PUBLIC EMPLOYMENT SERVICE OFFICE Doc Ref No.: PESO-QMS Quality Management System Effective Date: Citizens Charter Revision No.: Page No.: 1 of 20 Prepared by: Approved by: Noted by: Alan Roy Sabellano & Arthur Quiamco Glenda Zamora – Aniñon Atty. Jaime R. Fresnedi ISO Officers City Government Department Head III Mayor PELSOS (Pre-Employment and Life Skills Orientation and Seminar)- Services Offered / Process STEP PROCEDURE PERSON - IN - CHARGE TIME DURATION FORMS AND DOCUMENTS NEEDED FEES 1 Text Blast Jelmer Pajita 2 weeks prior to Job Fair Activity Job Fair Schedule None 2 Registration Jelmer Pajita 5 Minutes Attendance Sheet NSRP Form 1 Rev. 3 Feedback Form None 3 OA - Occupational Assessment Jelmer Pajita 20 Minutes Applicant Potential Test None 4 PELSOS (Pre-Employment and Life Skills Orientation Seminar) Ma. Rosario Magboo 15 Minutes PowerPoint Presentation None 5 Job Matching Jelmer Pajita 5 Minutes Resume or Bio Data Endorsement Slip List of Job Openings None 6 Report Generation Jelmer Pajita 1 Hour Terminal Report Form Summary Report None
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PUBLIC EMPLOYMENT SERVICE OFFICE Doc Ref No.: PESO-QMS … · 2020. 1. 4. · NSRP Form 1 Rev. 3 DOLE Registration Form Job Fair Report Form None 5 PELSOS-OA (Pre-Employment and Life
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PUBLIC EMPLOYMENT SERVICE OFFICE Doc Ref No.: PESO-QMS
Quality Management System Effective Date:
Citizens Charter Revision No.:
Page No.: 1 of 20
Prepared by: Approved by: Noted by:
Alan Roy Sabellano & Arthur Quiamco
Glenda Zamora – Aniñon
Atty. Jaime R. Fresnedi
ISO Officers City Government Department Head III Mayor
PELSOS (Pre-Employment and Life Skills Orientation and Seminar)- Services Offered / Process
STEP PROCEDURE PERSON - IN -
CHARGE TIME DURATION
FORMS AND DOCUMENTS NEEDED
FEES
1 Text Blast Jelmer Pajita 2 weeks prior to Job Fair Activity
Job Fair Schedule None
2 Registration Jelmer Pajita 5 Minutes
Attendance Sheet
NSRP Form 1 Rev. 3
Feedback Form
None
3 OA - Occupational Assessment
Jelmer Pajita 20 Minutes Applicant Potential Test None
4
PELSOS (Pre-Employment and Life Skills Orientation Seminar)
Ma. Rosario Magboo
15 Minutes PowerPoint Presentation None
5 Job Matching Jelmer Pajita 5 Minutes
Resume or Bio Data
Endorsement Slip
List of Job Openings
None
6 Report Generation Jelmer Pajita 1 Hour Terminal Report Form
Summary Report None
PUBLIC EMPLOYMENT SERVICE OFFICE Doc Ref No.: PESO-QMS
Quality Management System Effective Date:
Citizens Charter Revision No.:
Page No.: 2 of 20
Prepared by: Approved by: Noted by:
Alan Roy Sabellano & Arthur Quiamco
Glenda Zamora – Aniñon
Atty. Jaime R. Fresnedi
ISO Officers City Government Department Head III Mayor
In-house Job Fair - Services Offered / Process
STEP PROCEDURE PERSON - IN -
CHARGE TIME DURATION
FORMS AND DOCUMENTS NEEDED
FEES
1 Company request letter of intent for job fair schedule
Earl John Lopena 2 weeks prior to Job
Fair Activity Database of Partner companies
Letter of Intent (Email) None
2 Advertisement/ Announcement Edginald Adrian
Hernandez 1 week prior to Job
Fair Activity
Database of Job Vacancies Solicitation
Database Layout
None
3 Company Confirmation Earl John Lopena Arbitrary Database None
Job Fair Proper PESO Staff Half Day - None
4 Registration Earl John Lopena 3 Minutes
NSRP Form 1 Rev. 3
DOLE Registration Form
Job Fair Report Form
None
5
PELSOS-OA (Pre-Employment and Life Skills Orientation Seminar - Occupational Assessment ) & Filling-up of NSRP
Jelmer Pajita 45 Minutes
Attendance Sheet
Test Materials
List of Job Openings
Endorsement Slip
Feedback form
None
6 Registration Company Representatives 1 Minute Company Attendance None
7 Actual Interview Company Representatives Arbitrary Bio-data / Resume
Terminal Report Form None
8 Report Generation Alan Roy Sabellano 1 Hour Terminal Report Form
Summary Report None
9 Monitoring Earl John Lopena 2 weeks Database None
PUBLIC EMPLOYMENT SERVICE OFFICE Doc Ref No.: PESO-QMS
Quality Management System Effective Date:
Citizens Charter Revision No.:
Page No.: 3 of 20
Prepared by: Approved by: Noted by:
Alan Roy Sabellano & Arthur Quiamco
Glenda Zamora – Aniñon
Atty. Jaime R. Fresnedi
ISO Officers City Government Department Head III Mayor
