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WWW.NPMA.ORG ISSN-1072-2858
04.2020VOL 32 ISSUE 2
PROPERTYP R O F E S S I O N A L
T H E
IN THIS ISSUE
A Property Professional's Journey
My Property Journey thus Far
An Odyssey to Asset Management Expertise
My Property Experiences
My Professional Development
PROFESSIONAL DEVELOPMENTA WORD OR TWOFROM OUR EDITORS
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Entire contents © Copyright 2020 by the National Property
Management Association, Inc. All
rights reserved. Reproduction of the contents of The Property
Professional in whole or in part by photocopying, entry into a data
retrieval system or any other means is strictly forbidden.
The Property Professional is published bimonthly by the National
Property Management Association, Inc. and is mailed third class.
The articles, opinions and ideas expressed by the
authors are the sole responsibility of the contributors and do
not imply an opinion on the part
of the officers or members of NPMA. Readers are advised that
NPMA is not responsible in
any way, manner or form for these articles, opinions and ideas.
Readers are urged to exercise
professional caution in undertaking any of the recommendations
or suggestions made by
the authors. The NPMA magazine welcomes and encourages
contributions and suggestions
from its readers. Editorial policy dictates the right to edit or
reject any material submitted for
publication. Advertising rates will be quoted upon request.
Contact the National Office for
information at 404-477-5811.
POSTMASTER: Send change of address notices to Membership
Coordinator, National Office -
NPMA, 3525 Piedmont Rd., Building 5, Suite 300, Atlanta, GA
30305. Phone: 404-477-5811;
Fax: 404-240-0998. The Property Professional subscription is
included in the NPMA member’s annual dues. Non-member subscription
rate is $35/year.
SPECIAL FEATURES
14 My Property Journey Thus Far BY SCOTT PETERSEN, CPPM, CF,
DENVER ROCKY MOUNTAIN CHAPTER
18 An Odyssey to Asset Management Expertise BY TOBY V. BELL,
CPPM, FEDERAL CENTER CHAPTER
22 My Professional Development BY BILLIE JO PERCHLA, CPPM, CF,
NORTHWEST CHAPTER
26 My Property Experiences BY KEITH C. RECORD, CPPM, GREAT SALT
LAKE CHAPTER
REGULAR FEATURES
04 National President’s Column05 Editor’s Column25 Connection
Corner
28 Ask The Expert 29 Member Forum
INDUSTRY CHATTER
06 White House Floats 1% Pay Raise for Civilian Feds in 2021
Budget
07 Pentagon Finalizes CMMC Standard for Contractors21 UNIPAC
Increases Inventory Accuracy to 98 Percent via RFID
27 Breaking: Report Finds U.S. Defense Industrial Base in
Decline
EDUCATION AND AWARDS
30 May-July Course Schedule
ADVERTISERS
02 AssetSmart06 GP Consultants07 ASTM International 07 KBR13
NPMA 50th Year Regional Shirts17 National Education Seminar29
Federal Fleet Certification 36 Sunflower Systems
A Property Professional's Journey08
V O L 3 2 I S S U E 2
C O N T E N T S
BY DR. DOUGLAS N. GOETZ, CPPM, CF, MIAM, OHIO VALLEY CHAPTER
S O C I A L facebook.com/groups/NPMAAssetManagement
linkedin.com/groups/NPMA-1676387 NPMA Asset Management channel
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4 THE PROPERTY PROFESSIONAL VOLUME 32, ISSUE 2
“Nothing remains constant except change itself” I heard this
quote while listening to the radio on the way to work a few years
ago, I wrote it
down and have it on my desk. I look at it frequently because it
has proven time and again to be true. Just when we think everything
is in rhythm and our lives are working like a well-oiled machine
change happens, the rhythm is lost, and we are back to be our rusty
selves. However, we know how to recover and keep moving forward
because change has always been part of our existence.
By now all members of the NPMA should be aware of the change
that took place within the Executive Board in February. Brandon
Kriner stepped down as President and per the NPMA Bylaws the
Executive Vice President fills that position and its
responsibilities, so I am assuming that role. I would like to take
a moment to thank Brandon for his time on the board and his very
important role in taking the NPMA forward. Our foundation is strong
both in membership programs and numbers, and financially we are in
a very good position for the future. We on the Board will continue
to work together with the membership to build upon that foundation
as we look at future opportunities for the NPMA.
As this column is being written, we have completed Fleet
Management Awareness Month (FMAM) and are deep into the planning of
Asset Management Awareness Month (AMAM). I am hoping that many of
you took part in the offered webinars and other activities that
made up AMAM. I have no doubt it was successful.
Don’t forget to plan for one, or all, of the NPMA educational
seminars. Though we had to cancel the Spring Educational Seminar
(SES) planning, our flagship National Education Seminar (NES) is
August 24th through 27th in Dallas is moving forward. NPMA will be
celebrating our 50th anniversary – you will want to be there! The
Fall Educational Seminar (FES) is in November in Portland, Oregon.
We have you covered across the country. Let’s all plan to meet at
one of these seminars to enhance our knowledge, network, and make
new friends.
As stated above change is constant. Sometimes we know it is
going to happen and other times it sneaks up on us. Either way it
is there and must be recognized. As we embrace the recent changes
to the board and move forward, let's all acknowledge the great
organization that the NPMA is and commit to supporting our
profession forward into the future.
Nothing
remains
constant
except
change
itself"
‘‘
NATIONAL PRESIDENT BILL FRANKLIN, CPPM
EMBRACE THECHANGE
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WWW.NPMA.ORG 5
From flying cars, to teleportation, to living long enough to
live forever, there are many reasons we like looking forward to the
future. In movies, we journey with the protagonist on a trip beyond
ourselves, vicariously living with foresight (Next – Nicolas Cage),
precognition (Minority Report – Tom Cruise), and even learning what
it is like to be BIG (Tom Hanks). H. G. Wells, Isaac Asimov, and
Gene Rodenberry have taken us to space and time far beyond where
our own imagination could. With every New Year, we make goals,
resolutions, and even vision boards of who we would like to become,
or what we would like to achieve – in the future.
Once we determine to become better, we must first know where and
who we are at this moment in time. We do the same with our property
systems by conducting self-analyses to identify what areas need
improvement to reach a desired level of compliance, control, and
ultimately success.
In his 1843 journal, the Danish philosopher Soren Kierkegaard
said this about understanding our life process:
It is perfectly true, as the philosophers say, that life must be
understood backwards. But they forget the other proposition, that
it must be lived forwards.
Without personal and professional self-analysis, we miss
opportunities to become better than we were yesterday. Hindsight is
20/20, but we have to actually take a look for that to be valid.
Looking back at where we came from and what we had to do to get
where we are, will give us the assembling of thought that provides
us a stronger foundation – a waypoint if you will – to step off
into our new, improved direction. Everything done before this
morning has been preparation for today.
Now that we know ourselves, and we know the way we want to go,
we need to rely on those that have gone before and experienced
things we have not. And better yet, things that we have already
experienced, but would benefit from a different perspective.
The National Property Management Association is your connection
to the breadth and depth of awareness in all property
accountability, and The Property Professional Magazine gives you
access to the cooperative perspectives advantageous in your efforts
to learn, grow, and educate as a property professional.
If you don’t find what you need in this specific edition, there
is a wealth of property experience at your fingertips on the NPMA
website under Publications and Archived Materials. With this year
marking the NPMA’s 50th Anniversary, there is undoubtedly a wealth
of knowledge for you to explore.
From your National Editor: For this issue I am grateful to the
editors, who stepped in and wrote articles when our bank of
articles we pull from was limited. The end result is a very
interesting issue on the ‘Professional Development’ of five
outstanding role models. Each is unique in its substance but
equally noteworthy. I hope you enjoy this issue. In order to grow
our bank of articles for future issues, I strongly encourage you to
write for The Property Professional for others to learn of your
expertise and insights in the Property Management industry.
We present issue 32-2 of your magazine.
FORWARDTHINKING
CENTRAL REGION EDITOR SCOTT PETERSEN, CPPM, CF
C O N T A C T U S
NPMA NATIONAL OFFICE
3525 Piedmont Rd, Building 5, Suite 300 Atlanta, GA 30305 Tel:
404-477-5811 Fax: 404-240-0998
NPMA NATIONAL OFFICE STAFF
ME! PROGRAM MANAGER: Jennifer (Jen) Sanford
[email protected]/MEMBERSHIP SENIOR
COORDINATOR: Carly Loomis [email protected]
SPECIALIST: Heather Duff [email protected] MANAGER:
Lisa Williams [email protected] FLEET CERTIFICATION MANAGER:
Rebecca Clusserath [email protected] DIRECTOR: Dimitri
Papadimitriou [email protected]
THE PROPERTY PROFESSIONAL EDITORIAL TEAM
NATIONAL EDITOR: Billie Jo Perchla, CPPM, CF
[email protected] EDITOR: Keith Record,
[email protected] EMERITUS: Dr. Douglas Goetz,
CPPM, CF [email protected] REGION EDITOR: Scott Petersen, CPPM,
CF [email protected] REGION EDITOR: Toby V.
