Project Quality Assurance Plan _PQAP_ FREE SAMPLE New

--YOUR PROJECT TITLE--

COMPANY ACTIVITY NAME SIGNATURE DATE

Prepared By

Your_Company Name Approved By

Your Consultant Reviewed By

Remarks / Comments:

COMPANY ACTIVITY NAME SIGNATURE DATE

Your_Client Name

Reviewed and

Commented By

Remarks / Comments (if applicable):

DOCUMENT DISTRIBUTION LIST (OPTIONAL)

COPY REF NAME DESIGNATION

PQP/01 Your Distribution List No 1 Designation 1






Document Reference : Your_Company/PQAP/Project Code (Doc Revision)

Document Revision No. : 0XX Document Date : Date_Order

PROJECT QUALITY ASSURANCE PLAN

Your_Company_Name Doc. Date: Date Order

Doc. Reference: Your_Com/PQP/Pro_Code

PROJECT QUALITY PLAN

Your_Project_ Title

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Table of Contents

SECTION TITLES / SUBTITLES PAGE

1.0 DOCUMENT AMENDMENT RECORDS 1 OF 20 2.0 GENERAL 5 OF 20

PURPOSE AND SCOPE DEFINITIONS AND ABBREVIATIONS ORGANIZATION AND RESPONSIBILITIES QUALITY MANAGEMENT SYSTEM STRUCTURE QUALITY POLICY AND QUALITY OBJECTIVES

2.1 2.2 2.3 2.4 2.5 2.6 QUALITY MANAGEMENT REPRESENTATIVE (QMR)

3.0 CONTRACTUAL INFORMATION’S 8 OF 20 CONTRACT TITLE CONTRACT SUM DATE OF POSSESSION DATE OF COMPLETION LIQUIDATED AND ASCERTAINED DAMAGED (LAD) WORKMAN’S COMPENSATION POLICY NUMBER CONTRACT WORKS INSURANCE POLICY NUMBER SUM OF PERFORMANCE BOND BANKER

3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9

3.10 GUARANTEE NUMBER

4.0 PROJECT DESCRIPTION 8 OF 20 SCOPE OF WORK 4.1

4.2 LOCATION OF PROJECT

5.0 PROJECT ORGANISATION SUMMARY 8 OF 20 CLIENT TEAM LOCAL AUTHORITIES CONTRACTOR TEAM

5.1 5.2 5.3 5.4 PROJECT KEY PERSONEL RESPONSIBILITY

6.0 PROJECT DOCUMENTATION & DATA CONTROL 12 OF 20 6.1 HANDLING DOCUMENTS (PROJECT FILING INDEX) 6.2 HANDLING CORRESPONDENCE

6.3 HANDLING TECHNICAL RELATED DOCUMENTS INCLUDING DRAWINGS, SKETCHES & CHANGES

6.4 HANDLING INSPECTION & TESTING RECORDS

7.0 CONTRACTOR & SUPPLIER QA REQUIREMENTS 14 OF 20 7.1 MATERIAL SUPPLIER COMPLIANCE & SELECTION 7.2 PRODUCT SELECTION & PURCHASING CONTROL 7.3 SUB-CONTRACTOR SELECTION & AWARD 7.4 SUB-CONTRACTOR HANDING OVER PROCESS 7.5 SUB-CONTRACTOR TESTING & COMMISIONING

7.6 REQUIREMENTS FOR SUPPLY OF SPECIALISED ITEMS OR EQUIPTMENTS

7.7 SUB-CONTRACTOR & SUPPLIER EVALUATION

8.0 SUB- CONTRACTOR & SUPPLIER PROCESS CONTROL 16 OF 20 8.1 MATERIAL & PRODUCT DELIVERY CONTROL 8.2 SUB-CONTRACTOR IN-PROCESS QUALITY CONTROL

8.3 HANDLING NON-CONFORMANCE & PUNCH LISTS

PURCHASED PRODUCTS IN EDITABLE VERSION DOCUMENT TYPE: MS WORD 2003 GET IT NOW IN Http://www.KontraktorQualityTools.com.my Please be reminded registered member will entitle 25% to 30% discounts.





