Public Housing Family Self-Sufficiency

Public Housing Public Housing Family Self-SufficiencyFamily Self-Sufficiency

For Fiscal Year 2008For Fiscal Year 2008

CFDA # 14.877CFDA # 14.877

REQUESTREQUEST

PLEASE READ THE ENTIRE NOFA PLEASE READ THE ENTIRE NOFA SEVERAL TIMES AND READ THE SEVERAL TIMES AND READ THE GENERAL SECTION.GENERAL SECTION.WATCH THE LOGIC MODEL AND WATCH THE LOGIC MODEL AND GRANTS.GOV WEBCASTSGRANTS.GOV WEBCASTS

PH FSSPH FSSPROGRAM PURPOSEPROGRAM PURPOSE

Funding for PHAs to hire a program Funding for PHAs to hire a program coordinator to link participating coordinator to link participating families to the supportive services they families to the supportive services they need to achieve self-sufficiency. need to achieve self-sufficiency.

FUNDS AVAILABLEFUNDS AVAILABLE

$12 million$12 million– no rolloverno rollover

PH FSS Eligible ActivityPH FSS Eligible Activity

Pay salaries and fringe benefits to PH Pay salaries and fringe benefits to PH FSS coordinator for one year.FSS coordinator for one year.

INELIGIBLE ACTIVITIESINELIGIBLE ACTIVITIES

Salary for an FSS Coordinator for the HCV Salary for an FSS Coordinator for the HCV FSS programFSS programServicesServices for program participants for program participantsAdministrative ActivitiesAdministrative ActivitiesMay not pay a contract administrator or grant May not pay a contract administrator or grant writerwriterMay not be used for administrative costsMay not be used for administrative costs

PH FSSPH FSSMAXIMUM FUNDINGMAXIMUM FUNDING

NewNew Applicants: $68,000 max for ONE Applicants: $68,000 max for ONE full-time position, (TOTAL salary AND full-time position, (TOTAL salary AND fringe benefits) (up from $65,500)fringe benefits) (up from $65,500)RenewalRenewal PHAs: $68,000 max per PHAs: $68,000 max per eacheach full-time program coordinator position full-time program coordinator position awarded under the last two years of awarded under the last two years of ROSS PH FSS NOFAs.ROSS PH FSS NOFAs.

PH FSS Maximum FundingPH FSS Maximum Funding

Salaries may increase by up to 3% over Salaries may increase by up to 3% over your last funding, up to capyour last funding, up to capFor more than 3%, approval must be For more than 3%, approval must be granted by the Field Office.granted by the Field Office.Even with a part-time program coordinator, Even with a part-time program coordinator, the 25 slot minimum must be maintainedthe 25 slot minimum must be maintained

APPLICATION DEADLINEAPPLICATION DEADLINE

July 18, 2008July 18, 2008

11:59:59pm Eastern11:59:59pm EasternNo exceptionsNo exceptions

Received Received AND validatedAND validated (which may take (which may take 24-48 hours)24-48 hours)

Application Deadline Application Deadline Date/WaiversDate/Waivers

See NOFA for requirements for waiver request.See NOFA for requirements for waiver request.May email request, but must be received at least 15 May email request, but must be received at least 15 days before due date.days before due date.No deadline extension will be granted for paper No deadline extension will be granted for paper applicationapplicationDUNS number is still required DUNS number is still required

Changes from 2007Changes from 2007

Max program administrator salary $68,000Max program administrator salary $68,000Programs funded in 2005, 2006 and/or Programs funded in 2005, 2006 and/or 2007 qualify as renewals (used to be only 2007 qualify as renewals (used to be only the last two years)the last two years)AFFH statement required at grant AFFH statement required at grant agreement, not in applicationagreement, not in applicationMatch certification is now required at grant Match certification is now required at grant agreement. agreement.

ELIGIBLE APPLICANTSELIGIBLE APPLICANTS

PHAs and Tribes/TDHEsPHAs and Tribes/TDHEsApplicants must administer a low-rent Applicants must administer a low-rent public housing programpublic housing programApplicants must have an approved PH Applicants must have an approved PH FSS Action Plan on file with their local FSS Action Plan on file with their local HUD Field Office/Area ONAP office prior to HUD Field Office/Area ONAP office prior to this NOFA application deadline.this NOFA application deadline.

