4) Click [OK] after verifying the work history.




Deleting Cashier Information Operation (1) Display the cashier information to be deleted. (2) Click the “Delete” button on the toolbar, or select [File]-[Delete] from the menu. (3) After confirming the information, click [Yes] to delete.






14. Operator Maintenance Operator Maintenance is used to register and manage PC operators managing parking with ASPECT II.

Registering PC Operators Start the PC Operator Maintenance to display the following screen.

Operation (1) Enter the operator information in each item. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down

the “Shift” key to return to the previous item. User ID: Enter the user ID up to 16 digits. Password: Enter the password up to 16 digits. Password (confirm): Enter the same password entered in the “Password” item. Security Level: Enter the operator security level. Information for operators whose security

is “equal” or “higher” level than the operator(s) currently logged in to ASPECT II cannot be changed, or deleted in any way. Operators with a security level of 10 are able to change information for all operators.

Name: Enter the operator name up to 32 characters. Address: Enter the operator address up to 32 characters. Place: Enter the operator place up to 32 characters. Tel: Enter the operator phone number up to 32 characters. (2) Click on the “Save” button on the toolbar, or select [File]-[Save] from the menu to

register it.




Select the operator to be displayed from the menu tree. (1) Select the operator to be displayed from the menu tree at the left of the screen.

Deleting PC Operator Information Operation

(1) Display the operator information to be deleted. (2) Click the Delete button on the toolbar, or select [File]-[Delete] from the menu. (3) After verifying the PC operator information to be deleted, click “Yes” to delete it.






15. Fee Time Maintenance Fee Time Maintenance is used to temporarily change the Fee Time Maintenance setting according to the degree of congestion in the parking lot. The time setting may be changed for each parking lot, and for each terminal installed in the parking lot.

Registering a Time Setting Start “Fee Time Maintenance” to display the following screen.

Operation

(1) Enter the time for each item. Note : Press the “Tab” key to select the next item, and press the “Tab” key while holding down

the “Shift” key to return to the previous item. Overrule: Check the item to be changed. Lag Time: Enter the new lag time value in minutes. Service Time: Enter the new service time value in minutes. Grace Time: Enter the new grace time value in minutes. Time is entered as follows. (Example: 9 hours and 55 minutes is entered as 955.)



(2) Click on the “Save” button on the toolbar, or select [File]-[Save] from the menu to register it.


Searching by Parking Number or Terminal Number Operation (1) Click the “Search” button on the toolbar, or select [File]-[Search] from the menu. (2) The search dialog box appears. Select “Area No.” or “Equipment No.”.

(3) Enter the number to search for, and click [OK] (the data is found and displayed on the

screen).





[File] -[Exit] from the menu.




16. Ghost Ticket Maintenance Ghost Ticket Maintenance is used to validate ghost tickets generated by Ticket Dispensers so that they may be used within the parking lot for payment, exit, etc.

Registering Validation and Invalidation of Tickets Start the Ghost Ticket Maintenance to display the following screen.

Operation (1) Enter each item. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down

the “Shift” key to return to the previous item. Ticket Number: Specify the number of the ticket to be validated or invalidated as a number

between 1 and 99999. Machine Number: Specify the number of the machine issuing the ticket as a number between 1

and 99. Ghost Status: Select “Valid” or “Invalid”. (2) Click the “Save” button or select [File]-[Save] from the menu.




17. Shop Maintenance Shop Maintenance is used for customer information and Shop Discount number-related settings for management of Shop Discounts used with the fee computer <TF-5620>.

Registering Shop Discount Information Start Shop Maintenance to display the following screen.


the “Shift” key to return to the previous item. Number: Enter the Shop Discount number as a number between 1 and 99. Customer No.: Enter the customer number as a number between 1 and 9999.

Enter the customer number registered in the “Customer Maintenance”. If the number has not yet been registered, register the customer information first.

(2) Click the “Save” button or select [File]-[Save] from the menu.




