Public Notice 5-12-2020... · 2020-05-07 · 3. Reorganization of the Board 4. WTP Update 5. CWRPDA Loan-Bond Sale and Process Update 6. Water Committee Update 7. COVID-19 Update-Revisit

Public Notice

Mt. Crested Butte Water & Sanitation District Regular Board Meeting Agenda

Tuesday, May 12, 2020 5:00 p.m.

Please join the meeting from your computer, tablet or smartphone. https://www.gotomeet.me/MCBWaterSanitationDistrict

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1. Call to Order

2. Citizens Comment Period• Citizens may make comments on items NOT scheduled on the agenda. Per Colorado

Open Meetings Law, no Board discussion or action will take place until a later date, if necessary. You must sign in before speaking. Comments are limited to three minutes.

3. Reorganization of the Board

4. WTP Update

5. CWRPDA Loan-Bond Sale and Process Update

6. Water Committee Update

7. COVID-19 Update-Revisit temporary late fee suspension

8. Clarifier Project Update

9. District Manager Report

10. April 2020 Financial Report

11. Approve Meeting Minutes• April 14, 2020

12. Legals

13. New/Old Business Before the Board

14. Adjourn

The Board may address individual agenda items at their discretion as necessary to accommodate the needs of the Board and audience.

MEMORANDUM

To: Mt. Crested Butte Water & Sanitation District Board of Directors

From: Mike Fabbre, District Manager

Date: May 7, 2020

Subject: District Manager Report

(4-WW-C) Clarifier Building The project has started again after delays due to COVID-19 and some sub-contractors being sick. All County exemptions to resume work are in place and we are cautiously moving the project forward. keeping our operators healthy and social distancing are still the main priorities as overlapping areas with staff and contractors are unavoidable. Progress will be slower because of only allowing a limited number of contractors onsite at time, but substantial completion is scheduled for 6/10/20.

(102001) WTP Expansion Project The Town of Mt. CB Planning Commission voted unanimously on approval of the design review. JVA has completed the 100% construction drawings and project manual which were submitted to the Town and their third-party reviewing contractor. Closing of the loan with the Colorado Water Resources & Power Development Authority is scheduled for 5/14/20, and we continue to monitor interest rate as that date nears. After the loan is completed, we will look to provide Moltz construction with a notice to proceed.

CBMR Water Service Line This project is now under contract with Lacy Construction with a substantial completion date of 6/15/20. We are still working out some details with CBMR, but will look to break ground the third week of May.

(202002) Inflow & Infiltration (I&I) We were successful at installing five flow meters throughout the collections system to help track I&I. We were able to complete this before the peak I&I spring run-off season and the information we gather should be valuable for our engineering report that is required for our discharge permit.

Meridian Lake Park Reservoir No.1 Water Rights The 60-day window after our filing for an absolute water right has expired and there were no public objections submitted. We are now waiting for the water court judge to make a final determination.

Personnel John Dethloff has retired after 31 years of service to the District. We will plan on having a party or BBQ at an appropriate time later in the season. Evan Sandstrom has been hired to join the wastewater department and will begin training over the next few weeks. The District still has one water and one wastewater position to fill.

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General Operations

Water Operations April 2020

MCB WTP Production for April 3.69 MG MCB WTP Production for March 6.97 MG Peak day of Month: 4/11/2020 0.155 MG Average Daily Plant Run Times 3.3 hours/day Average Daily Flow Total 0.123 MG/day MLP WTP Production for April 0.314 MG MLP WTP Production for March 0.348 MG Peak Day for Month: 4/27/2019 0.033 MG Average Daily Plant Run Times 2.0 hours/day Average Daily Flow Total 0.010 MG/day

Significant / Unusual Activities: • MCB Disinfection Byproducts sampling completed• New SCADA computer with Windows 10 installed by TLECC• State sponsored PFAS samples were taken in MCB and MLP• New service taps were installed at 19 Ruby and 700 Gothic aka “Rasta Lot”• Isolated the Malensik and Jaklich ditches due to color and runoff conditions• Begin flushing fire hydrants in MLP• Organizational projects, cleaning, and disinfection

Major Problem(s): • Two leaks were discovered in Prospect and isolated. One on an irrigation to a vacant lot on Bear

Scratch and another from a blow-off valve at the top of the subdivision. (Photo #1)• High service pump wiring at MLP was found to be over amped and burnt out a junction box. This

was repaired by EC Electric. (Photo #2)

Next Month’s Major activities: • Fire hydrant flushing• Accu-Tab chlorinator cleaning and maintenance• UV semi-annual inspection and maintenance• Re-route CBMR maintenance shop water service line• NALCO runoff jar testing• Complete and post the annual consumer confidence report• Review resumes for new hire

Photo #1 Photo #2

Kyle Koelliker will be attending the meeting to answer any questions

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3

Wastewater Operations April 2020

Gallons Wastewater Treated April 13.1 MG Gallons Wastewater Treated March 6.9 MG Average Treated Wastewater Flow 0.44 MGD Peak Treated Wastewater Flow 0.75 MGD Peak Treated Wastewater Date April 28 Gallons Sludge Hauled to Town of CB 36,000 gal.

Significant / Unusual Activities: • Disinfect every building every day• Coordinated restart of construction for clarifier building (Photo #1)• Ted D. Miller Associates installed 5 flow meters throughout the collection system to track I&I.

