PUBLIC NOTICE IN ACCORDANCE WITH THE ... - Wheeling, IL

PUBLIC NOTICE IN ACCORDANCE WITH THE APPLICABLE STATUTES OF THE STATE OF ILLINOIS AND

ORDINANCES OF THE VILLAGE OF WHEELING, NOTICE IS HEREBY GIVEN THAT

THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF WHEELING

WILL BE HELD ON MONDAY, FEBRUARY 2, 2015 AT 6:30 P.M. IN THE BOARD ROOM, WHEELING VILLAGE HALL, 2 COMMUNITY BOULEVARD, WHEELING, ILLINOIS VILLAGE PRESIDENT DEAN S. ARGIRIS PRESIDING

DURING WHICH MEETING IT IS ANTICIPATED THERE WILL BE DISCUSSION AND CONSIDERATION OF AND, IF SO DETERMINED, ACTION UPON

THE MATTERS CONTAINED IN THE FOLLOWING:

1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL FOR ATTENDANCE 4. APPROVAL OF MINUTES Special Meeting of January 12, 2015

5. CHANGES TO THE AGENDA 6. PROCLAMATIONS, CONGRATULATORY RESOLUTIONS AND AWARDS

Proclamation: Ted Scanlon Day – February 3, 2015

7. APPOINTMENTS AND CONFIRMATIONS 8. ADMINISTRATION OF OATHS 9. CITIZEN CONCERNS AND COMMENTS 10. STAFF REPORTS 11. CONSENT AGENDA - All items listed on the Consent Agenda are considered to be routine by

the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered after all other Agenda items.

A. Ordinance Authorizing a First Amendment to the Redevelopment Agreement between the

Village of Wheeling and WTC LLC for the Development of Land at 351 W. Dundee Road, Wheeling, IL Comprising a Part of the Town Center II TIF District of the Village of Wheeling, Cook and Lake Counties, Illinois

12. OLD BUSINESS NONE 13. NEW BUSINESS All listed items for discussion and possible action A. Ordinance Granting a Variation from Title 19, Zoning, of the Wheeling Municipal Code to

Reduce the Required Amount of Covered Parking for a Multi-Family Building – 1450 W. Hintz Road (currently 2418–2422 W. Hintz Road) [Docket No. 2014-22]

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Page 2 02/02/15 B. DISCUSSION RE: Sales and Service of Alcoholic Beverages in Heritage Park C. DISCUSSION RE: Proposed Amendments to Title 4, Section 4.32 (Alcoholic Liquor Dealers) D. DISCUSSION RE: Congregate Dining Program E. Resolution Authorizing Change Order No. 2 and Final to the Contract with Insituform

Technologies USA, LLC for the Jointly Bid 2014 Sewer Lining Project F. Resolution Accepting a Contract with L&T Painting for the Rehabilitation and Recoating of

North Receiving Station (NRS) G. Resolution Authorizing Acceptance of the Suburban Purchasing Contract for the Purchase

of Four (4) 2015 Ford Utility Police Interceptors and One (1) Police Interceptor Sedan from Currie Motors

H. Resolution Authorizing Acceptance of Suburban Purchasing Cooperative Contract #142 for

the Purchase of Two (2) 2015 Ford F-250 4X4 Super Duty Pickup Trucks from Currie Motors I. Resolution Authorizing the Village President and Clerk to Execute a Tolling Agreement with

the Illinois Metropolitan Investment Fund J. Resolution Approving the Continued Participation in the Suburban Tree Consortium and for

the Purchase and Installation of Parkway Trees for FY 2015 14. OFFICIAL COMMUNICATIONS 15. APPROVAL OF BILLS January 8–28, 2015 16. EXECUTIVE SESSION 17. ACTION ON EXECUTIVE SESSION ITEMS, IF REQUIRED 18. ADJOURNMENT

THIS MEETING WILL BE TELEVISED ON WHEELING CABLE CHANNELS 17 & 99 IF YOU WOULD LIKE TO ATTEND A VILLAGE MEETING BUT REQUIRE AN AUXILIARY AID,

SUCH AS A SIGN LANGUAGE INTERPRETER, PLEASE CALL 847-499-9085 AT LEAST 72 HOURS PRIOR TO THE MEETING.

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PPRROOCCLLAAMMAATTIIOONN

VVIILLLLAAGGEE OOFF WWHHEEEELLIINNGG

Ted Scanlon Day – February 3, 2015

WHEREAS, Theodore C. “Ted” Scanlon served as President of the Village of Wheeling from 1965 to 1977; and WHEREAS, during his long tenure, President Scanlon’s wise, even‐keeled, and compassionate leadership was a tremendous asset to Wheeling as it grew into the vibrant community it is today; and WHEREAS, President Scanlon was recognized and respected by his peers throughout the region, where his service included a term as president of the Northwest Municipal Conference; and WHEREAS, Ted Scanlon’s leadership at the Village was only one of his many notable contributions to his nation, region, and community, which also included service in the United States Army during World War II; founding membership in Saint Joseph the Worker Parish and the Knights of Columbus Regina Chapter, where he was the first Grand Knight; and a longstanding role as Wheeling’s town milkman; and WHEREAS, Ted Scanlon’s tenure as Village President continued an ongoing family tradition of service to Wheeling which is still in evidence today; and WHEREAS, Ted Scanlon was an exemplary citizen and public servant of in whom the entire Wheeling community can rightfully take pride; NOW, THEREFORE, I, Dean Argiris, President of the Village of Wheeling, Illinois, Counties of Cook and Lake, State of Illinois, do hereby celebrate Ted Scanlon’s lifetime of service, and call upon the Wheeling community to join me in honoring his memory in recognition of his significant contributions.

DATED at the Village of Wheeling this 3rd day of February, 2015. Dean S. Argiris, Village President ATTEST:

Elaine E. Simpson, Village Clerk

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VILLAGE OF WHEELING LEGISLATIVE COVER MEMORANDUM

AGENDA ITEM NO(S): (To be inserted by Deputy Clerk) DATE OF BOARD MEETING: February 2, 2015 TITLE OF ITEM SUBMITTED: An Ordinance Authorizing a First Amendment to

the Redevelopment Agreement between the Village of Wheeling and WTC LLC for the Development of Land at 351 W. Dundee Road, Wheeling, IL Comprising a Part of the Town Center II TIF District of the Village of Wheeling, Cook and Lake Counties, Illinois

SUBMITTED BY: James V. Ferolo-Klein Thorpe and Jenkins BASIC DESCRIPTION OF ITEM: The Ordinance authorizes the President to execute a

First Amendment to the Urban R2 Redevelopment Agreement. The Amendment extends the time for Final PUD Approval from February 26, 2015 to August 26, 2015. The overall schedule for completion of the Project is amended as well. Completion of the residential building has been pushed back three months to July of 2017. Completion of the theater is pushed back six months to July of 2017. Other components of the development are undergoing similar schedule changes of three to six months.

EXHIBIT(S) ATTACHED: Ordinance, First Amendment, and Board

Memorandum RECOMMENDATION: Approval SUBMITTED FOR BOARD APPROVAL: Village Manager

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340793_1

MEMORANDUM

To: Board of Trustees, Village of Wheeling From: James V. Ferolo-Klein, Thorpe and Jenkins, Ltd. Re: Town Center RDA Amendment Date: February 2, 2015

The original Project Schedule was as follows: August 1, 2015-Commence underground infrastructure construction November 1, 2015 – Commence residential construction November 1, 2015– Underground infrastructure complete March 1, 2015 – Commence Flex Brewhouse construction November 1, 2016 – Commence Village Green construction November 1, 2016– Commence retail pad construction February 1, 2017 – Village Green complete February 1, 2017 – Flex Brewhouse complete May 1, 2017 – Residential Building complete August 1, 2018 – Remaining Retail pads complete The revised Project Schedule is as follows: February 1, 2016 – Commence underground infrastructure construction July 31, 2016 – Commence residential construction and parking July 31, 2016 – Underground infrastructure complete November 30, 2016 – Commence Flex Brewhouse construction July 30, 2017 – Commence Village Green construction July 31, 2017 – Commence Retail pad construction October 30, 2017 – Village Green complete October 31, 2017 – Flex Brewhouse complete January 31, 2018 – Residential construction complete April 30, 2019 – Retail pads complete

20 N. Wacker Drive, Ste 1660 15010 S. Ravinia Avenue, Ste 10

Chicago, Illinois 60606-2903 Orland Park, Illinois 60462-5353

T 312 984 6400 F 312 984 6444 T 708 349 3888 F 708 349 1506

EXECUTIVE SUMMARY

The Developer of the Town Center Development has requested that a revised Project Schedule be incorporated into the RDA in order to account for the delays encountered due to the pipeline relocation feasibility study and ultimate relocation, if necessary. According to the First Amendment, the date for final PUD approval is pushed back to August 26, 2015 from February 26, 2015. The balance of the Project Schedule is amended as reflected below.

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ORDINANCE NO. _____________

AN ORDINANCE AUTHORIZING A FIRST AMENDMENT TO THE

REDEVELOPMENT AGREEMENT BETWEEN THE VILLAGE OF WHEELING AND WTC LLC FOR THE DEVELOPMENT OF LAND AT 351 W. DUNDEE ROAD,

WHEELING, IL COMPRISING A PART OF THE TOWN CENTER II TIF DISTRICT OF THE VILLAGE OF WHEELING, COOK AND LAKE COUNTIES, ILLINOIS

BE IT ORDAINED, by the President and Board of Trustees of the Village of Wheeling Cook and Lake Counties, Illinois, as follows: SECTION 1: The President and Board of Trustees of the Village find as follows:

A. The Village of Wheeling (hereinafter referred to as the “VILLAGE”) is a home rule municipality pursuant to Section 6(a) of Article VII of the Constitution of the State of Illinois and is authorized to exercise and perform any function pertaining to its government and affairs.

B. The State of Illinois has adopted tax increment financing pursuant to the Tax

Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1 et seq., as from time to time amended (hereinafter referred to as the “TIF ACT”).

C. Pursuant to its home rule powers and in accordance with the TIF ACT, on July 7,

2014, the corporate authorities of the VILLAGE adopted Ordinance Numbers 4866, 4867, and 4868 in accordance with the TIF ACT and its home rule powers, approving a tax increment redevelopment plan and project, designating a tax increment redevelopment project area and adopting tax increment financing relative to the VILLAGE’S TOWN CENTER II TIF DISTRICT (hereinafter referred to as the “TOWN CENTER II TIF DISTRICT”) for redevelopment and revitalization of a portion of the corporate limits of the VILLAGE, (hereinafter referred to as the “REDEVELOPMENT PROJECT AREA”).

D. WTC, LLC (hereinafter referred to as the “DEVELOPER”) desires to redevelop a

portion of the REDEVELOPMENT PROJECT AREA, (hereinafter referred to as the “SUBJECT PROPERTY”) on which the DEVELOPER intends to construct a mixed use project including a 300 unit luxury apartment building, movie theater, restaurants and retail establishments (hereinafter referred to as the “DEVELOPMENT”).

E. On August 4, 2014, the VILLAGE approved a Redevelopment Agreement,

between the DEVELOPER and the VILLAGE, which sets forth the terms and conditions pursuant to which the DEVELOPER will proceed with the

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DEVELOPMENT (hereinafter referred to as the “REDEVELOPMENT AGREEMENT”).

F. Due to some unforeseen issues that will cause delays in zoning approval and completion of the DEVELOPMENT, it is necessary to amend certain sections of the REDEVELOPMENT AGREEMENT to incorporate the amended schedule.

G. In accordance with the TIF ACT and the VILLAGE’S home rule powers it is in

the best interest of the VILLAGE to approve the FIRST AMENDMENT TO REDEVELOPMENT AGREEMENT, pursuant to the TIF ACT.

SECTION 2: Based upon the foregoing, and pursuant to the TIF ACT and the VILLAGE’S home rule powers, a FIRST AMENDMENT TO REDEVELOPMENT AGREEMENT that is in substantial conformity with the FIRST AMENDMENT TO REDEVELOPMENT AGREEMENT attached hereto as EXHIBIT A is hereby approved, with all final changes subject to the approval of the Village Manager. The President and Clerk of the VILLAGE are authorized and directed to execute and deliver such other instruments, once finalized, including said FIRST AMENDMENT TO REDEVELOPMENT AGREEMENT attached hereto as EXHIBIT A. SECTION 3: That this Ordinance shall be in full force and effect from and after its adoption, approval and publication in pamphlet form as provided by law. ADOPTED this ____ day of ____________________, 2015, pursuant to a roll call vote as follows: President Dean Argiris ___________

Trustee Ken Brady ___________ Trustee Ray Lang ___________

Trustee Bill Hein ___________ Trustee Joe Vito ___________

Trustee Mary Krueger ___________ Trustee Dave Vogel ___________

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APPROVED this_______ day of _________________, 2015

______________________________ Dean S. Argiris, Village President ATTEST: ___________________________ Elaine E. Simpson, Village Clerk Approved as to form only: ___________________________ Village Attorney Published in pamphlet form this ______ day of _________________, 2015.

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EXHIBIT A FIRST AMENDMENT TO REDEVELOPMENT AGREEMENT

340650_1

FIRST AMENDMENT TO REDEVELOPMENT AGREEMENT WHEELING TOWN CENTER

This First Amendment to Redevelopment Agreement (the "Agreement") is made and entered into as of the ____ day of February , 2015 (the "Effective Date") by and between the Village of Wheeling Illinois, an Illinois home rule municipal corporation (the "Village"), and WTC LLC, a Delaware limited liability company, licensed to do business in Illinois (hereinafter collectively, the "Developer"). (The Village and the Developer are sometimes referred to individually as a "Party" and collectively as the "Parties.")

R E C I T A L S The following Recitals are incorporated herein and made a part hereof. A. The Village has the authority, pursuant to the laws of the State of Illinois, to promote the health, safety and welfare of the Village and its inhabitants, to prevent the presence of blight, to encourage private development in order to enhance the local tax base and increase additional tax revenues realized by the Village, to foster increased economic activity within the Village, to increase employment opportunities within the Village, and to enter into contractual agreements with third parties for the purpose of achieving the aforesaid purposes, and otherwise take action in the best interests of the Village. B. The Village is authorized under the provisions of the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1, et seq., as amended (the "Act"), to finance redevelopment in accordance with the conditions and requirements set forth in the Act.