ELIGIBLE APPLICANTSELIGIBLE APPLICANTS

In general - Applicants may submit up to one In general - Applicants may submit up to one application for each ROSS funding category (ROSS-application for each ROSS funding category (ROSS-Service Coordinators, PH FSS)Service Coordinators, PH FSS)Only one application per PHA/Tribe/TDHEOnly one application per PHA/Tribe/TDHEJoint applications are eligible with a joint Joint applications are eligible with a joint minimum of 25 slots.minimum of 25 slots.You may not submit both a sole and joint You may not submit both a sole and joint applicationapplicationYou may have both HCV and PH FSS program You may have both HCV and PH FSS program coordinators as long as you have two approved coordinators as long as you have two approved plans and meet the requirements of both plans and meet the requirements of both programs.programs.

ELIGIBLE DEVELOPMENTS & ELIGIBLE DEVELOPMENTS & PARTICIPANTS PARTICIPANTS

Only conventional Public and Indian Only conventional Public and Indian housing developments may be housing developments may be served by ROSS grant funds. served by ROSS grant funds. All participants must be residents All participants must be residents of conventional public housing or of conventional public housing or NAHASDA-assisted housing.NAHASDA-assisted housing.HCV residents are not eligibleHCV residents are not eligible..

GRANT TERMGRANT TERM

All grants are for one year from the All grants are for one year from the date of Grant Agreementdate of Grant AgreementGrant begins when the HUD-1044 is Grant begins when the HUD-1044 is signed by both grantee and HUDsigned by both grantee and HUDAnywhere in the application that asks Anywhere in the application that asks for dates, estimate. for dates, estimate.

FUNDING RESTRICTIONSFUNDING RESTRICTIONS

Salaries only; up to $68,000 for salary Salaries only; up to $68,000 for salary and fringe benefitsand fringe benefits– Must have documentation on file that the Must have documentation on file that the

salary is comparable to similar salary is comparable to similar professions in local areaprofessions in local area

PH FSSPH FSS

New 2007 grantees have until the due date New 2007 grantees have until the due date to enroll participants in order to be to enroll participants in order to be considered renewals.considered renewals.

You must indicate more than 1 on the HUD-You must indicate more than 1 on the HUD-52767 question 9b – “total number of PH 52767 question 9b – “total number of PH FSS Participants”FSS Participants”

JOINT APPLICANTSJOINT APPLICANTSJoint Applicants – must designate a lead Joint Applicants – must designate a lead applicant. applicant. Lead applicant must be registered with Lead applicant must be registered with Grants.gov and must submit the Grants.gov and must submit the applicationapplicationLead applicants are subject to all Lead applicants are subject to all threshold requirementsthreshold requirements

Joint ApplicantsJoint Applicants

Non-lead applicants are subject to Non-lead applicants are subject to Threshold Requirements outlined in Threshold Requirements outlined in Section III.C. of the General Section Section III.C. of the General Section AllAll parties parties to the joint application must be to the joint application must be eligible applicantseligible applicants

Threshold RequirementsThreshold RequirementsFSS Action PlanFSS Action Plan– PHAs must have an approved FSS Action Plan PHAs must have an approved FSS Action Plan

(specific for PUBLIC AND INDIAN HOUSING… (specific for PUBLIC AND INDIAN HOUSING… HCV FSS Action Plans will need to be amended)HCV FSS Action Plans will need to be amended)

If this is a new or amended Plan, it will need to If this is a new or amended Plan, it will need to be submitted to the Field Office with enough be submitted to the Field Office with enough time for review and approval before the time for review and approval before the deadline for this NOFAdeadline for this NOFA

– FSS Action plans must comply with 24 CFR FSS Action plans must comply with 24 CFR 984.201984.201

Threshold RequirementsThreshold Requirements

The Field Office/Area ONAP will do a Past The Field Office/Area ONAP will do a Past Performance review – check in with them Performance review – check in with them that they will give you a “Pass” on that. If that they will give you a “Pass” on that. If you check now, you may have time to you check now, you may have time to correct any problemscorrect any problemsAlso check that your FSS Action Plan is Also check that your FSS Action Plan is approved and on file.approved and on file.