Your_Project_ Title


9.0 COORDINATION OF INSPECTION AND TESTING 17 OF 20

9.1 QC KICK OFF MEETING 9.2 INSPECTION ACCESS AND FACILITIES

9.3 INSPECTION COORDINATION & NOTIFICATIONS 9.4 INTERNAL QUALITY AUDITS

10.0 NON-CONFORMANCE MONITORING & CONTROL 19 OF 20

10.1 NON-CONFORMANCE MONITORING PROCESS 10.2 NON-CONFORMANCE CONTROL PROCESS

11.0 PROJECT QUALITY RECORDS 19 OF 20 11.1 PROJECT QUALITY SUBMISSION & APPROVAL

12.0 PROJECT HANDING OVER & FINAL INSPECTIONS 20 OF 20 12.1 PROJECT HANDING OVER & FINAL INSPECTION 12.1 PROJECT PUNCH LIST OR DEFECTS LIST

LIST OF ATTACHMENT ATTACHMENT A - Overall Project Organization Chart ATTACHMENT B - Site Layout Plan ATTACHMENT C - Master Work Programme ATTACHMENT D - Contractor’s Organization Chart ATTACHMENT E - List Plant and Machinery ATTACHMENT F - List of Supplier & Scope ATTACHMENT G - List of Sub-Contractor & Scope ATTACHMENT H - Project Filing Index (PFI) ATTACHMENT I - List of Construction Work Methodology (CWM) ATTACHMENT J - List of Inspection Test Plan (ITP) ATTACHMENT K - All Forms and Inspection Checklist Note: Attachment A-K given for Customer Guideline ONLY. No information will be given for the attachment part.






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1.0 DOCUMENT AMENDMENT RECORDS

Section Details of the Changes Date Of

Changes

All First Issue Your Date




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2.0 GENERAL

2.1 Purpose and Scope

To define and provide detail explanations about Quality Management System (QMS) structure to be implement at the every specific project level. The PQP will explain in general all relevant Quality Assurance/ Quality Control (QA/QC) procedures related to every specific projects or development.

2.2 Definitions and Abbreviations (please change according to your project)

SPNMB : Syarikat Pembangunan Negara Malaysia Berhad

MCSB : Malaysian Contractor Sdn. Bhd.

YACN : Your Architect Company Name

YC&SCN : Your C&S Consultant Company Name

YCM&ECN : Your M&E Consultant Company Name

YLCCN : Your Landscape Consultant Company Name

QMS : Quality Management System

QMR : Quality Management Representative

QSP : Quality Control Procedure

PQP : Project Quality Plan

QAP : Quality Assurance Plan

CWM : Construction Work Methodology

WMS : Work Method of Statement

WI : Work Instruction

ITP : Inspection Test Plan

PFI : Project Filing Index

SS : Sample Submission Form

PO : Purchase Order

DO : Delivery Order

EOT : Extension Of Time

VO : Variation Order

ASL : Approved Supplier List

ASCL : Approved Sub-Contractor List

NOI : Notification of Inspection

NCR : Non Conformance Report

PL : Punch List






Your_Project_ Title


2.3 Organization and Responsibilities

Project organization chart (Overall Project) indicates the overall structure of the

project. From the organization chart specific approval authority level shall be

defined.

Please refer to ATTACHMENT A – Overall Project Organization Chart

2.3.1 Organization Responsibility (Please fill relevant information to your project)

Contractual Scope Organization Company Name

Design Supervision

Client Syarikat Pembangunan

Negara Malaysia Berhad � X

Architect ABC Architect Sdn. Bhd. � �

Project Management

Consultant (PMC) PMC ABB Sdn. Bhd. � �

C&S Design Consultant ABC C&S Consult Sdn. Bhd. � X

Quantity Surveyor QS Consult Sdn. Bhd � X

M&E Design Consultant KKK M&E Consult Sdn. Bhd. X �

Main Contractor Malaysian Contractor S/B � �

2.4 Quality Management System Structure

In general Quality Management system (QMS) established to brief in overall

quality system implementation procedures required in every process flow.

