PUNJAB POPULATION INNOVATION FUND Tender Document “Provision of Internal Audit and Tax Consultancy Services” June, 2020 Submission Date for Sealed Bids: 2nd July, 2020 (11:30 AM) House # 125, Abu Baker Block, New Garden Town, Lahore Pakistan. Phone: +92-42-35913413-15 Fax: +92-42-99231123
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Provision of Internal Audit and Tax Consultancy Services
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PUNJAB POPULATION INNOVATION FUND
Tender Document
“Provision of Internal Audit and Tax Consultancy Services”
June, 2020
Submission Date for Sealed Bids: 2nd July, 2020 (11:30 AM)
House # 125, Abu Baker Block, New Garden Town, Lahore Pakistan.
Phone: +92-42-35913413-15
Fax: +92-42-99231123
PUNJAB POPULATION INNOVATION FUND
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C o n s u l t a n c y S e r v i c e s
Table of Contents Page No
1-Background 2
2-Invitation to bids 2
3-Instruction to Chartered accountant firms 2
4-Conditions for Eligibility 3
5-Scope of job 4
6-Terms of Reference 4
7-Guidelines 4
8-Technical Proposal Evaluation Criteria 5
9-Estimated Cost of Services 5
10-Financial Proposal 5
11-Financial Evaluation 5
12-Type of Contract 6
13-Declaration 6
14-Submission of Bids (Technical and Financial Proposal) 6
a- Cover Letter for the Submission of Technical Proposal and Financial Proposal 6
Annexures 8
Annex – A “Organization Information” 8
Annex – B “Eligibility Response Checklist” 9
Annex - C “Relevant Experience” 11
Annex - D “Key Management Staff Information” 12
Annex – E “Technical Evaluation Criteria” 13
Annex – F “Scope of Job” 15
Annex – G “Financial Proposal” 21
PUNJAB POPULATION INNOVATION FUND
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1- Background
Punjab Population Innovation Fund is a non-profit, public sector company, registered under Section 42
of the Companies Ordinance, 1984. The PPIF has been established to finance innovative approaches to
delivery of family planning services with a view to achieving the Punjab Growth Strategy’s Objective
of reducing fertility to couples’ desired levels. The Punjab Growth Strategy 2018 recognizes the need
to enhance the pace of the fertility reduction in order to capture a “demographic dividend” and to boost
economic growth.
The PPIF will be providing financial assistance to service delivery organizations meeting the criteria
established by the Board of Directors for award of contracts for implementation of projects related to
the delivery of family planning services.
2- Invitation to bids
Punjab Population Innovation Fund (PPIF), a not for profit company invites sealed bids / proposals for
the provision of Internal Audit and Tax Consultancy Services from registered and experienced
Chartered Accountant Firms. PPIF intends to engage a Chartered Accountant Firm having sound
knowledge of Tax to deal with tax related matters of the company as well as sound experience of internal
audit function.
Technical and financially qualified Chartered accountant firm will be offered a contract of one year
which will be extended annually, based on performance. Extension of contract will be on same cost and
same terms & conditions if mutually agreed by both parties (Chartered accountant firm and PPIF).
3- Instruction to Chartered accountant firms
PPIF will follow Punjab Procurement Regulatory Authority (PPRA) Rules for the entire bidding
process. The selection of Chartered accountant firm will be based on Quality Cost Based Selection
method. PPIF will adopt single stage two envelopes bidding procedure to call for proposals.
The bid shall be a single package consisting of two separate envelopes, containing separately the
financial and the technical proposals. The envelopes shall be marked as “Financial Proposal” and
“Technical Proposal”. In the first instance, the “Technical Proposal” shall be opened and the envelope
marked as “Financial Proposal” shall be retained unopened in the custody of the PPIF. The PPIF shall
evaluate the technical proposal in the manner prescribed in the section - 7 given in the document,
without reference to the price and shall reject any proposal which does not conform to the specified
requirements. During the technical evaluation no amendments in the technical proposal shall be
permitted. After the evaluation and approval of the technical proposals, the PPIF shall open the financial
proposals of the technically accepted bids, publically at a time, date and venue announced and
communicated to the bidders in advance, within the bid validity period. The financial bids found
technically nonresponsive shall be returned un-opened to the respective bidders. The technical and
financial proposal will be evaluated on the basis of PPIF evaluation criteria as provided in section
“Technical Proposal” and “Financial Proposal” of the document.
The scope of activities set the basis of technical approach to be adopted by the potential Chartered
accountant firms. The Chartered accountant firms who will get 65 marks in technical evaluation will be
called for financial bid opening.
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4- Conditions for Eligibility
4.1 For Internal Audit Services:
The successful audit firm, fulfilling the following criteria, will be considered as eligible audit firm for
the bidding process of Internal Audit services;
i. Firm should be on State Bank of Pakistan (SBP) panel of approved auditors in category
(A and B).
ii. Firm should be affiliated with Reputable major / Global Accounting Firm.
iii. Firm should have its offices, at least three (03) major cities of Pakistan including
Lahore.
iv. Firm should have at least five (05) years of relevant professional experience in
undertaking assignments of similar nature, i.e. Supplementing / Co-sourcing of
Internal Audit for listed corporations or multinational or public sector or Section 42
companies in Pakistan or abroad with dedicated resources / functions.
v. Firm should have at least ten (10) partners / Executive Directors. At least twenty (20)
qualified accountants should be full time employees of the firm (ACA, ACMA).
vi. Signed Affidavit on stamp paper indicating that company is not blacklisted by any
government, semi government or autonomous body.
vii. Tax Returns for last three years.
viii. Must have valid NTN and PST.
ix. Must have copy of Partnership deed.
x. Must have annual turnover of 20 million.
