PROPOSAL

New Visions 20/20June 26th - 28th, 2013

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OrgCom Associates has created a proposal for an academic retreat for Knowledge College. The college is looking to educate and get feedback from staff, faculty and students on a potential academic

study abroad China Center. This retreat would be held at the Ramada Inn located in Ithaca, New York, and would last from June 26th-

28th, 2013. It will focus on orienting guests with the culture of China and what the program would have to offer both students and the college. The proposal contains a detailed menu, schedule, and

budget for the three-day retreat, as well as transportation, facilities and lodging needs. We have included bios of recommended speakers

and discussions about corresponding topics. In additional to the educational and facilitated communication goals of the retreat,

OrgCom has ensured that a comfortable and personal atmosphere will be fostered throughout.

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New Visions 20/20Table of Contents

OrgCom Members ................................................................ 4

FacilitiesLodging Information ............................................................. 11Transportation Information .................................................. 12

SchedulesDay 1: June 26th, 2013 ........................................................ 13Day 2: June 27th, 2013 ........................................................ 15Day 3: June 28th, 2013 ........................................................ 18

SpeakersThomas R. Rochon ............................................................... 22Yong Zhang .......................................................................... 23Rachel Cullenen ................................................................... 24

Menu Day 1: June 26th, 2013 ........................................................ 25Day 2: June 27th, 2013 ........................................................ 26Day 3: June 28th, 2013 ........................................................ 27

Evaluation ............................................................................. 28

Designs .................................................................................. 30

Budget ................................................................................... 32

Appendix ............................................................................... 33

*Program/Schedule Attacted

OrgCom Members

Leadership Team:Megan Goldberg (Project Manager)

Isabel Balla (Coordinator)Marissa Accordino (Coordinator)

Design Team:Lili Clement (Leader)

Chris BrownKristine Tsui

Natasha BrowerStephen Shuler

Logistics Team:Christine Gendimenico (Leader)

Natalie ReedSage Ratner

Tricia EdwardsZach Lipson

Documents Team: Katie Beaule (Leader)

Alyssa BerdieCarly ChapmanKrystalyn Yonki

Sean Carroll

Sessions Team:Anikah Shaokat (Leader)

Kaitlyn TurkettKatelyn Gualtieri

Lindsay BeharMaggie Lick

Sarah Megarr

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OrgCom Staff MembersLeadership Team and Facilitators

Megan Goldberg Project Manager

Marissa Accordino is involved in the Integrated

Marketing Communications field and has a plethora of experience being a leader. Her previous roles include being an ambassador for

the National Organization for Women’s Safety

Awareness, an assistant at Sue Panzer Consulting,

and an active coordinator for seven-blood drives.

Through her perseverance, ability to guide a team, and

various communication skills in listening, public

speaking, and scheduling, she now represents OrgCom

Associates as a Project Coordinator.

Marissa AccordinoCoordinator

Isabel BallaCoordinator

Isabel Balla is currently an Integrated Marketing Communications major at Ithaca College. She has been named the Project Coordinator. Isabel has

worked with various non-profit organizations in

building outreach, creating a mass following, and event planning. Her desire to give

back to the community drives her to participate in several

service opportunities at IC as well as within the local Ithaca

community. Isabel has been recognized by several national organizations, as a top student in broadcast journalism. She is ready to

use her skills to lead.

Megan Goldberg is currently majoring in Communication

Management and Design at Ithaca College. With her

past experiences in event planning and through her various accomplishments in leadership positions,

Megan has rightfully been named Project Manager. Her dedication to service and self-

empowerment has allowed her to become a proud leader

of collaborative efforts much like the one with

Knowledge College. Megan looks forward to taking on her responsibilities and is excited to work with the

team in creating a successful proposal.

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OrgCom Staff MembersFacilitators

Anikah Shaokat is a Communication Management and Design major at Ithaca

College. She has been named the Leader of the Sessions Team for OrgComm’s collaboration with Knowledge College. Anikah’s extensive

experience in event planning and management led her to become an active member within the OrgComm Associate’s group. She is an advocate for youth leadership and proudly

brings her skills and passion to this new project.