Displaying Shop Discount Information Operation Specify the Shop Discount number to be displayed. (1) Enter the number to be displayed in the Number item. (2) Click the “Read” button on the toolbar, or select [File]-[Read] from the menu.

Select the Shop Discount to be displayed from the menu tree. (1) Select the Shop Discount to be displayed from the menu tree at the left of the screen.




Deleting a Shop Discount Operation (1) Display the Shop Discount information to be deleted. (2) Click the “Delete” button on the toolbar, or select [File]-[Delete] from the menu. (3) After verifying the Shop Discount information to be deleted, click “Yes” to delete it.






18. CPS Information CPS Information is used to receive and display balance management information in the CPS from the on-line automatic pay station.

Displaying Information in the CPS From the Automatic Pay Station Start “CPS Information” to display the following screen.




Operation (1) Select “Individual” or “All” from [Mode] from the menu. If the “Individual” mode screen is selected, “Pay Station” must also be selected.

(2) Click the “Request” button, or select [File]-[Request] from the menu.




Reset the displayed information. (1) Select [File]-[Clear] from the menu.

Clearing Requests After clicking the “Request” button and inquiring for CPS information, the “Request” button must be cleared if no response has been received from the terminal (e.g. if an inquiry has been made while the terminal is being maintained). Operation (1) Select [File]-[Refresh] from the menu to clear the Request button.





3. Card Encode

19. Card Encode Card Encode is used to issue the various types of cards used in the parking lot with a Card Reader / Writer <TF-3900> that is on-line. Passcards, Debit Cards, Discount Cards, Courtesy Cards, Event Cards, Operator cards, may be encoded. When the card encoder is a stand-alone unit, Card Encode may be used for post-processing and registration of Passcards and Debit Cards encoding information.

Encoding Cards Start “Card Encode” to display the following screen.

Operation (3) Select a card to issue from [Mode] from the menu.




When creating a Passcard has been selected Operation (1) Physically change the Reader / Writer <TF-3900> to Write mode. (2) Enter the items necessary for card encoding. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down

the “Shift” key to return to the previous item.

Number: Enter a Passcard number between 1 and 4000. Type: Enter a Passcard type between 1 and 8. From-To: Enter the start and end dates of the valid period. (Example: November 25th, 2000 is entered as 251100.) Lot Selection: Select the type of parking lot (Standard or Extension). Lot Area: Select the parking lot where the encoded card will be used. Customer: Select a customer with a card. (3) Click the “Encode” button (select [File]-[Encode] from the menu). Select [File]-[Save] if

off-line. (4) Prepare the card by inserting it in the Reader / Writer <TF-3900>.




When creating a Debit Card has been selected Operation (1) Physically change the Reader / Writer <TF-3900> to Write mode. (2) Enter the items necessary for card encoding. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down


Number: Enter a Debit Card number between 1 and 99999. Init. Balance: Enter the balance to be written to the card at encoding. Lot Selection: Select the type of parking lot (Standard or Extension). Lot Area: Select the parking lot where the encoded card will be used. (3) Click the “Encode” button (select [File]-[Encode] from the menu). Select [File]-[Save] if





When creating a Discount Card has been selected Operation (1) Physically change the Reader / Writer <TF-3900> to Write mode. (2) Enter the items necessary for card encoding. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down


Type: Select the card type. Issue Cards: Enter the number of cards to be issued between 1 and 9999. Lot Selection: Select the type of parking lot (Standard or Extension). Lot Area: Select the parking lot where the encoded card will be used. (3) Click the “Encode” button (select [File]-[Encode] from the menu). Select [File]-[Save] if





When craeting a Courtesy Card has been selected Operation (1) Physically change the Reader / Writer <TF-3900> to Write mode. (2) Enter the items necessary for card encoding. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down


Balance: Enter the Courtesy Card balance (number of use cycles remaining) as a number

between 1 and 99. Issue Cards: Enter the number of cards to be issued between 1 and 9999. Lot Selection: Select the type of parking lot (Standard or Extension). Lot Area: Select the parking lot where the encoded card will be used. (3) Click the “Encode” button (select [File]-[Encode] from the menu). Select [File]-[Save] if





