Public Safety and Local Government Radio Communications … · 12/14/2016 · {00183043.DOCX } Alleghany County, Virginia Public Safety and Local Government Radio Communications

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Alleghany County, VirginiaPublic Safety and Local GovernmentRadio Communications System

Request for Proposal

December 14, 2016

This is a solicitation for proposals under the Public-Private Education Facilities &Infrastructure Act of 2002 (PPEA).

AECOM Request for Proposal – Radio Communications System Alleghany County, VirginiaDecember 14, 2016

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Table of Contents

1.0 General Instructions .................................................................................................................................... 13

1.1 Purpose .......................................................................................................................................... 131.2 Project Overview and Background................................................................................................... 131.3 Definitions ....................................................................................................................................... 141.4 Procurement Schedule .................................................................................................................... 141.5 Single Point of Contact .................................................................................................................... 151.6 Mandatory Pre-Proposal Conference............................................................................................... 151.7 Site Visits ........................................................................................................................................ 151.8 Answers and Addenda .................................................................................................................... 151.9 Instructions for Submitting Proposals............................................................................................... 161.10 Withdrawal of Proposals .................................................................................................................. 161.11 Technical Proposal Evaluation ........................................................................................................ 161.12 Technical Proposal Questions ......................................................................................................... 171.13 Price Proposal Evaluation ............................................................................................................... 171.14 Selection of Finalists & Public Hearing ............................................................................................ 171.15 Interviews & Negotiations ................................................................................................................ 171.16 Comprehensive Agreement ............................................................................................................. 171.17 Contract Execution .......................................................................................................................... 171.18 RFP Property of the County ............................................................................................................ 171.19 Rights to Submitted Material ........................................................................................................... 181.20 Confidentiality ................................................................................................................................. 181.21 Incurred Costs ................................................................................................................................ 181.22 Proposal Errors and Irregularities .................................................................................................... 181.23 Open Procurement .......................................................................................................................... 181.24 Alternate Proposals ......................................................................................................................... 181.25 Options ........................................................................................................................................... 19

2.0 Proposal Instructions .................................................................................................................................. 20

2.1 Proposal Outline ............................................................................................................................. 202.2 Technical Proposal.......................................................................................................................... 20

2.2.1 Introduction and Letter of Transmittal ........................................................................................ 202.2.2 Point-by-Point Response .......................................................................................................... 20

2.2.2.1 Compliance Statement...................................................................................................................... 202.2.2.2 Additional Instructions for PROPOSERs ............................................................................................ 21

2.2.3 Additional Information ............................................................................................................... 212.3 Price Proposal ................................................................................................................................ 21

2.3.1 Price Forms .............................................................................................................................. 212.3.2 Proposal Surety ........................................................................................................................ 222.3.3 Financing Options ..................................................................................................................... 22

3.0 General Terms and Conditions .................................................................................................................... 23

3.1 Proposed Terms and Conditions ..................................................................................................... 233.2 Order of Precedence ....................................................................................................................... 233.3 Compliance with Laws and Licensing Requirements........................................................................ 233.4 Subcontracting and Assignment ...................................................................................................... 233.5 Performance Requirements ............................................................................................................. 243.6 Documents and Records ................................................................................................................. 253.7 Hazardous and Other Wastes, Material, Substance ......................................................................... 253.8 Payments ........................................................................................................................................ 26


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3.9 Subcontractor and Other Payment Conditions ................................................................................. 263.10 Indemnification ................................................................................................................................ 273.11 Insurance ........................................................................................................................................ 283.12 Cancellation .................................................................................................................................... 293.13 Non-Discrimination .......................................................................................................................... 293.14 Drug Free Workplace ...................................................................................................................... 303.15 Employment of Unauthorized Aliens Prohibited ............................................................................... 303.16 Evidence of Authority to Transact Business in Virginia ..................................................................... 303.17 Governing Law and Venue .............................................................................................................. 303.18 Severability and Interpretation ......................................................................................................... 313.19 Survival ........................................................................................................................................... 313.20 Duplicate Copies ............................................................................................................................. 313.21 Headings ........................................................................................................................................ 313.22 Notices ........................................................................................................................................... 313.23 Certification ..................................................................................................................................... 323.24 Pricing and Payment Milestones ..................................................................................................... 323.25 Price Guarantee .............................................................................................................................. 323.26 Contract Security ............................................................................................................................ 323.27 Sales Tax Exemption ...................................................................................................................... 333.28 Assignment ..................................................................................................................................... 333.29 Transportation and Storage ............................................................................................................. 333.30 Transfer of Title ............................................................................................................................... 333.31 Force Majeure ................................................................................................................................. 333.32 Joint Procurement ........................................................................................................................... 333.33 Site Visits ........................................................................................................................................ 343.34 Contractor Responsibilities .............................................................................................................. 343.35 System Responsibility ..................................................................................................................... 343.36 Property Damage ............................................................................................................................ 343.37 System Use before Acceptance ...................................................................................................... 343.38 Retesting ........................................................................................................................................ 34

4.0 General System Requirements ................................................................................................................... 35

4.1 Scope ............................................................................................................................................. 354.2 Deviations from the Specifications ................................................................................................... 354.3 Brand Names .................................................................................................................................. 354.4 System Reliability ............................................................................................................................ 35

4.4.1 Single-Point Failures ................................................................................................................. 354.4.2 Multi-Point Failures ................................................................................................................... 35

4.5 General Equipment Specifications ................................................................................................... 364.5.1 New Equipment ........................................................................................................................ 364.5.2 Environmental Specifications .................................................................................................... 364.5.3 Equipment Power Requirements ............................................................................................... 364.5.4 Equipment Grounding ............................................................................................................... 364.5.5 Surge Protection ....................................................................................................................... 364.5.6 FCC Part 15 Devices ................................................................................................................ 364.5.7 Proprietary Equipment .............................................................................................................. 36

4.6 Software and Hardware Versions .................................................................................................... 374.7 Computer and Network Security ...................................................................................................... 37

4.7.1 Computer Security .................................................................................................................... 374.7.1.1 Anti-Virus Software ........................................................................................................................... 374.7.1.2 Host-Based Intrusion Prevention Software......................................................................................... 374.7.1.3 Operating System Configuration ....................................................................................................... 37

4.7.2 Network Security....................................................................................................................... 374.7.2.1 Authentication .................................................................................................................................. 37


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4.7.2.2 Ports and Protocols .......................................................................................................................... 384.7.2.3 DMZ Support .................................................................................................................................... 38

4.8 Installation ...................................................................................................................................... 384.8.1 Calibration of Test Equipment ................................................................................................... 384.8.2 Racks and Cabinets .................................................................................................................. 394.8.3 Rack and Cabinet Installation .................................................................................................... 394.8.4 Electromagnetic Exposure ........................................................................................................ 394.8.5 Labeling .................................................................................................................................... 39

4.9 Contractor Commitment .................................................................................................................. 394.10 Integrated Network Management .................................................................................................... 40

5.0 Statement of Work ...................................................................................................................................... 41

5.1 Project Management ....................................................................................................................... 415.1.1 Project Team ............................................................................................................................ 41

5.1.1.1 Project Manager ............................................................................................................................... 415.1.1.2 Changes to CONTRACTOR’s Key Personnel .................................................................................... 415.1.1.3 Criminal Background Checks ............................................................................................................ 415.1.1.4 CONTRACTOR Registration ............................................................................................................. 41

5.1.2 Project Management Plan ......................................................................................................... 425.1.2.1 Project Schedule .............................................................................................................................. 425.1.2.2 Project Review Meetings and Teleconferences .................................................................................. 425.1.2.3 Project Status Reports ...................................................................................................................... 435.1.2.4 Action Items ..................................................................................................................................... 435.1.2.5 Submittals ........................................................................................................................................ 435.1.2.6 Transmittals ..................................................................................................................................... 465.1.2.7 Email ............................................................................................................................................... 465.1.2.8 Project Documentation...................................................................................................................... 465.1.2.9 Risk Management............................................................................................................................. 465.1.2.10 Change Orders ................................................................................................................................. 475.1.2.11 Punch List ........................................................................................................................................ 47

5.2 Planning and Design ....................................................................................................................... 475.2.1 Project Kickoff Meeting ............................................................................................................. 475.2.2 Detailed Design Documentation ................................................................................................ 485.2.3 Detailed Design Review (DDR) ................................................................................................. 495.2.4 Relocation of Equipment at Existing Sites ................................................................................. 495.2.5 Physical Facilities ..................................................................................................................... 49

5.2.5.1 Requirements to Support Radio System ............................................................................................ 495.2.5.2 Engineer Physical Facilities............................................................................................................... 505.2.5.3 Site Development Plans .................................................................................................................... 515.2.5.4 Earthwork Construction Submittals .................................................................................................... 515.2.5.5 Construction Foundation Submittals .................................................................................................. 515.2.5.6 Fencing Submittals ........................................................................................................................... 515.2.5.7 Existing Tower Planning, Analysis & Submittals ................................................................................. 515.2.5.8 Backup/Standby Generator Submittals .............................................................................................. 525.2.5.9 HVAC Submittals .............................................................................................................................. 525.2.5.10 Electrical System Design Submittals ................................................................................................. 525.2.5.11 UPS System Submittals .................................................................................................................... 52

5.2.6 Connectivity Network Requirements .......................................................................................... 525.3 Implementation ............................................................................................................................... 53

5.3.1 Permits, Permissions, and Services .......................................................................................... 535.3.2 Coordination with COUNTY’s Operations .................................................................................. 535.3.3 Infrastructure Equipment Orders ............................................................................................... 535.3.4 Non-Fixed Equipment Orders .................................................................................................... 535.3.5 Installation ................................................................................................................................ 535.3.6 Sites & Physical Facilities ......................................................................................................... 53

5.3.6.1 Utilities ............................................................................................................................................. 53


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5.3.6.1.1 Temporary Electrical Power ....................................................................................................... 535.3.6.1.2 Permanent Electrical Power ....................................................................................................... 535.3.6.2 Earthwork ......................................................................................................................................... 545.3.6.2.1 Existing Utilities ......................................................................................................................... 545.3.6.2.2 Clearing and Grubbing ............................................................................................................... 545.3.6.2.3 Disposal of Material ................................................................................................................... 545.3.6.2.4 Plastic Marking Tape ................................................................................................................. 545.3.6.2.5 Compaction ............................................................................................................................... 545.3.6.3 Concrete .......................................................................................................................................... 545.3.6.3.1 Concrete Testing ....................................................................................................................... 545.3.6.3.2 Civil Inspection .......................................................................................................................... 545.3.6.4 Towers ............................................................................................................................................. 545.3.6.4.1 Tower Replacement ................................................................................................................... 545.3.6.4.2 Tower Erection .......................................................................................................................... 545.3.6.4.3 Climbing Ladder ........................................................................................................................ 555.3.6.4.4 FAA Notifications ....................................................................................................................... 555.3.6.4.5 Tower Analysis and Drawing Submittals ..................................................................................... 555.3.6.4.6 Existing AM Radio Station Towers .............................................................................................. 555.3.6.5 Equipment Buildings and Enclosures ................................................................................................ 555.3.6.5.1 Building Submittals .................................................................................................................... 555.3.6.5.2 Building Systems ....................................................................................................................... 555.3.6.5.3 Electrical and Bonding Submittals .............................................................................................. 555.3.6.5.4 Grounding and Lightning Protection............................................................................................ 565.3.6.6 OPTION: Removal of Existing Shelters............................................................................................. 565.3.6.7 Generator Maintenance and Service ................................................................................................. 565.3.6.7.1 Generator Maintenance Prior to System Acceptance .................................................................. 565.3.6.7.2 Generator Service Contract ........................................................................................................ 56

5.3.7 Connectivity Network ................................................................................................................ 565.3.7.1 Frequency Licensing......................................................................................................................... 565.3.7.2 NRAO Coordination (Connectivity Network) ....................................................................................... 565.3.7.3 Leased Circuit Installation ................................................................................................................. 575.3.7.4 Connectivity Network / Microwave Staging ........................................................................................ 57

5.3.8 Radio System ........................................................................................................................... 585.3.8.1 Frequency Licensing......................................................................................................................... 585.3.8.2 NRAO Coordination (Radio System) ................................................................................................. 585.3.8.3 Security Documentation .................................................................................................................... 595.3.8.4 Interference Analysis and Mitigation .................................................................................................. 595.3.8.5 Fleet Mapping .................................................................................................................................. 595.3.8.6 Acceptance Test Plan ....................................................................................................................... 595.3.8.7 Radio System Staging ...................................................................................................................... 605.3.8.8 Shipment and Storage ...................................................................................................................... 605.3.8.9 Field Testing .................................................................................................................................... 60

5.4 System Acceptance ........................................................................................................................ 615.4.1 Inspections ............................................................................................................................... 61

5.4.1.1 Facility Inspection ............................................................................................................................. 615.4.1.1.1 Facility Performance Objectives and Testing .............................................................................. 615.4.1.1.2 Generator Acceptance Testing ................................................................................................... 615.4.1.2 Final Inspection of Radio Equipment ................................................................................................. 61

5.4.2 Connectivity Network Acceptance ............................................................................................. 625.4.2.1 Field Testing .................................................................................................................................... 625.4.2.2 Microwave Path Tests ...................................................................................................................... 625.4.2.3 Microwave System End-to-End Verification ....................................................................................... 625.4.2.4 Leased Connectivity Line Testing ...................................................................................................... 625.4.2.4.1 Fiber Link End-to-End Verification .............................................................................................. 635.4.2.4.2 Optical Transport Acceptance Tests ........................................................................................... 63

5.4.3 Radio System Acceptance Testing ............................................................................................ 635.4.3.1 Base Station Tests ........................................................................................................................... 635.4.3.2 Interference Testing .......................................................................................................................... 63


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5.4.3.3 Field Acceptance Testing .................................................................................................................. 645.4.3.4 Simulcast Alignment Testing ............................................................................................................. 645.4.3.5 Coverage Acceptance Testing .......................................................................................................... 645.4.3.5.1 Accessible Test Tiles ................................................................................................................. 655.4.3.5.2 Inaccessible Test Tiles ............................................................................................................... 655.4.3.5.3 Tile Retries ................................................................................................................................ 655.4.3.5.4 Retry Location ........................................................................................................................... 655.4.3.5.5 Coverage Retesting ................................................................................................................... 655.4.3.6 Coverage Problem Areas .................................................................................................................. 65

5.4.4 Failure Mode Testing ................................................................................................................ 655.4.5 Thirty (30) Day Performance Period .......................................................................................... 655.4.6 System Cutover ........................................................................................................................ 665.4.7 Final System Acceptance .......................................................................................................... 665.4.8 User Evaluation Period ............................................................................................................. 66

5.5 Subscriber Equipment Programming, Installation and Issuance ....................................................... 675.5.1 Subscriber Equipment Programming ......................................................................................... 675.5.2 Mobile Radio Equipment Installation ......................................................................................... 675.5.3 Control Station Equipment Installation ....................................................................................... 675.5.4 Non-Fixed Equipment Issuance ................................................................................................ 67

5.6 Documentation ................................................................................................................................ 675.6.1 Standard Manuals ..................................................................................................................... 675.6.2 Physical Facilities As-Built Documentation ................................................................................ 685.6.3 System Maintenance Documentation ........................................................................................ 685.6.4 Subscriber Documentation ........................................................................................................ 69

5.7 Training .......................................................................................................................................... 705.7.1 Types of Training ...................................................................................................................... 705.7.2 Training Materials ..................................................................................................................... 705.7.3 Travel Expenses ....................................................................................................................... 705.7.4 OPTION: On-the-Job Training ................................................................................................... 705.7.5 Training Descriptions ................................................................................................................ 70

5.7.5.1 Radio User Training .......................................................................................................................... 715.7.5.2 OPTION: Radio User Video Training ................................................................................................ 715.7.5.3 Radio User Train-the-Trainer Training ............................................................................................... 715.7.5.4 Console Operator Training ................................................................................................................ 715.7.5.5 Radio System Administration and Management Training.................................................................... 725.7.5.6 OPTION: Maintenance Training ........................................................................................................ 72

5.8 Warranty and Maintenance ............................................................................................................. 725.8.1 Warranty ................................................................................................................................... 725.8.2 New Equipment Purchases ....................................................................................................... 735.8.3 System Life-Cycle Support ........................................................................................................ 735.8.4 OPTION: Maintenance Contracts – Years 2 through 5 ............................................................. 735.8.5 Maintenance Services ............................................................................................................... 74

5.8.5.1 Hardware Maintenance ..................................................................................................................... 745.8.5.1.1 Service Plan .............................................................................................................................. 745.8.5.1.2 Preventive Maintenance ............................................................................................................. 745.8.5.1.3 Subscriber Units ........................................................................................................................ 745.8.5.1.4 OPTION: Maintenance of Re-used Equipment ........................................................................... 745.8.5.2 Emergency Service .......................................................................................................................... 745.8.5.2.1 Availability ................................................................................................................................. 745.8.5.2.2 Response Times ........................................................................................................................ 755.8.5.3 Software Maintenance ...................................................................................................................... 755.8.5.3.1 Corrective Upgrades ....................................................................................................................... 755.8.5.3.2 Enhancements .......................................................................................................................... 765.8.5.3.3 OPTION: Software Enhancement Subscription ........................................................................... 765.8.5.3.4 Backup Media and Manuals ....................................................................................................... 765.8.5.3.5 Remote Monitoring .................................................................................................................... 76


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5.8.5.3.6 Technical Support ...................................................................................................................... 765.8.6 Service Organization................................................................................................................. 765.8.7 Service Records ....................................................................................................................... 765.8.8 Spare Parts .............................................................................................................................. 775.8.9 Rolling Repair and Return ......................................................................................................... 775.8.10 OPTION: Full-time Service Personnel ...................................................................................... 77

5.8.10.1 OPTION: Network Engineer ............................................................................................................. 785.8.10.2 OPTION: Technician......................................................................................................................... 785.8.10.3 OPTION: Radio Installer .................................................................................................................. 785.8.10.4 Training ............................................................................................................................................ 785.8.10.5 Equipment ........................................................................................................................................ 78

6.0 Radio System Requirements ....................................................................................................................... 79

6.1 Existing System Description ............................................................................................................ 796.2 New System Description ................................................................................................................. 79

6.2.1 New Radio System ................................................................................................................... 796.2.2 Radio Sites ............................................................................................................................... 806.2.3 Frequency Plan and Traffic Loading Analysis ............................................................................ 80

6.3 Features and Functions................................................................................................................... 816.3.1 Project 25 Standards Compliance ............................................................................................. 81

6.3.1.1 P25 Phase 2 TDMA Compliance ...................................................................................................... 816.3.1.2 P25 Conventional Compliance ......................................................................................................... 81

6.3.2 System Identification Codes ...................................................................................................... 826.3.3 Unit and Talk Group Identifiers .................................................................................................. 826.3.4 Talk-Group Calls ....................................................................................................................... 826.3.5 Individual Calls ......................................................................................................................... 826.3.6 Late Entry ................................................................................................................................. 826.3.7 Busy Queue and Callback ......................................................................................................... 826.3.8 Priority Levels ........................................................................................................................... 826.3.9 Emergency Access ................................................................................................................... 836.3.10 Trunking Modes ........................................................................................................................ 836.3.11 Denial of Access ....................................................................................................................... 836.3.12 Unit Disable .............................................................................................................................. 836.3.13 OPTION: Over-the-Air Programming (OTAP) ........................................................................... 836.3.14 Encryption ................................................................................................................................ 83

6.3.14.1 Encryption Algorithms and Keys ........................................................................................................ 836.3.14.2 End-to-End Encryption ...................................................................................................................... 836.3.14.3 OPTION: Over-the-Air Rekeying ....................................................................................................... 846.3.14.3.1 Key Management Facility ............................................................................................................. 846.3.14.3.2 KMF Workstations .................................................................................................................. 84

6.3.15 Station Identification.................................................................................................................. 846.4 Performance ................................................................................................................................... 85

6.4.1 System Access Time ................................................................................................................ 856.4.2 System Throughput Delay ......................................................................................................... 856.4.3 Interference .............................................................................................................................. 85

6.4.3.1 Self-Interference ............................................................................................................................... 856.4.3.2 Interference to Collocated Equipment ................................................................................................ 85

6.4.4 Radio System Reliability ........................................................................................................... 866.4.4.1 System Failure Modes ...................................................................................................................... 866.4.4.2 Simulcast System Failures ................................................................................................................ 866.4.4.3 Control Channel Redundancy ........................................................................................................... 86

6.4.5 Radio System Coverage ........................................................................................................... 866.4.5.1 Service Areas ................................................................................................................................... 866.4.5.2 Required Coverage Level ................................................................................................................. 876.4.5.3 Radio Coverage Requirements ......................................................................................................... 87


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6.4.6 NRAO Coordination .................................................................................................................. 886.4.7 Radio System Capacity ............................................................................................................. 89

6.5 Radio System Equipment ................................................................................................................ 896.5.1 Base Station ............................................................................................................................. 896.5.2 Voting Comparator .................................................................................................................... 896.5.3 Antenna Systems...................................................................................................................... 89

6.5.3.1 Transmission Lines and Antenna System Accessories ....................................................................... 896.5.3.2 Fixed Antennas ................................................................................................................................ 906.5.3.4 Transmit Combiners ......................................................................................................................... 906.5.3.5 Receiver Multi-couplers .................................................................................................................... 906.5.3.6 Tower-top Amplifier Systems ............................................................................................................ 90

6.6 Simulcast Requirements ................................................................................................................. 906.6.1 Simulcast Design ...................................................................................................................... 916.6.2 Transmitter Frequency Stability ................................................................................................. 916.6.3 Automated Simulcast System Timing ........................................................................................ 916.6.4 Simulcast System Alignment ..................................................................................................... 91

6.7 Console System .............................................................................................................................. 916.7.1 Existing Console System Description ........................................................................................ 91

6.7.1.1 Alleghany County Dispatch Center .................................................................................................... 916.7.1.2 City of Covington Dispatch Center ..................................................................................................... 926.7.1.3 Clifton Forge Police Department........................................................................................................ 92

6.7.2 Console System Configuration .................................................................................................. 926.7.3 Features and Functions ............................................................................................................ 92

6.7.3.1 Interface to New Radio System ......................................................................................................... 926.7.3.2 Existing Conventional Radio Channels .............................................................................................. 926.7.3.2.1 Tone Remote Control ................................................................................................................. 926.7.3.2.2 E&M Signaling ........................................................................................................................... 926.7.3.2.3 System Guard Tone ................................................................................................................... 926.7.3.3 OPTION: Backup Control Stations.................................................................................................... 936.7.3.4 Instant Recall Recorder .................................................................................................................... 936.7.3.5 Paging Encoder ................................................................................................................................ 936.7.3.6 OPTION: Auxiliary Inputs and Outputs .............................................................................................. 936.7.3.7 Concurrent Console Operation .......................................................................................................... 946.7.3.8 OPTION: Console Telephone Line Integration .................................................................................. 94

6.7.4 Console Equipment .................................................................................................................. 946.7.4.1 Physical Configuration ...................................................................................................................... 946.7.4.2 Operator Position Hardware .............................................................................................................. 946.7.4.3 Workstation ...................................................................................................................................... 946.7.4.4 Flat-panel Display or Monitor ............................................................................................................ 946.7.4.5 Select and Unselect Speakers .......................................................................................................... 956.7.4.6 Foot Switch ...................................................................................................................................... 956.7.4.7 Dual Headset Jacks .......................................................................................................................... 95

6.7.5 Console System Operation ....................................................................................................... 956.7.5.1 Display Areas ................................................................................................................................... 956.7.5.2 Active Status Indicator ...................................................................................................................... 956.7.5.3 Console Capabilities ......................................................................................................................... 966.7.5.4 Time Synchronization ....................................................................................................................... 96

6.8 Network Management System......................................................................................................... 966.8.1 General .................................................................................................................................... 966.8.2 Configuration Management ....................................................................................................... 976.8.3 Performance Management ........................................................................................................ 976.8.4 Security Management ............................................................................................................... 986.8.5 Fault/Alarm Management .......................................................................................................... 98

6.8.5.1 Alarm Points ..................................................................................................................................... 986.8.5.2 Alarm Point Inputs ............................................................................................................................ 996.8.5.3 Alarm Indication................................................................................................................................ 996.8.5.4 Redundancy ................................................................................................................................... 100


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6.8.5.5 Visible and Audible Annunciation .................................................................................................... 1006.8.5.6 Historical Data ................................................................................................................................ 100

7.0 Connectivity Network Requirements .......................................................................................................... 101

7.1 Connectivity Network Requirements .............................................................................................. 1017.2 Existing Connectivity Network ....................................................................................................... 1017.3 Microwave System Requirements ................................................................................................. 101

7.3.1 Configuration .......................................................................................................................... 1017.3.2 Microwave Frequency Bands .................................................................................................. 1017.3.3 Microwave System Performance ............................................................................................. 101

7.3.3.1 Path Availability .............................................................................................................................. 1017.3.3.2 Circuit Quality ................................................................................................................................. 102

7.4 Network Management System....................................................................................................... 1027.4.1 Configuration Management ..................................................................................................... 1027.4.2 Performance Management ...................................................................................................... 1027.4.3 Security Management ............................................................................................................. 1037.4.4 Fault Management .................................................................................................................. 103

7.4.4.1 Self-Diagnostic Capabilities............................................................................................................. 1037.4.4.2 Alarm Points ................................................................................................................................... 1037.4.4.3 Alarm Point Inputs .......................................................................................................................... 1047.4.4.4 Alarm Indication.............................................................................................................................. 1047.4.4.5 Alarm Point Attributes ..................................................................................................................... 1047.4.4.6 Alarm Notification Media ................................................................................................................. 1057.4.4.7 Alarm Analysis ............................................................................................................................... 1057.4.4.8 Visible and Audible Annunciation .................................................................................................... 1057.4.4.9 Historical Data ................................................................................................................................ 105

7.4.5 Redundancy ........................................................................................................................... 1057.4.6 Protocols ................................................................................................................................ 105

7.5 Software ....................................................................................................................................... 1067.6 Equipment Requirements .............................................................................................................. 106

7.6.1 Digital Microwave Radio.......................................................................................................... 1067.6.1.1 Redundancy ................................................................................................................................... 1067.6.1.2 Mesh-Configured Microwave Equipment ......................................................................................... 1077.6.1.3 Spur-Configured Microwave Equipment........................................................................................... 107

7.6.2 Microwave Power Supplies ..................................................................................................... 1077.6.2.1 Battery Charger/Powerboard Equipment ......................................................................................... 1077.6.2.2 Battery Plant Equipment ................................................................................................................. 107

7.6.3 Microwave Antenna Systems .................................................................................................. 1077.6.3.1 Microwave Antenna Mounting ......................................................................................................... 1087.6.3.2 Microwave Transmission Lines ....................................................................................................... 108

7.6.4 Dehydrator/Pressurization System .......................................................................................... 1087.6.5 Optical Transport Network Equipment ..................................................................................... 108

7.6.5.1 Fiber Optic Cable ........................................................................................................................... 1087.6.5.2 Transport Node Equipment ............................................................................................................. 1087.6.5.3 Digital Multiplexer Equipment .......................................................................................................... 109

7.7 Leased Connectivity ...................................................................................................................... 1107.7.1 Demarcation for OC3, STS-1, DS3, DS1 and Fractional T1 Lines ............................................ 1107.7.2 Leased DS1 Line Standards ................................................................................................... 110

8.0 Subscriber Equipment ............................................................................................................................... 111

8.1 Definitions ..................................................................................................................................... 1118.2 Standards ..................................................................................................................................... 1118.3 Environmental Specifications ........................................................................................................ 1118.4 Project 25 Compliance .................................................................................................................. 1118.5 OPTION: Over-the-Air Programming ............................................................................................. 1128.6 OPTION: GPS Location Services .................................................................................................. 112


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8.7 OPTION: PTT Cellular Application................................................................................................. 1128.8 Project 25 Encryption .................................................................................................................... 112

8.8.1 Key Fill Device ........................................................................................................................ 1128.8.2 Over-the-Air-Rekeying ............................................................................................................ 112

8.9 Mobile Radio Equipment ............................................................................................................... 1128.9.1 Trunk-Mounted Mobile Radio Units ......................................................................................... 1138.9.2 Dash-Mounted Mobile Radio Units .......................................................................................... 1138.9.3 Motorcycle Mobile Radio Units ................................................................................................ 1138.9.4 Mobile Radio Antennas ........................................................................................................... 113

8.9.4.1 Standard Mobile Radio Antennas .................................................................................................... 1138.9.4.2 Disguised Mobile Radio Antenna..................................................................................................... 1138.9.4.3 Mobile Antenna Installation ............................................................................................................. 113

8.10 Portable Radio Equipment............................................................................................................. 1148.10.1 Portable Battery Chargers ....................................................................................................... 1148.10.2 OPTION: Portable Vehicular Charger ...................................................................................... 1148.10.3 Speaker-microphone............................................................................................................... 114

8.11 Control Station .............................................................................................................................. 1148.11.1 Control Station Antenna Equipment ........................................................................................ 115

8.12 Radio Quantities ........................................................................................................................... 1158.13 Radio Configurations ..................................................................................................................... 115

8.13.1 Law Enforcement Radios ........................................................................................................ 1168.13.2 Fire and Rescue Radios.......................................................................................................... 116

9.0 Physical Facilities Requirements ............................................................................................................... 117

9.1 General Requirements .................................................................................................................. 1179.2 References ................................................................................................................................... 117

9.2.1 Normative References ............................................................................................................ 1179.2.2 Informative References ........................................................................................................... 119

9.3 Sites ............................................................................................................................................. 1199.3.1 General .................................................................................................................................. 1199.3.2 Existing Sites .......................................................................................................................... 120

9.3.2.1 Warm Springs ................................................................................................................................ 1209.3.2.2 Peters Mountain ............................................................................................................................. 1219.3.2.3 Smith Dews .................................................................................................................................... 121

9.3.3 New Sites ............................................................................................................................... 1219.4 Utilities .......................................................................................................................................... 122

9.4.1 Existing Utilities ...................................................................................................................... 1229.4.2 Temporary Electric Service ..................................................................................................... 1229.4.3 Permanent Electric Service ..................................................................................................... 122

9.5 Earthwork ..................................................................................................................................... 1229.5.1 Geotechnical Investigations .................................................................................................... 1229.5.2 Erosion Control ....................................................................................................................... 1229.5.3 Materials for Fill, Sub-Grade Preparation and Backfill .............................................................. 1239.5.4 Clearing and Grubbing ............................................................................................................ 1239.5.5 Fills ......................................................................................................................................... 1239.5.6 Backfilling Beneath and Adjacent to Buildings, Structures and Towers .................................... 1239.5.7 Backfilling Trenches ................................................................................................................ 1239.5.8 Plastic Marking Tape .............................................................................................................. 1249.5.9 Compaction ............................................................................................................................ 1249.5.10 Soil Sterilization ...................................................................................................................... 1249.5.11 Fenced Compound ................................................................................................................. 124

9.6 Access Road ................................................................................................................................. 1249.7 Parking Area ................................................................................................................................. 1259.8 Chain-Link Fencing ....................................................................................................................... 125


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9.9 Bollards ........................................................................................................................................ 1259.10 Foundations .................................................................................................................................. 125

9.10.1 Design .................................................................................................................................... 1259.10.2 Installation .............................................................................................................................. 1259.10.3 Materials ................................................................................................................................. 1259.10.4 Concrete Testing .................................................................................................................... 126

9.11 Towers .......................................................................................................................................... 1269.11.1 Tower Classification ................................................................................................................ 1269.11.2 Loads ..................................................................................................................................... 1269.11.3 Twist and Sway ...................................................................................................................... 1269.11.4 Analysis of Towers and Antenna Support Structures ............................................................... 1269.11.5 Existing Tower Condition Assessment and Mapping ............................................................... 1279.11.6 Materials and Fabrication ........................................................................................................ 1279.11.7 Tower Erection ....................................................................................................................... 1279.11.8 Tower Climbing Facilities ........................................................................................................ 1279.11.9 Obstruction Marking and Lighting ............................................................................................ 1279.11.10 Ice Bridges ............................................................................................................................. 1279.11.11 Cable Installation .................................................................................................................... 1279.11.12 FAA Notifications .................................................................................................................... 128

9.12 Equipment Shelters – Arrangement & Size .................................................................................... 1289.13 Building Systems .......................................................................................................................... 129

9.13.1 HVAC ..................................................................................................................................... 1299.13.2 Fire Alarm System .................................................................................................................. 1299.13.3 Electrical System .................................................................................................................... 130

9.13.3.1 Codes and Standards ..................................................................................................................... 1309.13.3.2 Electrical System Design ................................................................................................................ 1309.13.3.3 Buses............................................................................................................................................. 1309.13.3.4 Bypass Switches ............................................................................................................................ 1319.13.3.5 Temporary Backup Generator ......................................................................................................... 1319.13.3.6 Surge Suppression ......................................................................................................................... 1319.13.3.7 Equipment and Raceways .............................................................................................................. 1319.13.3.8 Receptacles and Plugs ................................................................................................................... 1319.13.3.9 Lighting .......................................................................................................................................... 1319.13.3.10 Safety...................................................................................................................................... 131

9.14 Backup Power Systems ................................................................................................................ 1329.14.1 Standby Generators ................................................................................................................ 132

9.14.1.1 Generator Location ......................................................................................................................... 1329.14.1.2 Generator Installation ..................................................................................................................... 1329.14.1.3 Automatic Transfer Switches ........................................................................................................... 1329.14.1.4 Starting System .............................................................................................................................. 1329.14.1.5 Fuel System ................................................................................................................................... 1339.14.1.6 Noise Abatement ............................................................................................................................ 1339.14.1.7 Alarms ........................................................................................................................................... 1339.14.1.8 Spare Parts .................................................................................................................................... 133

9.14.2 Uninterruptible Power Supplies ............................................................................................... 1339.14.2.1 Emergency Shutoff ......................................................................................................................... 1339.14.2.2 Bypass Switch ................................................................................................................................ 133

9.15 Grounding ..................................................................................................................................... 1349.15.1 Common Ground System ........................................................................................................ 1349.15.2 Grounding Conductors ............................................................................................................ 134

9.15.2.1 Exterior Grounding Conductors ....................................................................................................... 1349.15.2.2 Interior Grounding Conductors ........................................................................................................ 1349.15.2.3 Grounding Conductor Bends ........................................................................................................... 135

9.15.3 Grounding Equipment ............................................................................................................. 1359.15.4 Connections ........................................................................................................................... 1359.15.5 Exterior Grounding System ..................................................................................................... 135


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9.15.5.1 Ground Rods .................................................................................................................................. 1359.15.5.2 Electrolytic Ground Rods ................................................................................................................ 1359.15.5.3 Ground Plates ................................................................................................................................ 1369.15.5.4 Doping of Ground Systems ............................................................................................................. 1369.15.5.5 Grounding Electrode System Conductors ........................................................................................ 1369.15.5.6 Ground Rings ................................................................................................................................. 1369.15.5.7 Ground Radials .............................................................................................................................. 136

9.15.6 Grounding of Towers and Other Antenna Support Structures .................................................. 1369.15.6.1 Steel Monopoles ............................................................................................................................. 1369.15.6.2 Wooden Poles ................................................................................................................................ 1369.15.6.3 Self-Supporting Towers .................................................................................................................. 1379.15.6.4 Guyed Towers ................................................................................................................................ 1379.15.6.5 Antenna Support Structures on Buildings ........................................................................................ 1379.15.6.6 Ice Bridges ..................................................................................................................................... 1379.15.6.7 Tower Ground Bus Bar ................................................................................................................... 1389.15.6.8 Tower-Top Amplifiers ...................................................................................................................... 1389.15.6.9 Transmission Lines ......................................................................................................................... 138

9.15.7 Grounding of Buildings or Shelters .......................................................................................... 1389.15.7.1 Exterior Ground Ring ...................................................................................................................... 1389.15.7.2 Exterior Ground Bus Bar ................................................................................................................. 1389.15.7.3 Cable Entrance Panel ..................................................................................................................... 139

9.15.8 Grounding of Fences .............................................................................................................. 1399.15.9 Grounding of Metal Objects..................................................................................................... 1399.15.10 Interior Grounding System ...................................................................................................... 139

9.15.10.1 Single-Point Grounding System ................................................................................................ 1399.15.10.2 Master Ground Bus Bar ........................................................................................................... 1399.15.10.3 Secondary Ground Bus Bars .................................................................................................... 1399.15.10.4 Grounding of Surge Suppressors ............................................................................................. 1409.15.10.5 Interior Grounding Ring ............................................................................................................ 1409.15.10.6 Connections to the Interior Ground Ring ................................................................................... 1409.15.10.7 Equipment Grounding Bus ....................................................................................................... 1409.15.10.8 Rack and Cabinet Ground Bus ................................................................................................. 1409.15.10.9 Grounding of Equipment .......................................................................................................... 1409.15.10.10 Cable Trays ............................................................................................................................. 141

9.15.11 Communications Center Grounding ........................................................................................ 1419.16 Surge Suppression........................................................................................................................ 141

9.16.1 Transmission Line Surge Protective Devices ........................................................................... 1419.16.2 Tower-Top Amplifier Protection ............................................................................................... 1419.16.3 Electric Service Panelboard Surge Suppression ...................................................................... 1419.16.4 AC Power In-Line Protection ................................................................................................... 1429.16.5 Telephone Lines ..................................................................................................................... 1429.16.6 GPS Receiver ......................................................................................................................... 142

9.17 Proposal Description ..................................................................................................................... 142

Appendix A Proposal Evaluation Categories .............................................................................................. 143

A.1 General Evaluation........................................................................................................................ 143A.2 Final Selection .............................................................................................................................. 146

Appendix B Compliance Statement (sample) ............................................................................................. 147

Appendix C Price Proposal Instructions ..................................................................................................... 148

C.1 General Setup ............................................................................................................................... 149C.2 Color Definition ............................................................................................................................. 149C.3 Project Information ........................................................................................................................ 149C.4 Base Quote Totals ........................................................................................................................ 149C.5 Site Related Costs ........................................................................................................................ 150C.6 Project Discount Worksheet .......................................................................................................... 152


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C.7 Maintenance-Related Costs (Years 2 through 5) ........................................................................... 152C.8 Project Options ............................................................................................................................. 153C.9 Mandatory Unit Pricing .................................................................................................................. 154C.10 Notes ............................................................................................................................................ 155

Appendix D Bid Bond Form ...................................................................................................................... 156

Appendix E Radio Service Shop Questionnaire ...................................................................................... 157

Appendix F Existing FCC Licenses ........................................................................................................ 161

Index of Tables and Figures

Table 1-1 Procurement Schedule ...................................................................................................................... 14Table 5-1 Preliminary Submittal Schedule .......................................................................................................... 45Table 6-1 Existing Radio Sites ........................................................................................................................... 80Figure 6-1 Coverage Areas ................................................................................................................................ 87Table 6-2 Required Radio Service Area Reliability ............................................................................................. 88Table 8-1 Environmental Specifications for Subscriber Equipment ................................................................... 111Table 8-2 Predicted Subscriber Units for New Radio System ............................................................................ 115Figure 9-1 Typical Communications Site Layout ............................................................................................... 120Figure 9-2 Typical Shelter Layout ..................................................................................................................... 129Figure 9-3 Typical Shelter One-Line Diagram ................................................................................................... 130


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1.0 General Instructions

1.1 Purpose

Alleghany County, Virginia, is requesting proposals for a Radio Communications System as specified herein.Alleghany County is soliciting proposals under the Public-Private Education Facilities & Infrastructure Act of 2002(PPEA), following the general process for competitive negotiation under the Virginia Public Procurement Act(VPPA). Proposers interested in providing the specified goods and services are requested to submit a Proposal toAlleghany County as instructed in this Request for Proposals (RFP).

Proposers may provide two options as outlined in this RFP within their response:

1. UHF P25 Phase 2 TDMA Trunked Simulcast System

2. UHF P25 Conventional Simulcast System

1.2 Project Overview and Background

Alleghany County, in cooperation with the City of Covington, Virginia, seeks to replace its legacy conventionalUHF analog two-way radio system with a new UHF Project 25 (P25) Phase 2 (TDMA) trunked simulcast radiosystem or UHF P25 Conventional simulcast radio system. The COUNTY prefers a single CONTRACTOR toprovide a turnkey implementation of the modern radio system, including design, construction, and activation of aconnectivity network and physical facilities necessary to support them.

Alleghany County has a land area of 445 square miles and is located in western Virginia near the West Virginiaborder. In 2010, the population of the COUNTY was 16,250, and is estimated to stay approximately the same inthe near future.

The Alleghany County Radio Communications System will operate a P25 Phase 2 (TDMA) or P25 Conventionalsystem using UHF frequencies for voice and data. The radio system is intended to provide two-waycommunications to public safety and public service personnel throughout the County. The successfulPROPOSER should design and install fixed equipment that must be maintainable for at least 15 years after FinalSystem Acceptance.

The County currently operates a Kenwood NexEdge multi-site UHF analog, conventional radio system for all LawEnforcement. The County Fire and Rescue agencies operate on a Kenwood 800MHz analog, conventional radiosystem. Two of the existing sites (Peter’s Mountain and Warm Springs) each have four UHF channels and twoVHF low band to 800 MHz cross-band repeaters. There are also two additional VHF low band repeaters locatedat Potts Mountain and Horse Mountain. The radio system is controlled from the dispatch center located in theAlleghany County Regional Jail, where the COUNTY has three Telex consoles. The radio system is intended toprovide two-way communications to public safety personnel (approximately 400 subscriber units). There is noexisting backhaul network, since the current conventional radio system does not require backhaul.