The Your Company Quality Manual describes the Your Company Quality

Management System (QMS), all related established Quality System Procedures

(QSP) and all relevant Work Instruction (WI) or Construction Work Methodology

(CWM) specified in details how quality system implementation for every activities.

For QSP or CWM implementation shall be supported by verification or checking

control process in standard forms or checklists.

Project Quality Plan (PQP) identifies principal project quality requirements

specifically for every specific project and it’s team who serve every function.






Your_Project_ Title


The following summary of Quality Management System (QMS) structure:-

Figure 1: Quality Management System (QMS) Structure

2.5 Quality Policy and Quality Objectives

2.5.1 Quality Policy (Please fill in your company QUALITY POLICY)

We, YOUR COMPANY Name, are the Civil & Structural, Architectural and

Mechanical & Electrical contractor, are focused on Continuously Improve our staff

knowledge and competency to ensure all the delivered products are meeting and

exceeding the Client expectations.

2.5.2 Quality Objective (Please fill in your company QUALITY OBJECTIVE)

Our organization committed to implement and monitor the project performance as per following objectives:-

• Complete the project on time (maximum not over than 2 times EOT)

• Complete construction activities within budgeted costs

• Control material wastage levels not exceeding the budgeted/ specified allowable quantity to the project

2.6 Quality Management Representative (QMR)

The Quality Management Representative (QMR) is the nominated representative

for all quality related matters. He/ she ensure that the company established

quality system accredited to ISO9001:2000 is implemented accordingly.

QMS

Quality System Procedure

Project Quality Plan Construction Work Methodology

Standard Forms & Inspection Checklist

Quality Policy & Objective PURCHASED PRODUCTS IN EDITABLE VERSION DOCUMENT TYPE: MS WORD 2003 GET IT NOW IN Http://www.KontraktorQualityTools.com.my Please be reminded registered member will entitle 25% to 30% discounts.






Your_Project_ Title


3.0 CONTRACTUAL INFORMATION’S (Fill Your Project Information’s)

3.1 Contractual Title : Cadangan merekabentuk atau membina sebuah gudang 4 tingkat bersama

fasiliti dan memasang peralatan berteknologi tinggi

3.2 Contractual Sum : Rm 58,670, 000.00

3.3 Date of Possession : 8th January 2008

3.4 Date of Completion : 9th January 2009

3.5 Liquidated and Ascertained Damaged : Rm 58,670.00

3.6 Workman’s Compensation Policy Number : NY 0273489

3.7 Contract Works Insurance Policy Number : MY 8967431

3.8 Sum of Performance Bond : Rm 5,867,000.00

3.9 Banker : N/A

3.10 Guarantee Number : N/A

4.0 PROJECT INFORMATION (Fill Your Project Information’s)

4.1 Scope of Work

In details please refer to project titles

4.2 Location of Work

Lot 2, Jalan Lapangan Terbang Senai, Kawasan Perindustrian Aeroangkasa, 56789 Senai, Johor Darul Takzim

Project Location Plan, please refer to ATTACHMENT B – Site Layout Plan

5.0 PROJECT ORGANIZATION SUMMARY

5.1 Client Team (Please fill relevant information to your project)

Organization Company Name / �� / �� / Fax No

Representative(s) & Designation

Client

Syarikat Pembinaan Negara

No, 47, Lot 594, Taman Pulai Timur,

Petaling Jaya, Selangor

Ir. Gook Tei Huat

Architect

QS Consultant

C&S Design Consultant

M&E Design Consultant






Your_Project_ Title


5.2 Local Authorities (Please fill relevant information to your project)



Majlis Bandaraya a) Jabatan Perancangan dan Kawalan Bangunan b) Jabatan Bangunan c) Jabatan Kejuruteraan d) Jabatan Landskap e) Jabatan Kesihatan