When creating an Event Card has been selected Operation (1) Physically change the Reader / Writer <TF-3900> to Write mode. (2) Enter the items necessary for card encoding. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down


Number: Enter the Event Card number between 1 and 99. Type: Enter an Event Card type number between 1 and 8. From-To: Enter the start and end dates of the Event Card valid period. (Example: November 25th, 2000 is entered as 251100.) Issue Cards: Enter the number of cards to be issued between 1 and 9999. Lot Area: Select the parking lot where the encoded card will be used. Note: If the Event Card Number is set to 1 and the number of cards issued is 10, cards 1~10 are issued. (3) Click the “Encode” button (select [File]-[Encode] from the menu). Select [File]-[Save] if





When creating an Operator Card has been selected Operation (1) Physically change the Reader / Writer <TF-3900> to Write mode. (2) Enter the items necessary for card encoding. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down


Number: Enter the operator card number between 1 and 999. Lot Area: Select the parking lot where the encoded card will be used. (3) Click the “Encode” button (select [File]-[Encode] from the menu). Select [File]-[Save] if





Verifying Passcard and Debit Card Information Operation (1) Select a card type (Passcard, Debit Card) from [Mode]. (2) Enter the number. (3) Click the “Read” button on the toolbar, or select [File]-[Read] from the menu.





Re-issuing a Debit Card To prevent illegal use, a card cannot be issued with the same number as an existing Debit Card until the original card’s balance is reduced to zero. There are cases, however, in which a card must be re-issued for reasons related to parking operation (e.g. when a card has been lost, when the operator has made a mistake while issuing the card and entered incorrect data). Cards may be re-issued in such cases. A Debit Card is re-issued as follows. Prior to sale: The information written to the card is initialized and the card re-issued. After sale: The current information is kept, and the card re-issued. Operation Initialize card information and re-issue (prior to sale, due to a mistake while issuing the card) (1) Physically change the Reader / Writer <TF-3900> to Write mode. (2) Select the card type from [Mode] from the menu (Passcard, Debit Card). (3) Enter the card number. (4) Select [File]-[Re-Encode] from the menu.

(5) Insert the card into the Reader / Writer <TF-3900> to issue it.




Keep the card information and re-issue the card (after sale, when the user has lost the card) (1) Physically change the Reader / Writer <TF-3900> to Write mode. (2) Select the card type from [Mode] from the menu (Passcard, Debit Card). (3) Enter the card number. (4) Select [File]-[Re-Encode] from the menu.

(5) Insert the card into the Reader / Writer <TF-3900> to issue it. Note: A card cannot be initialized or re-issued after sale.

Canceling a Card Re-issue Press the “C” key on the Reader / Writer <TF-3900> panel.




Clearing the Encode Button After clicking the “Encode” button and inquiring on card data with the Reader / Writer <TF-3900>, the button must be cleared if no response has been received from the magnetic stripe encoder (e.g. if the communications cable is removed during operations at the terminal). Operation (1) Select [File]-[Refresh] from the menu.





20. Card Sales Card Sales is used for registering and modifying Card Sales information. Passcards, Debit Cards, Discount Cards, and Courtesy Cards may be sold.

Selling Cards Start the Card Sales module to display the following screen.

Operation (1) Select a card to sell from the [Mode] from the menu.




When a Passcard is Selected Operation (1) Enter the number of the Passcard sold, in [Number]. (2) Click the “Read” button on the toolbar, or select [File]-[Read] from the menu. (3) Enter the items necessary for sales. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down


Sales Area: Specify the parking lot where the card was sold. Date Sold: Enter the date on which the Passcard was sold. (Example: November 25th, 2000 is entered as 251100.) Sales Amount: Set the sales amount for the Passcard. (4) Click the “Save” button or select [File]-[Save] from the menu.