C. Pursuant to the Act and Village Ordinance Numbers 4866, 4867, and 4868, adopted July 7, 2014, the Village approved a tax increment redevelopment plan and project, designated the tax increment redevelopment project area, and adopted tax increment financing relative to the Village's Town Center (Dundee Road) Tax Increment Financing District (the "Town Center II TIF District").

D. On August 4, 2014, the Village approved a Redevelopment Agreement

(“Original Redevelopment Agreement”) outlining the development of the Property at 351 W. Dundee Road with a high end by the Apartment complex and Retail Center known as the Wheeling Town Center.

E. It is necessary to amend the Redevelopment Agreement to incorporate a revised schedule for zoning approval and construction of the project.

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NOW, THEREFORE, in consideration of the foregoing and of the mutual covenants and agreements herein contained, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties do hereby agree as follows:

ARTICLE ONE INCORPORATION OF RECITALS

The findings, representations and agreements set forth in the above Recitals are material to this Agreement and are hereby incorporated into and made a part of this Agreement as though fully set out in this Article One, and constitute findings, representations and agreements of the Village and of the Developer according to the tenor and import of the statements in such Recitals.

ARTICLE TWO AMENDMENTS TO ORIGINAL REDEVELOPMENT AGREEMENT

The following terms of the Original Redevelopment Agreement are hereby amended:

1. Section 5.1 of the Original Redevelopment Agreement entitled Zoning is amended to read:

5.1 Zoning. Subject to Uncontrollable Circumstances, within three hundred sixty (360) days of the execution of this Agreement, the Developer shall have obtained from the Village final approval of a planned unit development, (“Final PUD Approval”) for the development of the Property with the Project, with said final planned unit development to be in substantial conformity with Group Exhibit 2 attached hereto and made a part hereof identified in Section 5.3 below (the ”Concept Plans”), subject to mutually agreed upon changes by the Developer and Village. The Village represents that the Property is currently within the MXT Transit Oriented Zoning District and that the permitted uses in the MXT Transit Oriented zoning district shall be permitted as a matter of right within the Property subject to the provisions of Section 5.4 below. The Developer shall obtain approval of Final Plans for the Project in accordance with the rules, regulations and ordinances of the Village including, but not limited to, the zoning review process, and the approval of all applicable ordinances required relative to the approval of the Final Plans for the Project, and in accordance with this Section, it being understood that the Village, in its capacity as a municipal corporation has sole discretion to approve all plans for development within the Village, and the Village shall not be deemed to have caused a default hereunder or hold any liability for its failure to approve any Final Plans for the Project or provide the Final PUD Approval. Notwithstanding the foregoing, the Village agrees that the Concept Plans attached hereto as Group Exhibit 2 illustrate and represent the general layout and use for the Property. The Village further agrees that it will not unreasonably withhold its approval of the planned unit development plans provided said planned unit development plans are substantially in compliance

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with Group Exhibit 2 identified in Section 5.3 below, subject to revision pursuant to the Village’s zoning review process and design review process, and are otherwise in compliance with all applicable Village codes, ordinances and regulations unless said regulations are modified by departures granted as part of the preliminary planned unit development approval process.

2. EXHIBIT 8 referred to in Section 9.3 of the ORIGINAL REDEVELOPMENT

AGREEMENT is replaced in its entirety with a revised EXHIBIT 8 attached hereto and incorporated herein as EXHIBIT 1.

3. Any terms of the Original Redevelopment Agreement that are not expressly

amended herein remain valid and in full force and effect. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on or as of the day and year first above written.

Village of Wheeling, an Illinois municipal corporation ATTEST: By: By: Village Clerk Dean S. Argiris, Village President DEVELOPER: WTC LLC, a Delaware limited liability company

By: Name:__________________________ Its:

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ACKNOWLEDGMENTS State of Illinois ) ) SS County of Cook ) I, the undersigned, a Notary Public, in and for the County and State aforesaid, DO HEREBY CERTIFY that Dean Argiris personally known to me to be the Village President of the Village of Wheeling, and Elaine Simpson, personally known to me to be the Village Clerk of said municipal corporation, and personally known to me to be the same persons whose names are subscribed to the foregoing instrument, appeared before me this day in person and severally acknowledged that as such Village President and Village Clerk, they signed and delivered the said instrument and caused the corporate seal of said municipal corporation to be affixed thereto, pursuant to authority given by the Village Board of Trustees of said municipal corporation, as their free and voluntary act, and as the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein set forth. GIVEN under my hand and official seal, this _____ day of _______________, 2015. Notary Public

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State of Illinois ) ) SS County of _______ ) I, the undersigned, a Notary Public, in and for the County and State aforesaid, DO HEREBY CERTIFY that ___________________________, personally known to me to be the ________________________ of _______________________, and _______________________, personally known to me to be the _______________________ of said Illinois __________________, and personally known to me to be the same persons whose names are subscribed to the foregoing instrument, appeared before me this day in person and severally acknowledged that as such __________________ and ____________________, they signed and delivered the said instrument and caused the corporate seal of said Illinois ___________________ to be affixed thereto, pursuant to authority given by the Members of said Illinois ____________, as their free and voluntary act, and as the free and voluntary act and deed of said Illinois __________________, for the uses and purposes therein set forth. GIVEN under my hand and official seal, this _____ day of _______________, 2015. Notary Public

Exhibit 7 – Page 1

EXHIBIT 1

WHEELING TOWN CENTER REVISED PROJECT TIMELINE TO BE ATTACHED AS NEW EXHIBIT 8 TO ORIGINAL AGREEMENT

REPLACING ORIGINAL EXHIBIT 8

Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19Relocate Gas MainRe-Route StormRe-Route Water

Parking Foundations NPrecast NParking Foundations SPrecast S

Residential Foundations NErect Structure NFF&E NResidential Foundations SErect Structure SFF&E S

Flix FoundationsFlix StructureFlix FF&EVillage Green

Retail Pads

Wheeling Town Center • Preliminary Construction Schedule


AGENDA ITEM NO(S):________ (To be inserted by Deputy Clerk)

DATE OF BOARD MEETING: Monday, February 2, 2015

TITLE OF ITEM SUBMITTED: An Ordinance Granting a Variation from Title 19, Zoning, of the Wheeling Municipal Code to Reduce the Required Amount of Covered Parking for a Multi-family Building, 1450 W. Hintz Road (currently 2418-2422 Hintz Road) [Docket No. 2014-22].

SUBMITTED BY: Mark Janeck Director of Community Development

BASIC DESCRIPTION OF ITEM1: The petitioner is requesting a zoning variation to reduce the required amount of covered parking for a multi-family residential building. The development was previously approved through Resolution No. 13-58, adopted June 3, 2013, and amended through Resolution No. 14-109, August 25, 2014. The proposal, as revised during the hearing process, would reduce the required covered parking from 50 stalls to 28 stalls, with the remaining 22 covered stalls to be included in the previously approved landbanked parking area.

BUDGET2: N/A BIDDING3: N/A

EXHIBIT(S) ATTACHED: Ordinance

Staff Report Findings of Fact and Recommendation

Engineering Division Memo, dated 11.12.2014 Photos of existing conditions (staff)

Letter from Applicant for Board review, dated 1.27.2015

Letter of Request from Applicant, dated 12.11.2014 Letters of support for petition (2) Site Plan, received 1.27.2015 Carport section drawings, received 12.11.2014 Approved Site Plan per Resolution No. 13-58 Carport design per Resolution No. 13-58

RECOMMENDATION: Approve subject to conditions

SUBMITTED FOR BOARD CONSIDERATION: VILLAGE MANAGER

1 The purpose of the proposed item and a description of same. If the issue is site specific, such as an annexation or road improvement, a map must be attached to the memorandum. 2 If applicable, provide all budgetary considerations as follows: is the item covered in the current budget; fund(s) the item is to be charged to; expenses per fund(s) and total cost; and necessary transfer(s) or supplemental appropriation(s). 3 If applicable, describe the bidding process and results for purchases and contracts. If applicable, state whether or not any particular city, state or federal program was considered AGENDA:LEGISCOVER.MEM

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Docket No. 2014-22

ORDINANCE NO. ___________

An Ordinance Granting a Variation from Title 19, Zoning, of the Wheeling Municipal Code to Reduce the Required Amount of Covered Parking for a Multi-family Building

1450 W. Hintz Road (currently 2418-2422 W. Hintz Road)

WHEREAS, the Plan Commission of the Village of Wheeling has held a public hearing, duly noticed, on December 4, 2014, continued to December 18, 2014, to consider the petitioner’s request for a variation from Title 19, Zoning, of the Wheeling Municipal Code, Chapter 19.11 General Development Standards, Section 19.11.010 Off-Street Parking and Loading, Section E Parking Standards, Subsection 1 Minimum Required Parking per Land Use Category, to reduce the required covered parking for a multi-family building at 2418-2422 E. Hintz Road, Wheeling, Illinois, located on the property legally described below; and

WHEREAS, the Plan Commission has submitted its Findings of Fact and

Recommendation to the President and Board of Trustees, recommending approval, by a vote of 4 ayes, 2 nays, and 1 absent; and

WHEREAS, the President and Board of Trustees deem it to be in the best interest of the

Village to grant the petitioner's request, subject to conditions;

NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF WHEELING, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS:

Section A

This Board of Trustees, after considering the Findings of Fact and Recommendation of the Plan Commission and other matters properly before it, hereby finds:

• The particular physical surroundings, shape, or topographical condition of the

specific property involved would result in a practical difficulty or particular hardship upon or for the owner, lessee or occupant, as distinguished from a mere inconvenience, if the strict letter of the regulations were carried out.

• The hardship is due to unique circumstances that do not generally apply to the other properties or uses.

• The property in question cannot yield a reasonable return if permitted to be used only under the conditions allowed by the regulations in that zone.

• The alleged difficulty or hardship has not been created by any person presently having an interest in the property.

• The granting of the variation will not alter the essential character of the locality.

• The proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase congestion in the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood.

Docket No. 2014-22

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Section B A variation is hereby granted under Title 19, Zoning, of the Wheeling Municipal Code, of

Chapter 19.11 General Development Standards, Chapter 19.11 General Development Standards, Section 19.11.010 Off-Street Parking and Loading, Section E Parking Standards, Subsection 1, Minimum Required Parking per Land Use Category, to reduce the required covered parking for a multi-family building, from fifty (50) to twenty-eight (28), for PhilHaven, to be located at 1450 Lake Cook Road, Wheeling Illinois, located on the property legally described:

LEGAL DESCRIPTION: LOT 1 OF KATIES’ SUBDIVISION, BEING A SUBDIVISION OF THAT PART OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 9, TOWNSHIP 42 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, AS SHOWN ON THE PLAT OF SUBDIVISION RECORDED JULY 12, 2006, AS DOCUMENT NUMBER 0619310024, IN COOK COUNTY, ILLINOIS.

(The above described property totals approximately 3.2 acres in area, and consists of vacant land and a vehicle storage yard located on the north side of Hintz Road, east of the intersection with Lakeside Drive, in Wheeling, Illinois, and is zoned R-4, Multiple-Family Residential District. The property is currently known as 2418-2422 Hintz Road.)

Section C The development of the site, subject to the variation described in Section B of this

Ordinance, shall be in substantial conformance with the plans adopted through the Settlement Agreement approved as Resolution No. 13-58, adopted June 3, 2013, and amended through Resolution No. 14-109, adopted August 25, 2014, and the following additional plans:

• Site plan received January 27, 2015 (illustrating variation for covered parking) • Car plan section drawings received December 11, 2014

Section D The variation granted in Section B of this Ordinance is subject to the following conditions

of approval:

1. That the design of the landbanked covered parking shall match the design of the original construction, while the impact of including carports in the landbanked parking area is subject to the decision of the Board of the Trustees, requiring further amendment to the Settlement Agreement adopted through Resolution No. 13-58 if needed;

2. That the color palette for the carports shall be similar to the building, rather than white, with colored concrete utilized for the base of each support; and

3. That the carports shall include lighting. Section E This Ordinance shall be in full force and effect from and after its passage and approval,

according to law. Trustee____________________moved, seconded by Trustee_________________________, that Ordinance No. __________be passed, this __________day of_________________, 2015.

Docket No. 2014-22

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Ordinance No. __________, passed this __________day of_________________, 2015. President Argiris ____________________ Trustee Krueger _______________________ Trustee Brady ______________________ Trustee Lang _________________________ Trustee Hein _______________________ Trustee Vito __________________________ Trustee Vogel_________________________

________________________________ Dean S. Argiris Village President

ATTEST: ______________________________ Elaine E. Simpson, Village Clerk APPROVED AS TO FORM ONLY: ______________________________ Village Attorney PUBLISHED in pamphlet form this__________day of___________________, 2015, by order of the Corporate Authorities of the Village of Wheeling, Cook and Lake Counties, Illinois.

