Propostion S & N Contracting Outreach 2009 Annual Report

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2009 Annual ReportContracting Outreach

Propositions S and N Construction Bond Program

January 2010

San Diego Community College District (SDCCD)Propositions S and N2009 Annual Report

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I O i

9 pContracting Outreach

I. Overview

II. Participation Report – Consultants

A Consultant Contract Volume ReportA. Consultant Contract Volume Report

III. Participation Report – Contractors

A. Contractor Contract Volume Reportp

IV. Contractor Database

V. Community Events and Outreach Activities

VI. Education and Technical Support Activities

VII. 2009 Bid Results

VIII. Appendix


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The San Diego Community College District (SDCCD) Contractor Outreach Program is designed to

9 pContracting Outreach - Overview

The San Diego Community College District (SDCCD) Contractor Outreach Program is designed to

encourage local businesses and contractors to bid on District contracts. The District believes it has a

responsibility to work with local business enterprise organizations and provide meaningful opportunities

to local businesses. The District works to assure that local contractors, subcontractors, vendors and other

business service providers are aware of and have opportunities to participate in projects built with funds

from Propositions S and N.

The mission of the SDCCD Contractor Outreach Program is to:

Diversify the contracting workforce by providing opportunities for small, disadvantaged and

historically underutilized businesses that lead to success and progressive, sustainable growth.

The Contractor Outreach Program is currently supported by the Black Contractors Consortium (BCC)The Contractor Outreach Program is currently supported by the Black Contractors Consortium (BCC)

the San Diego Contracting Opportunities Center (SDCOC), and Gafcon.

Activities performed by the Black Contractors Consortium (BCC) support the following objectives:

• Increase participation of small business and/or historically Disadvantaged Business Enterprise (DBE)

• Promote and introduce the small business/DBE community to the District’s prime contractors for

the purpose of developing working relationships and job opportunitiesthe purpose of developing working relationships and job opportunities

• Promote opportunities provided by prime and first‐tier subcontractors to small and DBE contractors

for work as lower tier subcontractors

• Build capacity within the small business/DBE community to bid effectively on District projects

Activities performed by the San Diego Contracting Opportunities Center (SDCOC) support the following

objectives:objectives:

• Increase the number of bidders aware of District bid opportunities

• Advertise and provide business education training and workshops, and business development

training to these businesses to increase capacity and potential for success bidding on District jobs

SDCCD Facilities Management provides overall coordination of these activities, and also works to identify

DBE status of second tier subcontractors and to track whether these subcontractors are having repeatDBE status of second‐tier subcontractors, and to track whether these subcontractors are having repeat

success in winning District bids. Facilities also works to assure information about bid opportunities is

made available to the public in a timely fashion.

AgendaSan Diego Community College District (SDCCD)Propositions S and N2009 Annual Report Agenda

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Contractor and small business outreach will include the following activities:

9 pContracting Outreach - Overview

Contractor and small business outreach will include the following activities:

• Attend community organization‐based events and trade association functions that target small and DBE contractors

• Promote ongoing District bid opportunities at times of bids and through a variety of

communications mechanisms, including email, phone, fax and flier/ad distribution

• Host business‐to‐business networking events to promote relationships and provided updated

information about pending bids and job opportunities.

The 2009 Annual Report on Contractor Outreach includes the following:

Participation Report

Participation data provides percentages of small and DBE firms contracted to work in 2009 on

Propositions S and N‐funded projects, and includes the percentage of contractors/ subcontractors and

architects/consultants and type of firm.architects/consultants and type of firm.

Contractor Database

The database provides names, trades, contact information and placement outcomes.

Community Events and Outreach Activities

Participation in contractor outreach activities and events is designed to promote awareness of and i i i i i P i i S d N j d id i f i b h dinterest in participating on Propositions S and N projects, and provide information about how to do

business with SDCCD contractors and consultants.

Education and Technical Support Activities

Support activities are performed to help small businesses improve their ability to prepare for and

effectively bid on District projects.

Upcoming Construction Opportunities

The District’s website is updated each time a new bid opportunity becomes available. A list of future

construction contract opportunities with a year look‐ahead is also available.