Bell, CPPM [email protected] REGION EDITOR: Glenda
Steffenhagen-Poole, CPPM, CF [email protected]
NPMA EXECUTIVE BOARD
NATIONAL PRESIDENT: Bill Franklin, CPPMEXECUTIVE VICE PRESIDENT:
VacantIMMEDIATE PAST PRESIDENT: Cinda Brockman, CPPM, CFVICE
PRESIDENT ADMINISTRATION: Jessica Dzara, CPPM, CFVICE PRESIDENT
CERTIFICATION: Cathy Seltzer, CPPM, CFVICE PRESIDENT COMMUNICATIONS
AND MARKETING: Kimberly Saeger, CPPMVICE PRESIDENT FINANCE: Bob
Kaehler, CPPSVICE PRESIDENT MEMBERSHIP: Ivonne Bachar, CPPM, CFVICE
PRESIDENT PARLIAMENTARY PROCEDURES: Loril Stephens, CPPM, CFVICE
PRESIDENT PROFESSIONAL DEVELOPMENT: Tara Miller, CPPM, CFVICE
PRESIDENT CENTRAL REGION: Ken Black, CPPM, CFVICE PRESIDENT EASTERN
REGION: Wes Carter, CPPM, CFVICE PRESIDENT WESTERN REGION: Amanda
Jensen, CPPM
NATIONAL DIRECTORS
AWARDS PROGRAM AND COMMUNICATIONS: Brian Thompson, CPPM,
CFCERTIFICATION: VACANTCERTIFICATION GOVERNING BOARD CHAIR: Rosanne
"Beth" Green, CPPM, CFCOMMUNICATIONS - MARKETING: Scott Ray,
CPPMCOUNCIL OF FELLOWS CHAIR: Donna King, CPPM, CFFOUNDATION
ADMINISTRATOR: Patricia Jacklets, CPPM, CF MARKETING - ASSET
MANAGEMENT AWARENESS: Danielle Lyons, CPPS MARKETING - SOCIAL
MEDIA: Angel Rosario MEMBERSHIP - CHAPTER SUPPORT: Kim Kaehler,
CPPAMEMBERSHIP - COMMUNICATIONS: Colton Clemmer, CPPSMEMBERSHIP -
GROUP MEMBERSHIP OUTREACH: Mike Puryear, CPPM, CFMEMBERSHIP -
MEDIA: Scott Petersen, CPPM, CF
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6 THE PROPERTY PROFESSIONAL VOLUME 32, ISSUE 2
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Dr. Douglas N. Goetz, CPPM CF
The White House is proposing a 1% raise for federal employees in
the 2021 budget while also increasing retirement contribution
requirements.
The budget proposal also offers to "[increase] funds available
for on-the-spot and ratings-based performance awards."
The rationale for providing a lower pay raise this year,
according to the budget proposal, was "to make pay more flexible
and performance-based, since across-the-board pay increases have
long-term fixed costs and fail to address existing pay disparities
or to target mission-critical recruitment and retention goals."
The workforce section of the budget also envisions the federal
civilian workforce declining by about 30,000 in fiscal year 2021,
from 2.2 million to about 2.17 million.
The full article can be seen at
https://fcw.com/articles/2020/02/10/workforce-one-percent-raise-budget.aspx
WHITE HOUSE FLOATS 1% PAY RAISE FOR CIVILIAN FEDS IN 2021
BUDGET
By Lia Russell
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WWW.NPMA.ORG 7
The Pentagon on Jan 31 released the official version 1.0 of its
unified cybersecurity standard that all contractors must meet by
2026.
The standard, called the Cybersecurity Maturity Model
Certification (CMMC), will apply to any company that does business
with the Department of Defense, from weapons contractors protecting
highly classified intellectual property to landscaping firms that
service DOD installations. CMMC will apply to subcontractors as
well as primes.
Once up and running, companies will be able to apply for
certification through a marketplace portal run by the accrediting
body, Arrington said. The CMMC certification will be good for three
years; with it, companies will be able to bid on contracts across
DOD and the military services.
The DOD acquisition officials said they would share the guidance
as it's being developed, but CyberVista's Petrella suggested
companies should start figuring out whether they have the right
personnel as soon as possible.
The full article can be seen at
https://fcw.com/articles/2020/01/31/dod-releases-cmmc-standards.aspx
PENTAGON FINALIZES CMMC STANDARD FOR CONTRACTORS
By Lauren C. Williams
•
• •
• • • •
DEFENSE SPACE INTEL TECHNOLOGY
GAM_NPMA_r2.indd 1 10/25/2019 12:07:50 PM
www.astm.org/ COMMITTEE/E53
Committee E53Standard Practices for Asset ManagementJoin
industry experts in developing Asset Management Standards!
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BY DR. DOUGLAS N. GOETZ, CPPM, CF, MIAMOHIO VALLEY CHAPTER
JOURNEY
A PROPERTY PROFESSIONAL'S
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WWW.NPMA.ORG 9
So, while walking down a snowy street in Denver, Colorado with
Brandon Kriner and Bob Koop on our way to dinner after the Spring
Education Seminar in 2019, we got to talking. Entry into our
careers came up as a topic and Brandon said he would be interested
in hearing my story. I discounted that idea. But just this week I
received an email from Billie Perchla, our National Editor of The
Property Professional, and in it she was encouraging the Regional
Editors to write about THEIR story. Trigger my response – an
article as to how all of this started – and will be ending. I never
intended to enter the world of Property and Asset Management. Like
many of you, I sorta’ stumbled into it. Maybe was “PUSHED” is a
better statement.
COLLEGE I went to college in 1971 earning a BA and an MA
from
Hunter College of the City University of New York. Trust me – my
degrees were NOT in Property or Asset Management. And our “Guidance
Counselor” at Hunter told all of us to take the Professional and
Administrative Career Exam (PACE) – regardless of our major. Being
the obedient student – I did! And then promptly forgot all about
it!
Fast forward to 1977 – well, my degrees did not pan out – and my
girlfriend at that time said I should look elsewhere – and I got my
first Federal Job. I was a Park Ranger in the National Park Service
working at the Statue of Liberty. It was a temporary gig, but hey,
it put some money in my pocket, and lead me to propose to my then
girlfriend at the top of the Statue – but THAT is a whole ‘nother
story.i
DCASMA – THE FIRST CAREER CHANGEThat job ended and I was back
working nights and weekends
at my college major – and there was some rule about a vow of
poverty – so that work, though quite enjoyable, wasn’t paying the
bills! And out of the clear blue sky – I received a letter asking
if I was interested in interviewing for an Industrial Property
Management Specialist (GS-1103) job with the Defense Contract
Administration Services Management Area, New York. I interviewed
for the Job – and they actually hired me. In my opinion, that was
not too bright, as I had NO Experience in this field. OH well, it
was a permanent job and the pay was better (MUCH BETTER) than I was
earning in my other career.ii
I was lucky. Really, I was blessed by the Good Lord. A Door
opened that I NEVER would have considered on my own. I had the
opportunity to work with some AMAZING, KNOWLEDGEABLE people! And
THAT simple test and letter and interview was how I got into
Defense Contract Property Management!
Nick DeCesare was the Department Head, Vinnie Carnevale was the
Property Administrator (PA) responsible for my training, Phil
Marigliano – another PA responsible for another trainee, Lloyd
Peckerman. I met and worked with Nelson Cahill – with whom I am
still in contact with on Facebook. And a few others in the office –
Ray Owens, Catherine Quaye, Al Brenner, and the administrative
staff whom I remember by their faces – but their names escape me
after all these years! EVERY SINGLE ONE OF THESE PEOPLE HAD AN
INFLUENCE ON MY WORK
AND PROFESSIONAL DEVELOPMENT. Since I did not know ANYTHING
about what I was doing, I had to learn everything I could from
these folks as my mentors. Some really good stuff, some really… OK,
we’ll forget about that part! And I worked with some great
contractors – in fact, there was this skinny kid working in the
tool crib at a company where I was the auditing PA. That “kid” was
named Tom Ruckdaschel and forty years later he also has a great
story to tell as to his journey as a Property Professional!iii
I was required to take education and training courses either
through the Air Force Institute of Technology (AFIT) at Wright
Patterson AFB, Ohio or the Army Logistics Management College (ALMC)
at Ft. Lee, Virginia. I took:
• The Basic Property course, PPM 151 – with Dr. Bill Pursch and
Ken Hughes.
• The Advanced Course, PPM 300 – with Dr. Pursch in Boulder
Coloradoiv
• Property Disposal down at Ft. Lee, VA• And numerous
Contracting Courses at various locationsI started as an IPMS and
worked my way up to having a
Warrant, really a certificate of appointment, as a Property
Administrator (PA) in DCASMA. By 1984, though I had a good handle
on what I was doing, I believed there was more I could do. I
figured further schooling and education was the route to moving
upward in the business world. In January of 1984, I started a
Doctoral Program at Columbia University – which I continued until
the Fall of 1984.