When a Debit Card Has Been Selected Note: the Reader / Writer <TF-3900> encoder must be connected to an online PC to sell Debit Cards. Operation (1) Physically change the Reader / Writer <TF-3900> to Write mode. (2) Click the “Get Info” button on the toolbar, or select [File]-[Get info] from the menu

(enable the Reader / Writer <TF-3900> for Debit Card read). (3) Insert the Debit Card to be sold into the Reader / Writer <TF-3900>. (4) Enter all necessary items. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down


Number: Set a unique Debit Card number between 1 and 99999. Sales Area: Specify the parking lot where the card was sold. Date Sold: Enter the date on which the Debit Card was sold. (Example: November 25th, 2000 is entered as 251100.) Sales Amount: Set the sales amount for the Debit Card. (5) Click the “Save” button or select [File]-[Save] from the menu. (6) Insert the Debit Card to be sold into the Reader / Writer <TF-3900> and read it.




When a Discount Card Has Been Selected Operation (1) Enter the items necessary for sales. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down


Type: Specify the type of Discount Card. Sales Area: Specify the parking lot where the card was sold. Date Sold: Enter the date on which the Discount Card was sold. (Example: November 25th, 2000 is entered as 251100.) Number Sold: Set the number of issued Discount Cards sold as a number between 1 and

9999. Sales Amount: Set the sales amount for the Debit Card. (2) Click the “Save” button or select [File]-[Save] from the menu.




When a Courtesy Card Has Been Selected Operation (1) Enter the items necessary for sales. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down


Sales Area: Specify the parking lot where the card was sold Date Sold: Enter the date on which the Courtesy Card was sold. (Example: November 25th, 2000 is entered as 251100.) Balance: Set the Courtesy Card balance (number of cards) as a number between 1 and

99. Number Sold: Set the number of issued Courtesy Cards sold as a number between 1 and

9999. Sales Amount: Set the sales amount for the Courtesy Card. (2) Click the “Save” button or select [File]-[Save] from the menu.




Modifying Sales Information Operation (1) Select the card to be modified from [Mode] from the menu. (2) Click the “Modify” button on the toolbar, or select [File]-[Modify] from the menu.

(3) Select the data to be modified from the displayed list, and click [OK]. (4) Modify each item. (5) Click the “Save” button or select [File]-[Save] from the menu.




Displaying Passcard and Debit Card Information Operation (1) Enter the number. (2) Click the “Read” button or select [File]-[Read] from the menu.





Selecting a Sales Area Selects the sales area to which the card sales amount is to be assigned. The sales area is selected as follows. Operation (1) Select [Tools]-[Select Sales Area] from the menu. (2) Select a sales area for each card.

(3) Click the [OK] to save the settings.

Clearing the Get Info Button After clicking the “Get Info” button and inquiring on card data with the Reader / Writer <TF-3900>, the button must be cleared if no response has been received from magnetic stripe encoder (e.g. if the communications cable is removed during operations at the terminal). Operation (1) Select [File]-[Refresh] from the menu.








21. Anti-Pass-Back Recovery Anti-Pass-Back Recovery is used to change the Anti-Pass-Back status of cards (Passcards, Debit Cards, and Event Cards) using the on-line Reader / Writer <TF-3900>. Not used with normal parking operation, but used if the Anti-Pass-Back status on a card is disrupted for some reason.

Displaying the Anti-Pass-Back Status Start “Anti-Pass-Back Recovery” to display the following screen.

Operation (1) Physically change the Reader / Writer <TF-3900> to Write mode. (2) Click the “Read” button on the toolbar (enable the Reader / Writer <TF-3900> for read),

or select [File]-[Read] from the menu. (3) Insert the card into the Reader / Writer <TF-3900>. (4) The Anti-Pass-Back status appears on the screen.





Changing the Anti-Pass-Back Status Operation (1) Physically change the Reader / Writer <TF-3900> to Write mode. (2) Click the Read button on the toolbar (enable the Reader / Writer <TF-3900> for read), or

select [File]-[Read] from the menu. (3) Insert the card into the Reader / Writer <TF-3900>. (4) The Anti-Pass-Back status appears on the screen. (5) Enter each item.