REQUEST FOR BOARD ACTION TO: Jon Sfondilis Village Manager FROM: Mark Janeck Director of Community Development DATE: February 2, 2015 SUBJECT: Docket No. 2014-22

PhilHaven 1450 W. Hintz Road (currently 2418-2422 W. Hintz Road)

Variation from Title 19, Zoning, Relating to Covered Parking PROJECT OVERVIEW: The petitioner previously received approval to redevelop a 3.18-acre site on Hintz Road with a 50-unit multi-family residential building. The plans associated with the approval included carport structures in order to satisfy the covered parking requirement in the zoning code. At the December 4th Plan Commission meeting, the hearing was continued so that the petitioner could consider additional options with regard to the number, design, and location of the carports. The current request is to reduce the number of required carport structures, requiring a variation from the zoning code. The original request to waive the requirement (reduce from 50 stalls to 0), was revised during the hearing process to a reduction from 50 covered stalls to 28 covered stalls. LOCATION MAP:

PLAN COMMISSION RECOMMENDATION At the Plan Commission hearing on Thursday, December 18, 2014, Commissioner Vito moved, seconded by Commissioner Zangara to recommend approval of Docket No. 2014-22, granting a Variation from Title 19, Chapter 19.11 General Development Standards, Section 19.11.010 Off-Street Parking and Loading, Section E Parking Standards, Subsection 1 Minimum Required Parking per Land Use Category, and associated sections to reduce the requirement for covered parking from fifty (50) to twenty-eight (28), as shown on the following plans for the PhilHaven multi-family residential development located on the property at 2418-2422 Hintz Road, Wheeling, Illinois:

Request for Board Action Page 2 of 7 RE: Plan Commission Docket No. 2014-22

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• Site plan alternate (without carports in front of building), received 12.11.2014 • Carport section drawings, received 12.11.2014

With the following conditions:

1. That the remaining 22 covered stalls would be added to the landbank agreement with carports matching the style of the first 28 covered stalls subject to the negotiation of any impact on the landbank escrow between the corporate authorities and the developer with the location of the 22 covered stalls to be noted on the site plan for the Board’s review.

2. That colored concrete is utilized for the base for each support; and 3. The carports include lighting

On the roll call, the vote was as follows: AYES: Commissioners Powers, Ruffatto, Vito, Zangara NAYS: Commissioners Dorband and Steilen ABSENT: Commissioner Johnson PRESENT: None ABSTAIN: None There being four affirmative votes, the motion was approved.

GENERAL PROPERTY INFORMATION Name of Development: PhilHaven

Applicant Name: Jessica Berzac, DDG Philhaven, Project Manager

Property Owner Name: DDG Philhaven, LLC

Common Property Address: 2418-2422 Hintz Road

Common Location: Located on the north side of Hintz Road, east of the intersection with Lakeside Drive

Neighboring Property Land Use(s): North: Multi-Family Residential

West: Multi-Family Residential South: Multi-Family Residential / Single-Family

Residential East: Industrial

Comprehensive Plan Designation: Single-Family Residential

Property size: 3.18 acres Existing Use of Property: The western half of the site is vacant and the eastern

portion is currently used as a storage yard

Proposed Use of Property: Multi-family apartment building

Existing Property Zoning: R-4 Multi-Family Residential Proposed Property Zoning: R-4 Multi-Family Residential


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Previous Zoning Action on Property: 2006-6A Ordinance No. 4093, passed 6.12.2006, rezoning from R-1 Single Family to R-4 Multi

Family Residential (Hintz Point), 2006-6B Ordinance No. 4094, passed 6.12.2006, granting PUD Final Plan, Special Use, Site

Plan, and Appearance Approval (Hintz Point). Expired December 2008. 2012-3 Ordinance No. 4700, failed 5.21.2012, to grant zoning variations related to required

parking for a multi-family residential building. PC 12-19 Ordinance No. 4709, failed 7.16.2012, to grant site plan and appearance approval for

a multi-family residential building. PC 12-19 Resolution No. 13-58, adopted 6.3.2013, authorizing a settlement agreement

regarding the Philhaven development.

BACKGROUND INFORMATION AND DESCRIPTION OF PROPOSAL

The petitioner is requesting a variation from Title 19, Zoning, of the Wheeling Municipal code, in order to eliminate carport structures that are shown on the approved site plan. While a variation was initially sought for a similar reduction in covered parking in 2012, the plans that were ultimately approved for the site did not include the variation. As noted in the attached materials, the site plan that was approved in conjunction with the settlement agreement includes an underground storm water detention vault. The petitioner has agreed to provide the vault in order to achieve a low storm water release rate as recommended in a study of localized flooding completed in 1980. In preparing the construction permit drawings for the development, the petitioner’s architect and engineer determined that the supports for the carport structures would be difficult to install due to the location of the underground storm water vault. The petitioner has submitted materials illustrating the hardship presented by designing the carport structures to be compatible with the storm water vault. In presenting evidence in support of the request, the petitioner also cites low parking demand in similar buildings as well as strict regulations from the funding source.

UDPATE TO PLANS DURING HEARING PROCESS The petitioner revised the plans and supporting documents following the hearing on December 4, 2014. The following is a summary of the updates to the submittal that were completed during the hearing process:

1. The original request was for a full waiver of the requirement for covered parking. The petitioner revised the request to reduce covered parking to 28 stalls (56% of required).

2. The design of the carports was updated to reduce the need for special curbing.

3. The petitioner submitted a new statement in support of the variation (see attached letter dated 12.11.2014, and statements below in Standards for a Variation). The statement elaborates further on the hardship related to the funding source for the project.

Note: The Plan Commission suggested locating the carports along the north property line during the initial public hearing. The petitioner’s letter (dated 12.11.2014) states that the adjacent HOA was previously opposed to this option and has reiterated its opposition in discussions following the initial hearing. Staff was also contacted by the adjacent HOA. The


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representative of the HOA expressed that the objection to the location along the north property line is based on the following: (1) perception of unnecessary paving in a location prone to issues with runoff; (2) viewing the carport roof over the fence as compared to vegetation; and (3) expense already incurred by the HOA to hire an independent engineer to review the drainage plans for the development.

SITE PLAN REVIEW Scale of Site Plan: 1/16” = 1’ Proposed General Site Layout: No changes are proposed to the site layout. The only difference is the removal of the carport structures from the location of the existing parking stalls. Total Number of Parking Spaces: The Zoning Code requires one covered parking stall for each dwelling unit of a multi-family building. Since the approved building has 50 dwelling units, 50 covered parking spaces are required by Code. The applicant is requesting zoning relief to reduce the covered parking requirement from 50 to 28. The remaining parking spaces on the approved site plan would be constructed, but without carports.

STANDARDS FOR VARIATION

Following are standards for variation with petitioner’s responses. The petitioners’ response to the following questions has been shown in italics. Village Planner comments are in bold.

1. State how the particular physical surroundings, shape, or topographical condition of the specific

property involved would result in a practical difficulty or particular hardship upon or for the owner, lessee or occupant, as distinguished from a mere inconvenience, if the strict letter of the regulations were carried out.

“Please see attached details on the physical limitations of the site from both civil engineer, IG Consulting and structural engineer, Sound Structures, LLC. As you can see, there are serious conflicts on the site to creating the carport structures on top of the required detention vault. Updated response: In the public hearing on 12/4/14 there was lengthy good discussion about the complications and cost impacts of building carports on top of the stormwater detention vault that resulted in suggestions from the Commission to modify the site plan completely so that parking would be located along the north lot line. Unfortunately this suggestion is not feasible as a solution. Not only would this not eliminate the financial burden, it’s also not a site plan modification we’re interested in pursuing due to our previous goodwill negotiations and agreements with the Lakeside Villas HOA, our neighbor to the north. They did not want the parking lot close to their property lines/homes and the carport will also be visible from their properties and per recent conversations, the HOA remains firm in that position.”

The proposal has been reviewed by the Village Engineer, who agrees that the location of the detention structure and the carports are in conflict. Any construction method that could be designed to properly meet all zoning and building requirements for detention and covered parking would likely add additional cost to the project. Staff has also been contacted by the representatives of the adjacent HOA who expressed similar concerns to those listed in the petitioner’s response.


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2. Indicate how the hardship is due to unique circumstances that do not generally apply to the other properties or uses.

“The proposed development will be affordable permanent housing (through income restrictions) for people living with disabilities. This type of development referred to as permanent supportive housing developments have greatly different parking characteristics than a typical residential development. The majority of the residents in permanent supportive housing developments do not own a vehicle due to their financial condition, even though they may have driver’s licenses. Please see attached parking evaluation conducted from third party market analysis, KLOA, Inc. Also please note our most recent comparable 39 unit project, Myers Place, currently only 12 out of 39 residents have cars and that has been the case since initial leasing. Updated response: To further explain the financial hardship, please note that this project is financed entirely with public resources and as such, we must be careful with taxpayer dollars. PhilHaven's Grand Total Hard Costs exceed the Illinois allowance, in large part due to the following site related items:

1. Covered Parking Allowance $550,000, minimum. 2. Storm Traps (2) and Water Main Loop $290,000, Site requires on site detention and a

water main loop around the entire building. Typically, there is one connection directly into the building from the public main. Includes excavation work required to perform such work.

3. Fire Lane Paving and Associated Work $18,620, Village has required a paved fire lane to encircle the building. Costs include excavation work and gate.

4. Public Sidewalk Removal and Replacement $15,000 5. 6’‐0” High Wood Fence at Perimeter $30,975 6. Village requires a $100,000 landbanking escrow. 7. Impact Fees 8. Exterior materials (brick and glass) premium.

The petitioner’s statement is that the project has unique car ownership characteristics and a unique financing source. Staff is not familiar with the rules associated with the allowance for hard costs associated with the funding source.

3. Describe how the alleged difficulty or hardship has not been created by any person presently having an interest in the property.

“The difficulty of constructing 50 carports has not been created by any person having an interest in the property. The Village of Wheeling parking requirements assume a typical multi-family housing development, however as stated above, the proposed development is a unique housing model that does not support the required parking requirements.” The petitioner has previously agreed to provide the underground detention and the required carport structures. The conflict between the two features was not discovered until the construction permit drawings were being drafted.

4. State how the property in question cannot yield a reasonable return if permitted to be used only under the conditions allowed by the regulations in that zone.

“If the development is required to construct 50 carports, it will result in significant additional cost to the developer project that exceed the state allowances for hard costs. The project is financed through Low-Income Housing Tax Credits and also federal grants and we believe the carports add unnecessary costs in addition to providing a less aesthetically pleasing and green development. The state allowances are in place to efficiently use the scarce federal resources.”


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No additional Staff comments. Staff has no specific knowledge of the restrictions of the funding program.

5. State how the granting of the variation will not alter the essential character of the locality.

“Your approval of this waiver will not alter the essential character of the locality nor create any risk to the health, safety and general welfare of the immediate community members. This variance will not impair adequate supply of light nor air quality at Philhaven for the residents nor the neighbors. Removing the carports will create a more open site with more sunlight and open landscapes.” Without carports, the property will maintain its residential character and will continue to provide an adequate number of parking stalls to meet the needs of the multi-family use.

6. Describe how the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase congestion in the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood.

“This waiver will not have a negative impact on the surrounding properties at all, and if anything will improve the overall aesthetics of the development and allow the extensive landscaping plans to be in focus. Updated response: In addition to the engineering difficulties, we also highly prefer open space and light in the site planning since so few cars will be parked. We believe the site will be much more attractive with open air space and clear sight lines.” The granting of the variation would not impair an adequate supply of light or air to the adjacent properties, increase congestion, endanger public safety, or diminish property values of the neighborhood.

CONDITIONS FROM PLAN COMMISSION RECOMMENDATION The Plan Commission recommendation for Docket No. 2014-22 included three conditions of approval. The following conditions have been incorporated into the attached special use ordinance:

1. That the remaining 22 covered stalls would be added to the landbank agreement with carports matching the style of the first 28 covered stalls subject to the negotiation of any impact on the landbank escrow between the corporate authorities and the developer with the location of the 22 covered stalls to be noted on the site plan for the Board’s review; (Language modified in attached ordinance to reflect submittal of a site plan that illustrates 22 covered stalls in the landbank area);

2. That colored concrete is utilized for the base for each support (Updated to reflect statements made by the petitioner relative to the color of the carports); and

3. That the carports include lighting.

MODIFICATIONS FOLLOWING PLAN COMMISSION HEARING

The plans have been modified following the Plan Commission hearing in order to illustrate compliance with the recommendation of the Commission to include the remaining twenty-two covered parking spaces in the previously approved landbanked parking area. A revised plan,


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received January 27, 2015, is referenced in the attached Ordinance for the Board’s consideration.

STAFF REVIEW.

Engineering Division Review: The Village Engineer has reviewed the revised plans and submitted a comment memo dated November 12, 2014. Impact on Adjacent Uses: No impact on adjacent uses is expected. Village Planner’s Recommendation to the Plan Commission: Staff recommended approval of the proposed zoning variation.

DIRECTOR OF COMMUNITY DEVELOPMENT RECOMMENDATION

The Plan Commission has recommended approval of the requested variation subject to conditions. As noted in this report, the Commission’s recommendation was based on a revised petition which included the remaining twenty-two (22) covered parking stalls in the previously approved landbanked parking area. The petitioner has submitted a revised site plan to illustrate the location of these landbanked covered spaces. The stalls are numbered 1-22 on the attached site plan, received January 27, 2015. As shown on the plan the additional carports would be located along the north property line shared with the Lakeside Villas town home community (if required to be constructed in the future). An Ordinance referencing the revised site plan is attached for the Board’s consideration. As written, the Ordinance would also include a reference to the updated design of the carports. The developer and architect indicated during the Plan Commission hearing process that the color palette would be similar to the building, rather than the white color as depicted in the plans with the original settlement agreement. Staff has determined that this is not adequately shown on the plans, and has updated the language of condition of approval No. 2 in the Ordinance for clarification. ______________________________ Mark Janeck Director of Community Development Attachments: Ordinance (precedes this report)

Findings of Fact and Recommendation Engineering Division Memo, dated 11.12.2014 Photos of existing conditions (staff)

Letter of Request from Applicant, dated 12.11.2014 Letter to Board from Applicant, dated 1.27.2015 Letters of support for petition (2) Site Plan, received 1.27.2015 Carport section drawings, received 12.11.2014 Approved Site Plan per Resolution No. 13-58 Carport design per Resolution No. 13-58

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Brooke Jones

Subject: FW: Philhaven review

From: Jon Tack Sent: Wednesday, November 12, 2014 11:09 AM To: Brooke Jones Cc: Andrew C. Jennings Subject: RE: Philhaven review Brooke, I have reviewed the Philhaven submittal. I agree with the fact that the construction of the carport could not be completed using typical construction methods. Per the Village building inspector the carport construction would require a footing that needs to meet frost cover requirements. The construction of footings in the area of the detention structure would require boring through the detention structure to approved depth to meet the frost cover requirement. That being said there may be other construction methods that could be designed to meet the intent of the code. This would likely add additional cost to the project and the Village would expect a structural engineer to prepare the analysis of the carport along with the top of the detention structure. My recommendation would be to eliminate the carport structures over the detention facility. Jon Jon Tack

Village Engineer, P.E. Village of Wheeling, Community Development Dept., 2 Community Boulevard, Wheeling, IL 60090 Direct Phone (847) 499-9059 phone: (847) 459-2620 fax: (847) 459‐2656

Existing conditions along Hintz Road (western portion of site)

PhilHaven – 2418-2422 Hintz RoadDocket No. 2014-22 (Variation from Title 19, Zoning, Relating to Covered Parking)

Plan Commission Meetings – December 4, 2014 & December 18, 2014Village Board Meeting – February 2, 2015

Existing conditions along Hintz Road (eastern portion of site)



Aerial view of existing conditions



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DDG PhilHaven, LP 900 W. Jackson, Suite 2W Chicago, IL 60607

Andrew Jennings

Village of Wheeling

VIA EMAIL

January 27, 2015

Dear Andrew,

Please accept this letter and updated materials for the Board of Directors meeting to be held

February 2, 2015. This is meant to be an addition to our previously submitted materials and in

response to the most recent Plan Commission hearing on December 18, 2014.

