Project Updates

Project Updates

HR Manager’s Group Meeting

June 17, 2009

2

Functional Team Activities Phase 1 Fit/Gap finalized First round of testing of PeopleSoft HCM 9.0

completed 88 tests completed for HR, Benefits, Payroll All Passed except 1, which was an Oracle issue

Contacting external vendors about potential changes with data interfaces

Department solicitations for: Location data for new PS HCM 9.0 system PS Queries that you use

33

Workers Compensation

LearningManagement

AbsenceManagement

Project Accounting &

Labor Distribution

BenefitsAdministration

Performance Management

Time &Attendance Payroll

PersonnelAdministration

PositionManagement

WorkforceAdministration

DisasterServiceWorker


LearningManagement

AbsenceManagement


Labor Distribution





PositionManagement



Phase 1 Business FunctionalityPosition Management Manage & maintain position attributes,

funding and approvals online

Workforce Administration Employee Management (Hires,

Promotions, Terminations, LOA, etc.)

Recruitment Integrated PeopleSoft/JobAps solution

Benefits Administration Enrollment, Financial Reporting,

Changes, vendor interfaces, etc

Payroll Full GEAC Replacement including

Financial Systems interfaces Time & Labor pass-through Absence Management “lite” (Sick,

Vacation & Floater holidays)

4

PeopleSoftPayroll For

North America

GEAC PAYROLL

ExternalOutboundInterfaces

InternalOutboundTRMF,PIF

LDS,FAMIS

ExternalOutboundInterfaces

InternalOutboundPIF, LDS,

FAMIS

PayrollReports

PayrollReports

`

`

DPW MTA PORT PUC

DPW MTA PORT PUC

Non-TESS

Other Payroll Input

TESS

Non-TESS

Other Payroll Input

TESS

AMTL

HR BN

OFE / IV PHASE

Current Processes

Phase 1 Processes

Departments

Departments

$

Bank

Credit/Labor Unions

$

Bank

Credit/Labor Unions

GEAC Payroll Process vs. PeopleSoft Payroll Process

55

Potential Changes Throughout the Project

Process changes that will be transparent to most employees

Relatively little change to HR personnel in terms of job content

Increased access at the local level to run reports, input data, etc.

Manager and Employee Direct Access Time Entry Processes will change as we go

online in Phase 2

6

Phase I


LearningManagement

AbsenceManagement


Labor Distribution





PositionManagement




LearningManagement

AbsenceManagement


Labor Distribution





PositionManagement



Phase I


LearningManagement

AbsenceManagement


Labor Distribution





PositionManagement




LearningManagement

AbsenceManagement


Labor Distribution





PositionManagement



Phase III


LearningManagement

AbsenceManagement


Labor Distribution





PositionManagement




LearningManagement

AbsenceManagement


Labor Distribution





PositionManagement



Phase III


LearningManagement

AbsenceManagement


Labor Distribution





PositionManagement




LearningManagement

AbsenceManagement


Labor Distribution





PositionManagement



Phase II


LearningManagement

AbsenceManagement


Labor Distribution





PositionManagement




LearningManagement

AbsenceManagement


Labor Distribution





PositionManagement




LearningManagement

AbsenceManagement


Labor Distribution





PositionManagement



Phase II


LearningManagement

AbsenceManagement


Labor Distribution





PositionManagement




LearningManagement

AbsenceManagement


Labor Distribution





PositionManagement




LearningManagement

AbsenceManagement


Labor Distribution





PositionManagement



Project eMerge - PeopleSoft Human Capital Management 9.0

7

Time & Labor and Absence Management Phase 2 Fit/Gap nearly completed

Reviewed all MOUs, Civil Service Rules, etc Talked with departments to validate findings Working on finalizing the scope for Phase 2

Participating in Phase 1 testing to test the time & attendance pass-through functions

Design and basic configuration is beginning

8

PeopleSoft Human Capital Management 9.0Module Relationships

Self Service view paycheck

New Employees &Job Changes


Send Time for Payment

Send Actual CostsFor Distribution & Reporting

Provide AbsenceBalances

Send AbsenceUsage

Provide EmployeeBenefits and Rates



Human Resources

(Phase 1)

Absence Management

(Phase 2)

Time & Labor(Phase 2)

Benefits Administration

(Phase 1)

Payroll(Phase 1)

ePAY(Phase-Future)New Employees &

Job Changes

99

Go-Live Schedule

Q3 FY09

Q4 FY09

Q1 FY10

Q2 FY10

Q3 FY10

Q4 FY10

Q1 FY11

Q2 FY11

Q3 FY11

Q4 FY11

Final Implementation Phase 1 (Go-Live)

Phase II (Time & Attendance)

Phase III (Training, Performance Management, Workers Compensation)

10

Change Management Activities Held 5 three-hour Change Management

Training sessions – trained 74 Change Leaders and Champions (out of 126)

Collecting Training Stakeholder data from every department

Planning for Brown Bag sessions Show PeopleSoft 9.0 using UPK (User

Productivity Kit) Learn how to get around the system, before

training

1111

How To Get/Stay InvolvedParticipate in the following Project activities: Business Process Design workshops

Workshops designed to educate departments on the new HR business processes the system will support

User Acceptance Testing (UAT) Users schedule time to test various aspects of the new system

and provide feedback to the project UAT opportunities will be based on specific modules Will be scheduled throughout the project

Attend Brown Bag sessions Opportunities to see the system and learn how to get

around Essential pre-training activity

To participate in these activities, contact [email protected]

Project Updates

Documents

performance management

time laborphase

time attendancephase

potential changes

peoplesoft hcm

projectprocess changes

training stakeholder

new hr business