APB Status : Select the Anti-Pass-Back status. Last Access: Enter the date on which the card was last used. (Example: November 25th, 2000 is entered as 251100.) In Equipment: Enter the in equipment as a number between 1 and 99. (The in equipment is only entered with Debit Cards.) (6) Click the “Save” button on the toolbar (enable the Reader / Writer <TF-3900> for read),

or select [File]-[Save] from the menu. (7) Insert the card into the magnetic stripe encoder. Note: A card other than the read card cannot be rewritten. Always insert the read card.

Clearing the Read and Save Buttons After clicking the “Read” or “Save” buttons and inquiring on card data with the Reader / Writer <TF-3900>, the relevant button must be cleared if no response has been received from the Reader / Writer <TF-3900> (e.g. if the communications cable is removed during operations at the terminal).

Operation (1) Select [File]-[Refresh] from the menu.






4. Parking Maintenance

22. PC Setup PC Setup registers PC information for computers contained in the parking management system. Registering PC Information Start PC Setup to display the following screen.

Operation (1) Enter the PC information in each item. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down

the “Shift” key to return to the previous item. PC No.: PC number. Name: Enter the name of the PC up to 32 characters. Address: Enter the address of the location of the PC up to 32 characters. Place: Enter the place of the location of the PC up to 32 characters. Tel: Enter the phone number of the location of the PC up to 32 characters. Note: The installer enters a PC number for each PC at installation. When registering the information for each PC, ensure that the PC number and the PC number entered in the PC Setup are the same. (2) When information for each PC has been entered, click the “Save” button, or select [File]-

[Save] from the menu, to register it.





Displaying PC Information Information may be displayed on the screen in two ways as described below. Operation

Select the PC to be displayed from the menu tree. (1) Select the PC to be displayed from the menu tree at the left of the screen.






23. Band Definition Band Definition is used to register time zone classifications and issue logs for use in analyzing parking usage, such as the Parking Load Report and the Length of Stay Report.

Registering Time Definitions Startup the Band Definition to display the following screen.


the “Shift” key to return to the previous item. Name: Enter a name up to 12 characters to identify the time definition. Day Change: Enter the day change time. Sets the zone in which the parking lot is not in

operation. Specifies the time zone in which customers are fewest during 24hr operation. Used to split-up a day when totaling sales, e.g. when “5:00am” is used as the day change time the start of the day is 5:00am, and the end of the day is 4:59am.

(Example: Enter 8 o’clock as 0800.)




Zones: Enter the times to classify the time zone. Sets the “Parking Load Report” time classification.

(Example : Using Zone １=0:00, Zone ２= 1:00, Zone ３=2:00 … results in a time zone classification of 0:00– 0:59, 1:00 – 1:59 …, and using Zone １=0:00， Zone ２=0:30， Zone ３=1:00 … results in a time zone classification of 0:00– 0:29，0:30– 0:59 ….)

Duration: Enter the times to classify the parking times. Sets the parking time classification for the “Length of Stay Report”.

(Example : Using Zone 1=0:00， Zone 2 =2:00, Zone 3=4:00 ・・・results in a duration of 0:00– 1:59，2:00– 3:59 …

, and using Zone １=0:00, Zone ２=0:30, Zone ３=1:00 … results in a classification of 0:00– 0:29，0:30– 0:59 …)

(2) When all the information has been entered, click “Save” on the toolbar, or select [File]-

[Save].





Displaying Time Zone Definition Information Information may be displayed on the screen in two ways as described below. Operation Specify the name of the defined time zone. (1) Enter the name of the defined time zone to be displayed in the “Name” item. (2) Click the “Read” button on the toolbar, or select [File]-[Read] from the menu.

Select the time zone definition to be displayed from the menu tree. (1) Select the time zone definition to be displayed from the menu tree at the left of the

screen.




Setting a Fixed Interval Setting of a definition at fixed intervals from the menu is as follows. Operation (1) Select “Plus 1:00”， “Plus 0:30”， “Plus 1Day”，or “Plus 1Week” from [Modify] on the

menu. Set fixed intervals, which are Zones other than the currently selected Zones of one hour, 30 minutes, one day, one week.