* “Relevant experience” means experience of Internal Audit.
4.2 For Tax Services:
The successful Chartered accountant firm, fulfilling the following criteria, will be considered as eligible
Chartered accountant firm for the bidding process of Tax Consultancy services;
i. A firm must be registered with accredited professional accounting body and having satisfactory
QCR rating and engagement partner must be a fellow member of ICAP/ICMAP.
ii. Reputable standing with minimum 05 Years of experience of handling of tax related issues of
Federal / Provincial Government / Semi Government / Autonomous Bodies & Section 42
Companies.
iii. Firm must be enlisted on approved penal of at least 05 Public Sector Companies.
iv. Firm must have professional team dealing in Tax consultancies from which at least 01 must be
a qualified Chartered Accountant or Bar-at-Tax, LLM) having at least 05 years relevant
experience.
v. A certificate/affidavit indicating that the firm is not blacklisted by any Government
Autonomous Body.
vi. Copy of registration with Tax Bar
vii. Firm must have local presence in Lahore
viii. Must have valid NTN.
ix. Must have copy of Partnership deed
* “Relevant experience” means experience of corporate Tax practice.
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Kindly fill the following necessary annexures required for the above qualification criteria and attach the
supporting documentary evidences as mentioned in each annexure;
Annex – A: Organization Information (Form ‘A’)
Annex – B: Eligibility Response Checklist
Annex – C: Relevant Experience of the Organisation (Form ‘B’)
Annex – D: Key Management Staff of Firm (Form ‘C’)
And also sign the declaration form at the end of document and attach with your other documents.
5- Scope of job
Scope of job for internal audit and tax consultancy services is provided at Annexure-F.
6- Terms of Reference
a. There must not be any conflict of interest i.e. the Firm must not be providing Internal Audit and
Tax assistance to any other person/entity in conflict with ‘PPIF’ so as to cause any sort of
conflict of interest.
b. Contract period will be for one year which may be extended on same rates and same terms &
conditions for further term/terms by mutual agreement of both parties. Any change is scope of
job will be done with mutual consent.
c. Prices quoted shall remain valid for a period of 120 days from the closing date of proposal.
d. All direct & indirect taxes will be deducted in accordance with the provisions of Government
Rules amended time to time.
e. Successful Firm will sign a service contract and will provide the agreed services within the
stipulated agreed time of issuance of the purchase order. If the bidder completely fails to
provide the services a week after prescribed period of service delivery and didn’t comply with
the reminders, the case of chartered accountant firm may be put to relevant authorities to declare
him as "Black Listed".
f. Payment of services will be made on the satisfactory completion of services.
g. The Firm must response efficiently for providing consultancy timely.
h. PPIF reserves the right to give multiple consultancy assignments at a time during contract
period.
i. In case of any dispute regarding services; the decision of the PPIF shall be final & binding.
j. Fee shall not base on lumpsum however, fee for tax services will be based on the number of
services (PPIF may get or avail) and fee for internal audit services shall be quarterly basis.
k. All scope is required to be admitted by the party and fee will be paid accordingly.
a. If any service is not accomplished no fee will be paid particularly for tax assignments
b. Performance guarantee @ 5% of contract value may apply.
7- Guidelines
a) Only short-listed applicants fulfilling the eligibility criteria will be considered for technical and
financial proposals. The financial proposal of technically qualified Chartered accountant firm
will be opened for further evaluation.
b) All documents and information received by PPIF from applicants will be treated in strictest
confidence.
c) Documents submitted to PPIF will not be returned.
d) All expenses related to participation in this tender document shall be borne by the applicants.
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e) Documents shall be submitted in a separate sealed envelope marked as “TECHNICAL
PROPOSAL” and “FINANCIAL PROPOSAL” as hard copy in a sealed envelope for
‘Provision of Internal Audit and Tax Consultancy Services’. The envelope containing hard copy
of technical proposal and hard copy of financial proposal shall be received on the postal address
given below.
f) The closing date and time for receipt of technical proposal and financial proposal is 2nd July,
2020 at 11:30 AM and will be publically opened (through skype in case of corona issue) on
same day i.e. 2nd July, 2020 at 12:00 PM in the conference room PPIF Lahore Office, in the
presence of the interested Chartered accountant firms or their representatives who may wish to
attend (through skype).
g) Technical and financial proposals received thereafter will not be accepted.
h) PPIF reserves the right to request submission of additional information from applicants in order
to clarify/further understand aspects of technical proposal, if required.
i) PPIF reserves the right to verify any information provided by the applicants.
j) Questions about this technical proposal can be made only in writing: a letter or an e-mail and
must be asked by or before COB 30th June, 2020. For any other related information please