Staff cleared the sites so they could gain access to the manholes and complete the installations.• 14 Peakview Drive had an issue with their lift station and wastewater was backing up into their

basement. They accused the District’s main line of being blocked and causing the backup. Staffjetted the main line and showed the homeowner the Districts line was clear. The homeownerproceeded to make repairs on their lift station and service line.

• Two manholes were damaged by a snowplow on Mineral Point and on Gothic Road. Staff wasonsite immediately to replace cracked riser rings and lid to make it safe for traffic to resume.

• Removed chains from backhoe and jet truck• Started raking upper and lower lots• Started to take down Christmas lights• Drained tank in process building so IWS could replace leaking valve (Photo #2)

Major Problem(s): • No major problems to report

Next Month's Major Activities: • Stay Healthy!• Begin annual collection system maintenance• Finish raking• Finish Christmas lights• Water Technology Group to be onsite May 13th to rebuild odor scrubber fan

Photo #1 Photo #2

Bryan Burks will be attending the meeting to answer any questions

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4

Stream Flow Information, Snow Pack, & Weather

Stream flows from the USGS water resources web interface Values below for May 6, 2020.

Stream & Location Current Flow (CFS) Mean Median EAST RIVER BELOW CEMENT CREEK NEAR CRESTED BUTTE, CO 714 684 655

SLATE RIVER ABOVE BAXTER GULCH @HWY 135 NEAR CRESTED BUTTE, CO 406 333 315

COAL CREEK ABOVE MCCORMICK DITCH AT CRESTED BUTTE, CO 70.4 72.0 63.0

TAYLOR RIVER BELOW TAYLOR PARK RESERVOIR, CO. 154 177 143

OHIO CREEK NEAR BALDWIN, CO 199 289 262

GUNNISON RIVER NEAR GUNNISON, CO 1,080 1,380 1,340

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Weather

The National Oceanic and Atmospheric Administration One-Month Outlook for MCBWSD is Indicating above average temperatures and slightly below average precipitation for our region. Weather through the mid-month includes a mix of possible clouds, rain, and sun with temperatures ranging from 20 to 70 degrees Fahrenheit.

5/6/2020 Meridian Lake Park Reservoir No. 1 is currently at 89% of capacity. Meridian Lake Reservoir (Long Lake) is currently at 98% of capacity. Blue Mesa Reservoir is currently at 63% of capacity. Blue Mesa Reservoir is up 23.53 feet from one year ago, and 38.17 feet below full pool. Taylor Park Reservoir is currently at 70% of capacity. Lake Powell is currently at 48% of capacity. Lake Mead is currently at 44% of capacity.

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Colorado SNOTEL Snow/Precipitation Update Report Based on Mountain Data from NRCS SNOTEL Sites

**Provisional data, subject to revision** Data based on the first reading of the day (typically 00:00) for Wednesday, May 6, 2020

Basin Site Name

Elevation (ft)

Snow Depth

(in)

Snow Water Equivalent

Water Year-to-Date Precipitation

Current (in)

Median (in)

% of Median

Current (in)

Average (in)

% of Average

GUNNISON RIVER BASIN

Butte 10,160 13 4.8 9.1 53 13.6 18.6 73 Schofield Pass 10,700 50 24.4 30.7 79 25.3 37.0 68

Park Cone 9,600 4 1.5 2.7 56 11.3 14.0 81

Upper Taylor 10,640 12 4.6 N/A * 16.5 N/A *

Porphyry Creek 10,760 23 10.5 12.7 83 18.0 18.7 96

Basin Index (%) 60 75 * = Analysis may not provide valid measure of condition

GUNNISON RIVER BASIN consists of 16 SNOTEL sites. Top 5 representative MCBWSD sites listed above.

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9

www.jvajva.com

M E M O

TO: Mike Fabbre DATE: May 6, 2020

FIRM: Mt. Crested Butte Water and Sanitation District JOB NO. 1028e

ADDRESS: 100 Gothic Road PROJECT: MCBWSD Water Treatment Plant Expansion Project

Mt. Crested Butte, CO 81225 SUBJECT: May 2020 Monthly Project Update

The purpose of this memo is to update you and the District Board on the Water Treatment Plant (WTP) Expansion Project and activities completed in the month of April 2020. The summary below is purposely brief and can be expanded upon if you or any of the Board members have specific questions or concerns.

JVA submitted the 100 percent construction drawings and project manual on April 27th to the District and Moltz Construction. These incorporated the comments from the team on the 90 percent submittal.

JVA has submitted the Gunnison County building permit and land use applications for the East River Pump Station. The Town of Mt. Crested Butte design review package was submitted to the Town’s reviewer on April 30th. We expect approvals for these submittals in mid-May.

A Notice of Award was issued to Moltz Construction on April 16th. Moltz will be providing a signed agreement, bonds and insurance this week to the District. A Notice to Proceed is expected following the loan closing in mid-may.

A pre-construction meeting is likely to occur in late May which will include representatives from the State Revolving Fund program.

The Conditional Use Application was accepted by the Town of Mt. Crested Butte. This application included a landscaping plan for the water treatment plant.

The project remains on schedule and within budget. Mobilization is expected to begin following the loan closing around May 15, 2020. We appreciate the opportunity to work with the District on this important project and look forward to supporting the District during construction phase over the next two years. Please let me know if you or anyone from the District Board has any questions or concerns, we can assist with.