The City of Covington currently has a Kenwood NexEdge single-site UHF analog conventional radio system. TheCITY’s radio site (High Acre) has five UHF repeaters that provide two-way communications for the City ofCovington’s public safety personnel (approximately 115 subscriber units). The CITY’s system is controlled fromthe dispatch center located in the City Hall building containing two dispatch consoles. There is no existingbackhaul network, since the conventional radio system does not require backhaul.

Alleghany County and the City of Covington rely heavily on each other for mutual aid assistance. Currently,Alleghany County and the City of Covington personnel carry multiple portables, and have multiple mobiles in


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vehicles, due to different agencies operating on different frequency bands, making it difficult to assist each other.Interoperability for mutual aid, and radio use would be simplified if the COUNTY and the CITY operated on thesame radio system.

1.3 Definitions

COUNTY: Alleghany County, VirginiaCITY: The City of Covington, VirginiaPROPOSER: Any firm that submits a proposal in response to this RFP.CONTRACTOR: The successful PROPOSER with whom a contract is executed pursuant to this RFPAECOM: The firm assisting the COUNTY in the evaluation of Proposals, monitoring system

implementation and making recommendations to the COUNTY on the acceptability of thesystem as implemented, in accordance with the requirements of the contract.

PROJECT TEAM: Representatives (typically project managers, assistant project managers and/or lead engineers)of the COUNTY, CITY, AECOM and CONTRACTOR responsible for management andimplementation of the project and communication with other parties on the PROJECT TEAM.

1.4 Procurement Schedule

The anticipated schedule for this procurement is found in Table 1-1. The COUNTY reserves the right to postponethe date and time for submission of Proposals at any time prior to the Proposal deadline by giving written notice ofsuch postponement to each prospective PROPOSER.

Approximate Timeline

Table 1-1 Procurement Schedule

Scheduled Event Duration DateRFP Release ------- Wednesday, December 14, 2016

Mandatory Pre-Proposal Conference 4 weeks Wednesday, January 11, 2017

RFP Questions Due 1 1/2 weeks Friday, January 20, 2017

Issue RFP Addenda (if needed) 1 week Friday, January 27, 2017

Proposal Due Date 9 weeks after RFPRelease Friday, February 17, 2017 at 1:00 pm ET

Initial Evaluation Complete 2 weeks Monday, March 6, 2017 (anticipated)Offeror(s) Recommendation and PublicHearing -------- Tuesday, March 7, 2017 (anticipated)

Oral Presentations and Interviews 3 weeks Tuesday, March 28, 2017 – Thursday,March 30, 2017 (anticipated)

Final Evaluation Complete 3 weeks Friday, April 21, 2017 (anticipated)

Intent to Award 1 week Tuesday, May 2, 2017 (anticipated)

Contract Negotiations Complete 5 weeks Monday, June 5, 2017 (anticipated)

Board of Supervisors Consideration ofComprehensive Agreement 5 weeks Tuesday, June 6, 2017 (anticipated)

Notice to Proceed 2 weeks Tuesday, June 20, 2017 (anticipated)

Requested Project Completion Date -------- Monday, December 31, 2018


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1.5 Single Point of Contact

The Single Point of Contact (SPC) for this RFP shall be Ryan Muterspaugh, whose contact information is below.PROPOSERs shall direct all communications related to any provision of the RFP, whether about the technicalrequirements of the RFP, contractual requirements, the RFP process, or any other provision only to the SPClisted below:

Ryan Muterspaugh, Director of Public SafetyAlleghany County, Virginia9212 Winterberry AvenueCovington, VA [email protected]

All Questions or comments must be received by the date indicated inTable 1-1 Procurement Schedule.

PROPOSERs shall not communicate with any other representatives of the COUNTY, CITY or AECOM regardingthis RFP unless directed by Ryan Muterspaugh, Director of Public Safety

1.6 Mandatory Pre-Proposal Conference

A mandatory pre-proposal conference for all interested parties will be held for this RFP:

Date and Time Wednesday, January 11, 2017 beginning at 9:00 am ET

LocationAlleghany County Government Complex

9212 Winterberry AvenueCovington, VA 24426

The mandatory pre-proposal meeting will include a tour of select locations. Transportation will not beprovided by the County. The mandatory pre-proposal meeting will start promptly on the date and timenoted above. Any circumstances for late attendees will be considered on a case-by-case basis providedthe attendee provides notification to the County before 9:00 am ET on the day of the meeting.

Written questions regarding the RFP may be submitted to Ryan Muterspaugh in advance of the pre-proposalconference. Questions not submitted at least one week prior to the pre-proposal conference may not beanswered fully at the conference.

1.7 Site Visits

PROPOSERs are responsible for visiting sites involved in this project prior to submission of a Proposal. Sitevisits will be conducted following the pre-proposal conference.

1.8 Answers and Addenda

The COUNTY will provide all questions and answers electronically to all prospective PROPOSERs who attendedthe mandatory pre-proposal conference. Should changes to the RFP become necessary, the changes will becontained in an addendum issued by the COUNTY to all prospective PROPOSERs.


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Verbal responses to questions are not official and do not bind the COUNTY until the questions have beensubmitted in writing by the prospective PROPOSER and a written response has been distributed by the COUNTYto all prospective PROPOSERs.

1.9 Instructions for Submitting Proposals

PROPOSERs shall submit Technical and Price Proposals in separate sealed packages to the following address:

Ryan MuterspaughDirector of Public Safety9212 Winterberry Ave.Covington, VA 24426

Proposals are due no later than Friday, February 17, 2017 at 1:00 pm ET. Proposals submitted after thisdeadline will not be accepted.

PROPOSERs shall submit the follow quantities of their proposal:

· One (1) original signed complete paper response· Two (2) additional hard copies· Three (3) electronic copies on USB flash drives

Technical and Price Proposals shall be submitted in separate sealed packages labeled as follows:

Alleghany County, VirginiaRadio Communications SystemPROPOSER’s NameTECHNICAL PROPOSAL or PRICE PROPOSAL as applicable

Electronic copy software formats:

Microsoft Office 2010Adobe Acrobat Portable Document Format (PDF)Autodesk AutoCAD

Prior to the Proposal due date, PROPOSERs may request permission to submit files in other software formats.The COUNTY reserves the right to grant or deny such permission.

ABSOLUTELY NO PRICE INFORMATION SHALL BE INCLUDED IN THE TECHNICAL PROPOSAL.TECHNICAL PROPOSALS CONTAINING PRICE INFORMATION MAY BE DISQUALIFIED.

1.10 Withdrawal of Proposals

PROPOSERs may withdraw Proposals by written notice received by Ryan Muterspaugh, Director of PublicSafety, any time prior to the Proposal submission deadline. Subsequent to the submission deadline, all proposalsshall be treated as valid and binding offers until a proposal is finally selected by the COUNTY or this solicitation iscancelled.

1.11 Technical Proposal Evaluation

Technical Proposals will be evaluated by a technical evaluation team consisting of representatives of theCOUNTY, CITY, and AECOM. Technical Proposals will be evaluated in accordance with the technical categoriesof evaluation found in Appendix A.


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1.12 Technical Proposal Questions

The technical evaluation team may generate a list of written questions for each Proposal, and will forward thequestions to the PROPOSER. Each PROPOSER shall submit written responses to Ryan Muterspaugh within five(5) working days from the receipt of the questions. The written responses will be considered a part of theProposal.

1.13 Price Proposal Evaluation

Price Proposals will be evaluated by a price evaluation team consisting of representatives of the COUNTY, theCITY, and AECOM. Price Proposals will be evaluated in accordance with the price categories of evaluation foundin Appendix A. The price evaluation will be independent of the technical evaluation.

1.14 Selection of Finalists & Public Hearing

After evaluation of technical and price proposals, the evaluation team will recommend two to five proposals to theBoard of Supervisors for final review. If the evaluation team determines, in writing and in its sole discretion, thatonly one offeror is fully qualified, or that one offeror is clearly more highly qualified than the others underconsideration, they may recommend a single proposal to the Board of Supervisors. The Board of Supervisorsshall hold a public hearing on the responses to this RFP, following due advertisement in accordance with law.Following the public hearing, it will resolve whether to move forward to the interview and negotiation stages andproceed to a comprehensive agreement, to cancel the solicitation, or continue only with conditions. Whether tocontinue with this RFP under the PPEA is in the sole legislative discretion of the Board of Supervisors.

1.15 Interviews & Negotiations

If the Board of Supervisors resolves to continue to the interview and negotiation stages, the evaluation committeeshall schedule interviews with the top-ranked offerors whom it recommended to the Board of Supervisors. Inthese interviews, the parties may discuss technical details, price, and other planning, financial, and operationalmatters. At these interviews, the parties may negotiate the details of a possible comprehensive agreement.

1.16 Comprehensive Agreement

Based upon the analysis of the finalists, the evaluation committee will make a recommendation to the Board ofSupervisors of the top-ranked offeror based upon the offeror who makes the best proposal and provides the bestvalue. The Board of Supervisors may, in its sole discretion, approve the choice, issue an intent to award, andauthorize staff to negotiate and enter a comprehensive agreement, or any combination thereof; and its judgmentof the best proposal that provides the best value shall be final and may overrule the recommendation of theevaluation committee. The comprehensive agreement will meet all requirements of the Public-Private EducationFacilities and Infrastructure Act of 2002.

1.17 Contract Execution

Upon the successful completion of contract negotiations, the COUNTY will prepare and submit a final negotiatedcontract to the selected PROPOSER at the address provided in the Proposal. The successful PROPOSER shallexecute the contract within 14 calendar days after the receipt of the contract.

1.18 RFP Property of the County

This RFP in its entirety is the property of the COUNTY. The PROPOSER shall not copy or disseminate anyportion of these specifications without express written authorization of the COUNTY except as necessary in thepreparation of the Proposal. Any authorized copies of these specifications or portions thereof shall include asimilar paragraph prohibiting further copying or dissemination.


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1.19 Rights to Submitted Material

All materials submitted by the PROPOSER in response to this RFP shall become the property of the COUNTY.

1.20 Confidentiality

All Proposals shall be open to public disclosure unless specific information included therein is identified as exemptfrom public disclosure.

If a PROPOSER believes that any portion of its Proposal contains proprietary information exempt from publicdisclosure, the PROPOSER shall clearly identify such portions in its Proposal. Identifying the Proposal as awhole exempt from disclosure is not acceptable.

The COUNTY will not be liable for disclosure of any proprietary information that is not clearly identified as such inthe Proposal.

1.21 Incurred Costs

The COUNTY will not be liable for any costs incurred by the PROPOSER in preparing, submitting or presentingProposals; or in anticipation of being awarded the contract under this RFP.

Claims for additional compensation or additional time for completion which are based on lack of knowledge orlack of understanding of any part of the RFP shall not be allowed.

1.22 Proposal Errors and Irregularities

The COUNTY reserves the right to waive minor errors or irregularities in any Proposal if it appears to theCOUNTY that such errors or irregularities were inadvertent. Any such errors or irregularities shall be corrected inthe Proposal prior to contract execution. Proposals with major irregularities may be considered defective and maybe rejected immediately.

1.23 Open Procurement

The COUNTY reserves the right to negotiate with the successful PROPOSER regarding variations to the originalProposal that may be in the best interest of the COUNTY.

The COUNTY reserves the right to purchase all or part of the connectivity network or physical facilities supportingthe radio system from a separate vendor.

The COUNTY reserves the right to negotiate with the successful PROPOSER regarding variations to the originalProposal that may be in the best interest of the COUNTY. The COUNTY reserves the right to negotiate additionaland/or supplemental terms and conditions with the successful PROPOSER. The COUNTY reserves the right toaccept or reject any or all Proposals. The COUNTY may allow a PROPOSER the opportunity to clarify itsProposal prior to rejection.

1.24 Alternate Proposals

The COUNTY, at the COUNTY’s discretion, may accept alternate proposals for evaluation, provided that thetechnology proposed provides the features, functions, performance and reliability of the specifications. Alternateproposals shall follow the required proposal outline.


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It is the intent of the COUNTY to purchase a system designed and manufactured around proven technology. TheCOUNTY may, at its discretion, reject alternate proposals based on technology that is unproven or not yetcertified by the Federal Communications Commission (FCC).

1.25 Options

Sections designated “OPTION” identify goods and/or services that must be offered by the PROPOSER as optionsfor purchase by the COUNTY. Costs for these items are not included in the base cost proposal evaluation.These options may be selected for implementation or inclusion with the initial contract, or at any time during theterm of the price guarantee for the price quoted in the Proposal.

After the price guarantee term expires, options shall be priced in accordance with the price escalation provisionsof this RFP. These items, as priced, provide information that the COUNTY requires in order to make decisionsconcerning design alternatives, expansion and/or enhancements to the operation of the system design underconsideration.


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2.0 Proposal Instructions

2.1 Proposal Outline

Proposals shall include the following items in this order:

Technical Proposal1. Introduction and Letter of Transmittal2. Table of Contents3. Point-by-Point Response4. Additional Information

Price Proposal1. Price Forms2. Proposal Surety

2.2 Technical Proposal

2.2.1 Introduction and Letter of Transmittal

The introduction and letter of transmittal shall provide the necessary certification that the Proposal is abona fide Proposal from the PROPOSER, and that the signer of the Proposal is authorized to make thisProposal on behalf of the PROPOSER. The letter shall designate by name not more than two individualsauthorized to negotiate and sign the contract with the COUNTY on behalf of the PROPOSER. Anexecutive summary may be provided as an attachment to the letter of transmittal. The letter shall containa description of the scope of the project and the PROPOSER’s general plan for implementation. Theletter of transmittal may also briefly set forth any particular information the PROPOSER wishes to bring tothe COUNTY’s attention.

2.2.2 Point-by-Point Response

The Point-by-Point Response includes:· Compliance statement· Additional instructions for PROPOSERs

2.2.2.1 Compliance Statement

The PROPOSER shall provide a compliance statement by completing the compliance worksheet. Asample of this worksheet is provided in APPENDIX B. A soft copy of this Microsoft Excel worksheet isavailable with the RFP. The PROPOSER shall provide this completed worksheet in hard and soft copy.The soft copy shall be in Microsoft Excel format.


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The compliance worksheet provides space for a compliance response and explanation for each section ofthe RFP. There are three valid responses:

Response Meaning

ComplyProposal fully complies with the entire numbered section. When in doubtabout the applicability or intent of a section, use this response and provide

an explanation of your understanding of the section.

Exception

Proposal does not comply with requirements of the section. Explain thenature of the exception(s). If you take exception to more than one part of asection, identify the number of exceptions taken and provide explanationsfor each. Any item not explicitly identified as an exception in the Proposal

will be considered compliant.

Not Applicable The section does not apply to the PROPOSER’s Proposal or systemconfiguration. Use this with caution.

Any other response or lack of response will be assumed to be an exception.

2.2.2.2 Additional Instructions for PROPOSERs

In some RFP sections, additional instructions are included for PROPOSERs. These instructions areindicated in bold text and request specific information to be included in the Proposal, such as details onthe feature specified in that section, equipment specification sheets or PROPOSER guarantees.

The outline of this section of the Proposal shall correspond to the outline of the RFP. For example, ifPROPOSER instructions are included in section 123.456 of the RFP, the information requested shall beprovided in section 123.456 of the Proposal point-by-point response.

2.2.3 Additional Information

After the point-by-point response, the PROPOSER may include any additional information, such as adiscussion of the PROPOSER’s competitive advantages.

2.3 Price Proposal

2.3.1 Price Forms

The PROPOSER shall provide its separate Price Proposal for each option in the price proposalworkbooks shown in APPENDIX C with instructions. A soft copy of these Microsoft Excel workbooks isavailable with the RFP. A separate workbook to be completed is provided for each of the P25Phase 2 Trunked Simulcast and P25 Conventional Simulcast options.

The PROPOSER shall provide these completed worksheets in hard and soft copy. The soft copy shall bein Microsoft Excel format.

Failure to use the Excel workbooks provided or failure to fill in all blanks of the price forms and to supplyall information required may be cause for rejection of the Proposal. If the PROPOSER wishes to provideadditional pricing information, the PROPOSER may submit the information on additional sheets andelectronic files. In all cases, the hardcopy of the pricing shall be binding.


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2.3.2 Proposal Surety

The Price Proposal shall be accompanied by a Proposal deposit in the form of a bid bond, cash bid bondor a certified check payable to the Treasurer, Alleghany County, Virginia. The amount of the deposit shallbe five percent of the base Proposal price. A PROPOSER that submits a certified or cashier’s checkmust complete, sign and submit the cash bid bond form located in APPENDIX D.

2.3.3 Financing Options

The County is interested in financing options for the purchase of the proposed system.

PROPOSER: Provide any financing options available to the County for your proposed system.


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3.0 General Terms and Conditions

3.1 Proposed Terms and Conditions

PROPOSER: Provide a copy of your proposed terms and conditions.

3.2 Order of Precedence

The following items shall be incorporated by reference into the Contract. These items shall take precedence inthe order in which they are listed:

1. Contract2. Written clarifications and negotiated resolutions3. RFP addenda4. RFP5. Proposal amendments6. Proposal

3.3 Compliance with Laws and Licensing Requirements

CONTRACTOR covenants and warrants that it has all licenses and permits necessary to perform the work andthat it shall maintain all such licenses and permits as may be required by Federal, State, and local agenciesduring the term of the contract.

CONTRACTOR expressly warrants that in the performance of the work to be performed under the Contract(“Work”), it shall comply with all applicable laws, codes, regulation, standards, etc., which may be required of it byall applicable local, state, and federal jurisdictions and their respective agencies, offices, bureaus, and otheradministrative/regulatory entities. This Contract is subject to all applicable federal, state, and/or local laws rules,regulations, and/or determinations, and the CONTRACTOR covenants and agrees to execute at any time any andall amendment(s) to this Contract that the County deems necessary and/or appropriate to comply with suchfederal, state, and/or local laws, rules regulations, and/or determinations.

3.4 Subcontracting and Assignment

The CONTRACTOR shall not assign this Contract or any of its rights or duties hereunder, nor shall theCONTRACTOR subcontract any of the Work hereunder, without the prior written consent of the County.The County will not recognize any subcontractor on the Work. The CONTRACTOR shall at all times, when work isin progress, be represented either in person or by a qualified superintendent or foreman from its staff. Thequalified representative shall be duly authorized to receive executive orders of the County and/or itsrepresentative.

The CONTRACTOR may only add or replace subcontractors with the prior written consent of the County.

Upon the County’s request(s), the CONTRACTOR shall provide a listing of all subcontractors for the project(s),including name, contact, address, phone, work to be performed, subcontract amount, and amount actually paidand any other information reasonably requested by the County from time to time.


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3.5 Performance Requirements

A. General

(1.) The Work shall be performed in a good, workmanlike and safe manner, consistent with accepted industrypractices and techniques, and subject to all applicable laws and regulations. CONTRACTOR representsand warrants that all workmanship and\or materials provided shall be merchantable and fit for theparticular purpose for which they are intended and further agrees to repair or replace any defectiveworkmanship and\or materials at no cost of any kind to County for a period of one year followingcompletion of the Work.

(2.) CONTRACTOR shall protect the property of the County, tenants and private property owners from anyand all damage caused by CONTRACTOR’s operations.

(3.) CONTRACTOR agrees to furnish its best skill and judgment in furtherance of the interest of the County.CONTRACTOR agrees to furnish at all times an adequate supply of trained and qualified workmen,materials and equipment to perform the Work in the best way and in the most expeditious, economic andsafe manner consistent with the interest of the County.

(4.) All services shall be performed with due diligence and with minimal interference to the County and privateproperty owner(s) in the use of the/their property

(5.) CONTRACTOR shall maintain the work area in a neat, clean and safe condition at all times.CONTRACTOR shall properly clean-up and remove all debris and waste materials.

B. Character of Workers, Methods, and Equipment

The CONTRACTOR shall, at all times, employ sufficient labor and equipment for prosecuting the work to fullcompletion in the manner and time required by the Contract Documents.

All workers shall have sufficient skill and experience to perform properly the work assigned to them. Workersengaged in special work or skilled work shall have sufficient experience in such work and in the operation of theequipment required to perform the work satisfactorily. Neither CONTRACTOR nor its employees, agents,invitees or subcontractors shall bring any firearms or other weapons onto the work sites; nor shall any personcome onto or remain upon the work sites while under the influence of alcohol or illegal drugs.

Any person employed by the CONTRACTOR or by any subcontractor including the project superintendent,who, in the opinion of the County, does not perform his work in a proper and skillful manner or is intemperate ordisorderly shall, at the written request of the County, be removed forthwith by the CONTRACTOR orsubcontractor employing such person and shall not be employed again in any portion of the Work without theconsent of the County. .

Should the CONTRACTOR fail to remove such person or persons or fail to furnish suitable and sufficientpersonnel for the proper prosecution of the Work, the County may suspend the Work by written notice untilcompliance with such orders.

C. Equipment

All equipment used by CONTRACTOR shall be of sufficient type and size and in such mechanical condition asis necessary to meet the requirements of the work. CONTRACTOR warrants that such equipment shall be ofsuch type as to cause no hazard or reasonably foreseeable danger to County employees, or members of thepublic.


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D. Inspection

A representative of the County shall have the right at all times to examine the supplies, materials, equipmentand methods used by CONTRACTOR; to observe the operations of the CONTRACTOR and its employees; toverify the activities being performed; and to do any act or thing which the County may be obligated or have theright to do under the Contract.

E. Clean-Up

CONTRACTOR shall clean up daily the work sites, access ways or exit routes from the work site.

F. Damage and Repair.

CONTRACTOR shall be responsible for and shall repair, or make financial and other arrangements for therepair, of any and all damages to the property of the County or others which may arise from its actions and theWork under this contract.

3.6 Documents and Records

A. Ownership of Contract Documents.

One reproducible copy each of any drawings, plans, specifications and maps prepared or obtained under theterms of the Contract shall be delivered to and become the property of the County; electronic versions in PDF,CADD and GIS format of each shall also be provided. Basic survey notes and sketches, charts, computationsand other data shall be made available upon request to the County without restriction or limitation on their use.

B. Right to inspect Contract Documents.

Any authorized representative of the County shall, at all reasonable times, have a right to inspect and examineany contract documents at CONTRACTOR‘s office.

C. Right to inspect Contractor's Records.

The CONTRACTOR agrees that the County, and any approving federal or state agency, or any of their dulyauthorized representatives, shall have access to any books, documents, papers, and records of theCONTRACTOR which are directly pertinent to any specific grant program or the use of County public fundswith respect to this Contract for the purpose of making audits, examinations, excerpts and transcriptions. Allsuch records shall be maintained by CONTRACTOR for at least three years after the County has made finalpayment to CONTRACTOR and all other pending matters concerning any grant and project are closed.

3.7 Hazardous and Other Wastes, Material, Substance

A. CONTRACTOR shall not dispose of or release any wastes of any kind, whether hazardous or not, onCounty property.

B. CONTRACTOR shall remove from County property all waste and debris arising from its work and shalldispose of it properly, in accordance with all applicable laws. In particular, CONTRACTOR shall properly handleand remove all solvents and cleaners, and rags, cloths, containers, etc. used in conjunction with the Work.

C. CONTRACTOR shall not bring or allow or permit to be brought onto the County property and shall notdispose of or release onto or from the County property any hazardous, toxic or petroleum material, substance,or waste. Compliance with all environmental laws shall be CONTRACTOR’s sole responsibility at its sole cost.CONTRACTOR shall immediately furnish to the County written notice of any and all releases of hazardous


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wastes, materials or substances whenever such releases are required to be reported to any federal, state orlocal authority, and pay for all clean up and removal costs. Such written notice shall identify the substancereleased, the amount released, and the measures undertaken to clean up and remove the released materialand any contaminated soil or water, and shall further certify that no contamination remains. CONTRACTORshall also provide County with copies of any and all reports resulting from tests on County’s property or made toany governmental agency which relate to property.

D. Regardless of County's acquiescence and in addition to indemnification provisions contained elsewherein the Contract, CONTRACTOR shall defend, indemnify, and hold the County, and all of its officers, agents, andemployees, harmless from all costs, liabilities, fines or penalties, including attorney's fees, resulting from orarising out of violation of this section and agrees to reimburse said parties for any and all costs and expensesincurred in eliminating or remedying such violations. CONTRACTOR further covenants and agrees toreimburse County and hold the County, and all of its officers, agents and employees harmless from any and allcosts, expenses, attorney‘s fees and all penalties or civil judgments obtained against the County as a result ofCONTRACTOR‘s use, release or disposal of any petroleum product, hazardous substance, material, or wasteonto the ground or into the water or air.

3.8 Payments

A. Payment will be made in accordance with CONTRACTOR’s bid for the Work, plus the cost of any additionalservices agreed to in advance, in writing by County, within thirty (30) days after the satisfactory completion ofthe Work, as determined by County, and CONTRACTOR’s presentation of a proper invoice.

A detailed invoice, including the dates, on which the services were performed, shall be sent to:Ryan MuterspaughDirector of Public Safety9212 Winterberry Ave.Covington, VA 24426

B. CONTRACTOR shall pay all applicable taxes, including sales tax on materials supplied. CONTRACTORagrees that the County may withhold and/or offset payment to CONTRACTOR when property of the County,County’s tenant/subtenant or adjoining private property is damaged or destroyed by poor performance ordefective equipment or materials employed by CONTRACTOR, or for unsatisfactory performance under thisContract. CONTRACTOR also agrees that it shall be liable to the County for actual damages for replacementor repair of property, materials, or services caused by this damage or destruction to the County or Tenant’sproperty, or for unsatisfactory performance.

C. Prior to receiving any payments under this Contract, if the CONTRACTOR is an individual, theCONTRACTOR shall provide its social security number to the County and if the CONTRACTOR is aproprietorship, partnership, or corporation, the Contractor shall provide its federal employer identificationnumber to the County.

D. County’s payments under this Contract shall be subject to appropriate funding by County’s Board ofSupervisors.

3.9 Subcontractor and Other Payment Conditions

A. The CONTRACTOR shall take one of the two following actions within seven days after receipt ofamounts paid to the CONTRACTOR by the County for work performed by any subcontractor underthis contract:(1.) Pay the subcontractor for the proportionate share of the total payment received from the County

attributable to work performed by the subcontractor under the contract; or(2.) Notify the County and the subcontractor, in writing, of his intention to withhold all or a part of the

subcontractor’s payment with the reason for nonpayment.


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B. The CONTRACTOR shall pay interest to any subcontractor on all amounts owed by the CONTRACTORthat remain unpaid after seven days following receipt by the CONTRACTOR of payment from the Countyfor work performed by the subcontractor under the contract, except for amounts withheld,

Unless otherwise provided under the terms of this contract, interest shall accrue at the rate of one percentper month.

C. The CONTRACTOR shall include in its subcontracts a provision requiring each subcontractor to includeor otherwise be subject to the same payment and interest requirements with respect to each lower-tiersubcontractor.

D. Contractual claims, disputes and other matters relating to the acceptability of the work, the interpretationor the requirements of the Contract, or the performance or furnishing of the work, including withoutlimitation, the County’s denial of CONTRACTOR’s request for a change order for additional money and/oran increase in time, shall be submitted in writing together with all supporting documentation/data and arequest for a formal decision to the County. The CONTRACTOR shall deliver the written notice withsupporting data for each such claim, dispute or other matter promptly, but in no event later than ten (10)calendar days after the start of the occurrence of the event giving rise to the claim. CONTRACTOR’sfailure to submit written notice of such claim, dispute or other matter with the supporting data to Countywithin the time specified shall be deemed to be and shalt constitute a waiver by CONTRACTOR of anyand all claims for such matters and shall be an absolute bar to any future claim or suit against the Countyfor damages or relief of any kind based upon such occurrence or event. In reviewing any such claim ordispute, The County may request any additional information or documentation from the CONTRACTORor other parties and may utilize appropriate assistance from other sources. Any final decision in writing bythe County shall be issued to CONTRACTOR within ninety (90) calendar days from the later of: i.) receiptof the written claim; or ii.) receipt of any additional information requested from the Contractor. Failure ofthe County to render a decision within ninety (90) calendar days shall be deemed a final decision by theCounty denying the claim, and shall not result in the CONTRACTOR being awarded the relief claimed orin any other relief or penalty.

3.10 Indemnification

The CONTRACTOR shall defend, indemnify and hold harmless the County, its officials, officers, board members,agents, and employees, against any and all loss, cost, or expense, including reasonable attorney's fees, resultingfrom any claim, whether or not reduced to judgment, and for any liability of any nature whatsoever, that may ariseout of or result from the Work or its performance by CONTRACTOR or its subcontractor(s) or the violation of anyof the terms and conditions of this Contract, including, without limitation, fines and penalties, violations of federal,state or local laws or regulations promulgated hereunder, personal injury, wrongful death or property damageclaims, or damage to or vandalism of the Contractor's equipment or personal property used to perform the Work.Should Contractor inadequately remedy or fail to remedy a violation of the Contract after notification by County,County shall be authorized to take whatever corrective action the County deems necessary to eliminate theviolation, at the sole expense of the CONTRACTOR; the CONTRACTOR shall not be responsible for liabilityarising out of the sole negligence of County.

The CONTRACTOR 's obligation to indemnify shall not be limited by any limitation on the amount or types ofdamages, compensation or benefits payable by or for CONTRACTOR or any subcontractor under workercompensation acts, disability benefit acts or other employee benefit acts.


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3.11 Insurance

A. Liability Coverage

Prior to execution of this Contract by County, the CONTRACTOR shall provide the County suitable evidence ofcommercial general liability occurrence-type insurance that includes contractual liability and products andcompleted operations insurance, and automobile liability with “any auto” coverage, naming the CONTRACTORas insured and its employees, subcontractors, the County and its officials, officers, board members, agents,employees, and volunteers as additional insureds, providing coverage against any and all claims and demandsmade by any person or persons or any other entity Whomsoever for injuries or death or property damageincurred in connection with or arising out of the Work, services, items and/or other matters to be performedhereunder and including contractual liability coverage for the terms and conditions of this contract, which policiesshall provide limits of not less than $5,000,000.00.

B. Workers Compensation

Prior to the execution of this Contract by County, the CONTRACTOR shall obtain, and provide evidence ofstatutory Worker‘s Compensation and Employer's Liability Insurance for all of its employees engaged in the Work.Such insurance shall be maintained throughout the term of this Contract. In case any such work is subcontracted,the CONTRACTOR shall require the Subcontractor to provide such insurance for all of its employees engaged inthe Work.

C. Notice to County

The CONTRACTOR shall immediately notify the County in writing of any changes, modifications, expirationand/or termination of any insurance coverages and/or policies required by this Contract. The policy or policiesrequired hereunder shall contain substantially the following special provision, unless otherwise agreed by theCounty: "The Company agrees that thirty (30) days prior to cancellation or reduction of the insurance afforded bythis policy, with respect to the contract involved, written notice will be sent by certified mail to the County."

D. Umbrella Policy

The required limits of insurance for this Contract may be achieved by combining underlying primary coverage withan umbrella liability coverage to apply in excess of the general and automobile liability policies, provided that suchumbrella liability policy follows the form of the underlying primary coverage.

E. Insurance Company

Insurance coverage shall be in a form and with an insurance company approved by the County, which approvalshall not be unreasonably withheld. Any insurance company providing coverage under this contract shall beauthorized to do business in the Commonwealth of Virginia.

F. No Exclusions

The CONTRACTOR’s insurance policies and/or coverages shall not contain any exclusion for theCONTRACTOR’s subcontractors.

G. Maintenance of Insurance

The continued maintenance of the insurance policies and coverages required by this Contract during the time thatthe CONTRACTOR is working for the County is a continuing obligation, and the lapse and/or termination of anysuch policies or coverages without approved replacement policies and/or coverages being obtained shall be


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grounds for termination of the CONTRACTOR for default.

H. Additional insureds

Prior to execution of this Contract by County, the CONTRACTOR shall provide the County with an exact copy ofthe additional insured endorsement naming the entities listed herein as additional insureds, and a copy of thedeclaration sheet for every insurance policy required hereunder. Such documents shall as to form, coverage,carrier and limits, be satisfactory and approved by the County. If at any time the coverage, carrier or limits on anypolicy shall become unsatisfactory to the County; the CONTRACTOR shall forthwith provide a new policy meetingthe requirements of said persons. The additional insured coverage provided under the CONTRACTOR’sinsurance policy shall be primary with respect to CONTRACTOR‘s general liability, notwithstanding otherinsurance covering the County.

Nothing contained in the insurance requirements is to be construed as limited the liability of the CONTRACTOR,and/or its subcontractors, or their insurance carriers may have under this Contract, including without limitation theindemnification provision contained herein. The County does not in any way represent that the coverages or limitsof insurance specified are sufficient or adequate to protect the CONTRACTOR’s interest or liabilities, but aremerely minimums. The obligation of the CONTRACTOR, and its sub-contractors, to purchase insurance shalt notin any way limit the obligations of the CONTRACTOR in the event that the County or any of those named aboveshould suffer any injury or loss in excess of the amount actually recoverable through insurance furthermore, thereis no requirement or obligation for the County to seek any recovery against the CONTRACTOR’s insurancecompany before seeking recovery directly from the CONTRACTOR.

3.12 Cancellation

A. For Cause

The County may cancel the Contract upon written notice received by CONTRACTOR whenever CONTRACTOR'sservices fall below the quality of services generally provided by others for similar types of services, orCONTRACTOR has failed to perform in accordance with this Contract. Prior to any such cancellation,CONTRACTOR shall be given written notice and five (5) days to cure such failures. However, in the event thatthat CONTRACTOR’s failure is a violation of law, and/or an act or condition that poses a risk of harm to people ortheir property, then CONTRACTOR shall immediately take action to cure such failure and shall complete suchcure within 24 hours. Default by CONTRACTOR hereunder shall constitute a basis for determining for futurecontracts that CONTRACTOR is not a responsible bidder and for County to refuse to award such future Contractsto CONTRACTOR.

in the event that CONTRACTOR defaults in the performance of any of the terms, conditions or provisionscontained in this Contract, and the County places the enforcement or defense of all or part of this Contract in thehands of an attorney including the filing of a suit upon the same, CONTRACTOR agrees to pay all of Owner’sreasonable attorney’s fees and costs related to any such proceeding.

B. Without Cause

The County may cancel the contract without cause at any time upon ten (10) days advance written notice, andmay stop the Work at any time during the ten day period, provided that CONTRACTOR shall be paid for all workcompleted to the satisfaction of the County on or before the effective date of the cancellation or stop work order,whichever is sooner.

3.13 Non-Discrimination

A. During the performance of this contract, the Contractor agrees as follows:

(1.) The CONTRACTOR will not discriminate against any employee or applicant for employment because of


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race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fideoccupational qualification reasonably necessary to the normal operation of the CONTRACTOR.

The CONTRACTOR agrees to post in conspicuous places, available to employees and applicants foremployment, notices setting forth the provisions of this nondiscrimination clause

(2.) The CONTRACTOR, in all solicitations or advertisements for employees placed by or on behalf of theCONTRACTOR, will state that such CONTRACTOR is an equal opportunity employer.

(3.) Notices, advertisements and solicitations places in accordance with federal law, rule or regulation shall bedeemed sufficient for the purpose of meeting the requirements of this section.

B. The CONTRACTOR will include the provisions of the foregoing paragraphs 1. 2. and 3. In every subcontractor purchase order of over $10,000.00, so that provision will be binding upon each subcontractor or vendor.

C. .The County does not discriminate against faith based organizations.

3.14 Drug Free Workplace

During the performance of this Contract, the CONTRACTOR agrees to (i) provide a drug—free workplace for theCONTRACTOR’s employees; (ii) post in conspicuous places, available to employees and applicants foremployment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation,possession, or use of a controlled substance or marijuana is prohibited in the CONTRACTOR’s workplace andspecifying the actions that will be taken against employees for violations of such prohibition; (iii) state in allsolicitations or advertisements for employees placed by or on behalf of the CONTRACTOR that theCONTRACTOR maintains a drug-free workplace; and, (iv) include the provisions of the foregoing clauses in everysubcontract or purchase order of over $10,000.00 so that the provisions will be binding upon each suchsubcontractor or vendor.

3.15 Employment of Unauthorized Aliens Prohibited

The CONTRACTOR covenants that it does not, and shall not during the performance of the contract for goodsand services in the Commonwealth, knowingly employ an unauthorized alien as defined in the FederalImmigration Reform and Control Act of 1986.

3.16 Evidence of Authority to Transact Business in Virginia

Pursuant to 22—43112 (A) of the Code of Virginia (1950), as amended, if the CONTRACTOR is organized as astock or non—stock corporation, limited liability company, business trust, or limited partnership or registered as aregistered limited liability partnership, the CONTRACTOR shall provide documentation acceptable to Countyestablishing that the contractor is authorized to transact business in the Commonwealth as a domestic or foreignbusiness entity if so required by Title 13.1 or Title 50 of the Code of Virginia (1950), as amended, or as otherwiserequired by law. The CONTRACTOR shall not allow its existence or its certificate of authority or registration totransact business in the Commonwealth to lapse if so required under Title 13.1 or Title 50, or to be revoked orcancelled at any time during the term of the contract. The County may void this contract if the CONTRACTORfails to remain in compliance with the provisions of this section.

3.17 Governing Law and Venue

The provisions of this Contract shall be governed by and are intended to be consistent with the laws of theCommonwealth of Virginia. In light of this express choice of law provision; Virginia law for determining governinglaw shall not apply to the provisions of this Contract. Every action brought under or related to this Contract shallbe brought in a Virginia court of competent jurisdiction in the County of Allegheny, Virginia, or in the United StatesDistrict Court for the Western District of Virginia, Roanoke, Virginia, and not elsewhere.


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3.18 Severability and Interpretation

Wherever possible, each provision of this Contract shall be interpreted in such manner as to be effective and validunder applicable law, if any provision of this Contract is held illegal or unenforceable in a judicial proceeding, suchprovision shall be severed and shall be inoperative, and all remaining provisions of this Contract shall remainoperative and binding on the parties. This Contract shall be construed and interpreted without regard to theidentity of the party which drafted its various provisions. Every provision of this Contract shall be construed as ifall parties participated equally in the drafting of that provision. Any legal principle or rule of construction that adocument is to be construed or interpreted against the drafting party shall not be applicable in any legal or otherproceeding involving the provisions of this Contract, and such principle or rule is expressly waived by the partiesto this Contract. in the event of any conflict or discrepancy between (i) any of these General Conditions and (ii)any term or provision of any proposal and\or exhibit or other document submitted by the CONTRACTOR andmade a part of the Contract, all cases, the terms and provisions of these General Conditions shall control andprevail.

3.19 Survival

Ali representations, agreements, covenants, and indemnifications made in or given by CONTRACTOR in thisContract shall survive the completion of all services under this Contract and the termination of this Contract forany reason.

3.20 Duplicate Copies

This Contract may be executed in any number of counterparts, each of which shall be deemed an original, and allof such counterparts together shall constitute one and the same instrument.

3.21 Headings

The headings used in this Contract are intended for convenience of reference only and do not define, expand, orlimit the scope or meaning of any provision of this Contract.

3.22 Notices

A. Forms of Notice. Unless otherwise specified, all notices, consents and approvalsrequired or authorized by this Contract to be given by or on behalf of either party to the other, shalt be inwriting and signed by a duty designated representative of the party by or on whose behalf they are given,and shall be deemed given three days after the time a certified letter, properly addressed, postageprepaid, is deposited in any Untied States Post Office, or upon delivery by hand, or upon delivery byovernight express carrier.

B. Notice to County. Notice to County shall be addressed to it and delivered at the administrative offices ofthe County or___________________________________________________________________________________at such other office as County may hereafter designate by notice to contractor in writing.

C. Notice to Contractor. Notice to CONTRACTOR shall be addressed and delivered to:____________________________________________________________________________________or at such other office in the continental United States as CONTRACTOR may hereafter designate bynotice to County in writing.


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3.23 Certification

The undersigned individual executing this Contract on behalf of CONTRACTOR certifies and warrants that he orshe is authorized to enter into this Contract and bind CONTRACTOR to all of the terms and conditions containedherein.

3.24 Pricing and Payment Milestones

Negotiated prices shall be firm and shall not be subject to increase during the term of any contract that arisesbetween the COUNTY and the CONTRACTOR as a result of this RFP except in accordance with law and withadequate consideration therefor.

Payments will be made based upon the following milestones:

Milestone Payment Percentage

Submission and Approval of Detailed Design Review 15%Completion of Staging Tests 15%Delivery of Equipment and Software 25%Completion of Installation and Programming of Equipment 15%Final System Acceptance 30%

Milestone payments will not be made until all submittals required prior to milestone completion have beenreceived and approved by the County.

3.25 Price Guarantee

The CONTRACTOR shall guarantee that the quoted prices for all equipment and accessories purchased underthe contract, and all additional equipment purchased prior to final system acceptance, shall remain valid for aperiod of one year following final system acceptance.

The CONTRACTOR shall also guarantee that, for the four-year period beginning one year after final systemacceptance, the prices for all equipment and accessories purchased under the contract, and all additionalequipment purchased prior to final system acceptance, shall not increase at a rate higher than the U.S. ConsumerPrice Index.

The CONTRACTOR shall provide the COUNTY a complete commercial price listing for all applicable productsand parts manufactured by the CONTRACTOR. The CONTRACTOR shall continue to send this price listing tothe COUNTY once every twelve months until asked to discontinue this practice by the COUNTY.

3.26 Contract Security

A Performance Bond and a Labor and Material Payment Bond, each in a sum equal to 100% of the negotiatedprice and duly executed by the successful PROPOSER as principal and by a surety company qualified to dobusiness under the laws of the Commonwealth of Virginia and satisfactory to the COUNTY, as surety, will berequired for the faithful performance of the contract, the payment from labor and materials, and for the guaranteeand maintenance of the work. The successful PROPOSER shall furnish the Performance and Labor and MaterialPayment Bonds with the executed contract, and before issuance of any notice to proceed.