Jabatan Keselamatan dan Kesihatan Pekerjaan Selangor

Jabatan Bomba & Penyelemat Malaysia

Jabatan Perkhidmatan Pembetungan

Jabatan Alam Sekitar Negeri Selangor

Tenaga Nasional Berhad

Telekom Malaysia Bhd

Syabas Konsortium Bhd

5.3 Contractor Team (Please fill relevant information to your project)



Contractor

Contractor Design Team – Design Architect

Contractor Design Team -C&S Consultant

Contractor Design Team – M&E Consultant

Contractor Design Team – Landscape Consultant

Contractor Design Team – ID Consultant

Note: Applicable for Design & Built Project






Your_Project_ Title


5.4 Project Key Personnel Responsibility (Please amend accordingly)

Designation Key Responsibility

Person In Charge / Project Manager / Construction Manager Deputy Project Manager/ Assistant Project Manager/ Site Foreman/ Site Agent Site Engineer / Project Engineer / M&E Engineer / C&S Engineer Site Supervisor

⇒ Leading overall project team performance

⇒ Monitor smooth operation on all aspects of project on design, cost, project progress, quality and safety

⇒ Liaise with Authority, Clients and Consultants

⇒ Review and Approve Construction Methodology ⇒ Monitor project performance within approved schedule and

budgeted within agreed parameters

⇒ Leading and coordinate of overall construction activities, manpower and machinery

⇒ Review and Approved Mater Work Programme or schedule and monitor progress of work. This includes the action plan to identify and resolve problems

⇒ Ensure that project material wastage is within approved construction budget

⇒ Maintain construction standard and quality at all times

⇒ Ensure the Quality and Safety policy are adhered to

⇒ Assist superior in preparing and updating planning

schedule, plan construction implementation

⇒ Monitoring construction activities and resources.

⇒ Check all construction drawings, check and highlight discrepancies and follow up to resolve it

⇒ Compile and submit delivery orders as well as prepare material control report / wastage report

⇒ Check and monitor Site Diary implementation

⇒ Conduct inspection and test according to construction procedures and the approved Inspection Test Plan

⇒ Ensure approval is obtained before proceeding with the next stage of work

⇒ Keep all records according to Project Filing Index (PFI)

⇒ Assist superior in preparing and updating planning schedule, plan construction implementation

⇒ Assist superior in promoting and enhancing better understanding on the project or Client requirements among the operation team and arrange a on-site job training if necessary

⇒ Conduct inspection and report nonconformance activities and to discuss with the relevant personnel or sub-contractor on corrective and preventive actions

⇒ Check all construction drawings, check and highlight discrepancies and follow up to resolve it

⇒ Assist PIC in the overall planning, scheduling and daily tracking of construction activities

⇒ Prepare progress report submission to Client,

⇒ Study logistic planning and method of construction to ensure high productivity and smooth progress of work

⇒ Keep all records according to Project Filing Index (PFI)

⇒ Assist superior on inspection and supervision of daily work

⇒ Conduct checking and properly record all issues based on site observation and forward to superior for verification every construction activities

⇒ Highlight non-conformance to subcontractors during site inspection. Proper records

⇒ Ensure project documents and records are kept and be made available at all times

⇒ Ensure proper storage of materials

⇒ Keep all records according to Project Filing Index (PFI) NOTE: Please amend or removed unwanted designation according to your project organization






Your_Project_ Title


Cont’d…

Designation Key Responsibility

Safety Officer Planning Engineer

QA/QC Engineer Surveyor

Contract Administrator

⇒ Implementation of safety policy and standards

⇒ Conduct checking and monitor safety implementation ⇒ Organizing safety meetings and inspection

⇒ Maintaining safety records

⇒ Prepare Construction Sequence of Work (Critical Activities)