Christine GendimenicoLogistics Leader

Anikah ShaokatSession Leader

Christine Gendimenico is currently a Communication Management and Design major at Ithaca College. Her past experience in organizing group sessions led her to her current work with

OrgComm Associates. Her dedication and commitment to progressive learning prepared her for her position as Group Leader on the Logistics Team. Her leadership and event planning skills

help the Logistics Team as they finalize the details for the Knowledge College retreat.

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OrgCom Staff MembersDocumentsTeam

Alyssa Berdie

Krystalyn Yonki Sean Carroll

Carly Chapman

Katie BeauleLeader

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OrgCom Staff MembersSessionsTeam

Kaitlyn Turkett

Lindsay Behar Maggie Lick

Katelyn Gualtieri

Sarah Megarr

Anikah ShaokatLeader

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OrgCom Staff MembersDesignTeam

Chris Brown

Natasha Brower Stephen Shuler

Kristine Tsui

Lili ClementLeader

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OrgCom Staff MembersLogistics Team

Natalie Reed

Tricia Edwards Zach Lipson

Sage Ratner

Christine GendimenicoLeader

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New Visions 20/20Lodging Information

Ramada Ithaca Executive Conference Center

Address: 2310 N Triphammer Rd, Ithaca, NY, 14850 United StatesTelephone Number: 1-855-239-9225

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FacilitationOrgCom facilitators will be overseeing and managing the event-Checking people in at the start of the retreat-Leading various sessions (indicated in schedule)Ramada Inn staff -Bringing luggage to the hotel rooms-Rearranging and preparing/setting up conference rooms

Hotel Costs$109.95 per night2 nights36 Rooms (estimate)-28 people room together (14 rooms)-22 room alone (22 rooms)Total cost for one night: $3,958.20Total: $7,916.40 for all rooms for both nights (estimate)

New Visions 20/20Lodging, Transportation Facilicies Information

Retreat FacilitiesRamada Conference Room (2 rooms- Room A & B)-Fit 300 people each-$250 each per dayTotal: $1,500 (all three days)

Audiovisual equipment-Overhead projectors-Computer connection cords-Screen-Speakers*No additional costs

TransportationKnowledge College Vans* no additional cost

Event Facilitators will be driving these vans to the Chinese dinner on Saturday and other locations indicated in the schedule

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Event ScheduleDay 1: June 26th, 2013

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Theme: Introduction to KC 20/2011:00am Introduction by OrgCom (Conference Room A)- An overall discussion about the retreat and its goals - Go over the itinerary for the retreat and the day- Introduce first speaker: President Thomas Rochon

11:45am Speaker: President Rochon (Conference Room A)- Introduces KC 20/20 and its mission- Introduce 2nd speaker: Doctor Yong Zhang

12:10pm Speaker: Yong Zhang- Hofstra Program (Conference Room A)- Overview of the Hofstra Program and Hofstra’s China campus- What does China have to offer?- Travel opportunities- Culture- Customs- History of China

1:00pm Lunch (Conference Room B)

2:00pm Recreational Break- Option 1: Visit the Ithaca Commons (via Knowledge College vans)- Option 2: Visit the Gorges/Waterfalls (Buttermilk Falls State Park, Ithaca Falls, Triphammer Falls) (via Knowledge College vans)- Option 3: Free time in the Hotel

4:00pm Closing by OrgCom Team (Conference Room A)- Q&A with OrgCom Associates- Opinions/thoughts/concerns from audience- Overview of schedule for Day 2


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Specific questions/prompts:China Program1. What are your expectations from the China Program?2. What is your biggest concern regarding the China Program?3. What are you most excited about?4. What do you already know about China?5. Are you familiar with China’s culture?6. Are you concerned with the language barrier?7. What about China interests you the most?8. Do you plan on traveling outside of the program?9. Are you more interested in the short-term program or the long term semester?Hofstra Program10. Do you already know about the Hofstra program?11. What’s your favorite part about the Hofstra program that you would like to incorporate in the Knowledge College Program?Meal Plan12. What food options should be included in our meal plan?13. Are you concerned about specialty services (i.e. vegetarian, gluten free, etc.)14. Do you believe there should be a meal plan?Other15. Do you have any other suggestions or comments that have not been addressed yet?16. If so, what are they?

