E.P. Rayzor PTA General Meeting September 8, 2011
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E.P. Rayzor PTA General Meeting
September 8, 2011
Agenda
I. Call to Order
II. Quorum
III. Reading and Approval of Minutes
IV. Introduction of Executive Board for 2011 - 2012
V. Treasurer’s Report
VI. Financial Reconciliation/Audit Report for 2010-2011
VII. New Businessa) 2011 – 2012 Budget
b) Just Between Friends Introduction
VIII. Announcements
IX. CHAMPS Presentation by Mrs. Stolfus
X. Adjourn
PTA Executive Board
• President – Nadine Roberts• VP of Programs – Carissa Thompson• VP of Fundraising – Jennifer Lillis• Treasurer – Amber Geldersma• Secretary – Beth Landers• Parliamentarian – Kristin Myres
Treasurer’s Report
Financials
EP Rayzor PTA
Membership Meeting
Financial Report for 7/1/2011 through 9/7/2011
Amount Total
Income & Expense - Beginning Balance $46,309.87
Income
Boosterthon $132.00
Directory $1,302.00
Membership Dues - EP Rayzor $408.00
School Supply Packs 2011 - 2012 $8,052.76
Texas Roadhouse Bite Night $88.49
Wolf Wear $4,828.42
Yearbook Sales $6,325.00
Total Income $21,136.67
EP Rayzor PTA
Membership Meeting
Financial Report for 7/1/2011 through 9/7/2011
Expense
Bank Charges (170.22)
Boosterthon Operating Costs (297.60)
Copier Fees (11.06)
Council Dues (75.00)
Home Room Coordinator (31.95)
Insurance (555.00)
Outdoor Learning Center (279.69)
Programs and Education Expenses (130.98)
PTA Supplies (520.46)
School Pack Costs 2011-2012 (8,081.62)
School Enrichment - Programs & Technology (3,626.35)
Teacher Appreciation (39.22)
Training (415.08)
Wolf Wear (4,383.97)
Total Expense (18,618.20)
Income & Expense - Ending Balance $48,828.34
Escrow - Beginning Balance $0.00
Escrow - State & National Dues
Receipts - State & Nat'l Dues $1,107.00
Total Escrow - State & National Dues $1,107.00
Escrow - Sales Tax
Receipts - Sales Tax $881.82
Total Escrow - Sales Tax $881.82
Escrow - Ending Balance $1,988.82
Financial Reconciliation/Audit
Report
New Business
2011-12 Budget Amendments for ApprovalEP Rayzor PTA
Proposed Budget Amendments Fiscal Year - 2011-2012 9/7/2011
Proposed Proposed Current Budget Amendment
Income Carryover $27,000.00 $19,309.87 $46,309.87 Book Fair - Scholastic $16,000.00 $16,000.00 Boosterthon $60,000.00 $10,000.00 $70,000.00 Daughter Date Dance $2,500.00 $2,500.00 Directory $1,500.00 $1,500.00 Membership Dues - EP Rayzor $400.00 $100.00 $500.00 One For Books $500.00 $500.00 School Supply Packs 2011 - 2012 $10,000.00 $10,000.00 School Supply Packs 2012 - 2013 $10,000.00 $10,000.00 Texas Roadhouse Bite Night $1,000.00 $1,000.00 Texas Roadhouse Rolls $1,500.00 $1,500.00 Watch DOGS Merchandise $1,000.00 $1,000.00 Wolf Family Cookout $1,500.00 $1,500.00 Wofl Fest Auction $10,000.00 $1,000.00 $11,000.00 Wolf Fest Corporate Donations $3,000.00 $3,000.00 Wolf Fest Ticket Sales $11,000.00 $1,000.00 $12,000.00 Wolfing It Down Donations $1,500.00 ($1,500.00) $0.00 Wolf Wear $10,000.00 $10,000.00 Yearbook Sales $10,000.00 $4,000.00 $14,000.00 Yearbook Howlers $1,000.00 $1,000.00 Total Income $179,400.00 $33,909.87 $213,309.87