Regular Referral Program - Services Offered / Process
STEP PROCEDURE PERSON - IN -
CHARGE TIME DURATION
FORMS AND DOCUMENTS NEEDED
FEES
1 Registration Jelmer Pajita 3 Minutes
Resume or Bio-data
NSRP Form 1.Rev.3
Attendance Sheet
None
2 Pre-Employment and Life Skills Orientation Seminar (PELSOS) Occupational Assessment (OA)
Jelmer Pajita 45 Minutes
Applicant Potential Test
Testing Material
Endorsement Slip
None
3 Job Matching Jelmer Pajita
Earl John Lopena 5 Minutes
Database of Job Vacancies Solicitation
None
4 Encoding and printing of job referral Earl John Lopena 2 Minutes Referral Letter None
5 Signing of Job Referral Glenda Zamora –
Aniñon or Person in Charge
2 Minutes Referral Letter
Resume or Bio-data None
6 Releasing of Job Referral Earl John Lopena 1 Minute
Referral Letter
Resume
Logbook
None
7 Placement Monitoring Earl John Lopena 2 weeks Database None
8 Report Generation Alan Roy Sabellano 1 Month Report Form
Summary Report None
PUBLIC EMPLOYMENT SERVICE OFFICE Doc Ref No.: PESO-QMS
Quality Management System Effective Date:
Citizens Charter Revision No.:
Page No.: 4 of 20
Prepared by: Approved by: Noted by:
Alan Roy Sabellano & Arthur Quiamco
Glenda Zamora – Aniñon
Atty. Jaime R. Fresnedi
ISO Officers City Government Department Head III Mayor
Mega Job Fair - Services Offered / Process
STEP PROCEDURE PERSON - IN -
CHARGE TIME DURATION
FORMS AND DOCUMENTS NEEDED
FEES
A. Preparation
1 Advertisement/Announcement Edginald Adrian P.
Hernandez 3 weeks prior to Job Fair Activity
Database job vacancies solicitation
database layout
None
2 Company Invitations Earl John Lopena 4 weeks prior to Job
Fair Activity Database of Partner companies
Invitation Letter (thru E-mail) None
3 Signing of Company Invitations Glenda Zamora-Aniñon 10 Minutes Invitation Letter None
4 Sending of Company Invitations Earl John Lopena 5 Minutes Invitation Letter None
5 Company Confirmation Earl John Lopena Arbitrary - None
B. Job Fair Proper PESO Staff Arbitrary - None
6 PELSOS Pre-Employment and Life Skills Orientation Seminar
Ma. Rosario Magboo Baby Jane Pesigan
Jelmer Pajita 15 Minutes
NSRP Form 1.Rev.3
Feedback Form None
7 Filing-up of NSRP Form 1.Rev.3 Alan Roy Sabellano
Arthur Quiamco 2 Minutes NSRP Form 1.Rev.3 None
8 Company Registration Company
Representatives 2 Minutes Terminal Report Form None
9 Actual Interview Company
Representatives Arbitrary
Resume or Bio-data
Terminal Report Form None
PUBLIC EMPLOYMENT SERVICE OFFICE Doc Ref No.: PESO-QMS
Quality Management System Effective Date:
Citizens Charter Revision No.:
Page No.: 5 of 20
Prepared by: Approved by: Noted by:
Alan Roy Sabellano & Arthur Quiamco
Glenda Zamora – Aniñon
Atty. Jaime R. Fresnedi
ISO Officers City Government Department Head III Mayor
10 Report Generation on the day Alan Roy Sabellano Arbitrary Terminal Report Form
None
11 Monitoring Earl John Lopena Arbitrary Database
None
12 Monthly Report Generation Alan Roy Sabellano Earl John Lopena
Arbitrary Monthly Placement Report PES
Form B
None
PUBLIC EMPLOYMENT SERVICE OFFICE Doc Ref No.: PESO-QMS
Quality Management System Effective Date:
Citizens Charter Revision No.:
Page No.: 6 of 20
Prepared by: Approved by: Noted by:
Alan Roy Sabellano & Arthur Quiamco
Glenda Zamora – Aniñon
Atty. Jaime R. Fresnedi
ISO Officers City Government Department Head III Mayor
Muntinlupa City Tripartite Industrial Peace Council (MCTIPC) - Services Offered / Process (Monthly Meeting with Learning Session)
STEP PROCEDURE PERSON - IN -
CHARGE TIME DURATION
FORMS AND DOCUMENTS NEEDED
FEES
1 Preparation of Company Invitations &
Registration Form Princess Jane Salamat 1 Day
Invitation Letter
Registration Form None
2 Preparation of letter request to DOLE for
Guest Speaker Princess Jane Salamat 5 minutes Database None
3 Signing of Request Letter to Department
of Labor and Employment (DOLE) Glenda Zamora - Aniñon 2 minutes Request Letter
4 Sending of Company Invitations for
guest speaker Princess Jane Salamat Arbitrary Invitation Letter None
5 Company Confirmation Princess Jane Salamat Arbitrary (2) Confirmation Form
1 management and 1 labor None
6 Program Flow Glenda Zamora - Aniñon Arbitrary - None
7 Preparation of Certificate of Appreciation
for Speakers Edginald Adrian P.