We respectfully request a variance allowing a reduced amount of carports at PhilHaven from 50

to 28. Similar to the previously approved reduction in parking, this reduction is appropriate for

the intended tenants (see previously submitted Traffic & Parking Analysis by KLOA, Inc.) We

understand and respect the Village desire for this amenity for Village residents, but at the same

time we must balance the actual project resident demands with extremely tight cost limits from

our funders. Please see letters of support from the State (Illinois Housing Development

Authority) and County. Because our intended residents simply won’t have the same car

ownership rates as a non-disabled apartment building, it is a financial hardship to build carports

not only based on the engineering complications but also based on state funding limitations

and lack of demand.

In response to the Plan Commission approval and desire to amend the landbanking covenant,

attached you will find a revised site plan showing a total of 50 carports, 22 of which are to be

landbanked and 28 of which will be constructed.

The Plan Commission had also discussed the potential need for a cash escrow. We believe this

is overly burdensome and unnecessary. With the financing that is committed for PhilHaven, the

project will be restricted as affordable housing for people living with disabilities for a minimum

of thirty years. Those thirty years will be extended in additional 15 year increments each time

the NFP Owner (Kenneth Young Center) refinances the project. It is not reasonable or feasible

to plan for a potential future Buyer to build additional carports. In the event the property ever

turned over to an unrelated party and the use conditions were removed from the title, the

recorded Village landbank covenant would be included in sale negotiations. This is a market

condition.

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DDG PhilHaven, LP 900 W. Jackson, Suite 2W Chicago, IL 60607

Should the Board feel it is necessary to monetize this variance, we propose an increase to the

Village Letter of Credit (which we've already secured) for a 3 year term (from construction

commencement). We propose that the amount would be tied to the engineers final cost

estimate for the remaining carports. In that initial term there will be two years of occupancy to

observe car usage. Beyond that term, the language of the Covenant would remain in place

should the use change and additional carports are deemed necessary to any Owner. Beyond

this, we do not feel it is possible to calculate or budget for a potential cost decades down the

road.

To summarize, we request a reduction in required carports down to 28. Through our previous

submissions and public hearing testimony, we feel we’ve shown this meets the standards for

variation, similar to the previously approved variance to reduce surface parking. This is

reasonable and appropriate to our intended use based on the following:

1. Low usage rates and car ownership rates

2. Financial hardship related to feasibility to create affordable housing opportunities

3. Significant engineering complications

In partnership with Cook County and the State of Illinois, we appreciate your consideration of

this variance and hope we can work together towards a construction groundbreaking this

Spring to create this critically needed housing.

Please let me know if anything else is needed to process this request. My colleague, Johana

Casanova Vargas, will be present at the Board meeting on February 2 if there are any questions.

Sincerely,

Jessica H. Berzac

Vice President of Development

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DDG PhilHaven, LP

900 W. Jackson, Suite 2W

Chicago, IL 60607

Andrew Jennings

Village of Wheeling

VIA EMAIL

December 11, 2014

Dear Andrew,

Please accept this letter and updated materials in response to our variance request and Plan

Commission continuation from December 4, 2014.

In response to feedback received last week we’d like to respectfully modify our variance request to a

partial carport waiver only. We understand and respect the Village desire for this amenity for residents,

but at the same time we must balance the actual resident demands with extremely tight cost limits from

our funders. Because our intended residents simply won’t have the same car ownership rates as a non-

disabled apartment building, it is a financial hardship to build carports not only based on the engineering

complications but also based on state funding limitations and lack of demand. Similar to the previously

approved 53% landbanking reduction for PhilHaven, it seems appropriate to reduce the related covered

parking appropriately to the intended tenant profile. Attached you will find a revised site plan showing

a total of 28 carports (56% of the required amount by code). In our experience,25-33% of residents

might own a car. Also attached you will find a drawing of the intended design.

In the public hearing on 12/4/14 there was lengthy good discussion about the complications and cost

impacts of building carports on top of the stormwater detention vault that resulted in suggestions from

the Commission to modify the site plan completely so that parking would be located along the north lot

line. Unfortunately this suggestion is not feasible as a solution. Not only would this not eliminate the

financial burden, it’s also not a site plan modification we’re interested in pursuing due to our previous

goodwill negotiations and agreements with the Lakeside Villas HOA, our neighbor to the north. They did

not want the parking lot close to their property lines/homes and the carport will also be visible from

their properties and per recent conversations, the HOA remains firm in that position.

In addition, the engineering complexity is only part of our narrative response towards evidencing the

standards for variation. In addition to the engineering difficulties, we also highly prefer open space and

light in the site planning since so few cars will be parked. We believe the site will be much more

attractive with open air space and clear sight lines.

To further explain the financial hardship, please note that this project is financed entirely with public

resources and as such, we must be careful with taxpayer dollars.

bjones

Text Box

Exhibit received December 11, 2014

S

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DDG PhilHaven, LP

900 W. Jackson, Suite 2W

Chicago, IL 60607

PhilHaven's Grand Total Hard Costs exceed the Illinois allowance, in large part due to the following site

related items.

1. Covered Parking Allowance $550,000, minumum. 2. Storm Traps (2)

and Water Main Loop $290,000, Site requires on site detention and a

water main loop around the entire building. Typically, there is one

connection directly into the building from the public main. Includes

excavation work required to perform such work.

3. Fire Lane Paving and Associated Work $18,620, Village has required a

paved fire lane to encircle the building. Costs include excavation work

and gate.

4. Public Sidewalk Removal and Replacement $15,000

5. 6’‐0” High Wood Fence at Perimeter $30,975

6. Village requires a $100,000 landbanking escrow.

7. Impact Fees

8. Exterior materials (brick and glass) premium.

As you can see, there are numerous items we’re balancing to ensure long-term success.

To summarize, we request a reduction in required carports down to 28, appropriate to our intended use

based on the following:

1. Low usage rates and car ownership rates

2. Financial hardship related to feasibility to create affordable housing opportunities

3. Significant engineering complications

We feel this evidence meets the standards for variation and will allow this critically needed project to be

built with incredible quality, amenities for residents and appropriate parking.

Please let me know if anything else is needed to process this request.

Sincerely,

Jessica H. Berzac

Vice President

bjones

Text Box


ajenning

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RECEIVED 1.27.2015

2'-6

"3'

-6"

2'-6

"3'

-6"

8'-0

"

SLOPED METAL ROOF DECK

PRESSURE TREATED 2xWOOD PURLINS

GALVANIZED STRUCTURALSTEEL TUBE W/ PRESSURETREATED 2x WD CLADDINGORPRESSURE TREATED GLUELAMINATED WOOD BEAMS±

10'-6 3/4"

4'-3"

GALVANIZED STRUCTURALSTEEL 6x6 TUBE COLUMN

CONCRETE BASE

LINE OF ASPHALT PARKING LOT

LINE OF CONCRETE FOOTINGS

P h i l H a v e n DDG PHILHAVEN, LP . VOA ASSOCIATES 12.10.20141450 West Hintz Road

13'-0"

14'-6"

21'-6"

8'-0

"

18'-0"

28'-0"

3'-6"

SECTION THROUGH SINGLE LOADED CARPORT

±10'-6 3/4"

SECTION THROUGH DOUBLE LOADED CARPORT

±10'-6 3/4"

8'-0

"

3'-6"

38'-6"

14'-6"

SECTION THROUGH SINGLE LOADED CARPORTNOTE: DOUBLE LOADED CARPORT SIMILAR TO THIS SECTION

SLOPED METAL ROOF DECK

PRESSURE TREATED 2xWOOD PURLINS

GALVANIZED STRUCTURALSTEEL 6X6 TUBE COLUMN

CONCRETE BASE

LINE OF ASPHALT PARKING LOT

LINE OF CONCRETE FOOTINGS

2'-6

"3'

-6"

GALVANIZED STRUCTURALSTEEL TUBE W/ PRESSURETREATED 2x WD CLADDINGORPRESSURE TREATED GLUELAMINATED WOOD BEAMS

bjones

Text Box


DOCKET NO 2012-3PHILHAVEN

2418-2422 W HINTZ RDVARIATIONS RELATING TO

PARKINGORD. 4700, FAILED 5.21.2012

ajenning

Sticky Note

Site plan approved through Resolution No. 13-58.

PhilHaven – 2418-2422 Hintz RoadDocket No. PC 12-19 (Site Plan and Appearance Approval for Multi-Family Residential Building)

Carport adjacent to building

ajenning

Sticky Note

Carport design approved through Resolution No. 13-58


AGENDA ITEM NO(S): (To be inserted by Deputy Clerk)

DATE OF BOARD MEETING: February 2, 2015 TITLE OF ITEM SUBMITTED: DISCUSSION RE: Sales and Service of Alcoholic

Beverages in Heritage Park SUBMITTED BY: Jon A Sfondilis, Village Manager BASIC DESCRIPTION OF ITEM1: Discussion of a request from the Wheeling Park

District for amendments to the current restrictions imposed by its Class O liquor license. This request is occasioned by the scheduled opening of the new Heritage Park Performance Pavilion, as well as by feedback received from patrons of the Heritage Park Sports Complex.

BUDGET2: N/A BIDDING3: N/A EXHIBIT(S) ATTACHED: Staff memorandum, memorandum from Wheeling

Park District RECOMMENDATION: N/A SUBMITTED FOR BOARD CONSIDERATION: VILLAGE MANAGER


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Typewritten Text

#13.B



DATE OF BOARD MEETING: February 2, 2015 TITLE OF ITEM SUBMITTED: DISCUSSION RE: Proposed Amendments to Title

4, Section 4.32 (Alcoholic Liquor Dealers) SUBMITTED BY: Jon A Sfondilis, Village Manager BASIC DESCRIPTION OF ITEM1: Discussion of proposed amendments to the

liquor code on topics including the sale of package liquor by restaurants and taverns, BASSET certification requirements, and the payment of initial liquor license fees by new owners of existing businesses.

BUDGET2: N/A BIDDING3: N/A EXHIBIT(S) ATTACHED: Memorandum RECOMMENDATION: N/A SUBMITTED FOR BOARD CONSIDERATION: VILLAGE MANAGER


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#13.C


AGENDA ITEM NO(S): #13.D. (To be inserted by Deputy Clerk)

DATE OF BOARD MEETING: February 2, 2015 TITLE OF ITEM SUBMITTED: DISCUSSION RE: Congregate Dining Program SUBMITTED BY: Shari Huizar, Director of Human Services BASIC DESCRIPTION OF ITEM1: Discussion of a proposed expansion of the

number of days of service of the Village’s congregate dining program.

BUDGET2: N/A BIDDING3: N/A EXHIBIT(S) ATTACHED: Staff memorandum RECOMMENDATION: N/A SUBMITTED FOR BOARD CONSIDERATION: VILLAGE MANAGER




DATE OF BOARD MEETING: February 2, 2015 TITLE OF ITEM SUBMITTED: RESOLUTION AUTHORIZING CHANGE ORDER NO.

2 AND FINAL TO THE CONTRACT WITH INSITUFORM TECHNOLOGIES USA, LLC FOR THE JOINTLY BID 2014 SEWER LINING PROJECT

SUBMITTED BY: Mark Janeck, Director of Community Development BASIC DESCRIPTION OF ITEM1: Change Order No. 2 decreases the contract by

$5,950.70 to reconcile design quantity to field quantity. Final contract amount is $209,346.85.

BUDGET2: $5,950.70 decrease BIDDING3: N/A EXHIBIT(S) ATTACHED: Memorandum, Resolution, and Change Order No. 2. RECOMMENDATION: Approval SUBMITTED FOR BOARD VILLAGE MANAGER CONSIDERATION:

1 The purpose of the proposed item and a description of same. If the issue is site specific, such as an annexation or road improvement, a

map must be attached to the memorandum. 2 If applicable, provide all budgetary considerations as follows: is the item covered in the current budget; fund(s) the item is to be charged

to; expenses per fund(s) and total cost; and necessary transfer(s) or supplemental appropriation(s). 3 If applicable, describe the bidding process and results for purchases and contracts. If applicable, state whether or not any particular city,

state or federal program was considered AGENDA:LEGISCOVER.MEM

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#13.E

MEMORANDUM

TO: Jon A. Sfondilis, Village Manager FROM: Mark Janeck, Director of Community Development DATE: January 23, 2015 SUBJECT: Change Order #2 and Final

2014 Jointly Bid Sewer Lining Project (Project #14.4200.01) ______________________________

EXECUTIVE SUMMARY Approval of Change Order No. 2 and Final for a decrease of $5,950.70 to the Contract with

Insituform Technologies USA, LLC of Chesterfield, MO., for the 2014 Sewer Lining Project.