THRESHOLD REQUIREMENTSTHRESHOLD REQUIREMENTS

For Troubled PHAs, Contract For Troubled PHAs, Contract Administrator Partnership Agreement (you Administrator Partnership Agreement (you may not pay for a Contract Administrator)may not pay for a Contract Administrator)All General Section requirementsAll General Section requirementsCode of ConductCode of ConductStatement on Affirmatively Furthering Fair Statement on Affirmatively Furthering Fair Housing is now a requirement at Grant Housing is now a requirement at Grant Execution, not in the applicationExecution, not in the application

Program CoordinatorProgram Coordinator

Responsible for:Responsible for:Linking FSS program participants to Linking FSS program participants to supportive servicessupportive servicesEnsuring services included in participants’ Ensuring services included in participants’ contracts of participation are being providedcontracts of participation are being providedEnsuring participants are fulfilling their Ensuring participants are fulfilling their responsibilitiesresponsibilitiesEnsuring escrow accounts are established Ensuring escrow accounts are established and properly maintainedand properly maintained


– Work with Program Coordinating Work with Program Coordinating Committee and local service providersCommittee and local service providers

– Case managementCase management– Job developmentJob development– Outreach to residents with disabilities Outreach to residents with disabilities – Monitor the progress and evaluate Monitor the progress and evaluate

overall successoverall success


– Under normal circumstances, a full-time Under normal circumstances, a full-time FSS coordinator should be able to serve FSS coordinator should be able to serve approximately 50 FSS program approximately 50 FSS program participants.participants.

A full-time position should manage at least A full-time position should manage at least 25 slots25 slotsA part-time position is eligible, but must still A part-time position is eligible, but must still have at least 25 slots.have at least 25 slots.

Application RequirementApplication Requirement

Evidence of salary comparability to Evidence of salary comparability to similar positions in the local similar positions in the local jurisdiction must be kept on file in the jurisdiction must be kept on file in the local office.local office.There is a box to check on HUD-52767 There is a box to check on HUD-52767 to attest to this. (7f for renewals and to attest to this. (7f for renewals and 10b for new)10b for new)

PROGRAM REQUIREMENTPROGRAM REQUIREMENT

PHA must use a Program PHA must use a Program Coordinating Committee to secure Coordinating Committee to secure the necessary resources to the necessary resources to implement the FSS program. implement the FSS program. – See 24 CFR 984.202 for more See 24 CFR 984.202 for more

informationinformation

PROGRAM REQUIREMENTPROGRAM REQUIREMENT

Participating families must enter into a Participating families must enter into a contract of participation. The contracts shall contract of participation. The contracts shall be for FIVE years.be for FIVE years.– THEREFORE, even though the grant term for THEREFORE, even though the grant term for

this grant is ONE year, the PHA must be able this grant is ONE year, the PHA must be able to sustain its FSS program for FIVE years.to sustain its FSS program for FIVE years.

– Think seriously before establishing a new Think seriously before establishing a new Program. Not getting funded by HUD is NOT Program. Not getting funded by HUD is NOT an acceptable reason to invalidate Contracts of an acceptable reason to invalidate Contracts of Participation.Participation.

Program RequirementProgram Requirement

Escrow Accounts Escrow Accounts – Shall be computed using the guidelines set Shall be computed using the guidelines set

forth in 24 CFR 984.305.forth in 24 CFR 984.305.

ReviewReview

NO BUDGETNO BUDGETNO RATING FACTORS/NARRATIVESNO RATING FACTORS/NARRATIVES

Funding PriorityFunding Priority

11stst – renewals for applicants that have – renewals for applicants that have achieved High Performer status on achieved High Performer status on most recent PHAS reviewmost recent PHAS review22ndnd – standard performer renewals – standard performer renewals33rdrd – Troubled performer renewals – Troubled performer renewals44thth – New applicants – New applicantsThere will be no “expansion” funding There will be no “expansion” funding this yearthis year

Order of FundingOrder of Funding

First all eligible applicants in Category First all eligible applicants in Category 1, then, Category 2, etc.1, then, Category 2, etc.If not enough funds for all of a If not enough funds for all of a category, highest Graduation category, highest Graduation Percentage firstPercentage firstIf a tie, highest Positive Escrow If a tie, highest Positive Escrow PercentagePercentageThen, largest program sizeThen, largest program size


Graduation PercentageGraduation Percentage– Percent of PH FSS families that have Percent of PH FSS families that have

successfully graduated from the programsuccessfully graduated from the program– See question 9g on HUD-52767See question 9g on HUD-52767


Positive Escrow PercentagePositive Escrow Percentage– Number of PH FSS families with positive Number of PH FSS families with positive

escrow balances as a percentage of total escrow balances as a percentage of total PH FSS enrolled families PH FSS enrolled families