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3.27 Sales Tax Exemption

The COUNTY is exempt from Virginia state sales and use taxes. The COUNTY will furnish the CONTRACTOR aSales and Use Tax Exemption Certificate prior to the issuance of a notice to proceed. The Proposal shall includeall other applicable taxes and fees.

3.28 Assignment

Assignment by the successful PROPOSER to any third party of any contract based on this RFP or any moniesdue is prohibited, and will not be recognized by the COUNTY unless approved by the COUNTY in writing.Approval will not be unreasonably withheld.

3.29 Transportation and Storage

The CONTRACTOR shall make all arrangements for transportation of equipment in suitable vehicles and byexperienced equipment carriers. Supervision of packing, unpacking and placement of equipment shall befurnished by the CONTRACTOR without charge to the COUNTY. The CONTRACTOR shall incur thetransportation expenses.

The acquisition of the required storage space will be at the expense of the CONTRACTOR.

The COUNTY will make available to the CONTRACTOR the sites and equipment buildings when they are ready.These will be taken by the CONTRACTOR as is, and may be used for storage of contract related equipment. TheCONTRACTOR will be responsible for equipment stored and installed at these sites until the COUNTY acceptsthe equipment.

3.30 Transfer of Title

The CONTRACTOR shall assume full financial and operational responsibility until the system is accepted by theCOUNTY. Only at that time will the COUNTY assume responsibility for and take possession of the system. Titleand risk of loss shall not transfer until final acceptance by the COUNTY. Under no circumstances shall anywarranty begin until final acceptance of the system by the COUNTY.

3.31 Force Majeure

Neither party will be liable to the other for any failure or delay in rendering performance arising out of causesbeyond its reasonable control and without its fault or negligence. Such causes may include, but are not limited toacts of God or the public enemy, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes andunusually severe weather; but the failure or delay must be beyond reasonable control and without fault ornegligence. If the CONTRACTOR’s failure to perform is caused by the default of a subcontractor, and if suchdefault arises out of causes beyond the reasonable control of both the CONTRACTOR and subcontractor, andwithout the fault or negligence of either of them, the CONTRACTOR shall not be liable for any excess costs forfailure to perform, unless the equipment or services to be furnished by the subcontractor were obtainable fromother sources in sufficient time to permit the PROPOSER to meet the required delivery schedule. Dates or timeof performance will be extended to the extent of delays excused by this section, provided that the party whoseperformance is affected notifies the other promptly of the existence and nature of such delay.

3.32 Joint Procurement

The CITY and COUNTY may wish to operate an integrated radio system procured from the same vendor. If theCITY wishes to join into this contract, it may do so upon written amendment to the Comprehensive Agreement orotherwise as agreed between the CITY, COUNTY, and CONTRACTOR.


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3.33 Site Visits

Ignorance of site conditions shall not relieve the CONTRACTOR of any liability or obligations under the contract.

3.34 Contractor Responsibilities

The CONTRACTOR shall assume total responsibility for delivery, installation, acceptance, and warranty of allhardware, software, and engineering and support services offered in the Proposal, whether or not thePROPOSER is the manufacturer, producer, author or supplier of them.

The CONTRACTOR shall be the sole point of contact with regard to all contractual matters, including theperformance, service, and payment of any and all charges resulting from the lease and installation of the entiresystem configuration, and all other services performed. Failure to meet these obligations shall result in thecancellation of any contracts.

3.35 System Responsibility

The PROPOSER shall be responsible for verifying the completeness and suitability of all work or equipmentproposed for this system. The CONTRACTOR shall provide any additional equipment or labor required in orderto meet these specifications, without claim for additional payment, it being understood that a complete operatingsystem is required.

The CONTRACTOR shall be responsible for designing, furnishing, and installing all required interfaces withexisting systems and equipment, as well as such interfaces that might be specified in the system specification,unless such interfaces are specifically excluded or ascribed to others in this specification. The CONTRACTORshall be obligated to provide a system that meets all guarantees in the Proposal for the price contained therein.

3.36 Property Damage

The CONTRACTOR shall be responsible for any loss or damage to property caused by his operations orpersonnel. Damages will be settled with the owner of the property by the CONTRACTOR in the company of anagent of the COUNTY. The CONTRACTOR shall submit a signed damage release for all sites concerned within20 business days after the recommendation of cutover.

3.37 System Use before Acceptance

The COUNTY is planning to accept the radio system in total, and not use any part of that system for operationaluse prior to acceptance, other than for training and testing of the system. Acceptance shall be on a system basisonly. There shall be no “conditional acceptance” of any portion of the system.

It may become necessary however, because of unplanned events, for the COUNTY to use a part or all of thesystem or a subsystem. Such use shall not constitute acceptance unless it continues for 30 consecutive days.The CONTRACTOR will be entitled to seek relief from any damages for delays which result from such unplanneduse of the system or subsystems.

3.38 Retesting

If the CONTRACTOR notifies the COUNTY that a site, system or subsystem is ready for inspection and/or testingat a mutually agreed time and place according to a mutually agreed test plan; and if the site, system or subsystemis inspected and/or tested according to the agreed test plan; and if the site, system or subsystem fails theinspection and/or test and requires retesting at a later date; then the CONTRACTOR shall bear the costs due torescheduling that may accrue to the COUNTY and AECOM, including travel, lodging and compensation at theCOUNTY’s and AECOM’s standard rates.


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4.0 General System Requirements

4.1 Scope

The requirements of this section apply to all systems, equipment and software specified in this RFP.

PROPOSER: Provide a complete list of systems, equipment and software proposed. The list shall clearlyindicate manufacturer, model number and quantity of each item categorized by site. Optional systems,equipment and software shall be marked with the same level of detail, and indicate each optionassociated with site, system, equipment and/or software.

4.2 Deviations from the Specifications

Systems, equipment and software shall be based upon the latest technology and communications industrystandards. The specifications in this RFP are meant to define a level of functionality without being overlyrestrictive. Deviations from the specifications may be allowed if they (1) will improve operational capability,maintainability, or technical quality; or (2) diminish the propensity toward obsolescence.

PROPOSER: Where your proposed systems, equipment, software or services deviate from thespecifications, provide a complete explanation of the deviation under the appropriate section.

4.3 Brand Names

The use of brand names in this specification is intended to establish minimum performance standards andindicate the general style, type, character, and quality of the article desired, and is not intended to be restrictive.The PROPOSER may propose alternate but equal equipment. Proposals to use alternate but equal equipmentshall be accompanied by point-by-point specification comparisons demonstrating that the proposed equipmentindeed equals or exceeds the specified equipment in all areas germane to the operational requirements of theRFP.

Any specification requirements that cannot be readily verified based on provided equipment data sheets, may betreated as exceptions during the evaluation.

4.4 System Reliability

4.4.1 Single-Point Failures

Failure of a single device or component (a single-point failure) within the communications system shallnot reduce the ability of the system to provide the required communications under routine operationalconditions.

4.4.2 Multi-Point Failures

Simultaneous failure of multiple devices or components within the system (a multi-point failure) mayreduce the ability of the system to provide communications under routine operational conditions, but thesystem shall be designed to degrade gracefully, providing at least minimal communications under theseconditions.

PROPOSER: Describe in detail your approach to system or equipment failure, specificallyaddressing the following:

· Equipment redundancy· Failure handling· Alarm indication· Fallback modes of operation


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· Service degradation· Repair and service restoration

4.5 General Equipment Specifications

4.5.1 New Equipment

Equipment shall be the latest version of new, standard equipment. Except as noted elsewhere in theRFP, used or refurbished equipment will not be accepted.

4.5.2 Environmental Specifications

All fixed equipment must meet the following environmental specifications:

ConditionSpecifications

Indoor OutdoorOperationalTemperature +5° to +40° C -30° to +60° C

OperationalRelative Humidity

10 to 90%non-condensing

0 to 100%Condensing

PROPOSER: Identify proposed equipment that fails to meet these environmental specificationsand provide the proposed equipment’s specifications, per ETS 300 019-2-1, -2, and -3

4.5.3 Equipment Power Requirements

All sites involved in the system have or will have available 120/240 VAC, three-wire, single-phase or120/208 VAC four-wire, three-phase, 60 Hz electric service. All fixed equipment power supplies, rectifiersor battery chargers must be compatible with the electric service available.

4.5.4 Equipment Grounding

The CONTRACTOR shall ground its equipment to the site ground system in accordance with ANSI J-STD-607-B.

4.5.5 Surge Protection

The CONTRACTOR shall furnish and install surge protective devices (SPDs) on all electrical,communications and control circuits connected to its equipment in accordance with ANSI J-STD-607-B].Where SPDs are or will be provided by others, the CONTRACTOR shall verify the suitability of theseSPDs for its equipment. If these SPDs are suitable, the CONTRACTOR is not required to installadditional SPDs.

4.5.6 FCC Part 15 Devices

All electrical and electronic equipment must comply with the standards for unintentional and incidentalradiators found in 47 C.F.R. Part 15, “Radio Frequency Devices.”

4.5.7 Proprietary Equipment

The system shall be based as much as possible upon commercial off-the-shelf (COTS) servers,workstations, routers and switches, and associated operating system software. The COUNTY desires theability to replace, in an emergency, this equipment with its own.


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Specifications for the identified equipment and software must be provided with the system maintenancedocumentation in the proposal.

PROPOSER: For the proposed equipment and software above, identify which equipment andsoftware is COTS and which would be considered proprietary.

4.6 Software and Hardware Versions

Versions of software and hardware must be the latest publicly released at completion of system staging.

4.7 Computer and Network Security

Multi-layered security solutions shall be implemented to minimize the risk that a security incident willreduce the ability of the system to provide the required communications under routine operationalconditions and will minimize or eliminate the loss of proprietary or confidential information, includingsystem access or configuration parameters.

4.7.1 Computer Security

Computers integrated into the system must be configured and equipped to minimize risk to the reliabilityand availability of the system. The following requirements establish a minimum level of security basedupon industry standards. These requirements include configuration, software and documentationrequirements.

4.7.1.1 Anti-Virus Software

All computers running a standard operating system (e.g., Windows, UNIX, Linux or variants thereof) shallbe protected with anti-virus software, which shall be kept patched and up-to-date for the duration of theWarranty and any subsequent extended warranty periods.

4.7.1.2 Host-Based Intrusion Prevention Software

All computers running a standard operating system shall be protected with host-based intrusionprevention software (HIPS). The HIPS shall be tuned to protect system applications with minimalinteraction with the end user. It shall be kept patched and up-to-date for the duration of the Warranty andany subsequent extended warranty periods.

4.7.1.3 Operating System Configuration

All computers running a standard operating system shall be supplied with a hardened operating systemconfiguration. The CONTRACTOR shall certify its software works in the hardened configuration suppliedand shall state to the COUNTY the hardening standard applied.

All computers running a standard operating system shall be patched per accepted InformationTechnology (IT) industry best practices on a periodic basis.

4.7.2 Network Security

4.7.2.1 Authentication

All network elements (servers, workstations, routers, switches, etc.) that allow remote access through thenetwork must support username and password authentication. Elements shall support, at a minimum,ten-character complex passwords. Passwords shall expire at most every 90 days. The County reservesthe right to perform an audit at DDR and at any time during system ownership.


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4.7.2.2 Ports and Protocols

The CONTRACTOR shall supply port and protocol information for all devices connecting to the radiosystem network at the Detailed Design Review (DDR). The information must be of sufficient detail tosupport the creation of default deny filtering in network and security equipment. The CONTRACTORshall support troubleshooting and resolution of issues associated with the supplied information.

4.7.2.3 DMZ Support

The CONTRACTOR shall certify any application that resides on a network outside of the communicationssystem network and interfaces with devices in the communications system network will operate correctlythrough a De-Militarized Zone (DMZ). A DMZ is defined as firewall and intrusion prevention functions indefault deny configuration that protect the interface between the radio system network and outsidenetworks.

4.8 Installation

Equipment and physical facilities must be installed in a neat and professional manner, employing the higheststandard of workmanship and in compliance with applicable standards.

All sites must be left in a neat, presentable condition throughout the installation phase of the project. All rubbish,temporary structures, and equipment generated or used by the CONTRACTOR must be removed aftercompletion of the work, and prior to acceptance.

4.8.1 Calibration of Test Equipment

All measuring and test equipment used for installation and/or acceptance testing must be part of adocumented calibration program. Calibration must be traceable to the National Institute of Standards andTechnology (NIST). The following equipment must be included in the calibration program:

· oscilloscopes· service monitors· spectrum analyzers· network analyzers· frequency counters· signal generators· multimeters used for quantitative measurements· wattmeters· time-domain reflectometers· RF return-loss bridges· torque wrenches used where torque wrenches are required

The following equipment does not need to be included in the calibration program:· multimeters used for checking continuity· rulers· tape measures· bubble levels

PROPOSER: Provide a description of your (or your Subcontractor’s) calibration program formeasuring and test equipment used during installation and acceptance testing. The descriptionshall include the following:

· A list of test equipment included in your proposed implementation and testing· Calibration schedule (time between calibrations)· Services utilized· Traceability to NIST reference standards


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4.8.2 Racks and Cabinets

Except for small ancillary equipment (such as dehydrators, coaxial surge suppressors, modems or punchblocks) all fixed communications equipment must be mounted in cabinets or racks.

Cabinets must be suitable for the environment in which they are installed (e.g., NEMA Type 3R or 4X foroutdoor installations exposed to rain, sleet and snow). Shelters or equipment rooms must haveappropriate environmental controls (HVAC) for the installed equipment and the environment in which theyare installed. Cabinets must be equipped with locking doors or panels.

Racks must meet the requirements of current revision EIA-310.

Racks and cabinets shall be designed and installed to provide easy access to equipment controls andconnection points.

4.8.3 Rack and Cabinet Installation

All equipment racks and cabinets must be securely mounted to the floor. If necessary, racks or cabinetsmust be bolted together or braced from the ceiling to prevent swaying or being dislodged. Racks must beisolated from floors and ceilings using suitable insulators, insulating plates, washers and sleeves.

Equipment racks and cabinets must be placed to allow a minimum of 30 inches access front and back,unless all connection and maintenance points are in the front. Under no conditions shall an equipmentrack or cabinet need to be moved for maintenance after installation.

4.8.4 Electromagnetic Exposure

All sites must be designed, protected and posted to meet the limits for both public and occupationalhuman exposure to radio frequency (RF) electromagnetic fields in accordance with FCC rules and FCCOET Bulletin 65.

The CONTRACTOR shall analyze each radio site for human exposure to electromagnetic fields inaccordance with FCC OET Bulletin 65.

Where required by 47 CFR §1.1307(b), the Radio System CONTRACTOR shall provide to the COUNTYa statement of compliance with the electromagnetic exposure limits found in 47 CFR §1.1310 for eachlicensed radio system site. This report shall be delivered within business ten (10) days prior toacceptance testing at a site.

4.8.5 Labeling

All cables and wiring between equipment must be clearly labeled at both ends indicating source anddestination equipment, connector designation and termination points.

4.9 Contractor Commitment

The CONTRACTOR shall maintain and upgrade the operational software and hardware to its most recent revisionlevel for the term of the contract with the COUNTY pursuant to this RFP. There shall be no requirement on theCounty’s part to incorporate any new features.

Any change shall have minimal impact on system operations, or the cost shall be assumed by theCONTRACTOR.


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4.10 Integrated Network Management

Functional specifications for the console, radio and microwave system network management systems aredescribed in these specifications. However, due to space constraints, the County prefers a single networkmanagement PC/server and workstation hardware set which supports the network management functions of allproposed systems.

PROPOSER: Provide information on available integrated management systems including options forredundancy.


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5.0 Statement of Work

The statement of work applies to all systems and services specified in this RFP.

5.1 Project Management

5.1.1 Project Team

The CONTRACTOR shall have experience with projects of similar size and scope as the proposedsystem. Team members shall be qualified and have experience to perform their tasks in this project.

PROPOSER: Provide an organizational chart of your proposed PROJECT TEAM.

Provide names, resumes, three project references and proposed project responsibilities of keypersonnel. Key personnel shall include the project manager, the lead engineer and any otherpersonnel you deem key to the project.

5.1.1.1 Project Manager

The CONTRACTOR shall designate a single project manager to supervise and coordinate theCONTRACTOR’s work and to act as the primary point of contact for all project-related issues. TheCONTRACTOR’s project manager shall direct the involvement of the CONTRACTOR’s personnel andsubcontractors in the project, and assist in resolving project problems.

The CONTRACTOR shall provide the project manager’s contact information to the COUNTY within fifteen(15) business days after the COUNTY issues the detailed design notice to proceed. The contactinformation shall include the following:

· Name· Mailing address· Shipping address· Office phone number· Fax number· Cell phone number· Email address

5.1.1.2 Changes to CONTRACTOR’s Key Personnel

The CONTRACTOR shall notify the COUNTY of its intent to replace key personnel assigned to theproject. The CONTRACTOR shall provide names, resumes and three project references for proposedreplacement personnel. The COUNTY will have the right to approve or reject proposed key personnel.

5.1.1.3 Criminal Background Checks

The CONTRACTOR shall provide to the COUNTY information on its and its subcontractors’ personnel forthe sake of criminal background checks and the issuance of temporary identification cards.

5.1.1.4 CONTRACTOR Registration

Firms performing construction work on behalf of the CONTRACTOR shall be duly licensed with theappropriate authorities. The firms shall be licensed at the time of the submission of the Proposal andmust remain licensed through the completion of the work.

The CONTRACTOR and its subcontractors shall have all federal, state and local licenses necessary to dothe work, and shall remain licensed through the completion of the work.


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PROPOSER: Provide evidence that you and your subcontractors have the necessary licenses toperform the work specified.

5.1.2 Project Management Plan

5.1.2.1 Project Schedule

The CONTRACTOR shall maintain a master project schedule for the design, implementation andacceptance of the system. The CONTRACTOR shall provide schedule updates to the COUNTY monthlyor more frequently as needed to address changing circumstances.

The project schedule shall be maintained in Microsoft Project and shall provide a breakdown of each task,including the following details:

· Start and end dates· Predecessors and successors· Responsible party or parties· Percentage completed· Critical path

The CONTRACTOR shall update the project schedule to reflect actual task completion dates.

The schedule for the implementation of each communications system site shall be broken out separately.

PROPOSER: Provide a proposed high-level schedule and include appropriate details, clearlyindicating assumptions in your schedule regarding responsibilities of the COUNTY and thePROJECT TEAM.

5.1.2.2 Project Review Meetings and Teleconferences

The CONTRACTOR shall conduct monthly, in-person, project review meetings, or more often as neededto address specific issues.

The CONTRACTOR shall conduct monthly project teleconferences, including, as needed, Web-basedmeeting spaces, between scheduled project review meetings, or more often as needed to addressspecific issues.

The agenda for project review meetings and teleconferences shall follow this general outline:

· Review of minutes from last meeting or teleconference· Activities for previous period· Current project issues· New issues and action items· Plans for next period· Schedule review· Action item review· Risk item review· Date and time of next meeting or teleconference

The CONTRACTOR shall recommend other items for the agenda as needed. The CONTRACTOR shallprovide a suitable teleconference bridge and/or Web-based meeting facility for teleconferences and shallinform other members of the PROJECT TEAM of call-in numbers, and access codes.

The CONTRACTOR shall prepare initial meeting agenda and distribute to the PROJECT TEAM at leasttwo business days in advance of the meeting. The PROJECT TEAM may request changes to agenda.


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Final agenda may be distributed at or just before the meeting. The CONTRACTOR shall record meetingminutes and shall distribute a meeting record within five (5) business days after the meeting.

5.1.2.3 Project Status Reports

The CONTRACTOR shall submit monthly project status reports to the COUNTY within ten (10) businessdays after the end of the month for the duration of the project. Monthly status reports shall follow thisgeneral outline:

· Activities completed during the previous month· Activities planned or scheduled the next month· Updated Project Schedule· Submittal Schedule – Completed, Status & Planned· Red flag items / Risk Issues· Transmittal log· Punch-list items· Budget Status

5.1.2.4 Action Items

The CONTRACTOR shall maintain an action item checklist. The action item checklist shall include thefollowing information for each identified action item:

· Item number· Date identified· Description· Responsible party or parties· Completion date· Notes

The CONTRACTOR shall update the action item checklist after each project review meeting orteleconference and submit it to the members of the PROJECT TEAM.

5.1.2.5 Submittals

The CONTRACTOR shall provide project submittals according to the submittal schedule. A preliminarysubmittal schedule may be found in Table 5-1. The COUNTY will maintain the submittal schedule toidentify project deliverables and which are delayed, late or incomplete. The schedule will include thefollowing for each item:

· RFP or contract reference· Document description· Scheduled submittal date· Actual submittal date· Approval date· Notes


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RFPSection Submittal Scheduled Delivery Date

3.23 Damage Release Form within 20 business days after recommendation ofcutover

4.7.2.2 Port and Protocol Information for all devicesconnecting to the radio system network at DDR (Detailed Design Review)

4.8.4 Statement of Compliance withElectromagnetic Exposure limits

within 10 business days prior to acceptance testing at asite

5.1.1.1 Project Manager's contact information within 15 business days after the NTP5.1.2.2 Monthly project review meeting agenda at least 2 business days in advance of the meeting5.1.2.2 Recorded meeting minutes distributed within 5 business days after the meeting5.1.2.3 Project Status Report within 10 days after the end of each calendar month5.2.1 Project Kickoff Meeting Within 15 days after contract execution5.2.2 Detailed Design Documentation at the DDR5.2.3 Conduct Detailed Design Review no more than 90 days after contract execution5.2.3 DDR meeting agenda at least 10 business days prior to the DDR

5.2.3 PROJECT TEAM's returned comments onDetailed Design within 10 business days after the DDR

5.2.3 Make changes detailed design from receivedDDR comments

within 10 business days after receiving the PROJECTTEAM's comments

5.2.5.4 Earthwork Construction Drawings within 60 business days after DDR5.2.5.5 Construction Foundation Documentation within 45 business days after DDR5.2.5.6 Planned Fencing Documentation within 45 business days after DDR5.2.5.7 Existing Tower Analysis Report within 45 business days after DDR

5.2.5.8 Typical Generator Specifications withaccessories & data sheets within 60 business days after DDR

5.2.5.9 HVAC - heat load calculations at the DDR and with maintenance documentation5.2.5.10 One-line Electrical Diagrams at the DDR and with as-built documentation

5.2.5.10 Electrical Load Calculations at the DDR and include as part of the SystemMaintenance Manual

5.2.5.11 Typical UPS Specifications with accessories &data sheets within 60 business days after DDR

5.3.6.3.1 Concrete Testing Results 30 business days after collection of concrete samples

5.3.6.3.2 Civil inspection notification 15 business days prior to the completion of theexcavation

5.3.6.4.2 Tower erection notification 15 business days prior to the completion of theexcavation, forming, and setting of reinforcing steel

5.3.6.4.4 FAA Notifications within 15 business days after detailed design approval5.3.6.4.5 Tower Analysis Reports within 45 business days after detailed design approval5.3.6.4.6 AM Radio Tower Interference Analysis At detailed design review5.3.6.5.1 Building Drawings 60 business days prior to building delivery

5.3.6.5.2 HVAC and fire protection systems designdocumentation 60 business days prior to building delivery


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RFPSection Submittal Scheduled Delivery Date

5.3.6.5.3 Electrical System Certification prior to the 30-day Performance Period5.3.6.5.4 Electrical Ground Plan Documentation 60 business days prior to building delivery5.3.7.1 Connectivity -FCC License Documentation within 60 working days after DDR5.3.7.2 Connectivity -NRAO Coordination Package within 30 business days after DDR

5.3.7.3 Listed of leased circuit specifications for allrequired lines 15 business days after DDR

5.3.7.4 Microwave or connectivity network stagingtesting notification at least 30 business days in advance

5.3.8.1 Radio System - FCC License Documentation within 60 working days after DDR

5.3.8.2 Radio System - NRAO Coordination Package within 30 business days after DDR

5.3.8.3 Security Documentation - resolution anyCategory I vulnerabilities

within 10 business days after completion of stagingacceptance tests

5.3.8.5 Fleet Mapping Plan at least 6 months prior to radio system cutover5.3.8.6 Draft Acceptance Test Plan 60 calendar days prior to beginning of staging testing

5.3.8.6 System Test Report within 5 working days after completion of AcceptanceTesting

5.3.8.7 Draft Staging Acceptance Test Plan at least 30 business days prior to beginning of stagingacceptance testing

5.3.8.9 Final Field Acceptance Test Plan at least 30 business days prior to beginning of finalacceptance testing

5.4.1.1.2 Generator Certification Test Report within 5 business days after performing the test

5.4.3.1 Base Station Tests - submit test results ateach site 15 business days prior to acceptance testing

5.4.3.2 Interference Analysis - test each receiver ateach site 15 business days prior to Field Acceptance Testing

5.4.3.3 Acceptance Test Report & Punch List within 10 business days after all Acceptance Testscompleted

5.4.7 Cutover Plan at DDR5.4.8 Radio System User Evaluation Forms During user training5.4.8 User Evaluation Period Documentation at the end of the user evaluation period

5.6.2 Physical Facilities As-Built Documentation same time and coordinated with the final systemmaintenance documentation

5.6.3 Draft System Maintenance Documentation at the beginning of the 30-day performance period

5.6.3 Comments on Draft System MaintenanceDocumentation after receiving the documentation

5.6.3 Final System Maintenance Documentation within 20 business days after completion of the 30-dayPerformance Period

5.7.2 Draft Training Materials 20 business days prior to the beginning of classsessions

5.8.7 Service records available upon request6.8.5.5 Alarm System Plan as part of the field test plan9.5.1 Geotechnical Investigation within 15 business days after borings are taken

Table 5-1 Preliminary Submittal Schedule


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5.1.2.6 Transmittals

The CONTRACTOR shall assign a unique transmittal identification number to each submittal listed inTable 5-1 and to other significant project-related documentation, such as important memoranda, reportsand change order requests. The transmittal ID number shall consist of an identifier for the sending partyand a consecutive serial number for the transmittal. Each transmittal shall include the followinginformation:

· Transmittal ID number· Date· Sender· Organization· Recipient(s)· Subject· List of documents delivered

The CONTRACTOR shall maintain a log of its transmittals and shall include it with the monthly projectstatus report.

5.1.2.7 Email

Email may be used for the development of decisions and documentation, and transmission of files.Actual decisions and documentation transmittals shall be transmitted in signed PDF form.

5.1.2.8 Project Documentation

All project documentation pertinent to the definition and implementation of this project, including, but notlimited to, items such as agenda, charts, data, diagrams, drawings, electronic mail, licenses, manuals,minutes, permits, procedures, reports, spreadsheets, text files, written plans, etc., shall be professionallygenerated via electronic process, i.e., word processor, spreadsheet, CAD system, PDF, or by otherapproved software packages. Drawings prepared by a professional draftsman are acceptable. Hand-drawn sketches or text are not acceptable.

Documentation shall be professionally printed and reproduced. All material shall be clean and legible.

Documentation shall be provided in both hard and soft copy if so generated. DVD/CD-ROM copies arepreferable and shall be supplied without copy protection.

When appropriate, documentation shall be professionally bound in three-ring binders with section tabsand a table of contents.

When submitted for approval or information, documents shall be clearly marked with the name of thisproject and other tracking information, i.e., contract information, site name and/or drawing/documentnumber.

5.1.2.9 Risk Management

During the course of the project, team members will identify potential risks that might impact either theirportion of the project or other parts of the project. These are not problems, but should be considered aspotential problems.

The responsibility for identifying risks includes everyone on the project. It will be the responsibility of thePROJECT TEAM to assess the impact of risks. Should a risk item develop into a problem, it will beplaced on the Action Item Checklist.

Open risk items will be reviewed regularly during the Project Review meetings, with the responsible partycommenting on status and potential impact to currently scheduled tasks.


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5.1.2.10 Change Orders

The CONTRACTOR shall submit change order requests to the COUNTY for any contract change thatmodifies the quantity or type of equipment, software or services, or has an impact on schedule, cost orsystem operation or performance. A separate change order request shall be submitted for each changerequested. Change order requests shall include the following information:

· Customer name· Project number and title· Issue date· Tracking number· CONTRACTOR name· Reason for change· Description of change· Cost impact· Schedule impact· Operational or performance impact

No changes to the work shall commence until the change order request has been approved by theCOUNTY in writing.

5.1.2.11 Punch List

The COUNTY will establish and maintain a punch list for site inspections, staging tests, and site/systemtests. The list will be published monthly and will include a sequential punch list item number, sitereference, date identified, description of the item, resolution date, and notes about the item. TheCONTRACTOR shall be responsible for reviewing each punch list item, and advising the PROJECTTEAM of any changes as they occur.

5.2 Planning and Design

The CONTRACTOR shall design, engineer, furnish, install, configure, test and warranty the systems, equipmentand software specified in this RFP. The CONTRACTOR shall supply all equipment, software and servicesnecessary to provide a complete and operational communications system.

5.2.1 Project Kickoff Meeting

The CONTRACTOR shall proceed with project initialization and design activities no more than 15calendar days after Contract Execution.

The CONTRACTOR shall conduct the Project Kickoff Meeting at a location provided by the COUNTY withPROJECT TEAM members. The meeting may be held within one to two weeks after contract execution.The following items shall be discussed at the project kickoff meeting:

· Introductions· Project management plan

- Project review meetings- Project teleconferences- Action items- Submittals- Transmittals- Punch lists- Project status reports

· Project overview- Status of project- Sites- Schedule

· Overview Design Plan


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- Content- Schedule

· Action items· Schedule for meetings and teleconferences

5.2.2 Detailed Design Documentation

The CONTRACTOR shall prepare and submit to the COUNTY at the detailed design review (DDR) five(5) hard copies (paper) and five (5) soft electronic copies of detailed design documentation at least 10business days prior to the DDR. Detailed design documentation shall include, but not limited to thefollowing list:

· Radio System- System block diagram(s)- Sites and configuration- RF coverage predictions- System gain analysis in both talk-out and talk-in paths- Antenna and combiner/multicoupler system plans and calculations- Traffic loading analysis- Frequency plan- Electrical load calculations- Electrical circuit requirements- Heat load calculations- Rack and equipment elevations- Equipment lists- Floor plans for all equipment installations- Interference analysis- Alarm system plan- Connectivity network requirements- Physical Facilities Requirements- Draft Acceptance Test Plans- Console System Layouts- List and quantity of recommended critical spare parts- IP addressing scheme

· Connectivity Network- System block diagram(s)- Path survey reports- Antenna system plans- Frequency plan- Electrical load calculations- Electrical circuit requirements- Heat load calculations- Rack elevations- Equipment lists- IP addressing scheme

· Physical Facilities- Civil plans- Site plot plans- Grounding plans- Access roads- Parking- Fencing plans- Architectural plans- Electrical plans- Mechanical plans- Fire suppression system plans- Internal grounding plans


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- Tower analysis- Tower design- AM radio tower interference- Survey report- Modifications required of existing sites- Equipment lists

· Project Management- Draft acceptance test plans- Draft cutover/migration plans- Project schedule- Detailed list of critical spare parts

The detailed design documentation shall be provided in notebook form. Large scale drawings shall befolded to fit in a notebook.

5.2.3 Detailed Design Review (DDR)

The CONTRACTOR shall conduct a Detailed Design Review (DDR) no more than 90 calendar days aftercontract execution.

The CONTRACTOR shall provide the agenda at least 10 business days prior to the DDR.

The CONTRACTOR shall present the detailed design to the PROJECT TEAM at a location provided bythe COUNTY. Beyond the information presented in the detailed design documentation, the DDR agendamay contain other topics for discussion, including acceptance test plans, cutover and migration plans,fleet mapping, frequencies to be used, etc.

The PROJECT TEAM will return comments on the detailed design within 10 business days after the DDR.

The CONTRACTOR shall make appropriate changes to the detailed design within 10 business days afterreceiving the PROJECT TEAM’s comments. Once all comments have been resolved to the satisfactionof the PROJECT TEAM, the COUNTY will approve the design, and may approve separately eachsubsystem, site, equipment, and/or functions prior to manufacture and/or procurement by theCONTRACTOR.

5.2.4 Relocation of Equipment at Existing Sites

The use of existing COUNTY and CITY sites is encouraged as is appropriate or required. ThePROPOSER and subsequent CONTRACTOR, as part of the proposal or the Detailed Design Review(DDR), may propose the relocation of any items at these sites. The PROJECT TEAM, prior to any suchwork, shall approve the relocation of items or equipment. The cost for relocating any items or equipmentshall be included in the Proposal.

The CONTRACTOR shall assist the COUNTY in identifying existing equipment that must be relocated orremoved to accommodate new equipment. The CONTRACTOR shall assist in relocating or removing thisexisting equipment.

5.2.5 Physical Facilities

5.2.5.1 Requirements to Support Radio System

The CONTRACTOR shall submit to the COUNTY physical facilities requirements to support the radiosystem, including building floor space, ceiling height, cable tray, ice-bridge, cable ladder, HVAC, electricpower, tower space and grounding. These requirements shall be provided to the COUNTY as part of thedetailed design documentation. Such requirements are expected to include the following:


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· Tower loads- Site/tower- Antenna designation- Whether the antenna is existing, new or future- Description or manufacturer and model of antenna- Mount- Mounting height- Leg or face of tower on which antenna is mounted- Azimuth of mounting arm- Azimuth of main lobe of directional antenna- Antenna transmission line or waveguide

· Equipment space requirements- Site- Equipment designation- Whether the equipment are existing, new or future- Mounting method (e.g., floor or wall)- Dimensions- Required clearance

· Equipment electrical and heat loads- Site- Equipment designation- Nominal voltage- Circuit breaker rating- Receptacle, disconnect or other termination point- Quantity of units- Power source (battery, UPS/inverter, generator or utility)- Electrical load in watts and volt-amps- Electrical efficiency

PROPOSER: Provide preliminary physical facilities requirements based on your proposed systemdesign.

5.2.5.2 Engineer Physical Facilities

The CONTRACTOR shall design, engineer, furnish, install, configure, test and warranty the physicalfacilities and their associated towers, shelters, UPSs, generators, and other ancillary systems, equipmentand software as specified in this RFP and as necessary to support a complete and operational radiosystem.

PROPOSER: describe the proposed site facilities in detail, including description andspecifications where applicable for the following, as a minimum:

· Power requirements and availability of existing power· Required equipment floor space· Standby power requirements· Power mains surge/lightning protection· Control lines surge/lightning protection· Facilities access roads· Security provisions· Environmental control provisions· Generators· Fuel tanks· Buildings· Towers and tower modifications· UPSs


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5.2.5.3 Site Development Plans

The CONTRACTOR shall prepare site development plans with all existing and/or new utilities include thefollowing items:

· Spot elevations· Elevation contours· Topographic features· Coordinates and elevations of towers· Existing and new utilities· Access roads· Demolition· Parking and turnaround areas· Building, tower, generator and fuel tank locations· Guy anchor locations· Foundations· Erosion and sediment control· Grading· Landscaping· Fencing· Pavement, fencing and foundation details· Specifications

All information shall be required by the CONTRACTOR to complete site development plans sealed by aprofessional engineer.

5.2.5.4 Earthwork Construction Submittals

The CONTRACTOR shall provide detail sheets to show all pertinent details of pavements, fencing andother structures, and submit for approval within 60 days after DDR, sealed (by a licensed ProfessionalEngineer) drawings:

· Access Road· Demolition Plan (If Required)· Parking and Turnaround Area· Location Plan for the Site· Erosion and Sediment Control Plan· Grading Plan· Landscaping Plan

5.2.5.5 Construction Foundation Submittals

The CONTRACTOR shall submit for approval within 45 days after DDR drawings (sealed by a licensedProfessional Engineer), supporting calculations, and associated documentation for the following:

· Building Slab (including anchors)· Tower Foundations· Excavation and Rebar Placement

5.2.5.6 Fencing Submittals

For each site, the CONTRACTOR shall submit for approval 45 days after DDR, drawings and catalogdata for all fence components.

5.2.5.7 Existing Tower Planning, Analysis & Submittals

The CONTRACTOR shall evaluate the existing towers and provide supporting data either to upgradeexisting towers or to provide new towers at the sites. The CONTRACTOR shall analyze existing towersthat the CONTRACTOR is adding equipment to, and reinforce them as required for the new loadingconditions.

PROPOSER: Describe all loads that will be placed on existing towers.


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For each existing tower analysis performed, the CONTRACTOR shall provide four hardcopies and oneelectronic copy of an evaluation report containing photographs, schematic drawings, and description of:

· Existing tower condition· Identification of any defective members· Methodology and acceptance criteria used in the analysis· Capacity of tower to support proposed loading· Recommendations regarding reinforcement, as appropriate· Calculations

The CONTRACTOR shall submit this report for approval 45 days after DDR. The report shall beprepared and sealed by a structural engineer registered in the Virginia and having at least ten years ofexperience. The evaluation report shall address both the structure and the foundation.

5.2.5.8 Backup/Standby Generator Submittals

The CONTRACTOR shall provide “typical” generator specifications with accessories including,manufacturer model number, weight, dimensions, wiring diagrams, and data sheets 60 days after DDR.

5.2.5.9 HVAC Submittals

The CONTRACTOR shall provide detailed heat load calculations at the DDR and with the systemmaintenance documentation.

PROPOSER: Provide preliminary HVAC sizes and supporting calculations.

5.2.5.10 Electrical System Design Submittals

The CONTRACTOR shall provide one-line electrical diagrams and electrical load calculations for eachsite, which incorporate service entrance, branch circuit panels, circuit equipment and emergency powersystems. These one-line electrical diagrams shall be provided at the Detailed Design Review (DDR) andas part of the as-built documentation. The load calculations shall be provided at the DDR and included aspart of the System Maintenance Manual.

PROPOSER: Provide preliminary electrical system sizes (including generators and uninterruptiblepower supplies) and supporting calculations.

5.2.5.11 UPS System Submittals

The CONTRACTOR shall provide typical UPS specifications with accessories, including manufacturermodel number, weight, dimensions, wiring diagrams, and data sheets within 60 days after DDR.

5.2.6 Connectivity Network Requirements

The CONTRACTOR shall submit to the COUNTY connectivity network requirements to support the radiosystem, including specifications for physical and electrical interfaces, capacity and points of demarcation.These requirements shall be provided to the COUNTY as part of the detailed design documentation.

PROPOSER: Provide preliminary connectivity network requirements based on your proposed systemdesign. Include the following:

· Circuit end points· Circuit capacity· Physical and electrical specifications


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5.3 Implementation

5.3.1 Permits, Permissions, and Services

The COUNTY will be responsible for obtaining access rights to sites through purchase, lease, or otherarrangement. The CONTRACTOR shall be responsible for obtaining any local, state, or federal permits, licensesand approvals necessary to implement this project, including but not necessarily limited to zoning, environmental,land use, and construction permits or approvals. Any proposal shall contain a list of reasonably foreseeablepermits that would be needed for the project.

All fees and costs associated with facility permits, permissions, and services shall be the responsibility of theCONTRACTOR without cost to the COUNTY unless specifically noted elsewhere.

5.3.2 Coordination with COUNTY’s Operations

The CONTRACTOR shall coordinate all work with the COUNTY’s operating and scheduling requirements. Thismay require the CONTRACTOR to perform specific elements of the work (such as cutovers, installation of non-fixed equipment, etc.) during periods outside of the COUNTY’s normal working hours.

5.3.3 Infrastructure Equipment Orders

The CONTRACTOR shall submit factory orders and/or purchase material orders for infrastructure equipment onlyafter the COUNTY approves the detailed system design. The COUNTY accepts no responsibility forinfrastructure equipment orders placed prior to approval of the radio system detailed design.

5.3.4 Non-Fixed Equipment Orders

Except for a nominal quantity for testing purposes, the CONTRACTOR shall proceed with the placement offactory orders for all non-fixed radio equipment and accessories at a mutually agreed time only after thesuccessful completion of radio system factory staging tests. Under no circumstances will the COUNTY acceptequipment placed in storage at the convenience of the CONTRACTOR.

5.3.5 Installation

The CONTRACTOR shall install equipment in a neat and professional manner, employing the highest standard ofworkmanship.

The CONTRACTOR shall leave all sites in a neat, presentable condition throughout the project. TheCONTRACTOR shall remove all rubbish, temporary structures, and equipment generated or used by theCONTRACTOR after installation and prior to acceptance.

5.3.6 Sites & Physical Facilities

5.3.6.1 Utilities

5.3.6.1.1 Temporary Electrical PowerThe CONTRACTOR shall coordinate, obtain and pay all installation fees for any temporary electricpower required for site work through the local electric utility. The CONTRACTOR shall pay all facilityelectric bills until the temporary electric power is discontinued.

5.3.6.1.2 Permanent Electrical PowerThe CONTRACTOR shall coordinate, obtain, and pay all installation fees for electric power throughthe local electric utility. The CONTRACTOR shall pay all facility electric bills until system acceptance.


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5.3.6.2 Earthwork

5.3.6.2.1 Existing UtilitiesThe CONTRACTOR shall locate all existing underground utilities in the areas of work. If utilities areto remain in place, CONTRACTOR shall provide protection to them during construction activities.

5.3.6.2.2 Clearing and GrubbingThe CONTRACTOR shall clear and grub new fenced areas and new roads and parking area.CONTRACTOR shall fill any depressions made by grubbing with suitable material and compacted asrequired.

5.3.6.2.3 Disposal of MaterialUnsuitable material and material resulting from clearing and grubbing operations shall be completelyremoved from each site and disposed of by the CONTRACTOR.

5.3.6.2.4 Plastic Marking TapeCONTRACTOR shall install warning tapes over pipe and conduit installed by CONTRACTOR.

5.3.6.2.5 CompactionCONTRACTOR shall compact backfill material as required. If Compaction tests indicate that therequired density has not been obtained, the CONTRACTOR shall remove, replace, and re-compactthe material to the specified density at no additional expense to COUNTY, and all further re-testingshall be at the expense of the CONTRACTOR.