On June 2, 2014, the Village Board approved Resolution No. 14-71 awarding a contract to Insituform Technologies USA, LLC in the amount of $211,324.25 for the 2014 Sewer Lining Project. The contract includes lining of approximately 7,277 linear feet of sewer mains. The scope of work includes existing sewer condition evaluation (pre-lining sewer television videotaping and cleaning), installation of the sewer lining, and post-lining television videotaping. This process essentially re-establishes existing sanitary sewer pipe systems as new sanitary sewers with an expected service life extension of 30 to 50 years. The proposed sewer lining material is made of a rubberized fiberglass material that bonds in place. The result is a smooth new surface that also seals the pipe reducing leakage and infiltration. As an integral part of the sewer lining process, the sewers are televised to assess their condition before they are lined. The televising revealed that two sections were 12” in diameter (not 8”), one section (or run) was 10” in diameter (not 8”), and three sections were discovered to be polyvinyl chloride (PVC) pipe which does not need to be lined. These adjustments resulted in approval of Change Order No. 1, Resolution 14-131, increasing the contract amount by $3,973.30 to a total of $215,297.55. Due to various unforeseen better-than-expected field conditions, Village staff’s vigilance concerning contractor work efficiency and costs, and adjustments to the original contract scope, this final change order incorporates and serves to document the project’s final contract quantities with the original awarded contract, and establishes the final agreed contract amount. Staff recommends approval of Change Order No.2 and Final, authorizing a $5,950.70 decrease in the contract amount, resulting in a reduced final contract amount of $209,346.85. With your concurrence, please include this item on the February 2, 2015 Board meeting agenda.

RESOLUTION NO. 15-_________

RESOLUTION AUTHORIZING CHANGE ORDER NO. 2 AND FINAL TO THE CONTRACT WITH INSITUFORM TECHNOLOGIES USA, LLC FOR THE JOINTLY

BID 2014 SEWER LINING PROJECT

WHEREAS, the Village of Wheeling along with three municipalities jointly bid the 2014 Sewer Lining Project; and

WHEREAS, Resolution No. 14-71 awarded a $211,324.25 Contract to Insituform Technologies USA, LLC for the jointly bid 2014 Sewer Lining Project; and

WHEREAS, Resolution No. 14-131 approved a $3,973.30 Change Order No. 1 to the contract

with Insituform Technologies USA, LLC; and

WHEREAS, due to better-than-expected field conditions, close scrutiny of construction installation and costs by Village staff, and adjustment to the original Contract scope, this Final Change Order 2 incorporates and serves to document the project’s final contract quantities with the original awarded Contract, and establishes the final agreed Contract amount; and

WHEREAS, incorporating these changes was determined to be in the best interest of the Village, authorizing a $5,950.70 decrease in the Contract amount must be approved;

NOW, THEREFORE, BE IT RESOLVED by the President and the Board of Trustees of

the Village of Wheeling, Counties of Cook and Lake, State of Illinois, are hereby authorized and directed to execute Change Order No. 2 and Final to the contract with Insituform Technologies USA, LLC of Chesterfield, MO for the 2014 Sewer Lining Project as hereto attached.

Trustee ____________________ moved, seconded by Trustee ____________________,

that Resolution No. 15-_________________ be passed.

PASSED this __________day of _________________________________, 2015.

President Argiris Trustee Hein Trustee Brady Trustee Krueger Trustee Vito Trustee Lang

Trustee Vogel APPROVED this ____________day of _________________________ , 2015. __________________________________ Dean S. Argiris Village President ATTEST: _______________________________ Elaine E. Simpson Village Clerk

EJCDC C-941 Change Order Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute.

Page 1 of 1

Change Order No. 2 and Final

Date of Issuance: 01/23/15 Effective Date: 01/23/15

Project: 2014 Sewer Lining Owner: Village of Wheeling Owner's Contract No.: 14.4200.01

Contract: 14.4200.01 Date of Contract: 06/02/14

Contractor: Insituform Technologies Engineer's Project No.: 14.4200.01

The Contract Documents are modified as follows upon execution of this Change Order: Description: Reconciles design quantities to field quantities.

Attachments (list documents supporting change): Attachment A

CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:

Original Contract Price: Original Contract Times: Working days Calendar days

Substantial completion (days or date): $211,324.25 Ready for final payment (days or date): [Increase] [Decrease] from previously approved Change Orders No. 1 to No. 1:

[Increase] [Decrease] from previously approved Change OrdersNo. to No. :

Substantial completion (days): $3,973.30 Ready for final payment (days): Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial completion (days or date): $215,297.55 Ready for final payment (days or date): [Increase] [Decrease] of this Change Order: [Increase] [Decrease] of this Change Order: Substantial completion (days or date): $5,950.70 Ready for final payment (days or date): Contract Price incorporating this Change O d

Contract Times with all approved Change Orders: Substantial completion (days or date): $209,346.85 Ready for final payment (days or date):

RECOMMENDED: ACCEPTED: ACCEPTED: By: By: By: Engineer (Authorized Signature) Owner (Authorized Signature) Contractor (Authorized Signature)

Date: Date: Date: Approved by Funding Agency (if applicable):

____________________________________________________________

Date:

CIP Project No. 14.4200.01

Change Order No. 2

Payable To:Insiturform

Change Order 1 ChangedQuantity Unit Values Approved Qty Qty Unit Price Values

1 6 inch Cured in Place Pipe 0 L.F. -$ 0 -$ -$ 2 8 inch Cured in Place Pipe 7,277 L.F. 194,659.75$ 6,187 (123) 26.75$ (3,290.25)$ 3 9 inch Cured in Place Pipe 0 L.F. -$ 0 -$ -$ 4 10 inch Cured in Place Pipe 0 L.F. -$ 179 30.60$ -$ 5 12 inch Cured in Place Pipe 0 L.F. -$ 494 (4) 51.60$ (206.40)$ 6 15 inch Cured in Place Pipe 0 L.F. -$ 0 135.00$ -$ 7 18 inch Cured in Place Pipe 0 L.F. -$ 0 67.30$ -$ 8 21 inch Cured in Place Pipe 0 L.F. -$ 0 72.70$ -$ 9 24 inch Cured in Place Pipe 0 L.F. -$ 0 90.10$ -$ 10 27 inch Cured in Place Pipe 0 L.F. -$ 0 161.30$ -$ 11 Reinstatement of Service Laterals - Sanitary Sewer 165 EA 15,015.00$ 165 (20) 91.00$ (1,820.00)$ 12 Protruding Tap Removal 5 EA 1,649.50$ 5 (2) 329.90$ (659.80)$

211,324.25$ Total (5,976.45)$

Values

Clean Only 8" PVC 420 5 5.15 $25.75$0.00$0.00$0.00

Original Contract Amount 211,324.25$ Total Change Order No. 1 3,973.30$

215,297.55$ (5,950.70)$

209,346.85$

Total

Miscellaneous Extras and Credits

Total Change Order No. 2Contract Amount After Change Order 2

Contract Amount After Change Order 1

Attachment A

2014 Sewer Lining

No. DescriptionAwarded Change Order Reduction/Addition

T:\Capital Projects\2014\14.4200.01 - Sewer Lining\Payments and Quantities (2).xls Change Order 2 Form



DATE OF BOARD MEETING: February 2, 2015 TITLE OF ITEM SUBMITTED: A Resolution Accepting a Contract with L&T

Painting for the Rehabilitation and Recoating of North Receiving Station (NRS)

SUBMITTED BY: Mark Janeck, Director of Community Development BASIC DESCRIPTION OF ITEM1: Resolution to accept a contract with L&T Painting

for miscellaneous repairs and safety improvements along with sandblasting, exterior overcoat, wet interior repaint and dry interior partial repaint of NRS.

BUDGET2: Included in 2015 budget. BIDDING3: January 8, 2015 ten bids were received and opened. EXHIBIT(S) ATTACHED: Staff Memo, Resolution, Bid Tab, Contract,

Recommendation for Award Letter from Dixon Eng. RECOMMENDATION: Approval SUBMITTED FOR BOARD VILLAGE MANAGER CONSIDERATION:


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MEMORANDUM

TO: Jon A Sfondilis, Village Manager

FROM: Mark Janeck, Director of Community Development

DATE: January 20, 2015

SUBJECT: Contract Approval Sandblasting, Coating, and Miscellaneous Repairs of North Receiving Station (NRS)

EXECUTIVE SUMMARY As part of on-going water supply infrastructure maintenance, Staff recommends Board

approval of a $270,200 contract with L&T Painting for the rehabilitation and recoating of North Receiving Station (NRS).

Over the past several years, the Village Board has approved funding through the CIP to rehabilitate and repaint the Village’s water receiving stations in order to maintain the highest water quality possible for residents and businesses. This project would be the fifth out of seven structures that require maintenance of this sort. So far, the Village has spent approximately $1.57m on rehabilitation and painting of the water storage structures in the Village during the past five years. If this contract is approved, only Tanks 5 (north Wolf Road) and 6 (Fairway Green) will be left for rehabilitation work. The Village’s North Receiving Station (NRS) is located at 630 Northgate Parkway. The last paint maintenance of this structure was performed in 1998 and included full abrasive blasting and repainting on the interior and exterior. Based on a recent inspection report by Dixon, it is recommended to high-pressure water clean, power tool spot-clean to a SSPC-SP11 standard, and apply a three coat epoxy urethane system to the exterior. The tank interior requires full abrasive blast cleaning to a SSPC-SP10 near-white metal standard; it must also receive a three coat zinc epoxy system and pit filler, and have the roof lap seams caulked. The dry interior area of the structure will be abrasive blast spot-cleaned to a SSPC-SP6 commercial standard followed by a two coat epoxy system. Other necessary modifications to be undertaken during the recoating project include reinstallation of a larger sidewall manway (hatch) allowing access into the interior of the tank, replacement of the manway gaskets, and replacement of light bulbs in the accessible structure interior, as well as exterior aviation lights. The larger hatch is required to be installed due to a change in OSHA standards for this type of structure. As has been done on other recent water tower projects, a longer lasting, more expensive Tenemec paint product (V-700) will be used on the interior and exterior of this structure, hopefully delaying additional paint rehabilitation work for a 22-25 year period instead of 15-18 years.

As part of the Village’s existing consultant agreement, Dixon Engineering, Inc. was required to prepare technical specifications and contract documents, as well as review all bids submitted and recommend awarding the work based on the lowest responsible and responsive bidder. This consultant agreement is year to year due to differences in the water structures. As stated in the attached letter, Dixon Engineering recommends awarding this work to L&T Painting of Shelby Township, MI., in the amount of $270,200. L&T Painting is a prequalified contractor with Dixon Engineering and has successfully completed similar projects in the Village, including the Central Receiving Station on Wheeling Road. Dixon Engineering will be responsible for all inspectional services for the Village relative to this proposed contract until the end of the job. With your concurrence, please include this item on the February 2, 2015 Board meeting agenda.

RESOLUTION NO. 15-_________

A RESOLUTION ACCEPTING A CONTRACT WITH L&T PAINTING FOR THE REHABILITATION AND RECOATING OF NORTH RECEIVING STATION (NRS)

WHEREAS, the North Receiving Station (NRS), 630 Northgate Parkway, received interior

and exterior paint applications in 1998, and since then numerous locations on the interior and exterior have shown indications that a reapplication of paint is warranted and necessary; and

WHEREAS, the Village Staff and Dixon Engineering elicited and reviewed ten sealed bids at the January 8, 2015 bid opening; and

WHEREAS, the lowest qualified and responsible bid was submitted by L&T Painting, in the amount of $270,200; and

WHEREAS, the referenced work is necessary, and it is in the best interest of the citizens of the Village of Wheeling to ensure the structural integrity of these facilities and protection against corrosion in order to maintain the highest possible water quality standard;

NOW, THEREFORE, BE IT RESOLVED by the President and the Board of Trustees of

the Village of Wheeling, Counties of Cook and Lake, State of Illinois, that the $270,200 contract with L&T Painting of Shelby Township, MI for Rehabilitation and Recoating of NRS is approved as hereto attached.

Trustee ____________________ moved, seconded by Trustee ____________________, that Resolution No. 15-_________________ be passed.

PASSED this __________day of _________________________________, 2015.

Trustee Brady ________________________ Trustee Krueger _____________________

Trustee Vito _________________________ Trustee Lang _______________________

Trustee Hein _________________________ Trustee Vogel _______________________ President Argiris ______________________ APPROVED this ____________day of _________________________ , 2015. __________________________________ Dean S. Argiris Village President ATTEST: _______________________________ Elaine E. Simpson Village Clerk

L and T Painting Seven Brothers L.C. United Painting TECORP, Inc. Era Valdivia Contractors Inc. AM-Coat Painting, Inc. Maxcor, Inc. D&M Painting Tank Pro V&T PaintingJanuary 8, 2015 @ 11:00am 43347 Woodbridge Dr. 50805Rizzo Dr 3525 Barbara Dr. 2221 Muriel Ct. 11909 S. Avenue O 17201 S. Parker Rd. 21745 S. Moni Dr.