Sincerely,

Signed:

Cooper Best, Regional Manager

Boulder Fort Collins Winter Park Glenwood Springs 1319 Spruce Street Boulder, CO 80302 303.444.1951

25 Old Town Square Suite 200 Fort Collins, CO 80524 970.225.9099

PO Box 1860 47 Cooper Creek Way Suite 328 Winter Park, CO 80482 970.722.7677

817 Colorado Ave Suite 301 Glenwood Springs, CO 81601 970.404.3100

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MT CRESTED BUTTE WATER & SANITATION DISTRICT Water Billing: $ and Gallons

2018 $ Billed

2019 $ Billed

2020 $ Billed

2018 x1,000 gallons

2019 x1,000 gallons

2020 x1,000 gallons

$ +/- 2018-2019

$ +/- 2019-2020

JAN 86,820.95$ 108,187.75$ 124,440.26$ 7,717 8,860 7,884 21,366.80$ 16,252.51$ FEB 87,196.25 106,780.66 120,200.86 7,004 7,374 6,021 19,584.41 13,420.20 MAR 86,569.77 103,409.02 118,489.03 6,531 7,172 5,454 16,839.25 15,080.01 APR 86,825.07 100,942.41 115,239.84 4,094 4,612 2,489 14,117.34 14,297.43 MAY 87,217.60 98,046.24 3,839 3,280 10,828.64 JUN 97,904.02 105,679.39 12,838 6,643 7,775.37 JUL 98,650.41 134,579.56 14,996 14,112 35,929.15

AUG 98,508.31 138,113.00 14,313 15,213 39,604.69 SEP 92,759.14 120,246.00 9,895 10,982 27,486.86 OCT 87,157.76 98,350.00 4,161 4,412 11,192.24 NOV 87,872.08 97,373.52 3,846 3,315 9,501.44 DEC 87,375.57 97,011.20 4,369 4,686 9,635.63

1,084,856.93$ 1,308,718.75$ 478,369.99$ 93,603 90,661 223,861.82$ 59,050.15$

0

5,000

10,000

15,000

20,000

25,000

30,000

$-

$20,000.00

$40,000.00

$60,000.00

$80,000.00

$100,000.00

$120,000.00

$140,000.00

$160,000.00

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

$ Billed / _____________

2018 2019 2020 2018 2019 2020

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MT CRESTED BUTTE WATER & SANITATION DISTRICT2020 FINANCIAL RESULTS

PERCENTREVENUE Water Wastewater General Fund Total YEAR-TO-DATE Water Wastewater General Fund Total 2020 of Y-T-D

PROPERTY TAXES -$ 137,717$ 137,717$ 558,045$ -$ -$ 1,153,684$ 1,153,684$ 48.37%TRANSFERS IN(OUT) - - - (0) 36,414 36,414 (72,828) - 0.00%TAP FEES 17,430 31,620 - 49,050 53,412 140,000 210,000 - 350,000 15.26%USER FEES 115,240 101,222 - 216,462 883,243 1,580,382 1,213,820 - 2,794,202 31.61%AVAIL SERVICE FEES - - - - 44,797 82,811 94,016 - 176,827 25.33%INTEREST INCOME - - 2,878 2,878 17,219 - - 60,000 60,000 28.70%MISC & OTHER INCOME 765 45 - 810 7,317 5,000 5,000 - 10,000 73.17%MLP SURCHARGE 85/15 3,484 615 - 4,099 23,576 77,000 - - 77,000 30.62%

TOTAL REVENUE 136,919 133,502 140,595 411,016 1,587,608 1,921,607 1,559,250 1,140,856 4,621,713 34.35%

EXPENDITURES PERCENTOperations Water Wastewater General Fund Total YEAR-TO-DATE Water Wastewater General Fund Total 2020 of Y-T-DChemicals - - - - - 50,000 8,000 - 58,000 0.00%Laboratory 754 6,694 - 7,448 21,297 50,000 100,000 - 150,000 14.20%Operating Equipment/Supplies 9,408 2,782 - 12,191 19,790 50,000 30,000 - 80,000 24.74%Safety Equipment 74 98 - 171 1,618 5,000 5,000 - 10,000 16.18%Uniforms - - - - 430 5,000 5,000 - 10,000 4.30%Outside Services 163 73 - 236 593 15,000 - - 15,000 3.95%Repairs & Maintenance - 2,357 - 2,357 37,033 150,000 120,000 - 270,000 13.72%Utilities 8,730 10,835 - 19,565 62,382 120,000 140,000 - 260,000 23.99%ATAD Sludge TCB - - - - - - 78,000 - 78,000 0.00%MLP Operations 1,362 148 - 1,510 12,830 45,000 5,000 - 50,000 25.66%Legal 1,860 2,910 - 4,770 22,281 25,000 25,000 - 50,000 44.56%Consultants 2,868 18,039 - 20,907 44,004 80,000 115,000 - 195,000 22.57%Water Grant - - - - 2,000 2,000 - - 2,000 100.00%Engineering - - - - - 25,000 25,000 - 50,000 0.00%Fuel/Vehicle Expense 587 1,040 186 1,813 15,368 25,000 25,000 - 50,000 30.74%Office Admin 13,268 1,878 12,455 27,601 147,336 45,000 45,000 282,000 372,000 39.61%Salaries, Taxes & Benefits 38,652 29,361 37,957 105,969 438,429 464,650 401,650 446,700 1,313,000 33.39%Bond Principal & Interest/Fees - - - 188,828 - - 377,656 377,656 50.00%County Treasurer Fees - - 3,750 3,750 15,727 - - 34,500 34,500 45.58%