Job Placement and Employment ResourcesInformation is made available to job‐seekers about available and/or potential job opportunities at

District job sites and regular visits are conducted at the sites to maintain relationships and provideDistrict job sites, and regular visits are conducted at the sites to maintain relationships and provide

ongoing information to existing contractors and their subcontractors.


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There have been a total of 320 individual consultant contracts awarded related to Propositions S and N

9 pParticipation Report - Consultant

projects since the inception of the construction bond program. Of these consultants, nearly two‐thirds

qualify as “disadvantaged” firms under federal and state reporting structures. These firms include Small

Business Enterprise (SBE), Disadvantaged Business Enterprise (DBE), Woman‐owned Business Enterprise

(WBE) and Disabled Veteran Business Enterprise (DVBE).

Compared to the end of the 2008 calendar year, the number of contracts for consultants (which includes

architects, engineers and other professional services not involved in physical construction) more than

doubled from 142 to 320. The percentage of “disadvantaged” consultants, however, remained above

60%, dropping only slightly from 69% in 2008 to 64% for 2009.

Targeted Consultant Group # of Contracts Percentage of Participation

Small Business Enterprise (SBE) 97 30.31%

Disadvantaged Business Enterprise (DBE) 62 19.38%

Woman‐owned Business Enterprise (WBE) 45 14.06%

Disabled Veteran Business Enterprise (DVBE) 2 0.63%

Large Business Enterprise 114 35.62%

Total Consultants 320 100 0%

Consultant Participation

Total Consultants 320 100.0%

Total Consultants Qualified as Disadvantaged 206 64.38 %

Small Business Enterprise (97)

Disadvantaged Business Enterprise (62)

Woman‐owned Business Enterprise (45)

Disabled Veteran Business Enterprise (2)

Large Business Enterprise (114)


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To date there have been more than $119 million in contracts awarded to consultants performing

9 pContract Volume Report - Consultant

To date, there have been more than $119 million in contracts awarded to consultants performing

work on Propositions S and N projects. Of these contracts, nearly $44 million, or about 37% of the

contract totals, went to underutilized or small business.

Targeted Consultant Group Contract Volume Percentage of Volume

Small Business Enterprise (SBE) $24,255,609.39 20.33%

Disadvantaged Business Enterprise (DBE) $9,391,165.02 7.88%

Woman‐owned Business Enterprise (WBE) $10,002,221.70 8.38%

Disabled Veteran Business Enterprise (DVBE) $147,621.00 .12%

Large Business Enterprise $75,516,162.40 63.29%

Consultant Contract Volume

Total Contractors $119,312,779.51 100.0%

Total Volume Awarded to Disadvantaged Firms $43,796,617.11 36.71%

Small Business Enterprise

Disadvantaged Business Enterprise

Woman‐owned Business Enterprise

Disabled Veteran Business Enterprise

Large Business Enterprise


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To date there have been 182 individual construction contracts awarded to contracting/subcontracting

9 pParticipation Report - Contractor

To date, there have been 182 individual construction contracts awarded to contracting/subcontracting

firms for work related to Propositions S and N projects. Of these contracts, 45% went to firms which

qualify as “disadvantaged” firms under federal and state reporting structures, an increase from 37% in

2008. These firms include Small Business Enterprise (SBE), Disadvantaged Business Enterprise (DBE),

Woman‐owned Business Enterprise (WBE) and Disabled Veteran Business Enterprise (DVBE). The

highest growth for any single group was for SBEs, up 6% from 2008.

