03-23-05 April 2014 PROJECT PLANNING LOGIC(-al) view PROJECT PLANNING LOGIC(-al) view Presented by Jan Biets [email protected] +32(0)477 32 90 11 Mechelen - Belgium page 1 • view on planning
Jan 25, 2015
03-23-05April 2014
PROJECT PLANNING LOGIC(-al) viewPROJECT PLANNING LOGIC(-al) view
Presented by Jan Biets
[email protected] +32(0)477 32 90 11 Mechelen - Belgium page 1 • view on planning
PMO – PMO as a ServicePMO – PMO as a Service April 2014 page 2 • View on PLANNING
• It is not the author’s intention to be aligned with whatever existing methodology,
nor framework;
• ‘projects’– in this presentation, ‘projects’ can mean projects, programme, or portfolio
Foreword Foreword
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Planning Logic : intention and purposesPlanning Logic : intention and purposes
page 3 • View on PLANNING
• What is the purpose:
– Increase success rate of -strategically- projects, by increasing / enhancing the planning quality;
– Decrease failure rate of -strategically- projects, by optimising (improving) the planning quality, optimising the elapsed time of project execution;
– Improve planning quality;
– Improve baseline information to take decision upon;
– Improve communication, by qualitative planning;
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PLANNING – logic : optimising you planningPLANNING – logic : optimising you planning
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•Planning might be a complex task for a project manager;•Although, it is the a priori straigth forward logical listing and consistency of the de-rolling of tasks, thus his task: managing the project with all tasks, sub-tasks, leading to a result: project delivery;
How to order the tasks?•Correct ordering the tasks (most of the time chronologically, or logically) might be very helpful to manage the project;•Knowing what tasks to be linked is important to optimise the project planning;•finding the tasks (and identifying the correct order) in the (MS Project ) planning might be difficult, confusing and need your upmost concentration (line x is the predecessor of line y);
The LOGIC is a tool which assists the project manager in linking most optimal the tasks;
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PLANNING – logic : rules !PLANNING – logic : rules !
page 5 • View on Planning
Important to know (and apply):•Never link summary tasks, to another / sub-sequent task
[ See presentation ] •Always link tasks, status (deliverable), or milestones: measureable facts;•Could also be called ‘tollgate-ing’*
Tollgate:Definition of tollgate: A measurable objective that is used to enable a prospective customer to pass from one stage (e.g. task) to another (e.g. task) (according: Six Sigma )
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PLANNING – logic : what is in for me, PM !PLANNING – logic : what is in for me, PM !
page 6 • View on Planning
Tollgate:Definition of tollgate: A measurable objective that is used to enable a prospective customer to pass from one stage (e.g. task) to another (e.g. task) (according: Six Sigma )
Advantages:•Analysing, knowing, and understanding your project;•Quality check of the planning (most favourable order to execute);•Identifying / understanding the ‘shortest way’ to deliver the project (identifying / understanding critical path);•Optimising & reducing elapsed time by logically flow of tasks (and milestones)
Dis-advantages:•none
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PLANNING – logic : basicsPLANNING – logic : basics
page 7 • View on Planning
‘typically ‘ “a project” starts with:• signed contract, • gathered ‘requirements’, • “architectural design’ approved by appointed stakeholder(-s), and • “functional design” approved by appointed stakeholder(-s);
After sign-off of the ‘functional design’ (milestone / deliverable) your project is ready to set off!
E.g.proof of concept (PoC), bill of materials (BoM), operating system (OS), hardware (HW),… can be started up, in parallel (simultaneously)
Important to know:The steps (blue balls on the next slides) are always ‘finalised’ / approved / formally accepted /or tollgated statuses
Note: the numbering is to increase the read-ability of your planning (WBS)
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PLANNING: example 1: 18 days elapsed timePLANNING: example 1: 18 days elapsed time
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PLANNING – logic : example 1PLANNING – logic : example 1
page 9 • View on Planning
Abbreviations:
CPM – Critical Path Method
FQT – final qualification testing
FAT – factory acceptance test
POC – proof of concept
logic planning composition
Critical Path method (elapsed time)
Rationale:
•quality check of planning
Explanation:
•optimising or reducing elapsed time
by logically flow of milestones.
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PLANNING: example 1: 12 days elapsed timePLANNING: example 1: 12 days elapsed timeOptimising the planning by linking the correct tasks on a logical manner, offers a gain of 33%. In this example duration 18 days to 12 days.
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1
Requirements approved
2
Architectural Design approved
3
HL Functional Design approved
4system detailed design appr.
41
purchased
42
installed
43
tested
5approach&strategy
51
Scenario’s
52
Data preparation
Architectural
6
Instruct&inform
Test
People
Process
7
Updated UC
71
validated UC
72
approved UC
61
Profiling&organisation
62
OPS-training
System
8
installed
82
configured
53
Final tested
9
Acceptance (for factory qualification testing)
10
Final Acceptance & production 31/jul
73
approved Detailed FD(R2)
‘Project’ As-built file&documentation
Administration
62
SYS-training
81
drivers
Life Cycle mgt
11
Life cycle mgt
Abbreviations:UC: use case
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PLANNING – logic : example 3PLANNING – logic : example 3
page 12 • View on PLANNING
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PLANNING – logic : example 4PLANNING – logic : example 4
page 13 • View on PLANNING
.
HWRun
(installation)SW O.S.platform
Business Implementation
(10d) (10d)
(12d)(8d)
(5d)
(10d)
(15d)
(15d)
(4d)
(10d)
(5d)
(3d)
(35d)
(T53) (T51)d)
(T53) (T49) (T65)
P1
P7
P6
P5 P4.1
P3
P2
Requirements approved
Architecture design approved
functional design approved
System detailed design (DLD) approved
POC approvedP8
POC approved
P9
P4
P15Business application released for
FQT / FAT
P10.1
P10
P12
network
(15d)
(4d)
P13
P14
(15d)
P1M60060 approved
PxPurchase process approved
PyRUN process approved Internal * requests approved
· FQT : final qualification testing· POC : proof of concept· * : inform and request for e.g. ‘change’ request,
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PLANNING – logic : example 5PLANNING – logic : example 5
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M1
M2
M3
Requirements approved
Architecture design approved
Functional design (FD) approved
M4
PCB: Detailed design approved
M4
PCB: prototype approved
Ticketer detail design approved
M4
Ticketer prototype approved
M5
M8
Drivers:detail design approvedM
9
Ticketer OS: released
M5.1M5.2M5
Ticketer MOS port approvedTicketer MOS port release approvedMaster device prototype approved
M6
Master device CE certified
Master device housing detail design approved
M4
Master device housing prototype approved
M4
Master device business application detail design approved
M9
Master device business application phase1 released
M9
Master device business application phase2 released
M9
Master device business application phase3 released
M9
Master device business application released FQT
M9
Technical frame detailed design approved
M8
Technical frame released
M8
Master device tooling released
M7.1
Master device BoM released
M8
Master device sw released
M8
Master device released for production
M8
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Easy to modify according the nature of your project
page 15 • View on PLANNING
PLANNING – logic : and now youPLANNING – logic : and now you
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Time is up.
Much more to talk about this interesting topic….
Questions ?
Linkedin Jan Biets - [email protected] - +32(0)477 329011
page 16 • View on Planning
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PMO – PMO as a ServicePMO – PMO as a Service Juni 2012
Time is up. Much more to talk about this interesting topic….
Questions ?
Linkedin Jan Biets - [email protected] - +32(0)477 329011
page 17 • View on Reporting
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