⇒ Prepare Master Work Programmed for submission

⇒ Conduct daily site visit and check site availability and advise Project Team critical path and highlight possible obstruction and how to manage it

⇒ Coordinate and timely update project progress, and brief project team during weekly meeting

⇒ Prepare Progress Report

⇒ Coordinate and monitor the overall implementation of quality system at site and ensure the PQP is adhered to

⇒ Monitor and handle client complaints at the site

⇒ Assist Person-In-Charge in maintaining all relevant quality documents and records

⇒ Review of project quality assurance requirements and advise the PIC accordingly

⇒ Liaison with clients Quality Assurance representative

⇒ Monitor implementation of PFI

⇒ Planning of daily survey work to ensure smooth execution

of site works

⇒ Check setting out according to construction drawings

⇒ Set-out the survey control system

⇒ Oversee and certify every setting out, level prior start work

⇒ Set up control points and TBMs

⇒ Establish boundary surveys

⇒ Maintain, calibrate and safe keep of survey instruments

⇒ Prepare procurement schedule for subcontractor / supplier

⇒ Prepare BQ and procurement document for quotation

⇒ Tabulate and arrange negotiate / clarify with subcontractor / supplier

⇒ Progress payment to subcontractor

⇒ Progress claim to client

⇒ Preparation of VOs for client & subcontractor

⇒ Analyse actual cost against budget

NOTE: Please amend or removed unwanted designation according to your project organization

Please refer to ATTACHMENT C – Contractor Organization Chart





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6.0 HANDLING DOCUMENTATION & DATA RECORDS

6.1 Handling Documents (Project Filing Index)

Project Filing Index (PFI) established to enhance documents traceability at the

project site level. All project documents shall be properly file into the specified

file numbering system. The following are basic requirements of PFI system:-

• Every documents such as correspondence (incoming or outgoing), test

reports, checklist, technical forms shall be categorized and file according to

specified Project Filing Index.

• PFI ref. number is a specific number to categorize type of document/ function.

• All important documents shall be properly archived according to Procedures.

In general PFI implemented as per following:-

1.0 Incoming Correspondence (Letter, Memo & Fax)

2.0 Outgoing Correspondence (Letter, Memo & Fax)

3.0 Incoming / Outgoing Transmittal Notes

4.0 Technical Documentation (Drawings, Shop Drawing, As-built)

5.0 Planning & Project Schedule (Master Program & Progress Report)

6.0 Contracts Documents (Main Contracts & Subcontracts)

7.0 Procurement & Material Purchase Records

8.0 Finance & Administrative Records

9.0 Operations Data & Records (In-process Quality Control)

10.0 Occupational Safety & Health

11:0 Environmental

12.0 Quality Assurance

Further details; please refer to ATTACHMENT H – Project Filing Index (PFI)

Relevant Procedure Description Procedure Name

1) Place Your Relevant Procedure (Doc Handling) Your P/QA/DocHa

2) Place Your Relevant Procedure (PFI Handling) Your P/QA/PFIHa

6.2 Handling Correspondences

In general all incoming and outgoing documents shall be properly recorded.

• During receiving incoming correspondences, all documents shall be stamped

immediately with stamp date of receive and time for record purpose.

• During outgoing correspondences issuance, all documents received by hand,

receiver to signature acknowledged receipt copy accordingly.

• All important documents shall be properly archived according to procedures.






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1) Place Your Relevant Procedure (Cors Handling) Your P/QA/DocCors

6.3 Handling Technical Related Documents including Drawings, Sketches

and Changes.

• All incoming drawings shall be registered and updated timely to prevent

wrong drawing used at site.

• Drawing shall be distributed to respective parties immediately by using

transmittal notes form complete with summary or drawing list.

• All changes to the construction drawing shall be revised and re-issue as a

new revision drawing with new revision number stated in the drawing.