Targeted Contractor Group # of Contracts Percentage of Participation

Small Business Enterprise (SBE) 55 30%

Disadvantaged Business Enterprise (DBE) 14 8%

Woman‐owned Business Enterprise (WBE) 10 5%

Disabled Veteran Business Enterprise (DVBE) 3 2%

Large Business Enterprise 100 55%

Total Contractors 182 100%

Total Contractors Qualified as Disadvantaged 82 45%

Contractor Participation

Small Business Enterprise (55)p ( )

Disadvantaged Business Enterprise (14)

Woman‐owned Business Enterprise (10)

Disabled Veteran Business Enterprise (3)

Large Business Enterprise (100)


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To date there have been approximately $313 million in contracts awarded to contractors performing

9 pContract Volume Report - Contractor

To date, there have been approximately $313 million in contracts awarded to contractors performing

work on Propositions S and N projects. Of these contracts, nearly $44 million, or about 14% of

the contract totals, went to disadvantaged or small business. Additionally, the District now direct‐

sources contractors for jobs under $15,000, utilizing the San Diego Contracting Opportunities Center

and the Black Contractors Association to identify qualified and available firms.

Targeted Contractor Group Contract Volume Percentage of Volume

Small Business Enterprise (SBE) $21,874,074.03 6.99%

Disadvantaged Business Enterprise (DBE) $11,011,733.58 3.52%

Woman‐owned Business Enterprise (WBE) $10,339,210.16 3.30%

Disabled Veteran Business Enterprise (DVBE) $407,150.00 .14%

Large Business Enterprise $269,199,612.52 86.05%

Total Contractors $312,831,780.29 100.0%

Contractor Contract Volume


Total Volume Awarded to Disadvantaged Firms $43,632,167.77 13.95%


Disadvantaged Business Enterprise

Woman‐owned Business Enterprise

Disabled Veteran Business Enterprise

Large Business Enterprise


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Both the Black Contractors Consortium (BCC) and the San Diego Contracting Opportunities Center

9 pContractor Database


(SDCOC) maintain databases listing small and/or disadvantaged contractors contacted through

outreach and recruitment events. These events are also attended by various District

representatives including the Vice Chancellor of Facilities Management, Construction Manager,

Assistant Construction Manager, District Architect, Contract Specialist and Propositions S and N

Communications Director. These events include registration activities that are used to add to and

maintain a comprehensive database of contractors and others who are contacted at the times ofmaintain a comprehensive database of contractors and others who are contacted at the times of

bids. These contractors are informed of job opportunities that pertain to their scope of work or

area of specialty. The information collected includes contact name; company name; contact

information to include address, phone, fax and email; and eligibility for disadvantaged business

classifications.

The BCC updates its Small Business Contractor Database on a monthly basis by date ofThe BCC updates its Small Business Contractor Database on a monthly basis, by date of

recruitment, and updates are made regularly to reflect changes in phone or address for existing

contacts.

The SDCOC also maintains a database of small business contractors and vendors who may

potentially have a skill or trade relevant to a Propositions S and N project. Eighty new clients were

added to the database during 2009 and counseling records updated with 154 follow up counselingadded to the database during 2009, and counseling records updated with 154 follow‐up counseling

sessions to other existing construction clients. There were 222 administration actions were taken

to support 157 additional clients. To date, the SDCOC database includes 5,964 contacts.

Both organizations are able to respond fully to requests

for qualified subs and vendors from contractors looking

for specialized skills or additional workers to supplementfor specialized skills or additional workers to supplement

their teams.


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The Second Annual Contractors Networking and Outreach Event was held on October 2, 2009, at San Diego

9 pCommunity Events and Contractor Outreach

Mesa College. The event drew more than 350 total attendees, and included the participation of 29 of the

District’s large builders; major mechanical, electrical and plumbing contractors; and other specialty trade

contractors serving as exhibitors.

Evaluation forms were sent to both the attendees and

exhibitors. Overwhelmingly, both groups had favorable

feedback.

“I was very impressed with the visitors we had at our

booth. I feel pretty confident that we will be using some

of these companies. They were very professional and

represented their companies very well.”

University Mechanical and Engineering Contractors, Inc.

“Thank you for your efforts in setting‐up and including us at this morning's

networking event, which I feel was a complete success for all parties involved.

I know that it was specifically a successful event for us in terms of outreaching

to disadvantaged and minority‐owned businesses. ”

Whiting‐Turner

Targeted attendees were asked what they

considered the most valuable part of the event .