5.3.6.3 Concrete

5.3.6.3.1 Concrete TestingThe CONTRACTOR shall perform concrete testing in accordance with ASTM C 39, Specification forCompression Test for Concrete. The CONTRACTOR shall submit the results of the concrete testingto the COUNTY 30 days after the collection of the concrete samples. If such tests show that concretestrength is not adequate, all such concrete shall be removed and replaced by the CONTRACTOR atno additional cost to the COUNTY.

5.3.6.3.2 Civil InspectionCONTRACTOR shall notify COUNTY of all excavations 15 business days prior to the completion ofthe excavation. COUNTY reserves the right to inspect excavations, rock, socket, and reinforcementplacement.

5.3.6.4 Towers

5.3.6.4.1 Tower ReplacementThe CONTRACTOR shall relocate existing antennas from the existing tower to the new tower anddisassemble and remove the existing tower.

The removed tower becomes the property of the CONTRACTOR and COUNTY disclaims any furtherliability.

5.3.6.4.2 Tower ErectionCONTRACTOR shall notify COUNTY 15 business days prior to completion of excavation, forming,and setting of reinforcing steel so that a representative can, at COUNTY’s option, observe work priorto pouring concrete. In addition, the CONTRACTOR shall provide an independent engineerregistered in Virginia to inspect and approve all work associated with the construction of the towers.After the erection of the steel tower is complete, the CONTRACTOR shall verify that tolerances arewithin required limits.


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5.3.6.4.3 Climbing LadderCONTRACTOR shall provide and install a climbing ladder (or other approved tower climbing method)with climbing safety devices with each new tower. CONTRACTOR shall provide two personnel beltsfor the climbing safety device with each tower.

5.3.6.4.4 FAA NotificationsWhere required by 14 CFR 77, the CONTRACTOR shall notify the FAA of proposed or actualconstruction or alteration by completing FAA Forms 7460-1 and 7460-2 and providing supportingdata.

The CONTRACTOR shall submit notifications to COUNTY for review within 15 business days afterapproval of the detailed design. CONTRACTOR shall show FAA notifications for each site as specificmilestone on the master schedule.

5.3.6.4.5 Tower Analysis and Drawing SubmittalsThe CONTRACTOR shall perform structural calculations and supply tower design drawings for allnew towers, sealed by a licensed professional engineer registered in Virginia, within 45 businessdays after approval of the detailed design.

5.3.6.4.6 Existing AM Radio Station TowersThe CONTRACTOR shall ensure that tower construction or alteration will not disturb the antennaradiation patterns of existing AM broadcast stations.

At the detailed design review, the CONTRACTOR shall provide a report of its initial survey identifyingall sites requiring tower construction or alteration that are within 1 km of existing non-directional AMstations and within 3 mi of directional AM stations.

The CONTRACTOR is responsible for pre-construction analysis, and/or remediation of interferenceresulting from the construction or alteration.

The CONTRACTOR shall provide documentation for each site, prior to physical facilities inspection,either guaranteeing that there is no interference with existing broadcast antenna patterns, or detailingthe tower detuning required and the test results confirming that detuning corrected the problem.

Several communications consulting firms perform this verification and provide tower detuningservices if necessary. Specific names may be provided upon request.

5.3.6.5 Equipment Buildings and Enclosures

5.3.6.5.1 Building SubmittalsThe CONTRACTOR shall submit building drawings, including floor plans that locate current andfuture equipment, for approval for all buildings. These drawings shall be submitted for approval 60business days prior to building delivery.

5.3.6.5.2 Building SystemsThe CONTRACTOR shall provide design documents for the HVAC and fire protection systems 60business days prior to building delivery.

5.3.6.5.3 Electrical and Bonding SubmittalsPrior to the 30-day performance test, the CONTRACTOR shall submit Certification to COUNTY thatthe electrical system meets local and national electrical standards to support the radio system.


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5.3.6.5.4 Grounding and Lightning ProtectionThe CONTRACTOR shall provide electrical ground plan documents 60 business days prior toBuilding Delivery.

Ground resistance of the ground system shall be measured and certified by the CONTRACTOR. TheCONTRACTOR shall submit, to COUNTY, the measured ground resistance of each ground rod andgrounding system at the time of the facility inspection at each applicable site.

5.3.6.6 OPTION: Removal of Existing Shelters

The CONTRACTOR shall move existing equipment from COUNTY sites to the new shelters. Existingshelters shall become the property of the CONTRACTOR and shall be removed from the sites.

5.3.6.7 Generator Maintenance and Service

5.3.6.7.1 Generator Maintenance Prior to System AcceptanceThe CONTRACTOR shall conduct routine maintenance and operational testing of backup/standbygenerators in accordance with NFPA 70 Article 700.4 and NFPA 110 Chapter 8 until SystemAcceptance. Following installation, backup/standby generators shall be exercised to at least 30percent of nameplate rating for 30 minutes at least once per month.

5.3.6.7.2 Generator Service ContractAfter the successful completion of the 30-day performance test, the supplier of the generator shallprovide a “preventive maintenance” service contract to COUNTY for a period of one year starting onthe day of Final System Acceptance execution. The contract shall include all routine preventivemaintenance required by the manufacturer and NFPA 110, with the exception that weekly andmonthly inspections of batteries will be excluded.

5.3.7 Connectivity Network

The CONTRACTOR shall provide an IP microwave network and associated node equipment.

The COUNTY may provide the CONTRACTOR a map showing access to dark fiber linking, if any. TheCONTRACTOR shall provide all IP node equipment to support the radio system.

The CONTRACTOR shall transfer all existing microwave circuits (conventional radio channels, UtilitiesSCADA, etc.) from the existing microwave system and verify their proper operation after transfer. TheCONTRACTOR shall provide all equipment and interfaces necessary to support these circuits.

5.3.7.1 Frequency Licensing

The CONTRACTOR shall be responsible for frequency selection, coordination and licensing. TheCONTRACTOR shall prepare and submit all FCC licensing documentation to the COUNTY within 60working days after DDR. The COUNTY will sign and submit documentation and pay all coordination andlicensing fees.

Proposer: Please describe any necessary modifications to existing licenses that will be requiredfor your proposed system. (Existing FCC licenses are included in Appendix F).

5.3.7.2 NRAO Coordination (Connectivity Network)

The COUNTY is completely located within the National Radio Astronomy Observatory (NRAO) NationalRadio Quiet Zone (NRQZ), and parts of the COUNTY are located within 30 miles from the NRAO facilityin Green Bank, WV. Any radio transmitter (including control stations, microwave radios, etc.) within theNRQZ must be coordinated with the NRAO to ensure that they do not interfere with the NRAO’s receivingequipment. The NRAO enforces power limitations, resulting in output power restrictions. Any


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modification to existing FCC licenses or new license application requires coordination and approval withthe NRAO for all frequencies on that license.

Proposer: It is recommended that preliminary coordination be completed with the NRAO forproposed tower sites and control stations, to properly design the proposed system with ERPoutputs that will be accepted by the NRAO coordinator.

If the PROPOSER proposes un-realistic ERP outputs at the radio sites in their design, theCONTRACTOR shall still guarantee the specified amount of coverage based on the eventualNRAO approved ERP parameters at no additional cost or additional delays to the COUNTY.

The Contractor shall prepare and submit the NRAO coordination package within 30 business days afterapproval of the radio system DDR.

5.3.7.3 Leased Circuit Installation

The CONTRACTOR shall be responsible for engineering and coordination of leased circuit orders andnegotiating with the lessor. Circuit turn up and acceptance will be the responsibility of theCONTRACTOR.

The CONTRACTOR shall supply the COUNTY with a list of, and specifications for, all required lines 15business days after DDR. It shall be the COUNTY’s responsibility to arrange for those circuits and pay forassociated costs. It shall be the CONTRACTOR’s responsibility to coordinate installation of all leasedcircuits. The PROPOSER shall include all leased line non-recurring and recurring costs in its Proposaland shall itemize these costs in the price pages.

5.3.7.4 Connectivity Network / Microwave Staging

The COUNTY will be given the opportunity to witness staging testing of the microwave or connectivitynetwork. The CONTRACTOR shall provide notice of the staging testing at least 30 business days inadvance.

The connectivity network shall be assembled at the manufacturer’s staging area so that all sites areinterconnected by RF transmission lines and attenuators to simulate the exact system configuration andpredicted RF net path losses. All existing circuits shall be simulated to test the entire network. Tests shallinclude all RF racks, remote alarm/control and intermediate routers.

Careful testing shall be performed to ensure that the RF path performance and end to end voice/datacircuit performance requirements are measured and documented. The end-to-end performance testsshall specifically include BER and packet data tests in normal and protected configurations.

These staging area tests shall become the baseline for tests and measurements performed after fieldinstallation, to allow item-by-item comparisons.


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The following are minimum tests and measurements required for the staging test plan:

· System- Latency measurement and demonstration- Network node routing and recovery time for hard and soft failures- Network node BER switch threshold

· Radio Equipment- Operating voltages- TX modulator performance- TX local oscillator frequency- TX output power and frequency- TX alarms and control- RX local oscillator frequency- RX signal level and frequency- RX local oscillator frequency- RX BER sensitivity- RX attenuated fade margin- RX alarms and control- TX/RX automatic protection and switching- Built-in metering

5.3.8 Radio System

5.3.8.1 Frequency Licensing

The CONTRACTOR shall be responsible for frequency selection, coordination and licensing. TheCONTRACTOR shall prepare and submit all FCC licensing documentation to the COUNTY within 60working days after DDR. The COUNTY will sign and submit documentation and pay all coordination andlicensing fees.

Proposer: Please describe any necessary modifications to existing licenses that will be requiredfor your proposed system. (Existing FCC licenses are included in Appendix F).

5.3.8.2 NRAO Coordination (Radio System)

The COUNTY is completely located within the National Radio Astronomy Observatory (NRAO) NationalRadio Quiet Zone (NRQZ), and parts of the COUNTY are located within 30 miles from the NRAO facilityin Green Bank, WV. Any radio transmitter (including control stations, microwave radios, etc.) within theNRQZ must be coordinated with the NRAO to ensure that they do not interfere with the NRAO’s receivingequipment. The NRAO enforces power limitations, resulting in output power restrictions. Anymodification to existing FCC licenses or new license application requires coordination and approval withthe NRAO for all frequencies on that license.

Proposer: It is recommended that preliminary coordination be completed with the NRAO forproposed tower sites and control stations, to properly design the proposed system with ERPoutputs that will be accepted by the NRAO coordinator.

If the PROPOSER proposes un-realistic ERP outputs at the radio sites in their design, theCONTRACTOR shall still guarantee the specified amount of coverage based on the eventualNRAO approved ERP parameters at no additional cost or additional delays to the COUNTY.

The Contractor shall prepare and submit the NRAO coordination package within 30 business days afterapproval of the radio system DDR.


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5.3.8.3 Security Documentation

The CONTRACTOR shall document the security configuration of each computer, router, firewall,application gateway, and any other equipment in the radio system running a version of a standardoperating system (including computers supplied by third-party vendors). The CONTRACTOR shallprovide this documentation at the conclusion of staging acceptance testing. Documentation shall beaccomplished using the latest version of the resources from the Defense Information Security Agency(DISA) available at http://iase.disa.mil/stigs/Pages/index.aspx

The CONTRACTOR shall provide to the COUNTY a detailed explanation and proposed resolutions of anyCategory I vulnerabilities within ten (10) business days after the completion of staging acceptance tests.

PROPOSER: Alternative methods of documenting the security posture may beproposed. Provide a detailed description of the proposed method, explaining why you prefer thismethod and its strengths and weaknesses in comparison to the specified method.

5.3.8.4 Interference Analysis and Mitigation

The CONTRACTOR shall verify that all equipment is operating within the bounds of the COUNTY’slicense, FCC regulations and published equipment specifications.

The CONTRACTOR shall identify collocated RF equipment and its operating frequencies. TheCONTRACTOR shall analyze this equipment and the new system to identify potential sources ofintermodulation, spurious emissions, transmitter noise or receiver desensitization. The CONTRACTORshall provide a report on this analysis as part of the radio system detailed design documentation. Theanalysis shall include a description of the steps taken to minimize potential interference.

The CONTRACTOR shall cooperate to resolve reports of interference to or from collocated equipment.The CONTRACTOR is responsible for resolving interference at no cost to the COUNTY where thefollowing criteria are met:

· The interference is reported before the expiration of system warranty;· The collocated equipment was licensed prior to the DDR; and· The collocated equipment is operating within the bounds of its license, FCC regulations and

published equipment specifications.

5.3.8.5 Fleet Mapping

The CONTRACTOR shall assist the COUNTY in developing a fleet map for the radio system, with uniquetemplates for each department and command level. The COUNTY will be responsible for establishingstandard operating procedures. The CONTRACTOR shall provide a preliminary fleet map to theCOUNTY at least six (6) months prior to radio system cutover.

5.3.8.6 Acceptance Test Plan

Acceptance testing shall demonstrate proper operation of system features and functions, including faultmanagement functions. All subsystems and equipment shall be exercised in the course of acceptancetesting.

All subsystems and equipment shall be installed, configured and operational prior to the beginning ofacceptance tests.

The CONTRACTOR shall provide a draft Acceptance Test Plan (ATP) to the COUNTY 60 calendar daysprior to the beginning of Staging. Field Acceptance Testing shall not begin until Final Inspection punchlist items have been resolved and the ATP has been received and approved by the COUNTY. TheCONTRACTOR shall provide the System Test Report, within five (5) working days after completion ofAcceptance Testing.

http://iase.disa.mil/stigs/Pages/index.aspx


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The acceptance test plan (ATP) shall follow this basic outline:

A. Methods: A description of the test sequence, objectives and steps required to verify compliance.

B. Procedures: Detailed test procedures to enable testing of all performance criteria specified in thisRFP including equipment required, step-by-step instructions, and all test-specific requirements suchas coverage test routes.

C. Results Display: The format to be used to display the results of the test.

All tests shall occur at a mutually agreed time. Once an agreed sequence of tests begins, testing willcontinue without interruption until completion of that test sequence.

All deviations, missing procedures, or other variations from the specified test requirements will bereconciled prior to acceptance of the ATP. The ATP will be finalized after the detailed designdocumentation is approved and prior to the beginning of acceptance tests.

PROPOSER: Provide a draft ATP outline and the estimated time required to complete acceptancetesting. Provide typical test procedures where available. Indicate when and where specific testswill be performed, whether at staging or in the field. Provide details on the location of staging.Describe the recommended level of COUNTY participation at acceptance testing.

5.3.8.7 Radio System Staging

The CONTRACTOR shall inspect equipment and test for adherence to specifications prior to thebeginning of staging acceptance tests. The CONTRACTOR shall provide authenticated inspection andfactory equipment test documentation at the conclusion of staging acceptance tests.

The CONTRACTOR shall assemble and test the radio system at the staging location to identify andcorrect problems prior to shipment. Staging tests shall specifically address any required modifications orupgrades to existing equipment as installed and in current operation in the field, and require simulation orconnection to similar equipment to prove proper performance.

Representatives of the COUNTY shall be afforded the opportunity to witness staging acceptance tests.The CONTRACTOR shall notify the COUNTY of the date, time and location of staging acceptance testingand provide a draft staging acceptance test plan (ATP) at least 30 business days prior to the scheduledbeginning of staging acceptance testing. Staging acceptance tests shall not begin until the COUNTY hasreceived and approved the staging ATP.

At the completion of staging acceptance tests, the CONTRACTOR shall provide the COUNTY thefollowing items:

· Written documentation of failures observed and certification that failures will be resolved beforeequipment is shipped;

· Authenticated equipment inspection and test documentation; and· Signature page for COUNTY and CONTRACTOR witnesses.

5.3.8.8 Shipment and Storage

Upon successful completion of staging acceptance tests, and after notification that sites are ready toreceive equipment, the CONTRACTOR shall ship equipment to radio sites.

5.3.8.9 Field Testing

The system shall be tested in the field once installation has been completed. Field testing shall include anyfunctional, operational, specification, feature and failure mode tests that could not be accomplished in thefactory. A representative sample of tests performed in the factory shall also be included. The


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CONTRACTOR shall provide the final field test plan at least 30 business days prior to the scheduledbeginning of field acceptance testing.

5.4 System Acceptance

5.4.1 Inspections

The COUNTY will conduct two physical site inspections of each site in the Radio CommunicationsSystem: a Facility Inspection and a Final Inspection. Deficiencies identified as a result of theseinspections will be recorded as punch-list items. The COUNTY and the CONTRACTOR shall agree to aninspection schedule, which shall be updated as necessary in the Master Schedule. The project punch listwill include the following information for each identified punch-list item:

· Item number· Site name· Date identified· Description· Responsible party or parties· Resolution date· Notes

5.4.1.1 Facility Inspection

The CONTRACTOR shall notify the PROJECT TEAM when physical facilities and installation is completeand ready for inspection at a site prior to installation of infrastructure equipment. All site, building, fence,parking, commercial power, backup power, HVAC, grounding, tower work shall be constructed andinstalled in a clean and workman-like fashion. The COUNTY will inspect the site and update the projectpunch list.

5.4.1.1.1 Facility Performance Objectives and TestingThe CONTRACTOR shall conduct facility operations tests at each of the sites. This includesequipment tests, backup power tests, and fire suppression tests.

The CONTRACTOR shall simulate a power failure by disconnecting power from the normal side ofthe transfer switch and simulate power restoration by reconnecting power to the normal side of thetransfer as part of the acceptance testing.

5.4.1.1.2 Generator Acceptance TestingAfter completion of the engine-generator set installation, the CONTRACTOR shall perform the on-siteinstallation acceptance tests as specified in NFPA 110 Section 7.13. COUNTY shall be afforded theopportunity to witness the testing. The CONTRACTOR shall provide three weeks’ notice to COUNTYof the testing schedule. The CONTRACTOR shall submit a Generator Certification Test Report to theCOUNTY within five days after performing the test.

Test calls shall be made on the system during the course of the acceptance tests. The alarm systemshall be monitored to assure that the correct alarms appear at the proper locations.

5.4.1.2 Final Inspection of Radio Equipment

The CONTRACTOR shall notify the PROJECT TEAM when radio equipment installation and configurationis complete. The COUNTY will inspect equipment installation and prepare a punch-list of items to becorrected.

The CONTRACTOR shall respond to and correct each punch-list item before acceptance testing begins.Exceptions may be granted for punch-list items that do not affect radio system performance. TheCOUNTY will record the resolution of punch-list items.


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5.4.2 Connectivity Network Acceptance

5.4.2.1 Field Testing

Final acceptance testing shall include the same tests as staging and any additional tests that could not beconducted during staging, such as testing involving existing or new fiber-optic circuits.

Upon completion of installation and final alignment, the CONTRACTOR shall perform and record data inaccordance with the collection/analysis process agreed to in the ATP for the same type equipment testsas were made at staging, so long as they are not exclusive staging type tests. Additional tests shall berequired for equipment not tested at the factory or staging area, including the following:

· Battery/Charger Equipment- Voltage adjustments and charging functions- Automatic load sharing- Built-in meter readings and alarms- External alarm operations- Equalization- Load testing- Charger redundancy

· Antenna System Equipment- Return loss over entire band- Pressurization test- Dehydrator remote pressure/humidity alarms excessive run time test

· Fiber-optic links- Dark fiber links shall be tested with an optical fiber test set to assure proper interface

characteristics, optical attenuation, and data-rate (minimum 150 Mbps).

5.4.2.2 Microwave Path Tests

Microwave path tests shall include:· On-site transmitter power measurement at the transmission line interface located at the top of the

RF rack.· Remote on-site nominal RSL (receive signal level) power meter measurement at the transmission

line interface after the output of the bandpass channel filter.· The difference between the above two measurements is the Net Path Loss (NPL). This NPL

shall meet or exceed the calculated NPL within a field tolerance of 2 dB.· Receive Fade Margin test will be conducted on each hop with variable attenuators at the transmit

end of the hop. The receive threshold sensitivity shall be the RSL in dBm based on a BER of 1E-6.

5.4.2.3 Microwave System End-to-End Verification

End-to-end circuit verification tests shall be performed on each hop in the microwave system:· End-to-end data packet test on primary OSPF links for a 12-hour period then via each alternate

route in the system. The microwave radio BER shall not exceed the test objective of N x 1E-10one-way, where N = the number of microwave hops.

· End-to-end Ethernet throughput rate verification tests· End-to-end tests on secondary MHSB radios for 12 hours. Test requirements will be finalized

based on design configuration.· End-to-end orderwire tests

5.4.2.4 Leased Connectivity Line Testing

The CONTRACTOR shall perform end-to-end testing on leased facilities prior to integration andconnection to the multiplex or transport node equipment.


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Standard test procedures for link circuit performance and redundancy shall be utilized. All test andprocedures shall be included in the ATP.

The CONTRACTOR shall be responsible for coordination of all efforts to resolve any problems associatedwith any segments of second and third party link providers, Telco and LEC (Local Exchange Carriers).The CONTRACTOR shall be responsible for scheduling and coordinating all circuit testing andacceptance with all participating entities.

5.4.2.4.1 Fiber Link End-to-End VerificationOptical fiber link performance testing shall meet the standards set forth in ANSI/TIA/EIA-543 and 455.This procedure should be followed for end-to-end attenuation testing. Additional test methods andcommon field practices shall be utilized to assure the reliability of the leased fiber system. Thesetests shall include OTDR testing and bandwidth dispersion.

5.4.2.4.2 Optical Transport Acceptance TestsFiber optic cable installations (dark fiber) shall be physically inspected and tested to include whereapplicable TIA/EIA-543. All fibers, transducers, sensors, connecting and terminating devices shall betested in adherence to TIA/EIA 455.

Optical Transport Network system tests shall meet the requirements and procedures set forth inTIA/EIA-526 for all or part of the network and subsystems. Where applicable they shall include testsfor optical power measurement TIA/EIA 526-2, receive power sensitivity TIA/EIA 526-3, dispersivepower measurements TIA/EIA 526-10, and reflective power measurements TIA/EIA 526-11.

Terminal equipment shall be tested for redundant functionality of the optical line side networkinterface and the electrical and/or optical drop side interface. This will include 1 + 1 drop sideelectrical and optical equipment modules with auto switching functionality.

SONET node equipment shall be tested for cyclic operation of both optical network interfaces whensimulated fiber breaks are introduced in either direction.

The equipment shall be system tested to verify that the proper alarming functions are being displayedlocally and reported to the network alarming system.

5.4.3 Radio System Acceptance Testing

5.4.3.1 Base Station Tests

The CONTRACTOR shall perform base station tests after equipment installation and submit test results15 business days prior to acceptance testing. Base station tests shall include:

· Transmitter frequency· Transmitter deviation or modulation integrity· Transmitter forward and reflected power· Combiner forward and reflected power· Receiver frequency· Receiver static (unfaded) sensitivity· Local operating controls

If the system includes satellite receivers, the receiver tests shall be performed on them.

The ATP shall allow the COUNTY the opportunity to randomly select base stations on which to performthese tests.

5.4.3.2 Interference Testing

The CONTRACTOR shall verify that static sensitivity of each receiver at each site is not degraded bymore than 3 dB under duplex operation and when connected to the actual antenna and antenna-


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combining network. This test shall be made while collocated radio equipment is in full operation, todemonstrate non-interference to and from that equipment. The CONTRACTOR shall submit test results15 business days prior to field acceptance testing. The test shall indicate receiver static sensitivity in dBmwith the receiver multicoupler input connected as follows:

· terminated in a 50-ohm dummy load;· connected to the receive transmission line and antenna, with no transmitters active; and· connected to the receive transmission line and antenna, with all transmitters active.

5.4.3.3 Field Acceptance Testing

The CONTRACTOR shall perform radio system acceptance testing after ATPs have been approved bythe COUNTY and after installation punch-list items have been resolved. The CONTRACTOR shall submita field acceptance test report and punch list within 10 business days after all tests are completed.

5.4.3.4 Simulcast Alignment Testing

After the simulcast system has been properly aligned, the CONTRACTOR shall perform a bit-error rate(BER) test to verify proper alignment.

The CONTRACTOR shall provide maps of predicted coverage overlap areas. A test drive route shallindicate an adequate sampling within these areas. All sites shall be keyed continuously on a singlechannel, which is modulated with a common audio signal.

PROPOSERs: Provide a proposed simulcast alignment test procedure.

5.4.3.5 Coverage Acceptance Testing

The COUNTY will perform coverage acceptance testing independently. The CONTRACTOR will beinvited to participate in the planning for the test and to witness the test. The Coverage AcceptanceTesting shall be performed during months with full foliage.

The service areas will be divided into a grid of test tiles. Based on the CONTRACTOR’s input, tiles will besized to ensure that a statistically valid number of test tiles are tested.

Tests will be performed while in motion.

At each test tile, a single attempt shall be made to access the system by pressing the push-to-talk button(automatic re-tries are allowed). If the test radio does not receive a channel grant tone in that time, theaccess test for that location has failed.

Tests will be performed in both the talk-in and talk-out directions.

Testing will be performed using mobile radios provided by the CONTRACTOR under this contract. Wherethe coverage requirement is for portable radio communications, attenuators and (if necessary) circulatorswill be used to emulate the portable radios mounted on the hip.

Audio recordings of all test tiles, together with location information, will be retained as part of thepermanent file. These audio recordings will be available for review and may be used in any appeal thatmay arise if the system fails to meet the coverage guarantee.

When the COUNTY conducts the coverage acceptance test, the CONTRACTOR may request that failedtest tiles in the deficient service area be rescored manually. This rescoring shall be conducted as a blindtest, with the audio recordings replayed for a voting committee consisting of one representative each fromthe COUNTY, the COUNTY’s consultant (AECOM) and the CONTRACTOR. The three votingrepresentatives will each listen to the recordings separately. They must not be together during the replay,and they may not discuss their votes with one another. The scoring sessions may include other test tiles,


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both unchallenged failed tiles and tiles that were originally scored as a pass. The sequence of the replaywill be randomized and unique for each voting member of the committee. Two out of three votes shalldetermine whether a test tile is a pass or a fail.

5.4.3.5.1 Accessible Test TilesTest tiles will use publicly accessible roads and will not require 4-wheeled drive vehicles to navigate.There is no special permission required from entities (other than COUNTY) to enter a tile, and the testteam will determine if it is safe to enter the tile. The COUNTY will test all accessible test tiles withinthe service area.

5.4.3.5.2 Inaccessible Test TilesInaccessible test tiles will not be included in the calculations of system performance.

5.4.3.5.3 Tile RetriesTiles that fail the initial talk-in or talk-out test may be retried. The number of tiles that are deemedpassing as a result of a retest shall not exceed 5%.

5.4.3.5.4 Retry LocationTest retries will be conducted at the same point within the tile as the original test attempt.

5.4.3.5.5 Coverage RetestingIn the event the coverage test fails to meet the coverage guarantees, the CONTRACTOR mayrequest a re-test.

All costs for re-testing, including those incurred by the COUNTY for its personnel, AECOM and otherCONTRACTORs, and any direct expenses, shall be borne by the CONTRACTOR.

5.4.3.6 Coverage Problem Areas

Service areas that are found not to meet the guaranteed coverage levels agreed upon in the Contractshall be addressed and corrected by the CONTRACTOR at the CONTRACTOR’s expense up to andincluding all costs associated with the installation of additional repeater sites, associated modifications tothe entire radio system infrastructure, and re-testing the system. Corrective action shall be completedwithin six months of when the problem area is identified and communicated to the CONTRACTOR.

5.4.4 Failure Mode Testing

The CONTRACTOR shall demonstrate failure mode operation of the system during acceptance testing.All equipment and components, both main and standby, shall be exercised during the course of testing.

All standard system functions and failure modes, including continued system operation during majorfailures, shall be demonstrated. Alarm functions shall also be demonstrated.

5.4.5 Thirty (30) Day Performance Period

A successful performance period shall consist of 30 consecutive calendar days of successfuluninterrupted operation after the completion of field acceptance testing. During the performance period,the CONTRACTOR shall maintain records of any equipment failures and readjustments made. Duringthis period of “system burn-in”, some equipment failures are to be expected. The performance periodshall be considered interrupted if any of the following conditions are met:

· The system experiences a major failure, as defined in the specifications· The same device fails more than twice during the performance period· A failure is not responded to within the time specified by the Warranty


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If the 30-day performance test is interrupted by any of the above conditions, the CONTRACTOR shallcorrect the deficiency and begin the 30-day performance test again as day one of the test. The COUNTYwill not accept 30 cumulative days instead of 30 consecutive days for passing of this test.

The performance period will not be considered interrupted by mutual agreement, or downtime due tocauses beyond the reasonable control of the CONTRACTOR. Downtime will not be counted as part ofthe performance period.

Subject to approval of the COUNTY, coverage performance testing may be concurrent to the 30-dayperformance period.

5.4.6 System Cutover

The CONTRACTOR shall prepare a plan for cutting over COUNTY’s operations from the old radiosystem(s) to the new radio system. The cutover plan shall address the following items as they apply:

· Fixed equipment cutover· Interfaces with and transfer of control from existing systems and equipment· Dispatching transitions· Subscriber equipment installation and/or distribution· Special sequences· Scheduled downtime· Dual operation of old and new systems· Personnel schedules· Training· Fallback plans in case of problems or failures

Cutover shall not occur until after the cutover plan is approved by the COUNTY, Acceptance Testing iscompleted and the 30-day performance period is completed.

Cutover from the existing radio system to the new radio system shall be planned to minimize disruption tothe COUNTY’s operations.

PROPOSERs: Provide a preliminary cutover plan based on your proposed system and yourunderstanding of the COUNTY’s existing system(s).

5.4.7 Final System Acceptance

The COUNTY will provide “Final System Acceptance” when all subscriber units have been issued to alldepartments, all project punch-list items and corrective actions have been completed and approved, allas-built documentation has been submitted and accepted, and all services performed. All remainingretention will be released to the CONTRACTOR, and the project will be closed.

5.4.8 User Evaluation Period

The first 90 calendar days after final system acceptance shall be the user evaluation period. During thisperiod, the system is operational and in full service. The purpose is to identify problems and also featuresthat surface under a loaded, operational situation.

The CONTRACTOR shall provide radio system user evaluation forms to the COUNTY during radiosystem user training. The COUNTY will distribute radio system user evaluation forms to radio systemusers and console operators. Radio system user evaluation forms shall be provided in pads containing atleast ten forms each. The forms shall solicit the following information:

· Name, address, telephone number and e-mail address of user· Name of department or agency· Date, time, and weather conditions at time of observed problem or observation· Radio unit or console type


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· Description of the problem· Description of the environment in which problem was observed, e.g., portable radio inside

building

During the user evaluation period, the COUNTY will collect user evaluation forms from the users andforward them to the CONTRACTOR. The CONTRACTOR shall log each reported problem and within 10days either (1) resolve the problem, (2) register the problem as a warranty issue and provide a plan ofaction to resolve the problem, or (3) explain the problem to the COUNTY’s satisfaction.

At the end of the user evaluation period, the CONTRACTOR shall provide all user evaluation perioddocumentation to the COUNTY.

5.5 Subscriber Equipment Programming, Installation and Issuance

5.5.1 Subscriber Equipment Programming

The CONTRACTOR shall develop templates based on the fleet map in coordination with the COUNTY.The CONTRACTOR shall program subscriber units with templates approved by the COUNTY.

After system cutover, the CONTRACTOR shall deliver programming software, interface cables, andprogramming databases to the COUNTY for COUNTY’s use.

5.5.2 Mobile Radio Equipment Installation

The CONTRACTOR shall install all new vehicular equipment including mobile units, vehicular chargersand requested accessories. Installation responsibilities shall include removal, as required, of existingequipment after system cutover.

The COUNTY will provide vehicle bays suitable for installation of vehicular equipment.

PROPOSER: Under your implementation plan, how many vehicle bays will be required and howlong will the installation take?

5.5.3 Control Station Equipment Installation

The CONTRACTOR shall install all new control station equipment with transmission line, antennas,remotes (if required), and all accessories.

The COUNTY will provide the exact locations for equipment to the CONTRACTOR, and coordinate withinstallation.

5.5.4 Non-Fixed Equipment Issuance

Neither the CONTRACTOR nor the COUNTY shall issue non-fixed equipment to any individual not directlyinvolved in the installation or test of the system prior to the completion of coverage acceptance tests.

5.6 Documentation

5.6.1 Standard Manuals

The CONTRACTOR shall provide operation and maintenance manuals for each model of fixed equipmentwith shipment. The required quantities are as follows:

Number of UnitsPurchased Number of Manuals Required


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Number of UnitsPurchased Number of Manuals Required

≤20 Five hard copiesOne electronic copy

>20 One additional hard copy for each 10additional units

Manuals shall be complete, self-contained and of the same revision level as the equipment provided.

If such service is available, the CONTRACTOR shall provide to the COUNTY an electronic subscription tothe latest equipment manuals and technical service bulletins for a period of five years after systemacceptance.

5.6.2 Physical Facilities As-Built Documentation

CONTRACTOR shall submit two draft hard copies of all facilities as-built documentation to the COUNTYfor review and approval.

CONTRACTOR shall provide two bound hard copy, final versions of physical facilities as-builtdocumentation to the COUNTY at the same time as, and coordinated with, the maintenancedocumentation. The CONTRACTOR shall also provide five sets of as-built documentation in electronicformat via DVD/USB flash drive.

Physical facilities/site construction as-built drawings include, but are not limited to, the following:· Site layout drawings· Floor plans· Site grounding drawings· Building elevation detail drawings with foundations· Building layout drawings· AC and DC electrical distribution drawings· Site utility connection details· Fence installation details· Foundation details for shelter, towers and LPG tank· Site lighting details· Fire detection/suppression system drawings· Tower design detail drawings including light controller wiring· Antenna, combiner, coax line and antenna placement drawings· Equipment layout drawings· Equipment/rack elevation profiles· Console operator position layout drawings· Equipment shelter plans; providing AC distribution, lighting, grounding, HVAC, and cable ladder

details

PROPOSER: Include the following quantities of as-built drawings in the Proposal and shall be apart of the final documentation for the PROPOSER’s pricing purposes. The actual requiredquantities will be determined at the DDR and the contract will be modified with a change order:

· One set per system site in hard copy· Two additional sets in hard copy· Five set on DVD/USB Flash drive as PDF files

5.6.3 System Maintenance Documentation

The CONTRACTOR shall provide system maintenance documentation to allow a properly trainedtechnician to understand, configure, maintain, troubleshoot and repair the radio system. Systemmaintenance documentation includes, but is not limited to the following:


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· System operational description, including a description of the function of each major systemcomponent, circuit types and signal flow between system components

· System interconnection drawings and block diagrams depicting system architecture· Numbering and labeling of all interconnecting cabling· Pin-out of all cabling connectors· Numbering and labeling of all connections to punch blocks· System interconnection and installation documentation as required for vendor equipment and/or

physical facilities· Complete list of all major fixed equipment by model number and revision code and installed

firmware/software with revision (configuration control) numbers· A chart or list of software and firmware version numbers, programming parameters and jumper

configurations as they apply· Record of any telephone circuits interconnected with the equipment by circuit number and

telephone number· System level setting procedures and a log of level settings for all control circuits· Measured levels of alignment, including level-setting block diagrams and logs of all level settings

necessary for setup, alignment and maintenance activities· Standard operations and maintenance manuals for all equipment and systems.· Equipment floor layouts and rack elevations· Detailed HVAC heat load and electrical load calculations

The CONTRACTOR shall provide to the COUNTY two hardcopy sets of draft system maintenancedocumentation at the beginning of the 30-day performance period.

The COUNTY will provide comments, recommendations and corrections to the system maintenancedocumentation after receiving the documentation.

The CONTRACTOR shall address these comments, recommendations and corrections to the satisfactionof the COUNTY.

The CONTRACTOR shall provide this following quantity of final system maintenance documentationwithin 20 business days after the completion of the 30-day performance period:

· Two hardcopy master sets for each COUNTY’s maintenance shop· One hardcopy set for each site· One set of documentation in electronic format for each COUNTY’s maintenance shop and each

site· Five additional sets in electronic format

5.6.4 Subscriber Documentation

The CONTRACTOR shall supply the following with each subscriber unit purchased:· One standard operator’s manual;· One standard quick reference, a small laminated guide that can be referenced in the field; and· One customized quick reference, customized for the COUNTY’s radio system.

In addition, the CONTRACTOR shall supply five copies of each manual or reference in electronic format.

During warranty and subsequent maintenance contracts, the CONTRACTOR shall supply addenda asneeded to the standard operator’s manual and standard quick reference.


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5.7 Training

5.7.1 Types of Training

The CONTRACTOR shall provide the types of training specified below to the indicated number ofpersonnel:

Type of Training Number ofPersonnel

Radio User 250Radio User Train-the-Trainer 10Console Operator 25Radio System Administration or Management 5Radio System Maintenance 4Microwave System Maintenance 4

When multiple training sessions are required, each session should be given during a different week inorder to compensate for scheduling conflicts.

PROPOSER: Provide the following details on the training offered:· Course outline· Recommended class size· Recommended number of sessions· Estimated duration· Class schedule· Class location

5.7.2 Training Materials

The CONTRACTOR shall provide all training materials, manuals, schematics, and other documentation.

The CONTRACTOR shall customize radio user and console operator training and training materials,including any quick-reference guides, to the COUNTY’s system configuration. The CONTRACTOR shallprovide draft training materials 20 business days prior to the beginning of class sessions for COUNTYreview and approval.

The COUNTY will review radio user and console operator training course content and materials, andprovide comments. When all comments have been addressed, the COUNTY will approve course contentand materials prior to beginning class sessions.

5.7.3 Travel Expenses

The COUNTY will be responsible for travel and lodging expenses incurred by the COUNTY’s personnel inthe course of the training program.

5.7.4 OPTION: On-the-Job Training

The COUNTY’s technicians will work along with the CONTRACTOR’s personnel during installation,testing, and warranty phases of this project. This will be considered a part of the on-the-job training.

5.7.5 Training Descriptions

The use of audio and visual aids, as well as actual equipment demonstrations, is required for all courses.The COUNTY will not accept a course consisting primarily of a trainer lecturing trainees.


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The CONTRACTOR shall provide professionally produced training manuals to all students. The trainingmanuals shall be furnished to the COUNTY for continuing education purposes. The manuals shallcontain clean, legible copies of all written material and visual aids used by the instructor.

5.7.5.1 Radio User Training

Target audience: Radio users

Location: On-site using installed equipment

Schedule: Prior to system cutover

Duration: One to two hours

Description:• Basic overview of the radio system operation• Emphasis on types of mobile and portable equipment provided with the COUNTY’s system.• Includes distribution and review of laminated quick-reference guide to be provided with each

subscriber unit

Other: The CONTRACTOR shall provide pads of “User Evaluation Forms” and instruct each participant intheir use. The CONTRACTOR shall distribute pads to the COUNTY’s personnel.

5.7.5.2 OPTION: Radio User Video Training

The CONTRACTOR shall provide on electronic medium a video training session specifically developedfor the COUNTY’s radio system for use in continuing education. The video training session should beabout one hour long.

5.7.5.3 Radio User Train-the-Trainer Training

Target audience: Primarily those who will be responsible for training field personnel, service personnel,dispatchers, and all other radio system users

Location: On-site using installed equipment


Duration: Four to eight hours

Description:· Train-the-trainer· In-depth raining on the system configuration, operational modes, and the features and

functionality specific to the COUNTY’s system.· Special emphasis on hands-on familiarization and operation with all types of mobile, portable and

control station equipment furnished with the new system· Includes distribution and review of a laminated quick-reference guide to be provided with each

subscriber unit.

Other: The CONTRACTOR shall provide pads of “User Evaluation Forms” and instruct each participant intheir use. The pads will be distributed by the COUNTY’s trainers when they train the COUNTY’spersonnel.

5.7.5.4 Console Operator Training

Target audience: Dispatchers, supervisors and system managers


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Location: On-site, on the COUNTY’s operational consoles, with no more than two people on a console


Duration: Four to eight hours

Description:· Hands-on familiarization with console operation, including all features and functionality of the

console or those which the COUNTY is implementing.· An overview of the COUNTY’s system and a discussion on the operational theory of the system· Hands-on familiarization with the use of the backup control stations furnished with the new

system

Other: The CONTRACTOR shall issue pads of “User Evaluation Forms” and instruct each participant intheir use.

5.7.5.5 Radio System Administration and Management Training

Target audience: Engineers, supervisors and/or managers involved in radio system administration,management and control.

Location: Typically at the factory

Schedule: After the detailed design review and during implementation of the system, when all featuresand functions have been selected.

Duration: As recommended by the CONTRACTOR

Description:· May require multiple courses· At the end of the training, the participants will be able to administer and manage the radio system.

The training should include a system overview and theory of operation of the entire radio system.· Hands-on training on the system management, support equipment, and support functions of the

radio system· Database management· System programming, including console configuration and subscriber equipment programming· System management

5.7.5.6 OPTION: Maintenance Training

Target audience: System maintenance technicians and supervisors

Location: Combination of factory training or on-site formal training, and on-the-job training.

Schedule: After system acceptance and prior to the end of the warranty period

Duration: As determined by the CONTRACTOR

Description: Training shall be sufficient to enable a competent radio technician to troubleshoot, align,maintain and program all subscriber and fixed radio and connectivity equipment to the board level.

5.8 Warranty and Maintenance

5.8.1 Warranty

The CONTRACTOR shall warrant the systems, equipment, software and services provided under theContract against failures, errors or defects in operation, materials and workmanship for a period of at


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least one year after System Acceptance. The CONTRACTOR shall warrant all standard physicalfacilities, e.g. new constructed towers, equipment shelters, generators, HVAC, etc.