1) Place Your Relevant Procedure (Dwg Handling) Your P/QA/DwgHa

2) Place Your Relevant Procedure (Issue Dwg) Your P/QA/IssueDwg

3) Place Your Relevant Procedure (Revised Dwg) Your P/QA/RevisedDwg

6.4 Handling Inspection and Testing Records

• All incoming test records shall be stamped with stamp date of receive and

time for the document records purpose.

• All test reports shall be registered in document register form to ensure proper

records to all important documents.

• All incoming test records shall be checked and verified by Engineer or

relevant project staff, before allow any submission or kept documented in PFI.

• All follow up action shall be discussed with relevant consultant or Client.

• All test report submissions shall be submitted thru letter or transmittal note,

but preferably in letter form to ensure easy document traceability.

• All important documents shall be properly archived according to procedures.


1) Place Your Relevant Procedure (Handling Test) Your P/QA/HaTest

2) Place Your Relevant Procedure (Archive Doc) Your P/QA/ArchiveDoc





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7.0 SUB-CONTRACTOR & SUPPLIER QA REQUIREMENTS

7.1 Material Supplier Compliance & Selection

• Selected supplier shall be registered in the “Approved Supplier List (ASL)”.

• All suppliers shall compile and submit their product brochure complete with

relevant technical data according to client requirements.

• Suppliers shall provide relevant product samples for Consultant review and

Client approval. All sample submission shall meet contractual requirements.

• All material sample submission shall use “Material Submission Form (MSF)”

and clearly define the following basic information:-

a) Submission description (where the material to use)

b) Brand/ Manufacture

c) Product Technical Specification

d) Specific Product Requirement (Model/ Colour/ Shading/ Tonality/ Pattern)

• All approved samples shall be kept and maintained until the end of project.

• All original form shall be kept in the specific PFI or archived as per procedure.


1) Place Your Relevant Procedure (Supplier Selc) Your P/QA/SuppSelect

2) Place Your Relevant Procedure (Mtrial Approval) Your P/QA/MaterialAproval

7.2 Product Selection & Purchasing Control

• Check all the submitted sample meet and complied with Client specification.

• Upon receiving Client approval, one copy of approval material sample shall

be forwarded to purchasing department to ensure correct material ordered as

per Client approval.


1) Place Your Relevant Procedure (Purchase) Your P/QA/Purchase

7.3 Sub-Contractor Selection and Award

• Selected sub-contractor shall be registered in the “Approved Sub-Contractor

List (ASCL)”.

• Prior to award of contract, potential sub-contractor shall be evaluated and

selected on the basis of their ability to meet subcontract requirements

including meeting quality system requirements.





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• For huge size contractual package, potential selected sub-contractor shall be

assessed according “Sub-Contractor Assessment & Evaluation Form

(SCAE)” requirements and meet quality certification requirements.

• For small size contractual package and relatively simple contractor shall be

assessed by review of company profile and proven company track records.


1) Place Your Relevant Procedure (Subcon Select) Your P/QA/SubconSelect

2) Place Your Relevant Procedure (Subcon Interview) Your P/QA/SubconIntvew

7.4 Sub-Contractor Handing Over Process

• Sub-contractor date of site possession shall be accordance to every

individual Sub-Contractor Letter of Award (LOA) or Contract Document.



7.5 Requirements For Supply Specialized Items or Equipments

• For supplier selection on supply of special equipments, additional

assessment shall be carried out prior tender award:-

a) Supplier after sales service, facilities and capabilities

b) Records of previous supply of a similar nature should be reviewed for

compliance with the associated requirements

c) Review method of maintenance, availability of calibration records,

operator qualifications, QC operation system and inspection method.



7.6 Sub-Contractor and Supplier Evaluation

• All suppliers or sub-contractors shall be assessed their performance in yearly

basis as per following list:-

a) Supplier Assessment & Evaluation (SAE) for Supplier

b) Sub-Contractor Assessment & Evaluation (SCAE) for Sub-Contractor

• From the assessment results, all the suppliers and sub-contractors will be

graded in A, B, C, D, E (subject to your Company procedure).