Here are some responses:

“Finding new opportunities for business. Sometimes it’s easy to feel stuck in

the same work group. This event made it easy to reach out in ways that

didn't appear desperate. The event personnel and exhibitors were very

professional and were truly interested in learning about my business.”

“The opportunity to meet the bigger contractors and be exposed to the

opportunities they present.”pp y p

The District , SDCOC and BCA also promoted SDCCD opportunities at regional

networking events, such as the San Diego County Water Authority’s annual “Paths to Partnerships “ event

and the American Subcontractors Association’s annual networking reception.. The BCA also held monthly

“Chat ‘n Chew” events to promote networking between District contractors and local small business.


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9 pBid Notifications


(SDCOC) issue bid notifications to members of their databases, based on relevancy of the job to

the contractor or vendor’s area of specialty. They also provide plan room services.

The SDCOC provided 479 bid notifications to active construction clients relating to 36 SDCCD bids.

The bid notices consisted of a combination of Propositions S and N and other bid notices from the

Facilities Management Department as well as from the Purchasing and Contracting Services .

Additionally, actions were taken by SDCOC to assist prime

contractors (Whitaker Construction Corp. , Gordon Prill San

Diego, Davis Reed Construction, Barnhart Inc. and HAR

Construction) bidding on District projects in finding small

business contractors. These activities resulted in the

distribution of 927 bid notifications of the prime’s interest

to approximately 162 potential subcontractors.

The BCC issued bid notifications as well, although specific

numbers were not tracked.


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9 pEducation and Technical Support Activities

Technical assistance and training provided by the San Diego Contracting Opportunities Center (SDCOC)

helps small businesses to prepare for and bid on District jobs. These services result in decreased

contracting outlays for the District. This assistance increases the number of bidders aware of District

bidding opportunities, and while the District does benefit directly from such services as these, so does the

small business contracting community specifically, and the local economy in general.

From January 1 through December 15, 2009, technical assistance and related counseling was provided for

the first time to 80 small business contractors. During this period, 154 follow‐up technical assistance/

counseling sessions were providing to 113 (unduplicated) small business contractors.

Workshops designed to assist small business in developing contracting skills were held on 40 separate

dates, with each workshop serving the equivalent of two to three classroom hours each. In all, thedates, with each workshop serving the equivalent of two to three classroom hours each. In all, the

workshops reached 1,033 attendees.

Specific workshops tailored

to doing business with the

SDCCD are in development.


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9 pBids - Overall Results

Project Bid # of packages in the bid

Total # of 1st

Tier Bidders# of Disadvantaged 1st Tier Bidders

Percentage

Miramar College Classroom Buildings A & B

23 128 30 23%

Miramar Underground Fire 1 10 6 60%Miramar Underground Fire Suppression Improvements

1 10 6 60%

Athletic Facility Demolition –Mesa College

1 11 8 73%

Rosa Parks Memorial Project 1 12 5 42%Rosa Parks Memorial Project Mesa College

1 12 5 42%

Miramar College Area F 1 9 3 33%

Mesa Consulting 2 2 2 100%

Mesa Site Modular Building Utility Improvements

1 12 6 50%

Re‐roofing Building D‐100Mesa College

1 9 1 11%

Di t i t S i C t 1 16 7 44%District Service Center Remodel

1 16 7 44%

Library Learning Resource Center ‐Miramar College

23 153 54 35%

Building I 400 and site 1 11 7 64%Building I‐400 and site demolition – Mesa College

1 11 7 64%

Infrastructure Fire‐UtilitiesMesa College

1 6 1 17%


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9 pBid – Award Results

Project/CampusWinning Bidder

Disadvantaged Business Eligibility Contract Amount

Classroom Buildings A & B – Miramar College (Prime Contracts)

FJ Willert Contracting Co. SBE $387,250

Bomel Construction Co Not eligible $1 277 296Bomel Construction Co. Not eligible $1,277,296

RND Contractors Not eligible $3,300,000

K&Z Cabinet Co. , Inc. Not eligible $304,140

Second Tier #1 MBE, DVBE $102,300

EMS Construction Inc. Not eligible $1,191,000EMS Construction Inc. Not eligible $1,191,000