PROPOSER: Provide a list of physical facilities and equipment that will offer standard warrantybeyond one year. (As an example, new towers should include standard 5 years warranty.)

The CONTRACTOR shall repair, replace or otherwise correct defective systems, equipment or softwareduring the warranty period at no cost to the COUNTY.

If a device fails more than twice during the warranty period, the CONTRACTOR shall explain such failuresto the COUNTY. If these failures indicate that the equipment is prone to continuing failures,CONTRACTOR shall replace such equipment at no cost to the COUNTY.

5.8.2 New Equipment Purchases

Equipment purchased after system acceptance shall be covered by its particular warranty period.Maintenance contracts shall accommodate new equipment on a prorated basis from the date ofinstallation to the expiration of the term of the maintenance contract in place at that time.

5.8.3 System Life-Cycle Support

The Radio System CONTRACTOR shall support the system for a period of 12 years after ContractExecution by offering at reasonable cost the following:

· Hardware and software fixes and upgrades for the system;· Professional and timely service and repair;· Immediate availability of new parts, materials and equipment;· Design and engineering counsel; and· Any other support as is customary and expected of a service-oriented business.

PROPOSER: Detail your system life-cycle support plans for the proposed systems, equipmentand software for the 15 years following Contract Execution addressing in particular therequirements listed above.

List the locations and level of parts availability of all permanent parts depots serving theCOUNTY’s service area.

Near end-of-lifecycle products shall not be proposed.

PROPOSER: List all the major products included in the radio and microwave infrastructureproposal and indicate where each product is in its production/support/discontinuation life cycle.

5.8.4 OPTION: Maintenance Contracts – Years 2 through 5

The CONTRACTOR shall provide maintenance for all systems, equipment and software provided underthis contract. Maintenance contracts shall be renewable yearly beginning at the end of system warrantyfor years 2 through 5.


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PROPOSER: Base the cost of the maintenance contracts on the base systems, equipment andsoftware proposed, i.e., not including options or future expansion. Prices for extension ofmaintenance coverage to optional system elements shall be included separately in the designatedsection of the pricing workbook.

5.8.5 Maintenance Services

The CONTRACTOR shall provide the following maintenance services during the warranty andsubsequent maintenance periods.

5.8.5.1 Hardware Maintenance

5.8.5.1.1 Service PlanThe CONTRACTOR and the COUNTY shall develop a service plan that includes the following:

· Contact names and phone numbers· Procedures for reporting service problems· Procedures for reporting problem resolution· Escalation procedures

PROPOSER: Explain your proposed escalation procedures to be used in the event theCOUNTY does not feel problems are being resolved in adequate time.

5.8.5.1.2 Preventive MaintenanceThe CONTRACTOR shall provide regularly scheduled preventive maintenance as recommended byequipment manufacturer(s). Performance of systems, equipment, and subscriber units shall bemaintained to original specifications.

Preventive maintenance that may affect normal operation of the system shall be performed at a timeagreeable to the COUNTY, and may be outside regular business hours at no additional expense tothe COUNTY.

Verification of simulcast alignment shall be performed on a routine basis.

5.8.5.1.3 Subscriber UnitsThe CONTRACTOR shall pick up defective subscriber units from a central location. TheCONTRACTOR will be responsible for repairing units. The CONTRACTOR is responsible forproviding any parts necessary for the repair. If the unit cannot be repaired, CONTRACTOR willprovide a new unit that is equivalent or better at no additional charge.

5.8.5.1.4 OPTION: Maintenance of Re-used EquipmentThe CONTRACTOR shall provide maintenance for existing equipment that is re-used in the proposedsystem. Contract shall be renewable on an annual basis.

PROPOSER: Provide in Appendix C the pricing for any maintenance on equipment that maybe re-used, including all existing subscriber units that receive P25 software upgrades.

5.8.5.2 Emergency Service

Emergency service is reactive maintenance to address any loss of functionality in the radio infrastructureand its supporting equipment.

5.8.5.2.1 AvailabilityEmergency service shall be available 24 hours a day, seven days a week, including weekends andholidays.


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5.8.5.2.2 Response TimesA qualified technician shall respond to requests for emergency service within the following timeframes:

Failure TypeTime of

Notification Response Time

Major Failure AnyTechnician shall respond within two hours. If problemcannot be resolved remotely, technician shall respond tolocation of failure within four hours

Minor Failure 00:00-12:00 Same business day – overtime if needed

Minor Failure 12:01-24:00 Next business day – start job in the morning

Response times for all minor failures shall be the same during the 30-day performance test period.Response times are measured from the time the failure is reported. No equipment shall be out ofservice more than 24 hours after failure notification.

The following are considered major failures:· loss of functionality of any entire site· failure of the alarm system to report any alarms within its designed alarm reporting cycle· simultaneous loss of one or more radio channels· failure of one or more consoles in the system· loss of simulcast capabilities at any site· loss of trunking capabilities (for P25 Phase 2 trunked system option)· any failure that causes the trunked system to fail or revert to operation as a conventional

radio system (for P25 Phase 2 trunked system option)· a continual bit error rate (BER) greater than 1E-6 on any link in the radio system’s

connectivity network· a continual packet loss on any link in the radio system’s connectivity network· a loss of signal on any microwave hop

A minor failure is any failure not classified as a major failure.

5.8.5.3 Software Maintenance

5.8.5.3.1 Corrective UpgradesThe CONTRACTOR shall provide at no additional cost corrective upgrades to system and subscriberunit software. The availability and frequency of corrective upgrades shall be at the discretion of theCONTRACTOR.

When upgrades are made available to the COUNTY, the timing with which these upgrades areapplied shall be at the sole discretion of the COUNTY. If deemed necessary by the COUNTY, theCONTRACTOR shall perform software upgrades during evenings or weekends at no expense to theCOUNTY.

This covers only upgrades by the CONTRACTOR or through its designated Original EquipmentManufacturer (OEM) or Software Provider that are:

· remedies for defective software,· remedies for security vulnerabilities,· new releases that are corrective revisions for earlier versions, and/or· no-cost enhancements to earlier releases.

CONTRACTOR shall ensure that software upgrades do not have a negative impact on othercomponents of the system.


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5.8.5.3.2 EnhancementsNew software releases that contain enhancements (i.e., new features and capabilities) shall beoffered for purchase at agreed upon prices.

The CONTRACTOR shall make every effort to separate corrective revisions from enhancements. Ifthe CONTRACTOR is unable to do so, and new releases are necessary to correct problem(s), thenthe entire release (including enhancements) shall be provided to the COUNTY at no additional cost.

5.8.5.3.3 OPTION: Software Enhancement SubscriptionProvide, as an option to the maintenance contract, a software update subscription service to keepCOUNTY’s equipment operating at the latest version of software.

5.8.5.3.4 Backup Media and ManualsBackup electronic media (CD-ROM, DVD-R, etc.) and revised software manuals shall be provided atthe time of any software revisions to the COUNTY at no extra cost.

All system definition parameters and other unique information (data sets) used to operate the systemor associated subsystems shall be backed up onto removable media on a quarterly basis during themaintenance period by the CONTRACTOR. These media shall be turned over to the COUNTY forsafe, off-site storage. Backup functions shall be designed to run in an unattended mode with norequirement to change media during the process.

5.8.5.3.5 Remote MonitoringThe CONTRACTOR shall remotely and continuously monitor the system for alarms, failures ornetwork security threats.

PROPOSER: Describe in detail the remote monitoring services offered, what is monitored andhow. What additional equipment, software and services are necessary to provide the service?

5.8.5.3.6 Technical SupportThe CONTRACTOR shall provide remote, phone-based technical support, available 24 hours a day,7 days a week, including holidays and weekends. This support shall be available to emergencyresponse personnel, the optional support personnel and the COUNTY’s own management andmaintenance personnel.

5.8.6 Service Organization

Warranty and maintenance service shall be performed only by properly trained and authorizedmaintenance personnel.

The CONTRACTOR or authorized service organization(s) shall maintain comprehensive installation andinstruction manuals for all system equipment. These manuals shall be the property of the COUNTY, andshall revert to the COUNTY at such time as the COUNTY assumes the maintenance responsibility for thesystem.

PROPOSER: Complete your “Radio Shop Questionnaire” response, located in Appendix E.

5.8.7 Service Records

The CONTRACTOR shall document all service performed on the system. For each maintenance service,the documentation shall include the following:

· Time started· Location· Name, telephone number and e-mail address of technician providing service· Service performed· Parts required to perform service· Time finished


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For each emergency service, the documentation shall include the following:· Time problem was reported· Name, telephone number and e-mail address of person reporting problem· Name, telephone number and e-mail address of technician responding to problem· Time technician responded to problem· Description of problem· Description of problem resolution· Parts or repairs required to resolve problem· Time problem was resolved and resolution was reported to the appropriate COUNTY contact

Service records shall be available for COUNTY’s inspection upon request. Records shall be maintainedby the service organization for the duration of system warranty and any follow-on maintenance contracts,and shall revert to the COUNTY upon termination of the warranty or maintenance contract.

5.8.8 Spare Parts

A sufficient supply of spare parts shall be stored at a location to be determined by the COUNTY, to allowimmediate restoration of minimal operation of the system on a rolling repair-and-return basis. Other partsshall be available via emergency request and air freighted within twenty-four hours of the equipmentfailure. The CONTRACTOR may draw upon this spares inventory as necessary during thewarranty/maintenance period, replacing those used on an as used basis.

At the end of the maintenance contract, the full complement of spares shall be delivered to the COUNTYin a repaired condition.

Further, if during the one-year warranty period, less than 95 percent of repair and returns are completedin ten days or less, the spares inventory counts shall be doubled at no additional expense to theCOUNTY. These additional spares shall also be delivered to the COUNTY as specified above. Thepurpose of this requirement is to ensure that adequate quantities of available spares are maintained onthe shelf.

PROPOSER: Provide a list of the spare parts, with quantities, that will be needed to maintain thesystem and meet the response times required.

5.8.9 Rolling Repair and Return

The COUNTY’s spare parts inventory shall be kept at a location to be determined by the COUNTY, sothat a field repair may be quickly made by switching a faulty part for one from stock. CONTRACTORshall repair the faulty part and return it to the COUNTY’s spare parts inventory.

5.8.10 OPTION: Full-time Service Personnel

The CONTRACTOR shall provide full-time dedicated service personnel for the operation, administrationand maintenance of the systems, equipment and software purchased under this contract. Thesepersonnel shall be available during normal business hours throughout the year and shall work at thedirection of the COUNTY. Substitutes shall be provided when personnel are absent due to vacation,training or other reasons. The COUNTY will provide workspace, secure area for storage of spare parts,access to the COUNTY’s work order system, landline telephone, laptop computer for programming,desktop workstation for administrative duties, and miscellaneous office supplies for these persons.

PROPOSER: Propose, as separate options, annual renewable contracts for the followingpositions.


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5.8.10.1 OPTION: Network Engineer

The CONTRACTOR shall provide a network engineer, capable of managing, configuring andprogramming the systems, equipment and software purchased under this contract. The network engineershall be responsible for managing other personnel assigned to the COUNTY, and shall interface with theCOUNTY’s personnel.

PROPOSER: Provide a resume for the proposed network engineer or a description of thequalifications and training you believe necessary to fill the position.

5.8.10.2 OPTION: Technician

The CONTRACTOR shall provide a certified technician capable of troubleshooting, servicing, configuring,programming and maintaining all systems, equipment and software purchased under this contract. Thetechnician shall be responsible for routine programming and database management tasks related to theradio system.

PROPOSER: Provide a resume for the proposed technician or a description of the qualificationsand training you believe necessary to fill the position.

5.8.10.3 OPTION: Radio Installer

The CONTRACTOR shall provide a radio installer capable of installing and removing mobile radiosaccording to the manufacturer’s recommended procedures.

PROPOSER: Provide a resume for the proposed technician or a description of the qualificationsand training you believe necessary to fill the position.

5.8.10.4 Training

The CONTRACTOR shall be responsible for all training necessary for personnel to perform the dutiesassigned to them.

5.8.10.5 Equipment

The CONTRACTOR shall provide work vehicles for personnel, and equip them with all tools andequipment necessary to perform the duties assigned to them.

PROPOSER: Provide a list of equipment required for each of the above positions.


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6.0 Radio System Requirements

6.1 Existing System Description

The COUNTY is 449 square miles in size, has a population of approximately 16,250 people, with the majority ofthe population living in or around the independent City of Covington and the towns of Clifton Forge and Iron Gate.

The COUNTY and two Towns currently operate a Kenwood NexEdge multi-site UHF analog, conventional radiosystem for all Law Enforcement. The County and two Towns’ Fire and Rescue agencies operate on a Kenwood800MHz analog, conventional radio system. Two of the existing sites (Peter’s Mountain and Warm Springs) eachhave four UHF channels and two VHF-low band to 800 MHz cross-band repeaters. There are also two additionalVHF-low band repeaters located at Potts Mountain and Horse Mountain. The radio system is controlled from thedispatch center located in the Alleghany County Regional Jail, where the COUNTY has three Telex consoles. Theradio system is intended to provide two-way communications to public safety personnel (approximately 400subscriber units). There is no existing backhaul network, since the current conventional radio system does notrequire backhaul.

The CITY currently has a Kenwood NexEdge single-site UHF analog conventional radio system. The CITY’sradio site (High Acre) has five UHF repeaters that provide two way communications for the City of Covington’spublic safety personnel (approximately 115 subscriber units). The CITY’s system is controlled from the dispatchcenter located in the Covington City Hall building containing two dispatch consoles. There is no existing backhaulnetwork, since the conventional radio system does not require backhaul.

The COUNTY, Towns, and the CITY rely heavily on each other for mutual aid assistance. Currently, TheCOUNTY, Towns, and the CITY personnel carry multiple portables, and have multiple mobiles in vehicles, due todifferent agencies operating on different frequency bands, making it difficult to assist each other. Interoperabilityfor mutual aid, and radio use would be simplified if the COUNTY, Towns, and the CITY operated on the sameradio system.

6.2 New System Description

6.2.1 New Radio System

The new LMR system shall be a UHF P25 Phase 2 (TDMA) simulcast trunked radio system or UHF P25Conventional simulcast system based on the Project 25 standards. Dispatch consoles shall be installed atthe Alleghany County Dispatch Center located on the second floor of the Alleghany County Regional Jail,the Covington City Dispatch Center located in the Covington City Hall, and the Clifton Forge PoliceDepartment located in the Clifton Forge Town Hall. Each proposal shall consider the radio coverage,traffic load, and all other requirements to meet specifications.

PROPOSER: Describe your proposed radio system for each option:· UHF P25 Phase 2 (TDMA) trunked simulcast system· UHF P25 Conventional simulcast system

Note: For the UHF P25 Conventional simulcast system option, requirements specified that applyfor a trunked system are not applicable.

The description shall include:· a brief overview of the system design· technical details of the system architecture· a list of sites in the system design· a map of repeater sites and dispatch centers with proposed method(s) of interconnection


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· a functional block diagram· a summary of channels needed at each site or RF subsystem

6.2.2 Radio Sites

A list of existing radio sites is provided in Table 6-1. Existing sites are sites that are preferred by theCOUNTY, but the PROPOSER may recommend an alternate site if a preferred site is not compatible withthe PROPOSER’s system design.

Existing Radio Sites

Site Name Latitude Longitude Address Location

Warm Springs 37-54-09.91 N 79-52-16.48 W Airport Rd (State Route 7030) Bath County, VA

Peters Mountain 37-45-34.89 N 80-06-02.09 W Jingle Rocks Road Alleghany County, VA

Smith Dews 37-47-35.69 N 78-58-13.40 W East Hugh Street Covington, VA

Table 6-1 Existing Radio Sites

The PROPOSER may recommend other sites not listed in Table 6-1 for inclusion in the system design tomeet coverage requirements. Sites shall be recommended by the PROPOSER based on the followingimportant criteria:

· Radio coverage· Connectivity network availability· Facility availability· Licensing and permitting· Physical access· Availability of electric power· Cost

PROPOSER: Describe in detail each site included in your radio system design. The descriptionshall include the following items:

· function of the site within the LMR system· a list of equipment to be located there· general assessment of the site and its ability to support the proposed equipment

6.2.3 Frequency Plan and Traffic Loading Analysis

The radio system shall use frequencies in the UHF band. The COUNTY currently has 9 UHF frequenciesand the CITY has 34 UHF frequencies for potential use in the new radio system depending on radiolicensing. The COUNTY’s and CITY’s existing UHF FCC licensed frequencies are provided inAPPENDIX F.

The PROPOSER shall develop and recommend a frequency plan for the radio system based upona traffic loading analysis, and identify the most appropriate frequencies for its system design.The COUNTY requires:

For P25 Phase 2 Trunked System Option:· Busy Hour Impact – Must measure the busiest hour in a year to use mobiles,

portables, desktop radios and consoles· Delayed Call Grade of Service Limits < 1%· Maximum Acceptable Call Delay < 1 second


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For P25 Conventional System Option:· Busy Hour Impact – Must measure the busiest hour in a year to use mobiles,

portables, desktop radios and consoles· Grade of Service Limits < 5 %

For the traffic loading analysis, the CONTRACTOR shall use the initial number of radios (mobiles andportables) for all Departments and Agencies from the COUNTY and CITY listed in Table 8-2, andprojected 15 years after Final System Acceptance. Estimate 0.5% growth in the number of radios peryear. The number of channels for the P25 Phase 2 Trunked system shall include talk-paths (voice) andthe control channel.

The CONTRACTOR shall use typical traffic data – number of messages per unit per hour (Busy HourImpact), and the length of each message, usually separated by Law Enforcement, Fire Fighters, MedicalServices, Emergency Communications, Dispatch Centers, Jails, etc. for developing the traffic loadinganalysis. The CONTRACTOR shall include and identify the Working Channel Call Overhead to thenumber of seconds needed for channel access time, Audio-to-Digital (A/D) and Digital-to-Audio (D/A)conversions.

The CONTRACTOR may use either transmission trunking or message trunking for the P25 Phase 2Trunked system option (see § 6.3.10).

PROPOSER: Provide a preliminary frequency plan indicating specific channels assigned to eachradio site. Provide a summary of the new frequency applications or modifications to theCOUNTY’s and CITY’s licenses necessary to support your proposed system design.

6.3 Features and Functions

6.3.1 Project 25 Standards Compliance

6.3.1.1 P25 Phase 2 TDMA Compliance

The P25 Phase 2 TDMA trunked communications system must be fully compliant with the latest versionsof the P25 (TIA-102) Phase 2 (12.5 kHz TDMA) standards and shall be fully interoperable with all (TIA-102) compliant portable and mobile radios.

PROPOSER: Provide your Supplier’s Declarations of Compliance (SDoCs) and Summary TestReports for the proposed systems and equipment in accordance with the requirements of theProject 25 Compliance Assessment Program. Identify features or functions of the proposedsystems and equipment that do not comply with the TIA-102 standards. Also identify proprietaryfeatures or functions of the proposed systems and equipment that are not defined in the TIA-102standards.

6.3.1.2 P25 Conventional Compliance

The P25 Conventional communications system must be fully compliant with the latest versions of the P25(TIA-102) Conventional standards and shall be fully interoperable with all (TIA-102) compliant portableand mobile radios.

PROPOSER: Provide your Supplier’s Declarations of Compliance (SDoCs) and Summary TestReports for the proposed systems and equipment in accordance with the requirements of theProject 25 Compliance Assessment Program. Identify features or functions of the proposedsystems and equipment that do not comply with the TIA-102 standards. Also identify proprietaryfeatures or functions of the proposed systems and equipment that are not defined in the TIA-102standards.


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6.3.2 System Identification Codes

The system shall utilize digital system ID codes to prevent interference between systems of like protocol.The PROPOSER shall guarantee that it will not assign the same unique system ID to any system otherthan the COUNTY’s for the life of the COUNTY’s system.

PROPOSER: If system IDs are not provided as part of your system, describe your approach toprevent inter-system interference from systems of like protocol.

6.3.3 Unit and Talk Group Identifiers

The system shall support at least 64,000 non-fixed consoles and subscriber units, each with a separatediscrete numeric identifier (ID). The system shall be capable of supporting a minimum of 16,000 talkgroups.

When a unit transmits, its ID shall be displayed at properly-equipped consoles and subscriber units.

PROPOSER: Provide the number of unit IDs and talk group IDs your proposed system supports.

6.3.4 Talk-Group Calls

Each unit shall be affiliated with a talk group. When a unit transmits, all units affiliated with the same talkgroup receive the call.

6.3.5 Individual Calls

A user may call an individual user, whether that user is on the same talk group or not. Depending uponthe features of the subscriber unit, a user may select a target user from a list or may enter the target unitID by keypad.

6.3.6 Late Entry

When a unit affiliates with a talk group while a conversation is already in progress, the unit shallautomatically switch to the appropriate traffic-bearing channel and receive talk group transmissions.

PROPOSER: State the maximum amount of time it takes after a unit has been turned on before itjoins a call.

6.3.7 Busy Queue and Callback

When all channels or time slots in the system are busy, the calling unit shall receive a unique busy toneand be placed in a queue for the next available channel or time slot. The user shall be alerted by anotherunique tone when he has been assigned a channel or time slot for communications.

6.3.8 Priority Levels

The radio system shall offer at least five priority levels. When the system is busy and units are placed inqueue, units with the highest level of priority shall be placed ahead of units with lower levels of priority.

When callers of the same priority level are placed in queue, the most recently active caller shall be placedahead of the others in order to maintain message continuity.

The highest priority level shall be the emergency priority level and shall not be the normal priority level ofany unit or talk group.


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6.3.9 Emergency Access

Emergency access shall be by means of an emergency button on the unit. Depressing the emergencybutton shall have two results:

· Preemptive emergency notification to a continuously manned dispatch position within 0.5 secondwill be ensured.

· The talk group of the user pressing the emergency button shall be assigned the highest priorityand shall be brought up for use within the same 0.5 seconds even if there is traffic on all thebearer channels. All members of the talk group shall be automatically notified that there is anemergency in progress.

6.3.10 Trunking Modes

The system shall be capable of operating in either a message-trunked mode (with an adjustable hangtime) or a transmission-trunked mode (no hang time). Hang time shall be terminated by activation of aswitch or reprogramming via the network management system.

6.3.11 Denial of Access

The system shall deny access to selected units under the control of the system manager. When a unit isdenied access to the system, that unit shall not be able to transmit to the system on any channel and itshall not be allowed to receive any operational voice or data traffic from the system on any channel. Theunit shall monitor the control channel to allow reactivation by the system manager.

6.3.12 Unit Disable

The system shall remotely disable compromised units under the control of the system manager. When aunit is disabled, that unit shall not be able to operate until reprogrammed. Once disabled, the unit shallnot monitor the control channel to allow reactivation by the system manager.

6.3.13 OPTION: Over-the-Air Programming (OTAP)

The radio system shall be equipped with over-the-air-programming so that subscriber unit operationalparameters may be modified securely without removing a unit from service and returning it to a centrallocation.

PROPOSER: Describe the proposed OTAP system, equipment involved and operationalprocedures. How long does it take to reprogram a single subscriber unit? What operationalissues may arise with the use of OTAP?

6.3.14 Encryption

6.3.14.1 Encryption Algorithms and Keys

The system and designated subscriber units shall be equipped with AES encryption.

PROPOSER: Explain any limitations to the number of unique keys.

6.3.14.2 End-to-End Encryption

The system shall provide end-to-end encryption, i.e., there shall be no point between sending unit andreceiving unit, whether subscriber unit or console, where a message is decrypted and transported in theclear. All equipment shall be capable of being manually rekeyed by interfacing with a portable key filldevice (KFD).


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PROPOSER: Describe the proposed KFD, its capabilities and limitations. Provide a specificationssheet for the proposed KFD.

6.3.14.3 OPTION: Over-the-Air Rekeying

The system shall support over-the-air rekeying (OTAR) of encrypted subscriber units.

PROPOSER: Describe the proposed OTAR system, equipment involved and operationalprocedures. Explain any features of OTAR that are not in compliance with the P25 standards onOTAR. How long does it take to rekey a single subscriber unit? What operational issues mayarise with the use of OTAR?

6.3.14.3.1 Key Management FacilityOTAR shall be accomplished and encryption keys shall be maintained by a key management facility(KMF). The KMF shall be capable of managing the rekeying subscriber units in groups and/orindividually. The KMF shall incorporate means of tracking the rekeying process, identifying which unitsare rekeyed and which have not been rekeyed.

The KMF shall incorporate security partitioning to allow multiple agencies to utilize the same KMF withoutcompromising security across operational groups.

The KMF shall support and shall be capable of managing manual rekeying via a KFD.

The KMF shall have a means to clear all keys in a compromised subscriber unit.

PROPOSER: Describe the proposed KMF, its capabilities and limitations. What is the estimatedtime required to rekey a subscriber unit? How does the rekeying process affect operation of thesubscriber unit? What happens if rekeying of a subscriber unit is interrupted? What is the impactto system loading of the implementation of OTAR?

6.3.14.3.2 KMF WorkstationsThe following quantity of KMF workstations shall be installed at these locations:

Location WorkstationsAlleghany County Sheriff’s Office268 W. Main St., Covington 1

Covington Police Dept.333 W. Locust St., Covington 1

PROPOSER: Provide the following information regarding the KMF equipment proposed:· Description and space requirements of KMF workstations and printers; and· Description, space requirements and proposed location of KMF servers, routers and other

ancillary equipment.

6.3.15 Station Identification

The system shall use an automatic means to conform to FCC requirements regarding stationidentification.


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6.4 Performance

6.4.1 System Access Time

System access time is the time from the radio user’s pressing the push-to-talk button to the radio unit’stransmission on a working channel (assuming working channels are available). The system access timeshall be less than following for the P25 Phase 2 Trunked system option:

· 691.5 ms for a talk-group call on a single trunked radio site· 841.5 ms for a talk-group call on a simulcast trunked radio system.

PROPOSER: Provide an analysis of system access time for the following scenarios:· Talk-group call on a single trunked repeater site· Talk-group call on a single trunked simulcast cell· Talk-group call on multiple trunked sites or cells

The following values shall be clearly indicated in the analysis:· Subscriber unit time to key· Trunking channel request time· Channel grant time (assuming working channels are available)· Subscriber unit time to key on working channel

6.4.2 System Throughput Delay

System throughput delay is the time from the transmission of an audio signal into a transmitting digitalradio microphone to reception of the identical audio signal from a receiving digital radio speaker. Thesystem throughput delay shall be less than the following:

· 250 ms for direct radio-to-radio communications· 350 ms for direct radio-to-radio communications through a single repeater station· 500 ms for direct radio-to-radio communications within an RF subsystem· 1250 ms for direct radio-to-radio communications through two or more RF subsystems

PROPOSER: Provide an analysis of the total system throughput delay budget for the scenariosabove, including the following items:

· Transmitter throughput delay· Receiver throughput delay· Radio system infrastructure signal routing delay· Connectivity network delay

6.4.3 Interference

6.4.3.1 Self-Interference

The radio system shall not cause self-interference. At each radio site, the static sensitivity of each radiosystem receiver shall be degraded by no more than 3 dB with any combination of radio systemtransmitters in operation.

6.4.3.2 Interference to Collocated Equipment

The radio system shall not cause interference to incumbent collocated RF equipment within 1000 ft of thenew radio system equipment.


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6.4.4 Radio System Reliability

6.4.4.1 System Failure Modes

Proposer: Provide a detailed discussion of all possible system failure modes and define thesystem's operational capabilities and limitations which may result from these failure modes.Particular attention should be paid to the system’s ability to remain functional due to the followingfailures:

· GPS timing system failure· Master oscillator failure· Voter/comparator failure· Interconnection circuit failure· Transmitter failure· Control channel failure (for the P25 Phase 2 Trunked system option)· Receiver multicoupler failure· Tower top amplifier failure· Trunking controller failure (for the P25 Phase 2 Trunked system option)

The discussion shall include typical and maximum fault detection and failover times associatedwith redundant controller equipment. System acceptance testing shall demonstrate that each ofthese failures results in system recovery within the maximum failover time.

Describe the process for fail-soft modes in terms of subscriber functionality. Which of thesemodes will work, and not work, with 3rd party P25 subscribers?

6.4.4.2 Simulcast System Failures

The simulcast system must maintain reliability in the event of system failure and must operate in a by-pass mode of operation. In the event of a multi-point failure of wide-area or simulcast capabilities, thetrunked radio system shall revert to either local trunking, where the individual site continues to function asa standalone trunked radio site, or conventional operation where each subscriber unit is assigned to aspecific channel.

PROPOSER: Describe the proposed system’s failure operation in the case of a multi-point failureof simulcast capabilities. Describe if the system is capable of redundant control points.

6.4.4.3 Control Channel Redundancy

The radio system shall incorporate control channel redundancy. When a single control channel fails, thetrunked radio system shall continue to operate as a full-featured trunked system.

PROPOSER: Describe the proposed system’s approach to control channel redundancy.

6.4.5 Radio System Coverage

6.4.5.1 Service Areas

The radio system shall provide coverage in the two service areas shown in Figure 6-1.

PROPOSER: ESRI ArcView shape files defining the service areas are available on theprocurement website / upon request.


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6.4.5.2 Required Coverage Level

The radio system shall provide a minimum delivered audio quality (DAQ) of 3 to the receiver inboth the talk-out (base station-to-portable or mobile radio unit) and talk-in (portable or mobileradio unit-to-base station) directions. DAQ is defined in Telecommunications Industry Association(TIA) Telecommunications Systems Bulletin TSB-88.1-D, Wireless Communications Systems –Performance in Noise and Interference-Limited Situations – Recommended Methods for Technology-Independent Modeling, Simulation, and Verifications.

For test sectors requiring portable radio coverage, talk-in and talk-out coverage shall be based on theportable radio mounted at waist level.

PROPOSER: Describe the associated antenna/body losses with the portable radio antennaconfigurations specified.

6.4.5.3 Radio Coverage Requirements

The radio system shall provide the specified service area reliability (as defined in TSB-88.1-D) to each ofthe service areas as follows:

Figure 6-1 Coverage Areas

In the figure above the green bounded service area represents the area where portable outdoor coverageis required. The blue bounded service areas represent the areas where mobile coverage is required.


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PROPOSER: ESRI ArcView shape files defining the service areas are provided with this RFPpackage.

Table 6-2 Required Radio Service Area Reliability

Each service area availability percentage shall meet the coverage level requirement. There is no timeavailability aspect to this specification. The PROPOSER is independent and may choose its propagationmodel, terrain database, statistical prediction method, and coverage charts.

PROPOSER: Provide your guaranteed radio system service area reliability for each service areaand direction (talk-in and talk-out)

Provide coverage maps to support your coverage guarantees. Include a detailed description ofthe propagation model(s) used and the assumptions made in preparation of the coverage maps.Included in this description shall be an analysis of tower-top amplifier system performance.

Provide separate coverage maps (talk-in and talk-out) for each service area:

· Mobile Service Area- Mobile- Portable Outdoor (for information only)- Portable 8 dB light building (for information only)

· Portable Service Area- Portable Outdoor- Portable 8 dB light building (for information only)- Portable 12 dB medium building (for information only)- Mobile (for information only)

Provide the following information on your coverage predictions:· What radio models were used as the basis for each type of coverage prediction:

- Portable talk-out- Portable talk-in- Mobile talk-out- Mobile talk-in

· Provide specification sheets for each model. Specifications shall clearly indicatereference (static) sensitivity.

· What is the static carrier-to-noise ratio for each model for the proposed modulation?· What is the faded carrier-to-noise ratio for each model for the proposed modulation at the

specified DAQ?

6.4.6 NRAO Coordination

The entire Alleghany County Service Area is in the NRAO quiet zone. All fixed radio transmitters insidethe quiet zone will need to be approved by the NRAO. Changes to existing licenses (such as changes inpower or emission designator) will also require approval from the NRAO.

Service area ConditionsService Area Reliability

Talk-Out Talk-In

1 Mobile 90% 90%

2 Portable Outdoor 90% 90%


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Proposer: Obtain and include in your proposal preliminary approval from the NRAO for yourproposed site configuration, including antennas, antenna elevation, emissions designators, andERP.

6.4.7 Radio System Capacity

The system shall be equipped with a minimum of five (5) channels for the Phase 2 Trunked systemoption. The PROPOSER shall recommend the number of channels needed for the proposed systembased on their traffic loading analysis.

6.5 Radio System Equipment

Equipment shall be of the highest quality, most durable public-safety-grade equipment available. Equipment shallmeet or exceed current standards of the Electronic Industries Alliance (EIA) and the Telecommunications IndustryAssociation, and the rules and regulations of the Federal Communications Commission (FCC), in addition tothese specifications

The absence of detailed specifications implies that the best general practice will prevail and that high-qualitymaterial and workmanship will be applied.

PROPOSER: Provide specification sheets for each unique piece of network and control equipment suchas servers, workstations, routers and switches.

6.5.1 Base Station

Base stations shall meet or exceed the performance requirements of a Class A transceiver as defined inthe following standards:

· ANSI/TIA-603-D, Land Mobile FM or PM Communications Equipment Measurement andPerformance Standards; and

· ANSI/TIA-102.CAAB-C, Project 25 Land Mobile Radio Transceiver Recommendations,C4FM/CQPSK Modulation.

PROPOSER: Provide specification sheets for proposed base stations.

6.5.2 Voting Comparator

Voting comparators shall vote both voice and data transmissions. Digital voting comparators shall selectthe best received signal based on bit error rate (BER). The digital voter shall be capable of selecting thebest signal on a frame-by-frame basis.

PROPOSER: Provide specification sheets for proposed voters.

6.5.3 Antenna Systems

PROPOSER: For each fixed antenna system proposed, describe details and specifications for thefollowing:

· Antenna mounting height and location on tower· Antenna type and gain· Transmission line type and loss· Combining and multi-coupling network

6.5.3.1 Transmission Lines and Antenna System Accessories

Transmission lines shall be one continuous length with a copper conductor and weatherproof jacket. AllRF connectors shall be installed in accordance with their manufacturer installation requirements.


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All RF connectors shall be weather-tight gold- or silver-plated contacts. All connectors shall be torqued tothe manufacturer's specifications using a torque wrench. . All connectors shall be installed per themanufacturers specifications using manufacturer approved devices and methods. Manufacturer-approvedwrapping and sealer shall be utilized on all outdoor transmission line in-line and grounding connections toprevent water intrusion. Outdoor installations shall include the proper minimum diameter drip loops in allcabling. Transmission lines shall be securely fastened to a cable tray or ladder attached to the towerusing manufacturer approved devices and methods. Mounting hardware, cable hangers, grounding kitsand other miscellaneous items shall be supplied to ensure proper installation of the antenna andtransmission line. All metal components shall be intrinsically corrosion-resistant. A hoisting grip shall beused at the top and at manufacturer recommended intervals to provide strain relief.

PROPOSER: Provide specification sheets for proposed transmission lines, jumpers andaccessories.

6.5.3.2 Fixed Antennas

Fixed antennas shall meet a minimum wind rating of 100 mph.

PROPOSER: Provide specification sheets for proposed fixed transmit and receive antennas.

6.5.3.4 Transmit Combiners

Combiner insertion loss shall vary from specifications by less than 0.5 dB on any ports.

PROPOSER: Provide specification sheets for proposed combiners.

6.5.3.5 Receiver Multi-couplers

Each unused multi-coupler port shall be terminated with a 50-ohm load.

PROPOSER: Provide specification sheets for proposed multi-couplers.

6.5.3.6 Tower-top Amplifier Systems

Receive antenna systems may utilize a tower-top amplifier (TTA) system comprising a tower-mountedpre-selector and amplifier and an indoor rack-mounted multi-coupler. The TTA system shall be poweredby a 120 VAC power supply. The TTA shall receive DC power transmitted via the transmission line.

The gain of the TTA and multi-coupler preamplifier shall be distributed between the two amplifiers so thatfailure of the TTA will cause minimum degradation of system sensitivity.

The TTA shall be equipped with redundant amplifiers. The TTA shall automatically switch to the backupamplifier upon failure of the primary amplifier.

The TTA system shall include alarm contacts to indicate a failure, an RF test port to measure gain andbypass switch to bypass the TTA.

PROPOSER: Provide specification sheets for proposed tower-top amplifier systems.

6.6 Simulcast Requirements

The simulcast system proposed shall meet the specifications below.


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6.6.1 Simulcast Design

A simulcast system shall be designed so that, once aligned, it shall remain aligned and shall not needroutine realignment.

Under no conditions of failure shall the system be allowed to operate with two co-channel transmitterstransmitting simultaneously unless that operation is in the simulcast mode.

Parameters for simulcast alignment shall be determined by the CONTRACTOR in order to meet coveragerequirements.

6.6.2 Transmitter Frequency Stability

The system shall be designed such that the radio frequency difference between any pair of co-channeltransmitters operating in the simulcast mode shall not exceed 1.0 Hz.

6.6.3 Automated Simulcast System Timing

Automated simulcast system timing shall be referenced to GPS. Automated timing system shall allow forinitial simulcast launch timing (bulk delay and offset) settings for each transmitter site. The system shallautomatically readjust timing to maintain proper simulcast timing in the event a path reroute changes thetransport delay from the simulcast prime site to a remote simulcast site.

6.6.4 Simulcast System Alignment

Simulcast system alignment procedures shall be straightforward and logical. After the system is initiallyaligned and accepted, there shall be procedures and alignment test facilities in place to allow routineverification of system alignment and equalization. There shall further be procedures and alignmentequipment and facilities in place to allow realignment and re-equalization of the system underextraordinary situations such as replacement or repair of system components.

Routine verification of system alignment shall be possible using a single maintenance technician,preferably at a single location. Realignment may require more than one maintenance technician at morethan one location.

PROPOSER: Provide details of the following parameters, and describe the method and equipmentproposed to meet those requirements:

· System timing· Launch delay· Frequency stability· Frequency deviation· Simulcast alignment

6.7 Console System

6.7.1 Existing Console System Description

The existing console systems are described in the following sections. The new console system shallmaintain and provide the functionality of existing systems and equipment to the same level ofperformance as the existing configuration.

6.7.1.1 Alleghany County Dispatch Center

The Alleghany County Dispatch Center is located in the Alleghany County Regional Jail, where theCOUNTY has three Telex consoles. The dispatch center contains two call taker/dispatcher positions and


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one backup position. All dispatch equipment is located in either the equipment closet in the dispatchcenter or in the rooftop equipment shelter. All console audio is currently recorded on a Dictaphonelogging recorder. 911 telephone lines are not currently integrated with their dispatch equipment.

6.7.1.2 City of Covington Dispatch Center

The CITY’s system is controlled from the dispatch center located in the Covington City Hall building.They currently operate two dispatch consoles.

6.7.1.3 Clifton Forge Police Department

The Clifton Forge Police Department serves as a backup PSAP to both the COUNTY and CITY andneeds to have a single position with the same functionality as the two primary sites.

6.7.2 Console System Configuration

The COUNTY and the CITY will replace their existing console systems with P25 console systems. Theconsole system shall be capable of controlling the new UHF P25 Trunked Simulcast radio system or thenew UHF P25 Conventional Simulcast radio system. The CONTRACTOR shall provide three (3)consoles at the Alleghany County Dispatch Center, two (2) consoles at the Covington City DispatchCenter, and one (1) console at the Clifton Forge Police Department. A total of six (6) consoles arerequired.

6.7.3 Features and Functions

6.7.3.1 Interface to New Radio System

The console system shall interface with the proposed radio system and shall provide all console controlfeatures over the proposed radio system. The console system shall support both P25 Phase 1 and P25Phase 2 or P25 conventional.

The console system shall provide full P25 open-standard encryption/decryption capabilities (AES/DES)that are compatible with P25 subscriber units. The encryption/decryption functionality shall be under thecontrol of authorized users through the radio console system. The console system shall supportencrypted voice calls.

The consoles shall support emergency call operation, and have both a visual and an audible notificationof emergency calls initiated by the subscriber units.

6.7.3.2 Existing Conventional Radio Channels

The new console system must interface with existing conventional channels and provide the same levelof operation as the existing console system. The conventional channels must be capable of beingpatched to the proposed radio system.

6.7.3.2.1 Tone Remote ControlThe console system shall be equipped with tone remote control capability. The system shall becompatible with industry-standard tone remote control protocols.

6.7.3.2.2 E&M SignalingThe console system shall be capable of E&M signaling to control any conventional radios, ifnecessary.

6.7.3.2.3 System Guard ToneA system guard tone shall be available for the conventional radios.


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All modules shall be capable of generating EIA tone sets, which may be required for specialpurposes.

In compliance with FCC regulations, if control circuit facilities should be lost, the system shall bedesigned such that the base station transmitter ceases transmitting within 500 milliseconds.

6.7.3.3 OPTION: Backup Control Stations

Each console position shall be equipped with one full-featured backup control station. The control stationmay be located at the console position, or a remote controller may be located at the console position withthe control station in a separate equipment room.

PROPOSER: Describe your proposed control station configuration, including the features,functions, specifications, locations and installation requirements for the following:

· Control stations· Remote controllers· Antennas· Combiners· Cabling

6.7.3.4 Instant Recall Recorder

Each console shall be equipped with an instant recall recorder (IRR). The IRR shall be capable ofrecording radio communications from the selected channel or talk group. If telephone communicationsare performed through the console headset, the IRR shall be capable of recording audio from telephonecommunications. The IRR shall be capable of storing at least 30 minutes of audio. IRR audio shall bereplayed through the console select speaker.

The IRR shall be equipped with the following features:· Fast forward and reverse· Simultaneous record and playback

PROPOSER: Describe the proposed IRR, and its features and functions.

6.7.3.5 Paging Encoder

The console system shall be equipped with integrated paging encoder capabilities. The paging encodershall support the two-tone sequential paging format. The encoder shall be capable of initiating a singlepage or multiple pages at once. The console operator shall be able to review paging sequences beforetransmission is initiated. Paging sequences shall be queued while other paging sequences are beingtransmitted. An indication shall be provided at the console to indicate when a paging sequence iscomplete.