– See question 9d on HUD-52767See question 9d on HUD-52767

ReminderReminder

Although the NOFA says that PIC can be Although the NOFA says that PIC can be consulted, it’s YOUR RESPONSES to the consulted, it’s YOUR RESPONSES to the HUD-52767 that are the primary source for HUD-52767 that are the primary source for documentation of eligibilitydocumentation of eligibility

Program Change from 2007Program Change from 200725% match documentation is now required for 25% match documentation is now required for PH FSSPH FSSThis is not a requirement of application at this This is not a requirement of application at this point.point.If selected, you will be required to have your ED If selected, you will be required to have your ED attest to 25% match in the form of cash or in-attest to 25% match in the form of cash or in-kind services before the grant agreement will be kind services before the grant agreement will be signed.signed.Probably the new ROSS Form HUD-52769 will Probably the new ROSS Form HUD-52769 will be used.be used.Match letters will need to be kept on file.Match letters will need to be kept on file.

Section 3Section 3

PH FSS and ROSS are subject to Section 3 PH FSS and ROSS are subject to Section 3 requirements.requirements.There are separate reporting requirements that There are separate reporting requirements that have been required in the past which include an have been required in the past which include an annual HUD-60002 paper or online submissionannual HUD-60002 paper or online submissionSection 3 is getting serious about this and may Section 3 is getting serious about this and may in the future impose penalties for non-reporting in the future impose penalties for non-reporting that may include in-eligibility for future funding. that may include in-eligibility for future funding.

Application SubmissionApplication Submission

In the Grants.gov application package only the In the Grants.gov application package only the Adobe forms, such as the SF-424, are Adobe forms, such as the SF-424, are identified as “mandatory documents.” identified as “mandatory documents.” HOWEVER, the Logic Model and other HOWEVER, the Logic Model and other application forms ARE ALSO REQUIRED of all application forms ARE ALSO REQUIRED of all applicants. These forms are included in the applicants. These forms are included in the “optional documents” section or in the “optional documents” section or in the Instructions Download. Instructions Download.

Submission Change from 2007Submission Change from 2007

The forms on grants.gov are now in Adobe 8.1.2 The forms on grants.gov are now in Adobe 8.1.2 instead of “pure-edge”. if you do not have this instead of “pure-edge”. if you do not have this version of Adobe, you will need to download it version of Adobe, you will need to download it from grants.gov.from grants.gov.These forms are still only fillable and not These forms are still only fillable and not saveable unless you have Adobe Professional saveable unless you have Adobe Professional 6.0 or higher.6.0 or higher.If you have Adobe Professional, you will need to If you have Adobe Professional, you will need to set your DEFAULT to the Adobe 8.1.1 – please set your DEFAULT to the Adobe 8.1.1 – please see the General Section for more information see the General Section for more information (p.12755)(p.12755)

Submission Change from 2007Submission Change from 2007

Unlike in Pure-edge, in the new Adobe Unlike in Pure-edge, in the new Adobe format, to complete a form in “mandatory format, to complete a form in “mandatory documents” or “optional documents” you documents” or “optional documents” you must must firstfirst move the form over to the move the form over to the “submission” box “submission” box thenthen open the form and open the form and fill it out.fill it out.


Please see the NOFA for a checklist of Please see the NOFA for a checklist of required application contentrequired application contentYou do not have to submit this You do not have to submit this checklistchecklist


Application forms in the Instruction Download should be Application forms in the Instruction Download should be saved to your hard drive, completed and then attached to saved to your hard drive, completed and then attached to your electronic application package for submission to your electronic application package for submission to Grants.govGrants.gov..DO NOT download the application and save to or attempt to DO NOT download the application and save to or attempt to upload from a USB flash drive. Applicants have had upload from a USB flash drive. Applicants have had difficulty with this in the past. Save and upload from your difficulty with this in the past. Save and upload from your hard-drive.hard-drive.

Application Requirements - Application Requirements - FormsForms

SF-424 – DO THIS FIRST – it will fill in SF-424 – DO THIS FIRST – it will fill in sections of other forms automaticallysections of other forms automatically– Found in mandatory formsFound in mandatory forms– Federal Identifier 5a = PHA codeFederal Identifier 5a = PHA code– Federal Award Identifier is for renewals Federal Award Identifier is for renewals

ONLY – last year’s grant numberONLY – last year’s grant number– Renewals ONLY – select “continuation” for Renewals ONLY – select “continuation” for

#2 – Type of application. All others “new”#2 – Type of application. All others “new”


SF-LLL – Disclosure of Lobbying Activities (if SF-LLL – Disclosure of Lobbying Activities (if applicable)applicable)– Found in “Optional Documents” called Found in “Optional Documents” called

“Disclosure of Lobbying Activities”“Disclosure of Lobbying Activities”SF-LLL-A – Disclosure of Lobbying Activities SF-LLL-A – Disclosure of Lobbying Activities Continuation Sheet (if applicable)Continuation Sheet (if applicable)– You can either download it from You can either download it from

HUDCLIPS or make one up yourself. It’s HUDCLIPS or make one up yourself. It’s basically a blank piece of paper. basically a blank piece of paper.