Johnson, Barnes, & Finch, Inc. Not eligible $523,157

La Mesa Glass Inc. SBE $2,405,342

Brady Company, San Diego Not eligible $2,275,000

Second Tier #1 DVBE, SBE $45,000, $ ,

Lawrie and Company, Inc. Not eligible $418,000

Martin Corporation Not eligible $643,555

Pugliese Interior Systems, Inc. Not eligible $192,500

ProSpectra Contract Flooring Not eligible $603,630

Commercial Furnishings Inc. SBE $109,400

Windco Painting, Inc. SBE $196,000

Inland Building Construction Company, Inc. Not eligible $237,900

RVH Constructors Not eligible $60,000

Contract Décor Inc. SBE $114,500

Inland Building Construction Inc. Not eligible $321,000


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Classroom Buildings A & B – Miramar College (Prime Contracts) ‐ continued

JPI Not eligible $194,500

Advance Plumbing Company Not eligible $632 700Advance Plumbing Company Not eligible $632,700

Alpha Mechanical, Heating & A/C, Inc. Not eligible $2,793,000

Gould Electric Not eligible $2,499,000

Removal of Underground Storage Tank and Installation of Aboveground Storage Tank –Mesa College and Miramar College

Angus Asphalt, Inc. SBE $133,265

Underground Fire Suppression System Improvements – Miramar College

Atlas‐Allied Inc. SBE $316,200

Second Tier #1 – Haitbrink Asphalt SBE

Second Tier #2 – Vet Source SBE

Re‐Roof of Building “1” – South Wing – Educational Cultural Complex (ECC)

Roof Construction Inc. SBE $72,094

Second Tier – Jan’s Asbestos SBE

Athletic Facility Demolition – Mesa College

CW Wilson Corporation DBE $94,720

Building I‐400 and Site Demolition – Mesa College

AMPCO Contracting $292,000

S d Ti #1 ACME S f & S l SBE/WBE/DBE $4 000Second Tier #1 – ACME Safety & Supply SBE/WBE/DBE $4,000

Second Tier #2 – Par & Sons, Inc. DVBE $8,000


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/Project/CampusWinning Bidder


Library Learning Resource Center – Miramar CollegeOctober 23, 2009

Whillock Contracting Inc. Not eligible $317, 654

Tidwell Concrete Construction Not eligible $1 872 000Tidwell Concrete Construction Not eligible $1,872,000

Blazing Industrial Not eligible $3,898.363

Lozano Caseworks, Inc. DBE $277,885

Best Contracting Services Not eligible $1,072,620$328,449

$Soltek Pacific Construction Not eligible $350,000

Lawrie and Company, Inc. Not eligible $1,867,202

Nevell Group Not eligible $1,024,175

Continental SBE $357,999

Advanced Acoustics Not eligible $374,670g $ ,

ProSpectra Contract Flooring Not eligible $711,711

MC Painting WBE/SBE $168,880

ISEC Not eligible $184,000

Inland Building Construction Not eligible $161,800$28 400$28,400

$375,800

Herk Edwards Not eligible $104,572

JPI Not eligible $191,000

Peltzer Plumbing, Inc. Not eligible $773,318

Interstate Plumbing Not eligible $2,328,300

Southland Electric Not eligible $1,970,000

Best Maintenance MBE/WBE/SBE $114,900


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Athletic Facility Demolition – Mesa College

CW Wilson Corporation DBE $94,720

Site Modular Building Utility Improvements – Mesa College

3D Enterprises SBE $587,000

Reroof Building D‐100 – Mesa College

Commercial and Industrial Roofing Co., Inc. SBE, DVBE $77,301

Athletic Facility Improvements – Mesa College

Byrom Davey, Inc. Not eligible $2,631,541

Precast for Business & Humanities Buildings – City College (Design Build RFP)

Core Slab Structures $5,144,000

Second Tier Sub – SoCal Logistics DVBE $250,000

District Services Center Remodel

3D Construction, Inc. Declined to state $839,600

Second Tier Sub – Cyber Prof. Solutions MBE No pricingSecond Tier Sub Cyber Prof. Solutions MBE No pricing submitted

Rpsa Parks Memorial – Mesa College

Fordyce Construction SBE $131,994.00

Infrastructure/Fire Utilities – Mesa College

Palm Engineering Construction Company $168,000

Second Tier Sub – Jesmar DBE No pricingsubmitted


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9 pAPPENDIX - Definitions

Disabled Veteran Business (DVBE)

The Disabled Veteran Business Enterprise (DVBE) Participation Program was established to

acknowledge disabled veterans for their service and to further DVBE participation in state

contracting, promote competition and encourage greater economic opportunity.