Clinton Twp, MI 48038 Shelby Twp, MI 48315 Sterling Hights, MI 48310 Joliet, IL 60433 Chicago, IL 60617 Homer Glen, IL 60491New Lenox, IL 6045 Washington, PA Northport, AL Farmington Hills, MI

1 Sidewall Manway $7,500.00 $9,500.00 $8,800.00 $9,500.00 $13,000.00 $35,000.00 $10,500.00 $12,400.00 $7,700.00 $8,000.002 Overflow Flap Gate Repair $1,000.00 $800.00 $1,500.00 $900.00 $1,000.00 $2,000.00 $800.00 $1,900.00 $1,700.00 $2,000.003 Davit Arm Repair $1,000.00 $1,400.00 $2,200.00 $4,700.00 $1,800.00 $1,800.00 $1,000.00 $2,140.00 $1,050.00 $3,000.00

$9,500.00 $11,700.00 $12,500.00 $15,100.00 $15,800.00 $38,800.00 $12,300.00 $16,440.00 $10,450.00 $13,000.00

1 Exterior Overcoat $148,800.00 $151,800.00 $212,500.00 $204,150.00 $242,000.00 $189,840.00 $314,900.00 $299,640.00 $279,511.00 $300,000.002 Wet Interior Roof Repaint $99,900.00 $104,300.00 $73,500.00 $79,850.00 $98,000.00 $137,980.00 $106,200.00 $105,400.00 $184,659.00 $300,000.003 Seam Sealer $4,000.00 $4,000.00 $4,500.00 $1,000.00 $8,000.00 $10,700.00 $10,900.00 $9,800.00 $10,200.00 $10,000.004 Dry Interior Spot Repaint $8,000.00 $12,500.00 $6,000.00 $25,000.00 $16,000.00 $55,000.00 $13,900.00 $31,800.00 $11,125.00 $50,000.005 Additional Insp. Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

$260,700.00 $272,600.00 $296,500.00 $310,000.00 $364,000.00 $393,520.00 $445,900.00 $446,640.00 $485,495.00 $660,000.00

$270,200.00 $284,300.00 $309,000.00 $325,100.00 $379,800.00 $432,320.00 $458,200.00 $463,080.00 $495,945.00 $673,000.00

Antennas & Cables

Yes Yes Yes Yes Yes Yes yes Yes Yes Yes

Yes Yes Yes Yes Yes Yes yes Yes Yes NoAddendum #1

Section 05 00 00

Sidewall Manway (1-3)

BID TABULATION2,500,000 GALLON STANDPIPE (NORTH RECEIVING STATION)

CIP Project No. 15.4100.02

Section 09 97 13

Total Section 09 (1-5)

Project Total

Bid Bond

T:\Capital Projects\2015\15.4100.02 Tank Painting - NRS\Payments and Quantities.xls Bid Tabulation


AGENDA ITEM NO(S):________ (To be inserted by Deputy Clerk)

DATE OF BOARD MEETING: February 2, 2015 TITLE OF ITEM SUBMITTED: Resolution Authorizing Acceptance of the

Suburban Purchasing Cooperative’s Contract #122 for the purchase of four (4) 2015 Ford Utility Police Interceptors and one (1) Ford Sedan Police Interceptor from Currie Motors.

SUBMITTED BY: William Benson, Chief of Police BASIC DESCRIPTION OF ITEM1: Purchase of five (5) replacement vehicles for C-55, I-59, P-44, P-45 and P-52 BUDGET2: $128,500.00 – CERF Account BIDDING3: Northwest Municipal Conference

(NWMC)/Suburban Purchasing Cooperative (SPC) EXHIBIT(S) ATTACHED:

1. Memo – Police Chief William Benson dated January 23, 2015 2. Memo – Fleet Services Superintendent dated January 22, 2015 3. Resolution

RECOMMENDATION: Approval SUBMITTED FOR BOARD CONSIDERATION: Village Manager


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MEMORANDUM

TO: Jon Sfondilis, Village Manager

FROM: William Benson, Chief of Police

DATE: January 26, 2015

SUBJECT: Recommended Replacement of Police Vehicles C-55, I-59, P-44, P-45 and P-52

EXECUTIVE SUMMARY Recommended replacement of vehicles C-55, I-59, P-44, P-45 and P-52 with four (4) 2015 Ford “Special Service AWD” Explorers and one (1) 2013 Ford Sedan Police Interceptor from Northwest Municipal Conference (NWMC) Suburban Purchasing Cooperative (SPC) at a cost not to exceed $128,500.00.

Police vehicles C-55, I-59, P-44, P-45, and P-52 will have reached the end of their service life based on projected miles by January 1, 2016 (C-55: 103,315; I-59 (out of service); P-44: 103,751; P-45: 98,538; and P-52: 81,371). Please see memorandum from Fleet Services Superintendent Chuck Spratt with reference justification for the replacement of these vehicles and the option/price breakdown of the four requested 2015 replacement vehicles. After reviewing various vehicle specifications, I am recommending replacing I-59, P-44, P-45 and P-52 with the 2015 Ford “Special Service AWD” Explorers and C-55 with a new 2013 Ford Sedan Police Interceptor through the Northwest Municipal Conference (NWMC) Suburban Purchasing Cooperative (SPC) in an amount not to exceed $128,500.00. If this meets with your approval, I would like the matter forwarded to the Village Board for their review and approval to proceed. I have attached the necessary resolution authorizing purchase of said vehicles from the NWMC/SPC purchasing program. If you should have any questions, please feel free to contact me. With your concurrence, please include this item on the February 2, 2015 Board meeting agenda.

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MEMORANDUM

TO: William Benson, Police Chief FROM: Chuck Spratt, Fleet Services Superintendent DATE: January 22, 2015 SUBJECT: Vehicle Purchases

EXECUTIVE SUMMARY

Review of the vehicle evaluation process and recommendation to purchase Four (4) Ford Utility Police Interceptors and one (1) Ford Sedan Police Interceptor to satisfy the Police

Department’s current vehicle replacement needs.

During our annual fleet evaluation process last July, we identified five Police vehicles that met or exceeded the minimum replacement criteria set forth in our vehicle condition report and rating system. As you may remember, each vehicle or piece of equipment is evaluated and rated in seven different categories: age, current miles/hours, type of service, reliability, percentage of maintenance and repair cost versus original purchase price, physical condition, and mechanical condition. We utilize a 1 to 5 point system for each category, 1 being excellent and 5 being poor. A vehicle or piece of equipment must achieve a total score of 29 or above to even be considered for replacement. Of the five Police vehicles I’m recommending for replacement, three are for patrol, one is to be assigned to Investigations, and one is a Community Service Officer (CSO) car that was originally scheduled for replacement two years ago, and currently has 103,315 miles on the odometer. The last of the eight Crown Victoria’s we purchased in 2010 were placed into service in 2013 so from this point on, all patrol vehicle replacements and certain other Public Safety vehicles will be replaced with the Ford Police Interceptor SUV. We currently have eleven of these units in service in the Police and Fire departments and to date they have performed flawlessly with very few issues. With the frequent snow events and higher than normal snow totals last season, the true potential of these all-wheel-drive vehicles was realized as they have been able to navigate

2

without incident through snow-covered roadways while their rear-wheel-drive Crown Victoria counterparts had difficulty getting around. Last year, we went through the process of finding an appropriate replacement vehicle for the discontinued Crown Victoria’s that were being utilized by our Community Service Officers. In addition to making sure we matched the vehicle to the task it needed to perform, we also looked at the initial cost of the vehicle, operating cost including combined miles per gallon, and expected service life. In order to keep the initial purchase cost down, we decided to concentrate on vehicles offered through joint purchasing. After utilizing several different demonstrator models from the big three auto makers, it was determined that the Ford Police Interceptor AWD sedan (which was designed from the ground up as a public service vehicle) met all our needs in terms of rightsizing for the job, interior space and comfort, and more than adequate accommodation for all the requisite Public Safety equipment we would need to install. For last year’s sedan purchase, we were able to take advantage of the fact that the dealer had a new 2013 unit in stock which met our specifications and was available at a discounted price. This year I again asked the dealer if he had any units in stock that met our requirements and I was told that he still had one new 2013 very similar to the unit we purchased last year which was originally ordered for another agency but the deal fell through.. Due to an increase in base pricing of the 2014/15 model year and other incentives on the 2013 car, I found that we could save over $2,000 by purchasing the existing “new” 2013 with all the features we need. Ford has a delayed warranty start program so even though this is a 2013 model year car, the three year 36,000 mile warranty would not start until we put the car into service. Per our discussion, I believe we are both in agreement and strongly recommend purchasing the existing new 2013 Police Interceptor sedan to fill our CSO car needs. I therefor recommend that we purchase four (4) 2015 Police Interceptor SUV’s and one (1) 2013 Police Interceptor AWD sedan though the Suburban Purchasing Cooperative’s joint purchasing program and the awarded vendor, Currie Motors of Frankfort Illinois. Please do not hesitate to call me should you have any questions! Regards, Chuck Spratt Fleet Services Superintendent Ccs Attachments

RESOLUTION NO. 15-

RESOLUTION AUTHORIZING ACCEPTANCE OF THE SUBURBAN PURCHASING CONTRACT FOR THE PURCHASE

OF FOUR (4) 2015 FORD UTILITY POLICE INTERCEPTORS AND ONE (1) POLICE INTERCEPTOR SEDAN FROM CURRIE MOTORS

WHEREAS, three (3) Police Department Patrol, one (1) Investigations and one (1) CSO vehicle

are to be replaced during Fiscal years 2015 and CERF Funds have been designated for this purchase; and WHEREAS, the Suburban Purchasing Cooperative published an invitation to bid and

subsequently issued a contract to Currie Motors in Frankfort Illinois for the furnishing of utility vehicles and sedans meeting the Village of Wheeling specifications; and

WHEREAS, the Suburban Purchasing Cooperative encourages municipalities to participate in its

equipment contracts to take advantage of favorable bid prices; and WHEREAS, the Village of Wheeling deems it to be in its best interest to participate in the

Suburban Purchasing Cooperative contract for the purchase of four (4) 2015 Ford Utility Police Interceptors and one (1) Ford Police Interceptor Sedan as awarded to Currie Motors.

NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF

TRUSTEES OF THE VILLAGE OF WHEELING, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, that the Suburban Purchasing Cooperative contract is accepted and the Village Manager is hereby authorized to issue a purchase order to the awarded bidder, Currie Motors for the purchase of four Ford Utility Police Interceptors and one Ford Police Interceptor Sedan at a cost not to exceed $128,500

Trustee moved, seconded by Trustee that Resolution No. 15- be adopted. President Argiris ________________ Trustee Brady Trustee Lang Trustee Hein Trustee Vito Trustee Krueger Trustee Vogel

Adopted this day of , 2015, by the President and Board of Trustees of the Village of Wheeling, Illinois.

Dean S. Argiris ATTEST: Village President Elaine E. Simpson Village Clerk

POINT SCALETYPE OF 1-5 points are assigned based on the type of service that vehicle receives. SERVICE Under 19 Excellent

5 4 3 2 1 19 to 23 Good24 to 28 Fair

Patrol Cars 5 -10 ton Dump Trucks 4x4 Pickup Trucks CD Administrative 29 - 32 Candidate for ReplacementFire Apparatus Bucket Trucks 1-ton dumps 33 and above Needs Immediate ConsiderationStreet Sweeper End Loaders Stake Bed Truck Inspections

Ambulances Chippers Investigation cars Police & Fire AdminTrackless Fire Investigations SUV's

Sewer Vac/Jet Backhoes ForkliftCSO Cars Trailer Mntd Trash Pumps

Reliability 5 4 3 2 185 hours 84 61.2 60 37.2 36 13.2 13.1 or less

Hrs. spent out of per year hours hours hours hours service per year and over per year per year per year per year

Maintenance & 5 4.5 4 3.5 3 2.5 2 1.5 1

Repair Costs% of original 100 % or more 90% 80% 70% 60% 50% 35% 20% 19% or less

purchase price 99%

Physical Condition 5 4 3 2 1Poor Fair Good Very Good Excellent

Mechanical 5 4 3 2 1Condition Poor Fair Good Very Good Excellent

MILES / HOURS One point for each 10,000 miles or 100 hours of use

1.5 points for each year of chronological age based on in-service date - Patrol Cars Only 1.25 for non-patrol Police vehiclesAGE

One point for each year of chronological age, based on in-service date.

UNIT #

VINDEPT NAME

MODEL

YEAR

MAKE / MODEL / DESCRIPTION

CURRENT MILES

PROJ MILEAGE 1/1/16

M&R %Downtime

Hours Last

12 Months

AGE ‐ one point for each year of chronological age 1.5 for patrol cars

MILES /

HOURS one

point for each

10,000 miles ‐ 1.5 for patrol cars

TYPE OF SERVICE 1 to 5 pts based upon

severity of service

RELIABILITY 1 to 5 points

based on time

vehicle is unavailable

M & R COSTS 1‐5 pts based on % of

M&R costs VS

Purchase Price

MECH COND 1 to 5 pts drive

train and electrical

PHYS COND 1 to 5 pts

body cond rust,

interior cond.

Current Score

Mech Repairs Needed

Body Repairs Needed

Recomm endation

New Repl Year

C-55 9437 Police 2007 Ford Crown Victoria 91,073 103,315 121% 28.0 11.4 13.6 4 1 5.0 3 4 42 $1,000 $1,500 REPL 2015

I-59 5050 Police 2007 Ford Explorer 70,044 OOS 84% 20.5 9.5 8.7 3 3 5.0 2 5 36 $0 $12,000 REPL 2015

P-44 7940 Police 2011 Ford Crown Victoria 80,453 103,751 90% 121.6 4.0 12.0 5 4 4.5 3 4 37 $500 $0 REPL 2015

P-45 7934 Police 2011 Ford Crown Victoria 71,072 98,538 54% 67.0 3.3 10.6 5 4 2.5 3 4 32 $500 $0 REPL 2015

P-52 1400 Police 2013 Ford Explorer PI SUV 60,878 81,371 56% 61.0 2.3 9.0 5 4 2.5 2 4 29 $0 $1,500 REPL 2015

VILLAGE OF WHEELING

DEPARTMENT OF PUBLIC WORKS / FLEET SERVICES DIVISION VEHICLE REPLACEMENT CRITERIA & SCALE

POLICE VEHICLES

OPTION MATRIX FOR 2015 FORD UTILITY AND 2013 SEDAN POLICE INTERCEPTOR ORDER - VILLAGE OF WHEELING

2013 SedanQTY. P-44 P-45 P-52 I-59 C54

Base Vehicle (AWD) 4 $24,800 $24,800 $24,800 $24,800 $24,800 $23,000 $99,200

Optional Equipment:Spot Light Drivers Side Incandescent 3 $ 215 $215 $215 $215 $645