AFIT – THE SECOND CAREER CHANGEAnd then, in the Fall of 1984, I
received a call from Dr. Bill
Pursch. Dr. Pursch had been my instructor for a number of
courses – and liked my presentation style from these classes. He
wanted to know if I was interested in becoming an instructor at
AFIT. In today’s vernacular – OMG!!! ABSOLUTELY!!! Went to WPAFB,
Ohio for the interview – and then waited – FINALLY, getting a call
that I was to be hired as an instructor. I moved to WPAFB on
December 21, 1984, my family followed on December 23, 1984, and we
celebrated Christmas alone – no other family or friends. We had
embarked on a new Journey to a new life. I mentioned Dr. Bill
Pursch, he was the department head of the Contract Management
Department. I worked with Col. Richard Morse to start – he was the
course director for the two Industrial Property courses at that
time. He left and Dr. Pursch recognized the potential of another
Property Administrator – Dr. John Paciorek! John was hired and we
became THE Property team for the Property courses. It was there at
AFIT that I met BRILLIANT PROFESSORS and SUPERB MANAGERS. All of
whom I learned from – the Contracting Faculty of Dr. Rita Wells,v
Alan Gilbreth, Billy Harry, and Greg Garrett. The Department Head –
Dyke McCarty – a gentleman from whom I learned what it required to
be a great manager. Our Law Faculty, John Garrett, Jim Gill, Mel
Wiviott, Bob Wehrle-Einhorn and John Wyattvi... I made it a point
to learn from all of them, picking their brains as the theoretical
knowledge and applied knowledge and Legal knowledge! I had tons to
learn – but I could do that!
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10 THE PROPERTY PROFESSIONAL VOLUME 32, ISSUE 2
TRAVELS WITH AFIT/DEPARTMENT OF DEFENSE (DOD)
The DoD and AFIT sent me to teach and research all over the
world: Hawaii, Guam, Europe, China, Kuwait, Saudi Arabia, Turkey –
too many places to name.vii And for some odd reason they kept
sending me to war zones: the Balkans for multiple trips – meeting
numerous property professionals and NPMA members overseas.
Traveling with Janice Hawk, Deputy Director for Contract Property
from the Defense Contract Management Agency (DCMA) and Bob Gruber,
the Procuring Contracting Officer on the LOGCAP contract at that
time. Meeting Ty Hyppert and Lola Britton and Len Salazar and Jim
Griffin and others. To Iraq for DCMA with Maria McNamara and Derick
Urban – again meeting Ty and numerous contractor and DCMA Property
Professionals. Why was this important? It provided me DEPTH AND
BREADTH of knowledge – REAL WORLD APPLICATION ORIENTED KNOWLEDGE as
to the management of Government property under a variety of
situations and circumstances. My advice – take every opportunity to
learn and grow and challenge yourself beyond what you think you can
do. You might be surprised at the outcome!!!
PROJECTSThough teaching was the primary focus of our work –
we
did work some other projects. Mr. Jim Kordes tasked AFIT to
write a replacement for the Armed Services Procurement Regulation
(ASPR) Supplement #3. It became known as the Manual for the
Performance of Contract Property Management with the number DOD
4161.2-M (Known more affectionately as the Property Manual) – and
it stood the test of time being used from 1990 to 2010, when it was
replaced by the Guidebook. Writing the Manual with a GREAT TEAM was
a wonderful learning experience – and I value the memory. The
Government and Industry embraced that manual – and some folks even
have copies today!viii Had I ever written a DoD Manual? No. Was it
a challenge? Yes. From a career growth perspective, it was another
opportunity to excel.
COURSESThere were originally two courses for the Industrial
Property
Management Series – PPM 151and PPM300. Jim Kordes also saw the
need for development of additional depth and breadth to the
Property courses. And while there we developed these two courses
into five courses: IND 101, 102, 103, 201 and 202.
Seven weeks of in-depth instruction for a DoD Employee to become
a Property Administrator along with a goodly number of Contracting
Courses. On a humorous note – Tom Ruckdaschel, a member of the NPMA
who has held many positions with DoD, and Billie Perchla, also a
member of the NPMA who is now the National Editor of The Property
Professional, were both in one of the very first classes I ever
taught! And becoming a good teacher was another challenge. One that
I learned as much as I taught. To all of the students who have
passed through these courses and helped me grow as a teacher and a
professor – THANK YOU!!! So, in YOUR career
progression – have you thought about teaching to improve your
skills?
START OF THE FAR REWRITEIn 1995 Ms. Eleanor Spector, Director of
Defense Procurement,
prompted by Jim Kordes from the Office of Undersecretary of
Defense, decided that a rewrite of FAR Part 45 and its associated
clauses was needed. Now remember that year. We had a GREAT team.
Myself, Jim Kordes, Marie Shea, Janice Hawk, Jean Marie Farris
(Corbusiero), Bob Donatuti, Rachel Lily, and I have to admit as
time has passed some names have faded from my memory. On May 15th,
2007, after more than a decade of efforts we finally had the new
rule for the Federal Acquisition Regulation (FAR) Part 45 and its
associated clauses. We went through multiple Presidents, Multiple
Directors of Defense Procurement and their visions until 12 years
after the start Tom Ruckdaschel got it through the numerous
hurdles! And I can tell you now – some of the meetings were QUITE
contentious – lots of “sturm and drang”ix trying to hammer out
effective, efficient regulations is NOT for the faint of heart!
DAUThe Acquisition Career Enhancement (ACE) Program
started in the mid-1990s in an effort to create a more cohesive
acquisition education program. Lead by Col Rocco McGurk and
supported by Dr. Bob Hawkins and others – the end result lead to a
merger of numerous Schools – AFIT, ALMC, NAMTO and others under the
umbrella of DAU. So, I moved from AFIT to DAU in 2000. Now get this
– on Friday I left my office and on Monday I returned to my office
– same office, same desk, doing the same work – new organization.
In this day of mergers and acquisitions I am sure MANY of you have
done the same thing! So, I was a professor at DAU from 2000 until
2010. DAU was another Professional Challenge.
RETIREMENT – THE THIRD CAREER CHANGEWhich brings me to my
departure from the Federal
Government. Sometimes leadership changes cause you to rethink
where you are and where you are going. In 2010 I made another
career choice. I wanted to start my own business – and left DAU.
Talk about fear!!! Stepping out during some turbulent economic
times can always cause one’s heart to skip a beat. Fortunately for
me, DAU brought me back as an intermittent Professor – providing
income while the business grew. In 2013 I finally decided to work
with my business as a full-time effort.
GP CONSULTANTS LLC – ANOTHER PROFESSIONAL CHALLENGE
I started this little company GP Consultants LLC (The “G” stood
for Government; the “P” stood for Property – get it?). Career
Development?!?!? Was this a logical decision or an emotional one? I
do not know – it was just something in my heart that I wanted to do
– and the Good Lord once again was looking after this fool. One of
my dear academic friends asked me, “Are you sure this is the right
time to do this? Considering the economic collapse, we had just
witnessed in 2007/8?”
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WWW.NPMA.ORG 11
I always thought I was a good teacher and could explain the
regulations clearly. I always thought I was a good writer having
written numerous articles for the NPMA and other professional
associations. And lastly, I thought from a consulting perspective I
could help resolve problems or clarify issues when dealing with the
regulations. And with those thoughts – I believed that everyone
would come running to my door. Uhhhhh, it doesn’t work that way as
I soon found out. Rather, setting up your own business requires an
enormous amount of effort – Lawyers, Licensing with the State,
Insurance, Printing, Advertising and more. All of these items
impacted my professional competencies. I had to add additional
skill sets that I had never dealt with before.
And I hope you have all noticed a trend here – that just when
you think you know it all – you have to expand your depth and
breadth of knowledge in areas which you had no inkling. I again
thank the Good Lord, for little by little doors opened and the
business grew. But there were people who helped me get there: Ms.
Marie Shea worked with me for a number of years.x Ms. Grace Oletski
worked with GP Consultants. And the newest member to the faculty –
a Contracts person who embarked on a journey to learn about
Government property – Prof. Chuck Waszczak. Chuck came over to the
property side of the house while at DAU – volunteering to work with
Dr. Paciorek and myself. I needed some help and upon his retirement
from DAU he said he was available. How did this impact MY
professional Development? By pushing the envelope in regard to
CONTRACTS and their impact on Government property. His breadth of
knowledge forced ME to learn even more!
NPMA – THE PROFESSIONAL ASSOCIATIONWhen I started as an IPMS
with DCASMA I really did not
know anything about the NPMA. It appears my office in Manhattan
was really not involved with the closest chapter – the Long Island
Chapter. And then I got a call about a meeting on Long Island to be
held at Koenig’s, a German restaurant. OK, food has ALWAYS been a
motivator in my life – and since it was a good restaurant… hey,
what could I lose. I didn’t join right away – but soon afterwards
the NPMA became a part of my life. Ed Winters and Pat Jackletts
were members then and there, and I count them as lifelong friends.
Mike Sorvillo, Bob Esna, Ralph Skafflestad and numerous other NPMA
members from that chapter influenced my career development.
After I moved to Ohio with AFIT, I taught the first NPMA course
for the NPMA San Diego Chapter at the invitation of Bob McFarlandxi
in 1986 – which could be viewed as the first formal class ever
conducted by the NPMA – which has blossomed into the robust
training courses we have under the NPMA banner
VP OF PROFESSIONAL DEVELOPMENTSomehow, soon after joining the
NPMA I fell into the Role
of VP of Professional Development. Another challenge in my
professional growth! I had no idea what to do. But I learned!