The state of established a DVBE participation goal of at least three percent. The goal applies to the

total contract dollars expended each year by an awarding department Each state agency establishestotal contract dollars expended each year by an awarding department. Each state agency establishes

their own method for attaining the goal and they have the discretion to include the program goal

within individual contracts. Every year, state agencies must also report to the governor and the

legislature their total DVBE contracting participation.

Reference: Department of General Services

http://www.pd.dgs.ca.gov/dvbe/default.htm

Disadvantaged Business Enterprise (DBE)

In order for a business to be considered a DBE, it must meet the following general guidelines:

• The firm must be at least 51% owned by one or more socially and economically disadvantaged

individuals.

• The firm must be an independent business, and one or more of the socially and economically

disadvantaged owners must control its management and daily operationsdisadvantaged owners must control its management and daily operations.

• Only existing for‐profit “Small Business Concerns,” as defined by the Small Business Act and Small

Business Administration (SBA) regulations may be certified.

• DBE applicants are first subject to the applicable small business size standards of the SB. Second,

the average annual gross receipts for the firm (including its affiliates) over the previous three fiscal

years must not exceed U.S. D.O.T.’s cap of $20.41 million.

• The Personal Net orth (PNW) of each sociall and economicall disad antaged o ner m st not• The Personal Net worth (PNW) of each socially and economically disadvantaged owner must not

exceed $750,000, excluding the individual’s ownership interest in the applicant firm and the equity in

his/her primary residence.

Socially and economically disadvantaged individual means any individual who is a citizen of the

United States (or lawfully admitted permanent resident) and who is a member of the following

groups: Black American, Hispanic American, Native American, Asian‐Pacific American, Subcontinent g p , p , , ,

Asian American, or Women, or any individual found to be socially and economically disadvantaged on

a case‐by‐case basis by a certifying agency pursuant to the standards of the U.S. DOT 49 CFR Part 26.

Reference: California Department of Transportation

http://www.dot.ca.gov/hq/bep/downloads/Word/Application_for_Regular_DBEs_2.22.08.doc


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9 pAPPENDIX - Definitions

Equal Employment Opportunity (EEO)

The term Equal Employment Opportunity was created by President Lyndon B. Johnson when he

signed Executive Order 11246, created to prohibit federal contractors from discriminating against

employees on the basis of race, sex, creed, religion, color, or national origin.

Small Business Enterprise (SBE)In order to be considered a “small business” as determined by the State of California, businesses y ,must meet these eligibility requirements:Must be independently owned and operated; Cannot be dominant in its field of operation; Must have its principal office located in California; Must have its owners (or officers in the case of a corporation) domiciled in California; and Together with its affiliates, be either: • A business with 100 or fewer employees and an average annual gross receipts of $12 million or lessA business with 100 or fewer employees and an average annual gross receipts of $12 million or less (over the previous three tax years), or • A manufacturer with 100 or fewer employees.

Reference: California Department of General Serviceshttp://www.pd.dgs.ca.gov/smbus/sbcert.htm

Women Business Enterprise (WBE)

ll b d d ll d b d d ll dA WBE is a small business owned and controlled by one or more women. Owned and controlled

means that at least 51 percent of the small business concern is owned by one or more women; and

whose management and daily business operations are controlled by one or more women who own it.

Reference: California Department of Transportation

http://www.dot.ca.gov/hq/bep/downloads/Word/SMBE_Cert_App.doc

Propostion S & N Contracting Outreach 2009 Annual Report

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