Two Tone Vinyl Package (black/white) 2 $ 794 $794 $794 $794 $2,382

Pre-wiring grill lamp, siren, speaker 5 $ 50 $50 $50 $50 $50 $200

Sync & Reverse sensing 5 $ 529 $529 $529 $529 $529 $2,116

Remote Keyless Entry 2 $ 255 $255 $255

Rear Seat Cloth 2 $ 55 $55 $55

Dome lamp Red/White Cargo area 5 $ 43 $43 $43 $43 $43 $172

Rear handles & locks inoperable 3 $ 35 $35 $35 $35 $105

Hidden door lock plunger 3 $ 119 $119 $119 $119 $357

Ultimate wiring package

Exterior Color

Black / White Black / White Black / WhiteSilver Gray

MetalicWhite

Interior Color

Charcoal Black

Charcoal Black

Charcoal Black

Charcoal Black Cloth

Charcoal Black

$ 26,585 $ 26,585 $ 26,585 $ 25,732 $ 23,000

Total for Utility Interceptors $ 105,487Total for Sedan Interceptor $ 23,000

Total Purchase Order to Currie Motors $ 128,487

Unit # of Vehicles Being Replaced

2015 Ford Utility Police Interceptor AWD Standard Equipment

3.7 TI-VCT V6 FFV AM/FM/CD Column Shift6-Speed Automatic Roll curtain airbag Work Task Light red/whiteRear recovery hooks Safety Canopy W/Roll Over Simple fleet keyIndependent front/rear suspension Sensor Power Adjustable PedalsEngine Oil Cooler Anti-Lock Brakes With Advanced Two-Way Radio Pre-Wire18.6 gallon fuel tank Trac and traction control Particulate air filterEngine Hour Meter Bi functional projector headlamps Power Pig tail220 Amp Generator LED tail lamps Delivery Within 30 Miles78 Amp Hour Battery All-Wheel Drive 2nd/3rd Row Privacy Glass

Lower black body side cladding Manual folding power mirror My Ford police clusterDual Exhaust Fold flat 60/40 rear vinyl bench

Black spoiler Single zone manual Climate Standard Warranty:Electric Power Assist Steering Control Basic: 3 Years/ 36,000 MilesAcoustic laminated windshield Power Windows Drivetrain: 5 Years/100,000 Miles18” Tires and Wheels Power Locks Corrosion: 5 Years/ Unlimited MilesFixed glass lift gate Cruise Control/Tilt Wheel Emissions: 8 Years/80,000 MilesFull Size Spare Calibrated Speedometer Roadside Assistance: 5Years/60,000 Mile

Base Price $24,800

Optional Equipment:

Pre-wiring grill lamp, siren, speaker $50Sync and reverse sensing $529Remote Keyless Entry $255Rear Cloth Seat $55Dome lamp Red/White Cargo area $43

$932

Total cost per vehicle w/options $25,732

Interior color of unit to be: Charcoal Black

(Investigations)

2015 Ford Utility Police Interceptor AWD Standard Equipment

3.7 TI-VCT V6 FFV AM/FM/CD Column Shift6-Speed Automatic Roll curtain airbag Work Task Light red/whiteRear recovery hooks Safety Canopy W/Roll Over Simple fleet keyIndependent front/rear suspension Sensor Power Adjustable PedalsEngine Oil Cooler Anti-Lock Brakes With Advanced Two-Way Radio Pre-Wire18.6 gallon fuel tank Trac and traction control Particulate air filterEngine Hour Meter Bi functional projector headlamps Power Pig tail220 Amp Generator LED tail lamps Delivery Within 30 Miles78 Amp Hour Battery All-Wheel Drive 2nd/3rd Row Privacy Glass

Lower black body side cladding Manual folding power mirror My Ford police clusterDual Exhaust Fold flat 60/40 rear vinyl bench

Black spoiler Single zone manual Climate Standard Warranty:Electric Power Assist Steering Control Basic: 3 Years/ 36,000 MilesAcoustic laminated windshield Power Windows Drivetrain: 5 Years/100,000 Miles18” Tires and Wheels Power Locks Corrosion: 5 Years/ Unlimited MilesFixed glass lift gate Cruise Control/Tilt Wheel Emissions: 8 Years/80,000 MilesFull Size Spare Calibrated Speedometer Roadside Assistance: 5Years/60,000 Mile

Base Price $24,800

Optional Equipment:Spot Light Drivers Side Incandescent $215Two Tone vinyl Package $794Pre-wiring grill lamp, siren, speaker $50Sync and reverse sensing $529Rear Handles & Locks Inoperable $35Hidden Door Lock Plunger $119Dome lamp Red/White Cargo area $43

$1,785

Total cost per vehicle w/options $26,585

Interior color of unit to be: Charcoal Black

(Patrol)



DATE OF BOARD MEETING: February 2, 2015 TITLE OF ITEM SUBMITTED: Resolution Authorizing Acceptance of Suburban

Purchasing Cooperative Contract #142 for the Purchase of Two (2) 2015 Ford F-250 4x4 Super Duty Pickup Trucks from Currie Motors

SUBMITTED BY: Anthony J. Stavros, Director of Public Works BASIC DESCRIPTION OF ITEM1: Purchase of two (2) 2015 Ford F-250 Super Duty pickup

trucks to replace two (2) current Chevy 4x4 pickup trucks in the Utility Division that were scheduled for replacement in fiscal years 2012 and 2013. Current trucks have exceeded minimum criteria for replacement and are unreliable and costly to maintain. Cost for both new trucks shall not exceed $50,200.00.

BUDGET2: Funding is allocated in the CERF account. BIDDING3: Bids were solicited in 2014 through the Northwest

Municipal Conference/Suburban Purchasing Cooperative (SPC). Currie Motors, Frankfort, IL was the lowest qualified and responsible bidder.

EXHIBIT(S) ATTACHED: Director Memorandum, Fleet Services Superintendent

Memorandum, Vehicle Replacement Criteria and Scale, Resolution, Contract Proposal

RECOMMENDATION: Approval SUBMITTED FOR BOARD CONSIDERATION: Village Manager


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MEMORANDUM TO: Jon A. Sfondilis, Village Manager FROM: Anthony J. Stavros, Director of Public Works DATE: January 26, 2015 SUBJECT: Replacement of Public Works Utility Trucks

EXECUTIVE SUMMARY Staff recommends the approval of Suburban Purchasing Cooperative Contract #142 for the purchase of two (2) 2015 Ford F250 4x4 pickup trucks to replace two (2) Chevy 4x4 pickup

trucks in an amount not to exceed $50,200.00.

The attached resolution to accept Suburban Purchasing Cooperative (SPC) Contract #142 for the replacement of the Department of Public Works Utility Division’s current two 4x4 pickup trucks is submitted for approval by the Board. Also attached is Fleet Superintendent Chuck Spratt’s memorandum along with Vehicle Replacement Criteria & Scale information and contract details. The 2004 and 2005 Utility Division trucks (Units 839 & 904) were scheduled for replacement in fiscal years 2012 and 2013. However, due to their favorable condition at the time, they were deferred to a later replacement schedule. Currently, the trucks have exceeded their minimum criteria for replacement and are becoming unreliable and costly to maintain. Last year, SPC solicited bids for pickup trucks that met the Village’s specifications and awarded a contract with Currie Motors, Frankfurt, IL, who was the lowest qualified and responsible bidder. The contract with Currie Motors (Contract #142) will expire March 17, 2015. SPC provides favorable bid prices and encourages municipalities to participate in their joint purchasing programs. It is my recommendation to purchase two new 2015 Ford F-250 4x4 pickup trucks to replace the current 2004 and 2005 Chevy 4x4 pickup trucks through SPC’s contract with Currie Motors. Funds are available in CERF and the cost for both trucks shall not exceed $50,200.00. With your concurrence, please include this item on the Monday, February 2, 2015 Board meeting agenda.

MEMORANDUM

TO: Anthony Stavros, Director of Public Works FROM: Chuck Spratt, Fleet Services Superintendent DATE: January 23, 2015 SUBJECT: Replacement of Two (2) Public Works Utility Division Pickup Trucks

EXECUTIVE SUMMARY Recommending the replacement of two (2) 4x4 pickup trucks in the Public Works Utility

Division through a contract with the Suburban Purchasing Cooperative and Currie Motors that meets the Village’s specifications.

Two three-quarter ton four-wheel-drive pickup trucks (assigned to the Utility Division) were originally scheduled for replacement in 2012 and 2013 respectively, but were retained due to their favorable condition at the time. Both units have now more than exceeded the upper threshold of the vehicle rating scale (see attached) which is used to determine optimum replacement schedules. Additionally, both vehicles are currently becoming much less reliable and more costly to maintain. In early 2014, the Suburban Purchasing Cooperative (SPC) solicited bids for vehicles meeting the Village of Wheeling specifications. The bids that were submitted on March 18, 2014 were reviewed and it was determined that the lowest qualified and responsible bidder was Currie Motors of Frankfort, Illinois. SPC’s Governing Board then issued Contract #142 to Currie Motors for the furnishing of 2014/15 Ford F250 Super Duty Pickup Trucks in accordance with the specifications. The contract is valid from March 18, 2014 to March 17, 2015. SPC encourages municipalities to participate in their equipment contracts to take advantage of favorable bid prices. The Village has participated in SPC contracts, as well as purchased equipment from Currie Motors, in the past. Therefore, I recommend that the Village participate in SPC’s equipment contract with Currie Motors and the purchase of two 2015 Ford F-250 Super Duty Pickup Trucks. Please contact me should you have any questions.

RESOLUTION NO. 15- ___________

RESOLUTION AUTHORIZING ACCEPTANCE OF SUBURBAN PURCHASING

COOPERATIVE CONTRACT #142 FOR THE PURCHASE OF TWO (2) 2015 FORD F-250 4X4 SUPER DUTY PICKUP TRUCKS FROM CURRIE MOTORS

WHEREAS, two (2) 4x4 pickup trucks in the Department of Public Works Utility Division were

scheduled to be replaced during fiscal years 2012 & 2013 but were deferred due their favorable condition at the time and re-prioritization; and

WHEREAS, these units have now more than exceeded the minimum criteria for replacement

consideration and are much less reliable and costly to maintain; and WHEREAS, CERF funds have been designated for these purchases; and

WHEREAS, the Suburban Purchasing Cooperative (SPC) solicited bids and awarded a contract to

Currie Motors in Frankfort, Illinois that meet the Village of Wheeling specifications; and WHEREAS, SPC encourages municipalities to participate in their equipment contracts to take

advantage of favorable bid prices; and WHEREAS, the Village of Wheeling deems it to be in its best interest to participate in SPC’s

Contract #142 with Currie Motors for the purchase of two (2) 2015 Ford F-250 4x4 Super Duty Pickup Trucks.

NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF

TRUSTEES OF THE VILLAGE OF WHEELING, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, that the Suburban Purchasing Cooperative’s contract is accepted and the Village Manager is hereby authorized to issue a purchase order to the awarded bidder, Currie Motors of Frankfort, Illinois for the purchase of two (2) 2015 Ford F-250 4X4 Super Duty Pickup Trucks at a cost not to exceed $50,200.00.

Trustee moved, seconded by Trustee that Resolution No. 15- be adopted. President Argiris ________________ Trustee Brady Trustee Lang Trustee Hein Trustee Vito Trustee Krueger Trustee Vogel

Adopted this day of , 2015, by the President and Board of Trustees of the Village of Wheeling, Illinois.

Dean S. Argiris ATTEST: Village President Elaine E. Simpson Village Clerk

2015 Ford F-250 XL 4X2 Standard Equipment

6.2L 2-valve SOHC EFI V8 gas flex fuel Lights - pickup box and cargo area Air Bags - Driver and passenger sideTorqshift 6-speed Automatic SlectShift Manual door locks and windows passenger side deactivation switchAlternator - 157 amps heavy duty 8' Pickup box Driver and passenger frontal and Twin I-beam front axle w/coil spring Spart tire, wheel, lock and frame- side air bag/curtainsuspension, non-limited slip rear mounted carrier Child tethers (regular cab, front 650 CCA 72 AH battery Stop light - high mounted passenger & all rear seating postionsBrakes - (ABS) with Advanced Track Roll Talgate - removable w/key lock, black Safety Belts - Belt -Minder, Chime Stability Control handle and tailgate assist and flashing warning light on inst. Heavy Duty Gas Shock Absorbers Tie-down hooks - pickup box cluster if belts not buckledStabilizer bar - front Tow Hooks - (2) front Securilock anti-thft ignitionStationary Elevated Idle Control Coat Hooks - LH.RH color coordinated 35 gallon gas tankPower Steering - Steering damper Dash-top tray Bumper - front black painted steel /wTire Pressure Monitoring System Dome lamp - LH/RH door activated I/P grained MIC top cover and black Trailer Tow Package switch operated w/delay lower air dam"3-Blink" lane change signal Headliner - color coordinated cloth Rear - black paintedSolar Tinted Glass Instrument panel - color coordinated Grille - black MIC2-ton mechanical jack w/glove box, 4 air registers Door Handles - BlackLicense plate brackets Instrument Center - Multifunctional switch Headlamps - Dual beam halogenMap lights - dual (front and rear w/crew cab) message center with ice blue lighting Mirrors - manual telescoping trailer Power point, auxiliary (three button message control on steering tow with manual glass & two-way foldWindshield wipers - interval control wheel) Floor Covering - black vinylWheels - 17" Argent painted steel Windows - fixed rear Manual lumbar support, driver sideAir Conditioning - manual Audio - AM/FM/Clock Front center seat integrated restrairntsRearview mirrors - 11.5" day/night Seats - HD vinyl 40/20/40 split bench w/center Sunvisors -color coordinated vinyl, singleSteering wheel - black vinyl armrest, cupholder and storage, manual driver with pocket, single passenger with Telescoping steering wheel/coluimn lumbar support, driver side insert

Base Price $19,630

Optional Equipment:4x4 with manual transfer case $2,875.00Limited slip axle $333.00Snow plow prep package $73.00Heavy Service Front Suspension $107.00

Skid plates, transfer case & fuel tank $85.00

Tires - LT245/75Rx17E BSW A/T $107.00Tailgate Step $320.00Trailer brake Controller $230.00Steering Wheel Audio Controls $60.00Sync w/USB port $252.00AM-FM-CD (required for Sync) $285.00Upfitter switches $107.00Exterior Color School Bus Yellow $612.00