HUD-2880 – Applicant/Recipient HUD-2880 – Applicant/Recipient Disclosure/Update ReportDisclosure/Update Report– Found in “Optional Documents” Found in “Optional Documents” – called “HUD Applicant-Recipient called “HUD Applicant-Recipient

Disclosure Report”Disclosure Report”– Question 2 in Threshold Determinations Question 2 in Threshold Determinations

applies only to THIS grant application.applies only to THIS grant application.– Signature “signs” upon submissionSignature “signs” upon submission


HUD-2991 – Certification of HUD-2991 – Certification of Consistency with Consolidated Plan (if Consistency with Consolidated Plan (if applicable)applicable)– Found in Instructions Download Found in Instructions Download – called “HUD-2991”called “HUD-2991”Everyone needs either this one or Everyone needs either this one or the HUD-52752the HUD-52752


HUD-52752 – Certification of HUD-52752 – Certification of Consistency with Indian Housing Plan Consistency with Indian Housing Plan (if applicable)(if applicable)– Found in Instructions Download Found in Instructions Download – called “HUD-52752”called “HUD-52752”Everyone needs either this one or Everyone needs either this one or the HUD-2991the HUD-2991

Application Requirements - FormsApplication Requirements - Forms

Contract Administrator Partnership Contract Administrator Partnership Agreement (if applicable)Agreement (if applicable)– Required for All Troubled applicantsRequired for All Troubled applicants– Found in Instructions Download called Found in Instructions Download called

“HUD-52755 Administrator Partnership “HUD-52755 Administrator Partnership Agreement”Agreement”


HUD-96011 Facsimile TransmittalHUD-96011 Facsimile Transmittal– Required of all applicants even if not Required of all applicants even if not

transmitting any faxes (indicate “no faxes transmitting any faxes (indicate “no faxes with this submission and “0” for number of with this submission and “0” for number of pages)pages)

– Found in Mandatory Documents called Found in Mandatory Documents called “HUD Facsimile Transmittal”“HUD Facsimile Transmittal”

– NEW PHONE NUMBERSNEW PHONE NUMBERS800-894-4047 – toll free800-894-4047 – toll free215-825-2796 - non-toll free215-825-2796 - non-toll free

Side note on FaxesSide note on Faxes– Use HUD-96011 as the cover sheet if you submit Use HUD-96011 as the cover sheet if you submit

any fax attachments or they will NOT be read.any fax attachments or they will NOT be read.– Entire applications submitted by fax will NOT be Entire applications submitted by fax will NOT be

acceptedaccepted– Use a separate HUD-96011 cover sheet for each Use a separate HUD-96011 cover sheet for each

document and fax separatelydocument and fax separately– If you downloaded the application more than If you downloaded the application more than

once, make sure that you use the fax cover sheet once, make sure that you use the fax cover sheet that came with the version of the application that that came with the version of the application that you ultimately submityou ultimately submit

– If you re-submit electronically, you must wait for If you re-submit electronically, you must wait for validation, then re-fax all faxesvalidation, then re-fax all faxes

Application RequirementsApplication Requirements

HUD-52767 – Family Self-Sufficiency HUD-52767 – Family Self-Sufficiency Funding Request Form – found in Funding Request Form – found in Instructions Download called “HUD-52767”Instructions Download called “HUD-52767”

HUD-52767 notesHUD-52767 notes

– Question 6 – Funding Category for this Question 6 – Funding Category for this Application – choose 1,2,3, or 4 based on Application – choose 1,2,3, or 4 based on Funding Priority List Funding Priority List

– Question 7d – please list the salary/fringe Question 7d – please list the salary/fringe of EACH position for which you are of EACH position for which you are requesting funding. The total goes in 7erequesting funding. The total goes in 7e


HUD-2994-A “You are Our Client HUD-2994-A “You are Our Client Applicant Survey” (optional)Applicant Survey” (optional)– Found in Instruction Download called Found in Instruction Download called

“HUD-2994”“HUD-2994”– This is where you tell us about your This is where you tell us about your

application experience. PLEASE take the application experience. PLEASE take the time to fill this out and include comments. time to fill this out and include comments.