Attracting teachers, instructors – people who wanted to teach and
more importantly SHARE their wisdom. Both within this
role and after this role I met brilliant teachers and property
professionals. People like Joe Forys and Andy Anderson. At another
time I met another instructor. I gave a comb to Skip Adolph – which
he gave back to me FRAMED and which is still hanging on the wall in
my office
NATIONAL EDITOR OF THE NPMA MAGAZINEI think it was because I
wrote so much that the NPMA
Executive Board made me National Editor of the NPMA Magazine –
which became The Property Professional. I worked with Sara Helmick
Weaver – one of the most conscientious, hardworking people I have
ever met. I miss her dearly as she was the consummate professional.
Did I know from DAY 1 what I was to do as the National Editor? Once
again, Nope! But I learned – it was another Professional
Challenge.
NPMA CONFERENCES AND SEMINARSPresenter at EVERY National
Education Seminar since 1985
in Washington DC – and probably 95% of the Regional and now
Spring and Fall Education seminars. Was I always comfortable in
front of an audience? Nope! In fact, in 1986 I believe that the NES
was held in Denver, Colorado. I was doing one session – “Progress
Payments and Government property.” Two Pentagon officials were in
attendance at that session, front row – and I was sweating! At that
time in my career I had only recently
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12 THE PROPERTY PROFESSIONAL VOLUME 32, ISSUE 2
entered into the field of public speaking – and was NOT (in my
opinion) very good at it. Once again -- it was another Professional
Challenge.
I designed the First Property Challenge for presentation at the
Fairmont Hotel in San Francisco in 1994. It was one of my hair
brained ideas that it would be fun to have a game. Ever done this
before? Nope! So here it is 2020 and the Property Challenge lives
on! It was another Professional Challenge.
I have had the honor and privilege to have taught the famous (or
infamous) Contract Property Fundamentals class in New York City --
first with Dr. John Paciorek, then alone for a while, and then
Prof. Chuck Waszczak joined me in teaching this class. Note: Chuck
has even learned where he is going in the NYC Subways and even
above ground! If you are reading this and have run the streets of
NYC with me, and/or John and/or Chuck – Raise your hand. You are
one of the lucky few! These classes are ALWAYS AMAZING – especially
for people who have never been to NYC!
A PROPERTY PROFESSIONAL’S JOURNEY Like many if not all of you I
did not set out in life to be a
Property Professional. I had OTHER plans and goals and
aspirations. The Good Lord has opened doors and blessed me in my
work beyond my wildest expectation. Dave Ramsey, a Christian
Financial adviser has a phrase he uses when asked how he is doing…
“Better than I deserve” is his response. And I must say that also.
I did not and do not today deserve any of these opportunities. Some
I stumbled into. Others I was pushed through a door. But each
opportunity helped me grow; intellectually, physically (Sometimes
food is a real temptation to one’s waistline), emotionally and yes,
even spiritually. I wish I could mention EVERY person - -friend,
professional colleague, NPMA member who influenced my professional
journey. I cannot. But I thank ALL of you because if you spoke to
me – you influenced me. If I spoke to you – I hope that I
influenced you (Positively). There are two quotes which I have used
in numerous presentations. Both are in regard to your work and
profession. Here they are:
“I hold every man a debtor to his profession; from the which as
men of course do seek to receive countenance and profit, so ought
they of duty to endeavor themselves, by way of amends, to be a help
and ornament thereunto.”
— Francis Bacon
Our work, our profession allows us to earn a living. But more
importantly to our professional, what have YOU given back to
it?
And the second:“Do all the good you can,By all the means you
can,In all the ways you can,In all the places you can,At all the
times you can,To all the people you can,As long as ever you
can.”—John Wesley
When and where does my professional journey end? Well, as I age,
I look more and more towards the day of fully retiring. My wife and
friends who know me well, say that will never happen – for numerous
reasons. But one day it will. May I wish you all a grand and
glorious journey through your career. Always looking for new
challenges, yet always remembering to give back to your profession
as we are all debtors to it!
Referencesi We have now been happily married 42 years as of
January 2020. I Had to add that! And she married me even though I
had no steady job! Love truly is blind!ii And it is important to
note that I CONTINUED my other career WHILE working this job. Days
on one job, nights and weekends on the other!iii You will see Tom’s
name mentioned a number of times in this article.iv This course was
held at Ball Aerospace in Boulder, Colorado where years later,
really decades later I taught my property courses as an
instructor!v Dr. Wells presented at the NPMA NES in Washington, DC
in 2019. And I consider her the most brilliant person in Contract
Management today!!!vi John Wyatt is now a professor at Cal Poly who
has started a program that INCLUDES CONTRACT PROPERTY MANAGEMENT in
concert with the NPMA. Watch for it!vii I cannot tell you how many
trips across the country and around the world Dr. Paciorek and I
made. But it was ALWAYS a wonderful and unique experience with the
two of us travelling together! Regrettablyviii NOTE – it is
OBSOLETE. Do NOT use it!!!ix Sturm und Drang - German literally
roughly translated "storm and drive", though usually translated as
"storm and stress".x I ask that you keep Marie in your thoughts and
prayers and she is having some physical problems at this time.xi
Bob McFarland was a brilliant Property Manager and I miss him
dearly. He was one of the few with whom I could engage in
intellectual disputation regarding the technical aspects of
Property and Asset Management.
-
WWW.NPMA.ORG 13
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Cost is $20
Buy today through our Custom Ink Fundraiser
Visit www.npma.org for the link.
CELEBRATE50 YEARSOF NPMA
WESTERN
EASTERN
CENTRAL
-
14 THE PROPERTY PROFESSIONAL VOLUME 32, ISSUE 2
Management about Property Management. I did miss it for good
reason though. I was on the other side of the ocean marrying my
wife and spending our honeymoon in Steamboat Springs.
I had also just missed one of the two Certified Professional
Property Managers (CPPMs) that worked in our office. Steve Holland
had just finished his stint in England and returned to the States.
Dean Markee, (mentored by Andy Anderson at TRW in California before
he moved to England), introduced me to the property world. I was
just the “shipping guy,” but our office wasn’t big, and we all
worked together when needed. I believe it was in late 2002 when I
became a member of the National Property Management Association; my
journey began.
I saw property from the outside, in. But I wasn’t very far
outside. Our little office had shipping, receiving, material
management, property management, and transportation. While I was
there, we went through a
one the next day), living with my parents, and driving my
father’s car. I was quite the catch, right? Less than a year
earlier, I had been living in Germany for two years, and despite
being back for a while, I was kinda stuck in a “failure to launch”
type scenario. Fortunately, for me, I had found my better half,
sitting across from me that Valentine’s Day as we ate the
never-ending breadsticks at Fazoli’s Italian Restaurant.
OVERSEAS ADVENTURETwo weeks after we said “I do”, we were
living out of our suitcases until our housing goods arrived from
the U.S. to our little English apartment in the Yorkshire Dales. I
took a job as the “shipping guy” in an Integrated Logistics Support
(ILS) office.
Unbeknownst to me, I had missed the opportunity to learn from
one of our Association’s “greats” by a few weeks. Andy Anderson was
there in that small pocket of rolling green hills and hand-hewn
rock walls educating the ILS team and Program
When I look back at my professional life up to this point, it is
amazing to me that I have ended up where I am. I am truly
fortunate.
I didn’t start working the job scene, making the pittance I
needed to frequent Taco Bell, put gas in my (parents) car, and date
the more attractive half of the human race, until I drove for a
meat processing and delivery company, the summer before my senior
high school year. Even with my late start to “the grind,” I managed
to amass a stack of W-2s from jobs like: TV/VCR, auto, and even
vacuum salesman; custom closet installer, liquid oxygen delivery;
and many, many more. I cleared 40 different jobs before I knew
there was such thing as property management.
Obviously, I needed something to ground me – encourage me to be
more accountable and responsible.
My first date with my wife (18 years in June) found me without a
job (but starting
MY PROPERTY JOURNEYTHUS FAR
By Scott Petersen, CPPM, CF, Denver Rocky Mountain Chapter
-
WWW.NPMA.ORG 15
(CPPA). I missed the second module for my CPPA by one question
(crestfallen). But, before the 2005 NES in Nashville, I took a
“fire hydrant” review from John Paciorek before passing my retake,
getting both my CPPS and CPPA in 2005.
Several months later, I received a call from Dean Markee back in
England asking if I might consider a property position with ILS. We
had just had our first child and felt like we were finally getting
used to life on the U.S. side of the “pond.” I took the prospect to
Mike and Jeff, and both encouraged me to weigh my options. The
salary increase was much more than I could have made if I stayed
where I was, and Mike told me I would be a fool to pass it up.
BACK TO ENGLAND (AGAIN)You would think that we like to move
around, but that really isn’t the case. The opportunity to be a
part of nearly every aspect of managing property, from cradle to
grave (albeit a service contract) was
and employee sales, too). I was enjoying the variability that
comes from working different property aspects; there was always
something new to learn.
After being there less than a year, Mike called me in for my
performance review, and asked (as many of us are) where I saw
myself in 5 years. I told him, “in your position.” He laughed at my
audacity, but it was well known he was looking to retire around
that time. Instead of leaving it at a hearty chuckle, he said,
“well, let’s get you there.” I don’t know what potential he saw in
me, but he provided me opportunities to grow – quickly. I was able
to go to a weeklong Introduction to Property Management class
taught by Andy Anderson (did fate set me up because I missed him in
England?).