TOTAL $25,076Exterior color Schoolbus Yellow

2015 FORD F-250 XL 4X2 Pick Up

Contract# 142

Currie Motors Fleet

“Nice People To Do Business With”

Your Full-Line Municipal Dealer www.CurrieFleet.com

GOOD THRU: 03/2015

Currie Motors Frankfort

SPC Contract Winner

2015 Ford F-250 XL 4x2

Pick Up

Call Tom Sullivan (815) 464-9200

Standard Package: $19,630.00

Warranty 3 Years 36, 000 miles Bumper to Bumper/ 5 Years 60,000 Power train

Free Delivery Within 50 Miles from Point of Purchaser’s Billing Address

Alternator – 157 Amps, Heavy Duty

Axle – Twin I-Beam front axle with coil spring suspension

Non-Limited Slip Rear Axle

Battery – 72 Amp Hour

Engine – 6.2L 2-Valve V-8 E85

Transmission – TorqShift 6-Speed SelectShift Automatic O/D

Brakes – (ABS) With Advanced Trac Roll Stability Control

8’ Pick Up Bed

Bumper – Front – black painted steel with grained MIC top cover

Grille – Black MIC

Mirrors – Manually telescoping trailer tow

with manual glass & two-way fold

Wheels – 17” Argent Painted Steel

Windows – fixed rear

Air Conditioning – manual

Audio – AM/FM/Clock

Door Trim – Armrest/grab handle and reflector

Floor Covering – black vinyl

Instrument Center – Multifunctional switch message center with ice blue lighting (three button message control on steering wheel)

Manual door locks and windows

Rearview Mirror – 11.5” day/night

Seats – HD vinyl 40/20/40 split bench with center armrest, cupholder and storage, manual lumbar support, driver side

Steering Wheel –black vinyl, telescoping

steering wheel/column

Sunvisors – Color coordinated vinyl, single driver with pocket, single passenger with insert

Airbags – Driver and passenger side,

passenger side deactivation switch

GOOD THRU: 03/2015

Options – Cab Style Super Cab with 6.5’ Bed 2370.00 Crew Cab with 6.5’ Bed 3440.00 Pick Up Box Delete (does not include spare) -533.00 8’ Bed (Super Cab/Crew Cab) 262.00

Options – Powertrain

6.7L OHV Power Stroke Diesel 7229.00 4x4 with Manual Transfer Case 2875.00 Limited Slip Axle 333.00 Gaseous Prep (does not include Conversion) 268.00 Electronic Shift On the Fly 158.00 Engine Block Heater 64.00 PTO Provision (available with 6.7L Engine) 239.00 Engine Idle Shut Down (available with 6.7L

Engine) 214.00

Dual Alternators (requires 6.7L Engine) 324.00 Extra HD Alternator(diesel only) 64.00

Options – Suspension

Snow Plow Prep Package 73.00 Heavy Duty Front Suspension Package 107.00 FX4 Off Road Package 252.00 Skid Plates 85.00 5th Wheel/Gooseneck Hitch Prep Package 1104.00 Trailer Brake Controller 230.00 Tires-LT245/75Rx17E BSW A/T 107.00 Tires-LT265/70Rx17E OWL A/T 389.00 Spare Tire with Box Delete Option 252.00 Spare Tire Delete w/Pickup Bed -73.00

Options – Exterior

Rear Camera 460.00 6” Black Molded Cab Steps 273.00 Exterior Back Up Chime 107.00 Day Time Running Lights 38.00 Manual Sliding Rear Window 107.00 Roof Clearance Lights 48.00 Tail Gate Step 320.00 Tough Bed Spray In Bed Liner 405.00 Reverse Vehicle Aid Sensor 208.00

Options – Interior

XL value Package 507.00 Power Equipment Group 942.00 Remote Start System (requires Power

Equipment Group) 166.00

Rapid Heat Supplemental Cab Heater (requires 6.7L Engine and Dual Alternators)

214.00

Sync includes USB Port (requires Steering Wheel Controls and XL Value Package)

252.00

Steering Wheel Audio Controls 60.00 Air Conditioning Delete (call for details) -726.00 Side Air Bags/Curtain Delete -166.00 Frontal Passenger and Side Air Bags/Curtain

Delete -166.00

Cruise Control 200.00 Up Fitters Switches 107.00

Options – Additional

Powertrain Care 3 Year 100,000 Warranty 4x2 Gasoline Motor

1105.00

Powertrain Care 3 Year 100,000 Warranty 4x4 Gasoline Motor with Snow Plow Prep

1,940.00

Rustproofing with Undercoating 395.00 4-Corner Strobes (requires Upfitters Switches) 795.00 8’ Steel Service Body –White Finish 5895.00 7’-6” Western Snow Plow 4,795.00 7.5’ Boss Snow Plow 4,795.00 Hand Held Controller 90.00 Snow Deflector 295.00 Cast Aluminum Wheels 512.00 Ford Drop In Bedliner 243.00 Detailed CD Rom Shop Manual 325.00 Delivery Of More Than 50 Miles 185.00 License and Title Fees 105.00

Exterior

Vermillion Red Blue Jeans Metallic Caribou Tuxedo Black Magnetic Ingot Silver Metallic Oxford White Green Gem Special Paint (minimum

5 units. No minimum for School Bus Yellow)

612.00

Interior

Steel 40/20/40 Vinyl STD Steel 40/20/40 Cloth 85.00 Steel 40/Console/40

Vinyl-No Armrest Included

303.00

Steel 40/Console/40 Cloth- No Armrest Included

438.00

Please enter the following:

Agency Name & Address

Contact Name

Phone Number

Purchase Order Number

Total Dollar Amount

Total Number of Units

Delivery Address

Please submit P.O. & tax exempt letter with Vehicle Order:

Currie Motors 9423 W. Lincoln Hwy Frankfort, IL 60423 PHONE: (815)464-9200 FAX: (815) 464-7500 [email protected] Contact Person: Tom Sullivan

IF WE HAVE MISSED AN OPTION, PLEASE CONTACT OUR OFFICE.

COMPLETE UNITS IN STOCK FOR IMMEDIATE DELIVERY, CAN BE VIEWED ON OUR WEBSITE WWW.CURRIEFLEET.COM

340769_1


AGENDA ITEM NO(S): (To be inserted by Deputy Clerk) DATE OF BOARD MEETING: February 2, 2015 TITLE OF ITEM SUBMITTED: A RESOLUTION AUTHORIZING THE

VILLAGE PRESIDENT AND CLERK TO EXECUTE A TOLLING AGREEMENT WITH THE ILLINOIS METROPOLITAN INVESTMENT FUND

SUBMITTED BY: James V. Ferolo, Klein, Thorpe & Jenkins, Ltd. BASIC DESCRIPTION OF ITEM: The Resolution approves a Tolling Agreement with

IMET. The Agreement allows the Village to participate with several other municipalities along with IMET in a cooperative manner in order to stay informed and engaged in the recovery efforts being undertaken by IMET to recover public funds that were lost due to fraudulent activity. During the term of the Agreement the Village agrees not to sue IMET and IMET agrees to share information regarding the recovery effort related to the lost funds. After June 30, 2015, the Agreement can be terminated by the Village with 30 days notice.

EXHIBIT(S) ATTACHED: Resolution, Agreement, Memorandum RECOMMENDATION: Approval SUBMITTED FOR BOARD APPROVAL: Village Manager

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#13.I

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RESOLUTION NO. _____

A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT AND CLERK TO EXECUTE A TOLLING AGREEMENT WITH THE ILLINOIS METROPOLITAN

INVESTMENT FUND

WHEREAS, the Village of Wheeling (“Village”), is a home rule municipality located in Cook County, Illinois; and WHEREAS, the Village invested certain funds in the Illinois Metropolitan Investment Fund (“IMET”) Convenience Fund; and WHEREAS, IMET retained Pennant Management, Inc. (“Pennant”) to act as investment advisor, and Pennant recommended and facilitated certain investments through the IMET Convenience Fund with First Farmer Financial, LLC (“FFF”); and WHEREAS, the FFF investment was fraudulent, resulting in losses to IMET’s Convenience Fund (the “Lost Funds”) that affected numerous units of local government, including the Village; and WHEREAS, the Village is seeking to participate in efforts by IMET and Pennant to recover the Lost Funds and, to that end, have negotiated an agreement with IMET (the “Agreement”), a copy of which is attached hereto as EXHIBIT A and incorporated by reference herein; and WHEREAS, the corporate authorities have determined that it is in the public interest to enter into the Agreement, pending final Village Attorney approval.

NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF WHEELING, COUNTIES OF COOK AND LAKE, STATE OF ILLINOIS, AS FOLLOWS: The President and the Board of Trustees of the Village of Wheeling hereby approve the Tolling Agreement attached hereto and incorporated herein as EXHIBIT A and authorize the Village President and Clerk to execute a Final Agreement and related documentation consistent with its terms. Trustee ___________________________moved, seconded by Trustee

______________________that Resolution No. 15- ___________ be adopted.

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President Argiris _____

Trustee Brady _____ Trustee Lang _____

Trustee Hein _____ Trustee Vito _____

Trustee Krueger _____ Trustee Vogel _____

Adopted this __________ day of ____________________________, 2015. ___________________________ Dean S. Argiris Village President ATTEST: ____________________________________ Elaine E. Simpson Village Clerk

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EXHIBIT A

Tolling Agreement



DATE OF BOARD MEETING: February 2, 2015 TITLE OF ITEM SUBMITTED: Resolution Approving the Continued Participation in

the Suburban Tree Consortium and the Purchase and Installation of Parkway Trees for FY 2015.

SUBMITTED BY: Anthony J. Stavros, Director of Public Works BASIC DESCRIPTION OF ITEM1: Resolution to continue the Village’s participation in

the Suburban Tree Consortium (“Consortium”) and approve the purchase and installation of parkway trees through the Consortium and Illinois nurseries for the Village’s Parkway Tree Planting Program and Emerald Ash Borer (EAB) Replacement Program.

BUDGET2: Included in 2015 budget. BIDDING3: N/A EXHIBIT(S) ATTACHED: Memorandum, Resolution RECOMMENDATION: Approval SUBMITTED FOR BOARD CONSIDERATION: Village Manager


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MEMORANDUM

TO: Jon A. Sfondilis, Village Manager FROM: Anthony J. Stavros, Director of Public Works DATE: January 26, 2015 SUBJECT: Suburban Tree Consortium Participation, Tree Purchases and Installation

EXECUTIVE SUMMARY Staff is recommending approval to continue participation in the Suburban Tree Consortium

and the purchase and installation of parkway trees through the Consortium and Illinois nurseries for FY 2015.

The Village of Wheeling has been a member of the Suburban Tree Consortium (“Consortium”) through the West Central Municipal Conference since 1990. The Consortium was created in 1985 by a group of municipalities that wanted to improve the quality and selection of parkway trees. There are approximately 38 municipalities that are members in the Consortium. The Consortium allows municipalities to enter into an agreement whereby nurseries would grow trees according to requested species specifications and amounts. These trees are then available to municipalities for spring and fall plantings. The Village’s Parkway Tree Planting Program is funded through two accounts for the purchase and installation of trees. For FY 2015, the Village Board approved $100,000.00 in the Forestry Division budget for parkway trees lost due to Emerald Ash Borer (EAB); this amount will support nearly 285 trees. The Village Board also approved an additional $20,000.00 in the Capital Improvement Plan (CIP) budget; this amount will support nearly 57 trees. Hence, the total allocated budget for tree purchases and installation is $120,000.00. The Consortium requires each municipality member that participates in their tree program to annually approve a resolution indicating its commitment to continue participation. Due to the nature of the nursery industry and the plant materials desired by the Village that includes lower prices on trees and installations, dependable supply and better quality of trees, staff is requesting approval of the attached resolution. The resolution not only expresses the Village’s intent to continue participation in the Suburban Tree Consortium for the purchase and installation of parkway trees through them but also Illinois nurseries for the Village’s Parkway Tree Planting Program and EAB Tree Replacement Program. With your concurrence, please include this on the Monday, February 2, 2015 Board meeting agenda.

RESOLUTION NO. 15-__________

RESOLUTION APPROVING THE CONTINUED PARTICIPATION IN THE SUBURBAN TREE CONSORTIUM AND THE PURCHASE AND

INSTALLATION OF PARKWAY TREES FOR FY 2015

WHEREAS, the Village of Wheeling has been a member of the cooperative known as the Suburban Tree Consortium (“Consortium”) since 1990; and

WHEREAS, the Consortium was created to jointly purchase parkway trees on

behalf of a number of municipalities in an effort to realize cost savings and insure a reasonable supply and variety of suitable parkway trees; and

WHEREAS, Chapter 65 of ILCS 5/11-73. 1-1 entitled “Municipal and Joint

Municipal Tree Planting Programs,” authorizes municipalities to jointly enter into long term contracts for the purchase and delivery of trees; and

WHEREAS, due to the nature of the nursery industry and the plant materials

desired by the Village, assuring a reasonable number and variety of parkway trees at the best price is possible with purchasing trees through the Consortium and Illinois nurseries; and

WHEREAS, Consortium member municipalities provide the Nurseries/Suppliers

a projection of their parkway tree requirements; and WHEREAS, FY 2015 funds are allocated in the Forestry Division ($100,000.00)

and CIP ($20,000.00) accounts. NOW, THEREFORE, BE IT RESOLVED by the President and the Board of

Trustees of the Village of Wheeling, Counties of Cook and Lake, State of Illinois, that the Village of Wheeling does hereby commit to remain a member of the Suburban Tree Consortium and procure parkway trees through the Consortium and Illinois nurseries in a not to exceed total amount of $120,000.00.

Trustee moved, seconded by Trustee that Resolution No. 15-_____ be adopted.

President Argiris _______________ Trustee Brady _______________ Trustee Hein _________________ Trustee Krueger _______________ Trustee Lang _________________ Trustee Vogel _______________ Trustee Vito _________________ ADOPTED this _____________ day of ____________________, 2015, by the President and Board of Trustees of the Village of Wheeling, Illinois. ______________________________ Dean S. Argiris Village President ATTEST: _____________________________ Elaine E. Simpson Village Clerk