2011-12 Budget Amendments for ApprovalEP Rayzor PTA
Proposed Budget Amendments Fiscal Year - 2011-2012
9/7/2011
Proposed Proposed Current Budget Amendment Expense Accounting $250.00 $250.00 Art Enrichment $500.00 $500.00 Bank Charges $2,000.00 ($1,000.00) $1,000.00 Book Fair Operating Costs $500.00 $500.00 $1,000.00 Book Fair Scholastic Costs $16,000.00 $16,000.00 Boosterthon Operating Costs $28,200.00 $5,400.00 $33,600.00 Boosterthon Harpool Contribution $500.00 $500.00 Boosterthon Administrative Costs (copies) $150.00 $150.00 Boosterthon Teacher Incentives $5,000.00 $5,000.00 Copier Fees $500.00 $500.00 Council Dues $75.00 $75.00 Daughter Date Dance Costs $2,000.00 $2,000.00 Directory Costs $850.00 $850.00 Field Day $1,400.00 ($400.00) $1,000.00 Grandparents Week $50.00 $50.00 Home Room Coordinator $200.00 $200.00 Insurance $600.00 $600.00 Membership Expenses $200.00 ($100.00) $100.00 One For Books $500.00 $500.00 Outdoor Learning Center $3,000.00 $3,000.00 Programs and Education Expenses $2,000.00 $2,000.00 PTA Newsletter $850.00 $850.00 PTA Supplies $750.00 $750.00 Reading Counts $1,500.00 $1,500.00
2011-12 Budget Amendments for ApprovalEP Rayzor PTA
Proposed Budget Amendments Fiscal Year - 2011-2012
9/7/2011
Proposed Proposed Current Budget Amendment Expense Red Ribbon Week $700.00 $700.00 Reflections $350.00 $350.00 School Pack Costs 2011-2012 $10,000.00 $10,000.00 School Pack Costs 2012-2013 $10,000.00 $10,000.00 School Enrichment - Programs & $15,000.00 $10,000.00 $25,000.00 Science Fair $350.00 $350.00 Spanish Enrichment $3,000.00 $3,000.00 Spirit Week $200.00 $200.00 Teacher Appreciation $1,500.00 $1,500.00 $3,000.00 Texas Roadhouse Bite Night Expense $200.00 $200.00 Texas Roadhouse Rolls Costs $700.00 $700.00 Training $2,500.00 $2,500.00 Volunteer Coordinator Expenses $600.00 $600.00 Watch DOGS Merchandise Costs $1,000.00 $1,000.00 Watch DOGS Committee Expenses $1,400.00 $1,400.00 Wolf Family Cookout Costs $1,500.00 $1,500.00 Wolf Fest Costs $10,000.00 $10,000.00 Wolfing It Down Costs $1,500.00 ($1,500.00) $0.00 Wolf Wear $11,500.00 ($1,500.00) $10,000.00 Yearbook $10,000.00 $4,000.00 $14,000.00 Young Authors Day $0.00 $500.00 $500.00 Carryover $29,825.00 $16,509.87 $46,334.87 Total Expense $179,400.00 $33,909.87 $213,309.87
Just Between Friends Introduction
• Private and secure system purchased by National PTA (no cost to local PTA)
• Easy and effective way to communicate with parents
• Transition out of paper sign-ups and reminders sent home through folders
• Information already captured for school directory—ability to opt out
Announcements
Upcoming Events• Sept 13th – Texas Roadhouse Bite Night 4-
10 PM• Sept 19th – 23rd – Fall Book Fair• Sept 22nd – Book Fair Family Night• Sept 22nd – Watch D.O.G.S. Pizza Party –
6:30 – 8:30PM (Dads and children) • Sept 26th – 30th PTA Membership Drive
• NEXT MONTH:–Reflections Contest – starts Oct 1st
–Wolf Fest – Oct 14th
CHAMPS ProgramMrs. Melanie Stolfus
Counselor, E. P. Rayzor
Thank you for coming tonight!
