Proposal Development (PD) User Group Forum · If the proposal includes a subrecipient, confirm that the Subrecipient Commitment Form has been completed ... su l ta nt K e r ...

Proposal Development (PD) User Group Forum

Proposal Development (PD) User Group Forum

March 20, 2014

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AgendaAgenda

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• Jill Pagliuca, Director, Conflict of Interest Office

• Reminders and Best Practices

• Test your Knowledge and User Input

• Version 14 IRES Upgrade Update

• General Updates and Information

• Branched COI Policy and branched Disclosure form, based on funding circumstances:– PHS Pathway (NIH and other agencies/sponsors that adopted the

PHS regulations)– NSF Pathway – Yale Pathway (Non-PHS, Non-NSF funding sources, such as

industry, or no sponsored research) – NSF/PHS Pathway (Hybrid for those investigators with both NSF &

PHS funding)

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Yale’s Disclosure RequirementsYale’s Disclosure Requirements

Highlights

Grant Application ConsiderationsGrant Application Considerations

Before submitting a PHS (NIH) proposal to GCA Discuss roles and confirm with PI that individuals have been

identified appropriately as key personnel or responsible personnel

Confirm disclosures are current (and disclosure type = PHS) for all individuals identified as being responsible for the design, conduct or reporting of the research.

If the proposal includes a subrecipient, confirm that the Subrecipient Commitment Form has been completed

- An authorized official of the subrecipient has signed the form.

The subrecipient has a compliant policy - Alert GCA immediately if a subrecipient responds that it does not have a compliant policy.

Proposals cannot be submitted if any of these items are not in place.4

Key Points for Proposals: Administrative Check List

Roles and ResponsibilitiesRoles and Responsibilities

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Investigators Dept Business Office

• Track and monitor compliance with disclosure requirements* to ensure that current and appropriate disclosures are on file prior to proposal submission and beforeaward set up•Ensure that new “responsible personnel” have a current and applicable disclosure on file (with an appropriate review status) before they begin work on PHS-funded projects•Ensure subrecipient requirements are in order, prior to proposal submission *Reporting tools are available online via the COI Office Website at http://www.yale.edu/coi/

•Submit timely disclosures

• Re-disclose, as required, any material changes to SFIs within 30 days (for “responsible personnel” on PHS-funded projects, this includes reportable third party paid travel)

• PIs: Appropriately identify those individuals who are responsible for the design, conduct or reporting of the research

•PIs: Ensure all “responsible personnel” have a current and applicable disclosure on file before they being work on PHS funded projects

Resources: Case Status ReportResources: Case Status Report

Department administrators can use the Case Status Report to view and monitor the COI disclosure date, type and status for any Yale person who is required to submit an External Interests Disclosure Form

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Case Status Report (continued)Case Status Report (continued)

Case Status Description

Inactive Disclosure requirement no longer applicableRequired No disclosure on file and submission of annual disclosure

is requiredExpired Disclosure was submitted is > 365 days, and has expired

AAN “All Answers No”: No external activities or interests were disclosed (i.e., responded “no” to all screening questions)

Pending Disclosure is under COI review

No SFI No SFIs were disclosed

Transactional Review

SFIs were disclosed and require further review for potential conflicts with research proposals and University activities

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ResourcesResources

COI Office Website: http//www.yale.edu/coi/• Link to online Disclosure Form• Link to Yale’s COI Policy• FAQs about the COI disclosure and review process

• Link to Case Status and Review Status Reports

COI Office Website: www.yale.edu/coi

https://re.analytics.yale.edu/analytics/saw.dll?Dashboard

Yale COI Office: Contact InformationYale COI Office: Contact Information

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Jill D. PagliucaTel: (203) 785–6307Email: [email protected]

Kenneth GreenquistTel: (203) 737-2306Email: [email protected]

Althea MorganTel: (203) 785–4773Email: [email protected]

Sharon MurphyTel: (203) 785–4780Email: [email protected]

Laurie RaccuiaTel: (203) 785–4456Email: [email protected]

Pat GeorgeTel: (203) 785–4774Email: [email protected]

Email: [email protected]: (203) 785–4255COI Office Call Center:(203) 737-5954

COI Office Staff:

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Reminders and Best PracticesReminders and Best Practices

• Issues with a record? Don’t start a new one, contact your reviewer

• When requesting a sponsor or subaward institution to be added, include if it is a sponsor or subaward

• When submitting a route, no need to email your reviewer

• Last minute submission? Call or email your reviewer ASAP

• Rules of the Route

Clicker Technology: OverviewClicker Technology: Overview

(1) Questions projected

(2) Answers selected(3) Results displayed

• 10 seconds to respond before polling closes

• Do not use “Channel” or “?” buttons

What is PPAA?What is PPAA?

A. Proposal Preparation and Assistance

B. Patent Policy Acknowledgement Agreement

C. Protocol-Proposal Animal Acceptance

Propo

sal Pr

epara

tion a

n...

Paten

t Poli

cy Ac

know

l...Pro

tocol‐

Propo

sal An

ima..

.

0% 0%0%

How many types of COI are there?How many types of COI are there?

A. 2B. 3C. 4D.5

2 3 4 5

0% 0%0%0%

Where are the PMCID numbers for publications needed (NIH)?Where are the PMCID numbers for publications needed (NIH)?

A. References Cited

B. BiosketchC. RPPRD.B and CE. A, B and C

Refer

ences

 Cited

Bioske

tch RPPR

B and

 C

A, B a

nd C

0% 0% 0%0%0%

The following personnel type will notsubmit a biosketch to the sponsor:The following personnel type will notsubmit a biosketch to the sponsor:

A. Non-KeyB. KeyC. Consultant KeyD.Other

Significant Contributor

Non‐K

ey Key

Cons

ultan

t Key

Othe

r Sign

ifican

t Con

tr...

0% 0%0%0%

What types of training would you like for the v14 upgrade?What types of training would you like for the v14 upgrade?

A. eLearning videosB. More Quick

GuidesC. Small group

training sessions at 221 Whitney (w/computers)

D. Large group auditorium sessions (w/o computers)

eLea

rning

 vide

osMo

re Qu

ick Gu

ides

Small

 grou

p trai

ning s

ess..

.

Large

 grou

p aud

itoriu

m s..

.

0% 0%0%0%

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Status When FlippedPD Record Editable?

In Development Default status when the record is created Yes

In Review When the route is started Yes

Ready to Submit Once GCA approves the route No

Pending After the proposal is submitted No

Not Funded Either when GCA receives notification that the proposal will not be funded or 30 days after the proposed start date

No

Funded When GCA has received the official notice of award No

Closed After all reports and closeout documentation are received and submitted

No

Record Status Changes

General Updates and InformationGeneral Updates and Information• Version 14 upgrade

• Review and submission of R21s and R03s

• Creating a PD record when Yale is the subaward(demonstration)

• Spotlight on GCA: What does your Reviewer Review?

• NIH Public Access Policy Resources:

http://guides.library.yale.edu/nihpolicy

Name: Denise P Hersey Title: Liaison Activity Librn Med Lib Office Phone: 203-785-6251 Email Address: [email protected]

Thank you for attending User Group!Thank you for attending User Group!

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