TOTAL OPERATIONS EXPENDITURES 77,725 76,215 54,347 208,287 1,029,945 1,156,650 1,127,650 1,140,856 3,425,156 30.07%

Net Operating Results (Excl. CapEx) 59,194$ 57,286$ 86,248$ 202,729$ 557,664$ 764,957 431,600 0 1,196,557 46.61%

Capital Improvements 135,727 138,346 - 274,073 716,607 8,244,000 734,000 0 8,978,000CWRPDA Loan Draws - - - - - (7,800,000) - - (7,800,000) Net CapEx 135,727 138,346 - 274,073 716,607 444,000 734,000 - 1,178,000

TOTAL ALL EXPENDITURES 213,452 214,561 54,347 482,360 1,746,552 1,600,650 1,861,650 1,140,856 4,603,156

NET EXCESS(DEFICIT) OF REV/EXP (76,533)$ (81,059)$ 86,248$ (71,344)$ (158,944)$ 320,957$ (302,400)$ -$ 18,557$

33% Year Elapsed

April, 2020BUDGET 2020

BUDGET 2020

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Starting date Jan-20Cash balance alert minimum 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000

2020 BUDGET Jan-20 Feb-20 Mar-20 Apr-20 TotalUnrestricted Cash 3,067,438 3,067,438 3,059,504 2,840,498 2,979,838

REVENUE Jan-20 Feb-20 Mar-20 Apr-20 TotalPROPERTY TAXES 952,945 8,015 19,675 392,638 137,717 558,045DEBT SERVICE TAXES 200,739 0TAP FEES 350,000 4,062 100 200 49,050 53,412USER FEES 2,794,202 225,692 221,393 219,696 216,462 883,243AVAIL SERVICE FEES 176,827 0 0 44,797 0 44,797INTEREST INCOME 60,000 5,779 4,661 3,901 2,878 17,219MISC INCOME 10,000 460 3,730 2,317 810 7,317MLP SURCHARGE 77,000 4,099 4,099 11,280 4,099 23,577CWRPDA Loan Draw 7,800,000 0 0 0 0 0TOTAL CASH RECEIPTS 12,421,713 248,107 253,658 674,829 411,016 1,587,610Total cash available 15,489,151 3,315,545 3,313,162 3,515,327 3,390,854

EXPENSES Jan-20 Feb-20 Mar-20 Apr-20 TotalCHEMICALS 58,000 0 0 0 0 0LABORATORY 150,000 3,923 2,294 7,632 7,448 21,297OPERATING EQUIP / SUPPLIES 80,000 -1,836 2,270 7,165 12,191 19,790SAFETY 10,000 59 310 1,078 171 1,618UNIFORMS 10,000 430 0 0 0 430OUTSIDE SERVICES 15,000 90 180 87 236 593R&M 270,000 5,510 5,878 23,288 2,357 37,033UTILITIES 260,000 0 22,131 20,687 19,565 62,383ATAD SLUDGE 78,000 0 0 0 0 0MLP OPERATIONS 50,000 746 3,370 7,203 1,510 12,829LEGAL 50,000 0 13,799 3,712 4,770 22,281WATER GRANT 2,000 0 2,000 0 0 2,000OFFICE ADMIN 372,000 80,469 14,561 24,705 27,601 147,336SALARIES / BENEFITS 1,313,000 122,329 106,353 103,777 105,969 438,428VEHICLES / FUEL 50,000 6,352 1,918 5,287 1,813 15,370CTY TREASURER FEES 34,500 13 357 11,607 3,750 15,727CONSULTANTS 195,000 0 12,458 10,640 20,907 44,005ENGINEERING 50,000 0 0 0 0 0

0SUBTOTAL CASH PAID OUT 3,047,500 218,085 187,879 226,868 208,288 841,120

00

BOND EXPENSES 377,656 0 188,828 0 0 188,828CAPITAL IMPROVEMENTS 8,978,000 37,956 95,957 308,622 274,073 716,608

0SUBTOTAL 9,355,656 37,956 284,785 308,622 274,073TOTAL CASH PAID OUT 12,403,156 256,041 472,664 535,490 482,361 1,746,556

Change in Cash (7,934) (219,006) 139,340 (71,345) (158,945)

Unrestricted Cash on hand (end of month) 3,085,995 3,059,504 2,840,498 2,979,838 2,908,493 2,908,492

Cash Flow ProjectionMT CRESTED BUTTE WATER & SANITATION DISTRICT Return to Agenda