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1) Place Your Relevant Procedure (Subcon Evaluate) Your P/QA/SubconEva

2) Place Your Relevant Procedure (Supplier Evaluate) Your P/QA/SupplyEva

8.0 SUB-CONTRACTOR & SUPPLIER IN-PROCESS CONTROL

8.1 Material & Product Delivery Control

• Project team shall prepare the following layout plan to be implemented during

construction stages:-

a) Overall Logistic Plan – show location of access ingress and outgress

b) Overall Material Storage – show overall material planning.

• Both plans shall be reviewed and approved by Project Manager/ PIC and

project team will execute or implement according to approved plan.

• During material delivery at project site, all materials shall be inspected:-

a) Correct quantity as per specified in the Delivery Order (DO).

b) Correct delivered material as per Approved Sample Submission.

c) Check products in good packaging condition and not damaged.


1) Place Your Relevant Procedure (Material Plan) Your P/QA/MaterialPl

8.2 Contractor In-Process Quality Control

• In general, all site works shall be implemented accordance to construction

drawing and contractual specification.

• Before start on-site construction works, all project submission shall be

prepared and submit for Consultant review and Client Approval:-

a) Material Sample Submission (SS)

b) Construction Work Methodology (CWM)

c) Inspection Test Plan (ITP) with Relevant Checklists

• Work on-site shall use approved material sample submission and construct

as per outlined in the approved construction work methodology.

• Inspection activities during and post-construction shall follow approved ITP.

• All inspection activities shall use Notification of Inspection (NOI) attached with

relevant Inspection Checklist. All complete form shall be filed and recorded

according to project filing index (PFI).


1) Place Your Relevant Procedure (Inspection Plan) Your P/QA/Inspection






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8.3 Handling Non-Conformance and Punch List

• During construction stages, any completed works which inspected found not

complied to construction drawing or specification shall be registered and list

under Non-Conformance Report (NCR) items.

• All Non-Conformance (NCR) shall be discussed with relevant Client

representative to confirm action to be taken (Rectify/Redo/Rejected).

• Status of NCR shall be monitored and closed timely upon rectification has

been verified completed. All closed NCR form shall properly kept in PFI.

• During Final Inspection or before project handing over, all post construction

defects or aesthetic defects shall be list under Punch List (PL).

• All the items identified under Punch List (PL) shall be rectified and verified

closed by Client upon completion of the rectification works.


1) Place Your Relevant Procedure (NCR Handling) Your P/QA/NCRhand

2) Place Your Relevant Procedure (Punchlist) Your P/QA/PunchList

9.0 COORDINATION OF INSPECTION & TESTING

9.1 QC Kick Off Meeting

• Kick Off Meeting shall be carried out by relevant QC staff to brief all basic

requirements about the projects:-

a) Project Specific Organization or Contact (correspondence, personal)

b) Briefing relevant QA/QC procedures (brief Client requirements, procedure)

c) Briefing on relevant submission (Work Methodology, ITP, NDT)


1) Place Your Relevant Procedure (KickOff Meeting) Your P/QA/KickOff

9.2 Inspection Access and Facilities

• Supplier or Sub-Contractor shall provide Client, Consultant and Contractor

free access during hours of operation to all location to allow any inspection to

be carried out.







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9.3 Inspection Coordination and Notifications

• All inspection or test to be carried out shall follow approved Inspection Test

Plan (ITP) and every inspection shall be arranged and notify Client or

Consultant minimum 12 hours from time of inspections.

• Respective site staff will issue Notification of Inspection (NOI) with relevant

Inspection Checklist direct to relevant consultants for acknowledgement and

inspection records purpose.

• All Notification of Inspection (NOI) reference number shall be registered or

summarize and kept in relevant PFI.

• All rejected inspection forms, respective site staff shall prepare for re-issue

Notification of Inspection (NOI) with same number with revision code A,B&C.