5:00pm Free time to rest/relax/get ready for dinner

7:00pm Dinner (Conference Room B)- Presentation of Chinese Dragon Dance by the Chinese Student Association


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8:30am Breakfast (Conference Room A)

9:30am Introduction: OrgCom introduces today’s activities/topics (Conference Room A)- Room set up: Audience style, with chairs facing podium- An overall discussion/itinerary for the day; topics to be discussed- Introduce next presentation: potential academic course presentation

9:40am Presentation: Potential academic courses (Conference room A)- Room set up: Audience style, with chairs facing podium- Courses to be offered/ related to Chinese culture- Keeping on track with credits

10:30am Break (water, snacks) (Lobby, Conference Room A)- A stretch break and water break before the next session starts

10:45am Discussion: Small group discussion of presentation (academic courses presentation) (Conference Rooms A & B)- Conference room A can move chairs after presentation, to face each other in smaller groups- Conference room B, the chairs will already be set up in smaller circles with tables

11:15am Presentation: Student housing and assimilation in China (Homestays, KC provided dorm) (Conference Room A) - Room set up: Audience style, with chairs facing podium, which can be moved after small group discussion

12:00pm Housing small group discussion (Conference Rooms A & B)- Conference room A: move chairs after presentation, to face each other in smaller groups- Conference room B: chairs will already be set up in smaller circles with tables


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12:30pm Lunch (Conference Room B)- Conference Room B (Allow time for tables and chairs to be scattered about the room)

1:30pm Recreational Break- Option 1:Visit the Ithaca Commons- Option 2:Visit the Gorges (Buttermilk Falls State Park, Ithaca Falls, Triphammer Falls)

3:30pm Speaker: Rachel Cullenen (Conference Room A)- Room set up: Audience style, with chairs facing podium- Presentation on previous KC students studying abroad in China (Application process, Visas, Group Travel, other logistics)

4:30pm Break (Conference Room B)- Using the tables to make origami- Free Time: Origami (with the Chinese Student Association) and water provided

4:45pm Small group sessions rotation: The China Center (Conference Rooms A & B)- Rotation sessions in small groups; participants rotate every 30 minutesIn conference room A: (move chairs after presentation into smaller groups, Financial commitment, Scholarships)• Questions to be followed after presentation: -What are your thoughts about the financial aid that can be provided to students? -Do you have any ideas about getting additional scholarships for students? -Any additional thoughts?• Potential China Center led trips-Questions to be followed after presentation: ~Which trips did you think were most interesting/most valuable? ~Any trips that you think would be more valuable?


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In conference room B (chairs already set up in smaller circles with tables, two distinct sessions) China Center Location• Questions to be followed after presentation:~Which location do you feel is the best and why? Consider convenience, safety, proximity to potential student housing.~Any additional thoughts?- Origami session continued session

6:15pm Dinner (Conference Room B)- Catered (Conference room B, allow time for tables and chairs to be scattered about the room)

7:00pm Closing by OrgCom Team (Conference Room A)- Room set up: Audience style, with chairs facing podium- Q&A- Opinions/thoughts/concerns from audience- Overview of schedule for Day 3

8:15pm OrgCom closes day (Conference Room A)- Room set up: Audience style, with chairs facing podium


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Evaluation/ Feedback Evaluation/ Concluding Day9:30-11:00 Brunch (Conference Room B)

11:00- 11:15: OrgCom Introduction for the day (Conference Room A)- Chairs lined up in rows facing towards the speaker - Introduce itinerary and goals for the day