Next Meeting is October 20th @ 6:30pm
PTA Vision• Making every child’s potential a reality
• Be a powerful voice for all children
• Be a relevant resource for families and communities
• Be a strong advocate for the education and well-being of every child
PTA Mission
What is PTA?
• The PTA (Parent Teacher Association) is an organization that brings parents and teachers together so they can work towards improving the lives and education of students.
• Over 6.5 million people belong to PTAs nationwide, making it the largest child-advocacy volunteer association.
• Simply put, a PTA is a group of adults, both men and women, affiliated with a school that have organized to work to help children thrive and learn.
Why should I join the PTA?
• The number one reason to join PTA is to benefit your child.
• Be a role model. By becoming a PTA member, you will be demonstrating to your child the importance you place on education.
• Get Connected. There is no better way to know what is happening in your school.
• Discover Great Resources. The PTA offers a variety of programs designed for parents to engage with their student.
Why join the PTA?... continued
• Watch yourself grow. By volunteering with your PTA, you gain valuable experiences. It is an opportunity to put your skills and hobbies to good use for a good cause - your child and all children in the community.
• Speak up. The PTA is a forum for exchanging ideas, you are encouraged to make suggestions.
Why join the PTA?... continued
• Tap into a network. PTA programs are opportunities to meet other parents and teachers.
• Be a part of success. By getting involved at your child’s school you will be part of the solution, helping make positive changes.
• Local PTAs play an important role in fundraising to provide building improvements, curriculum-based programs, and social events - all vital to the school’s success.
Programs and Events sponsored by the E. P. Rayzor PTA• Book Cents
• Book Fair
• Boosterthon Fun Run
• Community Events
• Daughter Date Dance
• Homeroom Events
• Outdoor Learning Center
• PTA Newsletter
• Reading Counts
• Red Ribbon Week
• Reflections
• School Supplies
• Spirit Week
• Student Directory
• Teacher Appreciation
• Texas Roadhouse Bite Nights
• Texas Roadhouse Rolls
• Watch D.O.G.S.
• Wolf Family Cookout
• Wolf Fest
• Wolf Wear
• Year Book
• Young Author’s Week
THE PTA NEEDS YOUR HELP!
• Parents and family members just like you, volunteered over 19,000 hours at E. P. Rayzorduring the 2010 – 2011 school year.
• Action:
– Please work with our committee members to help with one program or event per year.
– Volunteer 1 day per child per school year and make a difference for your child and others.
PTA Committees
• Book Fair - Dana Linnabary & Jennifer Churchwell
• Boosterthon Fun Run - Jamie Phillips
• Community Events - Stacey Ferrara
• Council Delegate – Stacey Ferrara
• Daughter Date Dance – Lydia Irwin
• Directory – Paulina Jonas
• Homeroom Coordinator – Jennifer Duncan
PTA Committees… continued
• Membership – Brandy Hunt
• Newsletter – Kristin Myres
• Outdoor Learning Center - Chris Chelette
• PTA Board Information – Andrea Delano
• Reading Counts – Amy Deffenbaugh
• Red Ribbon Week - Kim Masoner
• Reflections – Chris Chelette
• School Supplies – Beth Landers
PTA Committees… continued
• Spirit Week - Andrea Delano
• Teacher Appreciation – Kellie Block
• Teacher Representative - TBD
• Volunteer Coordinator – Piper Kleider
• Watch D.O.G.S. – Brett Houser
• Wolf Fest Chair - Jennifer Reyna
• Wolf Family Cookout – Nancy Brown
PTA Committees… continued
• Wolf Wear/Wolf Spirit – Ashly Pitner
• Year Book - Augustina Cherms
• Young Author’s Week – Thea Wood
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