Later, I attended a weeklong class with Skip Adolph for
certification review and testing for my Certified Professional
Property Specialist (CPPS) and Certified Professional Property
Administrator
transition. The customer was moving all their property
(globally) to their own system but would still have the contractors
maintain data-entry and property control as a service. It was
determined to re-barcode all the equipment at this 250k square foot
facility. With all hands on deck, I had the “opportunity” to crawl
under desks (Cheetos, and Fritos, and smelly-toes: oh my!), dig
through equipment labs (using the “dust test” for utilization
review), and freezing or cooking in server rooms.
RETURNING STATESIDEAfter nearly two years in ILS, we
returned
to Colorado where I sought a property position in Aurora. I was
hired on to an already successful property team, led by Mike
Russell. While there, I was mentored by Jeff Redman and his (then)
21 years of experience. Mine were the tasks of barcoding all
acquired property, equipment inventory for nearly all the programs,
and disposition (supporting vendor bids
-
16 THE PROPERTY PROFESSIONAL VOLUME 32, ISSUE 2
the Consulting Fellow (CF) Review Board. Having never gone
through the processes before, there was the natural anxiety that
comes from wondering if my submission was sufficient. After weeks
of speculation, I received confirmation, and was awarded my CF
designation at the 2019 NES in Washington, DC.
JUST THE BEGINNINGI have presented multiple breakout
sessions at both Regional and National Conferences, performed
chapter webinars, had many articles published in The Property
Professional, served as a National Delegate three times, Chapter
President twice, proctored over 50 certification tests, chaired the
2019 Spring Education Seminar, and currently serve as the Central
Region Editor and as the National Director of Membership Media.
After all this, some would feel it’s time to push away from the
table, but I feel I am only getting started. There is so much more
to do, learn, and share.
But perhaps the most important thing I have learned is the value
of relationships built with all those named (and not named) that
have supported me along the way. I thoroughly enjoy my career in
property.
There is no better association (in my mind) to help its members
climb the ladder of property knowledge and success, than the
National Property Management Association. The best way to climb
that ladder is to be an active, supporting member. Volunteer.
Serve. Grow.
ABOUT THE AUTHOR
Scott W. Petersen, CPPM, CF, is a Principle Government Property
Compliance Specialist with Raytheon IIS. He has 18 years of
experience in Property Accountability and Integrated Logistics
Support. He lives in Ammon Idaho, and currently serves as the
Immediate Past President of the Denver Rocky Mountain Chapter, the
Central Region Editor, and the National Director of Membership
Media for the NPMA.
It was good to be back, and I was looking forward to helping
improve the customers property system which had been experiencing
many challenges due to lack of property knowledge and high
turn-over (some as little as 3 months). The site’s status went from
just above abysmal, to having clean audits and three consecutive
annual inventories with 100% results.
Within a few months of returning stateside, Mike Russell asked
if I would like to help the Denver Rocky Mountain Chapter (DRMC),
where he would stay on as Secretary/Treasurer if I threw my name
into the empty hat for President. I will admit it was a rough
start. At the time, my job and personal life weren’t conducive to
running a chapter and I felt really detached. Fortunately, for our
members, I discovered Rachel Drenth when she hosted a University
Class with Ivonne Bacher at Colorado State University (CSU) – Fort
Collins for us. She graciously accepted the Chapter VP position and
carried us.
THE NEXT STAGEEventually, my job (task order) ended
and I found myself in search of work in 2016. I remembered that
Pam McFarland was looking for someone to help her with performing
Contractor Self-Assessments around the country, and felt this was
exactly the opportunity I was looking for. I liked the idea of
reviewing all aspects of property, as well as being able to be in a
position to help improve the Property process. I have learned so
much working with Pam and Jerry Piscitelli (our team’s Excel guru),
and I feel it’s the best possible position for me to be in at this
point in my professional career.
Being in a better position to support the DRMC, I started
putting out feelers to see if there was any interest to host a
Regional or National seminar in Colorado. Feeling we had a strong
enough membership to support a seminar, I reached out to Ken Black
(Central Region VP) with our interest, and we were selected to host
the Spring Education Seminar (SES) in 2019. We had great support
from our chapter members, Meeting Expectations, speakers, other
NPMA helpers, and the dedicated efforts of Colton Clemmer and Ken
Black. The 2019 SES in Denver would not have been possible without
the help of so many.
Soon after SES, my desire to “keep moving forward,” brought me
to the grueling task of assembling my documented property life up
to that point, and I submitted it to
now mine. Dean and I were a tag-team and rarely seen apart.
Being that we were managing property for the customer, we had both
customer auditors as well as the Inspector General (IG) visit as
often as regulation required. During one IG visit, our auditor told
us he was giving us the first-ever Commendable Rating given for a
property management system, a major recognition of our efforts.
With the NPMA being a contributing part to our successful
reviews and audits, leadership encouraged our team members to seek
certification. Dean and I took turns proctoring anyone who desired
Property Professional certification. We had a little band of ILS
Property brothers, and it seemed a good idea to establish an NPMA
chapter in England. We were able to find enough people to have a
quorum, created chapter bylaws and eventually, the Yorkshire
Chapter had an official charter. With Dennis Doughty as the VP and
me as the founding President, we were able to march with the
chapter’s banner proudly at the New Orleans NES in 2012.
That same year, I decided to test for my CPPM. I felt ill
prepared for the test considering it was based on experience,
rather than the NPMA manuals. When I passed, it was evident to me
that having property mentors and being active in the NPMA played a
significant role in achieving certification.
Throughout my (second) time in England, I was deeply involved in
a collaborative multi-customer, multi-contractor site where we
reported directly to their leadership: from a G6 Civilian to an Air
Force Colonel, and everything in between. Because of customer
changes that happened regularly, I really began to understand the
value of how the continuity and consistency of a well-established
property system provides success. Our team was often recognized for
outstanding accomplishments and extraordinary audit results. This
was in no small part due to the leadership of three successive
newly retired Air Force Logistics Chiefs (Steve Webster, Dave
Piper, and Lee Amidon) who understood the value of NPMA membership
and encouraged certification.
RETURNING STATESIDE (AGAIN)With three little ones (two born
in
England), a new opportunity with a different customer, doing
similar work in the U.S. came available.
-
WWW.NPMA.ORG 17
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-
18 THE PROPERTY PROFESSIONAL VOLUME 32, ISSUE 2
AN ODYSSEYTO ASSETMANAGEMENTEXPERTISE By Toby V. Bell, CPPM,
Federal Center Chapter
Many of us have wondered how we got here—in asset management. We
certainly didn’t start out planning to work with property or in
asset management! Did you start out being the ‘responsible one’ as
I did or did someone start assigning property responsibility to you
since you ‘already did administrative functions’—another popular
‘beginning’ for a career in asset management. What have I learned
about assets, management and leadership along the way? Well that’s
a long story—an odyssey, if you will! I learned much about
accountability and responsibility and their relationships with
leadership that might help others even when they are not
specifically property related. Early on I learned that building a
broad foundation would eventually provide opportunities for growth
and advancement in my property career path. Also being open to new
experiences would present career options.
-
WWW.NPMA.ORG 19
facilities. Among other things I became an Army hand receipt
holder (HRH) for the facility and its contents, such as
boiler/heater, oven, pool tables, desks/chairs, etc. for the
Installation Property Book co-located with the Facilities
Engineering and Housing (FEH). I also had
responsibility/accountability for sports equipment and uniforms
which weren’t issued to coaches and players. This was where I
learned about material life expectancy, clothing sizing and
condition, Loss Damage Destruction (LDD), Fair Wear and Tear (FWT),
and more on unit of issue. I also experienced my first leadership
and management opportunities for military and civilian staff,
volunteers, youth 5-19 years of age and foreign nationals. When I
left I had to return the facility and contents to their previous
serviceable state before I could clear the post. Overall it was a
great experience; however, it was all-once again-excepted service.
I would come to learn that excepted service would not count as
Government career time for retirement until I had service time in
the US (CONUS). In the Army world at that time property management
was part of the supply area.
We returned to the States (CONUS) to West Point, NY. I worked
for a couple of years as a substitute teacher and as an
administrative assistant at a credit union for which I ordered a
telephone system. Then, I once again worked for the US Government
at the Facilities Engineering and Housing (FEH). At first I ordered
supplies: expendables, consumables and durable items for use by the
engineering staff in maintaining the buildings on post (Army term,
other military call them bases). I ordered all nature of materials
including nuts, bolts, gases, fish, fish tags and other interesting
things. This is where I learned about expendable/consumable items
which were not accounted for once they were issued and durable
items for which records were maintained at the local level. The
durables were accounted for in files for employees to whom they
were issued. Durable issue records involved sub-hand receipts for
tool kits and occasionally spares. There were also issuance records
for roofers’ boots, safety glasses (sometimes prescription) and
even prescription ergonomic chairs. Once again there were
determinations of FWT versus LDD for issued property.
I began my journey on the ‘property’ path working for the
military, the US Army in particular. There are so many useful
lessons about assets and life to be learned there. The many and
frequent moves or changes of station are a remarkable way to build
a broad foundation of property management and accountability
knowledge. As a military family member stationed in West Germany
(OCONUS – outside the continental US), my first experiences with
accountability were having a delegation of authority (called a
signature card) with the Department of Engineering and Housing
(DEH, later FEH) where I was allowed to sign for our Government
provided quarters (housing) and all the contents: sofa, chairs,
dining table/chairs, beds, dressers, even drapes. The idea was that
while my spouse performed military duties, I would be
responsible/accountable for the rest. Before we returned stateside
(CONUS), we had to clean and return everything to an acceptable
level of serviceability or we were liable for some diminishment in
its value. This would serve me well in later employment.