PROPOSER: Describe the paging capabilities of the console system.

6.7.3.6 OPTION: Auxiliary Inputs and Outputs

The console system shall be equipped with auxiliary inputs and dry contact relay outputs (Aux I/Os) fordoorbell, door controls and remote alarms. Auxiliary inputs shall be visible at each console. Auxiliaryoutputs shall be operable at each console position. The system shall be equipped with at least eightinputs and eight outputs.

PROPOSER: How many auxiliary I/Os do you propose? How many auxiliary I/Os can the consolesystem support if additional future I/Os are needed?


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6.7.3.7 Concurrent Console Operation

Allowances shall be made for parallel console operation with the existing radio system and the new radiosystem until complete conversion to the new radio system.

6.7.3.8 OPTION: Console Telephone Line Integration

The CONTRACTOR shall provide optional pricing for integration of telephone lines with the new consolesystem. The telephone system shall perform the same functions and provide the same level ofperformance after the reinstallation as before.

6.7.4 Console Equipment

6.7.4.1 Physical Configuration

Console equipment shall be installed in the existing Alleghany County Dispatch Center, Covington CityDispatch Center, and Clifton Forge Police Department.

The individual consoles shall be modern workstations with CPU and audio cabinets as necessary.Console monitors shall use flat-panel technology. Workstation CPUs shall be housed in the consolefurniture so as to maximize operator work surface.

6.7.4.2 Operator Position Hardware

The CONTRACTOR shall provide the following equipment:

Footswitch: One single or dual pedal footswitch per console

Microphone: One per console, high-quality microphone preferably on a pedestal.

Headset Jacks: Two headset jacks per console, below table edge mountable, automaticallydisconnect of microphone and select speaker, the capability to converse onthe telephone using the same operator headset and jack that is used for radioconversations shall be provided. Separate volume controls shall be providedto control radio volume and telephone volume to the headsets.

Speakers: One select speaker and one unselect speaker per console, with volumecontrols.

PROPOSER: Provide specification sheets for the proposed console equipment.

6.7.4.3 Workstation

The workstation shall be mounted below the work surface but controls shall be accessible to the consoleoperator with minimal effort.

The workstation shall use a mouse or similar pointing device. The operator can transmit using either theleft or the right mouse button.

6.7.4.4 Flat-panel Display or Monitor

The display shall be a 21-in flat-panel LCD display. Minimum resolution shall be 1280 x 960 pixels.Display controls shall be accessible to the console operator.

OPTION: The monitors shall be touch screen capable.


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6.7.4.5 Select and Unselect Speakers

Speaker audio output shall be at least 10 W. Each speaker shall have its own volume control. The selectspeaker shall reproduce the audio from the selected talk groups or channels. The unselect speaker shallreproduce the audio from the other talk groups or channels being monitored by the console.

6.7.4.6 Foot Switch

The footswitch shall permit the console operator to key the selected talk group or channel. Onconventional channels, the footswitch may be programmed to disable coded squelch.

6.7.4.7 Dual Headset Jacks

Each position shall be equipped with two headset jacks. Jacks shall be standard four- or six-wireconnections for headsets with integrated microphones. Inserting the headset plug into either jack shallroute the select audio to the headset and disable the console select speaker.

Headset jacks shall interface with the existing telephone system so that dispatchers can use the sameheadset for telephone and radio communications.

6.7.5 Console System Operation

The console system shall provide the following features and capabilities.

The supervisor, installer or authorized personnel shall be able to configure the operator positioncapabilities and screen display to suit different operator positions, different applications, or personalpreferences. Authorized personnel shall be able to change: talk group, conventional channel, andauxiliary control names; talk groups and conventional channels and functions available at an operatorposition; and how talk groups, conventional channels, and auxiliary controls are displayed to the operator.Each console shall be independently configurable. Each console shall have store and recall access to aminimum of 10 personality configurations for each operator position.

6.7.5.1 Display Areas

Display screens shall be configured to minimize distractions to operators while providing access to allradio dispatch functions from a single screen. The screen shall display:

· System Status· Radio Controls· Call History· Date and Time

6.7.5.2 Active Status Indicator

For each radio resource shown in the radio controls portion of the console screen, the followingindications shall be available:

· Permanent indications- Resource Alias- Volume- Mute Status

· On-demand indications- Call Status- Select- Patch- Simultaneous Select- Busy


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- Multi-Frequency Transmitter- Squelch Disable- Emergency Call indication and alarms

6.7.5.3 Console Capabilities

The console shall be capable of the following operations:· Supervisory Control: Allows supervisor to override or disable a console position· Patch: Allows multiple talk groups or channels to be patched together. The console shall be

capable of at least three patches simultaneously.· Simultaneous Select: Allows console operator to call multiple talk groups or channels at once.

The console shall be capable of at least three simultaneous select groups simultaneously.· Intercom: Allows console operator to selectively talk to another console directly.· Console Cross Mute: Prevents feedback between consoles· Alert Tones: The console shall be capable of transmitting alert tones over the radio system.· Console Pre-Empt: The console shall have priority or console pre-emption transmit capabilities

on either the trunked or conventional radio systems.

PROPOSER: Describe the capabilities and limitations of the proposed consoles regarding theabove features. Also describe additional features and capabilities not listed in this section.

6.7.5.4 Time Synchronization

All consoles shall be synchronized to radio system common time signal reference.

6.8 Network Management System

6.8.1 General

Network management consists of the following functions:· configuration management· performance management· security management· fault management

The network management system (NMS) may comprise one or more subsystems to perform thesefunctions. For example, configuration, performance and security may be provided on one NMS network,while fault management may be provided on a separate NMS network. The NMS shall be a GUI-based,multi-protocol network management tool. The NMS shall provide remote access via VPN with SSL webaccess control security. The NMS shall be capable of e-mail and paging notifications of threshold eventsthat require immediate response and deployment

NMS workstations with LCD displays and printers shall be located at the following locations:

· Alleghany County Sheriff’s Office, 268 W. Main St., Covington, VA

· Covington Police Department, 333 W. Locust St., Covington, VA

PROPOSER: Describe the NMS and its capabilities in detail. Describe the hardware and softwareincluded. Indicate the location of NMS servers and other network equipment. If multiplesubsystems are required to provide the specified functionality, explain the division ofmanagement functions among subsystems and to what extent data is passed among them.


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6.8.2 Configuration Management

The NMS shall provide the human-machine interface for configuration of the radio system and associatedsubsystems. Radio system configuration includes items such as the following:

· channel partitions· control channel designations (for the P25 Phase 2 Trunked system option)· encrypted channel designations· enabling or disabling channels· enabling or disabling sites· trunking modes (for the P25 Phase 2 Trunked system option)· system fault definitions· paging codes· console configurations or personalities

Subscriber or user configuration includes items such as the following:· allowable call length· talk group definitions (for the P25 Phase 2 Trunked system option)· unit IDs· enabling or disabling subscriber units

The NMS shall provide a database for all radio system elements. The NMS shall allow the systemadministrator to perform multiple simultaneous database operations.

PROPOSER: Provide detailed information on configuration management capabilities of theproposed NMS.

6.8.3 Performance Management

The NMS shall display and store system status and traffic data for functional and organizationalmanagement of the user base.

The NMS shall display system performance information on an NMS workstation with a summary printer.The system shall be capable of displaying channel activity for the entire system on screen.

The NMS shall store performance data on electronic media. Real-time storage capacity shall be sufficientto store system activity records for one full week.

Data displayed and stored shall include the following items as a minimum:· System Traffic Data

- Channels in use- Total channel minutes on the air- Transmitter use balance- System busy time- Emergency Priority utilization- Usage Optimization

· System Status Data- System failures in progress- System organizational changes (unit reassignments)- Report Building- Activity Details- Activity Summaries- Alarm Control, Display, and Logging- Channel Statistics- Site Statistics


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- Event Logs- On Screen Reports

· Subscriber Traffic Data- Unit (including consoles) making call and the time the call was successfully completed- Length of transmission- Time in waiting queue- Type of call (e.g. group, individual, telephone, data, etc.)- Destination of call (e.g. group ID, individual ID, etc. that received call)

6.8.4 Security Management

Access to the NMS shall be password-protected. There shall be at least two levels of password access.Access to status, activity, alarms and other system information shall be available to a number ofauthorized users. Control and diagnostic operations shall be accessible to a limited number ofadministrator-level users authorized to control these operations.

The servers shall have the ability to be remotely supported by via VPN. The database administrator shallhave the capability to monitor all VPN access and activity while being performed by the remote entity.

Web browser access shall be provided with support monitoring and control functions and administrativelyrestrictive database modifications. Multiple locations and users should be able to access the monitoringscreens concurrently.

6.8.5 Fault/Alarm Management

The NMS shall monitor the radio system and microwave network for critical and non-critical failures andstatus changes. The system shall be continuously and automatically monitored for failure of any keycomponent. Any failure of a key component shall be automatically indicated at the NMS workstations.The CONTRACTOR shall prepare and submit an Alarm System Plan as part of the field acceptance testplan.

6.8.5.1 Alarm Points

The NMS shall monitor and alarm major and minor failures, abnormal conditions of operation, and statuschanges of the radio system and microwave network. Alarms monitored shall include equipment failuresor link failures of or to the following equipment or systems:

· GPS receivers· Repeaters· Tower-top amplifiers· Antenna systems· Control systems· Network management systems· Database management systems· Consoles· Summary alarms from microwave system· Channel banks· Loop switches· Routers· Network switches

The above list is a minimum requirement. The NMS shall allow any failure or abnormal operatingcondition to be traced to the equipment level.


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In addition to radio system alarms, the following facility alarms at each communications location are to beintegrated into the NMS:

· Building Intrusion· Building Low/High Temperature, including (if available) actual temperature· Tower Lighting· Building Smoke/Fire· Fire Suppression System Discharge· Air Conditioner Failure· Dehydrator low pressure· Dehydrator high pressure· Dehydrator high humidity· Dehydrator extended run· Commercial Power Failure· -48VDC Rectifier Failure· -48VDC Low Battery Voltage· ATS Standby Power· UPS AC Input Fail· UPS Run· UPS Low battery· UPS Bypass (automatic or manual)· Generator Run· Generator Control Switch Not Set· Generator Low Oil Pressure Pre-Alarm· Generator Low Oil Pressure Alarm· Generator Low/High Coolant Temperature Pre-Alarm· Generator Low/High Coolant Temperature Alarm· Generator Low Fuel in Tank, including (if available) actual fuel level/capacity· Generator Failure Summary Alarm

6.8.5.2 Alarm Point Inputs

The alarm system shall accommodate the following types of status inputs, at a minimum:· Form C relay (either N/O or N/C)· TTL· RS-232

Where available, SNMP is the preferred method for capturing and reporting alarms to the NMS.

Any additional third-party equipment that supports the overall communications system shall beprovisioned with alarm ports that are compatible with the proposed alarm system.

6.8.5.3 Alarm Indication

When a major or minor failure or status change occurs, an indication shall be displayed on the alarmsystem terminal within 30 seconds of the alarm occurrence.

The alarm system terminal shall display a report for each alarm containing, at a minimum, the followinginformation:

· Station name· Point name· Point status description· Optional instruction line

Alarms shall remain active until the failure is corrected and the alarm is reset by the operator.


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6.8.5.4 Redundancy

The NMS shall be fully redundant for both hardware and software, with a primary and a backup server.The geo-separated backup server shall be co-located with the backup radio system core, and must beupdated with all alarm, provisioning and measured data on a daily basis at a minimum, withoutinterruption to the functionality of the NMS.

In the event of equipment failure of the primary server, the backup server shall automatically switch in aseamless manner to the primary mode of operation. If the primary server loses visibility of any remotesites due to microwave equipment or hop outage, the backup server shall assume the primary function ofoperation for sites that have lost connectivity to the primary server but retains connectivity to the backupserver.

6.8.5.5 Visible and Audible Annunciation

Each alarm indication shall provide a visible and audible annunciation when an alarm occurs. Theaudible alarm may be silenced when the alarm is acknowledged by the operator.

6.8.5.6 Historical Data

The alarm system shall store historical alarm data. Historical alarm reports shall be capable of querying,allowing the operator to produce alarm reports based on individual alarm, equipment, equipment type,subsystem or time. Historical data shall be exportable to other software for analysis. The system shallstore historical alarm data for a period of 90 days at a minimum.


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7.0 Connectivity Network Requirements

7.1 Connectivity Network Requirements

The connectivity network shall provide IP digital connectivity among the radio system RF sites and core networkequipment at the Alleghany County, City of Covington, and Clifton Forge Police Department dispatch centers.The capacity of the network links must be at least 155 Mb/s to support the radio system, other existing circuits(such as circuits for conventional radio channels) and future applications of the County. The remainder of thetelecommunications links shall be IP microwave provided by the CONTRACTOR. The connectivity network shallbe designed to meet the availability requirements specified in this RFP. True redundancy shall be provided for allLMR traffic and alarm system circuits such that the failure of any single path or piece of equipment must notdegrade radio system performance. It is expected that each RF site will be part of a telecommunications ringproviding redundant routing to/from each RF site to the dispatch centers.

PROPOSER: Describe in detail the proposed microwave network. Provide sufficient design detail in yoursystem description to indicate that the system can effectively and economically be installed to supportthe telecommunications needs of the COUNTY/CITY.

7.2 Existing Connectivity Network

Alleghany County’s current radio system does not utilize a connectivity network.

7.3 Microwave System Requirements

7.3.1 Configuration

The microwave system shall provide redundant routing to/from each RF site to the core equipmentlocation and to the dispatch centers. Failure of a single telecommunications circuit shall not diminish theability of the connectivity network to provide required connectivity between the RF sites and the dispatchcenters. The connectivity design shall have path and equipment redundancy. The system shall bescalable and capable of upgrading capacity by adding additional microwave RF channels via theproposed antenna system.

PROPOSER: Exact configuration of the network is left to the PROPOSER. Propose the networkconfiguration providing the most cost-effective configuration that will meet the required level ofavailability to support the radio system.

7.3.2 Microwave Frequency Bands

The microwave network shall use licensed frequencies in the 4.9, 6, and 11 GHz fixed service bands.

7.3.3 Microwave System Performance

7.3.3.1 Path Availability

Each microwave path shall be designed to provide a minimum two-way path availability of 99.999 percentat a BER threshold of 1E-6.

Microwave path propagation predictions and designs shall be based on line-of-sight conditionsconforming to the following obstruction clearance criteria:

· 0.6 F1 + 10 feet at K = 1.0· 0.3 F1 at K = 2/3· F1 at K = 4/3


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7.3.3.2 Circuit Quality

The microwave system shall be designed to provide a minimum 1E-6 BER for each DS1 end-to-endcircuit, including any combination of contiguous microwave hops.

PROPOSER: Provide preliminary path calculations and profiles for all proposed microwave hops.

7.4 Network Management System

The NMS shall provide a single platform for personnel to monitor the connectivity network and to provideadequate alarm information for first level response to system degradation and outages. The NMS shall be a GUI-based, multi-protocol network management tool. The NMS shall provide remote access via VPN with SSL webaccess control security. The NMS shall be capable of e-mail and paging notifications of threshold events thatrequire immediate response and deployment.

Network management consists of the following functions:

· Equipment provisioning· configuration management· performance management· security management· alarm management

The NMS shall provide summary alarm outputs to the radio system NMS.

NMS access shall be available at the following locations:· Alleghany County Dispatch Center (Alleghany County Regional Jail)· City of Covington Dispatch Center (Covington City Hall)· Remote VPN

PROPOSER: Describe the NMS and its capabilities in detail. Describe the hardware and softwareincluded. Indicate the location of NMS servers and other network equipment. If multiple subsystems arerequired to provide the specified functionality, explain the division of management functions amongsubsystems and to what extent data is passed among them.

7.4.1 Configuration Management

The NMS shall provide the human-machine interface for configuration of the connectivity network.Connectivity configuration includes items such as the following:

· Provisioning of the microwave radio equipment· Administrative functions

The NMS shall provide a database for all network elements and configuration parameters. The NMSshall allow the system administrator to perform multiple simultaneous database operations.

PROPOSER: Provide detailed information on configuration management capabilities of theproposed NMS.

7.4.2 Performance Management

The NMS shall display and store system status, alarm indications, administrative functions, and NMSsystem access. The NMS shall store performance data on electronic media. Real-time storage capacityshall be sufficient to store system activity records for one full month.

The NMS shall display system performance information on an NMS workstation.


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Data displayed and stored shall include the following items at a minimum:· System failures (static and intermittent)· Historical Report· Activity Details· Activity Summaries· Alarm Control, Display, and Logging· Equipment Statistics· Site Statistics· Event Logs· On-Screen Reports· receive signal level (RSL)· IP packet statistics such as collisions, jabbers, packet sizing and fragments

Data stored and reported, and thresholds for upper and lower limits shall be customizable.

7.4.3 Security Management

Access to the NMS and other system elements shall be password-protected. There shall be at least twolevels of password access. Access to status, activity, alarms and other system information shall beavailable to three authorized users. Control and diagnostic operations shall be accessible to a limitednumber of administrator-level users authorized to control these operations.

The servers shall have the ability to be remotely supported by via VPN. The database administrator shallhave the capability to monitor all VPN access and activity while being performed by the remote entity.

Web browser access shall be provided with support monitoring and control functions and administrativelyrestrictive database modifications. Multiple locations and users should be able to access the monitoringscreens concurrently.

7.4.4 Fault Management

The NMS shall monitor the connectivity network for critical and non-critical failures and status changes.The system shall be continuously and automatically monitored for failure of any key component. Anyfailure of a key component shall be automatically indicated at the NMS workstations.

7.4.4.1 Self-Diagnostic Capabilities

The system shall have the following diagnostic capabilities to facilitate and enhance the troubleshootingability of the NMS system and associated hardware.

· Monitor master and backup server hardware components (disk drives, fans, temperature).· Gather statistics on quality of polling per address.· Gather statistics on quality of polling per polling port.· Ability to view polling activity in text as well as protocol (byte) level.· Internal operational alarms shall be monitored and appear as other system event alarms.

7.4.4.2 Alarm Points

The NMS shall monitor and alarm major and minor failures, abnormal conditions of operation, and statuschanges of the radio system and connectivity network. Alarms monitored shall include equipment failuresor link failures of or to the following equipment or systems:

· Network management systems· Database management systems· Microwave radios· Network routers· Network switches


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The above list is a minimum requirement. The NMS shall allow any failure or abnormal operatingcondition to be traced to the shelf sub-system level.

The connectivity NMS shall provide summary alarm outputs connected to inputs of the radio system NMS.

7.4.4.3 Alarm Point Inputs

The alarm system shall accommodate the following types of status inputs, at a minimum:· Ethernet (SNMP)· Form C relay (either N/O or N/C)· TTL· RS-232

7.4.4.4 Alarm Indication

The NMS GUI screen display shall display the complete monitored network and associated programmedalarms, controls and status. The GUI layer display progression shall be as follows:

· Global View. This shall be a mapped representation of all sites. If an alarm condition exists at asite a single colored icon shall illuminate: red for critical/major, yellow for minor, green for normal,and blue for manual control.

· Site Level View. The site level views shall illustrate the equipment at each individual site. Eachequipment sub-system shall be represented by an illuminated colored icon.

· Equipment View. The equipment view shall expand the equipment subsystem in the Site LevelView and display the individual racks, shelves and modules generating the alarm. Eachdisplayed rack, shelf and module shall have a colored icon illuminated.

When a major or minor failure or status change occurs, an indication shall be displayed on the alarmsystem terminal within 30 seconds of the alarm occurrence.

When an alarm is generated the icon shall blink the appropriate color and continue to do so untilacknowledged. Once an alarm point is acknowledged the icon shall cease to blink and maintain the colorassociated with the priority level until the alarm status is normal.

The alarm system terminal shall display a report for each alarm containing, at a minimum, the followinginformation:

· Date and time (stamped by either the master or RTU)· Station name· Point name· Point status description· Optional instruction line

The user shall have the capability to customize the system’s alarm display field’s format as to which fieldsare to be displayed, in what order and in what colors.

Clear or normal alarms and/or conditions shall have the selected capability to be displayed in variouscolors independent of the coloration of the failed alarms.

The system work stations shall have the capability of displaying in text and GUI representation all currentsystem monitored alarm status.

All event change of states that have not been acknowledged by the user shall be displayed in a separatelist of event change of states.

7.4.4.5 Alarm Point Attributes

The primary alarm description text field shall provide a minimum of 40 characters for each alarm status.


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A secondary alarm description field shall assign the change of state severity: Critical, Major, Minor &Status. The third field shall provide condition indicators for fail and clear, Door Open, Door Closed, etc.

The system shall be capable of classifying alarms into selectable groups such as Critical, Power AlarmGroup, Generator, etc.

The NMS Master shall have independent control of whether specified alarms are displayed on the workstation screen or are directly recorded within the history file.

The system shall have the capability of assigning special resolution instructions per alarm point to provideoperator direction.

The operators shall have the ability to notate comments on alarm points. These comments shall be timestamped and log the operator who created the entry.

7.4.4.6 Alarm Notification Media

The NMS shall provide remote access via VPN with SSL web access control security. The NMS shallprovide automatic e-mail and paging notifications of threshold events that require immediate responseand deployment, utilizing the County’s existing internet connections and/or any new connectionsprovisioned for purposes of contracted network monitoring services.

7.4.4.7 Alarm Analysis

The NMS shall have the capability to establish truth table and threshold routines for leveled response.For example: Site A reports “Microwave PA output, Low” (This alarm by itself would not constitute anafter-hour’s callout). However, coupled with a site B intermittent “Microwave Signal Degrade” and a site B“MPLS BER Threshold Alarm” the NMS routine script would report “Site A Microwave Transmitter Alarm,Major, Immediate callout, John Doe.”

7.4.4.8 Visible and Audible Annunciation

Each alarm indication shall provide a visible and audible annunciation when an alarm occurs. Theaudible alarm may be silenced when the alarm is acknowledged by the operator.

7.4.4.9 Historical Data

The alarm system shall store historical alarm data. Historical alarm reports shall be capable of querying,allowing the operator to produce alarm reports based on date and time, site or subsystem, alarmclassification, equipment or equipment type. Historical data shall be exportable to other software foranalysis. The system shall store historical alarm data for a period of at least 90 days.

7.4.5 Redundancy

The NMS shall be fully redundant for both hardware and software, with a primary and a backup server.The backup server must be updated with all alarm, provisioning and measured data on a daily basis at aminimum, without interruption to the functionality of the NMS. In the event of equipment failure of theprimary server, the backup server shall automatically switch in a seamless manner to the primary mode ofoperation. If the primary server loses visibility of any remote sites due to microwave equipment or hopoutage, the backup server shall assume the primary function of operation for sites that have lostconnectivity to the primary server but retains connectivity to the backup server.

7.4.6 Protocols

The NMS platform shall have the ability to support concurrently polled protocols on multiple ports. It shallbe capable of alarm mediation, such as receiving collected alarms from another monitoring platform or


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element manager using one or more of the following protocols: SNMPv1, SNMPv2, SNMPv2c, SNMPv3,MODBUS, and TL1. The NMS shall have a MoM SNMPv2c (minimum) port that will report all alarminformation to a higher order MoM.

7.5 Software

The system shall support software modularity, which shall allow for selective functionality enhancements to beadded or removed based on the specific requirements of the County.

7.6 Equipment Requirements

The microwave system shall include all equipment required for a complete operational system. The equipmentshall be complete, mounted, and wired in racks, ready for operation. Accessories shall include specialized testfixtures, test cords, and adapters. All equipment shall be completely tested at a staging location. Staging testsshall be documented.

The equipment shall be completely solid-state, employing the latest technology, and shall be convection-cooled.All necessary standby switching, alarm sensing, and control shall ensure fully automatic operation. Equipmentshall have remote alarm/control capability for any equipment failure.

7.6.1 Digital Microwave Radio

RF terminal equipment shall meet the following requirements:

Primary Power Input: -48 VDCMaximum Residual BER: 1E-10Capacity: 155 Mb/s

RF Terminals shall be all indoor units (IDU).

PROPOSER: Provide guaranteed specifications for system gain, transmitter power output, andreceiver threshold for the proposed equipment. All values shall be referenced to the radioantenna port. System gain and receiver threshold shall be based on 1E-6 BER.

Explain the ability of the proposed equipment to be upgraded to higher capacity in the future.

7.6.1.1 Redundancy

The microwave equipment shall utilize redundancy against failure. All packets shall be automaticallyprotected using BER threshold sensing, IP QoS monitoring and packet switching. All packet loss failuresshall be sensed and remotely indicated.

The microwave equipment shall have fault-sensing capability that will detect transmitter and receiverfailures and bit error rate degradation.

The equipment shall provide alarm outputs to the alarm system. The equipment shall provide statusindications for local observation.

PROPOSER: Describe the redundancy features of the equipment, means for detecting circuitdegradation and switching.

Describe all available alarm points in the equipment and all external control inputs, which may beutilized for remote equipment control functions.


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7.6.1.2 Mesh-Configured Microwave Equipment

In a mesh configuration, the microwave equipment shall be fully protected utilizing two or more microwaveor fiber-optic routes to each site. If there is a failure or path/equipment degradation which exceeds theBER threshold of the primary link or equipment the packets will reroute to alternate links before there isany degradation to traffic or loss of network and/or equipment synchronization.

7.6.1.3 Spur-Configured Microwave Equipment

Spur configured microwave equipment shall be fully protected with monitored hot-standby (MHSB)transmitters and receivers. The receiver outputs shall be switched in a “hitless” (fewer than 10 bit errors)manner. The MHSB transmitters shall be switched to provide proper termination and isolation to thestandby transmitter. Either the primary or secondary transmitter may be active. Provisions shall beincluded for testing and alignment of the standby units without disturbing the active units.

7.6.2 Microwave Power Supplies

All proposed microwave equipment shall be powered from a nominal -48 VDC supply.

7.6.2.1 Battery Charger/Powerboard Equipment

Microwave and multiplex sites shall be equipped with 48 VDC, positive-ground redundantcharger/powerboard units. Charger/powerboard units recharge time shall not exceed eight hours tocharge a discharged battery plant to its specified capacity. The charger/powerboard supplied shalloperate so that it provides adequate current output to support the microwave equipment site load. Thecharger/powerboard shall be equipped with and wired for operation in an EIA standard rack and shallconsist of the following components:

· N + 1 multiple charger units configured for load sharing and redundancy· Circuit breaker panel equipped with individual distribution circuit breakers· Ground bar· Volt/ammeter panel· System load disconnect panel· High/low voltage disconnect panels

The charger/powerboard units shall have the capability to operate in a battery-eliminator configuration.

7.6.2.2 Battery Plant Equipment

The battery system shall consist of sealed maintenance-free cells and shall meet or exceed eight (8)hours of operating time for supplied microwave equipment. Battery operating life expectancy shall be atleast eight (8) years.

Battery racks shall be installed, assembled, and wired as a complete operational system. Vendor-recommended corrosion-resistant hardware shall be provided to facilitate long-life operation of batteryplants. Steel racks used to support battery units shall be protected by an acid-resistant material orcoating. System shall be designed for easy access in the event batteries must be replaced.

7.6.3 Microwave Antenna Systems

The antennas, radomes, waveguide, and associated mounting hardware shall be rated to withstand windsand icing conditions common to County’s service area.

Antennas shall be of solid construction with pressurized feed horns. Antennas may be single polarized ordual polarized. Antennas shall be furnished with long life radomes.


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7.6.3.1 Microwave Antenna Mounting

All antennas 6 ft. or greater in diameter shall be secured to the tower with a minimum of two side-braces.Standard 4.5-inch diameter pipe mountings shall be utilized to support the microwave antennas.

Ice bridges or ice shields shall be installed above microwave antennas.

7.6.3.2 Microwave Transmission Lines

Premium copper elliptical waveguide shall be employed in continuous lengths for all transmission lineruns. Splicing is not permitted. The waveguide shall be installed and grounded in accordance with themanufacturer’s recommendations using hardware approved by the manufacturer for the purpose.

7.6.4 Dehydrator/Pressurization System

The pressurization equipment shall maintain at least 5 psig of positive pressure in the elliptical waveguideand antenna feed horn. The CONTRACTOR shall include all required fittings, regulators andpressurization lines, gauges, distribution manifolds, and installation hardware. Separate pressuremetering shall be provided for each waveguide pressurized. Alarm outputs for low pressure, highpressure, high humidity, and excessive run time shall be provided and connected to the networkmonitoring and control system.

All installed antenna/transmission lines shall be purged, pressure-tested, and tested for low VSWR usingreturn loss measurements over the specified frequency band.

7.6.5 Optical Transport Network Equipment

Dedicated fiber optic links and/or leased lines may be used as components in the connectivity network.

7.6.5.1 Fiber Optic Cable

Fiber optic cable shall be constructed and installed in accordance with applicable TIA/EIA standards andthe manufacturer’s recommendations.

The system design shall use redundant cables be routed utilizing separate conduits to facilitatecommunications redundancy between each node. Redundancy configurations should support ringprotection and secondary routing capabilities to protect against operational failures along routes.

A cross-connect (x-con) junction rack will be provided to house the splice tray equipment and x-conpanels. The rack shall be a standard EIA/TIA-310 relay rack with standard hole spacing and will includethe following:

· Fiber management panel to facilitate x-con cable routing· Universal cable clamp for cable support· Fiber identification flip chart

7.6.5.2 Transport Node Equipment

Transport node equipment shall be configured to support loop, or single path with 1 + 1 or N + 1redundancy switching architectures.

Transport node equipment shall adhere to the base rate and format along with multiplexing schemespecified in the ANSI T1.105-1991 standards and the optical specifications, transmission capabilities, andinterface as detailed in ANSI T1.106-1988. Optional units shall be provided for 1310 nm and 1550 nm.


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In a loop configuration, the transport node equipment shall be fully redundant at the optical network lineside and the DS3/DS1 electrical drop side. The network loop will provide a primary (clockwise) DS1 linkwith a dedicated secondary (counter-clockwise) DS1 link for all sites on the loop. The receive section onthe line or network side will monitor the OC3, STS-1, DS3 or DS1 signals from both directions andperform a comparative selection according to BER or loss of signal (LOS), then switch to the non-degraded path. The switch function BER threshold at the OC3 level shall be 1E-6. If there is a failure inthe primary link or equipment, the traffic will switch to the secondary route. The optical node equipmentwill transmit the DS1 circuits in both directions to allow for receiver side switching only. The electricaldrop side of the transport node equipment shall perform error-free manual and automatic switchingfunctions of all circuits.

The transport node equipment shall fully protect traffic, overhead orderwire, digital service channels andwayside circuits in the event of equipment failure, fiber cut or single link failure.

The transport node equipment shall have fault-sensing circuitry that will detect optical and electricaltransmitter, receiver and sub-rate card failures and BER degradation. The equipment shall provide serial,contact and Simple Network Management Protocol (SNMP) alarm interfaces for reporting to the networkmanagement alarm system via a remote terminal unit (RTU). All available alarm points in the equipmentand all external control inputs, which may be utilized for remote equipment control functions, shall bedescribed.

Transport node equipment shall meet the following requirements:· Primary power input of ±24 or ±48 VDC· Link residual BER of less than 1E-10

7.6.5.3 Digital Multiplexer Equipment

The digital multiplex equipment shall provide modulation and processing for the DS1 signals between thechannel banks/routers and the fiber equipment.

The equipment shall be complete, mounted and wired in racks, ready for operation. Accessories shallinclude specialized test fixtures, test cords, and adapters. All equipment shall be completelyfactory-tested and documented in the final configuration.

The equipment shall be completely solid-state, employing the latest technology, and shall beconvection-cooled. All necessary standby switching, alarm sensing, and control shall ensure fullyautomatic operation, and it shall have remote alarm/control capability for any equipment failure.

Test points and facilities shall enable alignment and testing of all signal levels, including DS1 signals toand from the carrier equipment, levels, clock frequency, BER levels, framing, power supplies, and allinterface signals, all with no interruption of service. Built-in alarms shall be provided for major, minor,power failure, BER, and loss of clock or framing.

In addition, a system-wide redundant master oscillator incorporating synchronization signals routed to all1.544 Mb/s clocks shall be provided to ensure absolute phase coherence of the land mobile simulcasttransmitter sites.

Optional clocking should be provided as follows:· Receive side recovered clocking.· Transmit master clocking.· External clocking: GPS, Stratum and Telco reference.

They shall have local and remote provisioning access, be capable of performing loop back functions andtesting, and have full diagnostic capabilities.


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7.7 Leased Connectivity

Systems requiring recurring usage costs shall be identified and included as an initial cost in the base proposal.The initial pricing shall include the cost of a five-year lease for facilities, access and all initial and recurringobligations.

The leased facility demarcation shall be in proximity to the UHF LMR-associated multiplexer equipment.Wherever practicable they will share physical facilities, enclosures and power systems. All elements shall beclearly defined and explained in the system description.

The leased network facilities shall provide equipment and route redundancy for all cable or fiber networks.Equipment redundancy shall include 1 + 1, N + 1, hot standby, mesh or SONET ring architectures.

For backbone applications, SONET ring, ATM and/or Multi-Protocol Label Switching (MPLS) technologyequipment are the preferred leased services.

Errorless switching should protect the traffic in the event of fiber cut or optical equipment failure. Each opticalnode in the single network should be comprised of a single multi-mode or dual single-mode fiber. In a non-switched configuration, two multi-mode or four single-mode fibers shall be interfaced into a 1+1 point-to-pointsystem.

7.7.1 Demarcation for OC3, STS-1, DS3, DS1 and Fractional T1 Lines

Where an OC3 or STS-1/DS3 interface is required, the CONTRACTOR shall coordinate with the lessor toinstall redundant connectivity to the COUNTY facility.

Clearly marked fiber patch panels and DSX-3 and/or DSX-1 cross-connect jack fields shall be providedwithin 25 feet of the COUNTY equipment room. Surge protection devices shall be provided at the DS1entry point.

The leased circuit demarcation shall have jack fields that provide non-intrusive receive monitor jacks forDS3s and or DS1s.

7.7.2 Leased DS1 Line Standards

The leased line must adhere to following DS1 standards:· Framing Format: Extended Super-frame (ESF) is recommended.· Line Coding: B8ZS is recommended.· Signaling: Clear-Channel operation is required. Digital sampling must maintain Pulse Code

Modulation (PCM) protocol.· Bit Error Rate: 1E-7 or better· Latency (Delay): One-way delay shall not exceed 10 milliseconds· Availability: The DS1 shall have a guaranteed availability of 99.95 percent.· DS1 clock synchronization: Stratum 2 or better


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8.0 Subscriber Equipment

8.1 Definitions

Subscriber unit: a mobile, portable or control station radio

Accessory: a device that interfaces with a subscriber unit such as an external microphone, antenna, control heador battery charger

8.2 Standards

Subscriber units shall meet or exceed the performance requirements of a Class A transceiver as defined in thefollowing standards:

· ANSI/TIA-603-C, Land Mobile FM or PM Communications Equipment Measurement and PerformanceStandards; and

· TIA-102.CAAB-C, Project 25 Land Mobile Radio Transceiver Recommendations, C4FM/CQPSKModulation.

· TIA-102.CCAB, Project 25 Two-Slot Time Division Multiple Access Transceiver PerformanceRecommendations.

8.3 Environmental Specifications

Subscriber equipment shall meet or exceed the environmental specifications listed in Table 8-1.

Specification

Temperature (Operating) -30 to +60° CTemperature (Storage) -40 to +85° CAltitude 15,000 ftAltitude (Transit) 55,000 ftHumidity 90% @ 50° CShock 1 mVibration 5 GImmersion IEC 60529 IP67

Table 8-1 Environmental Specifications for Subscriber Equipment

8.4 Project 25 Compliance

Subscriber units shall be fully compliant with the latest versions of the Project 25 Phase 1 (12.5-kHz FDMA),Project 25 Phase 2 (12.5-kHz, two-slot TDMA), and P25 Conventional operation as defined in the TIA-102 seriesof standards and shall be fully interoperable with all TIA-102-compliant trunked and conventional radio systems.

PROPOSER: Provide your Supplier’s Declarations of Compliance (SDoCs) and Summary Test Reports forthe proposed equipment in accordance with the requirements of the Project 25 Compliance AssessmentProgram. Identify features or functions of the proposed equipment that do not comply with the TIA-102standards. Also identify proprietary features or functions of the proposed systems and equipment thatare not defined in the TIA-102 standards.


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Explain the ability of its equipment to operate on Project 25 radio systems manufactured by the majorradio system vendors. The PROPOSER shall identify any incompatibilities with these radio systems andpotential or implemented workarounds.

8.5 OPTION: Over-the-Air Programming

Subscriber equipment shall be capable of over-the-air programming (OTAP) so that subscriber unit “personality”may be modified remotely without removing a unit from service and returning it to a central location.

PROPOSER: Describe in detail your subscriber equipment’s capabilities for OTAP. Explain thelimitations of your subscriber units to accept OTAP.

8.6 OPTION: GPS Location Services

Subscriber equipment shall be equipped with GPS receiver and appropriate software to support GPS LocationServices to provide location data to the fixed network for display on a subscriber mapping system (locationservice host system).

PROPOSER: Describe the equipment and software required to provide location data to and from a centralmapping system (location service host system).

8.7 OPTION: PTT Cellular Application

PROPOSER: Provide optional pricing, and describe your software application that allows Push-To-Talk on acellular device.

8.8 Project 25 Encryption

Selected subscriber units shall be equipped with P25-compliant AES encryption.

PROPOSER: Describe the encryption capabilities of the proposed subscriber units, including number ofkeys, number of key algorithms, etc.

8.8.1 Key Fill Device

The encryption key fill device (KFD) shall interface with subscriber units and shall provide the user theability to load, erase and read key information.

8.8.2 Over-the-Air-Rekeying

Subscriber units shall be capable of over-the-air rekeying (OTAR).

8.9 Mobile Radio Equipment

Mobile radios shall include the following components and accessories:· transceiver· control head· palm microphone and mounting hook· speaker· cabling· antenna· mounting hardware

The mounting hardware shall securely fasten the housing to the vehicle.


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PROPOSER: Provide specification sheets for each type of supplied components and accessories.

8.9.1 Trunk-Mounted Mobile Radio Units

Trunk-mounted radios shall come equipped with a key lock to lock the radio into the housing.

The trunk-mounted radio shall be available in a dual-control-head unit option

PROPOSER: Provide details of the capabilities of the dual-control-head unit.

8.9.2 Dash-Mounted Mobile Radio Units

The dash-mounted radio shall have the controls mounted on the front panel or surface of the radio. Noseparate control head shall be required for proper operation of the radio. The radio’s speaker shall be anintegral part of the radio package. For configurations requiring a front-panel keypad, the speaker may beat a remote location from the unit.

8.9.3 Motorcycle Mobile Radio Units

Mobile radios for mounting on motorcycles shall have appropriate enclosures, cables and control headsfor installation on police motorcycle.

8.9.4 Mobile Radio Antennas

The mobile radio antenna shall consist of a stainless steel antenna element, antenna mount and low-lossantenna cable. The mobile radio antenna shall be available in two styles: standard and disguised. Eachshall be supplied with a minimum of 15 ft of antenna cable and shall meet or exceed the followingspecifications:

Frequency Band UHF

Maximum VSWR 1.5:1

Minimum Gain 3 dB over a quarter-wave monopole

Power Capability 50 W

8.9.4.1 Standard Mobile Radio Antennas

Standard mobile radio antenna radiating element shall be removable and replaceable without disturbingthe antenna mount. The antenna mount shall be suitable for mounting on a vehicle roof, trunk, light baror other similar locations.

8.9.4.2 Disguised Mobile Radio Antenna

The disguised mobile antenna shall be similar in design and appearance to cellular mobile antennas. Thedisguised antenna shall provide “no-hole” mounting.

8.9.4.3 Mobile Antenna Installation

Vehicles without light bars, but with metal roofs, shall have standard antennas mounted in the center ofthe roof to provide a uniform propagation pattern and best over-all performance. The CONTRACTORshall recommend the preferred mounting location for vehicles with light bars. Each antenna shall bechecked and adjusted for a measured VSWR of 1.5:1 or less.


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8.10 Portable Radio Equipment

The portable radio unit shall be small in size and of such a form factor that normal operation can be accomplishedwith one hand. The portable radio shall be supplied with antenna, and two Li-ion polymer rechargeable batteries.The batteries shall maintain a minimum capacity of 80% rated after one year of service. Each portable radio shallbe provided with a leather holster or belt loop swivel clip and a single-unit charger.

All portable radios for Fire/Rescue shall be certified by Factory Mutual that their operation is intrinsically safe forClasses I, II and III; Division 1; Groups C, D,E, F and G; and non-incentive for Class I, Division 2, Groups A, B, Cand D.

The housing of the portable radio shall be of high impact-resistant material. The Li-ion battery supplied shallprovide at least 8 hours of operation on a 5% transmit, 5% receive, 90% monitor duty cycle and shall be a positivelock, quick disconnect type. The battery housing shall be constructed of a material as durable as the portableradio housing and shall match the color and footprint of the portable radio. The combined weight of the portableradio and battery shall not exceed 30 ounces. The antenna provided with the unit shall be covered with softplastic or rubber and be provided with a blunt safety tip.

PROPOSER: Provide details and pricing on types of batteries and other accessories available.

8.10.1 Portable Battery Chargers

AC single- and multi-battery chargers shall be available to charge the portable radio batteries. Chargersshall be capable of charging batteries while either attached or not attached to the portable radio.