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CHECK REPORT - APRIL 2020

Check Check

Date Number Payee or Description Amount

4/29/2020 1 CO UNEMPLOYMENT INS 664.63$

4/1/2020 15415 CO EMPLOYER BENEFIT TRUST 24,294.38$

4/8/2020 15417 TOWN OF MT. CRESTED BUTTE 1,500.00$ W CAP IMP LEGALS 10200105

4/14/2020 15418 ALPINE OFFICE SYSTEMS, INC. 90.68$

4/14/2020 15419 ARKANSAS VALLEY PUBLISHING 79.00$

4/14/2020 15420 CARQUEST - MONTY'S AUTO PARTS 150.64$

4/14/2020 15421 CASELLE, INC. 989.00$

4/14/2020 15422 CRESTED BUTTE ACE HARDWARE 131.94$

4/14/2020 15423 CRESTED BUTTE NEWS INC 211.00$

4/14/2020 15424 DANA KEPNER COMPANY 4,340.61$ OP SUPPLIES

4/14/2020 15425 EC ELECTRIC, INC. 255.00$

4/14/2020 15426 ELAN FINANCIAL SERVICES 3,174.61$ OFFICE EXP, EDUCATION, OP

SUPPLIES, PERMITS, PHONES,

SUBSCRIPTIONS, OTHER EXP

4/14/2020 15427 ENERGY LABORATORIES, INC. 4,643.00$ LAB - SAMPLING

4/14/2020 15428 FASTENAL COMPANY 349.71$

4/14/2020 15429 GUNNISON COUNTY 275.00$ W CAP IMP LEGALS 10200105

4/14/2020 15430 IDEXX DISTRIBUTION, INC. 288.31$

4/14/2020 15431 LAW OF THE ROCKIES, LLC 4,871.56$ LEGALS

4/14/2020 15432 MAYBERRY & COMPANY, LLC 6,000.00$ AUDITING

4/14/2020 15433 MOUNTAIN CLEAN INC 200.00$

4/14/2020 15434 NAPA - LAUDICK AUTO PARTS INC 81.87$

4/14/2020 15435 PAINT CENTER 23.97$

4/14/2020 15436 PARISH OIL CO., INC. 48.75$

4/14/2020 15437 PITNEY BOWES PURCHASE POWER 503.50$

4/14/2020 15438 PORZAK BROWNING & BUSHONG LLP 2,220.00$ LEGALS

4/14/2020 15439 SEACREST GROUP 2,079.00$ LAB - SAMPLING

4/14/2020 15440 THE TURD HERDER 260.00$

4/14/2020 15441 WASTE MANAGEMENT CORPORATE SER, INC 145.68$

4/14/2020 15442 WATER TECHNOLOGY GROUP 1,842.00$ REPAIR & MAINT - WW

4/14/2020 15443 XTREAMINTERNET 159.00$

4/20/2020 15444 TOWN OF MT. CRESTED BUTTE 30,929.44$ W CAP IMP LEGALS 10200105

4/29/2020 15445 POSTMASTER 260.82$

4/30/2020 15446 ACZ LABORATORIES, INC 273.00$

4/30/2020 15447 ALPINE ENVIRONMENTAL CONSULTANTS LLC 1,155.00$ CONSULTANTS (102032 $980.00,

202032 $175.00)

4/30/2020 15448 CARQUEST - MONTY'S AUTO PARTS 107.88$

4/30/2020 15449 COMMERCIAL SPECIALISTS, INC. 90.00$

4/30/2020 15450 CRESTED BUTTE NEWS INC 188.30$

4/30/2020 15451 DUFFORD,WALDECK,MILBURN&KROHN 1,115.58$ LEGALS

4/30/2020 15452 ELAN FINANCIAL SERVICES 1,224.57$ OFFICE EXP, OP SUPPLIES,

PERMITS, PHONES

4/30/2020 15453 FARIS MACHINERY COMPANY 208.85$

4/30/2020 15454 FASTENAL COMPANY 81.40$

4/30/2020 15455 HACH COMPANY 1,762.64$ OP SUPPLIES, LAB SUPPLIES

4/30/2020 15456 HDR, INC. 1,887.50$ CONSULTANTS 102030

4/30/2020 15457 JVA, INCORPORATED 103,022.60$ W CAP IMP ENGINEERING

(10200102 $99522.60, 10200202

$3500.00)

4/30/2020 15458 PAPER-CLIP LLC 219.00$

4/30/2020 15459 PINYON ENVIRONMENTAL, INC 13,000.50$ CONSULTANTS 202034

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CHECK REPORT - APRIL 2020

Check Check

Date Number Payee or Description Amount

4/30/2020 15460 RESOURCE ENGINEERING INC. 4,863.54$ CONSULTANTS 202031

4/30/2020 15461 STANFORD COMPUTER & TECHNICAL SERVICES 180.00$

4/30/2020 15462 TIMBER LINE ELECTRIC & CONTROL 11,929.00$ OFFICE EXPENSE - W (NEW SCADA

COMPUTER UPGRADE + INSTALL)

4/30/2020 15463 XEROX FINANCIAL SERVICES 167.43$

4/30/2020 15464 AMAZON CAPITAL SERVICES 351.56$

4/3/2020 92201 DIRECT DEPOSIT TOTAL 24,334.60$

4/17/2020 92202 DIRECT DEPOSIT TOTAL 25,148.87$

4/16/2020 4152001 CCOERA 401K 3,487.40$

4/16/2020 4152002 CCOERA 457K 1,376.28$

4/16/2020 4152003 CREDIT UNION OF COLORADO 100.00$

4/16/2020 4152004 FEDERAL WITHHOLDING TAXES 8,971.03$

4/15/2020 4152030 ATMOS ENERGY 2,437.85$ UTILITIES

4/15/2020 4152031 CENTURYLINK 733.04$

4/15/2020 4152032 UPS 155.74$

4/15/2020 4152033 UPS 14.08$

4/15/2020 4152034 UPS 112.75$

4/15/2020 4152035 WRIGHT EXPRESS FLEET SVC 1,187.41$ FUEL

4/15/2020 4152036 XEROX FINANCIAL SERVICES 167.43$

4/15/2020 4152037 GUNNISON COUNTY ELECTRIC ASSOC 18,800.01$ UTILITIES

4/15/2020 4152038 INTEGRATED WATER SERVICES, INC. 138,345.68$ WW CAP IMP (20200103)