Hernandez 1 Day - None
8 Preparation of Certificate of Participation
and Locators Edginald Adrian P.
Hernandez 1 Day - None
9 Signing of Certificates
Glenda Zamora-Aniñon PESO Manager
Jaime R. Fresnedi Mayor Leonides P. Castillon Jr. -
DOLE Muntaparlas Director
Arbitrary Certificate of Appreciation,
Participation and Locator None
PUBLIC EMPLOYMENT SERVICE OFFICE Doc Ref No.: PESO-QMS
Quality Management System Effective Date:
Citizens Charter Revision No.:
Page No.: 7 of 20
Prepared by: Approved by: Noted by:
Alan Roy Sabellano & Arthur Quiamco
Glenda Zamora – Aniñon
Atty. Jaime R. Fresnedi
ISO Officers City Government Department Head III Mayor
10 MCTIPC Meeting Proper PESO Staff Arbitrary
Company Attendance Sheet
Feedback Form
IEC Materials
None
11 Sending of terminal reports to Mayor's
Office and DOLE MTPLFO Princess Jane Salamat 2 Days
Minutes of the meeting
Photos
Presentation
Feedback Assessment
None
PUBLIC EMPLOYMENT SERVICE OFFICE Doc Ref No.: PESO-QMS
Quality Management System Effective Date:
Citizens Charter Revision No.:
Page No.: 8 of 20
Prepared by: Approved by: Noted by:
Alan Roy Sabellano & Arthur Quiamco
Glenda Zamora – Aniñon
Atty. Jaime R. Fresnedi
ISO Officers City Government Department Head III Mayor
Special Program for Employment of Students (SPES - Government) - Services Offered / Process
STEP PROCEDURE PERSON - IN - CHARGE TIME DURATION FORMS AND DOCUMENTS NEEDED FEES
A. Preparation
1 Advertisement/Announcement Edginald Adrian Hernandez 2 weeks prior to the
registration Database Layout None
2 Walk In/Online Registration Lyser Solante Arbitrary Attendance Sheet None
3 Submission of Requirements / Initial Interview of Applicant
PESO Staff 20 minutes
SPES Form
Employment Contract
Oath of Undertaking
Birth Certificate
Income Tax Return (if parents have work)
Certificate of Indecency (if parents have no work)
Copy of updated grades
None
4 Documentation, Requirements Process and Encoding
Lyser Solante Laurito Ticman
2 minutes per profile SPES Form with Requirements
Database None
5 Submission of Requirements to DOLE (Pre-Employment Forms)
Lyser Solante
Arbitrary
SPES Form
Requirements
Pledge of Commitment
Placement Report
GSIS Form
CBEP Form
SPES Profile Form
Masterlist of Beneficiary
Pre-SPES Employment Survey Questionnaire
None
PUBLIC EMPLOYMENT SERVICE OFFICE Doc Ref No.: PESO-QMS
Quality Management System Effective Date:
Citizens Charter Revision No.:
Page No.: 9 of 20
Prepared by: Approved by: Noted by:
Alan Roy Sabellano & Arthur Quiamco
Glenda Zamora – Aniñon
Atty. Jaime R. Fresnedi
ISO Officers City Government Department Head III Mayor
B. Implementation
6 Life Skills Training / Orientation
Glenda Zamora-Aniñon Laurito Ticman
Ma. Rosario Magboo Baby Jane Pesigan
Princess Jane Salamat Jelmer Pajita
Jan Cyr Barcelona
Half day SPES LST Modules
Feedback Form None
7 Deployment Laurito Ticman 1 hour
Letter
DTR
Accomplishment Report
None
8 Monitoring of Attendance Laurito Ticman Arbitrary Attendance Sheet
DTR None
9 Submission of DTR with Accomplishment Report
Laurito Ticman Lyser Solante
1 Days
Attendance Sheet
DTR
Accomplishment Report
None
10 Monitoring of Payroll Laurito Ticman Emelyn Misa Beth Cedro
1 Week
DTR
Accomplishment Report
Payroll Generation
None
11 Submission of Requirements to DOLE (Post-Employment Forms)
Lyser Solante Arbitrary
Terminal Report
Palawan Express Form
Baseline Data for SPES Graduates
CTC of Payroll Generation
Placement Report
Pre-SPES Employment Survey Questionnaire
None