Application Requirements – Application Requirements – Logic ModelLogic Model

Logic Model – HUD 96010Logic Model – HUD 96010– Found in Instructions DownloadFound in Instructions Download– Excel File (don’t make into a PDF)Excel File (don’t make into a PDF)– Please watch the archived webcast from Please watch the archived webcast from

on the Logic Model – it’s a little different on the Logic Model – it’s a little different this year.this year.

Application Requirements – Application Requirements – Logic ModelLogic Model

– Enable macros; read directions re: Enable macros; read directions re: security settingssecurity settings

– Drop down menusDrop down menus– Year 1 ONLY required (but don’t delete Year 1 ONLY required (but don’t delete

anything)anything)– May add up to 3 “others” right on formMay add up to 3 “others” right on form

Application Requirements - Application Requirements - AttachmentsAttachments

Please label your attachments clearly – Please label your attachments clearly – see General Section for more see General Section for more information – please name it EXACTLY information – please name it EXACTLY what it is and who you are if you can.what it is and who you are if you can.Please use the Logic model Naming Please use the Logic model Naming conventions in the Logic Model conventions in the Logic Model instructions in the forminstructions in the form

ReminderReminder

All applicants must submit a Code of Conduct All applicants must submit a Code of Conduct that has been approved by their Field Officethat has been approved by their Field OfficeUNLESS – your organization is listed on the UNLESS – your organization is listed on the Code of Conduct page Code of Conduct page http://www.hud.gov/offices/adm/grants/codeofcohttp://www.hud.gov/offices/adm/grants/codeofconduct/cconduct.cfmnduct/cconduct.cfm and none of the following have changed: and none of the following have changed:– Executive directorExecutive director– AddressAddress– Organization nameOrganization name

http://www.hud.gov/offices/adm/grants/codeofconduct/cconduct.cfm

http://www.hud.gov/offices/adm/grants/codeofconduct/cconduct.cfm

Grants.govGrants.gov

Register EARLYRegister EARLY– If you haven’t already registered with Grants.gov, do it If you haven’t already registered with Grants.gov, do it

now. now. Registration checklist and other information at Registration checklist and other information at www.grants.gov/GetStartedwww.grants.gov/GetStarted View webcast on electronic registration and View webcast on electronic registration and application submission on HUD website.application submission on HUD website.Read the Early Registration publication in the Read the Early Registration publication in the Federal Register, March 10, 2008Federal Register, March 10, 2008– Includes corrective actions for application submission Includes corrective actions for application submission

problems that affected past applicantsproblems that affected past applicants

http://www.grants.gov/GetStarted

Application hintsApplication hints

General Section publication also has LOTS of General Section publication also has LOTS of information on registeringinformation on registeringHint – when you are at the grants.gov Hint – when you are at the grants.gov “Download Application Package” page, enter “Download Application Package” page, enter only the CFDA number. Do not put anything in only the CFDA number. Do not put anything in the other boxes.the other boxes.Register for updates with grants.govRegister for updates with grants.govWatch the Federal Register or “funds available” Watch the Federal Register or “funds available” page for Technical Corrections or FAQ’spage for Technical Corrections or FAQ’s

Submitting your applicationSubmitting your application

When attaching documents use ONLY the When attaching documents use ONLY the formats indicated in the general sectionformats indicated in the general sectionThis year, Office 2007 can be usedThis year, Office 2007 can be usedThis year, submission is compatible with This year, submission is compatible with MS Vista and MacMS Vista and MacUse Explorer or Netscape (apparently Use Explorer or Netscape (apparently Firefox doesn’t work well)Firefox doesn’t work well)


Most PDF forms are only “saveable” if you have Most PDF forms are only “saveable” if you have Adobe Acrobat Professional.Adobe Acrobat Professional.If you do not, fill out the form and PRINT IT OUT If you do not, fill out the form and PRINT IT OUT and FAX IT IN with the FAX COVER SHEETand FAX IT IN with the FAX COVER SHEETFax number can be found in NOFA. DO NOT Fax number can be found in NOFA. DO NOT fax to program office!fax to program office!I recommend faxing everything that you attach, I recommend faxing everything that you attach, just in case.just in case.