4/3/2020 4302006 COLORADO STATE TAXES 1,193.00$

4/30/2020 4302030 VERIZON WIRELESS 462.00$

4/30/2020 4302031 BROWN, BRIAN 100.00$

4/30/2020 4302032 CRAM, ROGER 100.00$

4/30/2020 4302033 KEMPIN, NICHOLAS 100.00$

4/30/2020 4302034 MORGAN, SARA E. 100.00$

4/30/2020 4302035 VELADO, CARLOS 100.00$

4/3/2020 430202007 COLORADO STATE TAXES 1,190.00$

4/1/2020 930201932 CCOERA 401K 3,487.40$

4/1/2020 930201933 CCOERA 457K 1,376.28$

4/1/2020 930201934 CREDIT UNION OF COLORADO 100.00$

4/1/2020 930201935 FEDERAL WITHHOLDING TAXES 8,538.78$

475,111.08$

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Water Capital Projects Financial Summary

Activity# Project Name Division Start DateEstimated

Completion Date

102001 WTP Expansion Water 5/1/2020 6/1/2022

20-WF-1 Approved Project

Budget Total

Adjustments to Initial

Project Cost Estimate

Current Total Project

Estimate Project Costs Through 2019

January 2020 Costs Incurred

February 2020 Costs Incurred

March 2020 Costs Incurred

April 2020 Costs Incurred

2020 YTD Costs

2020 Project Budget Plus

2019 Carryover

2020 Project Remaining

Budget

Total Historical

Project Costs to Date

Estimated Costs to Complete

01 Project Management 750,000 650,000 1,400,000 - 350,000 350,000 - 1,400,000 02 Engineering 1,200,000 - 1,200,000 902,917 94,099 147,826 99,523 341,448 297,083 (44,365) 1,244,365 (44,365) 03 Construction 17,150,000 700,000 17,850,000 - 7,150,000 7,150,000 - 17,850,000 04 Contingencies 2,675,000 2,675,000 - - - - 2,675,000 05 Legal - 50,000 50,000 1,003 1,668 32,704 35,374 - (35,374) 35,374 14,626

Total Project: 19,100,000 4,075,000 23,175,000 902,917 - 95,102 149,494 132,227 376,823 7,800,000 7,420,260 1,279,740 21,895,260

Project Name Division Start DateEstimated

Completion Date

102002 Daisy Circle Water 1/1/2019 10/15/2020

20-WF-2 Approved Project

Budget Total

Adjustments to Initial

Project Cost Estimate

Current Total Project

Estimate Project Costs Through 2019

January 2020 Costs Incurred

February 2020 Costs Incurred

March 2020 Costs Incurred

April 2020 Costs Incurred

2020 YTD Costs

2020 Project Budget Plus

2019 Carryover

2020 Project Remaining

Budget

Total Historical

Project Costs to Date

Estimated Costs to Complete

01 Project Management 5,000 5,000 - 5,000 5,000 - 02 Engineering 24,000 - 24,000 3,500 3,500 24,000 20,500 3,500 20,500 03 Construction 120,000 120,000 - 120,000 120,000 - 120,000

Total Project: 149,000 - 149,000 - - - - 3,500 3,500 149,000 145,500 3,500 140,500

Project Name Division Start DateEstimated

Completion Date

102003 1MG Tank Foundation-Timberland Water 6/1/2020 8/30/2020

20-WF-3 Approved Project

Budget Total

Adjustments to Initial

Project Cost Estimate

Current Total Project

Estimate Project Costs Through 2019

January 2020 Costs Incurred

February 2020 Costs Incurred

March 2020 Costs Incurred

April 2020 Costs Incurred

2020 YTD Costs

2020 Project Budget Plus

2019 Carryover

2020 Project Remaining

Budget

Total Historical

Project Costs to Date

Estimated Costs to Complete

01 Project Management 15,000 15,000 - 15,000 15,000 - 02 Engineering 35,000 - 35,000 - 35,000 35,000 - 35,000 03 Construction 150,000 150,000 - 150,000 150,000 - 150,000

Total Project: 200,000 - 200,000 - - - - - - 165,000 200,000 - 185,000 Note: Construction includes $10,000 for Small Tank Drainage Issue

Project Name Division Start DateEstimated

Completion Date

102004 Backhoe Water 10/1/2019 1/10/2020

20-WF-4 Approved Project

Budget Total

Adjustments to Initial

Project Cost Estimate

Current Total Project

Estimate Project Costs Through 2019

January 2020 Costs Incurred

February 2020 Costs Incurred

March 2020 Costs Incurred

April 2020 Costs Incurred

2020 YTD Costs

2020 Project Budget Plus

2019 Carryover

2020 Project Remaining

Budget

Total Historical

Project Costs to Date

Estimated Costs to Complete

06 Lease Buyout and Purchase 167,500 - 37,956 37,956 37,956 129,544 91,588 75,912 (75,912)

Total Project: 167,500 - - 37,956 37,956 - - - 37,956 130,000 91,588 75,912 (75,912) Note: 2020 Budget would be offset by sale of existing backhoe for approx $100,000Total All Projects: 37,956$ 95,102$ 149,494$ 135,727$ 418,279$ 8,244,000$ TOTAL Water CAPEX