11:15-12:15: Internship Discussion (Conference Room B)- Chairs lined up in rows facing towards the speaker- Discuss internships that are available.- Go over how long the internship will last, credit vs. noncredit, paid. Choices are listed below:• https://sites.google.com/site/southchinainternshipprogram/ -Located in Pearl River Delta -8 weeks -Will design and carry out bilingual research with a Chinese partner -Low fees -Gives students access to joint venture companies (can learn by experience how the Chinese language and culture -Real encounter with Chinese people in the workplace -Discover how people travel within China and the West created by rapid economic and social development (especially in China’s participation in global economic systems


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• http://export.gov/china/careeropportunities/eg_cn_027250.asp -Internship with the U.S. Commercial Service in China -Available in the Commercial Section of the U.S. Embassy in China and the U.S. Consulates in Shanghai, Guanzhou, Chengdu and Shenyang -Designed to help U.S. firms export their goods and services to China -Resources are available to assist U.S. companies to enter the Chinese market -Interns will be researching and writing for the National Trade Data Base -Provide assistance to Commercial Officers and Commercial Specialists conduction Department of Commerce services -Participate in meetings, conferences, and other trade-related activities• http://www.goabroad.com/providers/ies-global-iesg/programs#16 -This database provides many internship possibilities available throughout China. -Listed below are a few examples: Art, Culture and Fashion~Art, Culture and Fashion Internship http://www.goabroad.com/providers/ies-global-iesg/programs/art-culture-and-fashion-internships-115387 ) -Located in Beijing and Shanghai -Term: Fall, Spring, Summer, Winter, Academic Year -Art-planning exhibitions, contacting artists and learning about the art community, popularity throughout China, audience and unique style. -Fashion- range from design assistants to marketing interns. Wide range of opportunities. -Intern Types: Art History, Art/Fine Arts, Fashion Business, Fashion Design, etc.


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• http://www.goabroad.com/providers/ies-global-iesg/programs/art-culture-and-fashion-internships-115387 )

-Located in Beijing and Shanghai -Term: Fall, Spring, Summer, Winter, Academic Year -Art-planning exhibitions, contacting artists and learning about the art community, popularity throughout China, audience and unique style. -Fashion: range from design assistants to marketing interns. Wide range of opportunities. -Intern Types: -Art History -Art/Fine Arts -Fashion Business -Fashion Design• http://www.goabroad.com/providers/ies-global-iesg/programs/beijing-shanghai-

internships-summer-program-57312 ) -IES Global China Internship Program -Location: Beijing and Shanghai -Term: Fall, Spring, Summer, Winter, May Term, Trimester -Great opportunity to gain international work experience in a dynamic economy -Learn Mandarin -Become culturally immersed -Potential to become permanently employed as a direct result in participating in -Introduces interns to international work and social development -Some Intern Types: Accounting, Architecture, Biomedical Sciences, Business Management, Food Science & Nutrition, Journalism, Law, Sales


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12:15-12:30: Break (Conference Room A)- Set up with many different smaller tables and chairs, people can sit and relax right before getting ready for the next session

12:30-1:30: Question and Answer period with Student Panel (Conference Room B)- Panelists are set up with one long table facing the audience, should be on a small stage about one foot tall and have microphones. Audience will be just below them set up as “audience style” with chairs set up in rows towards the panelists- Student panel will discuss their experiences studying abroad in China, go over work ethic-is it different, personal experiences, language barrier & cultural barrier- Panelists will answer questions from the audience- Hand out feedback/evaluation forms to asses how the retreat went

1:30-2:00: One-on-one time with students and internship/business representatives (Conference Room B)- Set up with small tables that students go from one to another- Gives people the opportunity to ask more questions on a more personal level

2:00-3:00: Closing by OrgCom (Conference Room A)- Chairs lined up in rows facing towards the speaker

*Hand in feedback/evaluation forms by end of the retreat

Thomas R. RochonPresident, Ithaca College

Contact President Rochon:Phone: (607) 274-3111

Fax: (607) [email protected]

Thomas Rochon is the eighth president of Ithaca College. He holds a doctorate

and bachelor’s degree in political science from the University of Michigan and has acquired ma ny leadership roles

during his professional career including that of executive vice president and

chief academic officer at the University of St. Thomas. While working at St. Thomas, he took the responsibility of

the university’s $150 million budget and oversaw the university’s six schools.