I began my asset management career accounting for food stuffs
and condiments to be issued to dining facilities (mess halls) at a
Troop Issue Subsistence Activity (TISA) in Grafenwoehr, Germany
(major training area) half days in the morning. In the afternoons I
taught a 3-year-olds pre-school class. After school we coached a
variety of sports for the youth activities. There were many lessons
to be learned from the local nationals with whom I worked at the
TISA. One of the most important was ‘attention to detail’—important
whenever there is to be accountability. The items the TISA
accounted for were primarily consumables/non-expendables, but, if
the mess sergeants didn’t properly account for them, it would cost
them personally although there was an allowance for shortages. It
was also my first experience with ‘posting’ receiving and issuance
documents, units of issue (UI) and units of pack (UP) and their
importance, condition and serviceability, storage and shelf life.
This job was excepted Government civilian service and part-time,
which would complicate my Government service.
Next I was hired to be the director and sports director in the
Grafenwoehr, then in Schweinfurt, youth activity center (YAC). I
was promoted to facility director, accountable for all equipment,
the building and related sports fields and
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20 THE PROPERTY PROFESSIONAL VOLUME 32, ISSUE 2
nation-wide, a property disposal activity for the National
Center, a receiving/shipping section, a hazardous material handling
area, and a 48,000 sq ft. separate warehouse facility. The web
program provided a fourth opportunity to convert paper inventory
records to a computerized program. I directed the USGS excess
personal property redistribution, donation, and disposal programs.
Many previous skills and knowledge gained earlier in my asset
management career were used at the USGS.
All of these previous experiences, in bits and pieces gave me
the ability to apply my broad based knowledge on a national basis
when I finally completed my US Government service with the US
Forest Service (part of US Department of Agriculture - USDA) as the
National Asset Management Policy Analyst, evaluating and providing
agency-wide guidance on personal and real property assets. In that
position I was the subject matter expert (SME) for all aspects of
personal property, activity address codes (AAC), recycling/waste
prevention, commuter choices, fiscal liability responsibility,
materials/storage management, and employee clearance. I prepared
and published significant upgrades of outdated directive policies
and handbooks for agency national asset management (personal and
real property), property accountability, inventory processes,
sensitive or controlled items, commuter choices subsidy benefits
programs, and recycling and employee exit clearance.
I performed as Acting Agency Personal Property Management
Officer (PMO) 18 months on departure of the previous PMO four
months after my arrival at USDA Forest Service. I took the lead on
performing the mandatory 100% national inventory of over 96,000
accountable and capitalized items, including: aircraft, weapons,
fire-fighting equipment, vehicles, engineering equipment, remote
sites equipment such as telecommunications and weather towers etc.
With my leadership, for the first time in more than a decade, the
agency achieved 100% completion on time.
I was lead Forest Service representative to USDA’s
accounting-finance office on efforts to convert from a legacy
property management information system to an upgraded Department
system. I provided significant input on decision factors on the new
system requirements, performance factors and User Acceptance
Testing
a sufficient Report of Survey, inventorying a warehouse,
documenting troop issues, property that loses its uniqueness (a
helmet is a helmet), and acceptable inventory losses. My earlier
sizing experience allowed me to institute specialized requirements
for aviation equipment and maternity Battle Dress Uniforms, and
preparing monthly review & Analysis for General Officers,
etc.
The next move was still in Stuttgart area to be the first
civilian PBO for an Army Signal Battalion supporting the European
HQ with communications including telephone, electronic, satellite
etc. Due to the type of unit, which included a Special Forces
group, we had many classes of property including weapons and
security items. I had the opportunity to learn about many different
areas and began working in personnel and equipment authorizations
and financial management. I served as Report of Survey coordinator,
DODAAC (Department of Defense Activity Address Code) coordinator.
As Agency travel card coordinator for both Travel and Purchase
Charge Cards, I developed a process to evaluate battalion-wide
excesses and shortages, and performed as battalion Command Supply
Discipline evaluator. These areas all expanded my knowledge
foundation and resume. During the ten years with the battalion was
a period of European drawdown which required me to convert signal
units’ property (from Karlsruhe, Augsburg and Nurnberg) to our
battalion property book—my third automation/conversion. In my
evenings and on weekends, I attended University of Maryland courses
completing a Certificate in Management, an A.A. in Business
Administration, and a B.S. in Management graduating cum laude. The
degree provided further expansion for my property foundation.
Upon returning CONUS I was promoted to the Branch of Materials
Management at the US Geological Survey (a bureau of Department of
Interior) managing their internal supply, warehouse, and property
disposal programs. I was promoted to Chief of the enlarged Supply
Management division which included the Supply Operations section.
The section was comprised of the Reston Supply Service Center
(RSSC) providing administrative supplies and Visual Identity
clothing/products for National Center employees, a web catalog
operation offering the same products supporting USGS employees
After ordering materials, I performed their first comprehensive
inventory of supplies and found many redundancies (how many
different locally assigned stock numbers could one size screw be
assigned?).
My reward was moving into the FEH housing section, Furnishings
Management managing family and bachelor housing furnishings. I
became the Property Book Officer (PBO). I ordered, issued and
stored large appliances (refrigerators, stoves and dishwashers) for
family housing and appliances plus furniture for bachelor housing
and barracks. A supply clerk and four receiving staff worked with
me. Property lists were kept in ten+ 3-1/2 inch binders! I was put
on a team to automate/computerize the ‘property book’— my first of
many such experiences. I learned more about what characteristics or
pieces of information were important to have for every item in the
property book so that the computer records fully identified each
property item. Overall the positions in New York really added to my
property foundation.
We moved back to Germany to Stuttgart—home to the European
Command (EUCOM). I took over as PBO of a Central Issue Facility
(CIF) with over $14 million in assets after 6 previous hires quit
in the previous three years. Our CIF issued field gear to more than
14,000 military in the greater Stuttgart installation area,
including Army special operations, aviation, some air force and
flag officers stationed there. After performing a space allocation
study of 93 buildings in the Stuttgart area, I moved the entire CIF
for a facility on one side of town to the other side of town which
gave me the opportunity to learn about deployment authorizations
and space allocation arenas along with facility design and
transportation. I worked with a staff of US civilians, local
nationals, and temporarily allotted military members.
Once again I converted a paper ledger to an automated property
accounting system—my second experience. Our CIF also supported the
deployment of VII Corps to Southwest Asia (SWA) with field gear for
Operation Desert Shield. We then moved 2nd Corps Support Command’s
war reserve stocks of Meals Ready-to-Eat to port for use in Desert
Storm, in addition to the war-time uptick in our mission.
Due to individual equipment losses, I processed more than 2000
individual Reports of Survey. I learned about preparing
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WWW.NPMA.ORG 21
(UAT) for more than 16 months, providing system conversion
status to Forest Service personnel nationwide. This was my fifth
property system conversion role.
A long road from managing uniforms, balls and bats, my
Government career encompassed 35 years, finally allowing me to buy
back my excepted service. The time seemed to pass so quickly at the
end although much more slowly at many of the middle points!
So, what happened when I retired from the US Government? Well it
did not mean that I retired from property or asset management. I
have remained actively involved on the board of the NPMA Federal
Center Chapter (FCC), attended numerous national and regional
seminars, and worked on CPPM tests among other activities. I have
been fortunate to be the Eastern Region Editor since retiring from
the Government. All in all I am keeping my hand in the world of
asset management!
ABOUT THE AUTHOR
Toby V. Bell, CPPM, has held numerous positions within the
Federal Government: more than 24 years stateside and overseas with
Department of the Army, four years with the U.S. Geological Survey
of Department of the Interior in Reston, VA, and more than seven
years with the U.S. Forest Service of the U.S. Department of
Agriculture.
• 35+ years of experience in end-to-end
property/disposal/logistics/supply/fleet management, recycling,
operations, supply chain/operations, budget management
• 14+ years as US Government Supervisor• She is currently and
has been for several
years a delegate and board member for the Federal Center
Chapter. She is the Eastern Region editor for NPMA’s The Property
Professional. She achieved her CPPS, CPPA, and CPPM in 2004 upon
returning from 16+ years in Germany.
• She has a B.S. in Management (cum laude), an A.A. in Business
Administration (cum laude) and a Management Certificate from the
University of Maryland.
• She currently lives in Vienna, VA with her double-retiree
spouse of 53 years, 3 wily cats and many non-expendable mementos
from her years living in Europe.
UNIPAC INCREASES INVENTORY ACCURACY TO
98 PERCENT VIA RFID
Plastic-processing company Unipac, a subsidiary of Jacto
Group—which ended 2018 with a reported net revenue of 1.5 billion
Brazilian real ($356 million)—has adopted a combination of UHF RFID
and Bluetooth Low Energy (BLE) technologies, together with QR
codes. As a result, the company says it has achieved inventory
accuracy greater than 98 percent. The Internet of Things
(IoT)-based platform was developed by the Center for Innovation in
Agribusiness (CIAg), which was responsible for defining the
architecture, specifying features based on customer requirements,
implementing and validating the solution, providing customer
training and maintenance, and developing new features.