Chargers shall be capable of charging a mix of models of batteries. Chargers shall be suitable for eitherdesk- or wall-mounting and shall be capable of recharging batteries to a full charge in eight hours or less.Illuminated LEDs shall be provided to indicate whether the unit is charging or is fully charged. Chargingcurrent shall be regulated and over-charging shall be electronically monitored, controlled, and prevented.

Multi-battery chargers shall be capable of recharging a minimum of five batteries at any one time.

8.10.2 OPTION: Portable Vehicular Charger

The vehicular charger package shall accept the portable radio and automatically provide the propercharging current from the vehicle’s electrical system. The charger package shall be suitable for mountingin the under the dashboard or other suitable locations in passenger vehicles, pick-up trucks, vans, andother types of vehicles such as fire engines.

The portable radio shall be held firmly in the vehicular charger. An illuminated LED shall indicate that theunit is charging. An illuminated LED shall also indicate that the unit is fully charged. Charging currentshall be regulated and overcharging shall be electronically monitored, controlled, and prevented.

8.10.3 Speaker-microphone

Speaker microphones shall meet the same environmental and intrinsically safe requirements as theportable radio.

PROPOSER: Provide information/specification sheets for offered speaker/microphone products.

8.11 Control Station

The control station shall be provided in a small, attractive cabinet. The PROPOSER is to determine the type ofcabinet most suitable for the installation of each control station. The cabinet may be designed for desktop, floor


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or wall mounting. The station shall be powered from a 120-VAC, 60-Hz single-phase source. The station shall beoperated either locally or remotely under control of the console equipment or a remote control unit. All necessarycircuits to function in either the trunked or conventional mode shall be included within the cabinet.

The station may also be used as a limited system backup component to be used in the event of a loss of theconsole capabilities.

A desktop remote control unit shall be available for operation with the control station. The remote control unitshall interface with and provide all the features and functions of the control station. The remote control unit shallprovide the capability to control a minimum of five talk groups.

The remote control unit shall be housed in an attractive housing suitable for operation in an office oradministrative area. The unit shall include a built in speaker, volume control, and desk style microphone.

The unit shall be furnished with control line and power line surge protectors. The unit shall provide controlfunctions compatible with the control station.

8.11.1 Control Station Antenna Equipment

The control station antenna system shall comprise a directional antenna, transmission line, connectorsand miscellaneous hardware. The control station antenna shall meet or exceed the followingrequirements:

· Frequency Range: 380-520 MHz· Maximum VSWR: 1.5:1 (dual-band or multiband: VSWR < 2.0:1)· Power Capacity: 50 W (dual-band or multiband:100W)

8.12 Radio Quantities

The number of subscriber units required for the new radio system is shown in Table 8-2 below:

Portables Single-HeadMobiles

Dual-HeadMobiles

UHF Pagers

County Sheriff 101 45 1 0

County Fire + Rescue 221 69 12 270Alleghany County Total 322 114 13 270

City Police 35 25 0 0

City Fire + Rescue 40 14 4 60Covington City Total 75 39 4 60

Table 8-2 Predicted Subscriber Units for New Radio System

8.13 Radio Configurations

All radios must include the following features:· Conventional (analog)· P25 conventional· P25 Phase 1 and Phase 2 trunking (for the P25 Phase 2 Trunked system option)


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8.13.1 Law Enforcement Radios

Law enforcement radios shall be public-safety grade radios suitable for use by law enforcement. Allradios shall have the following features:

· P25-compliant AES encryption· Over-The-Air Rekeying (OTAR)· Alpha-numeric Keypad

8.13.2 Fire and Rescue Radios

Fire and rescue radios shall be public-safety grade radios suitable for use firefighters. All radios shallhave the following features:

· Alpha-numeric Keypad· Intrinsically safe


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9.0 Physical Facilities Requirements

9.1 General Requirements

Communications facilities shall be of proven design to withstand severe weather including lightning, wind,flooding, ice and snow accumulation and earthquakes.

Facilities shall protect the communications system from the public and shall protect the public from potentiallyhazardous parts or emissions of the communications system.

Facilities shall be designed and installed in accordance with applicable codes, ordinances and regulationsimposed by authorities having jurisdiction; these standards; and the communications equipment manufacturer’sdesign and installation standards. Where there is a conflict between requirements, the more stringentrequirement shall apply.

PROPOSER: Provide a description of the sites and site development work proposed for each site in theradio system design.

9.2 References

9.2.1 Normative References

The following documents, either in whole or in part, are referenced in this physical facilities specification:

American Association of State and Highway Transportation Officials (AASHTO)- AASHTO HB-17, Standard Specifications for Highway Bridges, 17th edition, March 2005

American Concrete Institute (ACI)- ACI 301-05, Specifications for Structural Concrete- ACI 302.1R-04, Guide for Concrete Floor and Slab Construction- ACI 318-08, Building Code Requirements for Structural Concrete and Commentary

American National Standards Institute (ANSI)- ANSI J-STD-607-A-2002, Commercial Building Grounding (Earthing) and Bonding Requirements for

Telecommunications.

American Society for Heating, Refrigeration and Air-Conditioning Engineers (ASHRAE)- ASHRAE Handbook—Fundamentals, 2009 Edition

American Society of Safety Engineers- ANSI/ASSE Z359, Fall Protection Code

ASTM International- ASTM A 615-08a, Standard Specifications for Deformed and Plain Carbon-Steel Bars for Concrete

Reinforcement- ASTM C 31-08a, Practice for Making and Curing Concrete Test Specimens in the Field- ASTM C 33-01a, Standard Specifications for Concrete Aggregates- ASTM C 39-05e1, Standard Test Method for Compressive Strength of Cylindrical Concrete

Specimens- ASTM C150-00, Standard Specification for Portland Cement


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- ASTM D 420-98 (2003), Standard Guide to Site Characterization for Engineering Design andConstruction Purposes

- ASTM D1556-07, Standard Test Method for Density and Unit Weight of Soil in Place by Sand-ConeMethod

- ASTM D 1557-07, Standard Test Methods for Laboratory Compaction Characteristics of Soil UsingModified Effort (56,000-ft-lbf/ft3 (2,700 kN-m/m3))

- ASTM D 2487-06e1, Standard Practice for Classification of Soils for Engineering Purposes (UnifiedSoil Classification System)

- ASTM D 6938-08a, Standard Test Method for In-Place Density and Water Content of Soil and Soil-Aggregate by Nuclear Methods (Shallow Depth)

- ASTM G 57-06, Standard Test Method for Field Measurement of Soil Resistivity Using the WennerFour-Electrode Method

Electronics Industry Alliance (EIA)- EIA/ECA-310-E, Cabinets, Racks, Panels and Associated Equipment

Federal Aviation Administration (FAA)- Advisory Circular 70/7460-1K, Obstruction Marking and Lighting, August 1, 2000- Advisory Circular 150/5245-43F, Specification for Obstruction Lighting Equipment, October 17, 2006

Federal Communications Commission (FCC)- Code of Federal Regulations, Title 47, Telecommunications (47 CFR)- Office of Engineering and Technology (OET) Bulletin 65, Evaluating Compliance with FCC Guidelines

for Human Exposure to Radiofrequency Electromagnetic Fields, Edition 97-01, August 1997

Institute of Electrical and Electronics Engineers (IEEE)- IEEE Std. 81-1983, IEEE Guide for Measuring Earth Resistivity, Ground Impedance and Earth

Surface Potentials of a Ground System- ANSI/IEEE Std. 81.2-1991, IEEE Guide to Measurement of Impedance and Safety Characteristics of

Large, Extended or Interconnected Grounding Systems

National Electrical Contractors Association (NECA)- NECA 1-2006, Standard Practices for Good Workmanship in Electrical Contracting

National Fire Protection Association (NFPA)- NFPA 70-2005, National Electrical Code- NFPA 72-2007, National Fire Alarm Code- NFPA 101-2006, Life Safety Code- NFPA 110-2005, Standard for Emergency and Standby Power Systems- NFPA 111-2005, Standard on Stored Electrical Energy Emergency and Standby Power Systems- NFPA 780-2004, Standard for the Installation of Lightning Protection Systems- NFPA 2001-2008, Standard on Clean Agent Fire Extinguishing Systems

Telecommunications Industry Association (TIA)- TIA-222-G-2005, Structural Standard for Antenna Supporting Structures

Underwriters Laboratories (UL)- UL 467, Grounding and Bonding Equipment- UL 752, Standard for Bullet-Resisting Equipment, 11th edition, September 2005- UL 1449, Standard for Surge-Protective Devices, 3rd edition, September 2006- UL 1778, Uninterruptible Power Systems, 4th edition, September 2005


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9.2.2 Informative References

The following references are not referenced in this document but provide additional useful information:

Alliance for Telecommunications Industry Solutions (ATIS)- ATIS 0600311, DC Power Systems – Telecommunications Environment Protection, September 2007- ATIS 0600313, Electrical Protection for Telecommunications Central Offices and Similar Type

Facilities, October 2008- ATIS 0600316, Electrical Protection of Telecommunications Outside Plant, May 2008- ATIS 0600318, Electrical Protection Applied to Telecommunications Network Plant at Entrances to

Customer Structures or Buildings, December 2005- ATIS 0600330, Valve-Regulated Lead-Acid Batteries Used in the Telecommunications Environment,

December 2008- ATIS 0600334, Electrical Protection of Communications Towers and Associated Structures, 2008

American Society of Civil Engineers (ASCE)- ASCE 7, Minimum Design Loads for Buildings and Other Structures

Illuminating Engineering Society (IESNA)- IESNA HB-9, Lighting Handbook Reference & Application, 9th ed.

Institute of Electrical and Electronics Engineers (IEEE)- IEEE C2-2007, National Electrical Safety Code (NESC)- IEEE Std. 142-2007, Grounding of Industrial and Commercial Power Systems

International Code Council- International Building Code

Telecommunications Industry Association (TIA)- TIA-568-C.0-2009, Generic Telecommunications Cabling for Customer Premises, February 2009- TIA-568-C.1-2009, Commercial Building Telecommunications Cabling Standard, February 2009- TIA-568-B.2-2001, Commercial Building Telecommunications Cabling Standard, Part 2: Balanced

Twisted-Pair Cabling Components, May 2001- TIA-568-C.3-2009, Optical Fiber Cabling Components Standard, June 2008- TIA-569-B, Commercial Building Standard for Telecommunications Pathways and Spaces

United States Department of Defense- MIL-HDBK-419A, Grounding, Bonding and Shielding for Electronic Equipments and Facilities

Applications

9.3 Sites

9.3.1 General

A typical, dedicated communications site layout is shown in Figure 9-1. The actual layout for each sitewill vary depending upon the:

· Size and shape of the lot· Size and type of tower and building· Number of current and future site tenants· Existence and location of site utilities· Federal, State and Local codes, ordinances and regulations


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Figure 9-1 Typical Communications Site Layout

9.3.2 Existing Sites

9.3.2.1 Warm Springs

Warm Springs is an existing site located off of State Route 703 in Bath County, VA, just outside of theAlleghany County boundary. The access road is an approximately 2100 foot long, gravel road leading upto the site. There is an existing 100 ft. tower that appears to have capacity for additional antennas tosupport the new radio system. A tower analysis will be required to verify tower loading.

The existing shelter is approximately 25 ft. by 15 ft. and houses the County’s existing radio equipment.The shelter is at full capacity, so a new shelter, generator, and UPS system will be required at this site.

There is no existing perimeter fence or gate at the site.

Alleghany County and Wes Dew (site owner) are the only entities with access to the site.

Alleghany County currently has 2 racks of equipment at this site:· 2 UHF Kenwood repeaters· 2 VHF/800 MHz Kenwood cross-band repeaters· 1 Kenwood mobile radio· 1 Telephone connected to dispatch


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9.3.2.2 Peters Mountain

The Peters Mountain is an existing Virginia State Police (VSP) leased site, located approximately 2,100feet off of Jingle Rocks Road. The access road is a level, unpaved gravel road that leads up PetersMountain to the compound. There is a locked gate at the beginning of the access road for additionalsecurity. Alleghany County’s equipment is co-located at this site.

The fenced compound is approximately 70 foot by 70 foot. The compound contains an equipmentshelter, a shed previously used for radio equipment, and the existing tower. The chain-link fence andlocked gate appear to be in good condition. Alleghany County, VSP, and Wes Dew (site owner) haveaccess to this site.

The existing tower is a 200 foot self-supporting steel tower. The tower does not appear to be heavilyloaded, but a tower study will be needed to confirm that there is available space on the tower. The towerfoundation appears to be in good condition. The County’s UHF, VHF, and 800 MHz antennas are locatedon the West leg, and four VSP microwave dishes and other VSP antennas are mounted on the East legof the tower.

The existing equipment shelter is shared between VSP and Alleghany County. The shelter is a 15 foot by30 foot prefabricated concrete shelter. The shelter is secured with a door alarm and motion sensors.Cooling is provided by two wall-mounted HVAC units that appear to be in good condition. The shelter has3 rows of equipment racks separated by approximately 48 inches of working space. There is enoughroom for another rack of equipment. The shelter has a 12-port transmission line entry with all 12 ports inuse. The shelter appears to be in good condition, as no leaks, holes, or infestations were found inside theshelter.

Alleghany County currently has 2 racks of equipment at this site:· 2 UHF Kenwood repeaters· 2 VHF/800 MHz Kenwood cross-band repeaters· 1 Kenwood mobile radio· 1 Telephone connected to dispatch

9.3.2.3 Smith Dews

Smith Dews is a site that has been partially developed by the COUNTY and the CITY. The land for theSmith Dews Site was donated to the COUNTY and the CITY to be used as a RF site for public safetyradio systems. To access the site you have to drive approximately 2 miles on the access road located offof East Hugh Street in Covington, VA. Most of the access road is an unpaved gravel road with the last500 feet being a grass path. There is a locked gate at the beginning of the grass path.

The fenced compound is approximately 130 foot by 90 foot. The locked gate and perimeter fencingappear to be in good condition. The site is a green field site with only a tower and a perimeter fence.Alleghany County and the City of Covington are the only entities with access to the site.

The existing tower is a 65 foot Rohn guyed tower. There are no existing antennas mounted on the tower.The tower’s guy wire foundations appear to be in good condition and are grounded properly.

There is not an existing shelter within the compound. There is adequate space available inside the fencedcompound for new shelters. There is currently no electric utility installed at this site.

9.3.3 New Sites

New sites, leased and “greenfield,” will require various levels of development and construction asdetermined by the CONTRACTOR.


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Greenfield sites shall be designed to accommodate three future 10 ft. by 16 ft. shelters. Ingress andegress shall be designed to allow for installation of these shelters or cabinets.

PROPOSER: The PROPOSER shall propose a system that re-uses existing sites or collocateswith other existing tower sites in the COUNTY whenever possible. Greenfield sites should only beproposed when there are no other available options.

The COUNTY is responsible for actual lease negotiations, but include in your proposal theestimated monthly lease cost for each leased site included in your system design.

9.4 Utilities

9.4.1 Existing Utilities

Location of all existing utilities shall be verified before site work begins. Existing utilities must beprotected during site work.

9.4.2 Temporary Electric Service

Temporary electric service may be necessary for site development. Temporary service must becoordinated and obtained through the local electric utility.

9.4.3 Permanent Electric Service

Permanent electric service must be coordinated and obtained through the local electric utility.

Underground service is preferred.

Depending on the site layout and the number of tenants at the site, electric meters and servicedisconnects may be located on a meter support structure near the fence so that meters may be read byutility personnel without entering the compound. At new sites, where additional future tenants areplanned, two underground conduits each shall be installed from the service entrance point to plannedlocations of future shelters.

As much as possible, building or shelter electric service entrance should be located near coaxial cableand telephone service entrances.

The electric service ground shall be bonded to the site grounding system.

9.5 Earthwork

9.5.1 Geotechnical Investigations

Geotechnical investigations shall be performed at all sites involving earthwork. Geotechnicalinvestigations and reporting shall be performed in accordance with ASTM D 420. Geotechnical reportsshall be prepared and sealed by a professional engineer. The results from all geotechnical investigationsperformed shall be submitted to the COUNTY no later than 15 business days after borings are taken.

9.5.2 Erosion Control

An erosion control system shall be utilized to protect adjacent property in accordance with federal, stateand local standards and specifications for soil erosion and sediment control.

All areas disturbed by construction activities shall be seeded or vegetated with grass or other plants thatare indigenous to the local area. All seeded areas shall be covered with straw. Erosion control measures


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shall be removed when the site has been stabilized and erosion control measures are no longernecessary.

9.5.3 Materials for Fill, Sub-Grade Preparation and Backfill

Soils shall be classified by test procedures outlined in ASTM D 2487. Moisture-density relations shall beestablished in accordance with ASTM D 1557 for all fill material to ensure its suitability.

Material for fill and backfill beneath buildings, structures, and towers; for backfill adjacent to buildings,structures, and towers; for trench backfill in every location; and for sub-grade preparation shall be GW,GP, GM, GC, SW, SP, SM, or SC. The largest particles in this fill and backfill shall be no greater than 2 indiameter.

Fill material for non-structural applications shall consist of unclassified material from the excavations.

9.5.4 Clearing and Grubbing

Fenced compounds, access roads and parking areas shall be cleared and grubbed of trees and othervegetation, stumps, roots and other material or structures that would hinder the development of the site.Such materials shall be removed to a depth of at least 18 in. Depressions made by grubbing shall befilled with suitable material and compacted as required.

Materials unsuitable for fill shall be removed from the site and disposed of in accordance with local, stateand federal regulations.

9.5.5 Fills

Where fill is required to raise the subgrade for concrete slabs, fill material shall be placed in horizontallayers not exceeding 6 in compacted thickness. Frozen material shall not be used for this purpose.

9.5.6 Backfilling Beneath and Adjacent to Buildings, Structures and Towers

For depths greater than 5 ft, select fill shall be used from the top of the footing to a point 5 ft belowfinished grade. The select fill, defined as GW or SW material in ASTM D2487, shall extend from theoutside and inside faces of the wall to the faces of the excavation if the excavation is sheeted and bracedor 5 ft from the outside and inside faces of the wall if the excavation is un-sheeted.

9.5.7 Backfilling Trenches

Fuel pipe joints shall be left exposed for testing. After testing, trenches shall be backfilled with suitablematerials free from large clumps of earth and rock fragments. Material shall be deposited in 6-inhorizontal layers and thoroughly and carefully tamped until pipe and conduit have a cover of not less than1 ft. Wrapped, coated and plastic material shall be backfilled 6 in above the utility line with sand or otherfinely graded material. For trenches in open areas, remainder of backfill material shall then be placed inthe trench in one-foot horizontal layers.

Trenches shall be backfilled simultaneously on opposite sides and compacted simultaneously withoutdislocating the utility line from installed positions. For trenches beneath pavement, buildings andstructures, the entire depth of the trench shall be filled in 6-in horizontal layers. Each layer shall bemoistened or dried and compacted. Trenches improperly backfilled or where settlement occurs shall bereopened to depth required for proper compaction, refilled and compacted with surface restored torequired grade and compaction, mounded over in open areas and smoothed off.


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9.5.8 Plastic Marking Tape

Warning tapes shall be installed directly above pipe and conduit at a depth of 6 in below finished gradeunless otherwise indicated. Tape color shall be as specified and shall bear a continuous printedinscription, identifying the specific utility.

Utility Color

Electric RedWater BlueTelephone OrangeSewer Green

9.5.9 Compaction

The degree of compaction required is expressed as a percentage of the maximum density obtained bythe test procedure presented in ASTM D1557. Fill and backfill material shall be moistened or aerated asnecessary to provide a moisture content that falls within 3 percent of either side of optimum.

The minimum compaction effort required for various fills, backfills, and sub-grades shall be as follows:

Fill, Backfill and Sub-Grade Compaction Percent of MaximumDensity

Under buildings, structures, towers, or adjacent tobuildings, structures, or towers 95

Under exterior concrete slabs, including related utilitytrench backfill and scarified sub-grades 90

Under utility trench backfill in other areas 85

If required, field density tests shall be performed in accordance with ASTM D 1556 or ASTM D 6938.

9.5.10 Soil Sterilization

Areas specified to receive cover material shall be sterilized with a pre-emergent herbicide solution.Treatment shall be applied on the subgrade prior to placing cover material. Application shall be inaccordance with the manufacturer's recommendations.

9.5.11 Fenced Compound

Inside the site fence (and guy anchor locations), geotextile fabric shall be installed in areas not coveredby concrete. The geotextile fabric shall extend 18 in outside the fence. The fabric shall be installed inaccordance with manufacturer’s instructions. The area under the fabric shall be cleared and sterilized.The top covering over the fabric shall be 6 in of #57 aggregate compacted by roller.

9.6 Access Road

Access roads shall be 12 ft wide and shall be designed for H20 vehicle (as defined in AASHTO HB-17) surfaceloading. Road surfaces shall be at least 6 in of graded aggregate base course, compacted by roller.

Access roads shall be graded to provide positive drainage. Culverts shall be installed to prevent storm runofffrom crossing the access road. Access roads shall be designed to allow for delivery of equipment shelters to the


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site. Access road entrances shall meet state or local requirements for driveway or uncontrolled intersection sightdistances.

At some remote sites, an entrance barrier gate may be required across the access road at the entrance from theroad. Entrance barriers shall be swinging tubular steel gates with standard padlock hardware. Entrance barriersshall be set at least 25 ft from the road. Entrance barriers shall be equipped with reflectors to increase visibility atnight.

9.7 Parking Area

Outside each fenced site, there shall be adequate parking and turnaround space for two pickup trucks. Theparking area shall be designed for H20 vehicle surface loading. The area shall be cleared, sterilized and coveredwith 6 in of #57 aggregate cover material compacted by roller.

9.8 Chain-Link Fencing

Chain-link fencing shall be installed around communications tower site compounds and around tower guyanchors. Fencing shall include locking gates and other accessories required to provide security for tower sites.Gates shall be equipped with reflectors to increase visibility at night. Appropriate signage shall be installed on thefence and entrance gates.

9.9 Bollards

Bollards shall be installed at the corners of shelters, generators and fuel tanks where these objects are exposedto vehicular traffic. Bollards shall be 4-in O.D. concrete-filled steel pipe.

9.10 Foundations

Concrete foundations for towers, shelters, generators, fuel tanks and other site equipment shall be designed andinstalled in accordance with ACI 318, ACI 301 and ACI 302 and other applicable standards of ACI.

9.10.1 Design

Foundation designs shall be based on the geotechnical conditions at the site. Foundations for towersshall be designed in accordance with TIA-222-G. All foundation engineering design documentation shallbe prepared and sealed by a professional engineer.

9.10.2 Installation

Forms shall be used to ensure proper pouring and forming of foundations. Forms shall be true, rigid andstrong enough to carry loads to which they will be subjected. Steel reinforcement, anchor bolts and otherembedded items shall be held rigidly in place during pouring and curing of concrete. Concrete shall bevibrated during pours to eliminate air pockets. Care shall be taken to ensure that concrete does notfreeze before curing.

9.10.3 Materials

Cement shall meet the requirements of ASTM C150. Aggregates shall meet the requirements of ASTMC33. Reinforcing steel shall meet the requirements for Grade 60 reinforcing steel as defined in ASTMA615. Minimum compressive strength of concrete shall be 3000 psf at 28 days or higher as specified byfoundation design documentation.


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9.10.4 Concrete Testing

During concrete pours, four test cylinders shall be poured in accordance with ASTM C31 for each 25cubic yards concrete poured. Concrete tests and test reports shall be in accordance with ASTM C39. Iftests indicate that concrete strength is not adequate, the concrete shall be removed and replaced.

9.11 Towers

New towers and other antenna support structures shall be designed and installed according to TIA-222-G andcodes, ordinances and regulations of authorities having jurisdiction. Where these standards contain conflictingrequirements, the more stringent requirements shall apply.

Upgrades to existing structures where new antennas or other equipment are to be installed shall meet the samerequirements as new structures.

9.11.1 Tower Classification

Towers for the use of public safety or critical infrastructure industry communications systems shall meetthe requirements of Class III structures as defined in TIA-222-G.

9.11.2 Loads

Each tower shall be designed by a professional engineer in accordance with TIA-222-G so that its designstrength exceeds the loading of the tower, antennas and appurtenances (antenna support hardware,waveguides and transmission lines, grounding kits, tower lighting systems, tower climbing systems, etc.),ice, wind, and seismic loads. As practical, transmission lines shall be evenly distributed on tower faces todistribute loads.

All proposed current and future loads, including antennas and appurtenances being relocated fromexisting structures, shall be carefully verified before tower analysis is performed. The followinginformation for each proposed antenna shall be provided to the structural engineer:

· Manufacturer, model, size, weight and effective projected area of the following:- Antennas- Antenna support hardware- Transmission lines or waveguide

· Antenna mounting height- Tower leg or face on which the antenna will be mounted- Routing of transmission lines or waveguide

In addition to existing and new loads, tower shall be designed for the future installation of up to threeheavy wireless carrier platforms as defined in TIA-222-G, Annex C.

9.11.3 Twist and Sway

Towers and antenna support structures for the support of microwave antennas shall be designed to meetthe twist and sway requirements of the microwave system design as defined in TIA-222-G.

9.11.4 Analysis of Towers and Antenna Support Structures

A structural analysis shall be performed in accordance with TIA-222-G on new towers and on existingtowers where new antennas or other appurtenances are to be installed. The analysis shall be based onactual geotechnical conditions, not on “typical” soil parameters. The analysis shall state the model and allassumptions used and shall be prepared and sealed by a professional engineer.


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9.11.5 Existing Tower Condition Assessment and Mapping

In order to analyze the structural strength and integrity of an existing tower or other antenna supportstructure, detailed information is required on the structure and its appurtenances. If this information isunavailable or insufficient, a tower condition assessment and mapping of appurtenances and structuralcomponents shall be performed in accordance with TIA-222-G, Section 15 and Annex J. The conditionassessment and mapping shall be prepared and sealed by a professional engineer.

9.11.6 Materials and Fabrication

Materials and fabrication of all towers, guy assemblies, insulators and foundations shall meet thespecifications of TIA-222-G.

9.11.7 Tower Erection

All work associated with the construction of towers shall be inspected and approved by a professionalengineer. The erection of towers shall be in accordance with TIA-222-G. The tower shall be groundedcontinuously during erection.

9.11.8 Tower Climbing Facilities

A climbing ladder or other climbing facility shall be provided for each new tower in accordance with TIA-222-G. Each climbing facility shall be equipped with a safety climb device. Each tower shall be furnishedwith two personnel belts compatible with the safety climb device. Safety climb devices and personnelbelts shall meet the requirements of ANSI/ASSE Z.359.

9.11.9 Obstruction Marking and Lighting

Towers shall be marked and lighted in accordance with FAA Advisory Circular AC 70/7460-1K. Wheretower marking or lighting is required, dual lighting systems are preferred. Tower lighting systems shallmeet the standards of FAA Advisory Circular AC 150/5245-43E.

Lighting equipment shall be the same throughout the system to permit commonality of spare parts.

Lighting control systems shall be mounted inside the equipment building and shall have alarm outputs forconnecting to remote alarm systems. Alarm outputs shall be wired to the radio system alarm system anddisplayed at the associated alarm system workstations.

9.11.10 Ice Bridges

An ice bridge shall be installed between the communications shelter and the tower to support and protecttransmission lines and other cables. The ice bridge may be self-supporting or it may be supported at oneor both ends. Where the ice bridge is supported at both ends by the shelter and the tower, one of thosesupports must be electrically insulated to prevent the flow of lightning surge currents through the icebridge.

9.11.11 Cable Installation

Vertical transmission line runs on towers shall be installed neatly on cable ladders. Horizontaltransmission line runs between the tower and the building shall be protected by an ice bridge. Drip loopsor another method to prevent water entry into the shelter shall be utilized.

Cables shall be installed as follows:· Ice bridges shall be supported by angle brackets. Threaded rod assemblies shall be used to

support the angle brackets.


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· Cable hangers and hoists shall be installed per cable manufacturer’s recommendations.· For single or multiple cable entry ports, a rubber boot, clamp, and copper panel shall be used at

the cable entry bulkhead.· Cables shall be secured by hardware specially designed for the cable. Tie-wraps are not

acceptable means of securing cables to cable ladders or ice bridges. They may be used tosecure cables to cable tray.

9.11.12 FAA Notifications

The FAA shall be notified of proposed or actual construction or alteration by completing FAA Forms 7460-1and 7460-2 and providing supporting data.

9.12 Equipment Shelters – Arrangement & Size

All new radio communications equipment shelters shall be bullet-resistant, prefabricated shelters that meetindustry standards and the specifications stated herein. Shelters shall be weatherproof and insulated as requiredby local climate. The roof shall be designed to survive the impact of falling ice. Floors shall be designed for atleast 300 psf. Walls and doors shall bullet-resistant. All building penetrations shall be sealed.

Equipment shelters shall be sized to house the new radio and connectivity network equipment, existing equipmentmoved from existing shelters and at least four future 2-ft by 2-ft racks.

A typical shelter arrangement is shown in Figure 9-2, however, other configurations will be considered to meetrequirements. Equipment racks shall have a minimum clearance of 36 inches front and rear. All exterior doorsshall be provided with intrusion alarm sensors, which are to be connected to the radio system alarm reportingsystem. All building alarm connections are to be terminated at a building alarm bus using Type 66 connectorblocks.


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Figure 9-2 Typical Shelter Layout

9.13 Building Systems

9.13.1 HVAC

The heating and cooling system for the radio room shall be sized and selected based on ambientconditions as indicated in the current ASHRAE Handbook Fundamentals for the nearest area applicableand shall include capacity for future building heat loads (equipment racks). The HVAC system shall becapable of maintaining an interior temperature between 70 and 75 degrees Fahrenheit. Heating for theradio room shall be sized to heat the room without equipment heat loads considered. Cooling system isto cool room with equipment, current and future, energized. Future equipment loads shall be assumed tobe approximately 2 kW per additional 2 ft x 2 ft rack space.

The system shall consist of redundant units with either unit being able to carry the load. Redundantlead/lag controls with alternating timer allowing approximately equal operating time on each airconditioning unit shall be provided.

Load calculations shall be based on actual equipment loads, considering anticipated duty cycles andmeasured power consumption under operating conditions.

9.13.2 Fire Alarm System

Shelters shall be equipped with a fire alarm system. The fire alarm system shall meet the requirements ofNFPA 72. Each zone shall have three detectors. When two of the three detectors enter an alarmcondition, all louvers in the zone actuated shall be automatically closed.


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9.13.3 Electrical System

9.13.3.1 Codes and Standards

Electrical and cabling work for each shelter shall conform to all local codes, NFPA 70, NFPA 101, ANSIC2 and local utility company standards.

Where a product is commercially available as a UL-listed device, a UL-listed device shall be used.

9.13.3.2 Electrical System Design

The general design of the electrical system shall be in accordance with the one-line diagram shown inFigure 9-3.

Figure 9-3 Typical Shelter One-Line Diagram

9.13.3.3 Buses

All equipment critical to the proper uninterrupted operation of the communications system shall be servedby the critical bus or panelboard, which shall be served by an uninterruptible power supply (UPS).

All equipment that may accept brief temporary interruptions (such as HVAC equipment) or has its ownintegrated emergency power supply (such as emergency lights) shall be served by the protected bus orpanelboard, which shall be served by an emergency generator.

All other equipment not essential to the operation of the communications system may be served by theservice bus or panelboard, which will be without power during electric service power failures. Servicecircuits shall not be run in the same conduit or raceway as critical or protected circuits.


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The service bus may be eliminated and all circuits that would be served by the service bus served by theprotected bus.

9.13.3.4 Bypass Switches

Manual switches shall be provided to allow complete bypass and isolation of the UPS and the automatictransfer switch for maintenance purposes. The switches shall utilize keyed interlocks (Square D Kirk Keyinterlocks, or equivalent) to prevent simultaneous connection of more than one power source to the bus.Out-of-position switches (i.e. bypass operation) shall be an input to the radio system alarm system.

9.13.3.5 Temporary Backup Generator

Provisions shall be made for placement and connection to the electrical system of a mobile generatoroutside the shelter in case the permanently installed standby generator fails. Standby generatoroperating instructions shall be posted in the room or outdoor cabinet.

9.13.3.6 Surge Suppression

The service entrance and the emergency generator output shall each have independent, appropriatelydesigned surge suppression devices installed. Additionally, because of potential operation with the UPSbypassed, all critical (red) bus branch circuits shall be supplied with surge protection devices at the outputof the UPS. Devices shall incorporate current technology and as a minimum should utilize metal oxidevaristors (MOVs), gas tube devices and/or equivalent avalanche protection. These units shall havecontact alarm and visual indication for device failure.

9.13.3.7 Equipment and Raceways

Minimum conduit size shall be 3/4 in and all except underground conduit shall be of metal with a zinccoating (EMT or heavier construction). Conduits exposed to the outside shall be rigid, not EMT.Underground conduit shall be 2 in or larger rigid PVC with a minimum of 20 percent excess capacity overcode limits, or spare underground conduits shall be included.

9.13.3.8 Receptacles and Plugs

Shelters shall be equipped with one 20-amp double duplex receptacle every 10 feet or closer as requiredby local codes, around the interior perimeter of each shelter. A minimum of two 20-amp circuits shall beprovided for this purpose with one circuit supplied from the protected bus using orange receptacles andone circuit supplied from the service bus using ivory receptacles. One exterior 20-amp GFCI receptacleon its own circuit shall be installed on the service bus. Where power cords are plugged into overheadreceptacles, twist lock components shall be used.

9.13.3.9 Lighting

Shelter interior lighting shall be provided by fluorescent lighting to a level of 50 foot-candles at a workingplane of 30 inches above the floor. The fluorescent light fixtures shall be supplied with 0°F ballasts.

HID exterior lighting is to be mounted on exterior wall at each exterior door. A pole-mounted HID lightfixture shall be installed at the parking location to supply at least 2 foot-candles of light at the vehicles.This light should be equipped with a photocell for dusk-to-dawn operation.

9.13.3.10 Safety

Emergency eyewash stations and fire extinguishers shall be installed in the radio room.


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9.14 Backup Power Systems

9.14.1 Standby Generators

Standby generators shall meet the requirements of a Class 96 (96 hr runtime), Type 60 (powerrestoration in 60 sec), Level 1 (failure could result in loss of human life) emergency power supply system(EPSS) as defined in NFPA 110 and the requirements of NFPA 70, Article 700.

Generators shall be sized to serve 125 percent of current and future facility electrical loads. Futureequipment loads shall be assumed to be approximately 2 kW per additional 2 ft x 2 ft rack space.

9.14.1.1 Generator Location

Generators may be located inside or outside buildings or shelters. Standby generators that are locatedoutside of the building or shelter shall be located to protect against ice, moisture, vehicles, vandalism androdents.

The automatic transfer switch, line surge suppressors and associated equipment should be located insidethe building or shelter unless space limitations dictate otherwise. The system shall be designed tofacilitate on-site full load testing.

9.14.1.2 Generator Installation

Generators located outdoors shall be mounted on a concrete pad according to the generatormanufacturer’s recommendations.

Generators located indoors shall be mounted on spring deflection vibration isolators according togenerator manufacturer’s recommendations. A drip pan shall be installed beneath the unit to collect spillsand leaks.

All electrical connections to the unit shall have a section of flexible conduit for vibration isolation.Generators shall have a drain with a plugged ball valve accessible from the outside of the enclosure fordraining oil.

9.14.1.3 Automatic Transfer Switches

Automatic transfer switches shall perform site load to generator transfer with an adjustable timer of 1 to 5minutes. The transfer switch shall retransfer the site load to restored commercial power with anadjustable timer of 1 to 5 minutes followed by an adjustable 5 to 20 minute generator cool down beforeshut off. A make before break bypass switch shall be provided to disconnect the transfer switch andisolate it from the commercial AC power and all site load equipment. This feature will permit transferswitch maintenance and troubleshooting without disconnecting the AC power from the site equipment.

Operating manuals shall be supplied with each generator.

9.14.1.4 Starting System

Batteries shall be maintenance-free with sealed cells. A battery charger shall be utilized to maintain theamp-hour rating and sufficient starting power of the generator battery when the generator is not running.If water-cooled generators are provided for outdoor installations, crankcase heaters and jacket waterheaters shall be provided to facilitate cold weather starting. All external generators shall have oil panheaters.


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9.14.1.5 Fuel System

The fuel tank shall be of an approved design and installed in accordance with the local building codes. Aliquid propane system may be used; the CONTRACTOR shall meet the requirements of NFPA 58,Liquefied Petroleum Gas Code.

Fuel systems shall meet the requirements of NFPA 110 Section 7.9.

The fuel tank shall be of appropriate size to power and operate 100% of equipment at the site for aminimum 24 hours x 7 days.

9.14.1.6 Noise Abatement

Where standby generators are located within 1000 ft of residences or occupied buildings, generators shallbe of a quiet design, with appropriate mufflers or other devices making the unit suitable for installation inresidential locations. Noise emissions in all locations shall be limited to levels in compliance with stateand local regulations. Outdoor generators shall be installed in sound-attenuating enclosures.

9.14.1.7 Alarms

Safety indications listed in NFPA 110, §5.6.5.2 as Remote Audible shall be inputs to the radio systemalarm system. Standby generator run status shall also be an input to the alarm system. Because sitesare generally unmanned, audible alarms at the sites shall not be required.

9.14.1.8 Spare Parts

To reduce the need for spare parts inventories from various vendors, backup/standby generators shouldbe from the same manufacturer. “High-mortality” spare parts referenced in NFPA 110, §8.2.4 may bestored offsite if typically stocked by the generator owner or the local backup/standby generator repairfacility.

9.14.2 Uninterruptible Power Supplies

At sites with a standby generator, the uninterruptible power supplies (UPSs) shall meet or exceed thefunctional requirements for a Type 0 (non-interruption of power), Class 0.25 (functions 15 min at full load),and Level 1 (protection of human life) device as specified in NFPA 111.

UPSs shall be of proven design. They shall meet the requirements of NFPA 70, Article 700 and therequirements for an Emergency Power System as defined in NFPA 111.

The UPS unit shall continuously protect and condition power for a fully-loaded critical bus during normaloperation. The UPS unit shall power all infrastructure (radio communications system equipment) for aminimum of 8 hours.

9.14.2.1 Emergency Shutoff

The UPS shall have an emergency shutoff switch on the UPS cabinet. Additionally, provisions shall bemade to de-energize the facility by operation of a clearly marked emergency switch in proximity to thecircuit breaker panel. To prevent inadvertent shutoff, two actions shall be required to engage anyemergency UPS shutoff switch (i.e. lift a cover then push a switch, or similar).

9.14.2.2 Bypass Switch

For maintenance and troubleshooting, the UPS shall have an external manual switch that will bypass theUPS AC input to output and disconnect the UPS from the site load and AC input. This will be a make-before-break function switch design in such a way as to prohibit the loss of AC power to the siteequipment during and after the switch transfer. The aforementioned switch shall contain a contact


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closure that will provide an indication that the bypass function has been activated. The contact closureshall be wired to the alarm system.

In the event of a UPS failure or reduction in output voltage, the UPS shall perform an internal automaticbypass from the AC input to the AC output. This function shall be designed so that AC power will becontinuous to the site equipment contingent on the presence of commercial or standby generator ACsources.

9.15 Grounding

All site grounding and lightning protection shall be in accordance with the National Electric Code and thegrounding and surge protection requirements of ANSI J-STD-607-A-2002.

9.15.1 Common Ground System

There shall be only one common ground system at a communications facility. Grounds for all systemsand equipment (including electric service, telephone service, water pipes, etc.) and all metal objects at asite shall be interconnected to equalize voltage rise among all conducting objects at the communicationssite.

The ground system shall be designed to achieve an overall resistance of 5 ohms or less from any point inthe ground system to ground.

9.15.2 Grounding Conductors

All grounding conductor sizes specified are minimum sizes. Flat metal straps or bars may be used inplace of wire where the cross-sectional area of the strap or bar meets or exceeds the cross-sectional areaof the specified wire.

Grounding-conductor insulation shall be green, green with a yellow stripe or marked with green tape oradhesive labels or otherwise colored green at termination points.

Grounding conductors shall be supported or secured at intervals of 3 ft or less.

Grounding conductors shall not be run in metal conduit unless the wire is permanently bonded at bothends of the conduit. PVC conduit is preferred.

9.15.2.1 Exterior Grounding Conductors

Unless otherwise stated, exterior grounding conductors shall be solid or stranded, bare copper. Solidconductors are preferred.

Conductors installed below grade or partially below grade shall be #2 AWG solid. Below-gradeconductors larger than #2 AWG may be stranded. If below-grade conductors are stranded, tinned copperconductors are recommended.

Unless otherwise stated, exterior conductors installed entirely above grade shall be #6 AWG. Insulatedconductors are preferred for above-grade conductors.

Conductors bonded to galvanized steel shall be tinned, bare copper.

9.15.2.2 Interior Grounding Conductors

Interior grounding conductors shall be tinned or untinned stranded copper wire. Interior groundingconductors shall be insulated unless otherwise specified.


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9.15.2.3 Grounding Conductor Bends

Grounding conductor lengths shall be kept as short as possible with the minimum number of bends.Conductor bends shall exceed an 8-in radius with an included angle of at least 90 degrees. Bends madeat connection points shall turn in the direction of earth ground.

9.15.3 Grounding Equipment

Where a product is commercially available as a UL-listed device, a UL-listed device shall be used.

9.15.4 Connections

Above- and below-grade connections to the grounding electrode system shall be made by exothermicwelding or irreversible high-compression connectors.

All other above-grade connections shall be made using exothermic welding, lugs, compressionconnectors, clamps or other approved means. Connectors shall be designed for the size and type ofgrounding conductor(s), the surface being grounded and the metals being bonded. An anti-oxidationcompound shall be applied to the surfaces of all mechanical connections.

Where lugs are used, two-hole lugs are preferred. Lugs may not be stacked; each lug shall be in directcontact with the surface to which it is being bonded.