Rochon also conducted scholarly research on areas including contemporary

European politics and the social movements in the United States and

Europe. He has won several awards and grants based on his research and has

given periodic lectures and seminars on Dutch politics for the embassy personnel of the U.S. Department of State. Rochon

continues his duties at Ithaca College today and looks forward to implementing

this new international program. 22

Yong ZhangProfessor of Int. Business and Marketing

Yong Zhang is a professor of Inter-national Business and Marketing at Hofstra University. He holds a PHD in Marketing Management

with a minor in International Busi-ness from the University of Houston. His area of expertise spans through many horizons, some of which in-

clude cross-cultural research, global strategic management, humor in ad-

vertising, and socio-cultural business. Zhang is very involved with the Zarb

School in China, which gives stu-dents first hand experience in inter-national business and marketing. He also devotes much of his time to the

study abroad program at Hofstra. To-day, Zhang continues working at the university where he has been a staff

member since 2009.

Contact Yong Zhang:[email protected]

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Rachel CullenenDirector of Study Abroad

Contact Rachel Cullenen:Phone: (607) [email protected]

Rachel is the Director of Study Abroad in the Office of Interna-

tional Programs at Ithaca College. She teaches Italian in the Depart-ment of Modern Languages and

Literatures. Rachel has an M.A.T. in Italian from the University

of Massachusetts, Amherst and a B.A. in Italian from the State

University of New York in Alba-ny. Based on her own undergrad experience, she encourages stu-dents to explore educational op-portunities abroad regardless of major, interests, or future plans. Cullenen believes strongly in the

value of a study abroad experience for all students and works to make a summer, semester, or year-long

session possible for everyone.

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MenuDay 1: June 26th, 2012

Sandwich Buffet ($15.95 per person)Deli Style Sandwich options:-Shaved Ham, Turkey, and Roast Beef-American and Swiss Cheese-White, Wheat, Rye Breads, and Kaiser Rolls-Lettuce, Tomato, and Condiments-House Salad (V)-Deli Pickles-Potato Chips

Soup option:-Soup du Jour (Soup of the Day) (V)

Dessert options:-Assorted Cookies (Chocolate Chip, Pea-nut Butter, Snickerdoodle...etc)

Drink options:-Water,Iced tea, coffee, hot tea, and decaf (Half and Half, Sugar, Lemons, Honey)

*Guests with any other food allergies/preferences should contact the retreat facilitator at the start of the retreat: Megan Goldberg: (607) 574-0863

*All vegetarian options are labeled with a (V)

LUNCH: Buffet

Chinese Dinner at Peking Chinese Restaurant (Assume $13.55 a person)

Dinner Options:Chicken With Broccoli $9.50Kang Pao Beef $9.95Eggplant in garlic sauce $8.95 (V)Shrimp in Ginger Sauce $10.95 (V)Vegetable Lo Mein $6.95 (V)

Side Options: White Steamed Rice Fried Rice Brown Rice

Dessert Option:Fortune Cookies $.30

Drink Options: Assorted Sodas $2.25 Water

DINNER: Sit-down

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Food options:-5 dozens bagels (comes with cream cheese) $149

-4 dozen danishes $103.80-2 sliced fruit trays $150-Scrambled eggs $95.00



Drink options:-Coffee $80 (with Half and Half, sugar,

lemons, honey)-5 carafes of milk $44.75

-10 carafes of juice $89.50 (cranberry, apple, orange)

-Water

BREAKFAST: Buffet

$17.95 per person Food options:-Grilled Hot Dogs, Hamburgers, Chicken breast, and Veggie burger (V)-Kaiser rolls -Condiments-Potato Salad (V)-Macaroni salad-Potato Chips or Pretzels