For example, if the currently selected Zone is 12:30, selecting Plus 1 will result in the next Zones being automatically set at a fixed interval at 13:30, 14:30, and 15:30.

Deleting Time Zone Definitions Operation (1) Display the time zone definition information to be deleted. (2) Click the “Delete” button on the toolbar, or select [File]-[Delete] from the menu. (3) After verifying the time zone definition information, click “Yes” to delete it.






24. Lot Area Setup Lot Area Setup is used to register parking information. Definition of time zone classifications set with Band Definition are associated with each parking.

Modifying Parking Information Start the Lot Area Setup to display the following screen.

Operation (1) Select the area group to be displayed from the menu tree at the left of the screen. (2) Change the content of the item to be modified. Enter the area group information in each

item. Note: Press the “Tab” key to select the next item, and press the “Tab” key while holding down

the “Shift” key to return to the previous item. Area Group No.: Area group number. Description: Enter the area group name up to 32 characters. Passcard From-To: Enter the number of the Passcard used in area group. Debit Card From-To: Enter the number of the Debit Card used in area group. When entry of the information is complete, click the “Save” button, or select [File]-[Save] from the menu, to register it.




Modifying Parking Information Information may be displayed on the screen in two ways as described below. Operation

(1) Select the parking lot to be displayed from the menu tree at the left of the screen. (2) Change the content of the item to be modified. Enter the PC information in each item. Note : Press the “Tab” key to select the next item, and press the “Tab” key while holding down

the “Shift” key to return to the previous item. Area No.: Enter the parking lot number from 1 to 99 (duplicate numbers may not be

entered). Description: Enter the parking lot’s name up to 32 characters. Total Spaces: Enter the parking lot’s capacity (max. number of vehicles) as a number

between 1 and 99999. Full Sign Off At: Enter value to determining the timing with which the parking lot changes

from full back to vacant (set to a number of vehicles less than that set in “Capacity”).

Auto lot full control: Check when the ASPECT II system automatically switches between full and empty. Do not check this box when the manager does this manually.

Band Definition: Select the time zone definition set with Band Definition. Note : The [Full Sign Off At:] value is set to a value less than that set for the Capacity.

For example, the [Full Sign Off At:] value for a parking lot with a Capacity of 1000 vehicles is set to 950 vehicles. Parking which are used very frequently will exhibit a considerable difference between the Capacity and the Full sign off at. This is to prevent confusion during periods of high traffic.

(3) When entry of the information is complete, click the “Save” button, or select [File]-

[Save] from the menu, to register it.




Displaying Area Group Information Information may be displayed on the screen in two ways as described below. Operation Select the area group to be displayed from the menu tree. (1) Select the area group to be displayed from the menu tree at the left of the screen.

Displaying Parking Information Information may be displayed on the screen in two ways as described below. Select the parking lot to be displayed from the menu tree. (1) Select the parking lot to be displayed from the menu tree at the left of the screen.





25. Program Setup Program Setup is used to register the setup parameters sent to the parking lot’s equipment.

Registering Setup Parameters Start Program Setup to display the following screen.

Operation (1) Change the content of the item to be modified. Enter the PC information in each item. Note : Press the “Tab” key to select the next item, and press the “Tab” key while holding down

the “Shift” key to return to the previous item. Program Name: Enter a name to identify the setup parameter up to 12 characters. Type: Select the terminal type (e.g. TF-2800, TF-5620>. Value: Enter a parameter value for each setup address. (2) When information for each item has been entered, click the “Save” button, or select

[File]-[Save] from the menu, to register it.




Displaying Setup Parameter Information Information may be displayed on the screen in two ways as described below. Operation Specify the name of the setup parameter to be displayed. (1) Enter the name of the setup parameter to be displayed in the [Program Name] item. (2) Click the “Read” button on the toolbar, or select [File]-[Read] from the menu.

Select the setup parameter to be displayed from the menu tree. (1) Select the setup parameter to be displayed from the menu tree at the left of the screen.




