TSHIP Advancing Health in Bauchi & Sokoto 1 WORK INSTRUCTIONPROPERTY PASS REQUEST PROCEDURES 1.01.1The purpose of this document is to define the responsibilities, resources, and processes required to complete and process a Request to bring property into or take out o f any Tship site. PURPOSE 1.2This work instruction covers Property Pass Request for all Tship sites. 2.02.1The intended audience is all Tship project management and staff, and all other interested parties. SCOPE3.0PROPERTY: Any materials owned by Tship and/or used by Tship employees in the co urse of their business activities, that is being carried by one or more individuals (vs. by a contracted vendor) into or out of any Tship compound. TERMS AND DEFINITIONS 4.04.1Attachment 1: F-AD-007, Property Pass Request Form REFERENCE DOCUMENTS4.2Attachment 2: R-AD-007, Property Pass Request Form Flowchart 5.05.1Ref: Attachment 1. PROPERTY PASS REQUEST PROCESS5.2Note that 48 hours advance notice must be provided for all requests! 5.3Complete the Property Pass Request Form (PPRF) 5.4Submit completed Property Pass Request Form to the COP, acting COP, and your DCOP or to your Approved Designated for his/her approval and signature. 5.4.1Approved Designated include the TSHIP Program Team Le ads. 5.4.2The list of authorized PPRF approvers will be maintained and issued by the DCOP-Admin’s office and will be updated as required to TSHIP staff and to Sallyport. 5.4.3If COP/DCOP/Designated disapproves, Requestor will be notified. 5.5Print the approved hard copy to the Security Office. 5.5.1You can also hand-carry the signed hard-copy document to the Security Office and submit it to the Security Duty Officer there. 5.6StaticGuard will review PPRF to completeness and against list of authorized PPRF approvers. If approved , Static Guard will 5.6.1Print a hard copy 5.6.2Assign PPRF a unique tracking number 5.6.3Sign across the tracking number (digital signature is optional, if that capability exits) 5.6.4Log the signed and numbered document into t he PPRF Tracking Log
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