The removal of galvanization for the purpose of grounding is strictly prohibited.

When making connections between dissimilar metals, precautions must be taken to prevent deteriorationof grounding surfaces or protective surfaces.

9.15.5 Exterior Grounding System

An exterior grounding system consists of a grounding electrode system, tower ground bar, externalbuilding grounding bus bar and grounding conductors from ground bus bars, towers, buildings, fences,cable bridges, generators and fuel tanks.

9.15.5.1 Ground Rods

Ground rods shall be solid copper, hot-dipped galvanized steel, copper-clad steel or stainless steel, atleast 5/8 in diameter and 8 ft. long.

Ground rods shall be driven into the earth using appropriate tools. The depth of the upper end of theground rod shall be at the same depth as the ground ring, at least 30 in below grade. If a ground rodcannot be driven straight down the total length of the ground rod, it shall be driven at an angle not greaterthan 45 degrees. Auguring and backfilling are not permissible unless used in conjunction with doping.

Maximum distance between ground rods shall be twice the length of a single ground rod.

9.15.5.2 Electrolytic Ground Rods

Electrolytic ground rods may be used in locations with poor soil conductivity or limited space wherestandard ground rods are insufficient to provide a low-impedance ground. Electrolytic ground rods shouldbe considered for use in locations where the grounding electrode system will be covered by pavement orconcrete. Electrolytic ground rods shall be UL-listed, maintenance-free and shall meet all federal, stateand local environmental regulations.


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9.15.5.3 Ground Plates

Ground plates may be used in special locations where conditions prevent the use of standard groundrods. Ground plates shall be at least 0.06 in thick with a surface area of at least 2 sq ft. They shall beinstalled at least 30 in below grade.

9.15.5.4 Doping of Ground Systems

Doping of the soil may be necessary to enhance soil conductivity or protect the grounding electrodesystem from highly acidic soils. The doping material is added around the ground rod in an augured holeor around a conductor in a trench. The doping material shall have a constant cured resistivity of 12 ohm-cm or less. It shall set up to a hard, permanent material and shall not decompose or dissolve over time.It shall not require any maintenance after installation. It shall not accelerate corrosion of the groundingsystem. The doping material shall meet all federal, state or local environmental regulations.

9.15.5.5 Grounding Electrode System Conductors

Grounding electrodes shall be interconnected by grounding electrode system conductors to create thegrounding electrode system. Grounding electrode system conductors shall be #2 AWG. Groundingelectrode system conductors shall be installed at least 30 in below grade.

9.15.5.6 Ground Rings

Ground rods shall be interconnected to form a ground ring around each tower and communicationsshelter. Tower ground rings shall be installed at least 2 ft beyond tower foundations. Building groundrings shall be installed 3 ft beyond building foundations or 2 to 6 ft beyond the roof dripline.

All ground rings at a site shall be connected to each other with at least two #2 AWG wire.

9.15.5.7 Ground Radials

Ground radials are recommended at lightning-prone sites, sites with high soil resistivity or sites normallyoccupied. Radials may be 25 to 80 ft in length. They shall be cut to different lengths to preventresonance. Radials shall be equally spaced and radiate from the tower ground ring. They shall beinstalled 30 in below grade. Ground rods shall be installed and connected to the radials separated by nomore than the sum of their lengths.

9.15.6 Grounding of Towers and Other Antenna Support Structures

The following sections provide general instructions for grounding towers and other antenna supportstructures. Special situations, such as the use of cathodic protections systems, shall be designed by aprofessional engineer specializing in the design of these systems.

Drilling holes in towers or loosening tower bolts to install grounding is strictly prohibited.

9.15.6.1 Steel Monopoles

Steel monopoles shall be bonded to a tower ground ring by four #2 AWG wires. The ground ring shallconsist of at least four ground rods.

9.15.6.2 Wooden Poles

Wooden poles shall have a vertical grounding conductor (#2 AWG) installed along the entire length of thepole. The conductor shall be located on the opposite side of the pole from transmission lines or otherconductors. The grounding conductor shall be bonded to a grounding electrode system consisting of atleast two ground rods. The grounding electrode system may be configured as a radial or a ring.


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9.15.6.3 Self-Supporting Towers

Each leg of a self-supporting steel lattice tower shall be bonded to a tower ground ring by #2 AWG wire.The ground ring shall consist of at least one ground rod per leg with additional ground rods as required tokeep the distance between ground rods to less than twice the length of a single ground rod.

9.15.6.4 Guyed Towers

The base of a guyed tower shall be bonded to a tower ground ring by three #2 AWG wire. The groundingconductors shall be bonded to the ground ring within 2 ft of the ground rods. The ground ring shallconsist of at least three ground rods.

At each guy anchor point, a ground rod shall be installed approximately 2 ft from the anchor footing. Guywires shall be bonded to the ground rod by one #2 AWG wire. The grounding conductor shall beconnected to the guy wires using UL-listed mechanical clamps. Exothermic welds are not allowed.

Where the guys are anchored within the fenced site compound, each ground rod shall be tied back to thetower ground ring below ground, using #2 AWG wire.

9.15.6.5 Antenna Support Structures on Buildings

Buildings on which an antenna support structure is mounted shall have a lightning protection systemdesigned and installed in accordance with NFPA 780. A typical lightning protection system has agrounding conductor around the perimeter of the roof and at least two down conductors to the groundingelectrode system. The lightning protection system may be bonded to building steel in at least twolocations in lieu of the down conductors. Metal objects on the roof shall be bonded to the lightningprotection system.

For a roof-mounted, self-supporting steel lattice tower, the tower legs shall be interconnected with #2AWG wire to form a tower ground ring. The tower ground ring (or the base plate of antenna masts orguyed towers) shall be bonded to the lightning protection system by two #2 AWG wires. The conductorsshall be extended in opposite directions and bonded to the lightning protection system within 2 ft of adown conductor or a connection to building steel.

Guy wires associated with towers on top of buildings shall be grounded at their anchor points to thelightning protection system in a similar manner.

9.15.6.6 Ice Bridges

Each support post of an ice bridge shall be bonded to the grounding electrode system by a #2 AWG wire.The ice bridge shall be bonded to each support post by #6 AWG wire. If the ice bridge consists of morethan one section, the sections shall be bonded together by #6 AWG jumpers.

Where the ice bridge is supported by the tower and/or the building and does not have support posts, thefollowing shall apply:

· Where an ice bridge is supported by the tower, it shall be bonded to the tower and electricallyisolated from the building. Bonding to the tower may be accomplished by multiple mechanicalconnections or by bonding the ice bridge to the tower by a #6 AWG wire, to the TGB by a #6AWG wire, or directly to the grounding electrode system by a #2 AWG wire in flexible non-metallicconduit.

· Where an ice bridge is supported by the building, it shall be bonded to the building and electricallyisolated from the tower. At the building, the ice bridge shall be bonded either to the externalground bus bar by a #6 AWG wire or directly to the grounding electrode system by a #2 AWGwire.

· Where an ice bridge is supported by both the building and the tower, the tower end shall beisolated from the tower by an insulating slip-joint device. At the building, the ice bridge shall be


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bonded either to the external ground bus by a #6 AWG wire or directly to the grounding electrodesystem by a #2 AWG wire. At the tower, the ice bridge shall be bonded directly to the groundingelectrode system by a #2 AWG wire in flexible non-metallic conduit.

9.15.6.7 Tower Ground Bus Bar

A tower ground bus bar (TGB) shall be mounted at the base of each tower or antenna support structurebelow the point where transmission lines turn toward the communications building or room. The TGBshall be solid copper at least 2 in wide and 0.25 in thick mounted on 2-in insulators. In locations wherethe tower is not protected from runoff from the TGB, the TGB shall be tinned. The length of the TGB andthe number of conductor mounting holes are determined by the expected current and future number ofconductors to be attached.

The TGB shall be bonded to the grounding electrode system by a #2 AWG tinned, solid, bare copper wirein flexible non-metallic conduit. In addition, the TGB may be bonded to the tower either directly usingapproved hardware or by a jumper.

Additional TGBs may be installed on the tower for the grounding of transmission line grounding kits.These TGBs shall be bonded to the tower by #2 AWG tinned, solid, bare, copper wire.

9.15.6.8 Tower-Top Amplifiers

Tower-top amplifiers shall be grounded to the tower by a #6 AWG wire. Connections to the amplifier shallbe made per manufacturer’s recommendations.

9.15.6.9 Transmission Lines

The outer conductor of each transmission line shall be grounded with appropriate coaxial cable groundingkits. These shall be installed per manufacturer's recommendations at a minimum of three locations:

· At the top of the vertical run near the antenna. The grounding kit grounding conductor shall beconnected to a vertical structural member of the tower using the clamp provided with thegrounding kit or to a TGB using an appropriate two-hole lug.

· At the bottom of the vertical run, just above where the transmission line turns from the towertoward the communications building or room. The grounding conductor shall be connected to theTGB using an appropriate two-hole lug. This point shall be as low to the ground as feasible.

· Immediately outside the cable entrance to the equipment building, just ahead of the coaxialsuppressor. The grounding conductor shall be connected to the external ground bus bar (EGB)using an appropriate two-hole lug.

Additional grounding bonds shall be installed to keep the distance between grounding kits to less than200 ft along the vertical run.

9.15.7 Grounding of Buildings or Shelters

9.15.7.1 Exterior Ground Ring

An exterior ground ring (EGR) shall be installed around the perimeter of each dedicated communicationsbuilding or shelter. The EGR shall incorporate one ground rod at each corner of the building. Asnecessary, additional ground rods shall be added so that the maximum distance between rods is lessthan the sum of the length of the ground rods. A ground rod shall be installed directly below thetransmission line entrance to the building.

9.15.7.2 Exterior Ground Bus Bar

An exterior ground bus bar (EGB) shall be mounted on the exterior of the building below the cableentrance panel. The EGB shall be solid copper at least 2 in wide and 0.25 in thick mounted on 2-ininsulators. The length of the EGB and the number of conductor mounting holes are determined by theexpected current and future number of conductors to be attached.


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The EGB shall be bonded to the grounding electrode system by a #2 AWG wire. A larger size wire orcopper straps are preferred.

As an option, the EGB may be eliminated where a cable entrance panel is installed that includesintegrated coaxial ground clamps.

9.15.7.3 Cable Entrance Panel

The cable entrance panel shall be bonded to the EGB by a #2 AWG wire.

9.15.8 Grounding of Fences

All metal fences, including gates, within 6 ft of the grounding electrode system or any grounded objectshall be bonded to the grounding electrode system as follows:

· Each corner fence post and each gate support post shall be bonded to the grounding electrodesystem by #2 AWG wire.

· Each gate shall be bonded to the gate support post by a flexible copper grounding conductor (#6AWG wire or equivalent). The flexibility of the grounding conductor shall not be compromised bythe bonding process.

9.15.9 Grounding of Metal Objects

The following items must be bonded to the grounding electrode system:· Emergency generator and generator support base· Fuel tanks and metal fuel pipes, whether above or below ground· Electric service and telephone service ground systems· Any other sizable metal object within 6 ft of the grounding electrode system or any grounded

object

9.15.10 Interior Grounding System

9.15.10.1 Single-Point Grounding System

Communications buildings, shelters or equipment rooms shall have a single-point grounding system. Allequipment and metallic objects shall be connected to the exterior grounding system at a single location.

To facilitate creation of a single-point ground, transmission lines, electric service, telephone circuits, etc.shall enter the communications building or shelter in close proximity to one another and the masterground bus bar.

9.15.10.2 Master Ground Bus Bar

A master ground bus bar (MGB) shall be installed below the cable entry panel. The MGB shall serve asthe single-point ground connection for all internal communications system equipment.

The MGB shall be solid copper at least 2 in wide and 0.25 in thick mounted on 2-in insulators. The lengthof the MGB and the number of conductor mounting holes are determined by the expected current andfuture number of conductors to be attached.

The MGB shall be bonded to the EGR by a #2 AWG wire. The grounding conductor shall extenddownward from the MGB and exit the building at a 45-degree angle. The grounding conductor shall berun in flexible non-metallic conduit from the point it passes into the wall until in runs below ground.

9.15.10.3 Secondary Ground Bus Bars

Secondary ground bus bars (SGBs) may be installed in the same room or in other rooms as needed tosimplify connections to the MGB. Equipment may be bonded to the SGB rather than directly to the MGB.


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The SGB shall be at least 2 in wide and 0.25 in thick mounted on 2-in insulators. The SGB shall bebonded to the MGB by a #2 AWG wire.

9.15.10.4 Grounding of Surge Suppressors

Each coaxial surge suppressor installed at the cable entry point shall be bonded to the MGB by a #6AWG wire.

As an option, a secondary ground bus bar (SGB) may be installed below transmission lines in order tofacilitate grounding of multiple surge suppressors. The SSGB shall be bonded to the MGB by a #2 AWGwire.

Some cable entry panels may include an integrated surge-suppressor SGB. This SGB is bonded directlyto the EGR through the cable entry panel, so bonding to the MGB is unnecessary.

9.15.10.5 Interior Grounding Ring

An interior grounding ring (IGR, often called a halo ground) shall be installed around the perimeter of theequipment room. The IGR shall be mounted on 2-in insulators approximately 1 ft below the ceiling or 8 ftabove floor level, whichever is lower. The IGR shall consist of two #2 AWG wires of approximately equallength. There shall be a gap between the two conductors of at least 4 in at the opposite end of the roomfrom the MGB.

9.15.10.6 Connections to the Interior Ground Ring

Items mounted along the perimeter of the equipment room, including the following, shall be bonded to theIGR by a #12 AWG wire:

· Electrical panelboards and transient-voltage surge suppressors (TVSSs)· Telephone terminal block enclosures and surge suppressors· Emergency generators (if located indoors)· Metal battery racks· Doors· Door frames· Ventilation ducts· Water pipes· Electrical conduits· Any significant metal object within 6 ft of any other grounded object

9.15.10.7 Equipment Grounding Bus

An equipment grounding bus (EGB) consists of a conductor bonded to the MGB or SGB and radiatingoutward to equipment locations. The EGB typically runs within cable tray. The EGB may have multipletaps to branch to multiple rows of equipment racks or cabinets. The EGB conductors shall be #2 AWGwire. EGB conductors shall be routed to minimize the distance from the equipment to the MGB or SGB.

9.15.10.8 Rack and Cabinet Ground Bus

A rack or cabinet ground bus (RGB) shall be installed at each rack or cabinet. The RGB shall be #6 AWGwire. The rack or cabinet shall be grounded to the EGB or the RGB by #6 AWG wire.

9.15.10.9 Grounding of Equipment

Each equipment chassis within a rack or cabinet shall be connected to the RGB by #12 AWG wire.Equipment grounds shall not be daisy-chained. Communications equipment shall not be connected tothe IGR.

All equipment, whether mounted in racks or cabinets or in some other manner, shall be connected to theMGB, an SGB or an EGB.


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9.15.10.10 Cable Trays

Cable trays shall be connected to the MGB by a #2 AWG copper wire. Cable tray sections shall bebonded together by #6 AWG copper wire.

9.15.11 Communications Center Grounding

A communications center ground bus (#2 AWG copper wire) shall be run under the flooring for eachequipment row if possible, in a manner to allow each equipment to tie into this ground with a #6 AWGsolid or stranded, green-insulated copper wire. The ground bus shall be short and direct with no sharpbends, and shall not run parallel within 2 in of any power or signal leads. The ground bus shall connect toa single-point master ground bus bar, and then connect to the exterior building ground, except if noexternal ground system is being installed as part of the equipment installation. Any ground systeminstalled shall be effectively connected to the existing building ground or electrical service ground.

Console bays shall be bonded together, and shall be connected to the communications center groundbus with a short, direct run of #6 AWG or larger solid or stranded green-jacketed copper wire, avoidingsharp bends.

9.16 Surge Suppression

All power and communications circuits entering and exiting the communications shelter or room shall be protectedby the application of appropriate surge protective devices (SPDs) employing metal-oxide varistors (MOVs) orsilicon avalanche diodes (SADs).

9.16.1 Transmission Line Surge Protective Devices

All RF transmission lines, including unused spares, must be protected by coaxial SPDs. Transmissionline SPDs shall be located within 2 ft of the entrance to the building, or if the communications equipmentroom is not near the building entrance, within 2 ft of the entrance to the communications equipment room.Coaxial SPDs shall be grounded as indicated above.

9.16.2 Tower-Top Amplifier Protection

TTA protective measures shall be verified with the amplifier manufacturer. An input port surgesuppression device, shall be installed per the manufacturer’s recommendation.

Internal preamplifier output port protective measures shall be verified with the amplifier manufacturer, andoutput port surge suppression devices shall be installed per amplifier manufacturer's recommendations.

Tower-top pre-amps with outputs carrying both DC and RF via the coaxial line shall be protected by animpulse suppressor with DC injection. These units shall be installed according to the manufacturer'sinstructions.

All surge protection devices shall be located and installed so as to be easily replaceable.

9.16.3 Electric Service Panelboard Surge Suppression

A Type 1 transient voltage surge suppressor (TVSS) shall be placed at on the source side of serviceentrance panels, and on the load side of transfer switches or distribution panels. The suppressor shall beinstalled in parallel via a circuit breaker sized according to the manufacturer’s recommendation (typically60-amp) rated for the interrupting current of the panel. The lead lengths from the protective devices shallbe as short as possible. The TVSS enclosure shall be grounded to the IGR with #6 AWG wire. A remotestatus indicator must be available.


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9.16.4 AC Power In-Line Protection

When the above TVSSs are used, no additional TVSSs are required on site. If main/branch panel TVSSis not available, each AC utility power line shall be equipped with a two-way surge protector.

9.16.5 Telephone Lines

All telephone lines, T1 lines, data and control lines (excluding all fiber-optic lines) entering a site shall beequipped with bi-polar, bi-directional SAD surge protectors. The location for these protectors can be atthe equipment or telephone patch panel depending upon the application. For these hazards, protectorsshall be connected with a #6 AWG or larger solid copper wire or strap to either the equipment ground ortelephone patch panel ground.

9.16.6 GPS Receiver

When a GPS receiver with an active antenna mounted outside of the building is employed, a GPS systemcoaxial protector shall be installed to protect against the surge from a GPS antenna. The protector shall belocated between the GPS antenna and GPS receiver with a #6 AWG or larger solid copper wire or strap toconnect to the equipment rack ground.

9.17 Proposal Description

The PROPOSER shall describe the proposed site facilities in detail in the Proposal, including description andspecifications where applicable for the following, as a minimum:

A. Antenna system lightning protectionB. Power requirements and availability of existing powerC. Required equipment floor spaceD. Standby power requirementsE. Power mains surge/lightning protectionF. Control lines surge/lightning protectionG. Facilities access roadsH. Security provisionsI. Environmental control provisions

Collocation of radio facilities with power substations may cause power surges. The CONTRACTOR shall workwith and coordinate with the County’s technical personnel to minimize the effects of such surges.


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Appendix A Proposal Evaluation Categories

A.1 General Evaluation

Initial evaluation of Radio System Proposals will be based on the categories described below. Each Proposalmay receive up to 100 points, allocated as described below.

CategoryPoint

AllocationTotal Cost of Ownership 25Expansion Cost 10System Configuration and Design 20Coverage Adequacy 20Exceptions 5Quality of the Project Team 5Schedule 5Warranty and Maintenance 10Total Points Possible 100

A.1.1 Grounds for Rejection

A proposal may be rejected for any of the following reasons:· The proposal is substantially incomplete.· The proposed system is substantially incomplete, i.e., specified subsystems or interfaces to existing

equipment are not proposed.· The proposed radio system will not provide the capacity to support the number of users specified in the

RFP.· The proposed radio system provides inadequate coverage. Coverage is considered inadequate if the

PROPOSER’s guarantee is 10 percent less than that specified in a single coverage test sector (CTS) orfive percent less in two CTSs. For example, if the specified coverage for a single CTS is 90 percent, thena guarantee of less than 80 percent is inadequate. If specified coverage for two CTSs is 90 percent, thenguarantees of 85 percent for both are inadequate.

· The proposed radio system fails to substantially provide the specified functionality. For example, atrunked radio system that fails to provide a busy queue would not substantially provide the specifiedfunctionality.

· The PROPOSER’s schedule is unrealistic. A schedule may be deemed unrealistic if important tasks ormilestones are omitted or if insufficient time is allocated to tasks, especially to tasks such as siteacquisition.

A.1.2 Evaluation Categories

A.1.2.1 Total Cost of Ownership

Total cost of ownership (TCO) is a combination of initial contract costs and operations and maintenance(O&M) costs of the system for five years.

Initial contract costs include all costs associated with the acquisition, implementation and first-yearoperation of the base system. O&M costs include all costs associated with continued operation of thesystem for five years.

The following costs will be included in the calculation of TCO:


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· purchase or lease of sites· lease of equipment room and/or tower space· development of physical facilities· purchase or lease of telecommunications connectivity· regulatory fees· utilities· generator fuel· maintenance contracts· replacement of mobile and portable radios

Where these costs are not included in the Proposal, they will be estimated by the evaluation team.

The following costs will not be included in the calculation of TCO:· contingent discounts· options identified in the RFP· options offered by the PROPOSER· expansion costs as defined below

Points will be awarded to each proposal based on the following formula:

0PTCOTCO

MinTCOPTCOn

n ´=

Where- PTCOn is the points awarded to Proposal n for this subcategory;- MinTCO is the lowest Five-Year Running Costs of all valid proposals;- TCOn is the TCO of Proposal n; and- PTCO0 is the points allocated to this category.

A.1.2.2 Expansion Costs

Expansion costs include the following:· recurring and non-recurring costs associated with the acquisition and operation of additional fixed

and non-fixed equipment to be acquired in the next five years; and· the cost or cost differential associated with all options identified in the RFP.

These costs will be estimated based on pricing information included in the Proposal. The estimate will becalculated using the proposed equipment prices where the proposed equipment is compliant with theRFP. Where proposed equipment is not compliant, the cost will be estimated based on published listprices for compliant equipment. If published list prices are unavailable for compliant equipment, theevaluation team will estimate the cost of compliant equipment.

Points will be awarded to each proposal according to the following formula:

0PExpCostExpCost

MinExpCostPExpCostn

n ´=

Where- PExpCostn is the points awarded to Proposal n for this category;- MinExpCost is the lowest Expansion Costs of all valid proposals;- ExpCostn is the Expansion Costs of Proposal n; and- PExpCost0 is the points allocated to this category.


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A.1.2.3 System Configuration and Design

Each Proposal that provides a workable system design will be awarded half of the points in this category.

The remaining half of the points will be awarded based on the higher score obtained by one of thefollowing two methods:

1. Two points will be deducted for each major exception; or2. Points will be awarded based on the following formula:

20

21

21 PConfigEEE

EEEEPConfigN

nNn ´

+¼++-+¼++

=

Where- PConfign is the points awarded to Proposal n for this category;- En is the number of major exceptions found in Proposal n;- N is the number of valid proposals; and- PConfig0 is the points allocated to this category.

The following are examples of major exceptions. This is not meant to be an exhaustive list:· Failure to propose all equipment and services necessary to provide a complete and working

system as specified in the RFP;· Proposing a system whose modes of operation affect the ability of the user to perform his duties

safely and efficiently;· Offering maintenance and warranty service that is significantly less than that specified in the RFP;· Proposing a grade of equipment that fails to meet specifications at numerous points when the

PROPOSER has in its product line equipment that would more readily meet the specifications;· A system configuration that grossly affects dependability;· Coverage guarantees that are 10 percent less than that specified in one service area or five

percent less than that specified for two service areas; or· System traffic loading capacity 10 percent less than that specified for any radio frequency

subsystem (RFSS).

A.1.2.4 Coverage Adequacy

Evaluation points will be awarded according to coverage guaranteed. All PROPOSERs meeting thecoverage specification will be provided 100 percent of the points for this category.

For proposals not meeting the coverage specification, a one-point deduction shall be assessed for eachone percent inadequacy in meeting the specification in any service area.

A.1.2.5 Exceptions

Points will be awarded based on the following formula:

( ) ( ) ( ) ( )( ) ( ) ( ) 0

2211

2211 PExcepteEeEeE

eEeEeEeEPExceptNN

nnNNn ´

++¼+++++-++¼++++

=

Where- PExceptn is the points awarded to Proposal n for this category;- En is the number of major exceptions found in Proposal n;- en is the number of minor exceptions found in Proposal n; and- N is the number of valid proposals; and- PExcept0 is the points allocated to this category.


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Evaluation of whether an exception is major or minor is at the discretion of the evaluation team.

A.1.2.6 Quality of the Project Team

The technical evaluation team will make a judgment as to the quality and capability of the PROPOSER’sproject team, and this judgment will be used to determine points awarded. In making this judgment, thetechnical evaluation team will take into consideration the opinions of past and present customers of thePROPOSER and its subcontractors and past performance on similar projects.

A.1.2.7 Schedule

All points in this category will be awarded to each PROPOSER that proposes a schedule that meets orexceeds the specified schedule. If the proposed schedule does not meet the schedule, points will beawarded based on the following formula:

If Schedn ≤ RFPSched, then

0PSchedPSched n =

If RFPSched < Schedn < 2 x RFPSched, then

÷øö

çèæ -´=

RFPSchedSchedPSchedPSched n

n 20

If Schedn ≥ 2 x RFPSched, then

0=nPSched

Where- PSchedn is the points awarded to Proposal n for this category;- RFPSched is the number of days in the schedule specified in the RFP- Schedn is the number of days in the schedule proposed in Proposal n; and- PSched0 is the points allocated to this category.

A.1.2.8 Warranty and Maintenance

Half of the points in this category will be awarded to each PROPOSER who meets all warranty andmaintenance requirements of the RFP, including the specified response times. Any PROPOSER notmeeting all warranty specifications will have points deducted based on the evaluation team’s judgment ofthe severity of the warranty exception.

The remainder of the points will be awarded based upon the evaluation team’s judgment of the qualityand capabilities of the service organization that will be performing warranty and maintenance service.This judgment will take into consideration the opinions of present and past customers of the serviceorganization, past performance on similar projects, length of time in the area, and any recent change inthe service organization.

A.2 Final Selection

Final selection will be made by the COUNTY. The COUNTY may reject any or all Proposals deemed not to meetthe objectives of this RFP, or may accept any Proposal which, in its opinion, best meets its needs.


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Appendix B Compliance Statement (sample)

Example below:

Section Title

Proposer Response

Com

ply

Exce

ptio

n

N/A

Explanation1 General Instructions1.1 Purpose1.2 Project Overview and Background1.3 Definitions1.4 Procurement Schedule1.5 Single Point of Contact1.6 Mandatory Pre-Proposal Conference1.7 Site Visits1.8 Answers and Addenda1.9 Instructions for Submitting Proposals1.10 Withdrawal of Proposals1.11 Technical Proposal Evaluation1.12 Technical Proposal Questions1.13 Oral Presentations1.14 Price Proposal Evaluation1.15 Intent to Award1.16 Contract Negotiations1.17 Contract Execution1.18 RFP Property of the County1.19 Rights to Submitted Material1.20 Confidentiality1.21 Incurred Costs1.22 Proposal Errors and Irregularities1.23 Open Procurement1.24 Alternate Proposals1.25 OptionsTable 1-1 Procurement Schedule2 Proposal Instructions2.1 Proposal Outline2.2 Technical Proposal2.2.1 Introduction and Letter of Transmittal2.2.2 Point-by-Point Response2.2.2.1 Compliance Statement2.2.2.2 Additional Instructions2.2.3 Additional Information2.3 Price Proposal2.3.1 Price Forms2.3.2 Proposal Surety


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Appendix C Price Proposal Instructions

The PROPOSER shall enter prices for the proposed system(s), equipment, software and services on the priceforms and in the Microsoft Excel workbooks provided. A separate workbook to be completed is provided withthe RFP documents for the P25 Phase 2 Trunked Simulcast and P25 Conventional Simulcast options. ThePROPOSER may generate their completed pricing forms from the spreadsheets if desired.

In all cases, the numbers on the hard copy sheets shall be considered as firm and correct.

The following instructions apply, as appropriate, to all of the price pages:

· The PROPOSER shall include all costs for the system or systems proposed.

· All equipment required for a complete operational system as described in the specifications shall beassumed to be included in the total system cost. Any equipment or work included in PROPOSER’s scopeof work, but omitted from the pricing sheets, shall be considered included at no additional charge.

· Items with no associated cost shall be indicated by zero (0) dollars in the appropriate cost column.

· Items that are not required or not applicable to the proposed system or systems shall be noted as “N/A”and no costs shall be included for these items.

· PROPOSER shall break down costs into the provided line items. For equipment or services that do notmatch any of the provided line items, PROPOSER shall add these items to one of the lines provided for“other items” in the most relevant section. These added items shall not contain any of the equipment orservices requested in the provided line items.

· In case of calculation errors or inaccuracies in the submitted pricing forms, the unit pricing shall prevail.

· When multiple hardware or software configurations of an item are included, PROPOSER shall list eachseparately priced configuration as a separate line item, with the differences detailed in thedescription/notes column. Antenna systems and items that are priced on a per-unit length are exemptfrom this requirement.

· PROPOSER shall include in the description/notes column a description of what is included in each lineitem. This description shall be of sufficient detail to allow a person with knowledge of relevant technology,but no knowledge of PROPOSER’s product line, to understand what equipment and functionality isincluded in the line item. If the name of the line item is sufficient to convey this information, a descriptionis not required. For example:

o A base station description might include the marketing name, the type of base station (VHFConventional narrowband), and any options included.

o A generator description might include the marketing name of the generator, the rated output, andthe fuel type.

o Grounding kits would not require a description.


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C.1 General SetupThe price forms may be found the Microsoft Excel workbook files named “[PROPOSER’s Name] AlleghanyCounty RFP Appendix C Price Proposal.xls” on the procurement website.

C.2 Color DefinitionThe colors black, gray and white are used throughout this workbook to simplify data entry. Data or text shallonly be entered into gray cells. Text and data shall not be entered into cells that are not gray. All other cellswill be protected against editing.

Some gray cells already contain text that is intended to instruct or guide PROPOSER. This text may be deleted.

C.3 Project InformationThe first worksheet in the pricing workbooks is labeled “Project Info” and should be completed first. ThePROPOSER will enter site names and project information into the gray cells (see Figure C-1).

Figure C-1: Project Information Worksheet

C.4 Base Quote TotalsThe worksheet labeled “Project Summation” is used to display all the section totals (i.e., physical facilities, LMR,microwave, etc.), total base system, system discount, grand total, project options, and maintenance. Projectoptions and maintenance are not summed into the grand total price.


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The worksheet calculates the total system price based on the information entered in the other worksheets (seeFigure C-2). This page is for display purposes only and is locked.

Figure C-2: Project Summation Worksheet

C.5 Site Related CostsWorksheets are included for the following categories of systems, equipment, software and services:

· Physical facilities· LMR system· Connectivity network· Dispatch/console system(s)· LMR subscriber equipment

These worksheets shall be used to enter all related costs for systems, equipment, software and services for thatcategory. This includes the following:

· Equipment· Installation· Testing· Project management· System design/engineering· First-year warranty costs· Cutover support· Training· Site management


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· Database management and programming

Related service costs shall be entered on a per site basis.

Each of these worksheets has a similar format as shown in Figure C-3.

Figure C-3: Site-Related Cost Sheet Layout

Columns A and B list equipment and installation totals per individual line item. Cells A3 and B3 will sum allequipment and installation costs for the entire category. Cell A2 sums cells A3 and B3 together. The total fromcell A2 is reported on the “Project Summation” worksheet.

Columns D and E will list numbers and titles for each line item.

Column F provides space for PROPOSER to include description/notes on each line item. A separate worksheethas been provided at the end of the workbook for additional notes. PROPOSER may use this space for longdescriptions/notes of line items. When doing so, PROPOSER shall enter the section (worksheet) that is beingreferenced in column C, and the designated “Note Ref #” of the line item in column D.


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To the right of column F, each site is listed, with five columns dedicated to each site. The first three columns aregray and require PROPOSER input: The first column is for equipment per unit costs; the second column is forinstallation per unit cost; and the third column is for the quantity of units. The fourth and fifth columns calculatetotal equipment and installation costs for that line item at that site.

The two cells in columns four and five above the site name total equipment and installation costs per site. Abovethese cells is a single cell that totals both equipment and installation costs per site.

C.6 Project Discount WorksheetThis worksheet is to be used by the PROPOSER to insert any discount associated with the proposed systemdesign. The PROPOSER has the option of breaking the system discount out into individual discounts or providesa lump sum discount.

Column A will totals per discount for all individual line items. Cell A3 sums all the discounts. Cell A2 is thenegative of A3 and is pulled into the “Project Summation” worksheet as a negative number. This negativenumber will be added from the total base quote cost into the grand total costs.

There is one column for the discounts. The column is shaded gray and requires an input (see Figure C-4).

Figure C-4: Discount Worksheet

C.7 Maintenance-Related Costs (Years 2 through 5)The worksheet labeled “Maintenance” is to be used for maintenance-related costs. This worksheet breaksmaintenance cost out from year 2 to year 5. The maintenance cost will be pulled into the “Project Summation”worksheet in cell C25. This cost will not be added into the grand total cost.

Columns A and B list the totals per equipment for all individual line items. Cell A5 sums all the equipment cost,and cell B5 sums all the spare parts cost for the entire design. Cell A4 adds both the equipment and spare partscost together.


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If there is a note that needs to be added next to an item, enter the designated note number next to the line item incolumn C and insert the note in the worksheet labeled “Notes” at the end of the workbook.

There are a total of two columns for the maintenance related design. The two columns are shaded gray andrequire an input. In the first column are cells to enter the equipment maintenance cost and in the second columnare cells to enter the equipment spare parts cost per maintenance year.

There are two cells located in row 5: one cell that sums the equipment maintenance cost, and one cell that sumsthe spare parts cost. In row 4 is a cell that will add the equipment and spares cost together and provide a totalcost per maintenance year (see Figure C-5).

Figure C-5: Maintenance Worksheet

C.8 Project OptionsThe worksheet labeled “Project Options” is to be used for options that are specified in the RFP. Columns A and Blist the totals per equipment for all individual line items. Cell A5 sums all the equipment cost, and cell B5 sums allthe installation cost for the options. Cell A4 adds both the equipment and installation cost together. Cell A4 willbe pulled into the “Project Summation” worksheet. This cost will not be added into the grand total cost.

If there is a note that needs to be added next to an item, enter the designated note number next to the line item incolumn C and insert the note in the worksheet labeled “Notes” at the end of the workbook.


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There are a total of two columns for options. The two columns are shaded gray and require an input. In the firstcolumn are cells to enter the equipment cost, and in the second column are cells to enter the equipmentinstallation cost per option (see Figure C-6).

Figure C-6: Project Options Worksheet

C.9 Mandatory Unit PricingThe PROPOSER shall submit separate mandatory unit pricing for all subscriber (non-fixed) equipment productlines and unit installation costs that may be used for future purchasing.

This pricing will not be part of the base quote total and will only be used as a reference in future purchasing by theCounty.

The PROPOSER shall provide pricing for all options for subscriber equipment. In cases where the price of theoption differs between units, the PROPOSER shall list each possible price for that specific option as a separateline item.


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C.10 NotesThe worksheet labeled “Notes” is to be used by the PROPOSER to enter any notes that it may have. In the cellsin column C, the section (worksheet) that the note is referencing shall be entered here. The note referencenumber that has been entered in the “Note Ref. #” in column C of the sections shall be entered in column D. Andthe note shall be entered into the cells in column.


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Appendix D Bid Bond Form

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we , as Principal,

hereinafter called the Principal, and , a Corporation duly organized under

the laws of the State of as Surety, hereinafter called the Surety, are held

and firmly bound unto Alleghany County, Virginia as oblige, hereinafter called the COUNTY, in the

amount of Dollars ($ ), for the payment of which

amount and truly to be made, the Principal and the Surety, bind ourselves, our heirs, executors,

administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted a Proposal for

NOW THEREFORE, if the COUNTY shall accept the Proposal of the Principal and the Principal

shall enter into a Contract with the COUNTY in accordance with the terms of said Proposal, and give

such bond or bonds as may be specified in the RFP and Contract Documents with good and sufficient

surety for the faithful performance of such Contract and for the prompt payment of labor and materials

furnished in the prosecution thereof, or in the event of the failure of the Principal to enter into such

Contract and give such bond or bonds the Surety shall, upon demand forthwith, pay to the COUNTY

the amount set forth above. The Principal shall pay the COUNTY the difference not to exceed the

penalty hereof between the amount specified in said Proposal and such larger amount for which the

COUNTY may in good faith contract with another party to perform the work covered by said Proposal,

then this obligation shall be null and void, otherwise to remain in full force and effect.

SIGNED AND SEALED this day of , ____ in the presence of:

Witness Witness

(SEAL) (SEAL)Principal Surety

Title Title


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Appendix E Radio Service Shop Questionnaire

Please enter information in every space provided. Attach additional sheets if necessary. Enter "None" ifappropriate.

Company Information

Name and Phone Number of ShopOwnerMain Contact Person

Address of Radio Service ShopOther affiliated shops

In the areaOutside the area

Years at this LocationYear Shop Began BusinessVendor Affiliations

MajorMinor

Vendor Lines ServicedPrimary Service LineSecondary Service Line(s)Parts Stock (Value of Inventory)

Primary Service LineSecondary Service Line

Gross Income Breakdown% Sales% Service

Attach either Dunn & Bradstreet Report, or Balance Sheet plus Income Statement.


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Facilities

Sales Area (sq ft)Office Area (sq ft)Vehicle Bay Area (sq ft)

Number of BaysTest Bench Area (sq ft)

Number of Equipped BenchesParts Storage Area (sq ft)

Screen Room (sq ft)

Personnel at Local Facility

Lead Technician/ManagerNameYears ExperienceCertificationSchools or Military TrainingSystems Expertise

Journeyman TechniciansNumber of Full Time TechniciansYears of Experience List on Separate SheetCertification Level List on Separate SheetTraining Level List on Separate Sheet

Number of Full Time InstallersNumber of Sales PersonnelNumber of Clerical PersonnelOther Applicable Personnel List on Separate Sheet

Appropriate Personnel at Other Locations List on Separate Sheet


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Test Equipment

List operational and calibrated test equipment normally available at each position. Indicate with an asterisk whichRF test equipment is capable of 151-174 MHz, 380-512 MHz, 700 MHz, 800 MHz and 900 MHz.

Equipment Test Bench #1 Test Bench #2 Test Bench #3Service Monitor

30 Amp (Minimum) Power Supply3 Amp SupplyPort. Test FixtureMobile Test FixtureDesoldering Station100 MHz Scope, DTRF VoltmeterDigital VOMWattmeterAudio Signal GenRF Spectrum AnalyzerRF CounterAudio CounterTime Domain ReflectometerRF Return Loss Bridge

Equipment Vehicle Bay #1 Vehicle Bay #2 Vehicle Bay #3

Service Monitor30 Amp (Minimum) Power Supply

Mobile Test FixtureDesoldering Station100 MHz Scope, DTRF VoltmeterDigital VOMWattmeterAudio Signal GenRF Spectrum AnalyzerRF CounterAudio Counter


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Equipment Mobile Test Facility (Van)

Service Monitor100 MHz Scope, DTWattmeterAudio Signal GenAudio VTVMDigital VOMData Test Set


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Appendix F Existing FCC Licenses

Alleghany County Existing UHF Frequencies

Frequency Type Call Sign453.2625 Control Station WQBN832453.3000 Fixed Base/Mobile WPMW634453.9750 Fixed Base/Mobile WPMW998458.1000 Mobile KIF431458.3000 Mobile WPMW634458.3625 Control Station WQBN832458.9750 Mobile WPMW998469.9500 Mobile WQLQ635469.9750 Mobile WQLQ635

City of Covington Existing UHF Frequencies

Frequency Type Call Sign453.2125 Fixed Base/Mobile WPPB855453.4000 Fixed Base/Mobile WPQA311453.6875 Fixed Base WPPB855453.7875 Fixed Base/Mobile WPPB855458.1000 Mobile KNCK672458.1500 Mobile KNCK672458.2000 Mobile KNCK672458.2125 Fixed Base/Control Station/Mobile WPPB855458.3000 Mobile WNKU882458.3250 Mobile WQVQ943458.4000 Mobile WPQA311458.5000 Mobile KNCK672458.5875 Mobile WQVQ943458.6875 Control Station/Mobile WPPB855458.7500 Mobile WQVQ943458.7875 Fixed Base/Control Station/Mobile WPPB855458.8375 Mobile WQVQ943460.1125 Fixed Base/Mobile WPPB855460.2000 Fixed Base/Mobile WPPB855460.2375 Fixed Base WPPB855460.4750 Fixed Base/Control Station/Mobile WPPB855465.0625 Mobile WQVQ943465.1125 Control Station/Mobile WPPB855465.1625 Mobile WQVQ943


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Frequency Type Call Sign465.2000 Control Station/Mobile WPPB855465.2375 Fixed Base/Control Station/Mobile WPPB855465.2875 Mobile WQVQ943465.3375 Mobile WQVQ943465.3625 Mobile WQVQ943465.3875 Mobile WQVQ943465.4250 Mobile WQVQ943465.4375 Mobile WQVQ943465.4750 Control Station/Mobile WPPB855465.5875 Mobile WQVQ943

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About AECOM

AECOM (NYSE: ACM) is built to deliver a better world. We design, build,finance and operate infrastructure assets for governments, businesses andorganizations in more than 150 countries.

As a fully integrated firm, we connect knowledge and experience acrossour global network of experts to help clients solve their most complexchallenges.

From high-performance buildings and infrastructure, to resilientcommunities and environments, to stable and secure nations, our work istransformative, differentiated and vital.

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Contact

Cheryl Giggetts, CHS-III, PMPD 434-582-5506M [email protected]

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