To implement the mixed-architecture IoT platform, a site survey
mapped the flow and processes of the operation in order to deploy
an infrastructure composed of RFID portals, BLE beacon readers and
portable readers, according to the process need, with the goal of
seeking a balance between cost and accuracy in obtaining data. The
unit receives identifying devices—RFID tags, beacons and QR code
tags—and, in a Web-based system, is initialized in its
position.
The full article can be seen at
https://www.rfidjournal.com/articles/view?19188
The Jacto Group-owned company adopted an Internet of
Things-based
platform from CIAg, utilizing UHF RFID, QR code and BLE
technologies.
By Edson Perin
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22 THE PROPERTY PROFESSIONAL VOLUME 32, ISSUE 2
By Billie Jo Perchla (aka Bubbles) CPPM, CF, Northwest
Chapter
MY PROFESSIONALDEVELOPMENT
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WWW.NPMA.ORG 23
In 1983, I had a three month old baby and no insurance (I was a
hairdresser and shop manager). Two customers, and dear friends,
convinced me to take the Civil Service exam and go to work for the
Government. I scored 97 percentile, which put me at the top of the
hiring list. A few days later the Navy Plant Representative Office
(NAVPRO) at Lockheed Missile & Space Company (LMSC) offered me
a job. So, on 03 April 1983 I became a Government employee.
NAVPRO Sunnyvale – 1983 – 1991 As a GS-3 (General Schedule
Government base pay scale) Mail/File Clerk, this was an entry
level position in which I maintained a contract file room
consisting of all of the administration documentation for
approximately 500 contracts. I also maintained the Contracts
Division Library, posting updates and changes to approximately 200
Regulations, Policy, and Procedure Documents. In July, I was raised
to a GS-4 and then in October I was selected for the Procurement
Clerk (GS-5) position in the Cost/Price Analysis Branch.
Award: Special Act of Service 1983Procurement Clerk (GS-5). My
duties
were to take care of all secretarial tasks for one Branch Chief
and six analysts. This included all correspondence, filing,
ordering of supplies, and preparation of presentation materials. In
July of 1984 I was selected as the Industrial Property Management
Trainee (GS-5, 7, 9)i for the Property Division.
Award: Special Act of Service 1984Property Management Trainee
1103
(GS-5, 7, 9). I provided support for one Plant Clearance
Officer, one Property Administrator, and the Property Branch Chief.
I must say that the Government in general and the Navy in
particular, provides excellent training opportunities. I earned my
GS-7 and in January of 1985 I went to Wright-Patt Air Force Base
for my first property class…Basic Property PPM 151, taught by Col.
Morse and Doug Goetz (Doug’s first teaching assignment at the Air
Force Institute of Technology (AFIT). I was the lowest ranking
member in the class which included Tom Ruckdashel and several other
notable individuals whose full names escape me. Tom gave us all
nicknames – I was Bubbles (yes, that’s where it came from) Jane was
‘disgusting’, Randy was Eddie Haskel, a
property administration and disposal policies and procedures;
and,
2. Providing advice and counsel on property issues to Contractor
personnel, ACOs, Program Office Tech Reps, DCMC Reps, higher
Headquarters personnel, and others.
Additionally, as a result of the consolidation, Col. Tate and I
traveled to the PROs throughout the state to demonstrate how to
make the transition go smoothly.
Locations. Besides those listed before, I supported efforts and
trained personnel at the Strategic Weapons Facility Pacific in
Bremerton, WA, the Strategic Weapons Facility Atlantic in Kings
Bay, GA, and Patrick AFB in Florida.
Government Training Completed. At AFIT: PPM 151, Basic Property
(1985); PPM 300, Advanced Property (1987); and, PPM 302 (CON 201),
Government Contract Law (1986). At Ft. Lee, VA Management of
Defense Acquisition Contracts (1986); IND 102, Contract Property
Disposition; and at DLA Memphis, TN Industrial Plant Equipment
Procedures (1986). At Walnut Creek, CA, Preventing and Resolving
EEO Complaints (1989).
Strategic Weapons Facility, Atlantic (SWFLANT) – 1991-2004
Although my job became multi-functional, primarily I was the
Government Property Administrator (GPA) and Plant Clearance Officer
(PLCO).
As GPA, I maintained surveillance and control over approximately
80,000 items of Government property, including the fleet of
vehicles, in the custody of the Navy, Lockheed Martin, Northrop
Grumman, and General Dynamics. These contracts are highly complex
production and overhaul/repair efforts with both Northrop and GD
interacting with Lockheed throughout the production effort. Each
contractor had its own property control system for which I had
approval responsibility. Additionally, I was the Property Book
Officer for approximately 1500 items of plant and minor equipment
in the Navy's custody. I also had facility maintenance
responsibility for approximately 57 buildings/structures valued at
approximately $3M...
guy from MIT was ‘Pizza Man’, etc. etc. - and we proceeded to
carry out many antics, both in the classroom and the surrounding
Dayton area, most of which were on Tom's good friend Doug. On the
last day of class we gave Doug a ‘Goetz Busters’ T-shirt signed by
all of us, which many of you have seen over the years. In the class
I also learned about the NPMA, which I joined upon my return.
Through my mentors in the Bay Area Chapter – Andy Anderson and
Ivonne Bachar to name two – and colleagues, I gained more knowledge
about property management than any formal education offering. Back
to my career…a year after I joined the Property Division, my boss
retired, our PA advanced to Property Chief and I advanced to the PA
position.
Government Property Administrator 1103 (GS-7, 9, 11). I
maintained surveillance over items of Government property in the
custody of LMSC and their subcontractors that were accountable to
the approximately 500 contracts that were accountable to us. Then,
in November of 1987 our Branch Chief moved to Florida and I was
selected to fill the position.
Property Locations. The property under my surveillance in
California was located in Sunnyvale, Palo Alto, Milpitas, the Santa
Cruz mountains, and Stockton. My favorite, the DSRV (Deep
Submergence Rescue Vehicle) Program was located in San Diego, CA,
and lastly, Magna, Utah.
Chief Contract Property Management 1103 (Gs-12). My primary
responsibility was to protect the Government's interest in $1.3B of
Government property accountable to Lockheed contracts. Contracts
were inclusive of all DoD agencies as well as NASA and DoE. As a
result of the reorganization of the Federal Government Lockheed’s
two Plant Representative Offices (AF and Navy) were consolidated
into a DPRO with the Property Offices of both commands under me. In
addition to the administrative tasks necessary to supervise three
Property Administrators, two Plant Clearance Officers, an
Industrial Specialist, and a Clerk, my responsibilities
included:
1. Addressing complex Government property issues/procedures,
from material losses to the disposition of millions of dollars of
Government property. All of which required analysis and
implementation of
MY PROFESSIONALDEVELOPMENT
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24 THE PROPERTY PROFESSIONAL VOLUME 32, ISSUE 2
(NPMA) certification program as a Certified Professional
Property Manager (CPPM). In 1996 the National Property Management
Association awarded me Consulting Fellowship.
NPMA MembershipI have been an active member of the
NPMA since 1995. While in the Bay Area I served as the Bay Area
Chapter Treasurer, the Program Committee Chairman, Chapter
Delegate, and as an active participant on numerous committees.
While in Georgia I established the Kings Bay Chapter and served as
Chapter President, National Delegate, and Chairman of the 1995 and
2001 Easter Region Seminars and the NES in Jacksonville, Florida,
even though we were one of the two smallest chapters in the NPMA. I
have also served as the Vice President of Professional Development
for the National Board and National Director of Professional
Development, Certification, and Membership. I have written three
articles for the NPMA magazine and have presented workshops at the
1992 Western Region Seminar, 1995 and 1996 Eastern Region Seminars,
the National Education Seminar at Stanford University in 1993, and
the 1994, 1995, 1996, and 1999 National Seminars. Attended every
NES from 1986 until retiring in 2004 and three since retiring.
Since retiring I served as Technical Senior Editor and contributor
for three NPMA Certification Manuals and their Supplements. I
currently serve as National Editor of The Property
Professional.
To summarize, take on every challenge, accept all training
opportunities, JOIN THE NPMA, get certified, and volunteer every
chance you get.
I think that’s quite enough, don’t you?
Referencesi In the Government General Schedule, some jobs are
published as ‘career ladder’ positions (GS-5,7,9), which means that
you can reach the next higher level in the same position as long as
you have at least one year in the pay grade at the next lower level
and complete the required training and duties.
requirements for approximately 40 acquisition workforce
personnel and provided statistical data to the Command HR group.
Conducted annual Acquisition Reform Training.
Government Training Completed While at SWFLANT. Naval Facility
Engineering Command, Transportation Equipment Management (1992);
DAU Intermediate post-Award Contract Administration (CON 221)
(1993); DAU Executive Contract Property Management (IND 202) (1994)
& 1998; USDA Project Management (1994); DAU Executive Contract
Administration (CON 321) (1994)
Awards: Meritorious Civilian Service Award (1990); 10
Outstanding DLA Personnel of the Year for Contract Management in
1991 (at that tine, Janice Hawks and I were the only two Property
Managers to have won for Contract Management); Special Act of
Service Awards …1998 (2), 1997, 1996; Command Letters of
Appreciation 1999, 1998, 1997, 1995 (3), 1994. 1993, 1991, 1989,
1988, 1987; On-The-Spot Award 1995, 1996, 1997. Outstanding
Performance Awards...annually from 1983 through 2004. Additionally,
in 1989 I coordinated and participated in a Tutoring Program for
the NAVPRO and the Sunnyvale School District; as a result I was
awarded Tutor of the Year by the city of Sunnyvale.