Dessert option:-Apple Pie-Assorted Cookies (Chocolate Chip, Peanut Butter, Snickerdoodle...etc)-Ice Cream (vanilla, chocolate, strawberry)

Drink options:Assorted Sodas, Iced Tea, Coffee, Tea, Water

LUNCH: Picnic Lunch$28.95 per personChoice of Three Entrees: -Chicken Marsala-White Fish -Vegetarian Pasta Alfredo (V)

Choice of Two Vegetables (V): -Vegetable Medley-Mashed Potatoes

Choice of Three Salads (V): -Garden Salad-Tossed Spinach Salad-Cucumber Dill Salad

Drink options:Assorted Sodas, Tea, Water

DINNER: Sit-down

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Food options:-Fruit Platter $119.95

-Vegetable Crudite with Ranch Dip $89.95-Chicken Kabobs $175.90

-Vegetable Spring Rolls $149.95 (V)-Pizza Bites with Marinara sauce $79.95

-3 Dozen Muffins $89.85-3 Dozen Bagels (with cream cheese) $89.85

Drink options:-5 carafes of milk $44.75

-Water -10 carafes of juice $89.50 (cranberry, apple, orange)

-Coffee and Tea (Half and Half, sugar, lemons, honey)



BRUNCH: Buffet

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New Visions 20/20Evaluation

Speakers

Please rate your overall satisfaction

with:

The Overall Retreat

Registration

Venue

Informational Sessions

Length of Sessions

Amount of Free Time

Food options

Very Dissatisfied Dissatisfied Neutral Satisfied

VerySatisfied

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New Visions 20/20Evaluation

How did you feel about this retreat and Knowledge College?

What did you like most about the retreat?

What did you like least about the retreat?

Do you have any suggestions for future retreats?

Would you reccommend this event to other people?

Definitely Not

Probably Not

Not Sure

Probably

Definitely

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New Visions 20/20Designs

Invitation

Save the Date (Front)

Save the Date (Back)

Logo

Proposal Cover

Program Cover

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Knowledge College and OrgCom Logos

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Promotional Item Design

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New Visions 20/20Budget

Refreshments:Water bottles:

6 packs of 40ct.$4.00 per packTotal: $24.00

Meals: Day 1: Lunch, Dinner

$15.95 per personLunch total: $797.50

Dinner total: $677.50 (estimate)* 50 people

Total: $1,475.00 for Day 1 Meals

Day 2: Breakfast, Lunch, DinnerBreakfast total: $712.05

Lunch total: $897.50Dinner total: $1,447.50

* 50 peopleTotal: $3,057.05

Day 3: BrunchBrunch total: $929.75

* 50 peopleTotal: $929.75

Rooming:$109.95 per night

2 nights36 Rooms (estimate)

-28 people room together (14 rooms) -22 room alone (22 rooms)

Total cost for one night: $3,958.20Total: $7,916.40 for all rooms for both nights

Conference Room Costs:$250 per day for one room

Two rooms needed (Room A & B)Includes visual and audio equipment

Includes chairs and tablesTotal: $1500 for all three days

Room Incentives:$20.00 gift card for each person that is willing

to share a room28 gift cards (estimate)Total: $560 (estimate)

Transportation Reimbursement for SpeakersYong Zhang: $100

Thomas Rochon: $50Rachel Cullenen: $50

Total for Retreat: $15,662.20 (estimate)

BUDGET

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AppendixGroup Communication

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Group communication is attached

Leadership TeamGroup Communication

35

Group communication is attached

Documents TeamCommunication

36

Sessions TeamCommunication

37

Sessions TeamCommunication

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Design TeamCommunication

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Logistics TeamCommunication

No documentation of group communication.

Inter-organizational communication can be found in the attachment.

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PROPOSAL

Documents

orgcom members leadership

menu day

schedules day

orgcom associates

academic retreat

threeday retreat

new visions

new york