If you choose to attach saved PDF files, If you choose to attach saved PDF files, please, after you save them, open them please, after you save them, open them back up again to see if what you entered is back up again to see if what you entered is really saved. really saved. If you have just the free version of Acrobat If you have just the free version of Acrobat READER, you WILL NOT BE ABLE TO READER, you WILL NOT BE ABLE TO SAVE… you will probably just be saving a SAVE… you will probably just be saving a blank form.blank form.


If you zip your attachments, use only If you zip your attachments, use only WINZIP WINZIP Zip in only “normal” or “maximum” optionsZip in only “normal” or “maximum” options

Important ResourcesImportant Resources

Funds Available Page – lots of good stuff Funds Available Page – lots of good stuff herehere

http://www.hud.gov/offices/adm/grants/fundsavail.cfmhttp://www.hud.gov/offices/adm/grants/fundsavail.cfmOr - Go to Or - Go to www.hud.govwww.hud.gov - grants – funds available - grants – funds available

On this page, scroll down to find links to program NOFAs. On this page, scroll down to find links to program NOFAs. (check back here for FAQ’s)(check back here for FAQ’s)Get the Find/Apply Brochure and Registration Get the Find/Apply Brochure and Registration BrochureBrochureCode of ConductCode of ConductFAQFAQ

http://www.hud.gov/offices/adm/grants/fundsavail.cfm

http://www.hud.gov/

WebcastsWebcastsIn the yellow “Helpful Tools” box on the “funds available” In the yellow “Helpful Tools” box on the “funds available”

pagepageClick on “Broadcasts Training Materials” to get the Click on “Broadcasts Training Materials” to get the powerpoints from the webcasts. From there, go to “2008 powerpoints from the webcasts. From there, go to “2008 webcast schedule” or “2008 Archived Broadcasts” to webcast schedule” or “2008 Archived Broadcasts” to view the TA webcasts.view the TA webcasts.– View these webcasts as well as the Program Section View these webcasts as well as the Program Section

General Section General Section Logic Model Logic Model Registering/Applying through grants.gov Registering/Applying through grants.gov

General SectionGeneral Section

Published in the Federal Register Published in the Federal Register March 19, 2008March 19, 2008

THERE’S IMPORTANT STUFF IN HERE!! THERE’S IMPORTANT STUFF IN HERE!! READ IT!!READ IT!!

First Time Registration First Time Registration ProcessProcess

1. Obtain Data Universal Number System (DUNS) Number.1. Obtain Data Universal Number System (DUNS) Number.2. Register with the Central Contractor Registration (CCR)2. Register with the Central Contractor Registration (CCR)3.3. Register with the Credential ProviderRegister with the Credential Provider4.4. Authorized Organization Representative (AOR) must register Authorized Organization Representative (AOR) must register

with Grants.govwith Grants.gov5.5. E-Business Point of Contact authorizes the AOR to submit grant E-Business Point of Contact authorizes the AOR to submit grant

application.application.

Renewal/Update Registration Renewal/Update Registration Process for CCR POCsProcess for CCR POCs

You must renew your CCR Registration annuallyYou must renew your CCR Registration annuallyAt At www.ccr.govwww.ccr.gov click on Update or Renew click on Update or Renew Registrations Using TPINRegistrations Using TPINEnter your DUNS Number and TPIN and click Enter your DUNS Number and TPIN and click submitsubmitIf there are any changes, make the changes and If there are any changes, make the changes and click submit.click submit.If you don’t know the TPIN, you can ask for the If you don’t know the TPIN, you can ask for the TPIN number. It will be emailed to CCR POCTPIN number. It will be emailed to CCR POC

http://www.ccr.gov/

Registration ProcessRegistration Process

If you aren’t already registered, BEGIN YOUR If you aren’t already registered, BEGIN YOUR REGISTRATION PROCESS IMMEDIATELY!REGISTRATION PROCESS IMMEDIATELY!

If your Authorized Representative has left, follow If your Authorized Representative has left, follow registration steps 3-5 to have a new one registered registration steps 3-5 to have a new one registered and authorized to submit the application.and authorized to submit the application.

Incomplete registration was the most common error and Incomplete registration was the most common error and resulted in applicants not receiving funding.resulted in applicants not receiving funding.

Registration ProcessRegistration Process

If you change your eBusiness Point of If you change your eBusiness Point of Contact, in the CCR Registration, make Contact, in the CCR Registration, make sure that the new eBusiness Point of sure that the new eBusiness Point of Contact has also granted permission to Contact has also granted permission to the person submitting the application to be the person submitting the application to be the Authorized Organizational the Authorized Organizational Representative (AOR)Representative (AOR)


Instructions on how to submit an electronic application to Instructions on how to submit an electronic application to HUD on the web site HUD on the web site www.grants.gov/Applywww.grants.gov/Apply..