9.4 Internal Quality Audits (IQA)

• Internal Quality Audits (IQA) shall be conducted in order to evaluate the

degree of compliance or level of QMS implementation at every project site.

• IQA Auditors will be assigned by QA department to conduct audit at every

project sites.

• All the IQA audit results shall be submitted and compiled for analysis or

recommendation for continual improvement process.

• Internal Quality Audit (IQA) shall be conducted minimum twice per year.

Scheduled IQA Audits Proposed IQA Audit Date

1st IQA Audit : ISO9001:2000 June 2008

2nd IQA Audit : ISO9001:2000 Dec 2008


1) Place Your Relevant Procedure (Conduct IQA) Your P/QA/Conduct-IQA

2) Place Your Relevant Procedure (Report IQA) Your P/QA/Report-IQA





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10.0 NON-CONFORMANCE MONITORING & CONTROL

10.1 Non-Conformance Monitoring Process

• All received NCR from Client shall be investigated and discussed with

relevant parties such as Contractor, Consultant and Sub-Contractor within 5

working days.

• All Non-Conformance Report (NCR) shall be responded to Client and

complete rectification process within 14 working days.



10.2 Non-Conformance Control Process

• Upon completion investigation process, discussion with relevant consultant

and sub-contractor shall be arranged to get agreed method of rectification.

• Contractor will issue Notification of Inspection (NOI) on specific date and time

when the sub-contractor will perform the rectification works.

• Consultant will inspect the rectification and close the NCR if the work done

satisfactorily. If the work still rejected unsatisfactorily then the process will be

repeated again.



11.0 PROJECT QUALITY RECORDS

11.1 Project Quality Submission and Approval

• Contractor shall coordinate their supplier or sub-contractor to ensure all the

submission shall be submitted to Client timely before start actual site work.


1) Place Your Relevant Procedure (ClientSubmission) Your P/QA/Submission






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12.0 PROJECT HANDING OVER AND FINAL INSPECTIONS

12.1 Project Handing Over and Final Inspection

• Before project handed over to Client, there are three (3) important item to be

completed by Contractor such as:-

a) Complete Compilation of Operational Manual or Owner Handbooks

b) Complete handed over every unit keys with proper tagging.

c) Complete joint Punch List inspection verified and agreed


1) Place Your Relevant Procedure (Final Inspection) Your P/QA/FinalInsp

2) Place Your Relevant Procedure (Test&Commssion)Your P/QA/T&C

12.2 Project Punch List or Defects List

• During end of projects, joint inspection shall be conducted in between

Contractor and Client representative to list all construction defects or

aesthetic defects in one form “Punch List”

• All major defects will be taken as priority and the rest minor will be rectified

within construction “Defects Liability Period (DLP)”


1) Place Your Relevant Procedure (PunchList) Your P/QA/Punch List

2) Place Your Relevant Procedure (Post HandOver) Your P/QA/Post HandOver





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ATTACHMENT A - Overall Project Organization Chart




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ATTACHMENT B - Site Layout Plan





Your_Project_ Title


ATTACHMENT C - Master Work Programme





Your_Project_ Title


ATTACHMENT D - Contractor’s Organization Chart




Your_Project_ Title


ATTACHMENT E - List Plants and Machineries




Your_Project_ Title


ATTACHMENT F - List of Suppliers & Scope




Your_Project_ Title


ATTACHMENT G - List of Sub-Contractors & Scope





Your_Project_ Title


ATTACHMENT H - Project Filing Index (PFI)





Your_Project_ Title


ATTACHMENT I - List of Construction Work Methodology (CWM)




Your_Project_ Title


ATTACHMENT J - List of Inspection Test Plan (ITP)





Your_Project_ Title


ATTACHMENT K - All Forms and Inspection Checklist

Project Quality Assurance Plan _PQAP_ FREE SAMPLE New

Documents

project punch list

project handing

project quality records

document date

project titlecompany

location of project

project description

date order