Deleting Setup Parameter Information Operation (1) Display the setup parameter information to be deleted. (2) Click the “Delete” button on the toolbar, or select [File]-[Delete] from the menu, to

delete the information. (3) After verifying the setup parameter information to be deleted, click “Yes” to delete it.





26. Equipment Setup Equipment Setup is used to register each item of parking equipment in the parking system.

Modifying Terminal Setup Start the Equipment Setup to display the following screen.

Operation (1) Enter each item. Note : Press the “Tab” key to select the next item, and press the “Tab” key while holding down

the “Shift” key to return to the previous item. Equipment No.: Equipment number. Description: Enter the equipment name up to 32 characters. Type: Equipment type. Com．Port: The port on the PC used for communication with the terminal. Terminal No.: Terminal number. Power: Check if the terminal power supply is ON. If checked the ASPECT II system

collects data for the terminal. Data is not collected if the power supply is OFF. PC: The PC used for communication with the terminal. Program: Select the setup parameter used in setting up the terminal (select setup

parameter defined in setup parameter. Gate(s): Select whether or not a gate is to be connected to the terminal. Area: The parking lot where the terminal is installed.




(2) When each item of information has been entered, click the “Save” button, or select [File]-[Save] from the menu, to register it.

Return the displayed information to defaults. (1) Select [File]-[Clear] from the menu.




Displaying Terminal Information Information may be displayed on the screen in two ways as described below. Operation Select the terminal to be displayed from the menu tree. (1) Select the terminal to be displayed from the menu tree at the left of the screen.






27. Sales Area Setup Sales Area Setup is used to register each item of parking equipment comprising the parking system.

Registering Sales Area Start the Sales Area Setup to display the following screen.


the “Shift” key to return to the previous item. Sales Area No.: Enter the sales area No. as a number between 1 and 99. Description: Enter the sales area up to 32 characters. Band Definition: Select the time zone definition (select the time zone definition defined in

“Band Definition”). Parking Fee Summarize Category: Select the “Payment Area” when classifying sales for each calculated

area. Select “IN Area” to classify sales for each entered area. Lot Areas: Select the parking lot to combine into the sales area. Sales Areas are

classified using “Summarize category”. Miscellaneous Sales



Lot Areas: Division sales, Debit Card sales, and Debit Card recharge cannot be classified using “Summarize Category”. Use the Miscellaneous Sales to classify these sales.



Reset the displayed information. (1) Select [File]-[Clear] from the menu




Displaying Terminal Information Information may be displayed on the screen in two ways as described below. Operation Specify the sales area number to be displayed. (1) Enter the sales area number in the “Sales Area Setup No.” item. (2) Click the “Read” button on the toolbar, or select [File]-[Read] from the menu.

Select the sales area to be displayed from the menu tree. (1) Select the sales area to be displayed from the menu tree at the left of the screen.




Deleting Sales Area Information Operation (1) Display the sales area information to be deleted. (2) Click the “Delete” button on the toolbar, or select [File]-[Delete] from the menu, to

delete the information (3) After verifying the sales area information to be deleted, click “Yes” to delete it.






28. Batch Schedule Maintenance The Batch Schedule Maintenance is used to automatically schedule processing for modules.

Registering a Schedule Start the Batch Schedule Maintenance to display the following screen.

Operation (1) Enter each item. Note : Press the “Tab” key to select the next item, and press the “Tab” key while holding down

the “Shift” key to return to the previous item. Batch Name: Enter the name automatically started processing up to 30 characters. Style: Select the style for displaying the automatically started program. The following

three selections are available. “Hide”: Do not display. “Minimize”: Minimize display. “Maximize”: Maximize display.

Pattern: Select the interval for automatically starting processing. The following six selections are available.

“Hourly” “Date (start daily)” “Day and week (start on specified day each week)” “Monthly (start each month)” “One time” “yearly (start annually)” Date: Enter the date on which processing is to start automatically. Processing is started

automatically when the date is the same or later than that entered here.



(Example : November 25th, 2000 is entered as 251100.)