Job-Related Certificates and Licenses. I am Level III Certified
in the Category of Industrial/Contract Property Management by the
Defense Acquisition University.
I have completed the National Property Management
Association's
As Plant Clearance Officer, I directed the three contractors
through the Plant Clearance Automated Reutilization Screening
System as well as having disposition signature authority for all
Government custody property.
As an Industrial Division Team Lead, I headed a multi-functional
team comprised of one engineer, an engineering tech, one quality
assurance specialist, and one industrial property management
specialist/purchasing agent, for which I identified training and
resource requirements, assigned tasks, provided status of
assignments through completion, and conducted regularly scheduled
meetings to ensure team support and effective communication. I
provided Lead responsibilities and Contract Administration
functions. Our team was responsible for the care and maintenance of
nine production buildings, seven small ordnance magazines, and 41
missile motor magazines. Our primary interface in performing this
function was the Base Operating Support Contractor and various
other subcontractors as may have been required by time and
circumstance. I (as Team Lead) independently negotiated all
contracts under $25K in accordance with the Simplified Acquisition
Process outlined by the Federal Acquisition Regulations and
specific agency requirements. Each team managed their assigned
projects from “cradle to grave” using the appropriate tools to
plan, estimate, negotiate, and status the assigned projects.
As Acquisition Workforce Training Coordinator, I coordinated
training
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WWW.NPMA.ORG 25
BRINGING CHAPTERS TOGETHER
ConnectionCORNER
Connection corner is a new column in The Property Professional
designed for Chapters to share information with the membership. In
this edition, we interviewed Chapter President, Eileen Hoffman,
from the South Florida Chapter. The South Florida Chapter is a
small chapter in the Eastern Region, but being small has not
hindered their success. Check out what Eileen had to say..
What Industries make up your chapter membership?
The Chapter is made up of Government Contractor & Local
Government employees.
What type of meetings does your Chapter hold?
We hold meetings via teleconference. This has been a success for
our Chapter because we have members spread across South Florida and
the Bahamas.
How does your Chapter drive participation?
To encourage other members to participate on a regular basis, we
offer an incentive award. Members who attend 5-6 meetings each year
are awarded a $25 gift card. I am proud to be part of this
group.
Tell us something unique / interesting about your Chapter?
We have several interesting aspects about our Chapter. Because
our Chapter is spread across a vast area, we never have an
opportunity to actually “see” each other, yet our meetings remind
me of a happy family reunion where we enrich each other by sharing
asset management ideas and experiences. In addition, two years ago,
our Chapter created a Financial Assistance program to provide
assistance to our members to help with paying for certifications,
courses and NES seminars.
As President, what are you most proud of?
As I approach the end of my term as President of the Chapter
this year, I am most proud of the fact that although our Chapter is
very small with 22
members, there are five (5) ACTIVE participating members who are
very dedicated and committed to NPMA and what it represents. I have
learned how busy their work days are, yet they commit to attending
our meetings via teleconferencing with cheerful enthusiasm. They
commit to having a topic discussion at each meeting and willingly
volunteer to be the presenter
What advice would you give to a new Chapter Officer?
Don’t be afraid if your Chapter is small. The South Florida
Chapter is small, but VERY STRONG!!
Share Your Story
WANT TO SHARE SOMETHING FROM YOUR CHAPTER?Email Kim Saeger, VP
of
Marketing & Communications at [email protected]
today!
EMAILUS
Good Things Come in Small Packages – Check Out What The South
Florida Chapter Had to Say!
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26 THE PROPERTY PROFESSIONAL VOLUME 32, ISSUE 2
By 2001, I had worked for L3 Communications in the areas of
Industrial Engineering and Contracts (thus using my engineering and
finance degrees). Up to that time, the only thing I knew about
“property” was that there was a property function listed in
contracts. That year I joined the Property Administration
department under the direction of Greg Vernon. Greg understood the
need for professional certification, so arranged for the five in
the department to become certified. We often studied as a group,
had guest presenters, and took tests together. Over the years we
eventually received our CPPM certification.
Another great help to our professional development has been the
NPMA. Greg Vernon arranged for us to attend Western and National
conferences on a rotating basis. My first regional conference was
held in Salt Lake City followed by others in Phoenix and Long
Beach. My first national conference was in San Antonio followed by
Las Vegas, Anaheim, Phoenix and Washington, DC. The
MY PROPERTY EXPERIENCES
By Keith C. Record, CPPM, Great Salt Lake Chapter
Billie Jo Perchla, our National Editor, asked the editors to
write an article
about their property careers. I will share some
of my experiences to show what I have gained
from my association.
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WWW.NPMA.ORG 27
knowledge gained at these conferences along with the association
with other professionals have been valuable in understanding
property functions, the diversity of property applications and the
challenges we all face.
Belonging to the Great Salt Lake Chapter has been an opportunity
to learn and rub shoulders with great people. The wide geographical
area covered by our chapter presented logistical challenges in
physically meeting together. We found meeting at a location
somewhat central in our region for lunch worked the best, yet many
still were not able to attend. Fortunately, technology has made it
possible to hold meetings where everyone can participate. We still
physically meet several times a year including events such as
“boss’s night” (where we invited our bosses to an evening
dinner/speaker event) and our summer BBQ. Holding a chapter
position can be intimidating. My first position was editor for our
newsletter (little did I know that I would be an editor now). Later
I held other chapter positions that helped in getting to know and
serve chapter members.
Giving presentations can be intimidating, whether in a chapter
or at a conference. I taught evening college courses for many years
but found that standing before professional colleagues more
challenging than standing before college students. My first NES
presentation experience occurred in 2011 when Jim Crews and I
helped Al Green present his research on logistics during the
American Civil War. Over the years, I found that giving
presentations are a good way to sharpen skills and extend
yourself.
During NES 2014, Bob Kaehler, the Western Region Vice President
at the time, asked me to be the Western Region editor. I accepted
the challenge. More recently, Kimberly Saeger asked me to be the
managing editor. Although my background is not in English, writing
or editing (except perhaps in grading student papers), I enjoy
doing what I can to serve.
Within my company, there have been many challenges. We moved our
government property warehouse twice to new buildings. With each
move there has always been a concern of “not leaving one asset
behind” or of losing assets. Our last move went relatively smoothly
due to careful planning and execution by many individuals. In 2013,
our company undertook the task of converting our many disparate
“homegrown” computer programs to SAP (Systems, Applications and
Product). We had a steep learning curve adjusting to SAP and the
application programs written to meet the unique requirements of
property. IT (Information Technology) program changes continue as
we refine our needs with changing processes and governmental
directives. Educating others within the company concerning property
has been at times challenging since understanding property
requirements or following needed processes have not been a priority
for some. The FAR rewrite, changing government requirements, and
the ever present internal and external audits have kept us striving
to continuously improve. I have also been asked to take on “non
property” assignments such as heading our division “Business
Continuity Plan” (preparation for handling emergencies and
disasters).
Throughout the years I have gained a great appreciation for
Asset Management and the scope it entails. Details may be different
but challenges are often similar across the board. Learning,
serving and supporting each other is critical to our success. I am
thankful to the many people who have enriched my property
experience.
The defense industrial base is on a negative trajectory as
companies grapple with deteriorating conditions for industrial
security and the availability and cost of skilled labor and
materials, according to a new report released Feb. 5.
In the report, “Vital Signs 2020: The Health and Readiness of
the Defense Industrial Base,” researchers dug into three years’
worth of data, ultimately bestowing the defense industrial base
with a worrying low “C” grade.
“2020’s mediocre ‘C’ grade reflects a business environment
characterized by highly contrasting areas of concern and
confidence,” said the report which was compiled by the National
Defense Industrial Association — the publisher of National Defense
— and its partner Govini. Vital Signs is intended to be an annual
report.
“We estimate that the defense industrial base circa 1980
experienced shortages in the productive capacity of 54.5 percent (6
of 11) of critical defense supplier industries,” the report said.
“Presently, 27.3 percent (3 of 11) of critical defense supplier
industries would likely experience shortages in the event of a
surge in demand for combat-essential defense programs equivalent to
the Carter-Reagan buildup of the late 1970s through the
mid-1980s.”
The final dimension examined by the report is supply chain,
which earned a score of 68 — a decline of 15 points from 2017.
The full article can be seen at
https://www.nationaldefensemagazine.org/articles/2020/2/5/defense-industrial-base-earns-c-grade-in-new-report
By Yasmin Tadjdeh
BREAKING:REPORT FINDS U.S. DEFENSE INDUSTRIAL BASE IN
DECLINE
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28 THE PROPERTY PROFESSIONAL VOLUME 32, ISSUE 2
BY YOUR NPMA ‘EXPERT’ PANEL
ASK THEEXPERT
DEAR EXPERT PANEL,My colleague and I are having a slight
disagreement over the use of the term “excess.” In all of my
experience we do not declare an item as being “excess” until the
completion of the/a contract.