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WasteWater Capital Projects Financial Summary

Activity# Project Name Division Start DateEstimated

Completion Date

202001 Clarifier Project WasteWater 6/1/2019 3/1/2020

20-WWF-1 Approved Project

Budget Total

Adjustments to Initial

Project Cost Estimate

Current Total Project

Estimate Project Costs Through 2019

January 2020 Costs Incurred

February 2020 Costs Incurred

March 2020 Costs Incurred

April 2020 Costs Incurred

2020 YTD Costs

2020 Project Budget Plus

2019 Carryover

2020 Project Remaining

Budget

Total Historical

Project Costs to Date

Estimated Costs to Complete

02 Engineering 87,900 - 87,900 57,379 1,008 1,163 2,170 30,521 28,351 59,549 28,351 03 Construction 2,695,600 404,760 2,600,360 1,654,521 148,834 138,346 148,834 1,041,079 892,245 1,803,355 797,005

Total Project: 2,783,500 404,760 2,688,260 1,711,900 - 1,008 149,997 138,346 151,004 1,071,600 920,596 1,862,904 825,356

Project Name Division Start DateEstimated

Completion Date

202002

Inflow & Infiltration (I&I) General-2020&Ongoing

to 5-year Rollout WasteWater 1/1/2020 1/1/2024

20-WWF-2 Approved Project

Budget Total

Adjustments to Initial

Project Cost Estimate

Current Total Project

Estimate Project Costs Through 2019

January 2020 Costs Incurred

February 2020 Costs Incurred

March 2020 Costs Incurred

April 2020 Costs Incurred

2020 YTD Costs

2020 Project Budget Plus

2019 Carryover

2020 Project Remaining

Budget

Total Historical

Project Costs to Date

Estimated Costs to Complete

03 Construction 59,000 59,000 - 59,000 59,000 - 59,000 07 Study 65,000 65,000 - 65,000 65,000 - 65,000

Total Project: 124,000 - 124,000 - - - - - - 124,000 124,000 - 124,000

Project Name Division Start DateEstimated

Completion Date

202003 Utility Bed Crew Cab Short Bed Wastewater 1/1/2020 1/31/2020

20-WWF-3 Approved Project

Budget Total

Adjustments to Initial

Project Cost Estimate

Current Total Project

Estimate Project Costs Through 2019

January 2020 Costs Incurred

February 2020 Costs Incurred

March 2020 Costs Incurred

April 2020 Costs Incurred

2020 YTD Costs

2020 Project Budget Plus

2019 Carryover

2020 Project Remaining

Budget

Total Historical

Project Costs to Date

Estimated Costs to Complete

06 Purchase 40,000 40,000 - 40,000 40,000 - 40,000

Total Project: 40,000 - 40,000 - - - - - - 40,000 40,000 - 40,000

Project Name Division Start DateEstimated

Completion Date

202004 ATAD IGA Share Wastewater 1/1/2020 12/31/2020

20-WWF-4 Approved Project

Budget Total

Adjustments to Initial

Project Cost Estimate

Current Total Project

Estimate Project Costs Through 2019

January 2020 Costs Incurred

February 2020 Costs Incurred

March 2020 Costs Incurred

April 2020 Costs Incurred

2020 YTD Costs

2020 Project Budget Plus

2019 Carryover

2020 Project Remaining

Budget

Total Historical

Project Costs to Date

Estimated Costs to Complete

02 Engineering 50,000 - 50,000 - 50,000 50,000 - 50,000

Total Project: 50,000 - 50,000 - - - - - - 50,000 50,000 - 50,000

Total All Projects: -$ 1,008$ 149,997$ 138,346$ 151,004$ 1,285,600$ TOTAL WW CAPEX

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Activity# 2020 Budget Contractor January February March April YTDRemaining

Budget102030 25,000$ General 648$ 1,888$ 2,535$ 22,465$ 102031 10,000 Resource Engineering 1,909 1,909 8,092 102032 35,000 Alpine Environmental (Water) 1,418 245 980 2,643 32,358 102033 10,000 Raftelis MLP - 10,000

80,000$ -$ 3,326$ 893$ 2,868$ 7,086$ 72,914$

Activity# 2020 Budget Contractor January February March April YTDRemaining

Budget202030 25,000$ General 648$ 648$ 24,352 202031 10,000 Resource Engineering 7,714 7,717 4,864 20,295 (10,295) 202032 20,000 Alpine Env (Draft Discharge Permit) 1,418 1,383 175 2,975 17,025 202033 10,000 Raftelis MLP 13,001 13,001 (3,001) 202034 50,000 Pinyon (Draft Discharge Permit) - 50,000

115,000$ -$ 9,132$ 9,747$ 18,039$ 36,918$ 78,082$

WasteWater Consulting Summary

Water Consulting SummaryReturn to Agenda

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MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE

MT. CRESTED BUTTE WATER AND SANITATION DISTRICT APRIL 14, 2020

Regular Meeting of the Mt. Crested Butte Water and Sanitation District (MCBWSD) Board of Directors was held at 5:00 pm on Tuesday, April 14, 2020, via GoToMeeting at https://www.gotomeet.me/MtCBWaterAndSanitationDistrict.