A full set of instructions on how to complete a grant A full set of instructions on how to complete a grant application is at: application is at:

www.grant.gov/CompleteApplicationwww.grant.gov/CompleteApplication

http://www.grants.gov/Apply

http://www.grant.gov/CompleteApplication

Electronic Application Electronic Application SubmissionSubmission

Upon successful submission, applicants will receive Upon successful submission, applicants will receive an e-mail notification confirming receipt and an e-mail notification confirming receipt and indicating that the application is being validated. indicating that the application is being validated. The validation process will be completed in The validation process will be completed in approximately 24 to 48 hours.approximately 24 to 48 hours.You will then get a validation email. It is only at this You will then get a validation email. It is only at this point that you can breathe.point that you can breathe.


If the application does not pass the validation check, If the application does not pass the validation check, it will be rejected and the applicant notified of the it will be rejected and the applicant notified of the reason for the rejected application.reason for the rejected application.DO NOT ASSUME that the application has been DO NOT ASSUME that the application has been successfully submitted until you receive the successfully submitted until you receive the validation notice.validation notice.If a rejection notice is received, you must correct the If a rejection notice is received, you must correct the error and resubmit.error and resubmit.

Application HintApplication Hint

If there is a problem with your application If there is a problem with your application submission, an email will be sent to the submission, an email will be sent to the person designated in your person designated in your REGISTRATION, not in your REGISTRATION, not in your APPLICATION because we will not have APPLICATION because we will not have been able to read your application yet. been able to read your application yet. Make sure that the person designated in Make sure that the person designated in your REGISTRATION is checking his/her your REGISTRATION is checking his/her email in anticipation of a validation email. email in anticipation of a validation email.

HintHint

Make sure that someone will be Make sure that someone will be available to cure deficiencies, both at available to cure deficiencies, both at time of application submission and time of application submission and during the competition processing time! during the competition processing time! This could be several months after This could be several months after submission… if the point of contact for submission… if the point of contact for the application goes on vacation, the application goes on vacation, designate someone to cover for them.designate someone to cover for them.


SAVE every email correspondence, SAVE every email correspondence, email validation, the log number/call email validation, the log number/call number every time you call the help number every time you call the help desk, etc. These may become crucial if desk, etc. These may become crucial if there is a problem.there is a problem.SAVE all fax transmission sheets that SAVE all fax transmission sheets that your fax machine produces.your fax machine produces.

Electronic Application HelpElectronic Application Help

Help with Grants.gov process, please Help with Grants.gov process, please call call

1-800-518-GRANTS or send an email to 1-800-518-GRANTS or send an email to [email protected]@grants.govPlease do not call the Program office Please do not call the Program office with Grants.gov questionswith Grants.gov questions

Application InfoApplication Info

Check Check http://www.hud.gov/offices/adm/grants/funhttp://www.hud.gov/offices/adm/grants/fundsavail.cfmdsavail.cfm for updates, FAQs, Tips, Guidance, etc. for updates, FAQs, Tips, Guidance, etc.– This is the “Funds Available” pageThis is the “Funds Available” page

HUD.gov – Grants – Funds Available – then go HUD.gov – Grants – Funds Available – then go to your program pageto your program page



REQUESTREQUEST

PLEASE READ THE ENTIRE NOFA PLEASE READ THE ENTIRE NOFA SEVERAL TIMES AND READ THE SEVERAL TIMES AND READ THE GENERAL SECTION.GENERAL SECTION.WATCH THE LOGIC MODEL AND WATCH THE LOGIC MODEL AND GRANTS.GOV WEBCASTSGRANTS.GOV WEBCASTS

How to Find MeHow to Find Me

Anice SchervishAnice [email protected]@hud.gov OR OR [email protected]@hud.gov202-402-2341202-402-2341– leave a message with your questionleave a message with your questionI work lateI work lateYou can call Ron Ashford (my boss) You can call Ron Ashford (my boss) 202-402-4258 but he will forward your 202-402-4258 but he will forward your call to me!call to me!

mailto:[email protected]

mailto:[email protected]

Public Housing Family Self-Sufficiency

Documents

ph fss coordinator

ph fss program coordinators

years of ross ph fss

parttime program coordinator

ross grant funds

hcv fss programservices

eligible applicantsphas

grant writermay