PUBLIC EMPLOYMENT SERVICE OFFICE Doc Ref No.: PESO-QMS
Quality Management System Effective Date:
Citizens Charter Revision No.:
Page No.: 10 of 20
Prepared by: Approved by: Noted by:
Alan Roy Sabellano & Arthur Quiamco
Glenda Zamora – Aniñon
Atty. Jaime R. Fresnedi
ISO Officers City Government Department Head III Mayor
Special Program for Employment of Students (SPES-Private) - Services Offered / Process
STEP PROCEDURE PERSON - IN - CHARGE TIME DURATION FORMS AND DOCUMENTS NEEDED FEES
1 Advertisement/ Announcement Lyser Solante
Edginald Adrian Hernandez As per advice of
Employer Database Layout
Job vacancies None
2 Walk In / Referral Earl John Lopena 2 Minutes NSRP Form 1 Rev. 3 None
3 Submission of Requirements / Initial Interview of Applicant
Employer Arbitrary
SPES Form
Employment Contract
Oath of Undertaking
Birth Certificate
Income Tax Return (if parents have work)
Certificate of Indecency (if parents have no work)
Copy of updated grades
None
4 Documentation Lyser Solante 2 Minutes
Covering letter through PESO Manager
Photocopy of pledge of commitment
Placement Report
Masterlist of Beneficiaries
None
5 Checking/Signing of Oath of Under Taking and Employment Contract
Glenda Zamora-Aniñon
1 Minute
Covering letter through PESO Manager
Employment Contract
Oath of Undertaking
Masterlist of Beneficiaries
None
PUBLIC EMPLOYMENT SERVICE OFFICE Doc Ref No.: PESO-QMS
Quality Management System Effective Date:
Citizens Charter Revision No.:
Page No.: 11 of 20
Prepared by: Approved by: Noted by:
Alan Roy Sabellano & Arthur Quiamco
Glenda Zamora – Aniñon
Atty. Jaime R. Fresnedi
ISO Officers City Government Department Head III Mayor
Government Internship Program (GIP) - Services Offered / Process
STEP PROCEDURE PERSON - IN -
CHARGE TIME DURATION
FORMS AND DOCUMENTS NEEDED
FEES
1 Job posting Lyser Solante
Edginald Adrian Hernandez 30 Minutes
Paper Layout
Database
None
2 Sourcing of applicants Jelmer Pajita 30 Minutes Applicants Masterlist
Database
None
3 Conduct Occupational Assessment
(OA) Jelmer Pajita 30 Minutes
Test Materials
RIASEC
Mental Ability Test
Management Development Questionnaire
NSRP Form 1 Rev. 3
None
4 Conduct Assessment Interview Division Head 15 Minutes Resume or Bio Data None
5 Submission of Requirements Jelmer Pajita 2 Days
GIP Application Form
NSRP Form 1 Rev. 3
Resume or Bio Data
Certificate of Indigence (from Barangay)
Certificate of Residency (from Barangay)
TOR/Certificate of Grades
Diploma
Comelec ID/ Care Card
2pcs. of 1x1 Picture
None
PUBLIC EMPLOYMENT SERVICE OFFICE Doc Ref No.: PESO-QMS
Quality Management System Effective Date:
Citizens Charter Revision No.:
Page No.: 12 of 20
Prepared by: Approved by: Noted by:
Alan Roy Sabellano & Arthur Quiamco
Glenda Zamora – Aniñon
Atty. Jaime R. Fresnedi
ISO Officers City Government Department Head III Mayor
6 Job offer Laurito Ticman 5 Minutes
GIP Application Form
NSRP Form 1 Rev. 3
Resume or Bio Data
Certificate of Indigence (from Barangay)
Certificate of Residency (from Barangay)
TOR/Certificate of Grades
Diploma
Comelec ID/ Care Card
2pcs. of 1x1 Picture
None
7 Conduct orientation to new hire GIP/s. Jelmer Pajita 30 Minutes
Registration & Payment 1. For Local Employment 2. Travel Abroad 3. Military / P.N.P. Enlistment 4. Marriage Abroad 5. Securing permit to carry firearms
Earl John Lopena 5 Minutes -
Mayor's Clearance = P20.00
Certified True Copy = P15.00
City Ordinance 93-35
4 Encoding Earl John Lopena 5 Minutes - None
5 Signing & Thumb Printing Earl John Lopena 5 Minutes Mayor's Clearance None