Members of the Board of Directors in attendance at the meeting were as follows: Brian Brown Carlos Velado Nicholas Kempin Sara Morgan Roger Cram

Also present were: Mike Fabbre, District Manager Marcus Lock, District’s Attorney Perry Solheim, Finance/Admin. Mgr. Jamie Watt, District Customer Kyle Koelliker, Water Plant Supervisor Nancy Woolf, District Customer, Board Member Elect Bryan Burks, Wastewater Plant Supervisor Cooper Best, JVA Tracy Davenport, Admin Assistant Scott Clarkson, Clarkson Concepts Kim Wrisley, Admin Assistant

REGULAR BOARD MEETING

1. Call to Order• The meeting was called to order by Brown at 5:00 pm.

2. Citizens Comment Period• Watt was present to request a special meeting before the May board meeting to present plan for water/sewer for

the Hunter Ridge Inclusion parcel.• Lock advised that the process of considering an application for inclusion is a multi-step process which will take

months to complete.• No other citizens presented comments.

3. WTP Update• Received Guaranteed Maximum Price (GMP) from Moltz Construction (Moltz).• Best recommends notice of award to Moltz.• The District snowcat is from 1978 and broke down again this winter. This is a critical piece of infrastructure for

accessing the East River Pump Station, but there is uncertainty as to whether its replacement cost can be fundedby the loan from the CWRPDA

• Solheim discussed the loan resolution, rate fluctuation and creation of a rate stabilization fund as an alternative toenacting 2021 rates mid-year.

MOTION by Morgan and seconded by Kempin to approve the notice of award for the GMP to Moltz for $20,341,716. Motion voted in favor.

4. CWRPDA Loan Application• Discussion regarding the interest rate as the municipal bond rates have fluctuated since the first of March. The

District is unable to lock in the rate until CWRPDA bonds go to market.• Interest rate as of today is 1.4%.• The Loan Authorization Resolution (Resolution No. 2020-4) contains a not to exceed interest rate of 3.1% with a

not to exceed loan amount of $23,350,000.• Once final terms of the loan are set by the market, Solheim will determine the balance required to be held in the

Rate Stabilization Fund to be released into the two enterprise funds in December of each year to bring the Districtup to 110% debt coverage ratio in the first years of the loan.

MOTION by Velado and seconded by Morgan to approve resolution 2020-4. Motion voted in favor.

5. Water Committee Update• Brown reached out to Meridian Lake Park Water Committee, but this has been put on hold due to COVID-19. No

update for now.

6. COVID-19 Update• Gunnison County has announced to the public that they are going to begin wastewater testing for COVID-19

throughout the valley, but the District has not been informed of any formally adopted program.

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• Fabbre requested specifics including a written contract. • Fabbre prefers to have CDPHE guidelines before the District participates. • Fabbre has been proactive in making sure the District is doing all they can to keep stakeholders (including

customers, employees and visitors) safe.

7. Clarifier Project Update • The project is a few weeks from completion. A few subcontractors were sick. • Subcontractors for the HVAC were commuting from Montrose each day. • The District is working with the contractor (IWS) to restart the project in the next week or two. • The District is working with IWS on a plan to have crews on-site to safely finish the project.

8. District Manager Report

• Discussion regarding I&I study; first step is to install five flow meters throughout the collection system. • District held meeting with Colorado Attorney General’s Office, the Water Quality Control Division, and some

community members regarding the Wastewater Discharge Permit. A signed confidentiality agreement keeps meeting details from being shared. Fabbre to update on this topic when the time is appropriate.

• Draft follow up Public Service Announcement will be sent out to our customers via email and posted on the District web site.

9. March 2020 Financial Report

• Major expenses paid to Timber Line Electric, Filanc final pay for Paradise Lift Station, and Resource Engineering. • New numbering system correlates with project spreadsheet. • Discussion regarding the delinquent account process while COVID-19 is active. Recommended to suspend all

late fee charges and re-evaluate suspension at next board meeting.

MOTION by Velado and seconded by Kempin to approve the March 2020 Financial Report as submitted. Motion voted in favor.

MOTION by Velado and seconded by Morgan to suspend all charges of late fees until the next board meeting. Motion voted in favor. 10. Approve Meeting Minutes

• Velado requested the names of the new board members be added to section 3/Declare Candidates Elected. • Velado requested that the words “is needed” be added to section 12/Legals.

MOTION by Velado and seconded by Morgan to approve the 3/10/20 meeting minutes as amended. Motion voted in favor; Cram abstained. 11. Legals

• Solheim has approached the County about obtaining a blanket exemption that will allow out-of-county emergency vendors to work in Gunnison County without seeking County exemption in the event of necessary repairs.

• Easement issues with WTP Expansion exist. • Lock advised the District has elected to stay out of shared service line issues as these issues are between the

property owners not the District. • Lock working on loan documents with the bond counsel.

12. New/Old Business Before the Board

• Kempin thanked Lock on COVID-19. • Board & staff expressed appreciation to Morgan & Cram for time served on board.

13. Adjourn MOTION by Morgan and seconded by Cram to adjourn the meeting at 6:49 pm. Motion voted in favor.

____________________________________ Perry Solheim, Board Secretary

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