Time: Enter the time at which processing is to start automatically. (Example : 9:30am is entered as 0930.) Day of Week: A day between Sunday and Saturday may be selected only when “Day of

Week” is specified in “Pattern”. Program: Click on the button beside the “Program” item to open the “Open the File”

dialog box and select a program to be started automatically. Command Line: Specify parameters from the command line for the program to be started

automatically.






Displaying Schedule Information Information may be displayed on the screen in two ways as described below. Operation Specify the schedule name to be displayed. (1) Enter the schedule name to be displayed in the “Name” item. (2) Click the “Read” button on the toolbar, or select [File]-[Read] from the menu.

Select the schedule to be displayed from the menu tree. (1) Select the schedule to be displayed from the menu tree at the left of the screen.




Deleting Schedule Information Operation (1) Display the schedule information to be deleted. (2) Click the “Delete” button on the toolbar, or select [File]-[Delete] from the menu, to

delete the information (3) After verifying the schedule information to be deleted, click “Yes” to delete it.





29. File Sweeper File Sweeper is used to delete that data which has exceeded the storage period from the database. It is normally used for automatic database maintenance with the Batch Schedule Maintenance. The procedure can be performed manually in accordance with the following description. Deleting Data Start the File Sweeper module to display the following screen.

Operation (1) Select the table to be deleted.

Click on the Select column to select. (2) Enter the days for the table.

A default number of days is displayed for the days. Change this only if processing is to be run with different timing.

(3) When all the tables to be deleted have been selected, click the “Save” button, or select [File]-[Save] from the menu, to register them.




Reset the displayed information. Select [File]-[Reset] from the menu

Canceling Deletion Operation (1) Click the “Stop” button on the toolbar, or select [File]-[Stop] from the menu, to cancel

deletion. Deletion is then canceled after a short interval.









30. Database Backup Database Backup is the program used to Backup/Restore the ASPECT II ’s database. In order to use the Database Backup, it is necessary that the database be located on a local computer. After running restore, it is not possible to return to the previous status before running the restore. Therefore it is necessary to use extreme caution when performing this option.

Backup Database Start the Database Backup to display the following screen.

Operation (1) Click on the backup tab. (2) Chose a database for backup. (3) Specify the “Backup Destination”. (4) Click the “Run” button on the toolbar, or select [File]-[Run] from the menu. (5) A confirmation message will appear. To backup the data, click [Yes].




Restore Database Operation

(1) Start up the “Database Backup”. (2) Exit from ASPECT II. (In order to start the restore it is necessary to exit from ASPECT II)

Exiting from ASPECT II will not shutdown the “Database Backup”. (3) Click on the restore tab. (4) Select the “Restore Source”. (5) Specify the restore source database. (6) Select the “Restore Destination”. (7) Click the “Run” button on the toolbar, or select [File]-[Run] from the menu. (8) A confirmation message will appear. To restore the data, click [Yes].




Automatic Backup Setting Setting the Backup procedure to run automatically is done as follows. In order to perform an automatic back, it is necessary to specify, ahead of time, which database will be the target of the backup. To select the database, follow the steps below. Operation

(1) Select [Tools]-[Automatic Backup Setting] from the menu. (2) Select the database that is to be backed up automatically. (3) Select the destination where the database will be backed up. (4) Click [OK], to finish. The “Batch Schedule Maintenance” arranges the timing for the automatic backup’ startup. When setting up the “Batch Schedule Maintenance”, using the drive in which ASPECTII is installed, specify the program as ”\ASPECT2\ADLL\AmDbBackup.exe”. Also specify in the command line “/A” or “/a”. NOTE: When setting up the automatic backup, make absolutely certain that the time does not coincide with another automatic maintenance function on your computer. Always be sure that nothing is set to occur at least an hour before, or after the automatic backup.








5. Reports For the explanation of the Reports please refer to the ASPECTII WEB Quick Reference Manual.

Qruk Aspect2 Complete Manual

Documents

reader writer

quick reference

amano electronics

magnetic stripe

batch schedule

shop discount

debit card

ghost ticket