Project Win-Win Webinar: Lessons Learned and New Opportunity December 17, 2013

Project Win-Win Webinar: Lessons Learned and New

Opportunity

December 17, 2013

Agenda

• Welcome and Introductions• Overview of Michigan Experience

• Chris Baldwin, MCSS• Gail Ives, MCSS

• College Perspective • Chris Engle, Mott Community College• Stephen Linden, Oakland Community College• Carol Taberski, Northwestern Michigan College

• Discussion on future of Win-Win

Purpose of Project Win-Win

To identify “near-completers” and work with them to grant degrees that they may be eligible for or assist

potential graduates to complete requirements so they can receive their degree.

Michigan Project Win-Win Experience• Funded by the Kresge Foundation • 9 Michigan colleges participated (October 2011 - August 2013)

o Bay de Noc Community Collegeo Henry Ford Community Collegeo Lake Michigan Community Collegeo Mott Community Collegeo North Central Michigan Community Collegeo Northwestern Michigan Collegeo Oakland Community Collegeo Southwestern Michigan Community Collegeo St. Clair County Community College

• Managed in Michigan by the MCSS• Led nationally by the Institute for Higher Education Policy (IHEP)

o Overview report about the project entitled – Project Win-Win at the Finish Lineo Detailed companion report - Searching for Our Lost Associate’s Degrees

Steps in the Process for Round 11. Identify initial universe of interest

a) Enrolled at the home institution Sept. 1, 2003 through Aug. 31, 2010b) Had not re-enrolled at the home institution Sept. 1, 2010 – Dec. 31, 2011c) Have accumulated a minimum of 50 credits by the end of catchment periodd) Have a minimum 2.0 cumulative GPA by the end of the catchment periode) Have not already received an Associate Degree from the home institution

2. Match universe of interest to National Student Clearinghouse to identify student enrolled elsewhere…remove matches from universe

3. Conduct degree audit to determine students that fall into Eligible and Potential groups

4. Outreach to studentsa) Communicate with Eligibles to award degreesb)Communicate with Potentials to create completion plans

Things to consider….College catalog years to be usedOpt-in/opt-out policiesAutomated vs. manual degree auditsDefault vs. declared major Waivers, substitutions, exceptions Institutional funds available for scholarshipsCredit for prior learning policiesCommunication - Press release, radio, brochure/career focus,

web/social media, faculty/staff awareness

Create 3 labels for each student (2 numbered)

Mail merge letters

1-Degree Letter 2-Degrees Letter

Send letter certified, receipted mail• Un-numbered label on outside of postcard for mailing• Numbered label for back of postcard• Numbered label on receipt

Maintain database for tracking mailing results

Delivered Undeliverable

Cannot post degree(s)

Responded – OK to post

No response – OK to post

Delivery confirmed – no response – OK to

post

Is there a name change?

Valid paperwork provided

Valid paperwork not provided Sent letter to student

Received response with paperwork – name changed on

degree

No response – cannot post degree(s)Post degree(s)

Responded – Does not want degree posted

Round 1 Outcomes

Universe of Interest: 18,680National Student Clearinghouse Match: 6,103 Eligible Students Identified: 1,323 Potential Students Identified: 6,935

Potentials missing Math requirement: 1,666Potentials missing English requirement: 1,026Could Not Contact: 2,682

Degrees Awarded (Eligible & Potential): 1,087

Lessons Learned• Collaboration is key• Value of process review/revision • Outreach & advising is labor-intensive• Use of student records/reports for data management• Student reactions offer insights to college processes• Data can be “messy”, student behavior presents

moving targets, staff need strong case management skills

Reflections – Panel Discussion

• Why did your institutions choose to participate in the Project Win-Win and what did they hope to achieve?

• How did you organize the work at your institution?

• What were the main challenges you encountered through this process?

• What policy and procedure changes were made as a result of this project?

• What would you do differently?

Potential Next Round of MI Colleges

• Kresge Foundation interesting in identifying 6-8 colleges to replicate the work of Round 1…but in a shorter timeframe.

• Grant amounts to be finalized once interested colleges are determined. There will be a base amount for participating colleges plus an additional amount allocated by institutional size.

• Timeframe: – January 15, 2014 – Colleges indicate interest in participation– February-April 2014 – MCSS secures grant funding– April-May – Participating colleges sign MOU with MCSS – June 2014 – Kickoff Meeting for Round 2– August 2015 – Complete Round 2

For more information, contact:Chris Baldwin

Executive DirectorMichigan Center for Student Success

[email protected]